HomeMy WebLinkAboutTB Minutes 1995-11-20 F IN' AL
Town of Ithaca
Special Town Board Meeting
Public Information Meeting - Proposed New Town Hall
November 20 , 1995
7 : 00 P . M .
At a . special meeting of the Town Board of the Town of Ithaca ,
Tompkins County , New York held at the Town Hall , 126 East Seneca
Street , Ithaca , New York there were present .
PRESENT : John G . Whitcomb , Supervisor , David Klein , Councilman ;
Carolyn Grigorov , Councilwoman ; Ed Conley , Councilman ; Ellen
Harrison , Councilwoman
EXCUSED : Karl Niklas , Councilman ; Catherine Valentino ,
Councilwoman .
ALSO PRESENT : John Barney , Attorney for the Town ; Joan Lent
Noteboom , Town Clerk / Director of Administrative Services ; Daniel
Walker , Director of Engineering ; Fred Noteboom , Highway / Parks
Superintendent ; Andrew Frost , Director of Building and Zoning ;
Jonathan Kanter , Director of Planning ; Joanne Cornish - Epps .
OTHERS PRESENT : Barbara Thuesen ; Amy Ohiaro , WHCU/ WXYL ; George
Kugler ; Douglas Look , Holt Architects ; David Stotz ; Mary Russell ;
Tim Ciaschi ; Ben Boynton Sr .
Call To Order : The Supervisor called the meeting to order at 7 : 02
p . m . , and led the assemblage in the Pledge of Allegiance .
Agenda Item No . 3 - Presentation of Schematic Design and
Consideration of Expenditures Related to the New Town Hall
Acquisition :
Supervisor Whitcomb - This is a public information meeting in order
to present some preliminary plans for a new town hall building . If
time permits and after we have made our presentation I would invite
anyone with comments to make them .
I would like to start by supplying you with a little history of the
project and the process we have been through over the past few
years and talk about why we decided we needed a new town hall .
We have outgrown the existing building . There are no rooms
available for the Town Courts . Presently we use space in other
buildings throughout the Town , paying rent for clerks homes and
court records are in various offices of the Town . For efficiency
sake not only for the Town Courts but for the efficiency of the
Town staff , it would make sense to have the Courts in the same
building as the other departments .
We are limited on meeting space . If we had 50 or 60 people here
this evening , which I fully expected , there would not have been a
place for those persons to attend .
Our present building is an old , non - energy efficient building and
not laid out well in terms of offices for staff efficiency . The
wiring is not able to handle the high electronic information
technology , the records management and retention facilities are
woefully lacking , and it is not cost effective to maintain this
building . The energy inefficiency , necessary repairs and aging
electrical and heating system as well as the difficulty in
complying with the ADA is difficult .
In 1992 , when Shirley Raffensperger was Town Supervisor , the Town
Board decided to begin looking for a new Town Hall and began making
plans for funding the acquisition and/ or the construction of a
building which would meet our needs . At that time , a capital
reserve was established to use the additional $ . 01 generated from
the sales tax increase adopted by the County Board to put in to the
capital reserve fund . This fund has since grown to approximately
$ 1 . 2 million and we expect by the time we are ready to bond the
project , the capital reserve will have grown to approximately $ 1 . 5
million .
The Town retained Doug Look of Holt Architects , to do a facilities
evaluation and develop a program of needs for the Town based on
discussions and interviews with officials and staff of the Town .
We received the evaluation defining the needs as approximately
12 , 000 gross square feet of floor space .
We have attempted to keep the public informed throughout the
process about the site selection and identification process . Due
to sensitive negotiations involved and as some of the properties we
looked at which were not technically for sale , much of our
discussion of the entire project had to be done in executive
sessions .
After looking at approximately 12 sites , both in the City and in
the Town we zeroed in on the OBGYN site on Court Street as the
primary site for the new Town Hall . We then began negotiations
with the owner of the OBGYN and a purchase offer was accepted which
included a number of conditions . Holt architects then began a
schematic design of the new building combining the elements of the
program developed earlier .
There were several reasons why we decided to locate in the City
rather than in the Town . The City is the geographic center of the
Town , equidistant from all of the hills which comprise the Town of
Ithaca and also the business and governmental center of the
community . For those reasons , we opted to make every attempt to
locate our building within the City of Ithaca .
I will introduce Doug Look of Holt Architects who has done a
tremendous amount of work on this project . He will make a short
presentation detailing the design and layout of the building and
how it fits into the Town ' s program .
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Doug Look presented an overview of the schematic design for the new
Town Hall and design costs . He referred to some presentation
boards showing the general site configuration and electronic slides
of the project .
Supervisor Whitcomb - Those in attendance were given a sheet with
several different financing scenarios . Assuming an acquisition cost
of $ 2 . 3 million for the entire project , with $ 1 . 5 million in the
capital reserve fund , would mean a bonding of $ 800 , 000 . The bank
estimates the current bonding rates are between 6 % and 6 . 25 % .
The Town Supervisor reviewed the various bonding terms and payment
amounts . The Supervisor invited questions and comments from the
public .
David Stotz , 4 Evergreen Lane - What is the square footage of the
foot print now of the Town building ?
Mr . Walker - The foot print itself is approximately 3400 square
feet . The total area we have under gross building area with the two
floors is approximately 5000 square feet .
Mr . Stotz - Was any consideration given to using the present site
and adding another story ?
Mr . Walker - Yes . Another story would be a problem due to the type
of construction we have on the building . We did look seriously at
adding on behind this building by procuring some land behind it .
M & T Bank , who owns the property , was not interested in selling
it . There are significant structural concerns about raising the
building another floor . We could go to three stories however one of
the problems would be the architectural nature of the front of this
building , which is in or close to the historic district and would
restrict us from changing the house portion .
Mr . Stotz - What about raising this building ? We would have to
raise a building at the OBGYN site . There would be costs incurred
and what would be the comparative cost raising this building and
building a new building on this site ?
Mr . Walker - We considered raising the back portion of this
building . The historic considerations for the house portion would
make it very difficult as we would have quite a bit of resistance
from the City if we were to do that .
Councilman Klein - There are a number of other factors as well .
One is if we were to tear this building down for the entire course
of construction , we would need a temporary Town Hall . We also felt
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quite strongly that we wanted a building location where we could
get some on site parking . This building is entirely land locked
and M & T did not want to sell the parcel behind us .
Supervisor Whitcomb - This building has no other land other than
what the building sits on .
Mr . Stotz - The Board room proposed in the schematic design is
supposed to seat 100 people . How often do any of the boards need a
seating capacity of up to 100 people ?
Mr . Kanter - This year there have been approximately 6 or seven
occasions where we needed that capacity .
Mr . Stotz - My only question would be about the wisdom of designing
a space that would be used at its maximum of 15 to 20 hours during
the course of the year . I wonder if that is a wise economic
decision ?
