HomeMy WebLinkAbout2020-02-11-TB-FINAL-minutesTOWN BOARD MEETING
Town of Ulysses
February 11, 2020
Audio of the minutes are available on the website at ulysses.ny.us.
The meeting was held at the Ulysses Town Hall at 10 Elm Street, Trumansburg.
Notice of Town Board meetings are posted on the Town’s website and Clerk’s board.
ATTENDANCE:
TOWN OFFICIALS PRESENT:
Deputy Supervisor- Nancy Zahler
Board members- Richard Goldman, Michael Boggs, Katelin Olson
Town Clerk- Carissa Parlato
Second Deputy Supervisor- Michelle Wright
Highway Superintendent- Scott Stewart
Attorney for the Town- Khandikile Mvunga Sokoni
ABSENT:
Supervisor- Liz Thomas
OTHERS PRESENT:
Ben Werner (Barton & Loguidice), Jessica Giles, Rick Geiger, Linda Liddle
CALL TO ORDER:
Ms. Zahler called the meeting to order at 7pm.
PRESENTATION: CEMETERY BRIDGE PROJECT UPDATE
Mr. Werner gave an update on the Cemetery Road bridge project. The town received grant funding through
the Bridge NY program and has contracted with Barton & Loguidice for engineering. Mr. Werner noted that
Barton & Loguidice began the process by collecting site data, and they are now in the design phase. Project
funding comes through NYS DOT. Construction is planned for June 2021.
The board, along with Mr. Geiger and Ms. Giles, commented and asked questions regarding walkability, design
and cost.
APPROVAL OF MEETING AGENDA
RESOLUTION 2020-58: APPROVAL OF MEETING AGENDA
BE IT RESOLVED that the Ulysses Town Board approve the agenda for February 11, 2020 with the
addition of an executive session for the advice of counsel and the appointment of a particular person,
and moving up zoning amendment.
Moved: Mr. Goldman Seconded: Ms. Olson
Ms. Thomas absent
Ms. Zahler aye
Ms. Olson aye
Mr. Boggs aye
Mr. Goldman aye
Vote: 4-0
Date Adopted: 2/11/2020
PRIVILEGE OF THE FLOOR:
Ms. Giles suggested that there be some visual aids for the bridge project on the website.
REPORTS FROM REPRESENTATIVES & COMMITTEE CHAIRS:
none
TOWN REPORTS:
(See Appendix)
NEW BUSINESS:
ZONING AMENDMENT #1- RECONSIDERING FOOTPRINT LIMITATION IN LAKESHORE AND CONSERVATION
ZONES
RESOLUTION 2020-59: ZONING AMENDMENT #1 REVIEW FOOTPRINT LIMITS IN LAKESHORE AND
CONSERVATION ZONES
WHEREAS, the new Zoning Law adopted on December 10, 2019 in Resolution 2019-211 included
provisions that several members of the Town Board wanted to re-visit in 2020 based on feedback from
the Public Hearing held November 12, 2019 and
WHEREAS, there may be alternative strategies for the Town to use to protect steep slopes and Unique
Natural Areas in the Lakeshore and Conservation zone rather than a zone-wide limit of 2000sq. ft
footprint and
WHEREAS, the new Zoning Law adopted on December 10, 2019 in Resolution 2019-211 included
provisions that several members of the Town Board wanted to re-visit in 2020 based on feedback from
the Public Hearing held November 12, 2019 and
WHEREAS, there may be alternative strategies for the Town to use to protect steep slopes and Unique
Natural Areas in the Lakeshore and Conservation zone rather than a zone-wide limit of 2000sq. ft
footprint and
WHEREAS, the Town’s Environmental Planner has suggested possible options to consider:
1. Repeal the maximum building footprint limitation. Have the maximum lot coverage in both
zones revert to the previous 5% up to a maximum sf limit of _____. On a one-acre lot this
equates to a maximum lot coverage of 2,178 sf and on a five-acre plot 5% equates to 10,890 sf.
Areas of both the lakeshore and conservation zoning districts which have been identified as
areas containing steep slopes or unique natural areas (UNAs) currently require site plan
approval from the Planning Board in order to build upon them. Furthermore, property owners
are required to leave a 50’-100’ buffer along streams (dependent upon classification of stream)
in both the LS and CZ zones.
2. Consider performance measures for construction in LS or CZ zones which balance the rights of
property owners with environmental protections, such as the following:
a. Develop residential site plan standards focused on environmental protections such as:
i. Driveways parallel to slopes where possible
ii. Maintain natural topography and minimize excavation
iii. Maintain natural patterns of water flow
b. Require an erosion and sediment control plan for all disturbances exceeding _____sf which
must conform with standards present in Town stormwater local laws
c. Stormwater retention to pre-construction rates (tied to amount of impervious area)
WHEREAS, the Ulysses Town Board wishes to find a solution that balances property rights with our
environmental stewardship, now therefore be it
RESOLVED, that the Ulysses Town Board charge the Ulysses Planning Board with:
• reviewing the current number of undeveloped parcels and acreage in the two zones and
• recommending a proposal to amend the Zoning Law Sections Section 212-47. N and Section
212-54 in ways that address the options identified by the Town Board and/or
• recommending other strategies to achieve the Town Board’s policy goal,
by March 20, 2020 so that a draft amendment can be considered on March 24, 2020.
Moved: Mr. Goldman Seconded: Mr. Boggs
DISCUSSION:
The board discussed. Ms. Sokoni and Mr. Zepko weighed in.
Mr. Goldman moved to delete option #1, (“No action”) from the resolution. This was seconded by Ms.
Olson and passed unanimously.
Mr. Goldman moved to add a maximum square foot limit in option #2. This was seconded by Ms. Olson
and passed unanimously.
