HomeMy WebLinkAboutTB Minutes 2015-02-09 Meeting of the Ithaca Town Board
Monday,February 9,2015 at 5:30 p.m.
Agenda
1. Call to Order and Pledge of Allegiance
2. Report of Tompkins County Legislature and Ithaca Common Council
3. Report of the Board of Fire Commissioners
4. Persons to be Heard and Board Comments
a. Review of Elected Positions for the Fall Election
5. Supervisor's 2014 Report and Outlook for 2015
6. Departmental Annual Reports
7. 5:30 p.m. Public Hearing regarding a proposed local law"Authorizing a Monetary Gift to the
City of Ithaca to Support Cass Park and Stewart Park Recreational Facilities"
a. Consider adoption
8. Consider authorizing the Town Supervisor to sign the contract associated with the Route 96B
Pedestrian Study Grant
9. Discuss and consider resolution of standardization for the purchase of a Caterpillar, Inc. mini
excavator
10. Consider disposition of surplus/unusable trailer
11. Consider a Resolution of Appreciation for Kristine Shaw—Conservation Board
12. Discuss and Consider Authorization for Supervisor to sign a contract with Chiang& O'Brien
for Phase II of the renovations to the front offices of Town Hall
13. Discuss and consider reimbursement for a portion of the watermain installation along Danby
Rd associated with the Longview Patio Homes project
14. Consider an order setting a public hearing for the proposed sewer improvement "Influent
Building and Dewatering System Sewer Improvement at the Ithaca Area Wastewater
Treatment Facility and establishing the Town of Ithaca Influent Building and Dewatering
System Sewer Improvement Area,Subject to Permissive Referendum
15. Consider Authorization for the Town Supervisor to sign a contract for an additional provider
of legal services
16. Consider Consent Agenda Items
a. Approval of Town Board Minutes of January 12, 2015
b. Town of Ithaca Abstract
c. Bolton Point Abstract
d. Approval of Records Management '/z Day—2/27/2015
e. Ratify appointment of Senior Account Clerk Typist—Bolton Point
f. Approval of Disposition List—Records Management
17. Reports of.
a. Town Officials
i. Aerator for Trumansburg Rd water tank
ii. Update on PW equipment
iii. Pine Tree Rd Pedestrian Walkway Update
iv. TCOOG/CDRC training being offered
v. Lake View Cemetery Update
b. Town Committees
i. Report from Economic Development Committee—Inlet Valley Meeting
c. Intermunicipal Committees
18. Review of Correspondence
Adjournment
TOWN OF ITHACA
AFFIDAVIT OF POSTING AND PUBLICATION
I, Paulette Terwilliger, being duly sworn, say that I am the Town Clerk of the Town of Ithaca,
Tompkins County, New York that the following notice has been duly posted on the sign board of
the Town Clerk of the Town of Ithaca and the notice has been duly published in the official
newspaper, Ithaca Journal:
0 ADVERTISEMENT
O NOTICE OF PUBLIC HEARINGS Town of Ithaca
D NOTICE OF ESTOPPEL Public Hearing
The Town Scard wit hod a-
O NOTICE OF ADOPTION OF PUBLIC INTEREST ORDER puNic hearing atm meeting at
Town Hall.215 N.Tioga St,
on February 9. 2015 begin-
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Local Law Authorizing a Monetary Gift to the City of Ithaca to r Laing commems
Support Cass Park and Stewart Park Recreational Facilities prnpasad beal law Avtnorts•�
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Date of Posting: 1129/2015
Date of Publication: 212/2015
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Paulette Terwilliger
Town Clerk
STATE OF NEW YORK)
COUNTY OF TOMPKINS) SS:
TOWN OF ITHACA)
Sworn to and subscribed before me this, c/ day of
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Notary Public
Debra DeAu91stine
Notary Public-State of New York
No.01DE6148035
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My commission Expires June 19,20 L_
Meeting of the Ithaca Town Board
Monday, February 9, 2015 at 5:30 p.m.
Minutes
Board Members Present: Herb Engman, Supervisor; Bill Goodman, Deputy Town Supervisor;
Pat Leary,Tee-Ann Hunter, Eric Levine, Rich DePaolo, and Rod Howe
Staff Present: Bruce Bates, Director of Code Enforcement;Judy Drake, Director of Human
Resources; Susan Ritter, Director of Planning; Mike Solvig, Director of Finance; Paulette
Terwilliger,Town Clerk;Jim Weber, Highway Superintendent and Susan Brock, Attorney for the
Town
Agenda Item 1 Call to Order and Pledge of Allegiance
Meeting was called to order at 5:34 p.m.
Agenda Item 2 Report of Tompkins County Legislature and Ithaca Common Council
Agenda Item 3 Report of the Board of Fire Commissioners
Mr. Gilligan reviewed his written report. Calls were slightly up in 2014 but the expenditures
came in approximately $100,000 under budget for 2014. He noted that the department has
applied for a grant to cover replacement of the Self-Contained Breathing Apparatus (SCBA)
equipment which is valued at$500,000.
Mr. Engman questioned the statement regarding purchasing a fire truck this year, noting that
the Town was not informed or expecting this expense and did not consider it for our 2015
budget. Mr. Gilligan thought it was due to increased maintenance costs on the truck in
question and he would get more details and report back.
Agenda Item 4 Persons to be Heard and Board Comments
Review of Elected Positions for the Fall Election
Mr. Engman read the following statement:
I am officially announcing that I will not be a candidate again for town supervisor.This decision
is not a result of any dissatisfaction with the Town or the job itself. Rather, it is because of the
following:
1. It's a good time to leave.The Town is in excellent shape financially. Old debts have
been collected. Grants are flowing in, including current ones for the 96B study,
Community Forestry, Sustainability, Cayuga Lake Watershed Update,form-based
zoning and a pending one for the Inlet Valley Cemetery.The Comprehensive Plan is
TB Minulcs February 9,2015 Page 1 of 18
complete and new zoning being planned. The Town has a sound staff and a stable
Town Board.
2. Personal reasons
It's time to give others a chance. I don't believe in term limits, but I believe elected officials
should limit their terms. Also, I have held jobs constantly for well over a half century and have
had high levels of responsibility for over 40 years. I want a break from all that and to rest,
travel, volunteer,foster hobbies and see what else life has to offer. I don't rule out other
elected office in the future. I am most appreciative of the support of staff and the Town Board
for the past seven years (11 if my 4-year Town Board term is included) and I look forward to
continued collaboration over the next ten months to meet the needs of the Town residents.
With our strong staff, hard-working boards and committees, and overall dedication to the
people of the Town, each of us should be able to, in Mario Cuomo's words, "...find your own
individual fulfillment in the success of the community."
Mr. Engman announced that he will not be seeking reelection this year. Mr. Goodman
announced that he will be running for the Supervisor's seat and Eric Levine announced that he
will be running again. Mr. Howe was not ready to declare so that leaves at least one
anticipated vacancy.
Agenda Item 5 Departmental Annual Reports—Attached
Agenda Item 6 Supervisor's 2014 Report and Outlook for 2015 (Inserted)
SUPERVISOR'S 2014 REPORT AND 2015 OUTLOOK
Mario Cuomo, a huge baseball fan, in an interview for Ken Burn's Baseball series, was quoted as
saying "You find your own good in the good of the whole. You find your own individual
fulfillment in the success of the community." One of the reasons I am so happy with the
completion of the Town of Ithaca Comprehensive Plan in 2014 is that it is a product of the
community.The community surveys and public meetings contributed greatly to the
deliberations of the Comprehensive Plan Committee and to the decision of the Town Board.
Not everyone agrees with everything in the plan, but everyone had an opportunity to be
involved. Staff prepared a beautiful plan and I urge both staff and board members to keep a
copy handy for reference.
Since staff has prepared annual reports for 2014, 1 will not attempt to duplicate those, but
rather mention a few vignettes that stand out in my mind:
1. 1 visited Sand Bank Road several times while it was under construction.The
challenges of terrain, drainage and subsurface rock were astonishing.The Public
Works staff did a terrific job building a safer road and should be very proud of the
final product.
TB Minutes February 9,2015 Page 2 of 18
2. An anonymous caller was distressed that a neighborhood home owner had turned a
second house into an unofficial hotel introducing traffic, noise and strangers into the
area. Eventually Bruce was able to convince the homeowner to give up the illegal
business and sell the second house.The anonymous caller told me that the
neighborhood had been saved and that while she had become convinced that there
were no more heroes that Bruce Bates was one for what he had accomplished.
3. While working on the Tompkins County Council of Governments'Shared Services
Committee, one town supervisor stated that she wants to duplicate Mike Solvig's
budget; that it is the best she had seen for town government. Another wanted to
know if her town could share Judy Drake because of her skill in human resources (I
said "NO").These are but two examples of others outside the Town recognizing the
talents of our staff.
4. One of the strangest challenges in 2014 was the dilemma of Lake View Cemetery.
Paulette Terwilliger took an early lead in helping the cemetery recover. She has also
been a leader county-wide confronting the unfunded mandate of dog control.
5. The Municity software took the time of a lot of staff in 2014 and Lisa Carrier-Titti
helped greatly to transition staff to the new program.
6. Nick Goldsmith took on an almost impossible task—serving both the City and Town
of Ithaca - but has received plaudits for his work with both.
7. Several Town Board members also took the initiative in various areas in 2014: Rich
DePaolo with the TCCOG/Time-Warner Franchise Agreement, Tee-Ann Hunter with
the Intermunicipal Organization, and Rod Howe with the Economic Development
Committee.
There were some disappointments in 2014:
1. We were not able to create a new water rate schedule for Bolton Point that would
reward lower water use.
2. Labor negotiations have spilled over into 2015.
3. Negotiations on a new fire contract with the City of Ithaca also have extended into
2015.
4. We were not able to create a dog enumeration system with the other six
cooperating municipalities in Tompkins County.
5. We could not negotiate the purchase of more road patrols in the Town due to cost
2015 OUTLOOK
Continuing issues that will take high priority in 2015 include:
1. New union agreements that will bring the Town's pay rates and employees' health
insurance contributions more in line with our peer governments.
2. A new Fire Agreement with the City of Ithaca that will substantially reduce the
nearly 50% bite of the Town's property tax levy.
3. The decision whether to attempt to stay under the State's tax cap (freeze) which
would require a substantial reduction in the tax levy over time.
TB Minutes February 9,2015 Page 3 of 18
4. A decision on the level of Town gifts to other governments and programs given our
need for Town-specific projects and how to spread costs among all the
municipalities that benefit.
S. Continued collaboration with the City of Ithaca on the Chain Works project.
6. Efforts to institutionalize our sustainability initiatives.
7. Creation of plans for a sidewalk for Rte. 96B in the Town and using that model to
approach needs along Rte. 96 and Rte. 79 while appreciating the beautiful new
Hanshaw Road sidewalk completed in 2014.
8. Creation of economic development strategies for the Town.
9. Continued emphasis on housing affordability for middle-income residents in the
Town.
10. Mixed-use development in the East Hill Plaza area and the needed off-road
walkway/bike path.
11. Completion of the Black Diamond Trail and the Gateway Trail.
12. Continued vigilance concerning the side effects of hydrofracking while savoring the
victory of a ban throughout New York State.
13. Completion of the collection of past debts from other municipalities.
14. Increased emphasis on excellent service to the public.
1S. Perhaps most of all, focused work on the new zoning based on our Comprehensive
Plan.
Item moved up to accommodate representatives present.
Agenda Item 18 Discuss and consider reimbursement for a portion of the watermain
installation along Danby Rd associated with the Longview Patio Homes project
Mark Macera, Executive Director of Longview and Noel Desch,former Town Supervisor were
present to answer any questions.
Mr. Engman Mr. Weber and the representatives provided brief histories of the item, noting that
this went through a number of Public Works Committee meetings and a Town Board meeting
and the watermain location and installation during the Patio Homes Project was beneficial to
our residents and saved the town money.
TB Resolution No. 2015 - 016: Authorize Reimbursement to Longview for installation of a
Watermain along Danby Road (96B)
Whereas the replacement of a watermain along a section of Danby Rd was in the Town's 5-Year
Capital Project plan, and
Whereas the Longview Patio Project required the improvement of water supply to the site and
the Public Works Committee, Longview and the Town Board discussed the possible installation
of a watermain along Danby Rd associated with the Patio Homes project during a number of
TB Minutes February 9,2015 Page 4 of 18
meetings and agreed that it would benefit the Town's residents to support the installation of
that section of the watermain at this time and contribute towards the installation, and
Whereas the Town has received a request from Longview dated January 23, 2015 for
reimbursement for a portion of the costs for the installation and the Town Highway
Superintendent has reviewed the details of the request and agrees the amount requested is fair
and equitable to the amount conceptually saved by the town towards its future watermain
replacement, and
Whereas the Town Board has determined that the project benefited the town residents, now
therefore be it
Resolved that the Town Board hereby authorizes the payment of$10,491.00 for the Town's
portion of the watermain installation along Danby Rd (96B) as requested.
Moved: Rich DePaolo Seconded: Rod Howe
Vote: Ayes—DePaolo, Howe, Hunter, Leary, Levine, Engman and Goodman
Agenda Item 7 Public Hearing regarding a proposed local law "Authorizing a Monetary
Gift to the City of Ithaca to Support Cass Park and Stewart Park Recreational Facilities"
Mr. Engman opened the public hearing at 6:07 p.m. There was no one wishing to address the
board and the hearing was closed.