Councilwoman Harrison - What else do you suggest .)
Mr . Stotz - There are other spaces in the community . When we had
the feedback on the Comprehensive Plan two years , we used the
Women ' s Community Building . There are public spaces we can use
occasionally if need be . I wonder about investing this kind of
money and whether there are alternatives in designing a space to
accommodate our major needs . Has any thought been given to that ?
Councilwoman Harrison - Yes and no . We have had to schedule
meetings elsewhere and the logistics are not trivial plus the
public access issues . If the Town Board predictably meets in this
building and then a special meeting is scheduled somewhere else ,
then that is asking the public to stay on top of where we are . We
had enough trouble when trying to schedule a meeting regarding the
conservation district .
Mr . Kanter - That is a good example . That meeting is one where we
did not know how many people to expect and we were lucky to get a
place at South Hill school . Many times we schedule meetings like
that where we know some public will show up but do not know how
many .
Mr . Stotz - My argument is the cost is not trivial either . We are
talking about a substantial amount of money for space that will be
largely vacant . I do not know what type of scheduling problems
there would be however was any thought given to the combination of
the Town Court and the Town Board Room ? Has any thought been given
to having a multi - purpose meeting room that could be used both as
a Town Court and a public meeting room?
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Supervisor Whitcomb - There was some discussion early on about
having a room a certain size with a moveable partition which would
separate the space according to the need . It did not work well
with this particular building .
Mr . Walker - We also looked at the usage . Town Court presently
meets two nights per week , Tuesdays and Wednesdays , the Planning
Board meets every other Tuesday , the Town Board meets once per
month on a Monday , the Zoning Board meets every other Wednesday , so
there would certainly be significant conflicts thus requiring two
different meeting rooms .
Mr . Look - The 100 seating capacity indicated includes the Town
Board and staff so it is more like 80 to 85 people . This also is
true of the Town Court facility . There was a great deal of
consideration given to the overlapping use between the two spaces .
The Justices would like to have a much larger Town Court in this
facility and after much discussion , we ultimately headed in this
direction in terms of suggesting in those events where they need a
larger court room , let ' s not design for that but let us have some
of that overlap and let them use the Town Court .
Mr . Stotz - I assume all principal staff will have their own
private offices ?
Mr . Walker - There are three private offices in the technical
services on the second floor and shared work space for Planning ,
Zoning . . .
Mr . Stotz - Building a facility for records retention is
questionable . From my own experience , there are many organizations
moving away from the traditional way of maintaining records such as
high speed scanning and indexing . The era of keeping boxes and
boxes of records in the cellar is over and I wonder if we are
developing a facility that is not in step with the opportunities
that technology offers us .
Mrs . Noteboom - I can answer to that as I am the Records Management
Officer . We have received four grants from the State to improve
our records management program . The archival vault which is being
proposed is not only to store the records but also to take care of
documents for tax collection , monies , etc . . The proposal of this
archival vault will have an actual enclosed area with moisture and
heat retention devices to insure the records are being kept
properly . There will also be a room outside of that to hold
microfilming equipment , scanners , lateral file systems , and others .
We presently have an archival vault where all of the old documents
dating back to 1821 are housed . We are in hopes of , either scanning
or microfilming them so they will not be used by the public for
research .
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Mr . Stotz - I am aware there are certain paper records you need to
keep and I understand that .
Mrs . Noteboom - We are progressing to microfilm however at the
moment New York State Department of Records Administration has
determined that until they have been able to research more and find
a technology which they feel can be considered an archival
document , they have recommended each Town consider a hard copy of
each item as their official document .
Mr . Stotz - You are saying then at some point in the future it may
be that this space may not have hard copies ?
Mrs . Noteboom - It will have one copy of archival documents
required under SARA ' s records management program . This would be
until the State has determined there is a form of technology they
would consider to be used for their historical documents .
Mr . Stotz - Having a moisture proof secure environment for
important documents is a concern the County and the City has and a
concern of other towns as well . It seems with all of the talk of
cooperation among municipalities this would be an ideal time for
the Town to be talking with others about consolidated storage
retention facilities rather than each going it alone . Has any
discussion take place with the City or County about this ?
Mrs . Noteboom - Up to this point we have not had much of a
discussion as I have been working so hard to get our records out of
the cellar into a secure place in this building . I am trying to
put together a 3 to 5 year plan of being able to have this
continued cooperation and consolidation . This vault is not as big
as what you would think it would be , given the amount of equipment
and files which would be needed for the maps . The maps are my
biggest concern and they must be laid flat in order to preserve
them properly .
Mr . Stotz - There has also been talk about cooperation in the areas
of engineering and planning with the City . Has any thought been
given that if it becomes a reality down the road we could
conceivably end up with space which would not be used and our staff
may be working someplace else or even less staff ?
Councilman Klein - They could be working here .
Councilwoman Grigorov - We did talk to the County .
Councilwoman Harrison - We do not foresee that in the near future
in combining staffs in that way .
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Mr . Stotz - The same thing with the public coming into the lobby .
When you think about the fact we come to the Town for handicapped
permits , marriage licenses , etc . . , to the Solid Waste office for
solid waste permits , now we are going to end up with three
municipal offices located within three blocks of each other each
offering different services to the public .
Mrs . Noteboom - In most of the items you are talking about , that is
something you would need to take up with your State Legislator .
They are the ones who have enacted the State laws requiring who
will issue what .
Mr . Stotz - I realize that . I am talking about the space which is
being occupied to provide those services to the public . It would
make sense if the public could go to one place , whether it be the
Town , City , County or whatever . Under those circumstances , do we
need to have this kind of a public space strictly for Town
business ?
Supervisor Whitcomb - We had some discussions early on with the
County and the City . At the time , the County was and is
considering a move of DSS and probation offices from west hill
to the City . We talked about a single building to serve both our
needs . At the time of the discussions , it appeared as though the
County was not near or ready to make a decision on whether they
were going to stay on west hill or move downtown . The discussions
with the City centered around the City Hall Annex , adjacent to City
Hall and we looked very seriously at that building and tried to
come up with a way to convert that to useable space with both
present and future needs in mind . We decided that building did not
lend itself well to our program either and that the costs of
renovating the building would be as high as building a new one . We
have explored these avenues .
Mr . Stotz - There is a whole new administration coming in to the
City and I think before we go ahead with concrete plans we should
reopen those discussions with the City to see if there are options
whereby we can combine forces to do things more efficiently and use
less space .
Supervisor Whitcomb - Your point is well taken Mr . Stotz .
George Kugler , 101 Pineview Terrace - I have spent a number of
hours in this building while on the Town Board and I realize it is
inadequate .