Ms. Thomas absent
Ms. Zahler aye
Ms. Olson aye
Mr. Boggs aye
Mr. Goldman aye
Vote: 4-0
Date Adopted: 2/11/2020
OLD BUSINESS:
APPOINTMENT OF PART-TIME RECREATION DIRECTOR
RESOLUTION 2020-60: APPOINTMENT OF PART-TIME RECREATION DIRECTOR
WHEREAS, on September 10, 2019 the Town of Ulysses approved Resolution 2019-161 authorizing the
Town to approve an updated Memorandum of Understanding with the Village of Trumansburg that
transferred the administration of all youth programs, including the summer recreation and sports
camp programs from the Village to the Town effective January 1, 2020 and
WHEREAS, the Memorandum of Understanding also included a commitment for the Town to hire a
part-time Recreation Director and
WHEREAS, the position was created and advertised through the Tompkins County Human Resources
Department and a Town appointed Search Committee interviewed four qualified applicants on January
20, 2020 and
WHEREAS, the members of the Ulysses Town Board interviewed the finalists for the position on
February 4, 2020 now therefore be it
RESOLVED, that the Town of Ulysses appoint William Glennon as Recreation Director at the hourly rate
of $20.00/hour for an average of 20 hours/ week effective 2/17 with pro-rated benefits to which a
Class B employee is entitled according to the Town’s Personnel Policy and further
RESOLVED, that the Town Board establishes the probationary period at 52 weeks from the date of
appointment, in conformance with the Town’s Personnel Policy and further
RESOLVED, that the Bookkeeper shall notify Tompkins County Human Resources of the appointment.
Moved: Ms. Zahler Seconded: Mr. Boggs
Ms. Thomas absent
Ms. Zahler aye
Ms. Olson aye
Mr. Boggs aye
Mr. Goldman aye
Vote: 4-0
Date Adopted: 2/11/2020
RESOLUTION 2020-61: AUTHORIZATION TO CHANGE PHONE AND INTERNET PROVIDERS
WHEREAS, the Town Clerk is responsible for monitoring costs related to telephone and internet
services and
WHEREAS, the Town Clerk has compared prices among the local service providers and recommends
changing providers to save the Town approximately $3500/year, now therefore be it,
RESOLVED, that the Ulysses Town Board authorizes the Town Clerk to purchase services from Ontario
Trumansburg Telephone Company effective March 2020.
Moved: Ms. Olson Seconded: Mr. Boggs
Ms. Thomas absent
Ms. Zahler aye
Ms. Olson aye
Mr. Boggs aye
Mr. Goldman aye
Vote: 4-0
Date Adopted: 2/11/2020
DISCUSS 2020 WORK PLAN PRIORITIES
(no action or discussion on this topic)
NEW BUSINESS:
URBAN FORESTRY GRANT APPLICATION
RESOLUTION 2020-62: AUTHORIZATION TO APPLY FOR A 2020 NEW YORK STATE URBAN FORESTRY
COUNCIL QUICK START GRANT
WHEREAS, the 2009 Town of Ulysses Comprehensive Plan identifies the importance of landscaping and
vegetation contributing to our rural character, and
WHEREAS, the Conservation and Sustainability Advisory Council is charged with conducting research
and recommending policies, procedures, and practices to enable the Town to manage and protect its
natural resources, and promote environmental sustainability, and
WHEREAS, the Quick Start Grant offered by the New York State Urban Forestry Council is intended to
support communities in planting trees and developing community-based forestry program, and the
Quick Start Grant offered by the New York State Urban Forestry Council is intended to support
communities in planting trees and developing community-based forestry program, and
WHEREAS, the Conservation and Sustainability Advisory Council is investigating the feasibility of the
Town developing a community-based forestry program and is willing to oversee implementation of this
grant-funded program, and
WHEREAS, the grant has a maximum award of $1,000 and does not require any matching funds, now
therefore be it
RESOLVED, that the Deputy Supervisor of the Town of Ulysses is hereby authorized and directed to file
an application for an Urban Forestry Council Quick Start Grant in an amount not to exceed $ 1,000 and
further
RESOLVED, upon approval of said request, the Supervisor or Deputy Supervisor is authorized and
directed to enter into and execute a project agreement with the New York State Urban Forestry
Council for such financial assistance to the Town of Ulysses for the Quick Start Tree Grant and further
RESOLVED, that the Town Clerk shall provide a certified copy of this resolution to accompany the grant
application.
Moved: Ms. Olson Seconded: Mr. Goldman
Ms. Thomas absent
Ms. Zahler aye
Ms. Olson aye
Mr. Boggs aye
Mr. Goldman aye
Vote: 4-0
Date Adopted: 2/11/2020
HAZARD MITIGATION PLANNING-LETTER TO PARTICIPATE
RESOLUTION 2020-63: AUTHORIZATION TO PARTICIPATE IN TOMPKINS COUNTY HAZARD
MITIGATION PLAN UPDATE
WHEREAS, as the County intends to update the 2013 county-wide hazard mitigation plan, and
WHEREAS, the Town recognizes Mitigation planning as a necessary aspect of emergency preparedness,
and
WHEREAS, the Town's participation in the County's hazard mitigation plan update is prudent, and, that
subsequent adoption of the FEMA approved plan is required in order to be eligible to apply for and
receive Federal mitigation grant funding, and
WHEREAS, the County requires a signed letter of intent by February 27, 2020, and
WHEREAS, the Town would like a representative of Ulysses to participate in the plan update, which
includes a Town staff person to make time to participate on a steering committee that will review,
guide and direct the update process which includes but is not limited to attending meetings and
providing Ulysses specific data and information, now therefore be it
RESOLVED that the Ulysses Town Board appoints the Town's Environmental Planner and National Flood
Insurance Program Floodplain Administrator John Zepko, as the Primary Point of Contact, and further
RESOLVED that Ulysses Town Board appoints Michelle E. Wright as the Alternate/Secondary Point of
Contact, and further
RESOLVED that the Ulysses Town Board authorizes Deputy Supervisor Nancy Zahler to sign the
attached letter of intent, and further
RESOLVED that the Ulysses Town Clerk produce a certified resolution to be included with the signed
letter of intent.
