Loading...
HomeMy WebLinkAboutTB Minutes 1998-01-26 TOWN OF ITHACA SPECIAL TOWN BOARD MEETING JANUARY 26 , 1998 5 : 30 P . M. At a special meeting of the Town Board of the Town of Ithaca , Tompkins County, New York, held at the Town Hall , 126 East Seneca Street, Ithaca , New York, there were present: PRESENT: Catherine Valentino , Town Supervisor; Carolyn Grigorov, Councilwoman ; David Klein , Councilman ; Ellen Harrison , Councilwoman ; Edward Conley, Councilman ; Mary Russell , Councilwoman ; John Wolff, Councilman (arrived at 6 : 34 p . m . and excused himself at 7 : 45 p . m . ) . ALSO PRESENT: Joan Lent Noteboom , Town Clerk; John Barney, Attorney for the Town ; Fred Noteboom , Highway Superintendent; Daniel Walker, Director of Engineering ; Jonathan Kanter, Director of Planning ; Andrew Frost, Director of Building and Zoning ; Alfred Carvill , Budget Officer. OTHERS : Stephen Whicher, Tompkins County Department of Assessment; Dooley Kiefer, Tompkins County Board of Representatives ; Erica Eisenstein , WHCU . CALL TO ORDER : Supervisor Valentino called the meeting to order at 5 : 35 p . m . , and led the assemblage in the Pledge of Allegiance . AGENDA ITEM NO. 6 - SET PUBLIC HEARING DATE TO CONSIDER SETTING A MORATORIUM ON THE ESTABLISHMENT OF ADULT ENTERTAINMENT BUSINESSES : Attorney for the Town , John Barney - The Codes and Ordinances Committee discussed establishments of adult entertainment businesses in the Town of Ithaca . There needs to be a study done before they can determine the wisdom of enacting any legislation regulating adult entertainment items . The majority of the members of the Codes and Ordinances Committee did not want anyone to establish a business such as this without the Town having an opportunity to consider this completely. The Committee decided to recommend that the Town Board adopt a moratorium on those types of enterprises for approximately 90 days to give ample time to do a study and draft some legislation . Director of Planning Jonathan Kanter - A public hearing is scheduled for February 3rd so the Planning Board to consider a recommendation on the proposed moratorium laws . RESOLUTION NO. 17: Motion made by Councilwoman Harrison, seconded by Councilman Conley that the Town Clerk is hereby authorized and directed to advertise for a public hearing to be held at the next regular meeting of the Town Board on February 9, 1998, at 6:30 o 'clock p. m. , in order that the Town Board may consider the adoption of a local law setting a moratorium on the establishment of Adult Entertainment Businesses in the Town of Ithaca. A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye . Motion carried unanimously. (NOTE : The formal adopted resolution is hereto attached . ) AGENDA ITEM NO . 5 - DISCUSS TOWN SUPERVISOR' S DIRECTIVE TO TOWN CLERK NOT TO ADVERTISE FOR PUBLIC HEARING DATE TO CONSIDER A "LOCAL LAW MODIFYING THE DEFINITION OF INCOME TO QUALITY FOR PARTIAL TAX EXEMPTION FOR REAL PROPERTY OWNED BY PERSONS WITH LIMITED INCOMES WHO ARE 65 YEARS OF AGE OR OVER" : 11 IMMUNE iiiiiii � iiiiiiiii WMIMIMIIIEMW�j TOWN BOARD MEETING 2 JANUARY 26, 1998 APPROVED - MARCH 9, 1998 Supervisor Valentino - There has been discussions with the Office for the Aging on the exemption allowance for prescriptions and medical costs . The Office of the Aging voiced the same concerns the Town had , they felt uncomfortable with allowing those expenses to offset income because there is no way of monitoring this effectively to know if people are being treated fairly. The Office of the Aging is not recommending that the Town move forward on this . Steve Whicher, Director of the Tompkins County Department of Assessment - I just received this information recently. Chapter 13 of 1996 is a very difficult law to administer. It sounds very good , but it is almost impossible to administer the law. If the law was redefined to allow the information on the Federal form or the State tax form then the program could be administered . The way the law is written allows someone to submit any unreimbursed expenses for prescription drugs and medical expenses. There is no way to prove that they were not reimbursed . The Assessment Department is not in the position to do an investigation . It is one of those laws that opens the door but does not allow a way to close it. I do not know of any municipality in the State where this is being administered . It is not a well written law. Attorney Barney - Ed Hughes mentioned that these are all difficult laws to administer, but he did not want to suggest what Town policy should be . I am interested in what the Assessment Department is doing and how they are handling these things . Mr. Whicher - I am concemed about any local laws that may be adopted , and I would appreciate direct communication . Councilman David Klein - This is to modify the definition of the income level ? Attorney Barney - The income levels the Town enacted are the maximum that can be authorized . This law says when calculating income people could deduct unreimbursed medical expenses . For example, if your income was $ 18 , 500 with $ 1 , 000 of unreimbursed medical expenses, you would be able to qualify. Mr. Whicher is right, how would they have the ability to know whether the medical bills have been reimbursed or not? Councilman Klein - What is required for someone to establish their income level? Mr. Whicher - Generally, people supply their federal income tax form . Many people who qualify for this program have incomes under $ 18 , 500 so they do not file a tax return , so they submit an annual renewal form to the Assessment Department stating what their incomes are . Councilwoman Mary Russell - Do you have an estimate of how many people in the Town of Ithaca qualify for the aged exemption? Mr. Whicher - I do not know how many in the Town , but there are 1 , 200 people in the County. I could get a break down and the total amounts for the Town Board's information . RESOLUTION NO. 16: Motion made by Supervisor Valentino, seconded by Councilwoman Grigorov that the governing Town Board hereby rescinds Resolution No. 10 of January 12, 1998 directing the Town Clerk to advertise for a public hearing to be held at the next regular meeting of the Town Board on February 9, 1998, in order to consider amending Local Law No. 411989, a "LOCAL rOR LAW MODIFYING THE DEFINITION OF INCOME TO QUALIFY FOR PARTIAL TAX EXEMPTION FOR E AL PROPERTY OWNED BY PERSONS WITH LIMITED INCOMES WHO ARE 65 YEARS OF AGE OVER" A vote on the resolution resulted as follows : TOWN BOARD MEETING 3 JANUARY 26, 1998 APPROVED - MARCH 9 , 1998 Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye . Motion carried unanimously. ( NOTE : Formal adopted resolution is hereto attached . ) AGENDA ITEM NO. 3 - CONSIDER 1997 ANNUAL REPORTS OF TOWN OFFICIALS : A. Town Clerk/Receiver of Taxes - See attached . Be Highway Superintendent - See attached . Councilwoman Ellen Harrison - On the first page of the Highway/Parks Department Annual Report it states " In 1997 we finished and solicited bids for a Request for Proposal' . Was that for the highway garage? Superintendent Fred Noteboom - Yes , that was the study at the Highway Department to evaluate our facilities , air quality control , electrical systems , and heating systems . Councilwoman Harrison - That should be clarified more clearly in the report. C. Director of Engineering - See attached . Councilwoman Harrison - The Storm Water Management section mentions , "preliminary evaluations of data and watershed analysis indicate that infrastructure improvements for storm water management will primarily be for capacity improvements to the existing road drainage system . " Where is this issue at this point? Director of Engineering Daniel Walker - It is part of the infrastructure that we are planning to build immediately that is needed currently . Most of the flooding is localized in the road ditches . The Town has improved the DeWitt Pond , so there is not a need at this time to build any additional retention . The Arrowwood Project included building a retention pond that is functioning . The report states what the Town needs to solve remaining localized problems , but it does not preclude new development proposals coming forward that would be reviewed and incorporated into this infrastructure. Councilwoman Harrison - Should these kinds of improvements , plus the DeWitt Pond and Arrowwood retention pond , bring the Town to the level where there are no substantial problems? Director of Engineering Walker - Yes . There is a parcel behind BOCES that Cornell University owns that could be zoned residential density or higher, but there may be opportunities to build other retention ponds in the area. Councilwoman Russell - At what point would the Town know if we need another retention pond? Director of Engineering Walker - For the current situation , without further development we do not need a retention pond , but if there is additional development we would need some retention in that area . We still have a significant area that is undeveloped in the northeast behind BOCES and the Lucente property which is wetlands . They are not designated wetlands , but they are .wet areas that hold and retain a lot of water. Any future development in that area would need to be looked at very carefully. In the Maplewood/Pinewood areas there are still capacity problems with the culverts are causing most of those problems . There are some improvements there we could also do . TOWN BOARD MEETING 4 JANUARY 26, 1. 998. APPROVED - MARCH 9, 1998 Councilwoman Russell - The Town would not necessarily need to acquire the parcel because it is owned by BOCES? Director of Engineering Walker - There will be discussions with BOCES . Cornell University has a big parcel in the area . If they decide to develop we would expect the development to incorporate storm water management into that parcel . There need to be discussions with BOCES to see what their intentions are for the large area behind their property. Superintendent Noteboom - Retention could be built under ground not just on top. Councilwoman Harrison - If Cornell University or a private developer wanted to develop they would be expected to do what needs to be done on their parcel ? Director of Engineering Walker . "Yes . " Councilwoman Russell - The report mentions infiltration problems causing trouble at the Cayuga Heights Treatment Plant. How often does that occur, and how much of a problem is that? Director of Engineering Walker - I do not have a record of how often they have violated their discharge permit, but in major storm events their peak flows increase significantly. There is approximately three to four events during the year when they are over capacity. Councilwoman Russell - Are they dumping untreated entry? Director of Engineering Walker - No , everything that goes through is treated . It is a primary treatment, plus disinfecting . Generally when they have a hydraulic overload the extra water dilutes everything so the actual concentrations of pollutants being discharged are probably below their permit allowance. They are planning other improvements in the Plant to get more capacity. We have identified a few problem areas in our system . The monitoring will show the problem areas within their system they will need to deal with . Councilwoman Russell - Is all this cost from infiltration ? Director of Engineering Walker - Infiltration and inflow. Inflow is where there is a point source , such as a manhole with a flood plain , the water rises , and forced to the top . We repaired a few on Sapsucker Woods . They were built in the swamp with bricks , and they have holes in them . The holes were patched which reduced a lot of the infiltration . D. Director of Planning - See attached . Director of Planning Kanter - I would like to supply the Town Board with a corrected version of the Development Review Fee Summary. There were two references in the report that needed to be corrected . Page 23 , Paragraph 3 states "These past projects resulted in 1997 additional non- refundable application fees of $30 , refundable fees of $762 , and billable costs of $ 1617. ", should be changed to read "These past projects resulted in 1997 additional non-refundable application fees of $30 , refundable fees of $972, and billable costs of $ 1617 . ". The second correction is on the revised Table 2 : Town of Ithaca 1997 Annual Development Review Report under the total for Development Reviews paid in 1997. It should also read $972 . Councilwoman Grigorov - People are working on the plans for the Black Diamond Trail , does that mean they are going to do this or will it happen soon ? TOWN BOARD MEETING 5 JANUARY 26, 1998 APPROVED - MARCH 9, 1998 Director of Planning Kanter - The actual construction time will not happen soon , but it is planned and programmed for State funding . Councilwoman Grigorov - Will the State pay for the trail? Director of Planning Kanter - The State will be paying for the additional acquisitions necessary for the construction . It is a State project, but they are looking to the City and Town of Ithaca , along with the Town of Ulysses for some help with landowner negotiations on the right-of-way acquisitions that are needed . The State has most of the alignment and the ownership in place . There are places in the Town of Ithaca and Inlet Valley where they need to get additional land from landowners . Some of that is in place at this point. The State will be moving to the preliminary design phase soon . There are a lot of details that still need to be worked out. E . Director of Building/Zoning - See attached . Director of Building and Zoning Andrew Frost - The Town Board was supplied with a revised 1997 Year- to- Date Fees Collected . The report that the Town Board received was approximately $6 , 000 less than it should have been . The Town has operating permits for Cornell University's Hasbrook Apartments and Grove Apartments which did not show $4 , 500 on the last report, plus a few other fees from other categories . The Building and Zoning Department's total revenues were $6 , 000 more than indicated in the last report. The bottom column of the Year End Report shows building permits , all categories of total values and total fees . The numbers are up one level , so the bottom number for 1997 total fees was $29 , 590 , that number should be spaced lower so it shows next to the line item that says total fees. That total reflects the fees collected from building permits . The value of construction in the Town of Ithaca in 1997 was significantly higher than past years , and that was due to the Ithacare project and some big buildings being constructed on the Ithaca College campus . There are also a few projects ongoing at Cornell University. The Town of Ithaca had 17 incidents in 1997 , not all of them were fires . In December there was a carbon monoxide incident with no fire or flames . The Building and Zoning Department tries to minimize the loss of life by completing fire safety inspections . F. Human Resources - See attached . G . Budget Officer - See attached . Town Budget Officer Alfred Carvill - The Town Board was supplied with a summary of the Revenue and Expenses for the year ending 1997 . The books for the year 1997 are officially closed , and this report reflects the summary of each of those funds . These are the final numbers . Added to this report is another page with details that have not been seen before . Two new funds which are now in use within the Debt Service Fund and Trust and Agency Fund . They are presented to show that they are being accounted for with residual cash involved . The Risk Retention Fund will be used for small damage or health insurance claims in 1998 , and employee wellness programs throughout 1998 as budgeted. There is an investment report that indicates that the Town has approximately $ 10 million in cash on hand . This includes checking accounts , operating accounts , and saving accounts. The Town can look forward to approximately $37 , 000 of interest within the first two months of the year. The Fund Balance Analysis for the year beginning 1998 shown in the last column is the percentage of the budget. The available fund balance remaining in each of the operating funds indicates a level of percentage that could be utilized during 1998 and in the future . I TOWN BOARD MEETING 6 JANUARY 26, 1998 APPROVED - MARCH 9. 1998 If all things failed , such as State aid or any other local source of revenue , to meet the Town 's expenditures the Town would be in a comfortable position to have a zero base budget this year. For example , in the Townwide Operating Fund , the Town has a surplus cash of $575 , 000 . This means if all things failed we would be able to fund 57 percent of the current year' s operating budget with that fund balance . We could meet 57 percent of the Town ' s expenditures outside the tax revenues . That would be a safe zone , but we would not want to use all of that. This indicates if the worse happens we could execute and carry out the 1998 needs for the community services . In future years , we would need to rebuild that. We should treat this carefully , examine it, and maintain on it, but we are in a comfortable position . The center column indicates how much of the prior year' s fund balance the Town used in this year' s budget to hold a tax void . It is a good feeling to know that we can meet the current tax rate , hold that down as we approach 1998 and the pursuing years with some degree of comfort. This report shows the Board what has been done , and we can be satisfied as to where we are going . Councilwoman Harrison - What does Trust and Agency mean? Town Budget Officer Carvill - The Trust and Agency Fund is an account where all the funds are put for payroll . It is a liability fund that shows the Town or other outside agency where money is due to someone else , such as the retirement fund . RESOLUTION NO. 18: Motion made by Supervisor Valentino, seconded by Councilwoman Russell that the governing Town Board of the Town of Ithaca does hereby accept and approve for permanent filing by the Town Clerk the 1997 ANNUAL REPORTS of Town Officials as presented. A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye , Councilman Wolff, aye . Motion carried unanimously. (NOTE : Formal adopted resolution is hereto attached . ) AGENDA ITEM NO. 4 - CONSIDER 1998 PRIORITY WORK PLANS OF TOWN OFFICIALS : A. Town Clerk/Receiver of Taxes - See attached . Supervisor Valentino - There has been a lot of discussion about the importance of records management. We talked about needing more space and how we have to consolidate the records. It will be a major task for the Town Clerk and the new person who will be hired later in the year. Councilman Conley - Is the Town Clerk expecting a grant to do parts of that? Town Clerk Noteboom - We are hoping to receive funds from the grant, but if for some reason we are not funded through the Library Grant we have money set aside for the project to pay for these costs. Whether the Town receives the grant or not these tasks will need to be accomplished this year. Councilwoman Russell - Is there a potential meeting date for the Records Management Advisory Board to start meeting ? Town Clerk Noteboom - I was planning to send a schedule out by the third week of February. After the tax collection process is completed I will be able to work on . this schedule . I am hoping to have the first meeting of the Records Management Advisory Board by the end of February . Hopefully there will be an outline for the Board and Department Heads as to how these steps will take place . TOWN BOARD MEETING 7 JANUARY 26, 1998 APPROVED - MARCH 9, 1998 Councilman Klein - On the last page of your report there are three revisions to legal ordinances mentioned . Would these be generated to the Town Board , or referred to the Codes and Ordinances Committee? Town Clerk Noteboom - Yes . Last year there were discussions about revisions to the Dog Control Ordinance to include regulations in the Parks and Trails . We wanted to elaborate more than just having the leash law and the voice control over dogs . The revisions to the Taxi Cab Ordinance are because of requests from people who start a ride in the City and go into the Town . They are asking what rates are they supposed to be charged? Attorney Barney , Supervisor Valentino , and I have discussed the possibility of revising this ordinance . The revisions to the Town Clerk' s fee collection , such as for the Zoning Ordinance is because printing costs have become more than what we are selling them for. These issues will be researched and given to the Codes and Ordinances Committee for their review. I also want to look at the possibility of changing the fee for tax searches . There is a lot of work that goes into the search and we are only charging $5 . 00 . 