The design presented is one of the nicest designs I have seen in
many years for a facility like this but for Westchester County or
Rockefeller Estates . One criticism is it has a ten foot corridor
where it could be five feet and at $ 100 per square foot , that would
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be a $ 20 , 000 savings . Why do you need 25 work stations , not
including the Supervisor , Justices , and their clerks ? What is the
current head count outside of the Town Board , Justices and Town
Clerks ?
Mr . Walker - There are 12 full time people on the second floor and
up to 5 students during the summer for a total of 17 .
Mrs . Noteboom - Approximately 26 to 27 people .
Councilwoman Harrison - Does that include the Justice ' s clerks ?
Mrs . Noteboom - No it does not .
Mr . Kugler - As you know industry is downsizing . When I moved to
Ithaca , we had no Town Engineer , which was not good , we had a part -
time Zoning Inspector , we had Town Clerk and his wife and one Town
Clerk for Planning and so on . I realize it is a different ball
game today . The fastest growing Town in the area is Lansing . The
present administration as I understand , ran on the premise that
they would control development and have it orderly . It seems the
Town is overloaded with full time professional talent . I
understand there are a couple large subdivisions going up but I do
not see the real need for the amount of staff we have . We have a
project here that is greatly overblown . We have $ 1 . 3 million then
$ 1 . 5 million , now we are up to $ 2 . 3 million . As Engineer for
Ithaca College I never saw bids come in any less than 20 % over
estimate and I work on 50 . I had 16 years of building , maintaining
and operating a whole college campus . I think this is greatly out
of hand . You have sites you haven ' t even thought of here . You
have the Women ' s Community Building at 14 , 400 square feet which
could be had for about $ 700 , 000 with renovations at around
$ 500 , 000 . You have the Masonic Temple which I estimated for DeWitt
Historical to buy for $ 650 , 000 . I doubt if you heard of this
building being for sale .
Councilman Klein - We did not know it was for sale .
Mr . Kugler - It is being offered for rent to one organization in
Town but we cannot afford to maintain the building . Our programs
are not being subscribed to , the dormitory concept may be out of
date , it has an air conditioned auditorium , it has a 1 / 2 story
elevator that could be extended , and a second level handicapped
rest room . Here we are up to $ 2 . 3 million and I am seeing $ 3
million total by the time you take bids , You have 6000 square feet
now , you want 12 , 000 square feet , how about deferring things for 3
to 6 months . How binding is the OBGYN purchase offer ?
Mr . Barney - We built in a number of contingencies .
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Mr . Kugler - So we are not locked in . As we say is surveying using
the tape , you pull tight and stick . It is time to pull tight and
stick .
Mr . Barney - The other problem is while we are not locked in
neither are they . If the Town chooses not to pursue it now it may
not be there to be pursued again .
Mr . Kugler - How about a site like Lansing has . I realize they have
hundreds of acres . They knocked down an $ 850 , 000 Town Hall that
was probably on one level .
Mr . Barney - As a resident of Lansing there were a number problems
with that particular proposal not the least of which was the money .
Mr . Kugler - But would you agree it is one of the fastest growing
Towns in the County ?
Mr . Barney - I think statistics would suggest that is probably
true .
Mr . Kugler - How about the Town of Ithaca getting out of the
bookkeeping for Bolton Point . When I was on the Town Board and the
Water Commission we spent a tremendous amount of time doing Bolton
Point work . How about letting Lansing , which is a growing Town .
You have to change the law . I spent probably 1 / 4 of my town Board
time on Bolton Point .
Mr . Barney - We still consume more than 50 % of the Bolton Point
water .
Mr . Kugler - We need to get back to basics . I think the design is
terrific , well thought out , good space utilization , state of the
art but I do not feel we can justify it .
Councilwoman Grigorov - How many square feet is the Women ' s
Community building ?
Mr . Kugler - 14 , 420 square feet .
Councilman Klein - The Supervisor had written to all of the Real
Estate Brokers in the Town about 1 year ago expressing our interest
in sites for a Town Hall .
Mr . Kugler - The Masonic Temple ' s building has a gross square
footage of approximately 14 , 000 to 15 , 000 with a lot of problems
with it . There are people here tonight with other sites which may
or may not have been looked at .
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Barbara Thuesen , 201 Hampton Road - I am here to speak for about
100 people who have signed a petition , in general , about high taxes
that are assessed . We are very concerned about people on fixed
incomes and young couples with children who are struggling to make
ends meet and keep their homes . They are at their maximum at
affording the taxes . There needs to be some real change not only
on the impacts of the mandates of the budget but the rules and
regulations which seem to inhibit a citizen from being able to
accomplish much of anything . While one concern is school taxes they
are connected to the property taxes . The ever shrinking tax base
the amount of tax exempt property is not just due to Cornell , City
of Ithaca and the Town of Ithaca . It is around 49 % to 510 . Taking
taxable property off of the tax roll and putting in tax exempt
property does not seem to make sense .
Another concern is to cut the bureaucracy and manage money better
and give a better value for our dollars in a more efficient way .
The new demographics suggest we are in a no growth period for the
next 30 to 40 years . I wonder if you have looked at the new
demographics taken off the census . Apparently there will be fewer
children but also more singles and senior citizens living in
housing .
The other concern is about making unsound decisions . This is
partially based on the fact the population in this area turns over
1 / 3 every two years . This means that every fours years you are
looking at 2 / 3 of the population you never saw and some of us have
been stung several times and not happy . I do not think anyone has
any objections to paying a fair share but the tax paying property
owner has a budget they have to live within . The money all comes
from the same place . A person who has a job , who works to own a
house or business and pays the taxes whether it is the City , State ,
School or Federal , it is all out of the same pocket . Our system at
this moment is saying don ' t be productive as you are penalized if
you are . We do not feel the Town of Ithaca should go in to any
more debt . If you have managed to save the money so far we would
suggest you wait and continue to save the money . We have a big
question on the intermunicipal cooperation and think most citizens
feel it is a plan which will reduce the overlap of operations and
therefore a reduction of the number of personnel in the cooperating
units . The example we have seen tonight does not suggest that is
at all true . We have heard the Board feels the Town ' s survey was
a mandate for locating the new building but actually the Town
survey I remember was non - specific such as the location and
accessibility of the Town Hall , was it satisfactory ? That was this
Town Hall . Depending on your interpretation , 62 % of the people who
answered that survey said yes the situation for this Town Hall was
satisfactory . Another question was the primary means of
transportation . 92 % of the response said they used their auto .
Since I am a teacher I can tell you they are and going to continue
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to as they get older . We wonder why the location of a downtown
building is so important when only 3alo apparently walk . An
additional question on the survey was that the economic and
cultural vitality of the City of Ithaca was important to the
quality of life for Town residents and land use policies should not
compete with the City efforts to maintain a strong City core for
our community . We do not believe that involves removing
substantial property assessments from the City tax rolls . We are
very concerned about the economic problems in this community and of
businesses and people leaving .
We hope you will be very careful in your plans . The drawings are
beautiful and I congratulate you for doing that but we do not feel
we should go in to debt at this particular point in time to do
this .