Mr. DePaolo asked about the term "gift" and then having terms like "in exchange for" because
a gift is something given without exchange for anything. Ms. Brock responded that the amount
of the benefit may be less than the amount the Town wants to pay for the support of the parks
so the difference between the two is the "gift."
It was decided that this would be added to the Organizational meeting list of contract approvals
if it continues to be budgeted for during that process.
TB Resolution No. 2015 -017: Adopt Local Law 1 of 2015 entitled "Authorizing a Monetary
Gift to the City of Ithaca to Support Cass Park and Stewart Park Recreational Facilities"
Whereas,the Town Board discussed the need for monetary support for the Cass Park and
Stewart Park Recreational Facilities during its budget process, and
Whereas,the Town Board approved the support and budgeted for the amount in its adopted
2015 Town of Ithaca Budget, and
Whereas, according to New York State Municipal Home Rule a local law must be adopted to
authorize the Town to make a gift to another municipality, now therefore be it
TB Minutes February 9,2015 Page 5 of 18
Resolved, that the Town Board hereby adopts Local Law 1 of 2015 entitled "A LOCAL LAW
AUTHORIZING A MONETARY GIFT TO THE CITY OF ITHACA TO SUPPORT CASS PARK AND STEWART
PARK RECREATIONAL FACILITIES".
Moved: Bill Goodman Seconded: Eric Levine
Vote:Ayes—Goodman, Levine, Hunter, Howe, Engman, Leary and DePaolo
Mr. Goodman explained that minor changes were made to the MOU; a sentence regarding the
percentages used to determine the amount of support was removed since they are outdated.
TB Resolution No. 2015-018: Approval and Authorization for the Town Supervisor to Execute
a Memorandum of Understanding for Support of the Citv of Ithaca Cass Park and Stewart
Park Recreational Facilities
Whereas the Town Board approved the 2015 budget with monies for the support of the City of
Ithaca Cass Park and Stewart Park Recreational Facilities, and
Whereas the Town Board adopted Local Law 1 of 2015 entitled "A LOCAL LAW AUTHORIZING A
MONETARY GIFT TO THE CITY OF ITHACA TO SUPPORT CASS PARK AND STEWART PARK
RECREATIONAL FACILITIES" as required by New York State Municipal Home Rule to authorize the
Town to make a gift to another municipality, now, therefore be it
Resolved,that the Ithaca Town Board hereby approves and authorizes the Town Supervisor to
execute a Memorandum of Understanding for support of the City of Ithaca Cass Park and
Stewart Park Recreational Facilities.
Moved: Bill Goodman Seconded: Eric Levine
Vote: Ayes—Engman, DePaolo, Hunter, Levine, Goodman, Howe and Leary
Agenda Item 8 Consider authorizing the Town Supervisor to sign the contract
associated with the Route 96B Pedestrian Study Grant
TB Resolution No.2015 -019:Authorizing the Town Supervisor to execute a contract
associated with the Pedestrian Corridor Study along State Route 96B as part of the Federal
Aid Local Project (PIN 375591)
Whereas, in January 2014 the Town Board agreed to accept funding from NYS Department of
Transportation and authorized the Supervisor to execute the Federal Aid Local Project
Agreement for the Pedestrian Corridor Study along State Route 966; and
Whereas,following the NYSDOT's "Procedures for Locally Administered Federal Aid Project"
manual, the Town has selected a consultant to perform services for this project; now,
therefore, be it
TB Minutes February 9,2015 Page 6 of 18
Resolved, that the Supervisor of the Town of Ithaca is hereby authorized to execute the
contract associated with the Federal Aid Local Project, on behalf of the Town of Ithaca as part
of the State Route 96B Pedestrian Corridor Study project, subject to approval by the Attorney
for the Town.
Moved: Rich DePaolo Seconded: Rod Howe
Vote: Ayes—DePaolo, Howe, Hunter, Leary, Levine, Goodman and Engman
Agenda Item 9 Discuss and consider resolution of standardization for the purchase of a
Caterpillar, Inc. mini excavator
TB Resolution No. 2015-020: Resolution of Standardization for Purchase of a "Mini
Excavator" Manufactured by Caterpillar Inc.
Whereas: the Town of Ithaca Public Works Department has identified the replacement of a
"Backhoe" equipment within the 2015 Budget, and
Whereas: currently there are two backhoes within the Town of Ithaca fleet, and
Whereas: the Public Works Department of the Town of Ithaca, has assessed its needs and a
Mini Excavator would be more efficient and productive than a backhoe due to its smaller
footprint, and there are other pieces of equipment that perform similar operations, and
Whereas:the Public Works Department of the Town of Ithaca, presently owns a "Mini
Excavator" manufactured by Caterpillar Inc. and has on hand several attachments and a supply
of spare parts therefore, and
Whereas: to purchase a different make of equipment would be inefficient and uneconomical
since alternate attachments and additional parts would have to be purchased which would not
be interchangeable with the one already on hand, and
Whereas: the Caterpillar "Mini Excavator" is a unique piece of equipment utilized for water,
sanitary sewer, stormwater/drainage, roadway, summer trail, and parks and grounds
maintenance, and
Whereas: the Public Works Committee discussed the fleet replacement modification
substituting the mini excavator for the backhoe and recommended the replacement/purchase
of a Caterpillar "Mini Excavator", now therefore be it
Resolved: that for the reasons of efficiency and economy and pursuant to the authority
conferred by Subdivision 5 of Section 103 of the General Municipal Law, it is determined by this
Board that there is a need for standardization in the purchase of a Caterpillar"Mini Excavator"
for the Town Public Works Department, and be it further
TB Minutes February 9,2015 Page 7 of 18
Resolved: that, pursuant to NY Highway Law§ 142, the Highway Superintendent/Director of
Public Works be and he hereby is authorized to solicit a contract for the purchase of a
Caterpillar "Mini Excavator" with the lowest responsive and responsible bidder after
advertisement for sealed bids and public bidding in the manner provided by Section 103 of the
General Municipal Law.
Moved: Rod Howe Seconded: Rich DePaolo
Vote: Ayes—Howe, DePaolo, Hunter, Engman, Goodman, Leary and Levine
Agenda Item 10 Consider disposition of surplus/unusable trailer
TB Resolution No. 2015-021: Approval of disposition of a surplus/unusable 1993 Trailer(T7)
from the Public Works Department
Whereas, the Town of Ithaca has a 1993 Trailer(T7)that is not road worthy and is in disrepair;
and
Whereas, the Town of Ithaca Public Works Department currently has several useable trailers;
now therefore be it,
Resolved,the Town Board of the Town of Ithaca hereby declares the above-described
equipment to be in permanent disrepair and no longer useable by the Town; and
Further resolved, that the above described equipment be scrapped with the money from the
sale going into the Cash Reserve—Highway Equipment (DB230) account.
Moved: Tee Ann Hunter Seconded: Rod Howe
Vote: Ayes— Hunter, Howe, Levine, Leary, DePaolo, Engman and Goodman
Agenda Item 11 Consider a Resolution of Appreciation for Kristine Shaw—Conservation
Board
TB Resolution No. 2015-022: Resolution of Appreciation and Recognition of Service for
Kristine Shaw
Whereas, Kristine Shaw was appointed to the Town of Ithaca Conservation Board in March
2009, and served as Chair of such board from January 2012 through 2013; and
Whereas, Ms. Shaw submitted her resignation on said board effective December 31, 2014; and
Whereas, Ms. Shaw has been a significant member of the board,who has devoted much
personal time and energy to Conservation Board projects, including serving on the Richard B.
Fischer Environmental Award Committee and the Communications Committee, as well as
TB Minutes February 9,2015 Page 8 of 18
serving as the Town's representative on the Tompkins County Environmental Management
Council for several years; and
Whereas, Ms. Shaw's education and background as an attorney and her passion for
environmental concerns has been a valuable asset to the board; and
Whereas,the Town of Ithaca is indebted to Ms. Shaw for her contributions and service to the
town and its citizens in these capacities;
Now,Therefore, Be It
Resolved, that the Town Board of the Town of Ithaca, on behalf of the Town and its citizens,
express our sincere appreciation and gratitude to Kristine Shaw for her dedicated and valuable
service to our community.
Moved: Bill Goodman Seconded: Rich DePaolo
Vote: Ayes—Goodman, DePaolo, Engman, Howe, Hunter, Leary and Levine
Agenda Item 12 Discuss and Consider Authorization for Supervisor to sign a contract
with Chiang&O'Brien for Phase II of the renovations to the front offices of Town Hall
TB Resolution No. 2015-023: Authorizing the Town Supervisor to sign a contract with Chiang
&O'Brien for Phase II of the Town Hall Front Offices remodeling project
Whereas, the Town Board approved the project and allocated funds in the 2015 Budget for the
renovations/remodeling of the front offices at Town Hall, and
Whereas, a contract has been prepared and submitted for approval for Phase II of the project
which will include finalizing the concept into plans and specifications and the oversight of the
project, now therefore be it
Resolved,that the Town Board hereby authorizes the Town Supervisor to sign the submitted
contract for Phase II of the Town Hall Renovation — Front Offices project, subject to the
approval of the Attorney for the Town.
Moved: Bill Goodman Seconded: Rod Howe
Vote: Ayes—Goodman, Howe, Engman, Leary, Levine and DePaolo Nays—Hunter
Item 13 Moved up to after Item 7
Agenda Item 14 Consider an order setting a public hearing for the proposed sewer
improvement "Influent Building and Dewatering System Sewer Improvement at the Ithaca
Area Wastewater Treatment Facility and establishing the Town of Ithaca Influent Building and
Dewatering System Sewer Improvement Area,Subject to Permissive Referendum
TB Minutes February 9,2015 Page 9 of 18
TB Resolution No. 2015-024:Order Setting a Public Hearing Regarding a Proposed Sewer
Improvement for the Town of Ithaca,Tompkins County, New York, pursuant to Article 12-C of
the Town Law,to be known as the Town of Ithaca Influent Building and Dewatering System
Sewer Improvement at the Ithaca Area Wastewater Treatment Facility,and establishing the
Town of Ithaca Influent Building and Dewatering System Sewer Improvement Area
Present: Herb Engman, Bill Goodman, Rich DePaolo, Eric Levine,Tee Ann Hunter, Rod Howe
and Pat Leary
Moved: Eric Levine Seconded: Rod Howe
Whereas, a map, plan and report, including an estimate of cost, have been duly
prepared in such manner and in such detail as has heretofore been determined by the Town
Board of the Town of Ithaca, Tompkins County, New York, relating to the establishment and
construction, pursuant to Article 12-C of the Town Law, of sewer system improvements to be
known and identified as the Town of Ithaca Influent Building and Dewatering System Sewer
Improvement at the Ithaca Area Wastewater Treatment Facility (the "Improvement"), to
provide such sewer Improvement to the present Town sewer improvement, such sewer system
Improvement to be jointly constructed and jointly owned by the Town of Ithaca, City of Ithaca
and Town of Dryden, all of which are co-owners of the Ithaca Area Wastewater Treatment
Facility, to serve a benefitted area in said Town of Ithaca to be known as the Town of Ithaca
Influent Building and Dewatering System Sewer Improvement Area (the "Sewer Improvement
Area"); and
Whereas, said map, plan and report, including estimate of cost, were prepared by a
competent engineer, duly licensed by the State of New York and have been filed in the office of
the Town Clerk of said Town, where the same are available during regular office hours for
examination by any person or persons interested in the subject matter thereof; and
Whereas, the area of said Town determined to be benefited by said Improvement
consists of the entire area of said Town excepting therefrom the area contained within the
Village of Cayuga Heights, and
Whereas, the Improvement proposed in connection with the establishment of the
Sewer Improvement Area consists of the sewer improvements set forth below, and as more
particularly shown and described in said map, plan and report presently on file in the office of
the Town Clerk, at an initially determined maximum estimated cost to said Sewer Improvement
Area of$2,575,440:
The project will consist of improvements to the Influent Building and dewatering
systems at the Ithaca Area Wastewater Treatment Facility located at 525 Third Street in the City
of Ithaca, including:
TB Minutes February 9,2015 Page 10 of 18
• Replacement of two existing screens with two new mechanically cleaned screens
in the Influent Room,
• Installation of screenings washers and compactors,
• Installation of screenings handling equipment,
• Installation of an odor control system,
• Lighting replacements and improvements,
• General maintenance and painting,
• Improvements to the dewatering system with increased capacity
• Installation of a new leachate reception and storage system for leachate
reception, equalization, and controlled discharge into the treatment plant; and
Whereas, said $2,575,440 maximum estimated cost, which is the cost of the project to
be expended by the Town of Ithaca, shall be authorized to be paid, as follows: Ithaca Area
Wastewater Treatment Facility co-owner City of Ithaca will issue bonds to pay for the City of
Ithaca's share of the improvements at the Facility as well as for the Town of Ithaca's
Improvement. The Town of Ithaca will not co-issue or be liable on the bonds. The Town of
Ithaca will reimburse the City of Ithaca through a contract between the City of Ithaca and the
Town of Ithaca. The Town of Ithaca's contractual payments to the City of Ithaca are proposed
to be paid by expenditure of current revenues and surplus funds from sewer rents and charges
to be assessed, levied upon and collected from the several lots and parcels of land within such
Sewer Improvement Area, outside of any village, which the Town Board shall determine and
specify to be especially benefited by the improvements; and
Whereas, the Improvement has been determined to be a Type II Action pursuant to the
regulations of the New York State Department of Environmental Conservation promulgated
pursuant to the State Environmental Quality Review Act (SEAR), the implementation of which
as proposed, said regulation provides will not result in a significant adverse environmental
effect; it is Type II and not subject to review under SEAR for the following reasons: the
Improvement includes the purchase of equipment; replacement in kind of piping on the same
site; maintenance involving no substantial changes in an existing structure or facility; and
construction of accessory non-residential structures or facilities involving less than 4,000 square
feet of gross floor area and not involving a change in zoning or a use variance and consistent
with local land use controls; and
Whereas, it is now desired to call a public hearing for the purpose of considering said
map, plan and report, including estimate of cost, and the providing of the Improvement, and to
hear all persons interested in the subject thereof concerning the same, all in accordance with
the provisions of Section 209-q of the Town Law;
Now, therefore, it is hereby ordered, by the Town Board of the Town of Ithaca,
Tompkins County, New York, as follows:
TB Minutes February 9,2015 Page 11 of 18
Section 1. A public hearing shall be held by Town Board of the Town of Ithaca,
Tompkins County, New York, at the Town Hall, 215 North Tioga Street, in Ithaca, New York, in
said Town, on the 23`d day of February, 2015, at 4:30 o'clock P.M., Prevailing Time, to consider
the aforesaid map, plan and report, including estimate of cost, and the question of providing
the Improvement, and to hear all persons interested in the subject thereof concerning the
same and to take such action thereon as is required by law.