1 think when tax searches are done we should also include a search of any building permits or review fees that are outstanding . These things are not included in the local law. When we do a tax search for a property being sold we should list any fees owed to use before the new owners take over. There is a maximum that could be charged under the statue . We cannot collect outstanding fees through a closing if they are not on the search , but now other fees are not incorporated into the local law. The local law says we can collect any back taxes or any past due water and sewer bills , but it does not incorporate any other fees payable to the Town that could be collected at closing . Tax searches are sent to an attorney before the closing showing any taxes and water/sewer amounts owed to the Town of Ithaca . If there were building permit or review fees owed on this property we could get the fees paid before the sale is finalized . Councilman Conley - Would the Town Budget Officer know if there is anything outstanding from other departments on a property? Town Clerk Noteboom - Yes , but the local law does not allow them to collect those charges . I can only certify on the tax search that there are outstanding real property taxes and water and sewer billings . Councilwoman Russell - Could these things be added to the local law? Town Clerk Noteboom - Attorney Barney has indicated that if it is in the local law we can collect those fees . Be Highway Superintendent = See attached . Superintendent Noteboom - Storm Water Management will be completed on Christopher Lane . Piping from Dewitt Pond to Brandywine is part of that system . We will be taking care of problem areas this year. We spent a lot of time last year on Strawberry Hill Road and Wildflower Drive with the road improvement plan . We talked to the Eastwood Commons Neighborhood Association and tried to get some financial support from them . It is my opinion that we should change the agreement for Expenditure of Highway Funds to not include the Caldwell Road reconstruction this project this year. There might be some contention about that because there has been a great deal of time spent on that already . Through discussions with Barry Stevens ( New York State Department of Transportation) I have learned that they will be signalizing the intersection at Caldwell Road and Route 366 irregardless of whether the Town does the road or not. Our alternative plan has been Honness Lane , which fits well with the projects on Strawberry Hill Road and Wildflower Drive because we could centralize our resources . It has been mentioned that the Town wants to contract for the reconstruction ofCaldwell Road . Those issues have not been worked out. As TOWN BOARD MEETING 8 JANUARY 26, 1998 APPROVED - MARCH 9. 1998 this plan has been developing there is a real concern about how much it would end up costing . Would we be able to afford to do it, especially if we contract it out? Councilwoman Harrison - Under the Storm Water Management examples , are they ones that you expect to accomplish this year? Superintendent Noteboom - Yes . There will be other areas that need attention , and some of those areas have become more identifiable as the Town Engineer works through the whole Storm Water Management Plan . These are the most important ones that the Town needs to start now. There are others that we do not have the time or resources necessary to complete this year. Councilwoman Harrison - This is what you plan to do , and others may be identified? Superintendent Noteboom - "Yes . " Councilwoman Harrison - In terms of yard waste collection , there was mention of encouraging home composting as a means of keeping collected material levels lower. Has the Town thought about what that actually means? Superintendent Noteboom - There have been discussions about adding this ideas as an article in the newsletter. Councilwoman Harrison - In the past, the Cooperative Extension has had a modest funding for a master composting program . They train volunteers to encourage composting . I did not know if the Town wanted to consider some type of supplemental contract with Cooperative Extension to do additional work in the Town , such as educational or door-to-door soliciting . It would be a potential avenue to talk with them about this . Director of Planning Kanter - This is something that the Conservation Board has been discussing and may be interested in working on . Councilwoman Harrison - Are there guide rails planned to be placed in certain places of the Town? Superintendent Noteboom - We have them listed because they are something that should not be ignored in the future , but this year there are no guide rail placements planned . There was a brief discussion on different types of guide rails and how they work. Councilwoman Russell - Does the Town have a policy of paving shoulders when we repave roads in the Town ? Superintendent Noteboom - We do not have a policy it something that we are moving towards . We try to watch corridors as we pave roads For instance , Honness Lane is already designated as a bicycle route , when we do that road we would put four foot paved shoulders to allow for bicycles . Councilwoman Russell - What happens to other roads in the Town that are maintained by the County, such as Coddington Road that receives a lot of bike traffic? Does the County have the same policy or does the Town have to request it? Superintendent Noteboom - I do not think they have a formal policy . When the County starts rebuilding Coddington Road they would probably put bike lanes on it, but they will not go the whole length of Coddington Road . TOWN BOARD MEETING 9 JANUARY 26, 1998 APPROVED - MARCH 9, 1998 Director of Planning Kanter - When we get to the Planning Department Priority List, hopefully we would be able to start working on some portions of the Transportation Plan . One of the elements is that bicycle and pedestrian planning could be localized and implemented into a policy . Councilman Conley - Motorists and bicyclists both try to do the right thing , but it becomes difficult on some of the roads we have in the Town . Some places are hard to make a change , but hopefully we will be able to make some changes . Councilwoman Russell - Does the Town know when the County plans to repave roads in the Town ? Is the Town notified in order to give feed back on what our expectations might be? Superintendent Noteboom - " No . " Dooley Keifer - At the Public Works Committee we have encouraged the County to keep in touch with everyone involved when any construction is happening . Superintendent Noteboom - It should be a priority to work together and coordinate plans for future projects . Councilwoman Russell - The Town has a Transportation Plan , but do we know if the County is doing anything . Supervisor Valentino - Not everything is included in the Transportation Plan . Councilwoman Harrison - At the Planning Committee meetings there should be a few minutes to discuss any changes in plans of rebuilding roads or paving roads . Superintendent Noteboom - Coordination should happen so everyone knows what is happening . It is difficult sometimes to change plans when things are set for one project and not another. Councilwoman Harrison - There is a new MPO director and he has been invited to the Cornell/Town Transportation Committee to talk about bicycle and pedestrian routes between the Town , the City, the County, and Cornell University. This issue could be added to the discussions with the new MPO director. Supervisor Valentino - There have been some improvement in communications , but there needs to be more communication . C . Director of Engineering - See attached . Director of Engineering Walker - The benefit assessment database will be completed with modifications and improvements . Extending the watershed analysis from the Northeast to the rest of the Town will be a major goal for this year. The Northeast drainage implementation plan will be done this year. The Caldwell Road design has been changing over the past few weeks . The highest priority this year is the new Town Hall implementation . The schematic designs were started last week, and there may be some information for the Board at the next Town Board meeting in February. The records management components were mentioned already by the Town Clerk. The networking development and implementation needs to be moved ahead for the first quarter of the year so we are ready to move into final design after that. TOWN BOARD MEETING 10 JANUARY 26, 1998 APPROVED - MARCH 9, 1998 1 have water and sewer capital improvement plan updates , which include future need projections , maintenance costs , and future cost projections . Capital improvements include replacements , upgrades , extensions , and new facilities . There are a few areas that I have ideas on , but I would like to get everything in front of the Board in a five year capital plan . I did not list service to customers and Town residents which is a high priority for water and sewer connection assistance and/or drainage assistance . Councilman Klein - When is the public presentation about the Town ' s drainage plan going to take place? Director of Engineering Walker - That will be held in the Northeast area some time in February. Councilman Conley - Has the Town entered into a contract for repainting the water tanks? Director of Engineering Walker - We have issued a notice of award , and we are waiting for the paperwork from the contractors . Councilwoman Harrison - The Town has talked about capital improvement plans for both water and sewer, but also now for parks. That was on the Town ' s agenda last year, but where does the capital improvement plan for the parks come from ? Director of Engineering Walker - We have already identified some areas for cooperation between the Town and the City, which will be included . Some of those improvements we will need whether we join forces or not. The implementation will be based on what opportunities are available . Councilwoman Harrison - What are we looking at in terms of timing? Supervisor Valentino - It was impossible to think in terms of any five year planning on any of these projects until the finances problems of the past were worked out. We need to find out what kind of money we actually have before doing any projects . We can try to get some of these projects together now because we know what the Town 's financial status is . In Department Head meetings there have been discussions about starting a five year capital project plan for various areas that we are planning such as parks and water and sewer regardless of what happens with the City and any other entities . We know what the Town needs to do . Councilwoman Harrison - What are you anticipating in terms of the sequence of development and bringing it to the Board for discussion ? Supervisor Valentino - I am not sure at this point, there needs to be more discussions because we just started realizing where we need to start. Councilwoman Harrison - The thought is not to wait to try to do the whole thing as part of the budget, but rather bring it to the Board as discussions begin ? Supervisor Valentino - No , that would be to hard to . We now know where each fund stand and where the real sources of revenue are from . We can now identify what real costs are . Superintendent Noteboom - It is not just the financial consideration , but it must be realistic to do . There will need to be some priorities set and brought to the Board for you to decide what to do . I have already started working with the Budget Officer to work on those issues because they are important to us . They are especially important to us when we are trying to get something accomplished . We feel frustrated at TOWN BOARD MEETING 11 JANUARY 26, 1998 APPROVED - MARCH 9, 1998 times because we talk about one plan , get focused on what actually happens , and then something else happens . Town Budget Officer Carvill - The concept is to push the budget into a five year plan . There needs to be estimated revenues and expenditures included with it. Supervisor Valentino - The Town is at the point where we could do some good projections financially. We can incorporate some projects and bring that before the Town Board for a project plan . Councilman Conley - There have been discussions about getting the department figures , but I would like to see the elected officials involved in what we think we ought to be moving towards . We do not have to worry about the financing because that could be worked into a plan . A plan needs to be developed as we represent the Town residents to include what they would like to have in their community. There are a lot of things we would like to see happen that could be worked into a five year plan . It is a wish list, and there needs to be a list that we should move towards . Councilwoman Harrison - Were there other things you were thinking of? Councilman Conley - Prioritizing what kind of services we offer and what type of services we could offer for capital projects . If there are areas in the Town where the Zoning Ordinance says we can develop , we need to look to development in that area . We need to develop a capital plan to see where we need to go in the future . I would like to see a plan that encompasses more of what the community is looking for. Supervisor Valentino - We could work with the staff for what some of the needs are for a five year plan , and have it come back to the Town Board for further discussion . Councilman Conley - We like to participate in developing a plan rather than reacting to a plan once it is developed . Director of Planning Kanter - Maybe we need to set up a work session to discuss the capital plan when there is enough information available . Councilwoman Harrison - Most have been identified through the Park and Open Space Plan . The rest seem to be water, sewer, and roads . It seems important that the capital improvement plan includes all of these issues so we are not looking at this separately. I agree with Councilman Conley's concept for the Board to look at this . Councilman Conley - There are people that have to make the Town work, and everyone needs to address their issues . There are other areas that need attention that did not have that attention because there are immediate things to worry about. Staff has to worry about the safety of cars , roads , storms, etc. , but there are other things that could be worked in . This is what a long range capital plan is supposed to do . Director of Engineering Walker - Staff works for the Town Board Members and the people of the Town . That is where the priorities need to come from . The Park and Open Space Plan is a guide document because we know we will not be able to build all these parks at once . We need direction to know what is most critical . Supervisor Valentino - This issue will be discussed through several boards over the next few months . D. Director of Planning - See attached . TOWN BOARD MEETING 12 JANUARY 26, 1998 APPROVED - MARCH 9, 1998 Director of Planning Kanter - My report outlines the three areas that the Planning Staff will be working on . Comprehensive Zoning and Subdivision Regulation revisions are at the top of the list. The Codes and Ordinances Committee and the Planning Committee made good progress this past year. Now we are at the point where we need to put it all together to implement it. Now that the Park, Recreation , and Open Space Plan has been adopted , implementing certain aspects of it will be done over a number of years , but we need to find the real priorities to start right away. The first part is to work on the Purchase of Development Rights Program by deciding out what the real priorities for those properties would be while working with the Agricultural Committee , Conservation Board and Town Board on helping decide what those priorities are . We might be in a position to start looking at grant applications for State and Federal monies for the Program . The Transportation Planning Committee will be spending a lot of time on the Northeast Subarea Transportation Study this year. At the same time hopefully we could look at our own Transportation Plan to start some of the elements discussed . The Codes and Ordinances Committee decided through Zoning Ordinance revisions proposing cell tower range and adult entertainment use regulations so those things will not be on the priority list quickly . In the Park and Open Space Plan development, the William and Hannah Pew Trail seems to be the one at the top of the list for trail planning . In order to get that in place we need to spend some time on design and easement acquisition to start putting it into the capital plan . Capital planning really starts with the preliminary planning and design phases to know whether we can do it or when we can do it. It will have a lot to do with where in the five year capital plan projects will be placed . There may be certain projects identified in the five year plan for design in certain years . It will be tricky to balance at what point in that five years to work on design and construction along what the staff capabilities are . Councilwoman Harrison - In terms of the additional conservation zones , the Planning Committee discussed at one point the boundaries and the Conservation Board is involved . Who is actually going to be working on the additional conservation zones and boundaries? Director of Planning Kanter - The Conservation zoning will be completed the new Codes and Ordinances Committee along with a subcommittee . There needs to be focus applied to the boundaries of the conservation zoning . Councilwoman Harrison - What role will the Conservation Board play in this? Director of Planning Kanter - The Conservation Board has been working with the Coy Glen area and the South Hill Swamp area . They oversaw the South Hill Plant study that is now completed . The Conservation Board has been very interested in the South Hill Swamp area . Councilwoman Harrison - The Conservation Board will be making recommendations? Director of Planning Kanter - "Yes . " Councilwoman Harrison - There is a need for substantial documentation for the natural resource base . It would be great if the Conservation Board made some recommendations . Director of Planning Kanter - The Planning Department has done a number of different map overlays on the natural resource elements . That was done through the Conservation Board . Councilwoman Russell - Do we need to wait for spring to receive more information on the boundary issues for the South Hill Swamp? TOWN BOARD MEETING 13 JANUARY 26, 1998 APPROVED - MARCH 9, 1998 Director of Planning Kanter - I do not think we need to wait. We have received the study, and if we can complete it to the Conservation Board ' s satisfaction it could be implemented . We do not have that same type of plant study, but we do have other good resource information . Phil Zarriello mentioned that he would digitize aerial photographs on both areas for the Town to see . That would help for existing tree lines and habitat boundaries . Superintendent Noteboom - We are going to be seeking advise on the Elm Street Extension area from the Conservation Board . There needs to be discussions on those issues . Councilwoman Harrison - Where does the Purchase of Development Rights Program fit in ? Director of Planning Kanter - There are two different aspects . One is the Agricultural Land Preservation , and the other is the Natural Land Preservation . We have already asked the Agricultural Committee to be involved in prioritizing the farm parcels as to which ones are of the highest priority. The Conservation Board has indicated an interest in prioritizing the natural areas . The Conservation Board and Agriculture Committee should come up with a preliminary priority list to pass along to the Town Board . Besides prioritizing property' s there are a lot of other stuff in terms of setting up the program , and what that would involve . That could be done by the Town Board as a local law . The Planning Department could initiate it and bring it before the Town Board for further approval . E. Director of Building/Zoning - See attached . Director of Building and Zoning Frost - I took last year' s priority report and looked at what was accomplished . That list was modified to reflect what we want to accomplish this year. The priorities considered first and foremost are the Town ' s liabilities incurred by the lack of action or neglect to take reasonable precaution with respect to life safety issues resulting in injury or death or incidents where there is the loss of property . In this regard , documentation and record keeping is imperative . The items listed , number 1 , 2 , and 3 , which involve fire safety inspections , building permit reviews , and responding to complaints is the ongoing top priority in the Building and Zoning Department. Last year, I noted that with regard to fire safety inspections we wanted to get through the Axiohm business complex and Therm . They were inspected as of October 1997 . Item Number 4' s priority was to get computer software and to incorporate it into the building code reviews