Supervisor Whitcomb - I should point out that if we move to another
site , this building would then be for sale and we hope would be
added to the tax rolls .
Councilwoman Harrison - In terms of keeping the Town Hall in the
City , I think part of the concerns Mr . Stotz raised , a convenience
to people who are coming down to do various municipal business
which may not all be with the Town , was part of it . The idea of it
being at least near enough to make it more feasible to have some of
the intermunicipal cooperation you are speaking of was one of the
issues . With taking City property off the tax rolls and if we were
to sell this building , this building would then hopefully go back
on the tax rolls . In terms of the City vitality , we received a
very positive letter from the City businesses expressing their
enthusiasm about the Town staying within the City .
Mrs . Thuesen - As a property owner who has a fairly large amount of
property which is for sale in the City , I can tell you most of the
people look at the taxes and the ability to deal with the City and
they end up going to Pennsylvania .
Timothy Ciaschi , 124 Woolf Lane - I am curious as to how firm
these figures are at $ 2 . 3 million ?
Mr . Look - Those are the project costs we developed .
Mr . Ciaschi - So they could vary .
Mr . Look - We developed the probable cost for the building at
approximately $ 1 . 5 million and we believe it is a realistic price .
It includes a 15 % design contingency within that number to cover
unexpected expenses including bidding .
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Mr , Ciaschi - To build a new Town Hall is def initely a lot more
expensive than to rebuild a present building , correct ?
Mr . Look - We would need to look in to the specifics of an
individual building and do a study .
Mr . Ciaschi - Take the Evaporated Metal Films building . It is
bigger than this building and has parking . The Town looked at it
but for some reason because it was not in the center of town it was
not considered . We do not want to pay any more taxes . We are
tired of it . I have a building which I recently renovated which
would work and would pay for itself . That is all the people want ,
we do not want any more government . It is getting too expensive to
live here anymore . I pay over $ 90 , 000 in taxes on one piece of
property alone , this is crazy and for what ? I do not get anything
for those taxes and I am sure you know it too .
Mr . Barney - I wouldn ' t necessarily agree with you .
Mr . Ciaschi - The taxes are too high and ultimately our taxes are
going to go up here . We have a viable solution sitting in front of
us whether it be my building or someone else . I have the parking
and just because it was not centrally located it was not
considered . As the survey proved , the majority of people travel by
cars . I guarantee I could get it under $ 1 . 7 and it would be a
palace . Dan knows as well .
Mr . Walker - There were some very interesting structural features
to the building . Whether it meets our program requirements or not
remains as it is actually too big .
Councilman Klein - What is the square footage Tim?
Mr . Ciaschi - Over 17 , 000 square feet . If you wanted to expand , it
would be possible . All I am saying is I think the answer is there
and we would not need to fund any more buildings . This is a
Cornell syndrome with the biggest and most beautiful buildings in
the world and they are empty and heated . Six months out of the
year the students are home . I am saying it has gotten to a point
where it has to stop . I can do it or someone else can do it I
renovated the building for under $ 35 . 00 per square foot .
Mr . Barney - You are free of some constraints the Town is not . You
talk about legislation etc . . The Town has some rules and State
Laws which it needs to play by , the WICKS Law being one of them . We
do not have the luxury of hiring a general contractor to do
something . We have to hire three of them , dictated by the State .
We do not have the choice of hiring a contractor which does not pay
the prevailing union wage rates . By law , we have to pay them and
the contractor has to certify this as well . There are few
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limitations that you , as a private enterprise individual , work
with . We have a different frame work to abide by thanks to people
who voted in the legislators that voted for these rules .
Mrs . Thuesen - Are you going to have a referendum on this project
and let the voters have some say ?
Supervisor Whitcomb - The project is subject to a permissive
referendum . Let ' s assume we went ahead and adopted this project at
some point . At that time we could either put it on a referendum or
we could wait for 50 of the people who voted in the last
gubernatorial election to come forward with a petition demanding we
put it on a referendum . Yes it is possible a referendum could be
held on this .
Mr . Stotz - Your successor recently stated there would be a
referendum so I think there are a considerable number of people , if
I may make that conjecture , that are looking forward to that
referendum . People do want to have more information and what you
are doing tonight I might add is very commendable . They do however
want to have a say as to whether the project goes forward or not .
Councilwoman Harrison - They certainly do have the ability to get
it as a referendum whether or not we decide we want to schedule it
If 50 of the voters say they want a referendum there will be one .
Mr . Stotz - I think your administration in the form of your new
Supervisor has gone on record saying there will be a referendum .
Councilwoman Harrison - She is one vote out of seven .
Mrs . Thuesen - Are you implying that in order for us to get
anything done we will need to get 5 % of the voters which voted in
the last gubernatorial election to ask and make a request for a
referendum? Is that what you are telling me ?
Councilwoman Harrison - That is the law . The Town Board can vote
to hold a referendum which has costs associated with it in terms of
money and time . That is what the seven of us will have to weigh .
Mrs . Thuesen - But that is what you were elected for .
Councilwoman Harrison - We were elected to use our judgement I
assume and make what we think are decisions which are in the best
interest of the Town . That is what we uniformly try to do .
Mrs . Thuesen - I would just like some warning that if we have to
get 5 % of the voters that voted last time , I want to start tomorrow
to request a referendum .
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Mr . Ciaschi - Your saying she needs to get 5 % .
Mrs . Thuesen - Why do we need to do that when we have already
elected you and you have heard the people say they think there
ought to be a referendum .
Supervisor Whitcomb - Your point is well taken Mrs . Thuesen and the
Board will certainly consider it
Mrs . Thuesen - The Supervisor Elect said you were going to have
one . It was on the news .
Supervisor Whitcomb - She is one vote on this Board and so is
Ellen . At some point we will debate and discuss what the best
avenue is to take . Those are the two options open to us .
Mrs . Thuesen - I am just trying to clarify it .
Councilwoman Harrison - What would the costs be to hold an election
for something like this ?
Mrs . Noteboom To hold a permissive referendum we would be
required to have a vote and have all of the voting machines go out
to 11 districts . In addition , we would need to hire 2 election
inspectors at approximately $ 90 . 00 per day for each polling place ,
the machine custodians at $ 50 . 00 per hour , probably $ 1500 to $ 2000
total .
Mrs . Thuesen What is the difference between a permissive
referendum or just putting it on the ballot at the next election .
Mrs . Noteboom - The next election would be next November . It is my
understanding the Town Board hoped a decision could be made before
that time .
Mrs . Thuesen - If it was on the ballot next November you would not
have all of the added expenses .
Mrs . Noteboom - No . If it is on a regular ballot we would not
incur the additional costs .
Supervisor Whitcomb - If it was on the ballot next November we
would not be voting on this site either due to the time constraints
in the purchase offer . I am not sure whether you can put on the
ballot a non - specific site .