Moved: Ms. Zahler Seconded: Mr. Goldman
Ms. Thomas absent
Ms. Zahler aye
Ms. Olson aye
Mr. Boggs aye
Mr. Goldman aye
Vote: 4-0
Date Adopted: 2/11/2020
INVENTORY GUIDELINES
RESOLUTION 2020-64: ESTABLISHING A THRESHOLD FOR INVENTORY OF TOWN PROPERTY
WHEREAS the Town established a Capital Asset threshold per resolution 2018-70, and,
WHEREAS the Ulysses Town Board has prioritized the need for maintaining adequate documentation of
Town property by development and utilization of an asset database and has authorized time required
to maintain up-to-date Capital Asset data and grouped asset inventory, and
WHEREAS property of the Town that does not meet the Capital Asset threshold of a $5,000 individual
value and a useful life of a minimum of two years, should still be inventoried as a grouped asset, and,
WHEREAS the NYS OSC "Capital Asset" publication dated May 2016 suggests that the Town Board
establish a dollar threshold (or minimum cost) below which equipment will not be inventoried because
of cost-benefit considerations, now therefore be it
RESOLVED that the Ulysses Town Board establishes a threshold of $100 or more for Town property to
be tracked using an inventory system and subsequently considered a grouped capital asset.
Moved: Ms. Zahler Seconded: Ms. Olson
TABLED.
APPOINTING A TOWN WIDE PROPERTY MANAGER FOR INVENTORY AND ASSET PROTECTION
RESOLUTION 2020-65: APPOINTING A TOWN WIDE PROPERTY MANAGER FOR INVENTORY AND
ASSET PROTECTION
WHEREAS the NYS Office of the State Comptroller suggests that "...The governing board should
designate a staff person as the property control manager..." per their "Capital Assets" publication
dated May 2016, and,
WHEREAS it is not expected that the Property Manager solely conducts inventory but rather
collaboratively coordinates with each department regarding Town property, therefore be it
RESOLVED that the Ulysses Town Board appoints Michelle E. Wright as the Town's Property Manager
and further
RESOLVED that the Property Manager will develop a comprehensive policy that addresses how
municipal assets are adequately protected to include expectations by department regarding inventory
of assets per the OSC publication titled "The Practice of Internal Controls" dated October 2010.
Moved: Ms. Zahler Seconded: Mr. Goldman
Ms. Thomas absent
Ms. Zahler aye
Ms. Olson aye
Mr. Boggs aye
Mr. Goldman aye
Vote: 4-0
Date Adopted: 2/11/2020
ADVOCATING FOR NYS CLEAN WATER INFRASTRUCTURE ACT FUNDING
RESOLUTION 2020-66: ADVOCATING FOR NYS CLEAN WATER INFRASTRUCTURE ACT FUNDING
WHEREAS, up-to-date drinking water and wastewater infrastructure is vital to preserve clean water
resources and foster thriving communities, and
WHEREAS, many communities have aging and inadequate water mains, sewer lines, and treatment
plans that endanger public health and the economy, and
WHEREAS, investing in infrastructure projects creates good-paying jobs and a solid foundation for
businesses, and
WHEREAS, new threats from emerging contaminants and lead service lines have added to the urgency
to invest in our water infrastructure, and
WHEREAS, local governments struggle to make necessary water infrastructure upgrades in the face of
high up-front costs, and
WHEREAS, key members in the New York State Senate and Assembly, along with the Governor
recognized that local governments need financial support and passed the Clean Water Infrastructure
Act of 2017, and
WHEREAS, the Clean Water Infrastructure Act has been successful at awarding over $500 million in
grants to protect clean water across the state, and
WHEREAS, only a fraction of shovel-ready projects have received grants due to a lack of sufficient state
funding to meet New York’s more than $80 billion water infrastructure needs, now therefore be it
RESOLVED, that the Ulysses Town Board authorizes the Deputy Supervisor to send a letter with a
certified copy of this resolution to the Governor, State Senator O’Mara and Assemblywoman Lifton
encouraging them to continue funding water infrastructure projects and requesting that they include
at least $1 billion in new funding for the Clean Water Infrastructure Act in the SFY 2020-2021 New York
State Budget.
Moved: Ms. Olson Seconded: Mr. Goldman
Ms. Thomas absent
Ms. Zahler aye
Ms. Olson aye
Mr. Boggs aye
Mr. Goldman aye
Vote: 4-0
Date Adopted: 2/11/2020
OTHER ITEMS FOR TONIGHT OR FUTURE AGENDAS
Mr. Goldman wants to discuss the Personnel Policy, specifically vacation time for elected officials.
Ms. Zahler noted that Terry Carroll wants to come to do a presentation on stretch code and Community
Science Institute would like to do a presentation as well.
PRIVILEGE OF THE FLOOR:
none
MONTHLY BUSINESS:
APPROVAL OF MINUTES
RESOLUTION 2020-67: APPROVAL OF MINUTES OF 1/28/20
RESOLVED that the Ulysses Town Board approves minutes from the regular meeting on 1/28/2020.
Moved: Ms. Zahler Seconded: Mr. Boggs
Ms. Thomas absent
Ms. Zahler aye
Ms. Olson aye
Mr. Boggs aye
Mr. Goldman aye
Vote: 4-0
Date Adopted: 2/11/2020
APPROVAL OF BUDGET MODIFICATIONS- no action taken
RESOLUTION 2020-68: APPROVAL OF BUDGET MODIFICATIONS
RESOLVED that the Ulysses Town Board approves the following budget modifications:
SW3 BUDGET MODIFICATIONS
SW3-8340.2 WD3 Trans/Dist EQ INCREASE $2552.72
Unplanned use of hydrant (only one kept in stock) due to vehicle accident that destroyed the previous
hydrant. We are seeking reimbursement via insurance for the replacement cost of this hydrant.
SW3-8340.4 WD3 Trans/Dist CE DECREASE $2552.72
See above.
Moved: Ms. Zahler Seconded: Mr. Boggs
Ms. Thomas absent
Ms. Zahler aye
Ms. Olson aye
Mr. Boggs aye
Mr. Goldman aye
Vote: 4-0
Date Adopted: 2/11/2020
APPROVAL OF CLAIMS
RESOLUTION 2020-69: APPROVAL OF CLAIMS
RESOLVED that the Ulysses Town Board has reviewed claims #22-89 in the amount of $794, 546.07,
and claim # 11 in the HA fund for $1046.25.