Section 2. The Town Clerk is hereby authorized and directed to publish a Notice of
Public Hearing regarding the aforesaid Improvement to be published once in the official
newspaper, and also to post a copy thereof on the town signboard maintained by the Town
Clerk, not less than ten (10) nor more than twenty (20) days before the day designated for the
hearing as aforesaid, all in accordance with the provisions of Section 209-q of the Town Law.
Section 3. This Order shall take effect immediately.
The question of the adoption of the foregoing Order was duly put to a vote on roll call,
which resulted as follows: Herb Engman, aye; Bill Goodman, aye; Rich DePaolo, aye; Pat Leary,
aye;Tee Ann Hunter, aye; Eric Levine, aye and Rod Howe, aye.
The Order was thereupon declared duly adopted.
Agenda Item 15 Consider Authorization for the Town Supervisor to sign a contract for an
additional provider of legal services
The Board approved changing the contract to cover any Town busin ess, not just associated with
the Planning Board and also to remove the Planning Board from the statement regarding
cancelling services.
TB Resolution No. 2015-025: Approval and Authorization for the Town Supervisor to Execute
a Contract for Additional Legal Services
Resolved, that the Ithaca Town Board hereby approves and authorizes the Town Supervisor to
execute a contract for additional legal services, as needed, provided by Lorraine Moynihan-
Schmitt
Moved: Bill Goodman Seconded: Rich DePaolo
Vote: Ayes—Engman, DePaolo, Hunter, Levine, Goodman, Howe and Leary
Agenda Item 16 Consider Consent Agenda Items
TB Resolution 2015- 026:Adopt Consent Agenda
Resolved, that the Town Board of the Town of Ithaca hereby approves and/or adopts the
following Consent Agenda items:
a. Approval of Town Board Minutes of January 12, 2015
TB Minutes February 9,2015 Page 12 of 18
b. Town of Ithaca Abstract
c. Bolton Point Abstract
d. Approval of Records Management% Day—2/27/2015
e. Ratify appointment of Senior Account Clerk Typist—Bolton Point
f. Approve Disposition List—Records Management
Moved: Bill Goodman Seconded: Rich DePaolo
Vote: Ayes—Goodman, DePaolo, Hunter, Leary, Engman, Levine and Howe
TB Resolution 2015-026a: Approval of Minutes of January 13,2015
Whereas, the draft Minutes of the January 13, 2015 meetings of the Town Board have been
submitted for review and approval, now therefore be it
Resolved, that the Town Board hereby approves the submitted minutes as the final minutes of
the meeting January 13, 2015 of the Town Board of the Town of Ithaca.
TB Resolution No. 2015-026b:Town of Ithaca Abstract
Whereas the following numbered vouchers have been presented to the Ithaca Town Board for
approval of payment; and
Whereas the said vouchers have been audited for payment by the said Town Board; now
therefore be it
Resolved that the governing Town Board hereby authorizes the payment of the said vouchers in
total for the amounts indicated.
VOUCHER NOS. 105- 176
General Fund Town wide 39,740.57
General Fund Part Town 171754.09
Highway Fund Part Town 66,348.42
Water Fund 23,839.72
Sewer Fund 16,406.32
Christopher Circle Water Tank 6,032.00
Risk Retention Fund 193.25
Fire Protection Fund 148,511.20
TOTAL 318,825.57
TB Resolution No. 2015-026c: Bolton Point Abstract
Whereas,the following numbered vouchers for the Southern Cayuga Lake Intermunicipal Water
Commission have been presented to the governing Town Board for approval of payment; and
TB Minutes February 9,2015 Page 13 of 18
Whereas, the said vouchers have been audited for payment by the said Town Board; now,
therefore, be it
Resolved, that the governing Town Board hereby authorizes the payment of the said vouchers.
Voucher Numbers: 13-57
Check Numbers: 15730-15774
Burdick Hill Tanks Project $ 0
Capital Impr/Repl Project $ 0
Operating Fund $_65 988.30
TOTAL $ 65,988.30
Less Prepaid $ 36,137.94
TOTAL $ 29,850.36
TB Resolution No.2015—026d:Approve Closing Town Hall for a Half Day for Records
Management
Whereas, the Records Management Officer and Supervisor's Advisory Committee have found it
beneficial to close Town Hall for Records Management in order to cycle records into storage
and prepare records for filing; now, therefore, be it
Resolved, that the Town of Ithaca Town Board hereby approves closing Town Hall on Friday,
February 27, 2014 from 8:00 am until 1:00 p.m. for Records Management.
TB Resolution No. 2015 — 026e: Ratification of Appointment Senior Account Clerk Typist-
SCLIWC
Whereas, there is presently a vacancy in the part time position of Senior Account Clerk Typist in
the Administration Department at Southern Cayuga Lake Intermunicipal Water Commission;
and
Whereas, the Finance Manager, General Manager, and Human Resources Manager interviewed
candidates from the eligible listing available from Tompkins County Civil Service; and
Whereas,the said have determined that Winona Fisher possesses the necessary knowledge and
skills to satisfactorily perform the duties of a Senior Account Clerk Typist; and
Whereas,Winona Fisher was appointed by SCLIWC at the February 5, 2015 meeting based on a
part time level of 25 hours per week, retroactive to January 26, 2015; now, therefore, be it
Resolved, the Town Board of the Town of Ithaca does hereby ratify SCLIWC's appointment of
Winona Fisher as a part time Senior Account Clerk Typist for the Administration Department;
and be it further
TB Minutes February 9,2015 Page 14 of 18
Resolved, this is a 25 hours a week position, at the hourly wage of$20.50 from account
number SW8310.101, with part time benefits; and be it further
Resolved, a twenty six (26) week probationary period applies, with no further action by the
Commission or Town Board, if there is successful completion of the probationary period as
determined by the Finance Manager.
TB Resolution No. 2015-026f:Approval of Records Management Disposition Listing
Whereas, the Records Management Officer has submitted a list of records eligible for
disposition according to the State Archives and Records Administration (SARA) Records
Retention and Disposition Schedule MU-1 for Town Board review, now therefore be it
Resolved, that the Town Board hereby authorizes and directs the Records Management Officer
to dispose of the records submitted in accordance with the Schedule referenced above.
Agenda Item 17 Reports of Town Officials
Aerator for Trumansburg Rd water tank
Mr. Engman explained that the town of Ulysses has talked to him about the possibility of
putting an aerator on our Trumansburg Rd tank to help deal with increased levels of
trihalomethanes or TTHM contaminates in the water. TTHM is present in the water at
acceptable levels as it is delivered to their tank, but when water sits still, the levels increase.
Their staff believes that an aerator will significantly help lower these and it would work best if it
was put in our tank instead of theirs. They are willing to pay for the engineering study to
determine the feasibility which would cost around $35K and then would look to split the actual
cost of the aerator with the Town which is estimated at$90K.
Discussion followed with board members asking questions about the maintenance of the
aerator, the life of the aerator and the costs of the increase in electricity as well as whether we
could move the aerator to another tank if the Trumansburg tank was replaced in the future.
Mr. Weber responded that it is most likely movable and the operating costs as far as electricity
are probably minimal but he can get that information to the board. Mr. DePaolo asked what
benefit our residents would get and Mr. Engman responded that the town of Lansing has a
marked reduction in the TTHM levels so we could expect to get the same and if the State lowers
the levels we would be proactively prepared.
The board was in favor of having Mr. Engman and Mr. Weber continue talking to Ulysses to see
if it will work, and if it will work we are pretty likely to go ahead.
Update on PW equipment
Mr. Weber explained the recent purchases that were done "piggyback" with other municipal
bids and the specifications sheets which the board had indicated it would like to see.
TB Minutes February 9,2015 Page 15 of 18
Pine Tree Rd Pedestrian Walkway Update
Mr. Engman reported that Cornell has indicated they will double their contribution from $200K
to $400K to help cover the $400K shortfall in the project caused by the redesign to move the
walkway off of the road and the associated retaining wall. The County has also said they would
increase their contribution with another $100K and the question is whether the Town is willing
to increase our contribution from $35K to $70K. Mr. Engman added that he has been very
careful to make sure it is clear that the town will maintain the walkway only, not the wall or the
eventual repair or replacement of the walkway itself or the wall as they age. Mr. Weber
explained that the move was to increase the width to meet ADA requirements even though the
original plans fell within the exceptions for ADA. The drop in grade will require terracing and
that is where the retaining wall comes in.
A lengthy discussion followed on the concerns from the neighborhoods in the past on this topic
regarding truck traffic. Board members would like to use this project as an opportunity to try
and leverage a traffic signal at the Pine Tree Rd/Rte. 79 intersection that residents have been
wanting for a while and to discuss other traffic mitigations. The residents in the area feel there
will be increased truck traffic but it is presumed that the trucks that come in now will stay the
same, they might have a few more coming from a different direction but deliveries are
deliveries. The large project that had been talked about by Cornell when this walkway was first
proposed, which would have generated a lot of construction traffic over a number of years
which had the neighborhood residents greatly concerned, has not been funded and is not in the
foreseeable future.
Board members and staff noted that this project has been off the table for a while and they
would like to see the details again to familiarize themselves with it and look for possible
mitigations and there should be a public hearing to get comments from the residents.
The Board agreed to move forward with discussing the increased funding and Mr. Engman
should convey to them the interest in mitigations for standard traffic, not only truck traffic.
TCOOG/CDRC training being offered
Mr. Engman reported that CDRC is scheduling a training on a Saturday and had asked TCOOG
members to poll their boards about which Saturday in April would work. Members stated that
there is a school break end of March/beginning of April so the first weekend in April should be
avoided.
Lake View Cemetery Update
Mr. Engman reported that there is a possible significant donation that the town is helping to
facilitate but it is not confirmed at this point. The Board continues to function and is making
some headway.
Town Committees
Report from Economic Development Committee— Inlet Valley Meeting
TB Minutes February 9,2015 Page 16 of 18
Mr. Howe reported that the meeting was well attended, about 20 people, and although there
was a lot of discussion about the Maguire proposal but some other takeaways were that people
thought there was a real disconnect regarding the Comp Plan ideas for the area and the
conditions that already exist; they didn't see how it could happen how you could get from here
to there and that what is identified in the Comp Plan wouldn't work. People were also
confused about zoning and what they could and couldn't do and a general feeling that the town
is not supportive of economic development. People expressed their concerns and frustrations.
Attendees did appreciate the effort of the meeting and would like to meet again.
Mr. Howe added that once the committee meets again and combines all their thoughts and
comments, he will report again.
Mr. Engman added that there was general agreement that traffic is very, very bad and
something needs to be done because their businesses are hurting.
Mr. DePaolo asked what the justification was for keeping some board members away from the
meeting because he was very involved in the Maguire discussions and other aspects of the area
and he wanted to know the rationale for keeping some away. Mr. Engman responded that his
thought was that his thinking was that we didn't know how many people would show up and he
was afraid we would have more town officials than participant and that would hinder their
comments but in retrospect, that will not be a problem. This one we didn't know what to
expect but now we do.
Ms. Ritter added that someone who had spent a lot of time venting at the meeting said that he
had never gotten an invitation to a meeting like this and he really appreciated that.
Mr. Engman added that one of the major farm land owners there told him that farming is dead
here, which surprised him and changed his attitude. Farmers are saying we want to sell this
land because a truckload or two is not practical. Mr. Howe agreed, saying that he heard a lot of
comments about what is in the Comp Plan is just not going to work.
Ms. Hunter asked if this would be a good place for a shurette or study because it seems we
need a substantive vision because it is difficult in that area.
Ms. Leary stated that this sounds exactly why potential developers have the impression that the
town is not interested in economic development. The more we vision and plan the less we will
have economic development because we want to make the town not friendly to economic
development which is portrayed in the Comprehensive Plan. We cannot have development if
we put too many restrictions on it.
Ms. Ritter stated that the town's professional planning staff has some ideas they would like to
share about this area too.