and record keeping . We received the programs needed and it seems to be working well . We are tracking inspections and building code review through the computer. That will be an ongoing process . Item Number 5 , we received good direction from the Town Board on how to deal with second dwelling units that were legal or illegal spaces . The cost of filing fees with the County Clerk will be brought to the Town Board for further discussion later this year. Item Number 6 , a type 2 priority last year was to initiate a lock box for non-residential occupancy dwelling containing fire alarm systems . That is a box that sits in front of the building which has a fire alarm and keys to the building . When the Fire Department responds to the building they will have access to the building . Item Number 7 was to continue work on proper address identifications for the 911 system . That is pretty much in place now. The Town has done the work with the County to get the 911 system operating . Item Number 8 deals with sprinkler systems . That is on hold depending on the City's appeal on their law suit. The local law was amended from to the date of July 1998 to July 2000 for retrofitting systems . TOWN BOARD MEETING 14 JANUARY 26, 1998 APPROVED - MARCH 9, 1998 Before the City should have a decision on their appeal and the Town will have a better direction on how to deal with it. Councilman Klein - When the Town passed the amended local law did we notify those people who are subject to the retrofit requirement? Director of Building and Zoning Frost - We have not given formal notice . We received numerous phonecalls about retrofitting . We told those who called about the local law amendment we will notify all property owners of multiple residences with public assembly that we extended the sprinkler retrofitting until the year 2000 . Item Number 9 was to initiate enforcement of new sign law regulations as there are a lot of signs that do not comply with the new law. That will remain a type 2 priority. Item Number 10 deals with drainage . The Building and Zoning Department has started our share of the process . We are still trying to put the Open Burn Committee together. That will be brought forth in 1998 as a priority . F. Human Resources - See attached . The Town Board briefly reviewed the 1998 Priority Work Plan from the Human Resource Specialist. The Town Board had some concerns about the Blue Cross/Blue Shield health insurance policy for Town employees . There is special insurance legislation in the State of New York which governs how insurance plans operate and there are certain regulations as to how certain agencies can join forces to be one group . Supervisor Valentino - Where does the Town go from here? The most important thing to concentrate on at this point is the new Town Hall . We have discussed working on a five year capital plan and other priorities . How does the Town begin to get an action plan on some of these specific items . I looked at the previous year' s Priority Work Plans , and updating those would be a start. Councilman Conley - It looks like a wish list we would like to accomplish . We need to narrow it down to realities and priorities . Supervisor Valentino - We need to combine each department' s priorities into a group project. Councilwoman Harrison - There are two issues that need to be considered . One is money , and the other is staff time . Supervisor Valentino - There is also not enough staff. We may need to contract out, so the financial plan should work with that as a priority . Councilwoman Harrison - We end up with things on the list that we never wanted to do or intended to do , such as water extensions . The list should be compiled of what we actually want to do . Supervisor Valentino - We can provide this information as part of a Board meeting for your review and recommendations . If it looks like it would be too much to do we could hold another special meeting to finalize the priority list. TOWN BOARD MEETING 15 JANUARY 26, 1998 APPROVED - MARCH 9. 1998 Councilwoman Harrison - I would like to see special meeting for that type of discussion because the regular meetings have such long agendas . AGENDA ITEM NO. 7 - ADJOURNMENT: As there was no further business to come before the Town Board a motion was made by Councilwoman Harrison , seconded by Councilwoman Russell to adjourn . Motion carried unanimously. Supervisor Valentino adjourned the meeting at 8 : 05 p . m . Respectfully submitted , 9a""j 2" r4tr., Joan Lent Noteboom , Town Clerk "Next Regular Monthly Meeting - February % 1998 at 5 : 30 p. m . ****Minutes Transcribed by Deborah Kelley. OF 1,% TOWN OF ITHACA 21 4$ 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 1 /26/98 Agenda Item No . 5 Rescind Resolution No . 10 of January 12 , 1998 Public Hearing Date - Partial Tax Exemption Property Owners With Limited Incomes 65 Years of Age and Over Resolution No , 16 BE IT RESOLVED , the governing Town Board hereby rescinds Resolution No . 10 of January 12 , 1998 directing the Town Clerk to advertise for a public hearing to be held at the next regular meeting of the Town Board on February 9 , 1998 , in order to consider amending Local Law No . 4/ 1989 , a " LOCAL LAW MODIFYING THE DEFINITION OF INCOME TO QUALIFY FOR PARTIAL TAX EXEMPTION FOR REAL PROPERTY OWNED BY PERSONS WITH LIMITED INCOMES WHO ARE 65 YEARS OF AGE OR OVER MOVED : Supervisor Valentino SECONDED : Councilwoman Grigorov Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye; Councilman Conley, aye ; Councilwoman Russell , aye . Carried unanimously DATE: January 26 , 1998 Joan Lent Noteboom , Town Clerk ii COPY February 12, 1998 Tompkins County Trust Company Attn: Cathy Poyer The Commons Ithaca, NY 14850 RE: Check Signing Authorization Dear Cathy: Forwarded is a certified copy of Town Board Resolution No . 16, dated February 9, 1998 . This Resolution delegates and authorizes check signing responsibilities to Councilwoman Mary Russell. Also enclosed is an extract from the Town Clerk ' s Oath of Office records as proof of Ms. Russell' s signature. Thank you for your many courtesies . Sincerely, Catherine Valentino, Town Supervisor �1y OF IT� TOWN OF ITHACA 21 126 EAST SENECA STREET , ITHACA , N . Y . 14850 ��� Yo4 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Special Town Board Meeting 1 /26/98 Agenda Item No . 6 Public Hearing Date Local Law Setting Moratorium Adult Entertainment Businesses Resolution No . 17 BE IT RESOLVED , the Town Clerk is hereby authorized and directed to advertise for a public hearing to be held at the next regular meeting of the Town Board on February 9 , 1998 , at 6 : 30 o' clock p. m . , in order that the Town Board may consider the adoption of a local law setting a moratorium on the establishment of Adult Entertainment Businesses in the Town of Ithaca . MOVED : Councilwoman Harrison SECONDED : Councilman . Conley Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilwoman Harrison , aye; Councilman Conley, ' aye ; Councilwoman Russell , aye . - Curried unanimously DATE : January 26 , 1998 0 Joan Lent Noteboom , Town Clerk 1 i A I I " 1 I OFIp TOWN OF ITHACA 21 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 1 /26/98 Agenda Item No , 3 1997 Annual Reports of Town Officials Resolution No , 18 WHEREAS , the following officials of the Town of Ithaca have presented their 1997 ANNUAL REPORTS to the governing Town Board for review and approval ; and WHEREAS , the governing Town Board has reviewed and accepted the said 1997 ANNUAL REPORTS for filing by the Town Clerk; now therefore be it RESOLVED , the governing Town Board of the Town of Ithaca does hereby accept and approve for permanent filing by the Town Clerk the 1997 ANNUAL REPORTS of the following officials : Town Clerk/Receiver of Taxes Town Highway Superintendent Director of Engineering Director. of Planning Director of Building/Zoning Budget Officer Human Resources Officer MOVED : Supervisor Valentino SECONDED: Councilwoman Russell Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilwoman Harrison , aye; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff , aye. Carried unanimously. DATE: January 26 , 1998 Joan Lent Noteboom , Town Clerk OF 1 r _ 9 TOWN OF ITHACA 21 4 126 EAST SENECA STREET , ITHACA , N . Y . 14850 � %( (3 N CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 SPECIAL TOWN BOARD MEETING January 26 , 1998 5 : 30 p .m. AGENDA 1 . Call to Order . 2 . Pledge of Allegiance . 3 , Consider 1997 Annual Reports of Town Officials : a . Town Clerk/Receiver of Taxes . b . Highway Superintendent . c. Director of Engineering . d . Director of Planning . e . Director of Building/Zoning . f . Human Resources . g . Budget Officer. 41 Consider 1998 Priority Work Plans of Town Officials : a . Town Clerk/Receiver of Taxes . b . Highway Superintendent . c . Director of Engineering . d . Director of Planning . e . Director of Building/Zoning . f. Human Resources . g . Budget Officer . 5 . Discuss Town Supervisor' s directive to Town Clerk not to advertise for public hearing date to consider a , "LOCAL LAW MODIFYING THE DEFINITION OF INCOME TO QUALIFY FOR PARTIAL TAX EXEMPTION FOR REAL PROPERTY OWNED BY PERSONS WITH LIMITED INCOMES WHO ARE 65 YEARS OF AGE OR OVER". 6 . Set public hearing date to consider setting a moratorium on the establishment of Adult Entertainment Businesses . 7 , Consider ADJOURNMENT. 1 OF I r� Agenda # 3a TOWN OF ITHACA ,�� 210¢4- 126 EAST SENECA STREET , ITHACA , N . Y . 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 TOWN CLERK/RECEIVER OF TAXES 1997 ANNUAL REPORT TOWN CLERK : The Town Clerk attended the NYS Association of Towns Annual Meeting , February 16 - February 19 , 1997 . Training was received from the Department of State related to business licensing services , and on the Freedom of Information Law, and a presentation was made by the NYS Racing & Wagering Board . In July , the Town Clerk computer software from Williamson Law Book was installed and networked on the four computers within the office . The program includes the processing , tracking , and receipt of all Town Clerk daily functions . These functions include : Sporting Licenses Dog Licenses Marriage Licenses Bingo/Games of Chance Miscellaneous Revenue Town Clerk Banking The software provides immediate posting and processing of these items for customers at the time of sale . Receipts can be printed immediately. This software package will be modified in the future to provide electronic transfer of the monthly sales and reports to various State agencies , ( Le . NYS Department of Agriculture and Markets) . The 175`h Anniversary Celebration Committee finalized the purchase and placement of the last four historical markers . Fourteen voting machines were serviced and cleaned , and additional signs were ordered and received to aide in the identification of the polling places . RECORDS MANAGEMENT: Staff completed the reorganization and review of the Town of Ithaca contract and agreements including categorizing and indexing by name , date , and terms . Expired contracts and agreements were sorted for disposition . Lighting District contracts were reviewed and provided to the Attorney for the Town for possible needed revisions . I Town Clerk/Receiver of Taxes 1997 Annual Report January 20 , 1998 Page 2 . The Inactive Storage Center ( cellar) , and the Accounting Officer were reorganized . Outdated records were sorted for disposition . Staff reviewed and updated the Dunbar Register in order to properly file and inventory records of bonds and obligations . Ongoing preparations using the procedures of disposition of outdated records were performed to start the process for the move to the new Town Hall . Records were sorted , listed and presented to the Town Board and Department Heads for approval of disposition . Several meetings were held during the year with Suzanne Etherington , Regional Advisory Officer , New York State Archives and Records Administration . On March 28th , Ms . Etherington and JoAnne Rydzynski from the SARA Local Government Technology Unit made a presentation to staff about how records management correlates into the Geographic Information System . Questions were answered about standard directories, ownership of records , retention of records , and guidelines for electronic files management. Preparation of a calendar and procedures manual for contractual youth services programs was completed . The method of submitting vouchers to Tompkins County and the State , a description of each service provided , and the funding route were identified . A grant application was submitted to the Conservation/Preservation Program , Division of Library Development of the New York State Library on December 1 , 1997 . The grant requests funding to complete the conservation/preservation of historical and archival documents through services provided by a conservator , and the indexing and of minutes . The grant narrative also included a funding request for the development of a Records Storage Center in the new Town Hall to provide safe storage of all town records . During preparation of the grant application Barbara Kretzmann a conservator/owner of The Cutleaf Bindery inspected forty three (43) archival historical books of the Town to provide a quote for their preservation and restoration . Assistance in the writing of the grant was provided by Suzanne Etherington , SARA and Lorraine Johnson , Director of the DeWitt Historical Society. The funding request totaled $25 , 000 . The Town will receive notification of award sometime in May of 1998 . The Town of Ithaca is the first local municipality to submit such an application . Town Clerk/Receiver of Taxes 1997 Annual Report January 20 , 1998 Page 3 , TAX COLLECTION : A total of $6 , 877 , 030 . 88 was collected on the tax warrant for 19970 Of that amount, $3 , 822 , 520 . 81 was paid to the town , and $3 , 054, 510 . 07 was paid to Tompkins County. The Town Supervisor received $ 15 , 653 .23 in miscellaneous payments , such as interest and penalties on the tax bills and interest on the Receiver's checking account. Tompkins County received $32 , 054. 05 in miscellaneous payments . A detailed report of all receipts and funds was provided to the Town Board on July 7 , 1997, In October the new tax collection computer software program from Williamson Law Book was received . The system integrates itself into the Town Clerk's software program and network , and includes the following : Property File Payments Reports Dates/Rates Banking Prior Years* 'The Prior Years module will not be of benefit in 1998 . The previous software program cannot be integrated into this system because it is owned by a different company. Next year we will be able to research this year's tax parcels from the same program to make retrieval of information for constituents more easily accessible . OTHER WORK COMPLETED : Staff worked with the Human Resources Office and the Accounting Office to implement new methods and procedures for completing tasks . A team effort was utilized within these departments to correlate and share as many daily functions as possible to avoid duplication of work. Staff is shared to encourage as much "cross training" as possible in these offices . Examples of Other Tasks Performed on a daily basis : Telephone and customer reception for all departments . Water and Sewer Billing Collections . Issuance of Handicap Parking Permits . Preparation Town Board Meeting Packets . Updates of Local Laws , Ordinances , etc. Posting and Publications . Coordination of Dog Licensing with SPCA. Town Clerk/Receiver of Taxes 1997 Annual Report January 20 , 1998 Page 4. 1 wish to thank my staff for their hard work during the past year. A special note of appreciation to the Town Supervisor and Town Board for their kind assistance and consideration during the year. Respectfully submitted , Joan Lent Noteboom Town Clerk/Receiver of Taxes January 20 , 1998 i TOWN OF ITHACA HIGHWAY/ PARKS DEPARTMENT 1997 ANNUAL REPORT 1997 was a year of many challenges . The decision was made to have our work forces do the Towns water and sewer repairs / breaks . Two additional employees were added to accomplish this . The challenge was to incorporate the additional work load and work more closely with the Engineering Department. The Town of Ithaca is fortunate to have a dedicated staff that is willing to work together sharing ideas and effort. The combined effort of the staff of the Town of Ithaca has helped us accomplish our mission. The Highway/ Parks Department moved through the year achieving many of our objectives on our priority work plan. The drainage on Pennsylvania and Kendall Avenues has been causing problems for years . The paving of the two roads allowed us to address these problems and more . The paving of West King Road afforded us the opportunity to address drainage under the road plus allowed room for bicycle and pedestrian traffic to Upper Buttermilk Falls State Park. Storm water management was another area that we moved ahead on . We are all aware of the survey of the Northeast and are looking forward to working out a plan to address storm water management Town-wide. Town forces, along with the Public Works Committee, identified areas that need our immediate attention. We have alleviated a few of these problems and have planned work in 1998 to take care of more of them. In 1997 some changes to our winter operation were made . The Highway/ Parks Department formed a two-man rotating night crew to provide better coverage during night hours . We also started using a product called ICE BAN MAGic . This is a liquid material that 'we are mixing with salt. ICE BAN MAGic is an environmentally safe material that helps salt perform better. This material helps us to use less salt and lowers the corrosive qualities of the salt. We believe that we are achieving good efficient results but are continuing to monitor it. In 1997 we finished and solicited bids for a Request for Proposal (RFP) . We received three and eve will begin the interviewing process in 1998 . Along with this we paved the parking lot and expanded cold storage at the salt shed . The Town purchased a new pentium computer to act as a server for a peer to peer network . This network links two computers and one printer in the Office with two computers and one printer in the " Trailer . " We upgraded and trail facility has shown increased usage, thereby necessitating more frequent inspection and maintenance. We look forward to moving ahead with developing new projects and expanding our park and recreation opportunities for Town of Ithaca residents in 1998 . ghk t 1Jr 1 t e � � r ! I C f - . 1 " 1 + r 5 J s -x < C it : 1997 Work Hours for Parks Regular OT Snow Removal 372 . 50 Snow Removal 38. 50 Tree Trimming, Etc. 652 . 00 Routine Mntn . 11 . 00 Woodchip Trails 243. 50 EIRW Basketball Ct 10. 50 Work Shop 425 . 00 Play Structure Work 279 . 00 TOTAL 60. 00 Routine Mntn. 31053 . 00 Lawn Repairs, WM 567 . 50 Mowing P & T 728 . 00 Plantings/Roundup 333. 50 Spring Clean Up 117 . 00 Trail/Sidewalk Mntn 171 . 00 EIRW Basketball Ct 104. 00 YCC Help 120 . 00 TOTAL 77166. 