Moved: Ms. Zahler Seconded: Mr. Goldman
Ms. Thomas absent
Ms. Zahler aye
Ms. Olson aye
Mr. Boggs aye
Mr. Goldman aye
Vote: 4-0
Date Adopted: 2/11/2020
EXECUTIVE SESSION:
Mr. Goldman made a motion to go into Executive Session at 9:26pm for the advice of counsel and the
appointment of a particular person. This was seconded by Ms. Olson and passed unanimously.
Mr. Goldman made a motion to end Executive Session at 9:58pm. This was seconded by Ms. Olson.
ADJOURN:
Ms. Zahler moved to adjourn the meeting at 9:58pm. This was seconded by Mr. Boggs and passed
unanimously.
APPENDIX I:
TOWN REPORTS:
BOOKKEEPER- Submitted by Ms. Cassetti
December 2019
• Much of December was spent focused on the Payroll and working through the November month end
process.
• Michelle and I mapped out a system of tracking comp time as well as all other PTO that corresponds
with both the Town’s Employee Handbook and the current Union Contract.
• Scott and I re-designed the timecard for the Highway employees. The new design enables Scott to
clearly allocated hours to the various jobs the each worker performs on a weekly basis. The new design
allows each of us to track PTO in a more efficient manner.
• In conjunction with the above projects I reached out to our Payroll service to set up a tracking system
for Comp Time. Now all employees who are eligible for comp time can track this on their pay stubs
giving both the employee and the accounting office another tool to track and confirm PTO and comp
time.
January 2020
• January ushered in the new tracking system for Time Cards and tracking all earnings and deductions
through the payroll service. The response by the staff to the annual payroll deduction review was very
positive and as of the first pay period in February all new information has been updated in the Paychex
portal.
• The annual board audit resulted in several action items which are in the process of being completed.
The status is as follows:
o New Checks and check binders are being ordered for the HA, TA & HB accounts.
o A check log is being built for tracking the laser checks.
o The Clerk’s office and I are on track to reconcile and review bank activity. This will happen after
all the adjustments for December are complete.
• The month of December is in soft close mode. The action items left are budget modifications and a few
Journal Entries to correct negative fund balances.
• 1099’s and W2 Forms were issued to our staff and Vendors in January.
• The Annual Board Audit review was a very informative process and as a result new paper filing system
is being implemented to better track the work flow of the department and establish document
protocol to enhance the month end process.
Ongoing Projects and Goals
• Board Financial Dashboard
• Departmental Dashboard
• Budget vs. Actual Quick Glance by Fund
• Streamline Payroll Recon Report
• Streamline Month End Process
• Shop for a new Accounting System
• Explore online time reporting with Paychex
PLANNING/ZONING- Submitted by Mr. Zepko
Planning Board
• No meeting
Board of Zoning Appeals
• No meeting
Planner Activity
• Responded to approximately 20 phone requests for information
• 15 January – Attended Tompkins County Stormwater Coalition meeting
• 16 January – Attended Tompkins County Chamber of Commerce meeting on municipal activities
• 21 January – webinar of SmartGov municipal permitting software by Dude Solutions
• 22 January – met w/ owner of Inn at Taughannock to discuss permitting requirements and future
work
• 29 January – municipal permitting software demonstration by Williamson Law Book
• 30 January - met w/ Town of Danby Planner to discuss lessons learned from Zoning update
Zoning Enforcement
• Reviewed 6 building permits for zoning compliance
Municipal Permitting Software
Town staff has met with three companies, BAS, Dude Solutions, and Williamson Law Book, to receive
software demonstrations. Staff will evaluate the functionality of the software packages and
implementation/maintenance quotes to make a recommendation to the Town Board.
HIGHWAY SUPERINTENDENT- Submitted by Mr. Stewart
SNOW EVENTS
We had 16 snow storms roll through the area. Mostly minor events Overtime Hours were 182.5 hours
from Jan 15th thru Feb 8th Approx use of Salt was 480 Tons
Diesel Fuel 585 Gallons Gas 120 Gallons
EQUIPMENT
T53 Salt Spreader Chain Broke / Truck was down for 3-4 days T21, T5, T53 had minor repairs on snow
plow equipment
HIGHWAY
Installed Culvert Pipe on Mayo Rd on Feb 3rd
Filled Pot Holes on Curry Rd, Bottom of Cemetery Rd near Bridge and Parke Ln Installed Stop Sign, No
Parking sign at intersection of Falls and Cemetery Rd
SHARED SERVICE
Hauled Crusher Run for The Village of Trumansburg
IMPROVEMENTS TO HIGHWAY BARN
Built new hallway at the highway barn. We created a separation between the shop and the
breakroom/office..
Before this separation was built, anyone could enter from the outside right into the shop where we
work. This was a dangerous situation. We have made it so the public when upon entering the barn will
be now seperated from the shop and will have access only to the office/break room Also, the noise and
dust will be cut down
TOWN CLERK: Submitted by Ms. Parlato
LICENSES/PERMITS issued: #
Sporting licenses 4
Disabled parking permits 22
Dog licenses and renewals 55
Marriage licenses 1
Plumbing permits 0
Address assignments 0
Notarizations 15
FOIL requests-received 0
FOIL requests-completed 0
CLERK’s OFFICE TASKS:
• Routine tasks:
o notarizations, ordered supplies, retrieved, sorted, vouchered mail, answered inquiries on
various topics, attended town board meetings and took minutes, kept website current, sent
listserv messages to residents (~2/month) , mailed and posted dog licenses; issued tickets as
needed, scheduling of various meetings
• Other tasks this month:
o get quotes for new internet/phone service, take town car in for servicing, schedule
interviews for Recreation Director, coordinate phone service upstairs for new employees,
coordinate oaths of office for new town appointments, work with Michelle on grants and
bids
TAX COLLECTION:
• Collected $4,425,419.95 in January. Paid off town levy of $1,464,098.52 on 1/23/2020.