TB Minutes February 9,2015 Page 17 of 18
Agenda Item 18 Review of Correspondence
Meeting was adjourned upon a motion and a second at 7:30 p.m.
Submitte y,
Paulette Terwilliger,Town Clerk
TB Minutes February 9,2015 Page 18 of 18
Board of Fire Commissioners
Report to Ithaca Town Board
February 9,2015
The following is a summary of the Board of Fire Commissioners quarterly report to the Ithaca
Town Board for the fourth quarter of 2014.
Included with this report are:
• The Fire Chief's Report given at the January 13, 2015 BFC meeting.This includes the
Fire Marshal's Report &Fire Prevention Bureau activity.
• The department call activity reports for January 1- December 31, 2014.Total calls 5,164.
• The financial operations summary through December 31, 2014.
Fire Department Operational Staffing (December 31,2014).
• As of December 31, 2014 the active Fire Fighting staffing totaled 61 (on duty staffing- 1
Chief, 6 Assistant Chiefs, 7 lieutenants, &46 Fire Fighters)plus 1 Deputy Chief on per
diem. In addition there is 1 Administrative Coordinator for a total of 62 personnel.
• As of December 31, there are 2 vacant positions in the Department—A current fire
fighter will be promoted to fill the open Lieutenant position in January and 2 new fire
fighters will be hired in January.
Capital Proiects
2015 Capital budget includes replacement of 1 fire engine.
2014 Fire Department Budget—The department finished 2014 approximately 100,000 under
budget.
2015 Fire Department Budget- The Department operating budget for 2015 is approximately
20,000 lower than the 2014 budget.
Board Agendas & Minutes for 2014
The BFC meeting agendas and minutes have been posted on the City Website.Agenda's for
meetings in 2014 can be found on the City's website under the section for the Board of Fire
Commissioners. The link to all available minutes (dating back to October 1987)
https://Ifweb.tompkins-co.org8YebLink8/DocView.aspx?id=297404&dbid=13
Volunteer Program Development
Two volunteers will begin training February 14, 2015 to become active members in the
department as class I interior firefighters. A third volunteer has completed his scene support
training and will provide fire ground support. (Attached is a copy of the interior fire fighter
training schedule).
The Fire Police hold monthly training sessions and the interior volunteers participate in training
with the career staff.
The draft volunteer handbook will be reviewed and revised in 2015. An effort is underway for a
more active recruitment campaign to begin in 2015.
Other Items & Items in progress:
1 The department call activity was somewhat higher than in previous years. Technical
Board of Fire Commissioners
Report to Ithaca Town Board
February 9,2015
issues with the County 911 system precluded implementing the proposed new protocol
to reduce the number of non-life threatening EMS calls that the department is dispatched
to. Upgraded software for the system, may make it possible to implement the changes in
protocol in 2015.
2 Charter Review- the BFC continues to review and discuss changes in the charter relating
to the role and responsibilities of the Board of Fire Commissioners. We anticipate
working with the Common Council's City Administration committee on this issue.
3 Resource recovery/False Alarm Policy—Currently on hold following preliminary review
with the City Attorney.
4 County Fire-Disaster—EMS Advisory Board—no new action on this issue.
5 Training Center Facility Project—this is still under consideration, no construction has
been authorized due to the training site being located on land designated as City Park
land.
6 City-Town Fire Service Contract-The Board of Fire Commissioners is concerned about
the organizational impact and impact on the Community served by the Ithaca Fire
Department if there is a significant change in the current agreement between the City and
the Town.
7 There has been a vacancy on the Board since January 2014 .
Highlights for 2014: Commissioners—Ellsworth (Town), Hoard (City), Gilligan (Town), Sparks
(City), 1 Vacancy-(City) .
Line Staffing: Assistant Chief/Training officer filled by promotion of R.Tracy. The lieutenant
position in the Fire Prevention Bureau was reclassified as an Assistant Chief/Fire Marshall
position—filled by G. Haines-Sharp. There were 3 vacant positions in the department at the
beginning of the year and 3 retirements in 2014—(2 FireFighters and 1 Lt.) . Four new fire
fighters were hired in 2014 and 2 vacancies at the end of 2014 were filled with 2 new recruits
that started in January 2015. The vacant Lieutenant position was filled by promotion of G.
Farwell. There is a pending retirement(Feb. 2015)of Asst. Chief LaBuff.
Apparatus/Equipment—a new water/ice rescue rigid hull inflatable boat was acquired by in June.
Notable incidents- major and prolonged flooding in sections of Ithaca in January 2014. Truck
crash into Simeon's Restaurant.
Respectfully Submitted,
Bill Gilligan
Chair, Board of Fire Commissioners
CITY OF ITHACA
V e4 310 West Green Street Ithaca, New York 11850-5497
OFFICE OF THE FIRE CHIEF
Telephone: 607/272-1234 Fax: 607/272-2793
MEMORANDUM
To: Board of Fire Commissioners
From: Tom Parsons,Fire Chief
Date: January 13, 2015
Re: Fire Chief's Monthly Report to the Board of Fire Commissioners
ADMINISTRATIVE DIVISION
Administration
1) Career Personnel Report
PERSONNEL STAFFING LEVELS
1 Chief
1 Deputy Chief(per diem)
6 Assistant Chiefs
7 Lieutenants
46 Fire Fighters
61 Uniform Personnel
I Administrative Coordinator
Total employees as of December 31St 2014—62
a) Vacancies
• There are 2 Firefighter vacancies that will be filled 1/20/2015
b) Hiring/Promotions
• On January 4th,2015,Firefighter Gary Farwell was promoted to Fire
Lieutenant.
• On January 20th,2015: Louisa Cushman Goodsell and Robert Shepherd will
start work as recruit firefighters for the department. They fill vacancies
caused by the retirements of Firefighter Michael St. Denis,and Lt Roy Trask.
Page 2 of 3 -Fire Chiefs Monthly Report January 13,2015
C) Retirements:
• Assistant Chief Lee Labuff has notified me that he intends to retire on
February 22nd,2015
2) Budget Status
a) 2014 Budget: Budget Summary has been provided.
b) Common Council adopted 2015 Budget on November 13th. The Department's
budget is approximately$20,000 less than the 2014 Budget. Common Council
approved the addition of a Fire Pumper to the 2015 Capital Projects. The Town of
Ithaca still must approve the purchase of the vehicle.
3) County Communications and 911 Programs:
a) Update:The Tompkins County 911 Center has updated its Computer Aided
Dispatch System and Radio Consoles. These changes are allowing more
flexibility in for the department to adjust our response plans.
4) Grants and Donations
a) The 2014 Assistant to Firefighters Grant Application Period is closed as of
December 5"'2014. We worked with a grant writer to produce another grant
application with the purpose of replacing all of our 15 year old Self Contained
Breathing Apparatus. The cost of replacing all of the department's Self Contained
Breathing Apparatus is near$500,000. The Assistance to Firefighters Grant could
provide up to 80%of the funding for the project.
LIFE SAFETY DIVISION
Fire Prevention Bureau
1) Code Enforcement Division: The annual report will be sent out later this week
2) Fire Investigation Unit:
There were two fire investigations performed by the Fire Investigation Team in
December. The first was for a fire in the Town of Ithaca at 222 Tarrytown Drive,and the
second was for an incident in the City of Ithaca at 505 Hector Street.
Page 3 of 3 -Fire Chief's Monthly Report January 13,2015
3) Public Education and Special Events: Report will be sent out later this week
OPERATIONS DIVISION
Response
1) See Attached Annual Report
Simultaneous Calls : 20.7 %
2) Emergency Management: No Report
3) Mutual Aid Calls: Quarterly Report
Support
1) Training
Quarterly Report
2) Training Center
Quarterly Report
3) Apparatus and Facilities
No Report
Volunteer Recruitment and Retention
1) Summaries of Service Hours: Quarterly Report
2) There are currently 15 Active Volunteer Firefighters and Fire Police
3) Requests from Company Members to become active: None
TOMPKINS COUNTY FIREFIGHTER I
COURSE SCHEDULE
LE
SPring 2015
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[officer orientalion] __. �-_ __ ICS-7(111.(100
Sat rt:,it,int; 92 Fircliit hter PPE: SC1.3A Presentation:
Rod tr',1 a Basher l till rt
1-di 141h Cotter PPE/SC;F3A skill,b-1-1 to 6-1-5. 6-1-10 to f lta11e:at
ia
12:00 6-1-12, 9-1-9 (•l,, ,
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':OAC:homework quiz is•ucd
I'tlu Ttaitting Pull I'!'!:
1:6.21
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CCIIn`r 13itS11C't NCIlA
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18:00 Center Ch.14&Ch.15 Basher operalcris
Wed Training
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April 8" Center #18-Dire Strearns presentation Ch.16 2 enginvs ce:
19:00 orKmaklrs
I tuff 1119—.Hose Skills 14-1-1 to 4; 15-1-5,9,12, 15,24, Basher Smith
April 14"' Training 25,26,27; 16-1-1 to 3.17-1-7 ?
19:00 Center Full Gear
Thurs
April 10 'Training #20-1--im Control presentation: Rimd:It'sTn 2 engine&
1 5:00 Center homework quiz issued C'h.17 orvrator
Tu` Basher
AM121" Training 421 -Survival Skills:9-I-8, 11.11 A, 12. 12 A.14, 2 crtgirn..0
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18:00 15, 16 operators
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A1nil 23" Training I engine&
15:00 Center Smith ? ope,a�,n
Wed Basher Smith
AMI 20 Unsing FU #23-Vehiele Fires and Portable Extinguishers: 7 7 2 mpinr.&
18:00 Skills 7-I-1 to 3,17-I-8 operators
Sat
Basher Snlitll 2 rngiluN-&
May 2" Training #24—Structural tires 1;Skill 17-1-1 A ? ? op�rttc►n
08:00 Center FAST&INS
Sal Bashcr Smith 2 engines&
May 2" Training #25-Structural Fires 2:Skill 17-I-1 l3 ? operators
12:00 Center FASl'&EJNIS
Mon
May 4th Training #26-Lass Control/Origin and Cause presentation; Read:iFSTA Full Gear
18:00 Center Activities 18-I-8 to I I Ch.13&Ch.19 Bashcr
Thu
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May 7t° 'I'mining IM—Lil'c safety initiatives/CS Awareness 2 1.pgs Full Gear
18:00 center presentation;homework quiz issued,review 538-140 Bashcr
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full PP['
May 12"' Training n28-Skills review and testing Basher SCBA
18:00 Center spare i3ottle
S111411 ? P,ntahle Radic,
Fri Basher Full PPE:
May I S°i Training 1129-Testing-wriiten!skills SC13A
18:00
Center Smith ? Spam,Bottle
Portable Radio
1. 16 Homework skills to be signed off by Dome FD:NYS Skill Sheets 2-I-1;2-1-2; 6-1-6&
7; 6-1-8 &9; 8-1-1; 10-I-1; 11-1-1; 11-I-2; 12-I-1; 15-1-1 &2; 15-I-3 &4; 15-1-6; 15-1-10 &
14; 15-1-11 & 14; 18-I-1, 2 &3; 18-1-6 &7.
2. Students required to complete First-Aid, CPR, 1-100.b, and IS-700.a prior to graduation
to receive certificate
3. Readhig assignments to be completed before class listed.
4. If combined BEFO course, students will attend the pertinent units as listed in Basic
Exterior Firefighting Operations 42 hour model
5. "fake home quizzes are due at session following issue.
Ithaca Fire Department
Incident Type Period Comparisons
Alarm Date Between (01/01/2014) and {12/31/20141
incident Type 01/01/2014 01/01/2013 01/01/2012 01/01/2011
to to to to
12/31/2014 12/31/2013 12/31/2012 12/31/2011
100 Fire, Other 13 6 5 8
111 Building fire 38 32 34 34
112 Fires in structure other than in a building 2 1 0 2
113 Cooking fire, confined to container 23 24 30 32
114 Chimney or flue fire, confined to chimney or 5 1 1 3
116 Fuel burner/boiler malfunction, fire confined 0 1 0 0
118 Trash or rubbish fire, contained 4 5 3 6
130 Mobile property (vehicle) fire, Other 1 2 1 2
131 Passenger vehicle fire 14 14 11 12
132 Road freight or transport vehicle fire 2 2 2 0
134 Water vehicle fire 0 1 0 0
138 Off-road vehicle or heavy equipment fire 2 0 2 0
140 Natural vegetation fire, Other 4 2 11 6
142 Brush or brush-and-grass mixture fire 2 2 2 1
143 Grass fire 1 0 3 0
150 Outside rubbish fire, Other 5 6 5 5
151 Outside rubbish, trash or waste fire 12 8 14 1.1.
154 Dumpster or other outside trash receptacle fire 5 4 4 3
160 Special outside fire, Other 0 6 3 4
161 Outside storage fire 1 1 0 0
162 Outside equipment fire 0 1 1 0
170 Cultivated vegetation, crop fire, Other 1 1 0 1
172 Cultivated orchard or vineyard fire 0 0 0 1
212 Overpressure rupture of steam boiler 0 1 1 0
231 Chemical reaction rupture of process vessel 0 1 0 0
240 Explosion (no fire) , Other 1 1 0 0
251 Excessive heat, scorch burns with no ignition 3 0 3 1
300 Rescue, EMS incident, other 11 15 11 19
3001Gorge Rescue, EMS incident, Ground Evacuation 1 1 1 1.