Mr . Barney - The ballot has to specify . You could possibly put a
general issue on to build a Town Hall however you would have to go
back to the specifics . You need a specific site , project and
dollar amount .
14
STB Mtg . 11 / 20 / 95
Councilman Klein - As you were saying earlier , Lansing owns a lot
of property on both sides of the highway . It is hard to fully
control everything at the time when you are dealing with real
estate .
Mrs . Thuesen - Are you saying the Town of Ithaca does not own any
other property in the Town which has enough square footage to put
up a building you are talking about ?
Councilman Klein - We do not have enough room at the Town barns .
Mr . Walker - Other than the Town Highway Barns and Town Parks , no
we do not .
Councilman Klein - We do not own property .
Supervisor Whitcomb - So all that tax exempt property is not owned
by us .
Mr . Stotz - At the proposed site , there is a three story older
building that I assume is part of the parcel . Is that correct ?
Supervisor Whitcomb - It is part of the parcel but not part of the
deal . That would be subdivided off .
Mr . Stotz - But would the Town take ownership ?
Supervisor Whitcomb - No . Not under the present purchase offer .
Mr . Stotz - Then I misunderstood . I thought we were going to buy
that and renovate it in to office space .
Councilman Klein - The entire parcel was for sale with the two
buildings on it . In talking to Doug , it seemed neither building
lent itself to our functional requirements . We made an offer
contingent upon dividing the site leaving the white house for the
owner to sell separately and agreeing to provide six shared parking
spaces .
Mr . Kugler - What would this building sell for potentially ?
Supervisor Whitcomb - This building was appraised several years ago
at around $ 300 , 000 but that was in a better real estate market than
we have now .
Mr . Kugler - We paid $ 127 , 000 for it and put some money in to it .
Mrs . Thuesen - I believe the City has a plan already which includes
this property as a walk thru mall .
15
STB Mtg . 11 / 20 / 95
Supervisor Whitcomb - Were you on the Board when this building was
purchased ?
Mr . Kugler - I came aboard just after .
Mr . Ciaschi - We are still hung up on the 50W from the last
gubernatorial election .
Councilman Klein - If we take a vote on this or any other site that
we are going to formally build a building and we decide not to hold
a referendum , we are allowed by law to decide to do it . At that
point the public has 30 days to gather 5 % of the voters on
petitions , to petition the Town Board to hold a permissive
referendum . That is the public appeal if you will . If we elect to
hold a referendum , then we would so state it and either defer the
referendum to the November elections or hold a special election .
Mr . Ciaschi - So ultimately the public will have a say if the
interest is there .
Mrs . Thuesen - Then the public will not say anything about it .
Anyone who is sensible and does not want to spend any money is not
going to want to hold a referendum for an extra election . What
they should do is put it on for next November ' s election . That way
it would not cost more money .
Councilwoman Grigorov - When this building was purchased by the
Town what was the procedure at that time Mr . Kugler ?
Mr . Kugler - There were four members at the time and we were
renting the facilities at the City Hall Annex . The Board voted to
buy it .
Supervisor Whitcomb - We are not anticipating tax increases . Let ' s
assume we went with this project at the $ 2 . 3 million and we went
with the quickest payback at 10 years . The payment is around
$ 130 , 000 in 1997 declining to $ 85 , 000 in the year 2006 , so let ' s
say it is approximately $ 120 , 000 per year for total debt service .
Right now over the past several years , we have budgeted more than
that into the capital reserve . A portion of the money would not go
into the capital reserve and instead be used to fund the debt
service under this scenario .
Mr . Ciaschi - Then we can get a guarantee that until the year 2006
our taxes will not increase ?
Mrs . Thuesen - You may not be collecting that amount of money .
Supervisor Whitcomb - If the assessments go down and if the sales
tax revenues go down that is true , we would not . This is sales tax
16
STB Mtg . 11 / 20 / 95
revenue .
Mr . Stotz - I think in your budget message this year you made some
very good points . This Town is going to have to make some very
hard decisions in the next decade about the kinds of things we do
and do not want to fund . It seems the Town Board has decided we are
going to put the monies from the capital reserve to brick and
mortar . There are other ways of spending this kind of money . We
clamber about open space , parks and traffic abatement which are all
expensive . I think the people in this community should have a
choice about where a substantial amount of money like $ 1 . 5 million
should be spent . Do people want parks more than a new Town Hall ?
Do they want their traffic taken care of ? What exactly do people
want you to do with that $ 1 . 5 windfall ? I am not so sure they want
it in a new building . I think that is why a referendum would be
absolutely essential .
Supervisor Whitcomb - The Board as well , was astounded at the $ 2 . 3
. million level . We are reconsidering and will also consider your
comments this evening . We intend to go back and at least review
some of the sights we previously looked at . Hopefully the Board
will be making a decision one way or another before too long . We
have been in this process for four years and have spent a great
deal of time in evaluating sites . I agree it is not something
which should be rushed into over night . There will be more public
meetings and more information forthcoming .
If there is anyone present who did not feel comfortable speaking
this evening and would like to submit something in writing we will
be happy to receive that as well .
Agenda Item No . 4 - Consider Interviewing Committee Related to 1996
Appointments on the Planning Board , Zoning Board of Appeals . and
Conservation Board :
Supervisor Whitcomb - Joanie asked that this item be put on the
agenda . There is a memo from her in your packets this evening .
Mrs . Noteboom - All of you have asked about the appointments which
will be coming up on January 1 , 1996 . Some questions have arisen on
how Boards are appointed and whether appointments should be made
without holding interviews . I put together an outline I have tried
to follow , based on you appointing an interviewing committee in
January . I am recommending that if this is not the type of scenario
this Board intended , we should make a decision of how we want to do
it before January 1 , 1996 . I do think if we are going to have an
interviewing committee we should advertise for the appointments
coming up so we can start getting applications and resumes in .
17
, STB Mtg . 11 / 20 / 95
Councilwoman Grigorov - I do not think we have a choice unless we
pass a new law on whether or not we have an interviewing committee ,
Mr . Barney - It is not a law it is a policy . It is a resolution
and you can amend the resolution .
Supervisor Whitcomb - Normally when there is a vacancy we advertise
in the Town Newsletter or in the newspaper .
Mrs . Noteboom - I think this Board needs to determine exactly who
you want to interview . Do you only want the Planning , Zoning , and
Conservation Boards to be interviewed or do you want the Ethics
Board to be interviewed . You have some committees like the
Agriculture Committee that in the past you have interviewed for .
You need to look at all of the committees and boards and make a
determination as policy permits . Will we interview members for
these boards or will we take recommendations from the appropriate
department and/ or Board ? We should set up a formal policy so it is
clear .
Councilwoman Harrison - In the past when we have conducted
interviews in addition to the Town Board representatives we also
included one or two people from the respective Board . I think that
makes sense .