• Added 36 new residents to e-newsletter
HEALTH INSURANCE:
• Create 2020 information packet and distributed to staff
SALO HABITAT COMMITTEE:
• (no new activities)
ASSET MANAGEMENT:
• Work with Michelle and Drew in creating custom asset mgmt. program
WATER DISTRICT TASKS:
• Collect and post bills
• Worked on reconciling accounts with Bookkeeper
RECORDS MANAGEMENT TASKS:
• Begin purging of old records that have surpassed their retention period
SAFETY COMMITTEE:
• Work with Michelle on all-staff initial emergency planning meeting
COMMITTEES/ASSOCIATIONS:
o No meeting in January
o Expressed interest in Ulysses participation in Blue4U preventative testing program
CODE REPORT- Submitted by Mr. Myers
Building Permits issued 6
Plan Reviews 3
Certificate of Occupancy issued 0
Certificate of Compliance issued 4
Complaints Received 1
Complaints Resolved 1
Inspections (Footers, Foundations, Plumbing, Insulation, roofing, Pools, Etc.) 54
FINANCIAL REPORT:
$910.50 TOTAL Collected for fees & licenses
$768.32 stays in the town
$142.18 goes to the state
New Site Inspections 4
Building Review Consultations (pre-plan meetings, Future Building/Remodeling) 8
Fire Safety Inspections 4
Code Training Seminars 1
County Assessment, Town, DOS Reports 7
Open property in violation cases 5
Property violations resolved 1
Value of Permits issued: $724,675
Building Permit fees collected for month: $2,252
In January I issued 6 Building Permits. 3 of these were for new houses. The total value for new Permits
issued is $724,675. Total fees collected for these permits is $2,252. 4 Certificates of Compliance and 0
Certificates of Occupancy were issued in January. There are 70 open Building Permits.
I have been continuing work with the team to increase the energy efficiency of Town Hall through a
NYSERDA grant. The plans are out and we have had a walk through with some qualified contractors.
The NYS Department of State has upped their reporting requirements (again). This year’s report took
substantially longer than previous years due to increased information required. I hope they make good
use of the information. Town office staff have been given 3 presentations on software that could go a
long way in reducing the amount of data entry that is now required for these reports and other aspects
of the Planner’s and Code Enforcement’s record keeping responsibilities.
I have been closing out projects that started before I was hired. Only 2 left. I will have another one
closed this month. It was issued in 2014. I am looking forward to getting these off my plate.
I continue to find projects that have been started without the contractor/property owner having applied
for a Building Permit. It seems to average 3 or 4 a month. It has been helpful to have the penalty fee
DEPUTY SUPERVISOR- Submitted by Ms. Zahler
TRANSITION
• On January 29, 2020 Supervisor Elizabeth Thomas submitted her resignation from the position of
Supervisor effective February 21, 2020 from her term which ends December 2021.
• Since Liz had been on vacation since Jan. 20th, I have been filling in as Deputy Supervisor and fulfilling all of
the required roles. The staff and I will miss her optimism, commitment and vision. Liz finished up major
duties and left files and information well-organized to enable a very smooth transition, for which we are all
grateful. A formal recognition and celebration to honor her for her many contributions will be planned for
March. Details to follow.
• Each and all of the staff have been remarkably resilient as we continue to move forward with serving town
residents. Everyone has been helping me get up to speed. We are lucky to have such great staff!
• After February 21st, the Supervisor position will be officially vacant and the Ulysses Town Board has the
responsibility and authority to fill the position through the end of 2020.
• In November 2020 the position of Supervisor will appear on the ballot and whoever is elected in November
will serve just until the end of the term in Dec. 2021. In November 2021, there will be an election for a
new 4-year term starting January 2022.
• Since several members of the Town Board will be out of town on February, 21st the Town Board has
cancelled its February 24th meeting and no formal action will be taken by the Town Board to fill the
Supervisor vacancy before the next regular meeting scheduled for March 10, 2020.
• If the Town Board appoints a sitting Town Board member, that seat becomes vacant. That seat will also be
filled by the Town Board with an individual who resides in the Town of Ulysses and is at least 18 years old.
The Town Board has asked that those wishing to be considered for a future vacancy on the Town Board
submit a letter to the Town Clerk outlining their interests and experience and the Town Board will
interview interested applicants. An outline of statutory and practical duties will be available from the Town
Clerk for those who wish to learn more about the potential Town Board vacancy.
RECREATION DEPARTMENT
• On January 20th, the Town’s Search Committee interviewed applicants for the new, part-time, year round
position of Recreation Director.
• On February 4th, members of the Town Board interviewed two finalists and an appointment is expected at
the Feb. 11th Town Board meeting.
• The new Recreation Director will share space on the 2nd floor of the Town Hall along with the Deputy
Supervisor for Administration (Michelle E. Wright), the Cooperative Extension Youth Program Manager
(Ethan Crampton), and the Town’s part time Fire Inspector (Lucas Albertsman).
• First priority will be to gear up for a successful summer season and then transition to year round
recreational activity planning for all age groups, in close coordination with existing programs.
• Met with representatives of the 4 boards (Tburg Comm Rec, Village, Town and School)
VILLAGE OF TRUMANSBURG
• Fire/EMS:
o The Village has appointed Chris Fox as EMS Administrator and he is eager to meet with our Town
Board. While primarily administrative role, as a qualified EMT, Chris is able to respond to additional
calls in the second ambulance with trained volunteers from the Fire Department when the first
crew is responding to a call.
o The Clerk’s office has updated the EMS hardship policy so that any ambulance users find their bills
to be a hardship may request partial or full waiver of their billed fees.
o On Feb. 10th, the Town of Ulysses hosted a meeting of all of the towns that contract with the
Village of Trumansburg for both Fire and EMS services. The purpose of the mid-year meetings
starting in 2019 are to give all partners and opportunity to get and share updates on planned
developments in the services that may affect local town budgets. The Village presented an
alternate method of sharing costs for the Fire Department.
o The Village plans to buy a new ambulance using its reserves, pending a permissive referendum.
• The 4 way stop signs have all been installed with flags to alert motorists to new traffic pattern. The No
Parking Here to Corner sign was installed parallel to the road, rather than facing on-coming traffic,
making it harder for motorists to see it. I have asked Highway to order a clearer sign and to have it re-
oriented toward traffic. Highway staff and I discussed the possibility of having Highway Department
giving “Courtesy Tickets” to those parking near the Stop sign to alert them to the new rules which
could be enforced by any law enforcement agency patrolling in the Town.
JACKSONVILLE
• The Jacksonville Community Association met on Thursday January 30th to outline plans for the
upcoming year. Spring Clean up was scheduled for Sat. April 25th and they expressed interest in having
the Town apply on their behalf for a second County Parks and Trails grant which is due April 2, 2020.