3002Gorge Rescue, EMS incident, Low Angle Rope 2 1 0 1
311 Medical assist, assist EMS crew 21 24 28 33
320 Emergency medical service, other 66 47 13 0
321 EMS call, excluding vehicle accident with injury 2057 1940 2034 2121
322 Motor vehicle accident with injuries 101 102 94 112
323 Motor vehicle/pedestrian accident (MV Ped) 16 23 31 17
324 Motor Vehicle Accident with no injuries 34 39 29 37
331 Lock-in (if lock out , use 511 ) 0 1 0 0
3311Lock-in / Knox Box Access Required 1 0 3 0
3312Lock-in / Force Entry Required 0 1 4 0
341 Search for person on land 0 1 3 0
342 Search for person in water 1 0 0 0
350 Extrication, rescue, Other 2 1 2 1
01/13/2015 14 :13 Page 1
Ithaca Fire Department
Incident Type Period Comparisons
Alarm Date Between {01/01/2014} and fl2/31/20141
Incident Type 01/01/2014 01/01/2013 01/01/2012 01/01/2011
to to to to
12/31/2014 12/31/2013 12/31/2012 12/31/2011
351 Extrication of victim(s) from building/structure 0 0 0 1
352 Extrication of victim(s) from vehicle 0 4 4 2
353 Removal of victim(s) from stalled elevator 13 9 8 12
354 Trench/below-grade rescue 0 0 1 0
3561Gorge Rescue, High-angle Extrication 2 3 0 2
360 Water & ice-related rescue, other 0 1 1 3
361 Swimming/recreational water areas rescue 0 3 4 3
363 Swift water rescue 0 1 0 1
365 Watercraft rescue 0 1 0 0
381 Rescue or EMS standby 8 6 4 4
400 Hazardous condition, Other 67 52 60 55
410 Combustible/flammable gas/liquid condition, 9 7 7 11
411 Gasoline or other flammable liquid spill 17 9 8 6
412 Gas leak (natural gas or LPG) 76 69 64 81
413 Oil or other combustible liquid spill 4 3 3 7
420 Toxic condition, Other 1 0 0 0
421 Chemical hazard (no spill or leak) 3 2 1 2
422 Chemical spill or leak 3 2 3 2
424 Carbon monoxide incident 25 25 16 25
440 Electrical wiring/equipment problem, Other 16 19 12 13
441 Heat from short circuit (wiring) , defective/worn 6 6 3 3
442 Overheated motor 9 9 6 3
443 Breakdown of light ballast 1 4 1 5
444 Power line down 33 23 26 28
445 Arcing, shorted electrical equipment 21 19 24 18
451 Biological hazard, confirmed or suspected 1 1 0 1
460 Accident, potential accident, Other 1 2 1 1
461 Building or structure weakened or collapsed 1 0 1 4
462 Aircraft standby 0 0 1 1
463 Vehicle accident, general cleanup 5 7 10 3
480 Attempted burning, illegal action, Other 0 1 3 0
481 Attempt to burn 2 0 0 0
500 Service Call, other 164 147 149 131
510 Person in distress, Other 20 12 12 10
511 Lock-out 7 9 8 9
512 Ring or jewelry removal 1 0 1 0
520 Water problem, Other 25 10 8 23
521 Water evacuation 20 7 2 76
522 Water or steam leak 29 14 13 18
531 Smoke or odor removal 5 8 8 5
540 Animal problem, Other 1 0 1 0
541 Animal problem 1 0 0 0
01/13/2015 14:13 Page 2
Ithaca Fire Department
Incident Type Period Comparisons
Alarm Date Between (01/01/2014} and (12/31/2014}
Incident Type 01/01/2014 01/01/2013 01/01/2012 01/01/2011
to to to to
12/31/2014 12/31/2013 12/31/2012 12/31/2011
542 Animal rescue 2 1 0 1
550 Public service assistance, Other 15 16 15 23
551 Assist police or other governmental agency 24 22 27 31
552 Police matter 7 3 1 6
553 Public service 9 5 5 2
554 Assist invalid 7 16 4 4
555 Defective elevator, no occupants 1 1 0 0
561 Unauthorized burning 8 12 7 '1
571 Cover assignment, standby, moveup 2 1 3 2
600 Good intent call, Other 65 72 66 67
611 Dispatched & cancelled en route 7 5 8 1.2
6111Dispatched & cancelled en route - By Dispatcher 19 8 14 22
6112Dispatched & cancelled en route - By Bangs 218 218 167 97
6113Dispatched & cancelled en route - By CUEMS 67 70 73 66
6114Dispatched & cancelled en route - By CU EH&S 139 111 57 52
6115Dispatched & cancelled en route - By IC Safety 70 69 50 9
6116Dispatched & cancelled en route - By Other EMS 0 0 1 0
6117Dispatched & cancelled en route - By MA Dept 10 4 6 6
6118Dispatched & cancelled en route - By IPD 9 17 6 8
6119Dispatched & cancelled en route - By Other 2 0 0 2
621 Wrong location 2 1 3 6
622 No Incident found on arrival at dispatch address 33 31 26 32
631 Authorized controlled burning 2 4 6 8
641 Vicinity alarm (incident in other location) 1 1 0 1
650 Steam, Other gas mistaken for smoke, Other 1 0 1 5
651 Smoke scare, odor of smoke 10 15 8 23
652 Steam, vapor, fog or dust thought to be smoke 3 5 9 9
653 Smoke from barbecue, tar kettle 1 2 4 0
661 EMS call, party transported by non-fire agency 2 1 1 3
671 HazMat release investigation w/no HazMat 46 24 38 32
672 Biological hazard investigation 0 0 0 1
700 False alarm or false call, Other 13 8 15 20
700lFalse alarm or false call, Other - Medical Alarm 64 47 25 31
710 Malicious, mischievous false call, Other 5 14 7 12
711 Municipal alarm system, malicious false alarm 0 4 6 1
712 Direct tie to FD, malicious false alarm 1 0 1 0
713 Telephone, malicious false alarm 1 1 2 2
714 Central station, malicious false alarm 40 49 35 51
715 Local alarm system, malicious false alarm 4 3 3 4
721 Bomb scare - no bomb 1 0 3 1
730 System malfunction, Other 23 26 41 58
731 Sprinkler activation due to malfunction 13 10 6 9
01/13/2015 14 :13 Page 3
Ithaca Fire Department
Incident Type Period Comparisons
Alarm Date Between {01/01/2014} and {12/31/2014}
Incident Type 01/01/2014 01/01/2013 01/01/2012 01/01/2011
to to to to
12/31/2014 12/31/2013 12/31/2012 12/31/2011
732 Extinguishing system activation due to 0 2 0 0
733 Smoke detector activation due to malfunction 60 49 44 49
734 Heat detector activation due to malfunction 7 13 6 6
735 Alarm system sounded due to malfunction 87 117 124 106
736 CO detector activation due to malfunction 23 20 29 27
740 Unintentional transmission of alarm, Other 54 102 101 100
741 Sprinkler activation, no fire - unintentional 13 19 15 9
742 Extinguishing system activation 0 0 2 0
743 Smoke detector activation, no fire - 497 519 534 611
744 Detector activation, no fire - unintentional 224 243 221 178
745 Alarm system activation, no fire - unintentional 166 174 150 143
746 Carbon monoxide detector activation, no CO 19 16 27 18
800 Severe weather or natural disaster, Other 8 3 2 0
811 Earthquake assessment 0 0 0 1
812 Flood assessment 0 5 0 0
813 Wind storm, tornado/hurricane assessment 9 0 1 0
900 Special type of incident, Other 1 1 0 2
911 Citizen complaint 0 0 1 0
Totals 5164 4994 4870 5019
01/13/2015 14 :13 Page 4
Ithaca Fire Department
January through December 2014 Responses - Incident Type by Municipality
4000 —
3500
3000 !;t
■Other
4
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■Alarms/No Fire
■Good Intent Call
2000
■Service Call
❑Hazardous Condition
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Total City Total Town Outside Ithaca
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Ithaca Fire Department
January through December 2014 Responses - Incident Type by District
3200
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3000
2900—
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2700
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2400 ■Good Intent Call
2300
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1800
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1500
1400 ■Overpressure/Rupture
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1100 ■Fire
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Ithaca Fire Department
Municipality,District.and Incident Type Responses
2014
Overpressur-el Hazardous Good intent Severe Percentage of
District Fire Rupture EMS/Rescue Condition Service Call Call Alanns/No Fire Weather Other Total Incidents
City of Ithaca 78 2 1381 222 268 331 890 14 0 3186 61.70%
City of Ithaca-Cornell Property 13 1 119 8 6 145 132 0 1 425 8.23%
City of Ithaca-Ithaca College 1 0 0 0 0 0 1 0 0 2 0.04%
City Cascadillla Creek Gorge 0 0 1 0 0 0 0 0 0 1 0.02%
City Fall Creek Gorge 0 0 0 0 0 1 0 0 0 1 0.02%
City Six Mile Creek Gorge 0 0 0 0 0 0 0 0 0 0 0.00%
Town of Ithaca 22 1 690 53 64 108 160 3 0 1101 21.32%
Town of Ithaca-Connell Property 1 0 18 2 2 45 21 0 0 89 1.72%
Town of Ithaca-Ithaca College 8 0 115 9 2 67 110 0 0 311 6.02%
Town of Ithaca-Six Mile Gorge 0 0 2 0 0 0 0 0 0 2 0.04%
Town of Ithaca-Buttermilk Gorge 0 0 2 0 0 0 0 0 0 2 0.04%
Town of Ithaca-Treman Gorge 0 0 1 0 0 0 0 0 0 1 0.02%
Outside Ithaca 12 0 7 7 6 10 1 0 0 43 0.83%
Total 135 4 2336 301 348 707 1315 17 1 5164 100.00%
Overpressure/ Hazardous Good Intent Severe Percentage of
District Fire Rupture EMS1Rescue Condition Service Call Call Alarms/No Fire Weather Other Total Incidents
Total City 92 3 1501 230 274 477 1023 14 1 3615 70.00%
Total Town 31 1 828 64 68 220 291 3 0 1506 29.16%
Outside Ithaca 12 0 7 7 6 10 1 0 0 43 0.83%
Total 135 4 2336 301 348 707 1315 17 1 5164 100.00%
January through December 2014 - Ithaca Fire Department Responses - Election District
❑Other
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❑Alarm / No Fire
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Service Call
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Election District
Ithaca Fire Department Responses-Electrion District
January through December 2014
Overpressure Hazardous
Fire Rupture EMS Rescue Condition Service Call Good Intent Alarm/No Fire Severe Weather Other Total
City-1st Ward.District 1,NE,West HIB 4 0 47 10 11 14 13 1 0 100
C' -1st Ward,District 2. W.West HID 1 1 83 2 8 21 6 0 0 122
City-1st Ward,District 3.SW,Southwest 9 1 131 18 15 33 54 1 0 262
City-1st Waal,District 4,S.Lower South Hill 2 0 30 11 15 8 11 1 0 78
City-1 st Ward.District 5.S.Upper South HD 1 0 29 15 5 4 23 0 0 77
City-2nd Ward District 1.NE.Triangle 8 0 106 14 24 29 31 0 0 212
C -2nd Ward,District 2, S.Southside.Titus 3 0 201 22 43 39 183 2 0 493
City-2nd Ward.District 3.W,Fulton.Court.Lin 12 0 233 21 35 57 63 0 0 421
C' -2nd Ward.District 4,Commons East Business 12 0 236 29 31 44 127 0 0 479
C -3rd Ward.District 1,E.Cornell Campus 13 1 94 7 6 118 99 0 1 339
C' -3rd Ward.District 2,E.C222Mn BelSher 1 0 38 16 9 10 60 0 0 134
C -3rd Ward.District 3.SE.BelSher,E State 3 0 18 10 4 3 6 0 0 44
City-4th Ward.District 1, NE.West Campus 0 0 27 1 5 24 56 0 0 113
City-4th Ward.District 2.E.Middle East M 3 0 18 13 4 8 1 36 1 0 83
C' -4th Ward.District 3.E.Lower Colegetown 6 0 93 10 15 17 127 0 0 268
City-5th Ward.District 1.N,Fall Crk and W@1w 4 0 25 10 26 12 11 4 0 92
City-5th Ward,District 2.N. Fall Crk,Gun HI 8 0 34 7 3 11 39 0 0 102
C' -5th Ward.District 3.NE,Cornell Hei his 1 0 34 10 8 20 71 3 0 147
City-5th Ward.District 4,Farm,Aurora.King 1 0 23 4 7 5 7 1 0 48
City-5th Ward.District 5 0 0 0 0 0 0 0 0 0 0
Tam-District 1.NW.Trumansburg Rd 3 0 84 11 6 15 35 0 0 154
Town-District 2,SW.Bostwick&Elmira Rds 0 0 40 5 6 16 7 1 0 75
Town-District 3,S,Stone Quarry and South HM 7 1 0 183 6 13 28 34 1 0 266
Town-District 4.E.Ellis Hallow to Slaterville 6 0 97 11 12 18 35 1 0 180
Town-District 5.NE,Cornell Campus to NE 1 0 11 4 2 37 17 0 0 72
Town-District 6,NE.Roat.Hanshaw,Winthrop 1 0 0 0 0 0 0 0 0 1
Town-District 7.N.Village of Cayuga H 0 0 2 0 0 1 1 0 0 4
Town-District 8,N,CayAa Heights Rd 0 0 0 0 0 1 1 0 0 2
Town-District 9.N.East Shore and Renwick 0 0 8 3 3 5 8 0 0 27
Town-District 10.S.Ithaca CdfeTe 8 0 140 9 3 59 103 0 0 322
Town-District 11.SE.Troy Coddiretn Staterville 4.....7 0 32 7 8 6 12 0 0 69
Town-District 12.E.Maple Ave 2 0 22 2 2 8 3 0 0 39
Town-District 13,S.South of Kft Rd 1 0 17 4 5 2 15 0 0 44
Tam-District 14.W.Liecidenburg Rd 4 1 192 2 8 23 20 0 0 250
Town-District 15,N.Hanshaw.Highgate.T . 0 0 0 0 0 1 0 0 0 1
Out of District 12 0 8 7 6 10 1 0 0 44
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Town of Ithaca Planning Department
Planning Department 2014 Annual Report
Accomplishments & Proposed 2015 Priorities
The following provides an overview of the Planning Department's accomplishments/highlights in 2014
and proposed priorities for 2015.