Mrs . Noteboom - Right now we have a standing interviewing committee
of two members of the Town Board with staff support from two
people . It is my understanding when a vacancy came up the Town
Board would decide who they would like to add to the standing
interviewing committee . This memo was to bring it to your
attention so you could think about it in order for us to decide
what it is we really want to do at the December meeting .
Councilwoman Harrison - The charge to the committee was to come up
with two and propose them , ranked , to the Town Board .
Supervisor Whitcomb - I suggest that for the December meeting we
review the policy we adopted a couple of years ago .
Mrs . Noteboom - There is a resolution but it does not totally
describe the steps I feel we would need to set a good policy and
procedure .
Councilman Klein - We did specifically say the interviewing
committee consists of two Town Board members and two Planning Board
members or two Zoning Board members .
Supervisor Whitcomb - That is correct .
18
STB Mtg . 11 / 20 / 95
Mrs . Noteboom - I think we also need to have the Attorney for the
Town clarify appointments such as chairs of Boards and put that in
the policy as well .
Councilwoman Harrison - We should have a copy of the resolution we
passed so we could review it .
Mrs . Noteboom - If it is ok with you I could get together with
David and Cathy for a meeting and try to embody the Board ' s intent .
In the meantime I am asking permission to advertise for vacancies
we know will be coming up as of December 31 , 19950
Mr . Barney - I am recommending to this Board the number of
Planning Board members be reduced from 8 to 7 if there is a vacancy
as the law has changed . If there is just one vacancy either
through the expiration of a term or resignation we certainly would
not want to advertise for that position .
Councilwoman Grigorov - What about the permanent agriculture
member ?
Mr . Barney - They changed the law and now the permanent agriculture
member is one of the seven rather than in addition to the seven .
The other issue and Joanie has made a suggestion here that is a
little different with respect to reappointments . Again if Joanie ' s
suggestion is being considered as a policy you may not want to be
advertising for an opening that is basically a reappointment . I am
not sure on how you want to proceed until those issues are
resolved .
Councilwoman Harrison - That is an interesting question how we feel
about the reappointment issue and whether we should assume a
reappointment is automatic or what .
Councilwoman Grigorov - The whole point is to have a look every
seven years .
Mrs . Noteboom - I am trying to give you some procedural options you
may wish to consider before we have to do the appointments in
December .
Supervisor Whitcomb - If there is an incumbent who is interested
that would limit the field of applicants which might apply as they
assume whoever is there would most likely be reappointed . That may
or may not be a correct assumption .
Mr . Barney - If the Board is satisfied with the performance of an
incumbent it would be a sham to put a person through an
interviewing process if the incumbent is going to be reappointed .
19
STB Mtg . 11 / 20 / 95
Councilwoman Harrison - One thing we have found is when vacancies
come up unexpectedly we have already interviewed someone and
therefore would make filling the vacancy easier . I am in favor of
making it open and not advertising .
Supervisor Whitcomb - Plus it gives us a pool of applicants for
other positions which might become available as well .
Mrs . Noteboom - Would you expect in that instance to also interview
the incumbent ?
Supervisor Whitcomb - Yes , that is what we are saying .
Mrs . Noteboom - Some people expressed that they have been on a
particular Board for many years , why would it be necessary to be
interviewed again ?
Councilwoman Harrison - They are not known to the Town Board
necessarily .
Councilwoman Grigorov - It has to be fair and done the same way .
Supervisor Whitcomb - Do you have enough information to draft it
into a procedure ?
Mrs . Noteboom - I have enough direction as to what you would like
me to do with the policy and procedure . I will wait to advertise
until after the December 11th meeting or would you like me to
submit a general advertisement indicating vacancies available ?
Supervisor Whitcomb - You should list them . Some of these are
incumbents which I know are interested in continuing and some may
not be .
Councilwoman Grigorov - Are they supposed to call you if they are
interested ?
Mrs . Noteboom - Yes . My concern also is we do have some of the
appointments which are terms expiring . It will leave us without a
majority on the Conservation Board , so there would be no voting
power . I do want to figure out a way to fill the vacancies such as
on this Board .
Mr . Kanter - I am concerned you do not wait too long .
Mrs . Noteboom - The ads we have placed previously we have not
gotten a good response from . There is still a vacancy on the
Ethics Board from last year .
20
STB Mtg . 11 / 20 / 95
Ms . Cornish - Epps - If you are waiting until the meeting in
December to decide this , the Conservation Board will meet before
that time . Those members whose terms expire year end have already
expressed an interest to continue . They would want to know at that
time if they will be interviewed or not . Should they expect to be
interviewed?
Mrs . Noteboom - I would request they send a letter of interest to
the Board or to me . I will send out a general advertisement for
everything .
Councilman Klein - My feeling is it is only the Planning Board and
the Board of Zoning Appeals we would want to interview for . Those
are the only two I would suggest .
Councilwoman Harrison - I agree .
Mrs . Noteboom - I would like to suggest the Conservation Board be
included as they are a voting Board .
Councilman Klein - They are only an advisory Board .
Mr . Kanter - They do not approve anything themselves they are just
an advisory Board . They do vote on their recommendations however .
Mrs . Noteboom - But they do have the power to vote which is
technically a record .
Councilman Klein - It is a record however it is not binding on
anyone .
Councilwoman Harrison - Given where we are now , it is not likely we
would face competing candidates . We can always interview if we
wish .
Supervisor Whitcomb - When I was on the Conservation Board the
Conservation Board itself interviewed applicants and made
recommendations to the Town Board ,
Resolution No , 229 : Motion made by Councilwoman Harrison , seconded
by Councilwoman Grigorov directing the Town Clerk to correspond
with those individuals whose term of office expires at year end to
determine their intent for reappointment and to place
advertisements and post notification that the Town Board is seeking
applications from qualified individuals who wish to serve the Town
of Ithaca through an appointment on one of the Town ' s Boards or
committees ,
A vote on the resolution resulted as follows :
21
STB Mtg . 11 / 20 / 95
Supervisor Whitcomb , aye ; Councilwoman Grigorov , aye ; Councilwoman
Harrison , aye ; Councilman Klein , aye ; Councilman Conley , aye .
Carried unanimously .
Agenda Item No 5 - EXECUTIVE SESSION •
Motion made by Councilwoman Harrison , seconded by Councilman Klein
to move in to Executive Session to discuss property acquisition .
Carried unanimously . The Board began Executive Session at 8 : 35
p . m .
Motion made by Councilman Klein , seconded by Councilwoman Harrison
to resume regular session . Carried unanimously . The Board resumed
regular session at 10 : 00 p . m .
Agenda Item No 6 - Additional Business •
There was no additional business to come before the Board .
Agenda Item No 7 - ADJOURNMENT :
As there was no further business to come before the Town Board , a
motion was made by Councilman Conley , seconded by Councilwoman
Grigorov to adjourn . Carried unanimously .