• The Town’s Highway Department, which laid a water line in December, laid stone down at the top of
the driveway to enable winter park users to pull in, park and easily turn around. In the Spring, the
driveway will be re-graded, stoned and prepared for use and the water line will be hooked up to the
water line on Swamp College Rd. A contractor will then hook the water line to a fountain/restroom.
• Plans for a waste system and location of the newly constructed restroom continue.
WATER
• Water District #1: serving Cayuga Addiction Recovery Services on Rt 227: The existing contractual
agreement is being updated prior to the expansion of the facility.
• Water District #3: will be attending a meeting 2/14 at Town of Ithaca aerator to prepare for our new
aerator
• Water District #5: neighbors have expressed interest in re-starting discussions about a water district along
the Falls Road water line laid by the Village for its second source.
• Discussions with GrassRoots, Inc also have taken place to explore current status of interest in a possible
single user district.
• Working with staff to review water billing practices, water testing and reporting requirements.
ZONING/PLANNING
• Met with John Zepko re: final reporting on NYSERDA grant for zoning to claim final reimbursement due.
• Worked with John Zepko to draft Charge to the Planning Board for discussion on the Feb. 11th agenda
to re-consider the 2000sq ft limit adopted in the new zoning approved in December 2019.
• Additional amendments will be discussed as part of the Town Board’s work planning session.
• The County Planning Department has small grants to help municipalities interested in improving their
housing and communities. Discussed with John Zepko the possibility of applying for a grant to help with
community planning for Jacksonville.
CODE Enforcement
• Code Enforcement Officer Tom Myers has submitted his annual state report and has done research on
a problem property for Khandi to review.
ENERGY/CLIMATE
• The EV charging stations at the Town Hall are both working again. I will work with staff to determine
how their use affects the Town’s electric use and will ask staff to gather info on billing if the board
wishes to pursue that option.
• Terry Carroll from Cornell Cooperative Extension called to request an opportunity to make a
presentation to the Town Board on the NYS Stretch Code, designed to make building standards more
energy efficient. Spoke briefly with Tom Myers about it. We can schedule in March.
COMMUNITY CONNECTIONS
• Spoke with a Farmers Market representative seeking Town support and with CSI checking on current
Town support. Both expressed interest in making presentations to the Town Board.
SECOND DEPUTY SUPERVISOR- Submitted by Ms. Wright
Active Grant Updates
• NYSERDA Heat Pump Grant
o Internal Activities: regular communications with project team, administration of competitive
bidding process (including internal documentation for the next time we oversee this process
internally), hosted pre-bid meeting, subsequent follow up.
o Engineer Update: Taitem provided responses to questions generated at pre-bid meeting,
addendum to bid document issued.
o Timeline update:
We are hoping to have a resolution for the Board to accept a bidder at the first March
meeting.
• Cemetery Road Bridge over Trumansburg Creek (NYSDOT funded with FHWA money, Barton &
Loguidice Engineers)
o Internal Activities: PIM scheduling, reimbursement process initiation, communications with
Village Planning Board chair.
o Engineer Update:
B&L has received initial comments from NYSDOT on the design report.
Next steps: official comments from State, hold the PIM, wait 2 weeks to receive any
comments from the public, and pending any issues through that process the next step is
to finalize and submit the Final Design report.
o Revised Project Timeline:
When What Status
September 2018 Project Awarded Bridge NY Funding Complete
October 2018 Project Added to STIP/TIP Complete
January 2019 State-Local Agreement Executed Complete
January 2019 Design Consultant Contract Executed Complete
January 2020 Design sent to NYSDOT for review Complete
March 2, 2020 Public Meeting Scheduled 3/2
January 2021 ROW Acquisition Completed
January 2021 PS&E Approved by County & State
February 2021 Project Letting
June 2021 Begin Construction
October 2021 Complete Construction
• WD #3 WIIA Grant (EFC funded, MRB Engineers)
o Engineer Update: coming soon.
o Revised Project Timeline: coming soon.
Other Work
Curry Road Structure Replacement
• MRB reported that their in-kind service of grant research resulted in the conclusion that BRIDGE-NY is
still the best source of funding due to the fact that much of the other grant funding out there is
focused on water quality, which is not a spot-on match for the scope of this replacement need.
o MRB forwarded information regarding NYS budget: tentative $100 million in BRIDGE-NY for the
NYS 2020 budget season.
• Contacted Fernando de Aragón at Ithaca-Tompkins County Transportation Council about obtaining any
up to date information about BRIDGE-NY funds. He has reached out to DOT to get more information.
o Update: More will be known once the state budget is finalized, likely April/May. The program is
expected to include funding for culverts. Expect for applications to be scheduled for the last
quarter of the year. NYSDOT is likely to provide guidelines and information sometime this
summer.
Bookkeeper Transition Activities
• 1099 Vendor review.
• Review of cash receipts.
• Consulting and routine meetings regarding specifics pertaining municipal accounting.
• Cover report developed to go along with November 2019 financial report.
Bank Agreement & 12-Month CD Investment of Select Reserves
• Bank agreement in place.
• CD rate check with other banks.
• Continued communications regarding CD investment
• Status: as of 2/10 signature pages ready for pick up at bank
General Liability Insurance Renewal
• Met with NYMIR 1/29/2020
Capital Asset GAAP Compliance & Multi-year Financial Planning
• Data management: readiness for import work
• Beta version available for review for small internal committee
• Next steps are to develop data more
• This is ready to go as an on-going tool
• Procedure development need for asset life cycle: getting assets into database as acquired and entering
data upon surplus or sale.
Budget Work
• Initial investigation into long term capital asset planning.
• Budget modifications.
ToU Recreation Department
• Internal brainstorm planning meeting for new Town department pending reschedule.
Emergency Preparedness Plan
• Development of agenda and table top simulation for internal 2/13/20 meeting.
• Review of the County plan.
Miscellaneous
• On-going assistance and internal communications with Supervisor transition.
• Resolution writing and other administrative work for agenda items.
• 2020 work plan assistance.
• Water district related communications: 1 and 3.