00 1997 Parks Regular Hours Routine Mntn. 43% Play Structure Work Lawn Repairs, WM 4% 8% _ t �.r Work Shop 9 Mowin P & T ` 6% 10% Woodchip Trails antings/Roundup I 3% Tree Trimming, Etc. Snow Removal YCC Help Spring Clean Up 5% 9% co.. 2% 2% TrailISidewalk Mntn EIRW Basketball Ct 2% I 1 % 1997 Overtire for Parks EIRW Basketball Ct 18% Routine Mntn. I 18% 1 PSnowRemoval I 64% I i i I Overtime snow removal included working or, roads , parks , and trails . Prepared by Gail H . Kroll 01 /22/1998 Page 1 Town Engineer' s Annual Report to the Town Board for 1997 1997 was a busy year for the Town Engineering Department with an emphasis based on maintaining strong engineering support for town programs and facilities. The department staff totals 6, including the Town Engineer, Assistant Town Engineer, Assistant to the Town Engineer, Water and Sewer Maintenance Supervisor, Engineering Technician and Administrative Secretary. Along with maintenance of the water and sewer facilities the Engineering department provides Technical support to all other departments . The ArcView Geographic Information System has been installed and plans for utilization of the system for managing the town's infrastructure are being implemented. The addition of a network for sharing of files and printers has improved efficiency within the Department. WATER SYSTEM MANAGEMENT A Cybemet model for the Town water system has been developed and is being used to assist in the water distribution system optimization and reviewing the impacts of development projects in the Town. The Town Engineer has continued to work with the City Engineer and SCLIWC member municipal engineers on the engineering evaluation of the entire water infrastructure for the area. This regional water supply evaluation was completed by O ' Brien and Gere Engineers in October and several alternatives for combining the resources of the S . C .L .I . W. C ., the City of Ithaca and Cornell University were identified. A study group including members of all three systems has been formed to formulate an implementation plan for intermunicipal cooperation in development and operation of the area water systems . Two repair projects were completed on the S . C . L .I . W. C . transmission main with the assistance of the Town Engineer' s staff. Replacement of approximately 300 feet of the transmission main south of Slaterville Road was required due to deterioration of the 20 year old 16" ductile iron pipe due to acid soil conditions . Three major repairs had been required on this short section of main over the past four years, prompting a soil evaluation which identified the limits of the corrosive Soil . This transmission main supplies water to the South Hill of the Town including Ithaca College. our largest water customer. The repair project was designed by the Town Engineer' s staff, and the Town was designated contracting agency by the Commission. The repair contract, which included replacing the main with new 16 ' Ductile Iron Pipe protected with Poly Wrap, crushed stone bedding around the pipe and sub-surface drainage to relieve the saturated soil conditions was started in early Julv and substantially completed by the Contractor in less than two weeks . The Town provided construction inspection assistance to the full time inspector from the Bolton point staff. TOWN ENGINEER' S ANNUAL REPORT FOR 1997 PAGE 2 The second repair to the transmission main consisted of protecting the Transmission main crossing of Cascadilla Creek with a heavy limestone rock rip-rap apron. This Emergency repair was required to stop erosion of the stream bottom which threatened to undermine the Transmission Main. This project was designed by the Town Engineer and completed with the S .C . L .I .W. C . retained contractor on a time and material basis over a total period of about three weeks in November. Completion of this project required coordination with NYSDEC , regarding protection of the fish population, and Cornell University Plantations staff to minimize damage to streambank vegetation in this important natural area. The Cornell Natural Resources Department was also interested in this project because of ongoing research in biotic populations in the creek. Students from the department were able to sample the area prior to the construction activity and they will continue to monitor biologic activity and invertebrate populations in the work area to determine recovery rates of the aquatic populations . The Buttermilk Falls Road watermain replacement and reinforcement project was substantially completed in 1997 , with all design and construction services provided by the Town Engineer' s Staff. This work consisted of replacing 1000 feet of very old 6" cast iron watermain, with new 8 " ductile iron pipe and the addition of approximately 500 feet of new main completing a loop to the Town' s new Inlet Valley watermain. This reinforcement of the main which serves the Buttermilk Falls State Park will provide improved fire protection and improved water quality for the area. The contract cost for this water improvement was $71 ,381 .00 . During 1997 the Town Water system experienced 18 watenmain breaks and major leaks that were repaired by Town Crews . Repair costs for this work was approximately $30,000 . The total expenditures budget for repairs to lines was $60,989 which included repair work completed by S . C .L .I.W. C . with their contractor and purchase of repair parts for the Town stock. Scheduled major maintenance items completed by the Town crews included the following projects : 1 . Repair of 34 water valve boxes $ 6 , 800 2 . Resurface access roads and drives $ 900 31 Improve Northview Tank access road $ 3 ,600 4. Replacement of 2 hydrants $ 5 ,600 5 . Replaced 1 pump at Troy Rd PS $ 10,000 6. Replaced 1 pump at Pearsall PS $ 12,000 7 . Replaced 4" PRV at E . King Rd. $ 11800 8 . R. O . W . mowing $ 300 TOTAL $41 . 000 TOWN ENGINEER' S ANNUAL REPORT FOR 1997 PAGE 3 SANITARY SEWER SYSTEM MNIAGEMENT The Town Engineer has been working with the City DPW on a plan for improving the sewage transmission capacity that is jointly used. The Joint Sewer agreement has been going through a revision by a sub-committee of the SJS regarding plant capacity and transmission sewer improvements and maintenance responsibility. One component of an improved sewer system was incorporated in the plans for the NYSDOT project for improvements on the Octopus. The City has been installing a trunk sewer along Rte 13 to improve capacity and relieve overloading conditions on the City sewer collection network. This improvement will benefit the joint sewer transmission capacity and a formula to distribute cost allocations fairly among the SJS partners is in the process of development. The Northeast sewer system, which is served by the Village of Cayuga Heights WWTP, was the subject of a significant maintenance program. The work completed plan included clearing right-of-ways and sewer cleaning . Inspection of suspected problem sewers with a television camera is planned for 1998 with the camera that is being purchased by the SJS . The inspection will result in a work plan for reducing infiltration problems on the Town system to help relieve the wet weather hydraulic load on the Cavuga Heights treatment plant. A major component of the workplan for the NE sewer system is monitoring of flows to evaluate infiltration and inflow problems in the Town of Ithaca. This work is being done in cooperation with the Village of Cayuga Heights . Installation of a permanent monitoring station at the Village line off Hanshaw Road was completed. This monitoring station measures the sewer flow into Cayuga Heights system from approximately 80% of the Town properties served by the Village waste water treatment plant. Three portable flow meters were also purchased by the Town and installed in the sewers at the major connection points to the Village system. Flow data is being provided to the Village on a monthly basis . Forest Home pump stations T1 and 43 underwent major repairs with the replacement of the wet well and valve pit covers, along with replacement of the control panels . The pump controls were 30 years old and replacement parts have been difficult to obtain. Frequent failures of the controls have resulted in excessive service costs . The new control systems include options for telemetry which will allow off site monitoring of the pump operations . Total cost of this rehabilitation project was $62, 544 including the equipment costs and Town Labor. TOWN ENGINEER' S ANNUAL REPORT FOR 1997 PAGE 4 SPECIAL DISTRICT BENEFIT ASSESSMENT A Special District assessment review was started in 1996 to check special district assessments for all tax parcels within the Town of Ithaca. During 1997 the second half of the Town Tax Parcels were reviewed to verify assessments and errors in the assessments were transmitted to the County Assessment Office to update the 1998 Tax Roll. The Supervisor appointed a special district review committee which has met during 1997 to review assessment questions and evaluate the Water and Sewer Benefit Assessment Formula. The committee has done a significant amount of work to develop recommendations for modification of the formula to simplify it and make it consistent with levels of benefit to properties in the Town that have developmental constraints. STOP,IMWATER MANAGEMENT Development of the Townwide watershed evaluation is continuing. Base maps were developed utilizing the digital planimetric map, and field survey work has been substantially completed due to the efforts of the two field crews made up of the Assistant Town Engineer and five student interns . Processing of the field data and development of the watershed model for the Northeast Ithaca area is underway. The model will result in recommendations for drainage improvements that will be incorporated into the 1998 work plan. A preliminary evaluation of the data and watershed analysis indicates that infrastructure improvements for stormwater management will be primarily capacity improvements for the existing road drainage system. Some stormwater detention may be recommended prior to additional development of the area. The Town Engineer is evaluating the large undeveloped parcels in the area for potential stormwater management facility sites. Prior to finalization of a stormwater management plan of work for the Northeast area, the draft plans will be reviewed by the Town Board and the public will have an opportunity to review the plan. The public will have an opportunity to ask questions and make comments at a public meeting to be scheduled. i TOWN ENGINEER' S ANNUAL REPORT FOR 1997 PAGE 5 DEVELOPMENT REVIEW Several Town of Ithaca subdivision projects requiring Engineering Staff compliance review were active during 1997. Two of these projects involved the construction of new town roads along with utilities and drainage improvements . 1 . Saponi Meadows, Seven Mile Drive The first phase of the Saponi Meadows Subdivision has not been completed due economic constraints on the developer. 2 . Sanctuary Woods, Sapsucker Woods Road The developer of the Sanctuary Drive subdivision has corrected the drainage problems that occurred during initial construction. The project is being monitored as additional homes are constructed. 3 . Ecovillage, Mecklenburg Road The First Resident Group site construction was completed during 1997, and the site restored with temporary erosion and sediment control systems removed. 4. Buttermilk Valley Estates Phase I of the Subdivision was approved and plans for construction of utilities were approved but no construction has been started. 5 . Ithacare The Ithacare site construction was started in 1997 and the developer has maintained the sediment and erosion control systems well. Relocation of the sanitary sewer line across the property was completed by the developer and the watermain crossing to the site was also installed. 6 . Ithaca College Construction of the J-lot improvements is were completed with sediment and erosion control measures monitored by the Town Engineer. Construction of the HSHP and the Music Center building improvements were also started and continue to be monitored for stormwater management impacts . TOWN ENGINEER' S ANNUAL REPORT FOR 1997 PAGE 6 EARTH FILL PERMITS Earth fill permits are required for excavation or fill placement in excess of 50 CY per year on parcels in the Town of Ithaca unless the project has received a building permit or other Town approval. The Town Engineer issues permits administratively if the volume is less than 250 CY and the Board of Zoning Appeals issues the permits for larger projects. If a project exceeds 2500 CY of excavation or fill a Planning Board review and recommendation is required. Two major earth fill permits were issued during 1995 , including : 1 . Five Mile Drive, Tax Parcel 31 .-2-26 .2 An earth fill permit for placement of up to 60 ,000 cubic yards of clean fill with the potential source of fill being the Rte . 96 Project was issued 9/28/95 . Approximately 10,000 cy of fill was been added to site during 1996 . Sediment control fencing is being maintained around the fill area. This site was used for spoil from the 1997 Corps of Engineers Flood Control Channel rehabilitation project. The Contractor built temporary berms along the south and east boundaries of the site to allow for safe dewatering of the sediment removed from the channel . Channel excavation and spoil placement was completed in December. Final grading and restoration of site will be completed as soon as weather permits in 1998 . 2, Cornell University Library Annex, Precinct 7, Rte 366 An earth fill permit was issued 9/28/95 for placement of approximately 12,500 cubic yards of earth fill for the restoration of the old land fill adjacent to the Library Annex in the Orchards area. This project was completed during June and July of 1997. This site is above the recreation way and Cascadilla Creek and included some work in wet land areas along with related stormwater management improvements . 3 . Ithaca Vol. Vets, Elmira Road A permit for 150 CY of fill was issued in 1996. ivlaximum fill quantity allowed was placed. The Owner then made application for a site plan modification to allow for construction of additional parking for the facility. The site plan modification was approved by the Planning Board. The site plan approved allows for additional fill placement. Final grading and restoration of the site will be completed in the spring of 1998 . TOWN ENGINEER' S ANNUAL REPORT FOR 1997 PAGE 7 CAYUGA INLET REHABILITATION PROJECT BY US ARMY CORPS OF ENGINEERS The Corps of Engineers developed plans in 1996 to repair the Cayuga Inlet Flood Control Channel from the State Street Bridge up to the drop structure and fish ladder. The work included removal of approximately 100,000 CY of sediment, placement of rock rip rap bank protection and removal of gravel from the Coy Glen grade stabilization structures. The stream bank protection portion of the project was completed during the late winter and spring of 1997. The Channel sediment dredging portion of the project was started during the late summer and was completed in December 1997. TOWN HILL FACILITIES Acquisition of the Tioga Street Post Office building was approved and completion of the agreements has taken most of the year. Design and construction of the renovations are planned for 1998 . EN G40\E,H GINEER\REPORTSE:VC97ANN.REP9UZZM 12:16 PM I I I Agenda Item No . 3d TOWN OF ITHACA PLANNING DEPARTMENT ANNUAL REPORT FOR 1997 DEVELOPMENT REVIEW A major portion of Planning Department time was spent in support of the activities of the Planning Board in the review of subdivisions, site plans, special approvals, recommendations to the Town Board, and other planning activities . A "Summary of Town of Ithaca Planning Board Actions - 1997" is attached to this report. The Planning Board approved a total of 49 actions during 1997, including 15 preliminary and final subdivision approvals, 21 preliminary and final site plan approvals, 6 sketch plan reviews, 5 recommendations to the Town Board and Zoning Board of Appeals, and 2 modifications of previous conditions . Possible development that is anticipated as a result of the final approvals granted by the Planning Board in 1997 includes 4 new residential building lots, 10 ,368 + / - square feet of new retail commercial space, 6,000 + / - square feet of additional institutional space (at PRI) , and 168, 170 + / - square feet of new educational facilities ( 166,170 + / - sq . ft. at Ithaca College and 2, 000 + / - square feet at Montessori School) . The few number of new building lots approved in 1997 is reflective of the weak market for new single-family houses in the area combined with the relatively large number of previously approved building lots already available on the market. An interesting observation is that several of the approved subdivisions in 1997 were intended for and will result in the conveyance and dedication of significant amounts of open space for permanent preservation totalling approximately 83 . 95 + / - acres of protected open space (Grigorov 35 . 65 ac. ; Baker 4. 09 ac; Westmount 0 . 8 ac; Walker 16 . 6 ac; Babcock / Lick Brook 26 . 81 ac) . A summary of " Development Review Accounting for 1997" is also attached to this report, which provides a summary of application and development review fees collected in 1997, a summary of past project accounts (still open) with some activity in 1997, and a description of continuing efforts in 1997 to improve the overall development review accounting system . Significant Planning staff time was also spent on the following specific projects : PEZ Meet: The Planning, Engineering, Zoning and Highway Departments continued to meet in 1997 usually on a monthly basis to coordinate development reviews and compliance issues . Zoning Board SEOR Reviews : The Planning Department staff prepared 30 SEAR (State Environmental Quality Review Act) reviews in 1997, including Environmental Assessment Forms and staff recommendations on environmental impact for the Zoning Board of Appeals on area and use variances and special approvals . Town Board SEOR Reviews : Staff prepared 9 SEQR reviews in 1997 for local laws and other Town Board actions, including the adoption of the Park, Recreation and Open Space Plan . PARK, RECREATION AND OPEN SPACE PLAN The most significant accomplishment in 1997 was the adoption by the Town Board of the updated Park, Recreation and Open Space Plan. After completion and acceptance of the March 10, 1997 Draft Plan, the Planning Department held four public meetings during June and July to obtain public comments on the Plan . Summaries of all of the public meetings were prepared, along with a compilation of all of the comments received from the public . Two Public Hearings on the Plan were held by the Planning Board (October 7 and November 18, 1997) , and a recommendation to adopt the Plan with suggested modifications was forwarded to the Town Board by the Planning Board . The Town Board adopted the Plan with modifications at the December 9, 1997 meeting. A final, revised Plan will be published by the Planning Department in early 1998. CONSERVATION BOARD The Planning Department provided regular staff support to the Conservation Board during 1997. Staff attended Conservation Board meetings and provided support to the Environmental Review Committee . In addition, the Planning Department worked with the Conservation Board on the following initiatives : Additional Conservation Zones : The Conservation Board took the lead during 1997 in continuing the process of evaluating the possibility of additional Conservation Zones, with priorities for such zoning identified in particular for the Coy Glen and South Hill Swamp areas . Work was done in cooperation with the Planning and Codes and Ordinances Committees . Field visits were conducted at both areas, and analysis was prepared, including mapping of natural features and land use, zoning and ownership patterns . A follow-up plant study for the South Hill Swamp area was conducted by consultants under the direction of the Conservation Board and Planning Department, as described below . South Hill Plant Study Follow-11R: Nancy Ostman and Robert Wesley were hired as consultants to conduct a follow-up to the South Hill Plant Study which they completed 2 in the fall of 1996 to provide more detailed information on rare or endangered plant species and unique plant habitats that are present in the area . A draft report was submitted, and the Conservation Board requested some clarifications and revisions, which will hopefully be completed in early 1998. This report should provide much needed information to the Conservation Board, Codes and Ordinances Committee and Town Board in order to proceed with recommendations for preservation of sensitive areas on South Hill . Natural Areas Protection Campaign: Planning staff assisted the Conservation Board in preparing a grant application for the 1997 Rural Grant Program for a 'Natural Areas Protection Campaign. " This included a public information campaign to improve the protection of local natural areas by raising awareness to potential threats to these areas from nearby suburban development. Unfortunately the grant was not funded, but the Conservation Board intends to continue this as an educational program that could include the preparation of brochures, posters, and news articles focusing on potential impacts such as domestic pets as predators on native wildlife, suburban runoff containing lawn care pesticides and other pollutants, invasive landscape plants, noise pollution, and off-road bicycles . An introductory article on this subject was prepared by the Planning Department and was included in the Fall Town Newsletter. PLANNING COMMITTEE The Planning Department worked with the Planning Committee during 1997 primarily on the following: Agricultural Zoning and Protection Measures : The Planning Committee considered various measures to encourage farming in the town and to preserve prime farmland as a valuable economic and open space resource . The Planning Committee held a public meeting on Tuesday, July 8, 1997, at the Cooperative Extension offices on Willow Avenue for farmers and agricultural interest groups to provide input on possible measures to preserve important farmland and encourage farming within the Town . The meeting was very well attended. Discussion focused on the proposed purchase of development rights program, possible zoning revisions, and other issues. The Planning Committee compiled recommendations regarding agricultural and farmland protection measures, which were forwarded to the Codes and Ordinances Committee . Subsequently, a revised draft Agricultural Zone was prepared by the Planning Department for the Planning Committee, and forwarded to Codes and Ordinances for review and discussion . Subdivision