Accomplishments 2014
COMPREHENSIVE PLAN ADOPTION
The long awaited new Town of Ithaca Comprehensive Plan was adopted in October. The following were
major milestones in the completion process handled/coordinated by staff in 2014:
• Completed the Draft Generic Environmental Impact Statement(GEIS)to address potential
environmental impacts of adopting the Comprehensive Plan.
• Conducted a public hearing and collected public comments on the Draft GEIS.
• Produced a Final GEIS documenting staff responses to the public comments received on the Draft
GEIS.
• Prepared the SEQR findings statement for the Comprehensive Plan GEIS
• Revised the Comprehensive Plan as requested by the Town Board and finalized the document for
printing.
DEVELOPMENT REVIEWS
The number of development reviews in 2014 was comparable to 2013 but lower than in other recent
years. The Planning Department received a total of 27 new development review applications compared
with 32 in 2012 and 41 in 2011. Actions associated with these applications along with other Board
responsibilities resulted in 36 total Planning Board actions(compared to 61 in 2012 and 57 in 2011). A
tally of Planning Board actions is attached at the end of this document.
The majority of the residential-related proposals tended to be either two or three lot subdivisions.
However,there were five larger,more complex,proposals involving residential development(including
one mixed use)submitted to the Town.This included the sketch plan proposal for the Amabel clustered
subdivision(approximately 31 new housing units off Five Mile Drive/NYS Route 13A),a sketch plan
proposal for the Troy Road Residential Development(approximately 130-units clustered,with a mix of
single-family,duplexes,and 4-unit townhomes)and preliminary approval for the INNS Greenways
project(46 townhouse units located off Sunny Hill Ln/Strawberry Hill Rd). Another sketch plan proposal
that generated a great deal of interest and consumed staff time(foil requests,citizen questions,consultant
meetings,field work and analysis)but ultimately was withdrawn due to expansive wetlands on the site,
was the 58-unit Cayuga Trails project.
The fifth proposal—and largest of any proposal to come before the Town of Ithaca—was a sketch plan
for the Chain Works District,a multi-phased mixed-use development within the Town and City of Ithaca
to consist of more than 1.7 million square feet of residential, offices,commercial,manufacturing,and
open space at full build-out. The proposal includes redeveloping the existing 800,000+/-square foot
former Morse Chain/Emerson Power Transmission facility and constructing new buildings on portions of
the 95-acre site that traverses the City and Town of Ithaca's municipal boundary.
R
Planning Department 2014 Annual Report
Accomplishment and 2015 Priorities
The City of Ithaca was declared the lead agency for the SEQR involving preparation of Generic
Environmental Impact Statement(GEIS). In December,the Town of Ithaca Planning Board engaged in a
first-ever joint municipal meeting with the City of Ithaca Planning&Development Board to discuss the
draft Scoping Document for the Draft(GEIS).
Plan Compliance and Inspections:
The Planning,Engineering,Building/Zoning(PEZ)Departments continued to work together to coordinate
development inspections and compliance issues.The Municity database management system, installed in
2014,has helped to enhance communication between the three departments by providing one easily
accessible location for staff to input inspection and compliance notes,email correspondence,maps and
other documentation related to projects going through the various stages of the development review
process. PEZ meetings continue to be regularly held to coordinate development review follow-ups.
GRANT FUNDED PROJECTS—STATUS AND APPLICATIONS
Transportation Related
Gateway Trail(In process)
Progress continued to be made on moving the Gateway Trail forward. Fisher Associates completed and
submitted to NYSDOT a final design report,including SEQR documentation indicating that the project
would not have any significant environmental impacts. Once NYSDOT approves the document the
consultant/Town can move forward with detailed design work and acquisition of rights of way easements
(from NYS Parks and Home Depot). Also of note,a public open house held at Town Hall in April
concerning the upcoming trail project was very well attended and indicated a great deal of enthusiasm for
the project.
Route 96B Pedestrian Corridor Study(In process)
The grant funding agreement between NYS DOT and the Town for the Route 96B study was signed in
the spring. Subsequently a consultant selection process got underway with three firms expressing interest
in the project. The consulting firm CHA was ultimately chosen based on their experience with similar
projects,particularly a trail/walkway project in Auburn. CHA's core team members are based in
Syracuse,as well as Buffalo and Albany. Staff prepared a Scope of Services document,in consultation
with CHA and NYSDOT,which outlines the work plan for the study project. The Scope of Services was
recently approved by NYS DOT.Next steps are working out a service agreement with CHA.
Forest Home Sidewalk(Applied,not awarded)
Staff re-applied to NYS DOT,though their Transportation Enhancement Program,for funding of an
approximately '/a mile walkway along Forest Home Drive. The project unfortunately was not awarded.
Tompkins County sponsored-Electric Vehicle Infrastructure Feasibility Analysis(Applied,awarded)
Planning Department staff agreed to serve on the steering committee for this County sponsored project
when the application was being prepared. The project aims to develop a strategic plan for charging
stations in Tompkins County to support widespread adoption of electric vehicles.The grant award was
announced recently in December.
Park,Trails&Environmental Related
King Road East Park/Trail(Applied,not awarded)
The Town applied for grant funding for the development of the East King Road Park to NYS Office of
Parks,Recreation&Historic Preservation under the Environmental Protection Fund Municipal Grant
2
�
Planning Department 2014 Annual Report
Accomplishment and 2015 Priorities
Program(Consolidated Funding Application). The total project cost was approximately$233,300,with a
grant request of$116,650. The proposed project involved the development of the park with a vehicle
entrance,parking for 4-5 vehicles,a small playground,benches and picnic tables,a flat open lawn area,
landscaping,enhancing a small pond adjacent to East King Road,and signage. The project would also
involve creating a small raised area to help improve the views and a trail connection from the main
parking area down to Whitetail Drive for a pedestrian entrance to the park. The Town was notified in
December that the application had not been selected.According to the notification letter,the State
received 237 eligible applications requesting over$66 million,for the$14.85 million in available
funding.
Tree Inventory project(Applied.awarded)
The Town was awarded funding through NYS DEC's Urban and Community Forestry Grant program to
conduct an inventory of trees(location,species,type,size,condition)that the Town is responsible for
(parks/trails and right-of-ways). The inventory will serve multiple purposes,including informing plans
for dealing with invasive insects(Emerald Ash Borer,Hemlock Woolly Adelgid),diseases,and natural
disasters; serve to guide more proactive tree maintenance or removal,including financial planning;guide
future planting/re-planting;and serve as an educational tool for residents. The award announcement was
recently made and a contract agreement will be forthcoming.
Planning Related
Form-Based Code City-Town Project(Better Cities and Towns)(In process)
The City-Town Form-Based Code project,funded by NYSERDA,and supplemented by a Park
Foundation grant for outreach and education components of the project,commenced following signing of
the contract agreement with NYSERDA in October(Park Foundation contract signed in December 2013).
Since then the consultant team comprised of national and local planning professionals,with local
representation from Rob Steuteville(Better Cities and Towns),David West and C.J. Randall(Randall+
West), and Noah Demerest(STREAM Collaborative)have been providing presentations to various
municipal boards and committees,as well as the general public,to introduce the project to the
community.The consulting team has also held several joint meetings with City and Town planning staff.
AGRICULTURAL SUPPORTED ACTIVITIES
• Finalized the agricultural conservation easement for the Indian Creek Farm and conducted the
property closing in September with the assistance of attorney Guy Krogh. The final file report was
submitted to NYS Department of Agriculture and Markets,concluding the easement acquisition
process.The first monitoring inspection will occur in September 2015.
• Conducted the annual inspection for the agricultural conservation easement for the Ferguson Farm on
Sheffield Road and found the property to be in compliance.
• Assisted in scheduling and preparing materials for the Town Board Farm Tour(May 30,2014),which
consisted of visits to five different farms in the Town.
• Implemented initial elements of the Town's Agricultural and Farmland Protection Plan,particularly
focused on Agriculture Committee selected activities and projects.
• Coordinated the meetings of the Town's Agricultural Committee which met three times in 2014.
COMMITTEE/BOARD SUPPORT
The Planning Department continued to provide regular staff support and coordination to the Conservation
Board,Planning Committee,and the Codes and Ordinances Committee on a variety of projects. Below is
a brief summary of their activities in 2014.
3
Planning Department 2014 Annual Report
Accomplishment and 2015 Priorities
Conservation Board:
• Awarded its Richard B. Fischer Environmental Award to the Finger Lakes Native Plant Society
and held the associated tree planting ceremony along the Town's South Hill Recreation Way;
• Environmental Review Committee continued to provide comments for site plan and subdivision
projects and conducted site visits to many of the projects;
• Hosted a Swallow-wort and Garlic Mustard education and eradication event in the Town's East
Ithaca Nature Preserve as part of the NYS's Invasive Species Awareness Week;
• Prepared an article for the Town newsletter regarding the Conservation Board's 2013 award from
NYS Association of Conservation Commissions for the interpretive sign at East Shore Park;
• Prepared the"Deer in Ithaca: An updated review of science and a call for action"report and
provided it to the Town Board;
• Discussed and provided comments on the Town's Draft Comprehensive Plan and the DGEIS;
• Continued to update and monitor the Conservation Board Facebook page
(ho://www.facebook.com/IthacaConservationBoardl;
• Continued to discuss water rates in the Town and potential water conservation ideas for public
outreach, as well as deer management and invasive species issues.
Codes and Ordinances Committee:
• Continued work on a proposed new Town Sign Law(Town Code Chapter 221).
• Finalized amendments to the Town Solar Provisions to eliminate site plan requirements for roof-
top and building-mounted solar panels. The amendments were adopted by the Town Board in
June. (§270-219.1)
• Considered and discussed proposed revisions to the mining regulations (§ 270-219.6).
• Considered and discussed proposed new regulations for campfires and outdoor wood boilers.
Planning Committee:
• The Committee considered the following re-zoning requests referred by the Town Board:
Amabel clustered residential(LDR to MDR) Troy Road residential housing(PDZ)
Chain Works District Mixed Use (PDZ) Maguire Automotive Dealerships(PDZ)
• The Committee considered the following PDZ amendments referred by the Town Board:
La Tourelle Firelight Camps (allow glamping) I Ecovillage(allow radio antenna)
• The Committee considered the following zoning amendment referred by the Town Board;
Modification of the zoning language related to the Multiple Residence zone for the Eastwood
Commons development and largely applicable to the undeveloped areas.
• The Committee discussed rental property and neighborhood issues and reviewed regulations
implemented in other college towns.
o The Committee held a joint meeting with the City Planning and Development Committee to
discuss development of PDZ language for the Chain Works District project.
DEPARTMENT GENERAL
• Planning staff continued to provide GIS support to the Town;maintained up to date GIS databases,
coordinating database updates with County GIS staff, and produced maps and information as needed.
• Planning staff,with representatives from the Finger Lakes Land Trust and Ithaca College,conducted
the annual inspection for the conservation easement for Ithaca College's Raponi and Rich Road
Wetland Mitigation Sites, and found the areas to be in compliance.
• The Planning Department shared an intern with the Sustainability Planner for the summer.
4
Planning Department 2014 Annual Report
Accomplishment and 2015 Priorities
Staff Training/Conferences/Seminars Attended
Conferences
• Congress for New Urbanism National Conference,Buffalo,May 2014.
• Onondaga County Planning Symposium, Syracuse March 2014.
• NYS Conference on the Environment,Binghamton,October 2014.
Webinars
• The Urban Forest,What Planners Need to Know(US Forest Service),January 2014.
• Promoting Active Communities Through Pedestrian and Bicycle Planning(American Planning
Association),April 2014.
• Using Social Marketing and Micro Targeting to Engage Woodland Owners to Stewardship(US
Forest Service),July 2014.
• Ethics,Equity,and Social Justice: Roles and Implications of Planners(American Planning
Association), September 2014.
• Is It Time to Stop Planning"Complete Streets"? (American Planning Association),November
2014.
• Land Use Planning for Solar Energy(NY-Sun PV Trainer Network),December 2014.
Planning Department Proposed Priorities for 2015
IMPLEMENTATION OF COMPREHENSIVE PLAN
The development of new and revised zoning and planning regulations will top the Planning Department's
priorities for 2015.The Department also anticipates commencing work on an update to the Park,
Recreation,and Open Space Plan.The following outlines the major work items associated with
implementation of the Comprehensive Plan proposed for 2015:
• Collaborate with consultants working on the Town-City form-based code.