The Supervisor adjourned the meeting at 10 : 04 p . m .
Respectfully submitted ,
an Lent Notebo
Town Clerk/ Director of
Administrative Services
* * * Next Regular Meeting - December 11 , 1995
* * * Minutes Transcribed by Betty F . Poole
22
OFIp
9 TOWN OF ITHACA
�,� �044 126 EAST SENECA STREET , ITHACA , N . Y . 14850
� Y
TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783
FAX (607) 273- 1704
Town Board Meeting 11 / 20 / 95
Agenda Item No , 4
Approval to Advertise
Vacancies Boards and Committees
Resolution No .
WHEREAS , at the close of 1995 it will be necessary for the
Town Board to make appointments to the various boards and
committees of the Town ; and
WHEREAS , a listing has been prepared indicating the positions
where appointments will be necessary ; now therefore be it
RESOLVED , the Town Board of the Town of Ithaca does hereby
direct the Town Clerk to correspond with those individuals whose
Term of Office expires at year to determine their intent for
reappointment ; and be it further
RESOLVED , the Town Clerk is further directed to place
advertisements and post notification that the Town Board is seeking
applications from qualified individuals who wish to serve the Town
of Ithaca through an appointment on one of the Towns boards or
committees 'D
MOVED : Councilwoman Harrison
SECONDED : Councilwoman Grigorov
Supervisor Whitcomb , aye ; Councilman Klein , aye ; Councilwoman
Grigorov , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye .
Carried unanimously .
DATED : November 20 , 1995
Joan Lent Noteboom , Town Clerk
OFIr
F TOWN OF ITHACA
1
126 EAST SENECA STREET , ITHACA , N . Y . 14850
�
Y
TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783
FAX (607) 273-1704
SPECIAL TOWN BOARD MEETING
Public Information - Proposed New Town Hall
November 20 , 1995
7 . 00 p . m .
AGENDA
1 . Call to Order .
2 . Pledge of Allegiance .
30 Presentation of schematic design and consideration of
expenditures related to new Town Hall acquisition .
4 . Consider Interviewing Committee related to 1996 appointments on
the Planning Board , Zoning Board of Appeals , and Conservation
Board .
59 Consider EXECUTIVE SESSION .
6 . Consider additional business .
7 . Consider ADJOURNMENT .
Agenda # 3
Schedule # 1
TOWN OF ITHACA = - - TOWN HALL FINANCIAL ANALYSIS
119 WEST COURT STREET SITE - - - OB/GYN PROPERTY
ACQUISITION COST $2, 300, 000
800, 000. 00 BONDED FOR 10 YEARS AT 6. 25% WITH LEVEL PRINCIPAL PAYMENTS
YEAR PRINCIPAL INTEREST PAYMENT BALANCE
1996 $800 , 000400
1997 $80, 000. 00 $50, 000. 00 $ 130 , 000. 00 $720 , 000. 00
1998 $80, 000, 00 $45 , 000, 00 $ 1251000 , 00 $640 , 000, 00
1999 $80) 000, 00 $401000. 00 $ 120 $ 000, 00 $560 ) 000 , 00
2000 $801000, 00 $35 , 000 , 00 $ 1151000 , 00 $4801000, 00
2001 $80, 000. 00 $30, 000 . 00 $ 1101000 . 00 $400 , 000. 00
2002 $80, 000. 00 $25, 000 . 00 $ 105 , 000 . 00 $320 , 000. 00
2003 $80) 000 , 00 $201000, 00 $ 1001000000 $240 ) 000, 00
2004 $80, 000. 00 $ 15 , 000 . 00 $951000. 00 $ 1601000. 00
2005 $80 , 000. 00 $ 10, 000, 00 $90, 000 . 00 $80P000, 00
2006 $80) 000, 00 $51000 , 00 $85X0, 00 $0. 00
TOTALS $800 ) 000, 00 $275 ) 000 . 00 $ 1 , 075 , 000. 00
Schedule # 2
TOWN OF ITHACA - - - TOWN HALL FINANCIAL ANALYSIS
119 WEST COURT STREET SITE - - - OB/GYN PROPERTY
ACQUISITION COST $2, 3001000
800, 000. 00 BONDED FOR 20 YEARS AT 6. 25% WITH LEVEL PRINCIPAL PAYMENTS
YEAR PRINCIPAL INTEREST PAYMENT BALANCE
1996 $8001000, 00
1997 $401000, 00 $501000 , 00 $901000, 00 $760 , 000. 00
1998 $40) 000 , 00 $471500 , 00 $871500, 00 $7201000, 00
1999 $401000, 00 $451000, 00 $85) 000. 00 $680 , 000. 00
2000 $40 , 000 , 00 $42, 500, 00 $8Z500, 00 $6401000, 00
2001 $401000. 00 $40) 000, 00 $801000, 00 $600 , 000 , 00
2002 $40 , 000, 00 $37 , 500 , 00 $77 , 500, 00 $560 ) 000, 00
2003 $40, 000 , 00 $351000 , 00 $75X0 . 00 $520 , 000, 00
2004 $40 , 000. 00 $32, 500, 00 $722500 , 00 $4801000, 00
2005 $40, 000 , 00 $30 , 000 , 00 $70, 000 , 00 $440 ) 000, 00
2006 $401000. 00 $277500 . 00 $67 , 500. 00 $4001000. 00
2007 $40 ) 000. 00 $251000, 00 $651000. 00 $360 ; 000. 00
2008 $40, 000 , 00 $22 , 500, 00 $62 : 500, 00 $3201000. 00
2009 $401000. 00 $201000. 00 $601000, 00 $2801000, 00
2010 $401000. 00 $ 17 , 500 , 00 $57, 500 , 00 $2401000, 00
2011 $401000. 00 $ 15 , 000 , 00 $55$ 000 . 00 $200 , 000, 00
2012 $40, 000. 00 $ 12, 500. 00 $52, 500 . 00 $ 1601000. 00
2013 $401000. 00 $ 10 , 000 , 00 $50) 000 . 00 $ 120 , 000, 00
2014 $40, 000, 00 $71500 , 00 $471500, 00 $801000. 00
2015 $40) 000, 00 $51000 . 00 $451000. 00 $40 , 000, 00
2016 $401000. 00 $21500 , 00 $421500, 00 $0. 00
TOTALS $800 , 000, 00 $5251000. 00 $ 113251000 . 00
Schedule # 3
TOWN OF ITHACA - - - TOWN HALL FINANCIAL ANALYSIS
119 WEST COURT STREET SITE - - - OB/GYN PROPERTY
800, 000. 00 BONDED FOR 10 YEARS AT 6 . 25% WITH LEVEL PAYMENTS
(VARIABLE PRINCIPAL PAYMENTS)
ANNUAL PAYMENT $ 109 , 985 . 43
YEAR PRINCIPAL INTEREST PAYMENT BALANCE
1996 $800 , 000, 00
1997 $59, 985, 43 $50, 000. 00 $ 109 , 985, 43 $7401014. 57
1998 $63 , 734. 52 $46 , 250 , 91 $ 109 ) 985, 43 $676 , 280. 05
1999 $671717, 93 $42, 267. 50 $ 1091985, 43 $6081562, 12
2000 $71 , 950. 30 $381035 , 13 $ 109 , 985, 43 $536 , 611 , 83