• Audit scheduling: communications with Insero re: timing of audit, scheduled for 6/15/20-6/19/20
• NYS OSC Vendor Contact update process.
• Sitting in on presentations for B fund software analysis process.
• Sat in on Town Board audit on 1/24.
Report on Training, Conferences, Workshops or other Professional Development Attended this Month
1) What: “Farming in the Watershed”
Where: Ovid Fire Hall
When: 1/29/2020
Action Items: Share out to board, community on newsletter
Summary: this event focused on CAFOs (concentrated animal feeding operation) and nutrient
management plans
Points of Note:
• Upcoming event in Seneca Falls March 31st, HABs and invasive muscles community center 6pm
• Presenters: Karl Czymmek and Greg Albrecht
• Nancy Rice from DEC also present
• Karl = nutrient mgmt. issues and CAFO regulations @ CU since 1999
o Smaller CAFOs don’t need to have nutrient management plan, but if you aren’t
required and do it there is some cost sharing…voluntary AEM
o Structure of AEM
Agriculture.ny.gov/soil-and-water/agriculture-environmental-management
AI = share on e-newsletter?
o 1999 NYS made more stringent regulations regarding nutrient management plans…feds
allow for farmers to write their own…NYS requires a certified planner, several other
aspects of NYS that is more stringent than the feds
o Spreading parameters
• Set back requirements…(AI…what is it…find it)
Spreading based on crop need, not what needs to be spread
Having proper manure storage allows for you to spread only on days that it
makes sense
• Winter spreading: limits on winter manure spreading that only applies to CAFOs
o Field condition based
o Concrete frost: soil froze and saturated with water
o CAFOs are prohibited to applying on concrete frost, saturated soil = can’t
spread
o Vermont has a calendar ban (Dec 15 – April 1)
o Anaerobic digesters reduce total volume 2-3% and so are the nutrients (N and P are
conserved in the process)
o Loss limits are based on soil type
o Method of manure injection into soil
o DEC inspection is usually announced, but in cases of complaints it can be unannounced
o Spills hotline
o One method of observation is whether or not “significant contrast” between upstream
and downstream from a farm is observed.
o Online resources:
• Dec.ny.gov/permits/6285.html
• Nmsp.cals.cornell.edu
• Crcs.usda.gov/wps/portal/nrcs/site/national/home
• Efotg.sc.egov.usda.gov/references/public/ny/nyps590.pdf
2) What: Essential Financial Policies for Small Water Systems
Where: Online webinar
When: 2/4/2020
Action Items: Report out, interesting concept presented regarding numerical system for organizing
internal policies…should we number of policies?
Points of Note:
o Definition of financial management = protecting assets to ensure continuity of services and
functioning
o Policy = statement of intent
o Procedure = how you will get there
o Why have policies?:
o Clarify roles and responsibilities
o Capture organizational knowledge
o Establish consistency
o Create standards of conduct
o Good policies are:
o Readily available
o Clear, fair, equitable
o Conforming to state and federal guidelines and requirements
o Budgeting process should include system operator
o Some funding sources require a 5-year advance budget
o Types of reserves:
o Operating reserves (if cash flow is not secure)
o Emergency reserves
o Short lived asset reserve
o Capital improvement reserve
o Emphasis on need for strong internal controls
3) What: Municipal Grants and Assistance Workshop
Where: Tompkins County Library
When: 2/6, noon-1pm
Action Items: distribute information regarding grant funds that are distributed by the County.
Points of Note:
• County provides free GIS for up to $500
• Upcoming Training Opportunities
o Planning boards and elected officials
Fall at TC3…now accepting suggestions for topics
Wetlands training…if interested in training Darby can do this training
2019: stream buffer workshop…videos available on CCE website
• Municipalities can use those as training
2020 spring training in field for buffers
• Municipal Parks and Trails
o $50k, for $5k per municipality, can split into different projects
o City is now eligible
o Not a first come first serve like 2019, open and close date…those dates are posted
by March 2nd, close a month later
• Natural infrastructure
o Sediment erosion control, preserve corridors,
o Up to $200k, or, 1/3 of assessed value of property
o County doesn’t want to take ownership
o Priority areas set in conservation plan
o Rolling application
o Example of projects
Cayuga Cliffs project in Town of Lansing, leveraged funds for a national grant
• Tourism/Community celebrations = free and open to public, $3,000, deadline is
2/27…second round announced in July
o Tourism capitalism grant = improvements to parks, trails and public spaces,
o Example: Dryden Rail Trail, “pocket park”, Stewart park has received funding as well
o Minimum 5-year useful life
o Due in March
• Housing affordability and infrastructure grant
o County knows all municipalities have housing shortages
o Project examples: traffic study in Lansing, DOT said they needed to study
intersection near to affordable housing development; village of Dryden to work with
CDBG to help substandard housing
4) What: Speaker at Environmental Advocates of NY meeting “From Source to Tap: What Local
Governments Can Do to Protect Clean Water in New York”
Where: Tompkins County Library
When: 2/6, 4-6pm
Points of Note: Updates on NYS budget, possible Environmental Bond act in the works for the 2020
budget.
Upcoming
• AOT meeting
• Town property policy:
o Asset database implementation
• Bid award for HVAC renovation project: subsequent contract revising
• Long term financial planning
MS. OLSON shared the following:
The Planning Board and BZA did not meet in January.
20
MR. BOGGS gave the following updates on the fire department:
Fire calls were lower this month.
MR. GOLDMAN shared the following:
Ms. Thomas will resign effective Feb. 21 and the Town Board is planning to appoint Ms. Zahler, who
will have to resign as a Town Board member. Then the Town Board will need to appoint someone to
fill that seat.
DEPUTY SUPERVISOR- Submitted by Ms. Zahler
TRANSITION
• On January 29, 2020 Supervisor Elizabeth Thomas submitted her resignation from the position of
Supervisor effective February 21, 2020 from her term which ends December 2021.
• Since Liz had been on vacation since Jan. 20th, I have been filling in as Deputy Supervisor and
fulfilling all of the required roles. The staff and I will miss her optimism, commitment and vision.
Liz finished up major duties and left files and information well-organized to enable a very smooth
transition, for which we are all grateful. A formal recognition and celebration to honor her for her
many contributions will be planned for March. Details to follow.