Regulation Revisions : The Planning Committee reviewed the current Subdivision Regulations and had preliminary discussions on possible amendments that might be recommended to Codes and Ordinances in an effort to coordinate those regulations with the Zoning Ordinance revision work already in progress . Specific 3 discussions focused on guidelines to determine what land is buildable in a subdivision, taking into consideration environmentally sensitive areas, such as wetlands, steep slopes, and stream corridors . CODES AND ORDINANCES COMMITTEE The Planning Department assisted the Codes and Ordinances Committee with several important initiatives in 1997. Zoning Ordinance Revision : The Codes and Ordinances Committee made significant progress in 1997 in a comprehensive review of the current Zoning Ordinance to determine where revisions may be appropriate, especially in light of the Comprehensive Plan that was adopted in 1993 . A draft of proposed revisions to Articles I through XX (including all of the zones in the current Zoning Ordinance) was completed (July 14, 1997) and circulated to Town boards and committees for comments. Review of additional administrative sections of the Zoning Ordinance was also done, and draft revisions of sections on site plan review, special permits and special approvals and non-conforming uses were prepared . Work on the comprehensive zoning revision will continue and is expected to be completed in 1998. Draft Regulations Regarding Cellular Towers and Adult Entertainment Uses : The Committee began discussions regarding possible approaches for regulating cellular / communication towers and adult entertainment uses (sexually oriented businesses) , and draft regulations are in the process of being prepared by the Attorney for the Town . These subjects have been identifed as high priority areas by the Town Board for enactment of regulations in 1998 . ITHACA-TOMPKINS COUNTY TRANSPORTATION COUNCIL (ITCTC) The Town Planner serves on the ITCTC Planning Committee and attended bi-monthly meetings in 1997. The following were significant accomplishments in 1997. Northeast Subarea Study: Significant progress was made in 1997 on advancing the Northeast Subarea Study. Federal, county and local funds were committed in the total amount of $100,000 for this study. A " Client Committee " was been established to oversee the project, which includes the chief officials in each of the affected municipalities, and representatives from the county and state . The consultant selection process was completed in August 1997. A contract and scope of services with the selected consultants (Community Dispute Resolution Center for the public participation components, Creighton Manning for the technical aspects) were finalized . The purpose of the study is to identify, quantify, and make recommendations regarding transportation problems within the northeast subarea of the county, which includes 4 parts of the Towns of Ithaca , Dryden and Lansing, and Villages of Lansing and Cayuga Heights . It is anticipated that the study will include a range of recommendations, which could include construction of new roads, improved efficiency and safety in existing systems, and enhanced opportunities for alternative transportation modes such as public transit, car or van pooling, etc. The study includes a substantial public participation component. Significant time was spent by the Client Committee in the last quarter of 1997 on planning for the public participation process . Supervisor Valentino was elected to chair the Client Committee . The Director of Planning served as a technical advisor to the Client Committee. Several meetings were held to identify potential stakeholders who would be appropriate to serve on the study Working Group . A public information meeting was held on December 4, 1997 to introduce the study to the public, and a workshop with prospective Working Group participants was held on December 15, 1997. The Client Committee will be selecting Working members in early January 1998, and a training session for Working Group participants is scheduled for January 17, 1998. The Director of Planning will serve as one of several technical advisors to the Working Group , and will attend all Working Group meetings, and will continue working with the Client Committee in 1998 . Working Group meetings are scheduled on the last Thursday of each month . It is anticipated that the study will be completed by the end of 1998 . TOWN OF ITHACA/CORNELL UNIVERSITY TRANSPORTATION COMMITTEE The Committee met eight times during 1997, and continued discussions and recommendations regarding transportation issues relating to areas in and around Cornell University' s Precinct 7. Priorities focused on studying ways to provide safe and efficient bicycle and pedestrian routes, improving safety and circulation on some of the area raods, and establishing better coordination and communication among the various transportation related groups with potential interests in this area . Specific work included the following: ( 1 ) Route 366 Intersections : After numerous discussions and communication with State officials regarding the possible need for traffic signals at Route 366 intersections, State DOT determined that a three-color traffic signal at the Route 366 / Caldwell Road intersection is warranted and will be installed by the State in the 1998 construction season . Issues regarding lighting and signage at this intersection were also addressed . The State also indicated interest in pursuing the possibility of closing the leg of Judd Falls Road between Route 366 and Campus Road ( to eliminate the offset configuration of the current intersection) . The Committee felt that this possibility could be further examined in the Northeast Subarea Transportation Study . 5 (2) Bicycle / Pedestrian Routes and Connections: The Committee studied several possible bicycle / pedestrian routes and connections in the Precinct 7 area . Based upon further discussions between Cornell and Town officials, it appears that a trail from Summerhill Lane to the East Ithaca Recreationway and the Orchards would be a valuable future connection . A bridge (for pedestrians / bicycles) crossing over Cascadilla Creek would be an engineering challenge . A pedestrian and bicycle link along Maple Avenue between the two unconnected legs of the East Ithaca Recreationway was also determined to be a high priority and will be considered by the Town Highway and Engineering departments in conjunction with planned improvements to Maple Avenue. The possibility of improved shoulders for bicyclists on Pine Tree Road (formerly Judd Falls Road) from East Hill Plaza to Route 366 was discussed with the County, which has indicated that such improvements would be considered in the 1998 construction season . (3 ) Cornell Plantations Master Plan : The Committee discussed and provided input to Cornell Plantations regarding their Master Plan update, particularly on those portions of the Plan relating to circulation and access in the Plantations area . The Plan includes a recommendation for a new bicycle and pedestrian path through Plantations from the Judd Falls Road area across Caldwell Road up to Route 366 at the proposed location for a new Visitors Center. (4) Triphammer Road Project, Cayuga Heights : Based on concerns that the proposed Triphammer Road improvement project would not include accommodations for bicyclists, the Committee provided input to the Cayuga Heights Board of Trustees and Engineer regarding the need for bike lanes or other facilities to accommodate bicyclists . Subsequently, the Village revised their plans to include five-foot wide paved shoulders on both sides of the road, with striping, and a sidewalk. (5 ) Caldwell Road Improvements : The Committee provided input to the Town Highway and Engineering Departments on the scope, timing and design of the planned Caldwell Road project. Important considerations included the need to coordinate this project with the State' s planned installation of a traffic signal on Route 366 and Cornell' s plans for access and circulation on Campus Road and the "B Lot" parking area . It was agreed that preliminary plans should be prepared by the Town with cost estimates, and then discussions with Cornell would be initiated regarding funding responsibilities, since parts of the project would benefit and / or be related to Cornell facilities. It was agreed that it would be appropriate to target the Caldwell Road project to coincide with the State' s planned installation of a traffic signal at the Caldwell Road / Route 366 intersection in the summer of 1998 . ( 6) Pedestrian Crosswalks : Discussion were initiated on the possible need for additional crosswalks on Town roads to improve safety conditions for 6 pedestrians and how they should be signed . In 1998 the Committee will consider specific locations cohere crosswalk improvements might be appropriate . These might be at locations where the elderly and / or children cross regularly, especially at uncontrolled intersections . Signs could be helpful for their educational value ( to stress the need for caution at crosswalks) . The existing state laws regarding crosswalk signs will be reviewed. OTHER PLANNING DEPARTMENT PROJECTS The Planning Department worked on a number of other projects during 1996 . Tompkins County Waterfront Study : The study was completed in early 1997, and staff attended a presentation of the Tompkins County Waterfront Study on February 21 , 1997 at the Tompkins County Chamber of Commerce . The "Tompkins County Waterfront Plan " (January 1997) , a report summarizing the goals, objectives and recommendations of the study, was published by the sponsoring agencies, and copies were distributed to the public . The Town Board officially endorsed the "Plan " at their April 7th, 1997 meeting . Local Waterfront Revitalization Program (LWRP) : Tompkins County was successful in obtaining a $50,000 grant under Title 11 of the State' s Environmental Protection Fund on behalf of the participating Cayuga Lake municipalities to prepare a joint Local Waterfront Revitalization Program ( LWRP) . An LWRP would enable the Town, City and other lakefront communities to establish specific goals and guidelines for future land use and development in the Cayuga Lake waterfront area, and would qualify municipalities for possible federal and state funding under the coastal zone management program and the Canal Recreationway for waterfront enhancements . Subsequently, the Town Board authorized the town 's local share of an amount not to excede $ 10,000 to hire a consultant to assist with the preparation of the LWRP. The Town Board appointed Carolyn Grigorov as their representative to serve on the LWRP Steering Committee, and the Director of Planning as their technical advisor to serve on the LWRP Planning Committee . The Director of Planning attended several LWRP Planning Committee meetings in 1997, which focused on consultant selection . A Request for Qualifications (RFQ) was prepared and sent out to consulting firms to determine interest in the LWRP. The LWRP Planning Committee met on October 23, 1997, to review the responses to the RFQ received from nine consulting firms . Top candidates in each of the study component areas ( program coordination, land use plan, waterfront management plan, scenic resources, and environmental review) were identified , and interviews were held with the four prefered consultant teams on November 17, 1997. Recommendations were sent to the Steering Committee, which met in December to select the consultant team (Trowbridge and Wolf and Planning & Environmental Research Consultants) . A 7 meeting with the consultants will be scheduled in February 1998 to review the preliminary schedule of work, study area boundary, and public participation process . This project will proceed through 1998 . Geographic Information System (GIS) : Work continued in 1997 on the implementation of the computerized Geographic Information System (GIS) . Specific accomplishments were in the following areas : ( 1 ) Benefit Assessment Parcel Analysis: Planning and Engineering staff completed an analysis, utilizing the GIS system, of large parcels (over 2 acres) by zoning district, to provide comparative information on development potential of these parcels, use classifications according to the assessment roles, etc. This information is being used by the Special Benefit District Committee in considering possible revisions in the current water and sewer benefit assessment formula . (2) GIS Training: Planning staff provided basic orientation and training on the ArcView GIS program to other Town staff and department heads . This training program was designed to introduce potential ArcView users to the GIS system, and provide staff with the capability to look up information which is already digitized, do comparative analysis on the computer, and produce maps . The intent is that each department will have staff capable of using basic ArcView functions. Planning staff will continue to be available to assist with this process . (3) Environmental Atlas : Staff continued efforts to advance the preparation of an Environmental Atlas for the Town of Ithaca . The purpose is to assemble a single source of data on significant environmental features in the town in digital format so that both maps and information can be quickly accessed and overlaid for analysis . Data layers and maps have been prepared for a number of subject areas, summaries of which are available in the Planning Department. Significant layers added in 1997 include soil types and topography. This will be a continuing effort over the next several years, and is being integrated into the GIS system . Growth Projections - Ithaca Area Wastewater Treatment Facility: In conjunction with the discussions between the City and Town of Ithaca and Town of Dryden regarding the possible expansion and improvement of the wastewater treatment plant, the Planning and Engineering departments conducted an analysis of potential residential and non-residential growth in the town over the next 20 + / - years, and provided projections for the corresponding wastewater treatment facility capacity needs of the town to accommodate that growth . Tompkins County Small Cities Community Development Block Grant (CDBG) : The Town Board authorized Tompkins County to apply for Small Cities Community Development Block Grant (CDBG ) funds on behalf of the town for program funds for 8 the County' s Economic Development Program as part of the 1997 funding round . If approved, these funds would be added to the County' s revolving loan fund to provide low-interest loan assistance to qualifying companies doing business in Tompkins County, and would be used for the second phase of the planned Axiohm IPB Expansion Project, the first round of which was successfully funded in 1996 . Announcements of funding will be in early 1998 . Tompkins County Economic Development Initiative: Tompkins County Area Development (TCAD) has been funded by Tompkins County to conduct and coordinate a countywide strategic plan for economic development. This project was initiated in 1997 (as a follow-up to the recommendations of the Economic Alliance in which Town representatives participated in 1996) . The Director of Planning was asked to participate in the Technical Committee for this Tompkins County Economic Development Plan Initiative . A kick-off meeting was held on July 23, 1997, that focused on the goals of the effort, and what kind of data collection and analysis will be necessary for a countywide economic development plan and strategy. Supervisor Valentino was been asked to participate on the Strategic Planning Committee of this same initiative. The Director of Planning has attended several meetings during the last half of 1997 to contribute to this planning effort, which will continue into 1998, with a draft strategic plan to be prepared by TCAD anticipated to be completed in the first quarter of 1998. Town Hall Committee : Planning staff continued assisting the Town Hall Committee with their work on potential Town Hall sites during the first half of 1997. Park and Trail PlanninZ: ( 1 ) Chase Pond / Hospice / Deer Run Trail : Planning staff completed an analysis of alternative bicycle / pedestrian trail alignments for the proposed Hospice / Deer Run Trail, which included the possibility of acquiring a vacant lot in the Deer Run Subdivision to connect the right-of- way for the proposed Chase Pond / Hospice trail directly with Marcy Court and Whitetail Drive. This would have been a shorter, more direct alignment for the pedestrian and bicycle trail and could have been combined with additional drainage improvements. Unfortunately, during this analysis, the vacant lot in Deer Run was acquired by an individual for construction of a single- family home . (2) Black Diamond Trail : Staff met with representatives of State Parks and the City of Ithaca several times during 1997, including field visits, to discuss the planning of the proposed Black Diamond Trail that would connect Taughannock Falls State Park in Ulysses with Alan H . Treman State Marine Park in the City of Ithaca and Buttermilk Falls and Robert H . Treman State Parks in the Town of Ithaca . Also discussed was the 1983 tripartite agreement between the State, City and Town regarding the location and construction of the trail . The State began working on 9 plans for specific route alignments and land acquisitions in 1997, and will begin design work in 1998. (3) South Hill Park Site : Staff worked with a landowner on identifying a potential community park site on South Hill that would include an exchange for the 1 . 8 + / - acre parcel next to Montessori School that was originally supposed to have become a Town Park, as well as the park reservation for the landowner's proposed subdivision on East King Road . This assemblage of park land would meet the needs of the proposed community park, as described in the Town's approved Park, Recreation and Open Space Plan, on this area of South Hill . Based upon a favorable recommendation by the Planning Board and a preliminary subdivision approval of the proposed park parcels, the Town Board accepted this community park concept and the locations of the proposed park parcels, contingent on a number of legal requirements (e . g. , deeds, easements, etc.) . The next step is for the landowner to submit a final subdivision plat for approval with the necessary legal documents . This will hopefully occur in early 1998. (4) Chase Lane Walkwav (Public Works Committee) : At the request of the Public Works Committee, staff conducted research and prepared a summary report (4 / 18 / 97) regarding the maintenance responsibilities of the walkway in the Chase Lane right-of-way . (The previous record of maintenance responsibilities was unclear. ) Research of Planning Board and Town Board resolutions, declaration of restrictions, deeds of adjacent lots, and the Town 's Sidewalk Ordinance (8 / 24/ 92) indicates that it appears to be the responsibility of each lot owner adjoining the walkway to maintain, repair, and if necessary, replace the walkway. (5) Possible Town Park Site on East King Road opposite Ridgecrest Road : As a follow up to conceptual discussions with the Town Board regarding the possible donation to the Town of parkland on East King Road opposite Ridgecrest Road, staff met several times with the relevant parties and prepared a preliminary plan and discussed with the Public Works Committee, which shows an approximately two acre + / - park site with a new alignment for the proposed trail that would connect East King Road and the park with Whitetail Drive . A meeting was held in December 1997 to discuss the proposal with the Attorney for the Town, Town Engineer, and the landowner to see if an agreement can be reached on how to proceed . Follow-ups on this will proceed in early 1998 . ( 6) Inlet Valley Park Parcels : The County Board of Representatives agreed to sell the two parcels in Inlet Valley off of Five Mile Drive to the Town ( that were offered at auction several years ago) . Closing date and details remain to be worked out in early 1998 . Previously approved funds for the acquisition have been encumbered for use in 1998 . 