2001 $76, 447, 19 $331538, 24 $ 109 , 985 , 43 $460 , 164. 64
2002 $81 , 225 , 14 $282760 . 29 $ 10% 985 , 43 $378 , 939, 50
2003 $86 , 301 , 71 $231683, 72 $ 109 , 985 , 43 $292 , 637, 78
2004 $91 , 695. 57 $ 181289 . 86 $ 109 , 985. 43 $2001942. 22
2005 $971426, 54 $ 121558. 89 $ 109 , 985, 43 $ 1031515, 67
2006 $ 1032515, 67 $61469 , 73 $ 1091985. 40 $0. 00
TOTALS $800 ) 000 , 00 $299 , 854. 27 $ 1109% 854, 27
Schedule # 4
TOWN OF ITHACA - - - TOWN HALL FINANCIAL ANALYSIS
119 WEST COURT STREET SITE - - - OB/GYN PROPERTY
800, 000 . 00 BONDED FOR 20 YEARS AT 6. 25% WITH LEVEL PAYMENTS
(VARIABLE PRINCIPAL PAYMENTS)
ANNUAL PAYMENT $711169 . 81
YEAR PRINCIPAL INTEREST PAYMENT BALANCE
1996 $800 , 000, 00
1997 $211169. 81 $50, 000, 00 $712169. 81 $778 , 830 , 19
1998 $22, 492. 92 $481676 . 89 $71 , 169. 81 $756 , 337. 27
1999 $23; 898, 73 $47, 271 , 08 $71 , 169. 81 $7321438. 54
2000 $251392, 40 $45, 777. 41 $71 , 169. 81 $7071046. 13
2001 $26) 979. 43 $44, 190. 38 $71 , 169 . 81 $6801066, 71
2002 $281665. 64 $421504. 17 $71 , 169. 81 $651 , 401 , 07
2003 $30, 457, 24 $40712. 57 $711169 . 81 $6201943, 82
2004 $32, 360 , 82 $38 ) 808 , 99 $711169. 81 $588 , 583, 00
2005 $34, 383. 37 $361786 , 44 $71 , 169. 81 $554 , 199. 63
2006 $36 , 532, 33 $341637. 48 $711169. 81 $51T667, 30
2007 $381815, 60 $32, 354. 21 $71 , 169 . 81 $478 , 851 , 69
2008 $41 , 241 . 58 $29 ) 928. 23 $711169 . 81 $4371610, 11
2009 $431819, 18 $271350 , 63 $71 , 169. 81 $3931790, 94
2010 $461557 , 88 $241611 , 93 $71 , 169. 81 $347 ; 233. 06
2011 $491467 . 74 $21 , 702. 07 $711169. 81 $297 , 765 . 32
2012 $52, 559, 48 $ 18, 610. 33 $71 , 169. 81 $245 , 205, 84
2013 $551844, 45 $ 15 , 325, 36 $71 , 169. 81 $ 189p361 , 39
2014 $59 , 334, 72 $ 11 , 835, 09 $71 , 169. 81 $ 130 , 026, 67
2015 $631043 , 14 $87126 . 67 $711169. 81 $661 983. 53
2016 $66) 983 , 53 $47186 . 47 $711170 . 00 ($0. 00)
TOTALS $8001000 . 00 $6231396 . 39 $ 1 , 423 , 396 . 39
STATUS OF CASH IN CAPITAL RESERVE
Cash on Hand 111893130800
REPO Interest due 11 /21 /95 16, 256898
Sub total 192051386. 98
Accrued 1995 Sales Tax 1509000.00
Sub total 103550386098
Budgeted 1996 Sales Tax 160,000. 00
Total 185153387000
Note : 1995 Sales tax will not be received until February 1996 .
1996 Sales tax will not be received until February 1997.
Agenda Item No . 4
MEMORANDUM
TO : Town Board
FROM : Joan Lent Noteboom , Town Clerk
DATE : November 20 , 1995
RE : Appointments Boards and Committees
Below is the scenario of what I understood was the Town
Board ' s intent when they established the Interviewing Committee .
Unless directed otherwise by the Town Supervisor or the Town Board ,
this process was followed as closely as possible . If this scenario
adequately reflects the Town Board ' s intent , I recommend it be made
an official policy which includes a description of those positions
to be considered by the Interviewing Committee , Attorney Barney ' s
advise in this regard would be most helpful .
The Interviewing Committee reviews resumes and conducts
interviews with persons wishing to serve on the Planning Board ,
Zoning Board of Appeals , Conservation Board , Ethics Board , and the
Agricultural Committee , etc . The Committee may also join in the
process of selecting personnel .
The Town Board established an Interviewing Committee on
January 9 , 1995 . The Committee consists of two members of the Town
Board , and two staff members who provide administrative support .
The Committee meets when a vacancy exists due to a resignation or
an expiring term . The Department Head who has responsibilities
directly related to the vacant position provides further support ,
and may be present during the interviews .
PROCESS FOR THE FOLLOWING :
1 , RESIGNATIONS : The Town Clerk requests approval from the Town
Board to advertise the vacancy . The advertisement asks for
interested parties to present a cover letter and resume for
review by the Interviewing Committee , The Interviewing
Committee reviews the information , then schedules and conducts
the interviews . After the interviews , the Committee
presents a report to the Town Board , and if appropriate , a
recommendation of appointment . The Town Board then makes the
appointment as recommended , or provides further direction to
the Interviewing Committee .
Agenda Item No . 4 : 11 / 20 / 95
Page 2 .
2 . EXPIRATION OF TERM : The Town Clerk contacts the member whose
term is expiring to determine if they are interested in continuing
to serve . If they are , a resolution is presented to the Town Board
for their consideration of reappointment . If the person no longer
wishes to serve or the Town Board does not reappoint , the same
process used for resignations would be followed .
ADDITIONAL : Appointments for the chair of the Planning Board ,
Zoning Board of Appeals , and Conservation Board are one year
appointments by the Town Board . However , each individual Board
votes among themselves for their Chair and then makes a
recommendation to the Town Board .
INTERVIEWING COMMITTEE :
MEMBERS -
Catherine Valentino , Chair Personnel Committee
David Klein , Councilman
Staff Support -
Joan Lent Noteboom , Town Clerk
Sherwin DiSanto , Human Resource Specialist