• Plan and participate in a design charrette for the East Hill Plaza area;
• Review and consider a regulating plan for the East Hill Plaza area;
• Participate in the calibration of a Smart Code to serve as a foundation for shaping proposed TND
areas in the Town.
• Develop(by staff)a work plan and proposal for new and revised zoning and planning regulations.
• Assess current zoning and planning regulations to determine needs;
• Prepare a report that summarizes the needs assessment, identifies proposed changes and suggested
means for implementation,and provides a work plan containing a timeline for drafting and
implementing new regulations.
• Initiate the drafting of a new development code following approval of the work plan.
• Begin update of the Park,Recreation and Open Space Plan with a focus on the inventory of existing
conditions and needs assessment.
DEVELOPMENT REVIEWS/PLANNING BOARD
Providing coordination of the development review process will continue to be an important function of
the Department. This includes guiding applicants through the submission process and providing
professional support to the Planning Board. It is anticipated that the work load for development reviews,
both new and those in-progress,will increase in 2015,with staff time devoted to a number of larger and
more complex projects.
5
.:
Planning Department 2014 Annual Report
Accomplishment and 2015 Priorities
Major projects anticipated for Planning Board consideration(per current information)in the coming year,
includes:
• Amabel,clustered 31-unit subdivision,(Five Mile Drive);
• Greenways,46-unit townhome development(Strawberry Circle);still pending final approval;
• Troy Road 130-unit housing development;
• Chain Works District mixed used development(PDZ development and SEQR/GEIS review);
• Fransden Subdivision, 18-lots,(Park Lane); pending final approval;
• Cornell University-mixed use development(East Hill Plaza).
Major new construction activities likely in 2015 (per current information), includes:
• Cayuga Meadows Senior Apartments,68-units,(West Hill Dr.);Conifer has secured grant funding;
• Ithaca Beer expansion project,23,800 sq. ft. addition;
• Greenways,46-unit townhome development;
• College Crossings,mixed use commercial development(King/Danby Rd.);
• Also—potentially any other projects currently under consideration by the Planning Board,as well
as projects yet considered/submitted,but which may receive approvals during the coming year.
OTHER PLANNING DEPARTMENT PRIORITIES
• Continue staff support and coordination for the Conservation Board,Codes and Ordinances
Committee,Planning Committee,and Agricultural Committee;
• Coordinate completion of the final design for the Gateway Trail,along with necessary
easements/agreements,with project partners,and collaborate with the Public Works Department on
the construction/development;
• Coordinate efforts for the Route 96B Pedestrian Corridor Study;
• Coordinate tree inventory project within Town-owned/maintained lands in partnership with the Public
Works Department;
• Continue to seek funding opportunities for walkways,trails,park improvements,and other planning
related projects and initiatives
Submitted by Susan Ritter, Director of Planning
February 4,2015
6
Planning Department 2014 Annual Report
Accomplishment and 2015 Priorities
2014 PLANNING BOARD APPLICATIONS&ACTIONS
The following provides a tally of Planning Board actions in 2014.
Tally of Planning Board Actions in 2014
Preliminary(only) Subdivision Applications/Approvals 0
(usually involves more complex projects that require several
stages of review).
Preliminary and Final Subdivision Applications/Approvals
(includes simple subdivisions where preliminary 10
and final approvals were simultaneously granted)
Preliminary(only) Site Plan Applications/Approvals 0
Final(only)Site Plan Applications/Approvals 0
Preliminary and Final Site Plan Applications/Approvals 10
(includes actions where prelim. & final approvals were simultaneous)
Preliminary Site Plan with Prelim Subdivision Applications/Approvals 1
(generally large projects involving both approvals)
Final Site Plan with Final Subdivision Applications/Approvals 0
(generally large projects involving both approvals)
Sketch Plan Reviews 5
Sign Review Board—Recommendations to ZBA 5
Special Permits/Approvals
(includes actions where special permits were 3
simultaneous with other approvals)
Miscellaneous Planning Board Actions:
Acceptance of Scoping,Concurrence with Lead Agency on GEIS 1
Recommendation to Town Board-PDZ Language Modifications 1
Waiver of Conditions 0
Withdrawals 0
Total Actions by Board in 2014 36
Total Number of Individual Projects in 2014 27
7
Town of Ithaca 2014 Progress Report for
Tompkins County Climate Protection Initiative
Sustainability Coordinator—Nick Goldsmith
• Celebrated the end of a successful sustainability collaboration between the Town of
Dryden and the Town of Ithaca
• Began a new sustainability partnership with the City of Ithaca through creation of a
shared Sustainability Coordinator position
• Administered the Residential Energy Score Project, which also involves four other
municipalities in Tompkins County. NYSERDA Funding secured, consultant contracts
signed, 18 month project officially kicked off
• Purchased Renewable Energy Credits for 100% of Town government electricity use
• Adopted new Comprehensive Plan that heavily incorporates sustainability principles and
includes a new section on energy and climate
• Made progress on the Town's Community Energy Action Plan
• Modified Town Code, removing site-plan requirements for rooftop and building-mounted
solar collectors, and simplifying regulatory process for solar installations
• Adopted a Green Purchasing Policy
• Tracked energy and water use in Town facilities using Portfolio Manager, an online
energy and GHG emissions tracking software
• Helped organize events in Town of Ithaca for, and promoted in general, the Solar
Tompkins program, which surpassed the goal of doubling solar capacity in the County in
one year
• Engaged three interns and three volunteers to aid in sustainability efforts
• Continued publishing Ithaca Sustainability newsletter and Facebook page
• Supported the operations of the Sustainability Center through Town staff board
membership
• Supported successful NYSERDA Grant proposal for electric vehicle feasibility study
• Joined the Urban Sustainability Directors Network and continued membership in ICLEI,
Local Governments for Sustainability
• Marked five-year anniversary of joining NYS DEC's Climate Smart Communities
Human Resources 2014 Year End Report, by Judy Drake
■ Civil Service: Maintained compliant requirements
o Received approved payroll certification as required by law.
o Reviewed changes for positions and reclassifications
o Position changes at the Town and SCLIWC due to deaths, retirements,
resignations/terminations. 3 retirements, 2 resignations, 2 internal promotions and
5 new hires.
o Staff levels as of 12131
• Town: 46 FT/2 PT (30125 hrs) Vacant: Engineering Technician position
• BP: 19 FT/ 1 PT (25 hrs) Vacant: Assistant Production Manager
o Worked with management on employee relations and performance management
issues. Revised performance review format.
■ Town and BP Personnel Committee and Employee Relations Committee staff support
o Consistent meetings with each committee monthly- prepared minutes/agendas
o Discussed and recommended revisions to policies which were printed and
provided to all staff.
o Reviewed and revised job descriptions —created Assistant Prod & Dist Manager
positions at BP.
o Began recruitment process for General Manager position at BP.
o Recommended Medicare Supplement health plan and Platinum health plan
o ERC reviewed several suggestion box comments and reviewed policies
o Established a Town/SCLIWC Diversity Statement
o Scheduled and arranged for Board/staff lunches and other events.
• Reviewed results of 2014 Employee Engagement Survey
• Town Hall management representative on Safety Committee.
• Benefits Administrator for:
o Health, Dental, Life, Short Term Disability, Flex Spending, Workers'
Compensation, Deferred Compensation & NYS Retirement System
o Greater Tompkins County Municipal Health Insurance Consortium
• Serve as the Director representing the Town and serves as Board Vice
Chair and then June on as Chair
• Member of sub committees-Joint Committee on Plan Structure & Design,
Audit& Finance Committee and the Executive Committee
• Started a recertification of eligible dependents for health insurance
• Arranged safety training for all staff with Perma Safety consultant.
• Insurance coordinator for Town and Bolton Point - Worked on insurance claims -5
claims/incidents filed on the Town and 1 claim recouped from other insurances. Another
6 incidents occurs which resulted in no claims filed. NYMIR conduct an evaluation of
property resulting in changes to some levels of coverage for town property listings.
• Payroll management and law compliance—ran payroll collaboratively with Debby Kelly
o 121 w-2's issued—Completed budget work for 2015
• Represented Town on two NYS Human Rights claims
• Worked on PWD Teamsters negotiations—moved to mediation in December
• Worked on BP UAW negotiations—still open as of 12/31.
• Assisted BP staff on de-certification of IUOE unit and recognition of UAW for those
employees.
■ Worked with BP on providing all staff two day communication/collaboration training.
■ Human Resources support to Bolton Point Commissioners and staff as needed
■ Represent Town on TC Diversity Consortium and served on Society for Human
Resources Management of Tompkins County as Past President.
TOWN OF ITHACA
EMPLOYEES AND STAFFING CHANGES
FOR FISCAL YEARS 2004-2015
Based on Full Time Equivalent(FTE)for non-elected positions filled as of December 31st
POSMON 2004 2005 2006 2007 2008 2009 2010 2011 2012 .2013. :2014
Town Board
Town Supervisor 1 1 1 1 1 1 1 1 1 1 1
Town Board Members 6 6 6 6 6 6 6 6 6 6 6
Justices
Town Justice 2 2 2 2 2 2 2 2 2 2 2
Court Clerk 2 2 2 2 2 2 2 2 2 2 2
Town Clerk
Town Clerk 1 1 1 1 1 1 1 1 1 1 1
First Deputy Town Clerk 1 1 1 1 1 - 1 1 1 1 1
Deputy Town Clerk 1 0.75 0.75 0.75 1 1 - - - - -
Budget&Finance
Budget Officer 1 1 1 1 1 1 1 - - - -
Finance Officer - - - - - - - 1 1 1 1
Bookkeeper to the Supervisor 1 1 1 1 1 1 1 1 1 1 1
Receiver of Taxes(Dec-March) 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25
Human Resources
Human Resources Manager 1 1 1 1 1 1 1 1 1 1 1
Principal Account Clerk-Payroll 1 1 1 1 1 1 1 - - - -
Engineering
Director of Engineering 1 1 1 1 1 - -
Assistant Director of Engineer 1 1 1 1 1
Senior Civil Engineer - - - - - 1 1
Civil Engineer 1 1 1 1 1 - -
Information Technology
Network/Records Specialist 1 1 1 1 1 1 1 1 1 1 1
Parks&Recreation
Recreation &Youth Coordinator 1 1 1 1 1 1 1 - - - -
Sub-Total-General Government 23.25 23 23 23 23.25 20.25 20.25 17.25 17.25 17.25 17.25
I:\Personnel\employee count list by position history.xlsx
TOWN OF ITHACA
EMPLOYEES AND STAFFING CHANGES
FOR FISCAL YEARS 2004-2015
Based on Full Time Equivalent(FTE)for non-elected positions filled as of December 31st
POSITION 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
Code Enforcement
Director of Building &Zoning 1 1 - - - - _ _ - _ _
Assistant Director of Building &Zoning 1 1
Director of Code Enforcement - - 1 1 1 1 1 1 1
Senior Code Enforcement Officer - - 1 1 1 1 1 1 -
Code Enforcement Officer 1 1 1 1 1 1 1 1 1 1 1
Electricall Code Enforcement Officer - - - - - - 0.75 0.75 1.75 1.75 1.75
Administrative Assistant - - - _ _ _ _ _ 1 1
Senior Typist 1 1 1 1 1 1 1 1 1 - -
Sub-Total-Code Enforcement 4 4 3 3 4 4 4.75 4.75 4.75 4.75 4.75
Planning
Director of Planning 1 1 1 1 1 1 1 1 1 1 1
Assistant Director of Planning 1 1 1 1 1 1 1 1 1 - -
Senior Planner - _ _ _ _ 2 2
Environmental Planner 1 1 1 1 1 1 1 1 1
Planner 0.75 1.75 1.75 1 2 2 2 1 1 1 1
Senior Typist 1 1 1 1 1 1 1 1 1 1 1
Sustainability Planner-grant funded - - - - - - 1 1 1 1 1
Sub-Total-Planning 4.75 5.75 5.75 5 6 6 7 6 6 6 6
TOTAL-TOWN HALL 32 32.75 31.75 31 33.25 30.25 32 28 28 28 28
1:1Personnellemployee count list by position history.xlsx
TOWN OF ITHACA
EMPLOYEES AND STAFFING CHANGES
FOR FISCAL YEARS 2004-2015
Based on Full Time Equivalent(FTE)for non-elected positions filled as of December 31st
POSITION 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
Public Works Department
Highway SuperintendentlDirector PW 1 1 1 1 1 1 1 1 1 1 1
Administrative Assistant 1 1 1 1 1 1 1 1 1 1 1
Keyboard Specialist - - - - - 0.5 0.5 0.75 0.75 0.75 0.75
Deputy Highway Superintendent 1 1 1 1 1 1 1 1 1 1 1
Parks Maintenance Manager 1 1 1 1 1 1 1 1 1 1 1
Water Sewer Maintenance Supervisor 1 1 1 1 1 1 1 1 1 1 1
Senior Civil Engineer - - - - - 1 1 1 1 1 1
Civil Engineer - - - - - 1 1 1 1 1 1
Senior Engineering Technician 1 1 1 1 1 - - - - 1 1
Engineering Technician 1 1 1 1 1 2 2 2 2 1 1
Maintenance Worker 1 1 1 1 1 1 1 1 1 1 1
Working Supervisor 3 3 3 3 3 3 3 3 3 3 3
Heavy Equipment Operator 4 4 4 4 4 4 4 4 4 4 4
Motor Equipment Operator 6 6 6 6 6 6 6 6 6 6 6
Laborer 5 5 5 5 5 5 5 5 5 5 5
Heavy Equipment Mechanic 1 1 1 1 1 1 1 1 1 1 1
Automotive Mechanic Assistant 1 1 1 1 1 1 1 1 1 1 1
TOTAL-PUBLIC WORKS FACILITY 28 28 28 28 28 30.5 30.5 30.75 30.75 30.75 30.75
TOTAL-TOWN OF ITHACA-w/o elected 51 51.75 50.75 50 52.25 51.75 53.5 49.75 49.75 49.75 49.75
TOTAL-TOWN OF ITHACA 60 60.75 59.75 59 61.25 60.75 62.5 58.75 58.75 58.75 58.75
I:\Personnel\employee count list by position history.xlsx
w ,
Town of Ithaca Civil Service Position Listing
Last Updated: 11112015
Civil Service History on # of
position Positions Position/Title Employee Name
Jun-95 1 own u ery sor Herb Engman
Feb-01 1 Deputy Town Supervisor Bill Goodman
Jun-95 1 Director of Planning Susan Ritter
611995,Pb Wk Dept 4105 1 Highway Superintendent Director of PW 5/09 James Weber
Jun-95 1 Town Clerk Paulette Terwilliger
Feb-01 1 Receiver of Taxes Deborah Kelly
Se 97 1 Budget Officer VACANT-Not expected to fill
Oct-10 1 Finance Officer Mike Solvi
May-08 1 Director of Code Enforcement Bruce Bates
Dec-96 1 Secretary to the Supervisor VACANT-Not expected to fill
Jun-09 2 Senior Civil Engineer Creig Hebdon
VACANT-Not expected to fill
10/1/2012 +12013 2 Senior Planner Daniel Tasman
Michael Smith
6/1995,revised 5102 1 Assistant Director of Planning VACANT-not using
1011996,revised 4105 1 Deputy Highway Superintendent Eugene Redman
611995,revised 4105 1 Water&Sewer Maintenance Supervisor Wayne Sincebau h
12/1997,revised 4105 1 Parks Maintenance Manager Rich Schoch
611995,reclass/name 5/01 1 Human Resources Manager Judy Drake
Nov-05 1 Senior Code Enforcement Officer VACANT-Not expected to fill
Nov-97 1 Environmental Planner VACANT-Not expected to fill
Dec-98 1 Civil Engineer Dan Thaete
61412004,hrs to 40 2107 1 Code Enforcement Officer Steve Williams
Feb-10 2 Electrical/Code Enforcement Officer Charles Bruner
4112 +1 Martin Kelly
1011996=1 3 Administrative Assistant Laura Pastore
Lori Kofoid
1211997=+1 7112+1 VACANT-Not expected to fill
6195=3 4 Working Supervisor John Shepardson
12197=-1 Rich Ten Kate
3199=±1 Jeff Hulbert
1 from pre 1995 VACANT-Not expected to fill
May-01 1 Senior Engineering Technician Joe Slater
Nov-96 1 Bookkeeper to the Supervisor (exempt) Deborah Kelly
6195=1,6!96=-1.