10 Historic Resources Survev : The Town Board authorized the Planning Department to work with Cornell University' s Historic Preservation Program and Historic Ithaca to conduct an historic resources survey for the town . An Historic Overview of the Town of Ithaca was prepared by Historic Ithaca in conjunction with the historic resources survey that is underway . Several revisions suggested by the Planning Department are being incorporated into this Overview report, after which copies can be made available. The Cornell Historic Preservation class, under the supervision of Barbara Ebert, has agreed to conduct a detailed survey of significant historic structures and sites in the Town of Ithaca over the next several fall semesters ( the class is only held in the fall) . Working with Planning staff, it was decided that the survey would begin with the southeast area of the town . The Cornell Historic Preservation class completed their semester study of the southeast portion of the town, and had scheduled a presentation on their study findings (on Wednesday, December 10, 1997) which was postponed due to weather conditions . This presentation will be rescheduled in early 1998, and survey results will be provided to the Planning Department. Survey work on remaining portions of the town will continue over the next two to three years (possibly shorter if summer interns can assist with the survey) . Conferences : Planning staff attended the following conferences during 1997: ( 1 ) Historic Preservation Conference , Albanv , NY : The Director of Planning attended a conference in Albany, N . Y . on May 13, 1997, entitled "Government as Champion of Historic Preservation . " The conference was sponsored by the Preservation League of New York State . Speakers covered a range of subjects, including federal legislative priorities (ISTEA reauthorization and the Historic Homeownership Assistance Act) , examples of local preservation efforts in Massachusetts, and examples of public-private preservation partnerships in New York State . Commissioner Bernadette Castro, NYS Office of Parks, Recreation and Historic Preservation, and Commissioner Alexander Treadwell, NYS Department of State, attended the conference, and participated in awards presentations and the panel on public-private partnerships . (2) American Planning Association Upstate Chapter Conference , Owego , N .Y . : Several Planning staff attended this excellent local planning conference on "Sustainable Communities" in Owego, N . Y ., held on September 18 and 19 , 1997. The conference was co -sponsored with the Institute of Transportation Engineers and the Upper Susquehanna Coalition . Program themes focused on transportation and watershed planning . Specific sessions attended included topics such as : wireless communications, farmland protection / forested stream buffers, site development examples (Carousel Pavilion Outlet Mall in Johnston City) , the New York City watershed protection program, wetlands regulations / threatened and endangered species, downtown strategies, traffic calming, transit issues, and storm water runoff protection . 11 (3) New York Planning Federation Conference , Saratoga Springs : The Supervisor, Planning Director, and two Planning Board members attended the New York Planning Federation Annual Institute in Saratoga Springs, N .Y., from October 26th through 29th. Highlights of the conference included sessions on case law update, "hot button issues" ( apparently cellular towers and adult entertainment uses are controversial issues all around the state), agriculture and land use, an update on SEQR case law, the essentials of small town land use and zoning codes, and economic development and main street revitalization. Also of interest was a walking tour of downtown Saratoga Springs, which focused on the historic preservation efforts and design review in the downtown area . Newsletters : The Planning Department coordinated the perparation and distribution of two newsletters (Spring and Fall ) in 1997. Personnel: 1997 saw significant staff turnover in the Planning Department. Starr Hays, Senior Typist, JoAnn Cornish, Planner II, and Geri Tierney, Planner I, all left for positions with other employers . The Planner I and II titles were restructured to better conform with County Civil Service titles, redesignated as Planner and Environmental Planner. After spending much time sending out job announcements, reviewing resumes and interviewing prospective candidates, all three positions were filled : Karen McGuire in the Senior Typist position , Christine Balestra as Planner, and Susan Ritter in the new Environmental Planner position . Respectfully submitted , Jonathan Kanter, Director of Planning January 22, 1998 12 SUMMARY OF TOWN OF ITHACA PLAiNNING BOARD ACTIONS - 1997 Preliminary Subdivision Approvals Granted 2 Final Subdivision Approvals Granted 13 (Includes actions where prelim . & final approval were simultaneous) Preliminary Site Plan Approvals Granted * 7 Final Site Plan Approvals Granted * 14 (Includes actions where prelim . & final approval were simultaneous) Sketch Plan Reviews 6 Recommendations ( to Town Board, ZBA, etc.) 5 Modification of Conditions 2 TOTAL ACTIONS 49 * [Note : The above Site Plan Approvals also included 10 recommendations to the ZBA regarding Special Approval . The Planning Board also issued 1 Special Approval in conjunction with Site Plan Approval for the Cornell Food Composting facility in Precinct 7/ SLUD No . 9 . 1 13 FINAL SUBDIVISION APPROVALS Teeter Subdivision, Gray Road : The Planning Board granted Preliminary and Final Subdivision Approval at the January 7, 1997 meeting for the proposed subdivision of a 3 . 0 + / - acre parcel from a 53 .3 + / - acre parcel, AG Agricultural District. Cornell University Subdivision, 581 Warren Road : The Planning Board granted Preliminary and Final Subdivision Approval at the March 18, 1997 meeting for lot line modifications to an existing lot at 581 Warren Road, Residence Distrcit R- 15 . The lot contains an existing house . The former driveway to Warren Road has been abandoned, and a new driveway has been constructed on the recently completed Arrowwood Drive . Hubbell Subdivision, 1308 Mecklenburg Road : The Planning Board granted Preliminary and Final Subdivision Approval at the April 1 , 1997 meeting for the proposed subdivision of an 11 .3 + / - acre parcel into two lots, 9 . 9 + / - acres and 1 . 4 + / - acres, for the purpose of creating a new building lot, located at 1308 Mecklenburg Road, just opposite West Haven Road, Residence District R- 15 and AG Agricultural District, Suwinski / Nazer Subdivision, 1380 Mecklenburg Road : The Planning Board granted Preliminary and Final Subdivision Approval at the May 20, 1997 meeting for the proposed subdivision of 0 . 14 + / - acres from Tax Parcel No . 27-1 - 16 . 2 for sale to the owners of and consolidation with Tax Parcel No . 27- 1 - 16 . 1 , located at 1380 Mecklenburg Road, AG Agricultural District, Grigorov Subdivision, Coddington Road : The Planning Board granted Preliminary and Final Subdivision Approval at the May 20, 1997 meeting for the proposed subdivision of 35 . 65 + / - acres from Tax Parcel No . 51 -1 3 .2, 72. 1 + / - acres total, located on the northeast side of Coddington Road, for conveyance to the City of Ithaca for use as public park land, Residence District R-30 and CD Conservation District. This is part of the City' s Inlet Island Park substitution program, which has been approved by the State Legislature . Baker Subdivision (City of Ithaca), Slaterville Road : The Planning Board granted Preliminary and Final Subdivision Approval at the July 1 , 1997 meeting for the proposed subdivision of a 4. 09 + / - acre lot from a 12 .4 + / - acre parcel for conveyance to the City of Ithaca for use as public parkland, located off of Slaterville Road , Residence District R- 15 and CD-Conservation District. Frandsen Subdivision, Park Lane : The Planning Board granted Final Subdivision Approval for Lots A7 and A8 in the "Frandsen Subdivision, Section 4," for which Preliminary Subdivision Approval was granted by the Planning Board on 14 July 8, 1986, said lots to be combined into one building lot, located on the south side of Park Lane approximately 550 feet south of Tudor Road, Residence District R- 15 . Westmount Subdivision (Forest Home Walkway) , 206 Forest Home Drive : The Planning Board granted Preliminary and Final Subdivision Approval at the August 19, 1997 meeting for the proposed subdivision of + / - 74 sq. ft. from a + / - 0 .8 acre parcel to be conveyed to the Town of Ithaca for consolidation with the existing Forest Home Walkway, Residence District R- 15 . Upon purchase of 206 Forest Home Drive, the new owners discovered that their survey showed that the Forest Home Walkway encroached slightly on their property. To avoid liability problems, the new owners agreed to donate this + / - 74 sq. ft. area to the Town . Welch 2 Lot Subdivision, 427 Warren Road : The Planning Board granted Preliminary and Final Subdivision Approval at the September 2, 1997 meeting for the proposed subdivision of 1 . 5 + / - acres into two lots, 0 . 96 + / - acres and 0 .52 + / - acres in size respectively, Residence District R- 15 . Walker Subdivision, Coddington Road : The Planning Board granted Preliminary and Final Subdivision Approval at the September 16, 1997 meeting for the proposed subdivision of 113 + / - acres into three lots, 16 . 6 + / - acres, 39 . 5 + / - acres , and 56 . 64 + / - acres in size respectively, with the 16 . 6 acre parcel to be conveyed to the City of Ithaca for consolidation with its adjacent watershed lands, located on the north side of Coddington Road approximately 1 ,300 feet east of Updike Road, Residence District R-30 and CD Conservation District. Carroccia Subdivision, 104 Enfield Falls Road : The Planning Board granted Preliminary and Final Subdivision Approval at the October 7, 1997 meeting for the proposed subdivision of + / - 17. 14 acres into two lots, + / - 14 . 62 acres and + / - 2 . 515 acres in size respectively, Residence District R-30 . Babcock / Lick Brook Subdivision, NYS Rte . 13 / 34 / 96 : The Planning Board granted Final Subdivision Approval at the October 21 , 1997 meeting for the proposed subdivision of 63 .22 + / - acres into two lots, 26 . 81 + / - acres and 36 .41 + / - acres in size respectively, with the 26 . 81 + / - acre parcel to be conveyed to. Cornell University as a Natural Area, LI Light Industrial District and R-30 Residence District. Holcomb Subdivision, 141 Northview Road : The Planning Board granted Preliminary and Final Subdivision Approval at the January 6, 1998 Planning Board meeting for the proposed subdivision of approximatelv 0 . 145 + / - acres from an existing 1 . 0 + / - acre parcel to be conveyed to the owners of the adjacent lot, R- 15 Residence District. 15 PRELIMINARY SUBDIVISION APPROVALS South Hill (Monkemeyer) Park Parcels, East King Road : After a continuation from the June 17th, 1997 meeting, the Planning Board granted Preliminary Subdivision Approval at the July 1 , 1997 meeting for three parcels, totalling 12.5 + / - acres, located on the north side of East King Road, for the purpose of conveyance and dedication to the Town of Ithaca as park land. Babcock / Lick Brook Subdivision, NYS Rte . 13 / 34 / 96 : The Planning Board granted Preliminary Subdivision Approval at the September 16, 1997 meeting for the proposed subdivision of 63122 + / - acres into two lots, 26.81 + / - acres and 36 .41 + / - acres in size respectively, with the 26 . 81 + / - acre parcel to be conveyed to Cornell University as a Natural Area, LI Light Industrial District and R-30 Residence District, FINAL SITE PLAN APPROVALS South Hill Complex, Temporary Office Trailer, 930 Danby Road: The Planning Board granted Preliminary and Final Site Plan Approval at the February 18, 1997 meeting for the proposed placement of a 24 ft. by 60 ft. temporary office trailer and construction of a temporary parking area adjacent to the existing building at 930 Danby Road , said placement to be a temporary modification of the site plan for the proposed South Hill Complex for which Final Site Plan Approval was granted on 12 / 12 / 95, " 1 " Industrial District. The approval of the temporary trailer was for a period of 24 months . Paleontological Research Institution Addition, 1259 Trumansburg Road : The Planning Board granted Final Site Plan Approval at the March 18, 1997 meeting for a 6, 000 + / - sq. ft addition to the existing PRI building at 1259 Trumansburg Road . Montessori School Annex, 117 East King Road : The Planning Board granted Final Site Plan Approval at the April 15, 1997 meeting for the proposed conversion of a single-family house and garage into a two-classroom school facility to accommodate up to 20 students, along with the construction of a new driveway, bus unloading area, parking spaces, and walkways, located at 117 East King Road, directly opposite the existing Montessori School , Residence District R-15 . Tower Road Reconstruction, Cornell University : The Planning Board granted Preliminary and Final Site Plan Approval and issued a recommendation regarding Special Approval to the Zoning Board of Appeals at the April 15, 1997 meeting for the proposed reconstruction of 1 ,450 + / - linear feet of Tower Road 16 between Judd Falls Road and Campus Road on the Cornell University campus, I ncluding the addition of bicycle lanes, two bus pullouts, addition of new catch basins, reconfiguration of curb cuts, and new landscape plantings, Residence District R-30 . Temporary Classroom Building, Occupational Therapy, Ithaca College : The Planning Board granted Preliminary and Final Site Plan Approval at the April 15, 1997 meeting and issued a recommendation regarding Special Approval to the Zoning Board of Appeals for the proposed placement of a 10, 170 + / - square foot temporary classroom structure for the Occupational Therapy program on the Ithaca College campus on an existing athletic field, Residence District R- 15 . Health Sciences and Human Performance Building, Ithaca College : The Planning Board granted Final Site Plan Approval at the July 15th, 1997 meeting for the proposed construction of a three-story, 91 ,000 + / - square foot building for the Health Sciences and Human Performance Department and associated site work, located on the Ithaca College campus, Residence District R- 15. Cornell Food Compost Operation, Dryden Road : The Planning Board granted Preliminary and Final Site Plan Approval and Special Approval at the July 15, 1997 meeting for the proposed establishment of a food compost processing operation to consist of the mixing of 13 + / - tons per day of bedding / sawdust, manure, and food waste at the existing Cornell University Farm Service Complex, located at 751 Dryden Road, in Special Land Use District No . 9 . Russo' s Garden Center, 1059 Danby Road : The Planning Board granted Final Site Plan Approval at the August 19, 1997 meeting for the proposed construction of a retail garden center to consist of a + / - 4,320 sq. ft. store, six greenhouses (each 21 ft. X 48 ft.) totalling 6, 048 sq. ft. , outside nursery storage and display areas, parking and other appurtenances, Business "C" District. Cornell University Alumni Field Lighting, Campus Road : The Planning Board granted Preliminary and Final Site Plan Approval and approved a recommendation to the Zoning Board of Appeals at the August 35, 1997 meeting for the proposed installation of four light poles each approximately 110 feet in height, each mounting up to 36 floodlights at the Alumni Field, Residence District R-30 . The approval included conditions for the installation of appropriate shields to focus light downward to the field and minimize spillage of light into the sky and across to West and South Hill . [Note : The Zoning Board of Appeals considered this proposal at their August 13, 1997 meeting. A decision was tabled until a later meeting . The project now appears to be on hold . ] Cornell University Women' s Softball Field, Pine Tree Road : The Planning Board granted Final Site Plan Approval at the August 19, 1997 meeting for the 17 proposed construction of a softball field and appurtenant facilities to be located on the north side of Reis Tennis Center off Pine Tree Road, Residence District R- 30 , Ithaca College, Ford Hall Addition (James J . Whalen Center for Music) : The Planning Board granted Final Site Plan Approval at the August 19, 1997 meeting for the proposed construction of a 65,000 + / - sq. ft. addition to Ford Hall to house additional classrooms , practice studios, rehearsal rooms, a 250 seat recital hall, and other facilities for the Ithaca College School of Music, Residence District R- 15 , Cornell University Central Heating Plant Addition, Dryden Road : The Planning Board granted Preliminary and Final Site Plan Approval at the September 2, 1997 meeting for the proposed construction of an addition approximately 36 ft. X 36 ft. in area and 66 feet high, at the southeast corner of the Cornell University Heating Plant, to house equipment to reduce exhaust stack particulate emissions, located on the south side of Dryden Road, LI Light Industrial District, Hospicare Site Plan Modifications, 172 East King Road: The Planning Board granted Preliminary and Final Site Plan Approval at the September 2, 1997 meeting for the proposed modification of parking facilities and entrance drive, site lighting, paths, and landscaping at the existing Hospicare facility, located at 172 East King Road, Residence District R-30 , Cayuga Professional Center, Site Plan Modification, 1301 Trumansburg Road : The Planning Board granted Preliminary and Final Site Plan Approval at the October 21 , 1997 meeting for proposed site modifications to include new entry pavilions at the existing building facing Trumansburg Road, the addition of new landscaping beds, plantings and granite curbing along the existing parking lot, the addition of lighting in the planting beds, and replacement of the existing sign along Rt. 96, Business District "A" . PRELIMINARY SITE PLAN APPROVALS Paleontological Research Institution Addition, 1259 Trumansburg Road : The Planning Board granted Preliminary Site Plan Approval at the January 21 , 1997 meeting for a 6, 000 + / - sq. ft addition to the existing PRI building at 1259 Trumansburg Road, and recommended that the ZBA grant special approval for the proposed addition , Residence District R-30 . 18 Montessori School Annex, 117 East King Road : The Planning Board granted Preliminary Site Plan Approval at the March 18, 1997 meeting and approved a recommendation to the Zoning Board regarding Special Approval for the proposed conversion of a single- family house and garage into a two -classroom school facility to accommodate up to 20 students, along with the construction of a new driveway, bus unloading area, parking spaces, and walkways, located at 117 East King Road, directly opposite the existing Montessori School, Residence District R-15 . Ford Hall Addition and Expansion of J and M Parking Lots, Ithaca College: The Planning Board granted Preliminary Site Plan Approval and approved a recommendation regarding Special Approval to the Zoning Board of Appeals at the May 6th, 1997 meeting for 1 ) a proposed 55,000 + / - square foot addition to Ford Hall to house additional classrooms, practice studios, rehearsal rooms, a 250 + / - seat recital hall, and other facilities for the Ithaca College School of Music; 2) a proposed expansion of the existing "J Lot" parking lot from 160 spaces to 354 spaces; and 3) a proposed expansion of the existing "M Lot" parking lot from 198 spaces to 230 spaces, located on the Ithaca College campus, Residence District R- 15 . Montessori School Addition, 120 East King Road : The Planning Board granted Preliminary Site Plan Approval and approved a recommendation regarding Special Approval to the Zoning Board of Appeals at the May 6th, 1997 meeting for the proposed construction of a 1 , 180 + / - square foot classroom addition to the Montessori School, located at 120 East King Road, Residence District R-30 . Health Sciences and Human Performance Building, Ithaca College : The Planning Board granted Preliminary Site Plan Approval and approved a recommendation regarding Special Approval to the Zoning Board of Appeals at the June 17th, 1997 meeting for the proposed construction of a three-story, 91 ,000 + / - square foot building for the Health Sciences and Human Performance Department and associated site work, located on the Ithaca College campus, Residence District R- 15 , Russo ' s Garden Center, 1059 Danby Road : The Planning Board granted Preliminary Site Plan Approval and approved a recommendation to the Zoning Board of Appeals regarding Special Approval at the August 5, 1997 meeting for the proposed construction of a retail garden center to consist of a + / - 4,320 sq. ft. . store, six greenhouses ( each 21 ft. X 48 ft. ) totalling 6,048 sq. ft. , outside nursery storage and display areas, parking and other appurtenances, Business "C" District. Cornell University Women' s Softball Field , Pine Tree Road : The Planning Board granted Preliminary Site Plan Approval at the August 5 , 1997 meeting and 19 approved a recommendation to the ZBA for the proposed construction of a softball field and appurtenant facilities to be located on the north side of Reis Tennis Center off Pine Tree Road , Residence District R-30 . SKETCH PLAN REVIEWS Proposed Commercial Building, Ron Seacord, 701 -709 Elmira Road : The Planning Board considered a Sketch Plan at the March 18, 1997 meeting for the proposed construction of a 21 ,000 + / - square foot commercial building, to include retail uses on the main floor and a roof contracting business on the lower level, with parking and landscaping, to be located at 701 -709 Elmira Road, in an existing Business " C" District. The site is located just south of the Seven Mile Drive intersection on the east side of Elmira Road . Russo Garden Center, 1059 Danby Road : The Planning Board considered a Sketch Plan at the May 6th, 1997 meeting for the proposed construction of a retail garden center, to consist of a 4,320 + / - square foot store, 4,550 + / - square feet of greenhouses, outside nursery storage and display areas, parking and other appurtenances, to be located at 1059 Danby Road, Business District " C " . Woven Hearts of Ithaca, Assisted Living Facility, Trumansburg and Bundy Road : The Planning Board considered a sketch plan at the August 19, 1997 meeting for the proposed construction of a 62 bed assisted living facility to be known as Woven Hearts .of Ithaca, including two buildings with parking, landscaping and other site improvements, to be located on 6 .8 + / - acres at the intersection of Trumansburg and Bundy Road , Residence District R- 15 . This project was discussed at the August 11 , 1997 Town Board meeting, and was referred to the Planning Board for a recommendation on rezoning. The Planning Board will also consider subdivision and site plan approval at future meetings . Mecklenburg Heights Sketch Plan, Mecklenburg Road : The Planning Board considered a sketch plan at the September 16, 1997 meeting for the proposed development of 56 apartment units in seven buildings on a 9 . 