• Each and all of the staff have been remarkably resilient as we continue to move forward with
serving town residents. Everyone has been helping me get up to speed. We are lucky to have
such great staff!
• After February 21st, the Supervisor position will be officially vacant and the Ulysses Town Board
has the responsibility and authority to fill the position through the end of 2020.
• In November 2020 the position of Supervisor will appear on the ballot and whoever is elected in
November will serve just until the end of the term in Dec. 2021. In November 2021, there will be
an election for a new 4-year term starting January 2022.
• Since several members of the Town Board will be out of town on February, 21st the Town Board
has cancelled its February 24th meeting and no formal action will be taken by the Town Board to
fill the Supervisor vacancy before the next regular meeting scheduled for March 10, 2020.
• If the Town Board appoints a sitting Town Board member, that seat becomes vacant. That seat
will also be filled by the Town Board with an individual who resides in the Town of Ulysses and is
at least 18 years old. The Town Board has asked that those wishing to be considered for a future
vacancy on the Town Board submit a letter to the Town Clerk outlining their interests and
experience and the Town Board will interview interested applicants. An outline of statutory and
practical duties will be available from the Town Clerk for those who wish to learn more about the
potential Town Board vacancy.
RECREATION DEPARTMENT
• On January 20th, the Town’s Search Committee interviewed applicants for the new, part-time,
year round position of Recreation Director.
• On February 4th, members of the Town Board interviewed two finalists and an appointment is
expected at the Feb. 11th Town Board meeting.
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• The new Recreation Director will share space on the 2nd floor of the Town Hall along with the
Deputy Supervisor for Administration (Michelle E. Wright), the Cooperative Extension Youth
Program Manager (Ethan Crampton), and the Town’s part time Fire Inspector (Lucas Albertsman).
• First priority will be to gear up for a successful summer season and then transition to year round
recreational activity planning for all age groups, in close coordination with existing programs.
• Met with representatives of the 4 boards (Tburg Comm Rec, Village, Town and School)
VILLAGE OF TRUMANSBURG
• Fire/EMS:
o The Village has appointed Chris Fox as EMS Administrator and he is eager to meet with our
Town Board. While primarily administrative role, as a qualified EMT, Chris is able to
respond to additional calls in the second ambulance with trained volunteers from the Fire
Department when the first crew is responding to a call.
o The Clerk’s office has updated the EMS hardship policy so that any ambulance users find
their bills to be a hardship may request partial or full waiver of their billed fees.
o On Feb. 10th, the Town of Ulysses hosted a meeting of all of the towns that contract with
the Village of Trumansburg for both Fire and EMS services. The purpose of the mid-year
meetings starting in 2019 are to give all partners and opportunity to get and share updates
on planned developments in the services that may affect local town budgets. The Village
presented an alternate method of sharing costs for the Fire Department.
o The Village plans to buy a new ambulance using its reserves, pending a permissive
referendum.
• The 4 way stop signs have all been installed with flags to alert motorists to new traffic pattern.
The No Parking Here to Corner sign was installed parallel to the road, rather than facing on-
coming traffic, making it harder for motorists to see it. I have asked Highway to order a
clearer sign and to have it re-oriented toward traffic. Highway staff and I discussed the
possibility of having Highway Department giving “Courtesy Tickets” to those parking near the
Stop sign to alert them to the new rules which could be enforced by any law enforcement
agency patrolling in the Town.
JACKSONVILLE
• The Jacksonville Community Association met on Thursday January 30th to outline plans for the
upcoming year. Spring Clean up was scheduled for Sat. April 25th and they expressed interest
in having the Town apply on their behalf for a second County Parks and Trails grant which is
due April 2, 2020.
• The Town’s Highway Department, which laid a water line in December, laid stone down at the
top of the driveway to enable winter park users to pull in, park and easily turn around. In the
Spring, the driveway will be re-graded, stoned and prepared for use and the water line will be
hooked up to the water line on Swamp College Rd. A contractor will then hook the water line
to a fountain/restroom.
• Plans for a waste system and location of the newly constructed restroom continue.
WATER
22
• Water District #1: serving Cayuga Addiction Recovery Services on Rt 227: The existing contractual
agreement is being updated prior to the expansion of the facility.
• Water District #3: will be attending a meeting 2/14 at Town of Ithaca aerator to prepare for our
new aerator
• Water District #5: neighbors have expressed interest in re-starting discussions about a water
district along the Falls Road water line laid by the Village for its second source.
• Discussions with GrassRoots, Inc also have taken place to explore current status of interest in a
possible single user district.
• Working with staff to review water billing practices, water testing and reporting requirements.
ZONING/PLANNING
• Met with John Zepko re: final reporting on NYSERDA grant for zoning to claim final
reimbursement due.
• Worked with John Zepko to draft Charge to the Planning Board for discussion on the Feb. 11th
agenda to re-consider the 2000sq ft limit adopted in the new zoning approved in December
2019.
• Additional amendments will be discussed as part of the Town Board’s work planning session.
• The County Planning Department has small grants to help municipalities interested in
improving their housing and communities. Discussed with John Zepko the possibility of
applying for a grant to help with community planning for Jacksonville.
CODE Enforcement
• Code Enforcement Officer Tom Myers has submitted his annual state report and has done
research on a problem property for Khandi to review.
ENERGY/CLIMATE
• The EV charging stations at the Town Hall are both working again. I will work with staff to
determine how their use affects the Town’s electric use and will ask staff to gather info on
billing if the board wishes to pursue that option.
• Terry Carroll from Cornell Cooperative Extension called to request an opportunity to make a
presentation to the Town Board on the NYS Stretch Code, designed to make building
standards more energy efficient. Spoke briefly with Tom Myers about it. We can schedule in
March.
COMMUNITY CONNECTIONS
• Spoke with a Farmers Market representative seeking Town support and with CSI checking on
current Town support. Both expressed interest in making presentations to the Town Board.
Ms. Sokoni shared the following:
Has continued weekly phone calls.
WD1- trying to determine reserves structure, responding to staff requests, HVAC stuff, resignation
next steps, zoning violations
Respectfully Submitted by Carissa Parlato,
2/27/2020