12 + / - acre site on Mecklenburg Road adjacent to the Town of Ithaca / City of Ithaca boundary, R-15 Residence District. The request for rezoning of the proposed housing site was referred to the Planning Board by the Town Board for a recommendation . Big Al' s Hilltop Quikstop, 1103 Danby Road : The Planning Board considered a sketch plan at the October 21 , 1997 meeting for the proposed reconstruction of Big Al' s Hilltop Quikstop , to include demolition of the existing fuel pump and convenience store and construction of new fuel pump islands with canopy and a + / - 3,330 square foot convenience store, new curbing and entrances , new parking areas , and replacement of the existing post sign , Business District "C " . 20 Ithaca College Observatory, Danby Road : The Planning Board considered a Sketch Plan at the November 18, 1997 meeting for the proposed construction of an observatory at the Ithaca College campus near the top of South Hill, approximately 300 feet south of the existing water tower. RECOMMENDATIONS Recommendation Regarding Tompkins County Waterfront Plan : The Planning Board approved a recommendation to the Town Board at the April 1 , 1997 meeting to endorse the Tompkins County Waterfront Plan . Recommendation on Sign Variance, Evergreen Nursery School, 105 Dubois Road : The Planning Board approved a recommendation at the May 20, 1997 meeting regarding a requested sign variance to permit an off-premises sign to advertise the Evergreen Nursery School, said sign to be located on the private property of another owner, located at 105 Dubois Road at the corner of NYS Route 96, Residence District R-30 . Recommendation to Town Board, South Hill Park Parcels : The Planning Board approved a recommendation at the May 20, 1997 meeting regarding ( 1 ) the possible release of a parcel that was intended to be dedicated as a Town park in exchange for another parcel on owner ' s land, and (2) location of a possible community park in the South Hill area . The original proposed Town park parcel, consisting of 1 . 8 + / - acres , is located on East King Road adjacent to the Montessori School . The owner / agent for all of the parcels involved, has offered to dedicate 12.5 + / - acres of land , up front, for a Town-owned community park site . Recommendation on Zoning Ordinance Amendment, Agricultural District: The Planning Board approved a recommendation to the Town Board at the July 1 , 1997 meeting regarding a proposed local law amending the Town of Ithaca Zoning Ordinance clarifying the applicability of R-30 Residence District regulations to non-agricultural activities in AG Agricultural Districts . Recommendation to the Town Board Regarding the Draft Park, Recreation and Open Space Plan: The Planning Board held a second public hearing at the November 18, 1997 meeting to consider a recommendation to the Town Board regarding the draft Town of Ithaca Park Recreation and Open Space Plan (March 10, 1997) along with possible revisions to the March 10th Draft Plan . (The first public hearing was held on October 7, 1997.) At the November 18th meeting, the Planning 21 Board adopted a resolution recommending that the Town Board adopt the Park, Recreation and Open Space Plan with certain revisions . MODIFICATIONS OF PLANNING BOARD CONDITIONS Balcom / Pearson Subdivision, Modification of Condition, 1035 Hanshaw Road : The Planning Board approved a modification at the January 21 , 1997 meeting of a condition that had been imposed on a two-lot subdivision . The original resolution of approval required conveyance of Lot B (0 .41 + / - acres) to the owners of an adjacent parcel and submission of the deed and copy of the consolidation request to the town within six months of the date of approval . The approved modification extended the period of that condition for an additional six months . Residence District R- 15 . Modification of Condition, Balcolm / Pearson Two-lot Subdivision, 1035 Hanshaw Road: The Planning approved a modification of a condition at the September 16, 1997 meeting for the previously approved Balcolm / Pearson Subdivision, to extend the requirement for consolidation of one of the lots with that of an adjacent landowner for an additional one year. 22 TOWN OF ITHACA PLANNING DEPARTMENT DEVELOPMENT REVIEW ACCOUNTING FOR 1997 In 1997 , the Planning Department received 36 development review applications consisting of 17 site plan reviews , 16 subdivision reviews , 2 rezonings , and 1 sign application . A total of $4,525 was collected in non - refundable application fees ; and $ 16 ,055 . 50 was collected in refundable review fees . Planning , engineering , and attorney fees charged to these projects totaled $ 16 ,683 .50 . There are 9 projects that have outstanding balances (indicated in brackets in the "Account Balance" column) ; and 1 project for which a refund will be given . Letters requesting payments have been sent to those applicants with outstanding balances . The Cornell Lake Source Cooling project, originally applied for in 1996 , has been added to the 1997 list because the bulk of the development review for the project occurred in 1997 . This project is expected to continue throughout 1998 as well . All other past projects that have continued to generate fees or that have resulted in additional billable costs ( staff review time) are listed in Table 2 ( attached) . These past projects resulted in 1997 additional non-refundable application fees of $ 30 , refundable fees of $762 , and billable costs of $ 1617 . Last year, Planning and Accounting Department personnel modified some of the accounting procedures for development review fee deposits . The separate escrow accounts that had been established in the past for individual projects were consolidated into one "Development Review Account. " Planning , Engineering , and Attorney staff time (converted to dollars) were reimbursed from this single account. Escrow accounts are no longer used for review fee deposits . This past year, planning staff worked on further refining the new accounting system . Individual accounts were tracked by project number and updated . Letters requesting payment were sent out for delinquent accounts ( those with outstanding balances) ; and most payments were received . This new system of accounting has greatly simplified the development review accounting process ; and has made tracking accounts much more efficient. 23 The LOTUS spreadsheet system developed by planning and accounting staff last year has been converted to an EXCEL spreadsheet format. The system has been of tremendous value in evaluating the status of long term projects . [Please note that the deficit total of $ 628 shown in Table 1 , under the "Account Balance" column , is explained by the outstanding balances ( or amounts due) listed on that table . ] 24 m y L r. m > C to 7 y C O C 7 —_ w O V C y 3 O cs � C N U c u u C � 7 ° ,II, J 0 V ma 7 _ 61 Q� r>+ o c w c c � o = z z z _., z cn . ,— °I ., U o o °o O rA 0111 o"t G ? O of a oo c G O ^ 00 CII 44 4A 44 44 4A CA O O O O O O ^ •� 3 �.r. ct IT fn II0 ^ L L It kA fA 44 GA 4A 4A O .— ^ = 1 = U U CL cz CON O"o -- pT 3 L _ o c = U ? III* PIN M , CA C P INII0 Q — _ Iw O y N � M .rte. cC 0 7 v o Enj U G cw .- u _ V n N Q v�1 b L N ^ >l C _ MIII, v C � i _ � � h � in y '—' O • � � L CJ U cc C an O V u .N C C •y C C ^ :� C cc ° CZ L U rw CA -� 1 N cc - o J . -, > = OX L6 am I M CZ c r I m L [ , V D\ U c3 7c IIIIo N _ V7 U U cC > U IIIIG -- 61 C Ln cr Z t 0 0 • y o `� A U U CJ O U O� u i 7 C !^ X V r U U C L ^ ^ „�� • cc OW u m u y c� r � t C r.X _ ¢ ° c� O E- E- cz c7 y o � c � N V b b b b V V V V V b V V V V V V V V V b V J fr`G v: v. (" '• _ _: C v; x F x — C? Z C C C IC V V £ V N v. C O y -Oi n O f. C C V C O _ C' O G G D D 9 o X• or v .. _ = n r, n = v. V. V. _ - n = v. .. o .. r. p 6' gn o ` ^ n �' G G •r•. C r. _ C Vi _ _ !L rt f. R V M1 �• °' ti: G n - ' w v L - L •„ _ _ •�' c a r c _ ._ _ n � _C Iv. o- _ T __� _ c b r ^. c o r. n _ - _ c c ^ •' n o °- _. _. c . '� Z� f. r. C O O Y. P _ •r.• U, f. 'Jr � V r. i ^ IO_ � h � � M1 M1 � � � L C f y V1 M1 < 9 C � V: V: S On •� - _ Q' !- n_ _R r P '� C ; - <. p N r•• J O O S ... l7_• S N S S S L X R V! .. o ^ C C C V. 1 - F ' L C FG f. _. V.• y E E B 4S' ^ N M1 f. M1• C = N L V I".' O O n �•• L E rJ' C If L G _ = s V < O G D L L L n f R f ^ I•-' R c c ry 0 V V. V �. V,- ^• v V V 9 X O =• C L M1 O c C I. [" (11 S S f O y p V T "1 L r' c O = O /y1• O y C < C C C L• W .a1 '� C L M1 fn1 = C. � N L• rt n r i - _ c. a _ n L 1 u •fM1 o 2 p �' Fn a M1 W i W E e n X e Y W N n n F (fie y y O T T y - -7 T T T v: F -W T l ': T T T T -V on tq T M1 F _ n fr 5 _ p S Svc. �'I �v �9 c 5 f = R n C. f S f (t R M1 M1 M1 n n 'J = iC OC >- y = >- y3 = �' yy = _ y3 > ? y3 x7' r �• n g' G _ = °— r, n .cn `• 70 y y v' _ - i n ' y y .. 3 _. _. C y S S S y y ro c Y? R fA R fF Fr c c c yO n N T 'o E � J 'J � v.' V. < L •', - I= _ _ � = V ., r O L G _T G '7 '-J S � O tJ L °o _i ' g -1 cai y Ro c P.+ o o fF c c o• o o c c Z' y c- = R n' n - K g r IZ Gn L y O ? O T S I� Y I Y.• V•' m� - 0 0 - O C CIO �^. - C O O O O O C C C O 0 0 0 0 0 0 0 0 0 0 m 'tt n Izz: - V V C q .'x\. 5 C ^ _� O C W N W n N N I_ n C J J J J �' �" V \'• V b �p IJ IJ IJ J J J J JIV J J J J V J J J < A � b N N N N _ ` I- _ _ _ _ _ _ _ _ " n O 0 Z g J C C O C g J Z Z Z Z Z � Z Z W n In O _ _ _ C O O C O O C J C - J C O C J J J "• J O J C O J _ o o` o c o N cop c N o c c o N o c 00 C n O C C: O r.' «' n' ei.' ¢ C o n c O O C c . C C . O C . O O . c Y C O C O C O O C C rt C C C M1 C � C CIC CL.. I ^ c R n n n O O n n C C C C C C O C C C O C C C O O O O N N N L U N W W L p N t L N N N M f < "... S O O C C j C p p j O O C 0 0 C O O O O O C p n m p C C O C O O O 0 0 0 O O p p 3 N N N M N M N N H IN K H N N N M M M N M K M M N N M M N M N M M H M N N M N M M N N N M N N H M H M P C•; _ - C n b N N V V N U r J U P J C O n 0 0 O • O j C C O O O � O O C O n � � � n 00 oorog - . � 00000 � � 00000g � o � goo o � � c� o r 0 - T' T 7T TO T •0oT000T O J J 000 00 ,09 m 'o 0 T O ... ... _ .� T T T _ � ^ O l'f f• n m �1 {!� f' v: u v ^1 - - f:: (- io i%9 ['! C' [� t'7 [:'1 y R7 y [r: (f1 0 y (� {(n ['; 0 b 6 to R7 l�,"1 I'7 ZZ ZZZ ZZ � � nZZZZZZZZ � ZZZZ ZZ Z � Z V ZZZZ vOCZ v v rn Z' ZZZ C nn I- v • - T T T T - S G G G B —.. 'w G —.. GIG I G G G _'� G ¢ —w ^.• G G G G ^.. G G G G S G G G P d G Q G G � G G G G j x• x L x F x F S. x x x x x x x x x x x L F x x S F F F F F x F F x F F F x F F F F F F F a n n C' R n M1 R S. n n R n n C. n n ` n S' M1 n n M1 n M1 M1 n R M1 n n n R n n n M1 n n L M1 n ` M1 S' < < < < < < < < < < < < < < < < < < < < < < < < < < < < a < < < G r. n n n R r. a n R n n A ' n- f.' fi' r !• ' !i' ll' 11' A� fi' I1• A• fl• A� 11• A� A� n� M1. M1' A. li• .. :5:5. ft• ft E R• A• f, . q q V V V V J J J V J V V J V V V V V V V V V V V `O V V V •O V q 'O V V V V J V .3 o n_ i M1 G O O �? y ° d ° ° < < lo o C. n (i L L L _ rt L L � M1 I1 fL n n n f\ 0 : 4 L - f<L f<4 4 L fi fl fi L �• r r H N 'N 41 � N N 0 � N N R Q N N O 00 00 N ^ 3 a Pop m — my cn N 01 C S ry• C S � O `� � C� 7• J o Ce1 `7 p- �- H o y O CD 8 '-3 S� � n a 0 C O CD °= o ; �' E 3 W C) CD O n „ ^ CD < 9 w C N CD CD � . ~ T a = o B K CD O O .� � V . QQ CD =I p 7 O CD VI CD CD CD a O y vS CD - CD in cr wm Ma 000 . no rp (D 0 (70 . t CD y O CD �G. �' C7 CD r . v v v ^y .. r D o 'c3 W o p' CD r _ H D `CSj C o- � N N C w CD m C7 w 0 n H CD y 3 t� CD ro o,D CD �, (D a d O p CD O �D CD ► y r . CD cr CD CL CD 0 CD CD et CD 3D SI) CD r.L CD r6 CD O G O �. r. O O L7 - ° Cv O \O =- toD 60� a+ v, » vi %A CD root, CD CL r. e0moo, CD p to df 64 V1 b9 C) CD CD 0 • ... . _ w If 000i 00 p QQ 0 A °0 7 C CD CD CD . �/ o �, w Coll (�C�[� 01 o w � ] o o v v B. 0 cD o CD CD a a g a a = a — Co. C O O 7 G ^ 93. p L LUO n N C m � b9 6ol) � N LA W 00 N \ �10 (D W J O � — N c.n bol) 69 W In Vi In O W bl) �. 69 io � � N r C% W N N N Z^ A N 00 n O N W y1 � W 69 W N 601) W � Op O ,W C � W C � 69 6q � C O0 O O0 00 6 9 69 � LA _ w 00 r � J � O 69 601) 00 W W _ 00 00 J�b LA 00 O 00 _lam n —1r r_ = WAq cD a r r n o ° > LN N ' O G r- (A F G 'C1 ts7 C Z W y C !� CJ n > —1> z r > � > 3 -� � � Z • n m w n l< z v v .• � n rn I O 1 w I I I (D I c]+ N Z I I I I I (D 7C G �] I I I I I a z N 00 Cr' 1 I 1 I I I 7 w O A C � A A oc — "° cn ro N z `/ r• r- w o o r La n — N C O A Fi. Soo O ct g a a (t N Fj (D P- 0 Q 7 O a C 5 I I r o ft3 I I I F-' O N �- r.w I I I N :3 O A O 0 N C� I 1 I O I G I I 1 I I O N I--� W N N tD � 1MN1 C c ` mw oo ON z Q C C - o A A C r^ O wp N N OO N CN O w J A w O 00 pp N J N w C Ji LA N w w W W A -- W 00 L J Q 00 Immillilmillm * T r z r '•� -I � O Z ,� x N C ./ T1 d to a n � i a o _ a n 00 o w p 00 -- co ! W .� V Z �, n A N A N — N MOO N 10 A — v — W A O n. O W -r N N T J x Z r ^� m � — N U is 1 n — N R — /. r 2i y Oo _ y n'o• � � o0 0 0 �' oo � � � m � n w ti0 O O �O 00 00 ^ u G1 W N W N A � y r, O� �y x o o x o J N CT 00 N v N A �O O ;a O G1 Vi N to i- 00 N N Co N to �O N J • -1 - z O rn > ? > 3 WTI M r_ C C r-.1 r a Ci O l� --1 u C7 r z >t A a g cn D C c� 3 co Q T ^ d N 3 N R s ? v A 10 N O O C C O O C O C C C p O O O O C O C O C O O O CL C C CD N O U C` C C� N OC C o C n o 0 0 c o 0 0 C c o 0 0 C 1 b o c b o o 0 o CD m W d - G1 M c rn ob � Z N O IP O O C O O N O O O O z CIA J J O O O C O O O J O C C O 'n ` ;c ryry U w O O O O C O O w C O O O /1�/ N N ? 0 J oo c N CON— — — (*7 a oo � ..i N v N Qd V� lY r C T ^_ y C� 0014 . O O . C V] O O O O O O O O O O O O C CL M N I � u n o C C7 a C1 0 a C -� L 7 > T1 > a+ o z > a _ n (ND j O{ O O U O O ^ O O O O O a O O p p p p p O p p p p p O bZ v � y 3 c � ' > fn > N N C J rA � O Z C O O O O O O O C O O O O O O O p p p O O O O C O O O C � v 7 7 � W A � o o 0 0 0 0 o C c o c 0 0 0 0 C 0 0 0 b o C o 0 0 CD p ^ o 0 0 o c o 0 0 0 0 � v Q W > A — � > ON N C� Town Board Meeting January 26 , 1998 Agenda Item No. 3 (f) 1997 Human Resources Annual Report The past year has included a great deal of learning , teaching and reorganizing . The priority list for 1997 that I developed included items such as finishing the Personnel Manual , achieve accurate payroll with DataRite , develop a time card that would coincide more with inputting the time in the payroll system , research other Deferred Compensation Companies and have the office become more proactive instead of reactive . The following is a summary of the accomplishments achieved in 1997 . 1 .) The Town of Ithaca Personnel Manual was edited , and approved of by the Personnel Committee , the Town employees and the Town Board by August. In September every employee and Board member received their own bound copy of the manual . Each department also received a regular size Master copy for easier reading . 2 .) During the review of the Personnel Manual the office developed several new forms . The forms developed include a new time card (one that works better for inputting the time in the payroll program) , a time off request form , a discipline form , a grievance form , a conference/ travel authorization form , and an accident reporting form . The main reason to have these forms is to promote consistency and organization within the realms of the organization . 3 .) Even though I, desperately tried to achieve an accurate payroll with the DataRite Payroll Company it was not an obtainable goal . It took us 2 quarters to get the modem up and running so that I did not have to drive to Camden , NY just to run the payroll every other week . Even after 6 months DataRite could not fix their payroll program so that everything was calculating correctly. They were also not able to develop the reports originally requested . The reports that we did receive were not always correct which created even more problems . Therefore , beginning the 3rd quarter of 1997 we completely switched over to the Williamson Law Book' s in house payroll program . This program has worked much better and a lot more accurately . It has also allowed me to run payroll in fewer days and have more control over the payroll itself. After inputting the first 2 quarters from DataRite Into the Williamson program we discovered even more problems with the DataRite program than we had already discovered . It was definitely in the best interest of the Town to quit using the DataRite Payroll Service . We have also contracted with Tompkins County Trust Company for a program called the Banking Access System which allows us to transfer funds from accounts , electronically deposit our Federal Withholding Tax and do direct deposit. 1 Accounting and I have been working closely together throughout the year to bring the Trust and Agency Checking account in order. As of the November bank statement our computer reports are accurate with the bank statement. 4 .) The office staff sent out requests for proposals for a 457 Deferred Compensation Plan , In July a resolution authorized the Town to switch from The Copeland Company to PEBSCO Deferred Compensation Company. However, the actual switching over will not be completed until the end of the 1 st quarter of 1998 due to change made in the "State Plan" by the New York State Deferred Compensation Board . 5 .) The office staff has spent a great deal of time in 1997 organizing the office, the office files and filing system . They have succeeded in organizing the old records and getting those files marked for disposition . They have organized the confidential personnel files to include an employee history form which summarizes the information used most often for quick referencing . However, I have not achieved in helping the office become proactive instead of reactive . I have learned that the office is always going to be half proactive and half reactive . That is just part of the fun . 6 .) One of the best accomplishments for the Human Resources Office has been learning to deal with the Tompkins County Civil Service Office . I believe we have increased our ability to work more cohesively with that office . Through cooperation by both offices we have gotten the petition to the Civil Service Commission sent that we requested to be sent in January 1997 . 7 .) Safety is the newest agenda item for the office . The office has been working closely with the Highway Superintendent in coordinating a greater safety awareness with the staff. We held at Town Hall a mandatory safety training program presented by Lovell Safety Management. In conclusion the Human Resources Office has had a successful year in completing their goals for 1997 and have many more goals to achieve in 1998 . One of the all time goals is to keep the workforce at the level needed for the Town to operate smoothly. In 1997 we did have some employee turn over. The following employees left our employment: JoAnn Cornish , Planner; Brian Cutler, Asst. Zoning Officer/Building Inspector ; Starr Hays , Senior Typist; and Geraldine Tierney , Planner. Also we welcomed the following new employees : Christine Balestra , Planner; Toby Brown , Laborer; Keith Christoffersen , Asst. Zoning Officer/ Building Inspector; Karen McGuire , Senior Typist; Montague, Mouillesseaux , Laborer; and Ken Seamon Jr . , Laborer . penftftpoA Jvinu*87.rep r D > � e 0D07 < n 0 D 0 C �1 17 � p Cm m � 0 m D z m � z Z � � D � m � �7CG c �< m ^ � c v -�i O y 03 n m D z CRt vz c � m r M Z m n D c M m r G) Z CO m 0 0 M Z 0 z m Z D C w (® K z C m 0 0 Z b 0 m 0 z f _ w a D y3 m � n rn m ;o (� 0 41< R w Z m n (� m 0 Q) C rn w w y Cl) rC co rn Z Z D Vi v m V 69 69 69 69 69 69 69 69 J J J �► J J m cn Cn ► (n A O O W (D -+ N ZI m 00 WOO O N A N D 0 < N O W A O O (O A (n0 0) -► O CA O (D V N O (D V V W (D O cn 06 m c0 O r m O w co (DO V O e �R A (Ow Cb �4 (0 -iZ 69 to to 69 69 cfl 4A m C no nci mm I m� (n 0 V V M • V V V -1 �O O (n N O �4 (0 NW m (0 AO -bb OD 0 N CA O -� N 0o O � ('� NACA p10 O03 co � 7 m Z O (n O V 0) CD cn W (D W V IQ -A A Z 0 (D 0) O CA �4 A e � (n cn 0 ae W V -+ v r11 0 Ea 69 69 69 *A 69 Z N m = m =a Z N 0 II V W A O A co O A A (D CA oo w D m m D N I W O O (D O V (D (D -+ N v A I 0 Ul D CA CA N V Pk �4 A (D -<(O (D V A N co (n co W n O O co A Oo W C Co N O O A A (n A (D cn (D C a a° n A co I Z Z7 C 69 69 .69 69 69 69 69 69 r D � D w A V N (D O N N cn (0 O �4 II N (n N w (D N co CA A (D O L U1 (A (D (3) A N �4 - ► CO N W co W N 0) m 110 -� CA CA Oo (n -' 0 -� N w cD oo O V '� 0 U1 0) U1 co w (D W CA (D V W (0 (0 co 0 CA N W O O Ul W W ( ) ez SON 69 69 69 69 69 69 69 69 cn co OO OO Ow Cn co W � coo CD m (n n c0 A (n O (0 O O T O O W A W N CD O W Na0O N :bL ONN O w N (0 O n O CD A w CA 0:) Ul e e N (D a ?R N co cn 69 69 69 ( 9 69 69 69 el ^^ p Cn O O A A A O 0) co Cn O N [(A)A a) -+ CA co W M jO (D CD W w (OD (OD (Wn O (Vi, ° w co r IIO N A A -� � al? � 6 Ul � e (A A O aea2 OYOo ODOo < (� ((n � n O ZX � C � Z > � Cm m 1 D Z m ; z T m C r D Z D X Rm� r m O rnD D Cm m r O ptn z �m Om X z0 p m m m m 0 i z C = CO m n. > ��+ D vmv � c Z v 2 � cu Q D (A D A A � W C 4 z n 2 co m m p w w 2 �4 m C m > z M �4 z n �4 � m o 4b9 EA EA EA EA EA EA X m mM rn W w N z cn m W 0 o co W O W W T J co co N N oco WNW � «� � o oe U) w co rn cn co Ocoo orn MOO z MITI A A w co c0 a' aR w0 � � ww0 z EA 6A EA EA 6A 6A EA 6A c x M m fn J J ...► J Yet �4 rn :i x � � jrnv co ANV \—�� m ®' v w � w ° `O Nwrn ° �O warn p m z A A O A O - ► O cJ1O N W �l �4A N z z OW A Ln 8; of W w aR aR co A w m O X TI EA 69 69 69 EA 64 6A ou v_ r vm =i m Z x N J e J ...► , J 3 m D N N N W CO NJ bb Nom! W co NJ � z m A ( Jl s W N G7 m m co co O � o o A00 00 O WJO C; A � rn w a� � zO CA) C 69 69 69 69 61 69 69 69 j (n cD v ° X � M M N N o 0 0 o O m O O co - 00 O O co co cp co e N O aR aR , , , a? a° N N , 6A EA 6A 4A 6A 69 EA EA Z Vf C7 w 00 00 m< 90 v �p 0 0�p 0 0 O` T , , , aR 8R EA EA 69 EA EA EA 6A EA co O O TOWN OF ITHACA INVESTMENT REPORT BY FUND FOR THE MONTH ENDING JANUARY 26, 1998 ACQUISITION TERM ANNUAL MATURITY INVESTED ESTIMATED ( DAYS) RATE DATE PRINCIPAL EARNINGS GENERALFUND 12/11 /97 60 5.50% 219198 256,000 2,347 TOTAL $ 256,000 $ 2,347 GENERAL PART-TOWN WIDE 12/11 /97 60 5.50% 219198 1000000 917 12/11197 141 5.580/6 5/1198 50,200 11091 TOTAL $ 150,200 S 2,008 HIGHWAY FUND 12111 /97 141 5.58% 5/1198 709000 19530 12122/97 49 5.55% 219198 $ 103,000 S 771 TOTAL $ 1739000 S 29301 WATER FUND 12/22!97 49 5.55% 219198 1259000 936 TOTAL $ 125,000 S 936 SEWER FUND 12/22/97 49 5.55% 212/98 410,000 39069 TOTAL $ 410,000 39070 CAPITAL PROJECT FUND 9/24/97 138 5.45% 219198 109,000 29277 12110197 92 5.50% 3113/98 550,000 7,801 12/23197 97 5.57% 3130198 460,000 6,904 1 /21198 82 5.20% 4/13/98 4259000 59034 1121 /98 110 5.25% 5111198 2949300 49716 TOTAL $ 11838,300 S 26,732 TOTAL INVESTED PRINCIPAL $ 229521500 TOTAL ESTIMATED INTEREST EARNINGS $ 371393 t 1 TOWN OF ITHACA REVIEW OF FUND BALANCE FOR YEAR BEGINNING 1998 FUND FUND APPROPRIATED AVAILABLE % BALANCE 1998 BALANCE OF 1998 1/1 /98 BUDGET 111 /98 BUDGET GENERAL $ 715,378 $ 140,334 $ 575,044 37.9% GENERAL PART-TOWN $ 355,006 S 198,011 $ 156,995 20.5% HIGHWAY $ 4409574 $ 114,724 ; 325,850 - 25.3% WATER $ 759, 162 $ 160,009 $ 599, 153 34.6% SEWER $ 996,324 $ 2349431 $ 761 ,893 47.5% CAPITAL PROJECTS $ 1 ,871 , 191 $ - $ 10871 , 191 10000% RISK RETENTION $ 32,934 $ - $ 32,934 10000% FIRE PROTECTION $ 741 $ 741 $ - 000% LIGHTING DISTRICT $ 2,888 $ 2,359 S 529 4oO% DEBT SERVICE $ 51209 $ 529 $ 4,680 005% tyOF171 Agenda # 4a F� _ TOWN OF ITHACA ` 2104$ 126 EAST SENECA STREET , ITHACA , N . Y . 14850 OWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273--8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 TOWN CLERK/RECEIVER OF TAXES 1998 PRIORITY WORK PLAN Town Clerk/Records Management : 1 , The Town Clerk' s office functions will be reviewed and evaluated to determine staffing needs since the resignation of the Deputy Town Clerk . The evaluation will also identify how work can be coordinated between the operations of the Town Clerk , accounting , and personnel . The water and sewer billing collection system will be revised to establish a more efficient method of recording transactions between the front counter collection point and the accounting office . This revised system will enhance the "checks and balances" between staff , and create an additional "audit trail " between the Town of Ithaca and Bolton Point . The process will provide information as to how the system might be changed to enhance shared responsibilities to eliminate the potential of work duplication . Cross training of staff will be a focal point . 2 . Records Management/Computer Technician Position : This individual will assist the Records Management Officer and other Department Heads to develop a records management program for electronic records . a . Development of job description . b . Creation of position under Civil Service requirements . c . Interviews . d . Hiring . e . Training . 3 . Administrate and complete tasks as outlined in the grant application to the Conservation/Preservation Program , Division of Library Development of the New York State Library: It will be necessary to complete this work under the Records Management Program whether or not grant funding is received . a . Review of all records for disposition . Upon identification those records ready for disposition will be presented to the Town Board for approval of disposition . b . After disposition , all records will be inventoried for each department . f Town Clerk/Receiver of Taxes 1998 Priority Work Plan Page 2 . c. After the inventory, all inactive records will be packed and stored for the move to the new Town Hall . d . Archival records will be inventoried and delivered to the Conservator for preservation and restoration , (43 volumes) . e . Town Clerk and Town Engineer will work with the HOLT Architects to design and write specifications for the Records Management Center, including shelving/equipment , environmental controls) . f. Bids will be prepared for the purchase of shelving and files storage equipment . g . Minutes tracking and records management software will be loaded on the network of the Town Clerk' s office computers . Staff will be trained and begin indexing the minutes of the Town Board , Planning Board , Zoning Board of Appeals , and Conservation Board . h . Negotiations and discussions will be conducted with other municipal entities for the possible renting of space in the new Records Management Center. i . Research of microfilming technology as a possible grant application category for 1999 . j. Development and implementation of a Records Disaster Plan . k . Revision of Records Management Procedures and Policy Manual to incorporate new items developed during grant administration . TAX COLLECTION : 1 . Completion of 1998 Tax Collection process . 2 . Preparation and mailing of 1999 Tax Bills . 3 . Research of the new STAR tax relief program to be implemented during the 1999 tax collection process to determine its effect on the Town of Ithaca budget and our constituents . TOWN CLERK/TOWN BOARD : 1 . Revisions to Dog Control Ordinance . 2 . Revisions to Taxi Cab Ordinance . 3 . Amendments to local law establishing fees charged by Town Clerk, (copies of Zoning Ordinance , etc . ) . 1998 Highway / Parks Work Plan 1 . Drainage and Storm Water Management Plan 2 . Implement Ten Year Pavement Plan 3 . Evaluate Expansion of Highway/ Parks Facility 4 , Sign Program 5 , Right-of-Way Maintenance Program 6 . Infrastructure and Data Base Development 7. Continue Providing Yard Waste Collection 8 , Public Safety Improvements of Infrastructure 9 . PESH (Safety) Compliance 10 . Water and Sewer Maintenance 11 , Major Projects : Strawberry Hill Road / Wildflower Drive Caldwell Road 12 . Equipment Servicing and Preventative Maintenance s f IV. Crack seal . V . Cut brush and trees, where necessary . VI . Repair shoulders . 3 . Implement Upgrades and Expansion of Highway/ Parks Facility (RFP in progress) . a . List Program and Space Needs 1 . Staffing requirements 2. Equipment storage 3 . Salt storage 4 . Mechanical shop expansion b . Grounds Maintenance and Improvements 1 . Drainage 2, Landscaping 3 . Roof repairs 4 . Security c . Buildings 1 . Air quality 2. Reseal block walls 3 . Complete improvements at Annex 4 . Renovations to building 4 . Sign Program. a . Roads and Trails 1 . Includes inventory replacement and additional signage, where necessary . b . Sign Inventory 1 . Continue imputing data on computers . 2. Training to maximize use of programs . 3 . Training on Computer Programs on Sign Maintenance 5 , Right-of-Way Maintenance Program a . Mow roadsides 1 . Map and continue to develop uniform procedures . b . Water and Sewer easements 1 . Map and continue to develop uniform procedures . f. Signage 1 . Warnings g. Center Line Road Striping h. Traffic Counts and Park and Trail Usage Counts 9 . PESH (Safety) Compliance a. Employee Training 1 , Right-to-Know 2 , OSHA 3 . UFPO (Underground Utilities) 4 , Equipment Operation 5 , Traffic Control and Flagging 6 , Driver Training b . Facility Compliance 10 . Water and Sewer Maintenance a . Water 11 Emergency Repairs 2. Regular Maintenance b . Sewer 1 . Emergency Repairs 2 , Regular Maintenance 11 , Major Projects . a . Strawberry Hill Road/ Wildflower Drive reconstruction b . Caldwell Road reconstruction 12. Equipment Servicing and Preventative Maintenance a . Repairs b . Preventative Maintenance c . Inspections ENGINEERING DEPARTMENT WORK PRIORITIES Benefit assessment database established on Arcview Watershed analysis for the Town NE Drainage implementation Plan Caldwell Road Design New Town Hall Implementation Schematic Design for current program Records Management Components -- SARA Grants wih Town Clerk Network Development and implementation Water CIP up date Future Needs Projection Operation and maintenance costs and projections Capital Improvements replacements extensions and new facilities Tanks Pump Stations Watermains Sewer CIP up date Future Needs Projection Operation and maintenance costs and projections Capital Improvements replacements extensions and new facilities Pump Stations Sewer mains • i BENEFIT ASSESSMENT DATABASE ON ARCVIEW FORMAT OBJECTIVES 1 . Update current data base to include current benefit assessments 2. Use Arc view to audit current assessments 3 . Link change database to parcel map and current assessment roll 4 . Generate current benefit assessment totals by zone and parcel map 5 . Generate impact reports for proposed changes to formula 6 . Compute changes to individual assessments using ArcView or DAK? TOWN OF ITHACA PLANNING DEPARTMENT MEMORANDUM TO : TOWN OF ITHACA TOWN BOARD FROM : JONATHAN KANTER , DIRECTOR OF PLANNING RE : PROPOSED 1998 PRIORITY WORK PLAN JANUARY 26TH TOWN BOARD MEETING DATE : JANUARY 21 , 1998 Attached for reference at the January 26th Special Town Board meeting is the Planning Department' s Proposed 1998 Priority Work Plan . The following appear to be the top priorities for the Planning Department in 1998 . We would certainly appreciate feedback on these and the other identified priorities at the January 26th meeting . 1) Completion and Enactment of Zoning Ordinance and Subdivision Regulation Revisions, Including the Incorporation of Comprehensive Plan Recommendations This involves completion of the work initiated by the Codes and Ordinances Committee on comprehensive zoning revisions , including zoning text amendments , zoning map changes (e . g. , additional Conservation zones , extension of the Agricultural zone , etc .) , and initiation of review and revision of the Subdivision Regulations where appropriate . Completion is expected during 1998 . 2) Implementation of the Adopted Park , Recreation and Open Space Plan Now that the Plan has been adopted by the Town Board, several next steps will be essential to begin implementation of the Plan recommendations , including revision, formatting , printing and distribution of the final Plan ; setting up the proposed Purchase of Development Rights (PDR) program , including prioritizing properties , drafting and enactment of a local law authorizing the PDR program, and applying for federal and state grants ; and establishing the framework for a five year capital plan for park and trail improvements ( in conjunction with establishing an overall five year capital plan for other long term improvement projects , such as highways , sewer, water, and buildings - this will be a combined effort with Planning, Highway/Parks and Engineering) . i DRAFT TOWN OF ITHACA PLANNING DEPARTMENT PROPOSED 1998 PRIORITY WORK PLAN (1 / 21 / 97) Project /Pro rg am Dept. Committee Rank (A ,B ,C ) Year GENERAL PLANNING Continue Development of G .I . S. PIE - - A Continue Devel . of Envir . Atlas PIE CB B 98-99 Local Waterfront Revitalization Plan Ping . CB, TB C 98-99 (Participate in Joint LWRP w / City and County) Historic Res . Survey Ping . Cornell Hist. C 98-99 Pres . Class 4CAD Econ . Devel . Plan Ping. TB C 98 Assist with Preparation of P, E, Hwy ., PW, TB B 98-99 Five Year Capital Plan Acct. TRANSPORTATION PLANNING N. E . Subarea Transp . Study P, E, Hwy . MPO, PW, TB A 98-99 (Participate in MPO Work Group) Transportation Plan P, E, Hwy. PW , PB, TB A Update / Adopt Official Map 98-99 Prepare Bicycle / Pedestrian Plan 98-99 Town of Ithaca / Cornell Univ. P, E, Hwy, Town / Cornell B 98-99 Transportation Comm . TransComm ., TB REGULATORY (ZONINGr REGS ., ETC. ) omplete & Enact Zoning Ordinance Pl . , Zon ., COC, TB A 98 and Related Map Revisions Town Attny . fublic /Technical Assistance Ping . - - B MPO Planning Committee P, Hwy . MPO, TB B - - Staff Training / Education Ping. - - B " (Conferences, Workshops) Library Coding & Organization Ping . - - C - Records Mgmt. / Filing P, E, Z - - C ' 3 OF 1p _ _ 9 TOWN OF ITHACA 21 4- 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273 . 1704 MEMORANDUM TO : Cathy Valentino, Town Supervisor, and the Town Board DATE : January 22, 1998 FROM : Andrew S . Frost, Director of Building and Zoning SUBJECT: Building/Zoning Department Priorities for 1998 The following is a copy of the 1996 plan, which remains unchanged for type 1 priorities # I through 93 . Type I priority #4 and 95 have been accomplished and are now routine procedure. Type 2 priority 97 has been accomplished. Type 2 priorities 98, 99 and # 10 have been addressed but have not been completed. Type ?. priority 46 will become a type 1 priority for 1998 . The priorities consider first and foremost, the Town ' s liabilities incurred by the office' s lack of action or neglect to take reasonable precautions with respect to life safety issues resulting in injury or death or incidents where there is the loss of property. In this regard, tToypel cumentation and record keeping is also imperative. 1 ) Continue to conduct fire safety inspections and issue operating permits according to the monthly fire safety schedules set up for the department and the operating permit expiration dates . Maintain proper documentation and citation records in this regard. As was noted in 1997, Axiohm business complex and Therm have had completed fire safety inspections. Type 1 2) Review building permits in a comprehensive manner, conducting site inspections and reinspections. Regulate use of facilities without Certificates of Occupancy and expired Building Permits. Maintain proper documentation and citation records. Ensure Planning Board and Zoning Board conditions are met in the process. Type 1 3 ) Respond to all requests and complaints in a timely fashion , bringing the complaints to a legal conclusion , maintaining proper documentation and citations in the process . Type 1 4) Institute use of new computer software for record keeping, tracking, and Building Code review. The software will not only provide efficient use of time but also help to ensure accurate building code review. Type 1 5 ) Establish consistent policy and enforcement actions with regard to second dwelling units in one and two-family homes ( legal and illegal spaces) . Type 2 6) Initiate enforcement of lock box regulations for nonresidential occupancies containing fire alarm systems. Type 2 7) Continue work on proper address identifications with respect to 911 and the local law for street addresses and numbering. Type 2 8 ) Notify owners of multiple residences and public assemblies of the July 1998 sprinkler system retrofit requirement . Type 2 9) Initiate enforcement of new sign law regulations . Type 2 10) The building/zoning department sees the need for the development of enabling legislation for the management of storm water and site drainage, by way of a town wide ordinance. It is anticipated that this department will participate in the creation of such an ordinance. i Town Board Meeting January 26 , 1998 Agenda Item No. 4 ( f) 1998 Priority Work Plan for Human Resources Office The following is a priority listing for the Human Resources Office for 1998. 1 ) Records Management: In preperation for the move to the new Town Hall the office will be sending all files marked for dispostion as soon as their specified time has lapsed . This will allow the moving of only those records that are not ready to be disposed of yet. Most of the records from our office have to be kept for 6 years , 55 years or permanetly. 2 .) Deferred Compensation : To achieve getting PEBSCO on board and running smoothly. Also to hold informational meetings for the staff to get more interested in saving for retirement. We presently only have 9 people utilizing our Deferred Compensation Plan between the Town and Bolton Point. 3 .) Wellness Program : To develop and implement a wellness program for the employees . 4 .) Safety Committee: To help develop a safety committee to aid in the implementation of more training , increase the awareness of safety and increase the importance of ergonomics . 5 .) Employee Training : To hold more inhouse training programs for the staff and department heads . This training should include such topics as computer training , sexual harrassment, how to deal with difficult people , and other important topics . 6 .) Benefits Comparison : To work with the Personnel Committee to develop a comparison between the benefits the Town offers to the benefits offered by other local employers such as the County , City of Ithaca , Cornell University, ect. . 7 .) Town Insurance : To work with our present insurance carrier, Sprague , to decrease our insurance cost and to improve how we have items specified for coverage . 8 .) Health and Dental Insurance : Work closely with Heidi Adsit from Blue Cross Blue Shield to try to come up with a way to keep our coverage with them for 1999 . Research Dental Insurance companies other than Blue Cross Blue Shield for improved coverage . parulNnpM alannuaB7.rap • j i TOWN OF ITHACA AFFIDAVIT OF POSTING AND PUBLICATION I , Joan Lent Noteboom , being duly sworn , say that I am the Town Clerk of the Town of Ithaca , Tompkins , New York ; that the following notice has been duly posted on the sign board of the Town Clerk of the Town of Ithaca and the notice has been duly published in the official newspaper , ( Ithaca Journal) : LEGAL NOTICE : PUBLIC HEARING DATE = "A LOCAL LAW PROVIDING FOR A MORATORIUM FOR THE ESTABLISHMENT OF ADULT ENTERTAINMENT BUSINESSES FOR A PERIOD OF NINETY (90) DAYS " . Location of Sign Board Used for Posting : Town Clerk' s Office 126 East Seneca Street Ithaca , NY 14850 LEGAL ADVERTISEMENT Date of Posting : Thursday, January 29 , 1998 Date of Publication : Saturday, January 31 , 1997 rte•._. ;own Clerk , Town of Ithaca STATE OF NEW YORK ) COUNTY OF TOMPKINS ) SS : TOWN OF ITHACA ) Sworn to and subscribed before me this r-�2 �J day of �t j �- Not ry Public Mary J. Saxton Notary Public, State of New York Registration #01SA5044003 Qualified in Tioga Cou I My Commission Expires 3 PUBLIC HEARING { NOTICE TOWN OF ITHACA zi PLEASE , TAKE NOTICE, that the Town Board of the Town of Ithaca will hold a public .a hearing at the regular meet- ing of the Town Board on February 9, 1998, at 6:30 p m . at the Town Hall, 126 East Seneca Street, Ithaca, t New York in order that they may consider adoption of, "A i LOCAL LAW PROVIDING ' FOR A MORATORIUM FOR i THE ESTABLISHMENT OF ADULT ENTERTAINMENT BUSINESSES FOR A PERIOD OF NINETY (901 DAYS", and PLEASE TAKE FURTHER NO-,' TICE, all citizens at the : aforementioned time and place shall be afforded the opportunity to voice their ap- proval or opposition to the . said local law, and PLEASE TAKE FURTHER NOL TICE , individuals with visual '! ifnpairments, hearing impair- ments or other special needs, will be provided with assis- tance as necessary, upon re- , quest. Persons desiring assis . tance' must make a request ; not less than 48 hours prior fo the time of the public pear- i ing . Joan Lent Noteboom Town Clerk January 31 , 1998