11/99=reclsd Sr act clrk to
Pm/typist,3 100 no typist 1 Principal Account Clerk VACANT-
Jun-95 1 Senior Account Clerk Typist VACANT-Not expected to fill
6/95=1,5196=+1,3/98=-1 2 Planner Chris Camal
1 from re 1995 VACANT-Not expected to fill
Ma -10 1 Sustainabili Planner Nick Goldsmith
6195=1 reclass/name 5101 1 Heavy Equipment Mechanic John Williams
6111199512108 +1 2 Engineering Technician I VACANT-process of hlring
VACANT-Not expected to fill
6198,reds 8/02 1 Network/Records Specialist Lisa Carrier-Titti
Feb-96 4 Heavy Equipment Operator Lary Salmi
Ray Manning
Jeff Scott Dean
David Bo es
May-01 1 Maintenance Worker Joe Hulbert
6195=1 .7/01=+1 2 Court Clerk(Full Time) (Exempt) Penny Grant
112/04=reclass up I I Shannon Sanzi
EMP_UST.XLSCiv Svc Positions Prepared by Judy Drake 1/28/2015 Page 1
Town of Ithaca Civil Service Position Listing
Last Updated: 1/1/2015
F/9 Service History on # of
ion Positions Position 1 Title Employee Name
m re 1995 1 Court Clerk Full Time Com titive VACANT-Notexpected to fill
=6 12 Motor Equipment Operator Eric Griffin
=+2 Monty Mouillesseaux
Donald(Mike)Beach
4 from pre 1995 Matt Lincoln
Jon Munson
Patrick Barnes
VACANT-Not expected to fill
VACANT-Not expected to fill
VACANT-Not expected to fill
VACANT-Not expected to fill
VACANT-Not expected to fill
VACANT-Not expected to fill
6/95=3 4 Senior Typist Sandra Polce
2196=+1 VACANT-Not expected to fill
VACANT-Not expected to fill
VACANT-Not ex cted to fill
Jun-95 1 Deputy Town Clerk (Exempt)(First Deputy) Debra DeAugistlne
.fun-95 1 Deputy Town Clerk (Exempt) VACANT-Not expected to fill
3 from pre 1995 3 Deputy Town Clerk (Competitive Classification) VACANT-Not expected to fill
VACANT-Not expected to fill
VACANT-Not expected to fill
Jun-95 2 Account Clerk/Typist VACANT-Not expected to fill
VACANT-Not expected to fill
Feb-96 1 Keyboard Specialist Nancy Flood-25 his
Dec-03 1 Recreation and Youth Coordinator VACANT-Not expected to fill
3/99,reciss 8105 1 Automotive Mechanic Assistant LaVem Bernie Morse
1611995=5 4 Typist (part time) (non-competitive) VACANT-Not expected to fill
7100=2 abolished VACANT-Not expected to fill
1 from pre 1995 VACANT-Not expected to fill
VACANT-Not expected to fill
1 from pre 1995 1 Typist full time VACANT-Not expected to fill
6/1995=9 14 Laborer Stan Schrier
5 from pre 1995 IJamle Stevens
Richard Hartwell
Sam Martinez
William Hagin
Seasonal-
Seasonal-
Seasonal-
Seasonal-
Seasonal-
Seasonal-
Seasonal-
Seasonal-
Seasonal-
6/95=3 5 Crossing Guard Sue Kula
2 from pre 1995 Linda Strathearn
Paula Cusano(sub)
VACANT-Expected to fill
VACANT-Expected to fill
EMP LIST.XLSCiv Svc Positions Prepared by Judy Drake 1/28/2015 Page 2
J^
Town of Ithaca Civil Service Position Listing
Last Updated: 11112015
Civil Service History on # of
position Positions Position/Title Employee Name
Se 95 1 Planning Intern em mths-NonCom VACANT-Expected to fill
May-03 5 Project Assistant(Temp 6 mths NonComp) VACANT-Expected to fill
Feb-05+10(youth prgm) (grants,interns,project work) VACANT-Expected to fill
11106 (-6) VACANT-Not expected to fill
VACANT-Not expected to fill
VACANT-Not expected to fill
Nov-06 15 Youth Project Assistant(non-comp) VACANT-Not expected to fill
VACANT-Not expected to fill
VACANT-Not expected to fill
VACANT-Not expected to fill
VACANT-Not expected to fill
VACANT-Not expected to fill
VACANT-Not expected to fill
VACANT-Not expected to fill
VACANT-Not expected to fill
VACANT-Not expected to fill
VACANT-Not expected to fill
VACANT-Not expected to fill
VACANT-Not expected to fill
VACANT-Not expected to fill
VACANT-Not expected to fill
1 from pro 1995 1 Junior Planner VACANT-Not expected to fill
1 from pre 1995 1 Zoning Officer art time non-corn VACANT-Not expected to fill
1 from pre 1995 1 DoA Enumerator VACANT-Not ex acted to fill
Jun-95 1 Historian art time Laura Johnson-Kelly
Positions Abolished
6195,abol 4106 1 Director of Building&Zoning N/A
611995,revised 7101,
abols 11105 1 Assistant Director of Building and Zoning N/A
11198=1 11199=rec1s to Prin
Acct Cirk Typ 0 Senior Account Clerk N/A
6/95=1,10198=-1 0 Secretary N/A
3199=+1 Abolished 3199 0 Engineering Aide N/A
6195=1 abolished 7/00 0 Cleaner N/A
611995,revised 4105,ablsh 7-09 0 1 Director of Engineering N/A
6/1995,revised 5101.abish 7-09 1 0 lAssistant Director of Engineering N/A
VACANT positions must be budgeted and approved In order to be filled.
All positions are Competitive Civil Service positions unless otherwise Indicated in().
All positions are full time positions unless otherwise Indicated in().
EMP LIST.XLSCiv Svc Positions Prepared by Judy Drake 1/28/2015 Page 3
Town Clerk's Office
2014 Year-End Report and 2015 Goals
Customer Service
The Town Clerks' office is the front line for the public and the helpers for everyone. It
seems that every department is helped in some way by the clerks whether it is simply
taking in money and printing receipts,organizing, distributing and receiving bids,filing
and tracking public interest orders, or coordinating and collating materials for meeting
and taking minutes. I sincerely feel we have a behind-the-scenes part in almost all
business of the Town which can not always be quantified,but is always there.
Meetings
Town Board
• Prepared for and attended all meetings of the Town Board
• Prepared packets, mail-out and produced minutes
• Filed 217 resolutions
• Filed 17 local laws with the state
• Posted public hearing and permissive referendum notices on the web, in the lobby and
in the Ithaca Journal
• Posted complete packets of Town Board meeting information on the web
• Facilitated distribution and advertisement of capital project bids to contractors
Planning Board
• Attended all meetings of the Planning Board
• Prepared minutes
• Filed 67 resolutions
Zoning Board of Appeals
• Attended all meetings of the Zoning Board of Appeals
• Prepared minutes
• Filed 27 resolutions
Codes and Ordinances Committee
■ Attend all meetings and prepare minutes
Records Management Advisory Board
■ Did not meet due to the roll-out and focus on Muncity and Laserfische being
organized.
Ethics Board
■ Facilitated meeting of the Ethics Board for review of annual disclosure forms.
SAC
■ Take and distribute notes to all town staff and Town Board to facilitate
communication to all
Contracts
Prepared and mailed annual contracts as well as facilitated finalization of miscellaneous
contracts and intermunicipal contracts throughout the year. Logged signed contracts in
Town Clerk Database.
Licenses and permits/cash management transactions
• Issues 167 marriage licenses
• Issued 109 Marriage Transcripts
• Issued 12 Domestic Partnership Licenses
• Sent renewal letters and issued 1,008 dog licenses/renewals
• Processed 16 Park Reservations/Refunds
• Processed Outside Room Use Reservations
• Issued handicapped parking permits
• Processed 2 noise permits
• Retail outlet for TCAT bus passes
Training
• Attended the NYS Association of Towns Annual Meeting
• Attended the Laserfische Empowerment Conference
• Hosted the TSSER User Group meeting and training
Records management
• Continued to work with the County to pilot a shared services grant for records
management
• Logged and filed permanent correspondence and manage e-correspondence
• Filed easements, agreements, Public Interest Orders and Miscellaneous documents
with the Tompkins County Clerk's office
• Continued logging all Town Board agenda item discussion topics for which there was
no action for easier retrieval
• Fulfilled routine and 3 significant FOIL requests
• Completed review and filing of retired Town Engineer and Youth Coordinator Files
• Established a Supervisors Projects filing system to capture significant projects the
Town is involved in but not the primary holder of records for future reference
• Worked with Bolton Point on retrieval and consolidation of records -ongoing
Community projects
• Fall and Spring editions of the Town of Ithaca newsletter designed and published in
house
• Manage the Community Garden
• Facilitated and provided administrative support for the Lake View Cemetery
Tax bills and water bills
Continue assisting with collections
2015 Goals
• Shared services with the County—Implementation and training of the shared services
grant and the scanning of all Town records—Ongoing
• Public Access to all historical records via the Shared Services TSSER program with
the County—Ongoing
• Deeds and Easements project which was a goal for 2012 will be finished with the
help of the scanning and implementation of Municity—Completed—Final
organization is ongoing
• Learn about Municity as well as continue cross-training for coverage—Ongoing
• Coordinate and help implement the renovation of the customer service areas—
Started
13 OF 1r
.�9 TOWN OF ITHACA
182 215 N. Tioga Street, Ithaca, N.Y. 14850
�o4z www.town.ithaca.ny.us
FINANCE AND BUDGET - (607)273-1721 FAX - (607)273-1704
Date: February 5, 2015
Memo to: Herb Engman, Town Supervisor, and Members of the Town Board
From: Michael T. Solvig, Finance Officer
Subject: Financial Report for the Fiscal Year Ended December 31,2014
The financial results for Fiscal Year 2014 were generally positive, with fund equity increasing in all funds
except the Light District Funds. For all funds, combined revenues and other sources of $24,003,069
exceeded combined expenditures and other uses of$20,948,011. Revenues for sales tax and mortgage
tax continue to increase over prior years' totals. 2014 saw sales tax revenues exceed $3 million for the
first time, although mortgage tax collections remain over$43,000 short of 2008 levels.
Results of Fiscal Year 2014 operations by Fund:
• GENERAL FUND TOWNWIDE - Fund equity increased by $357,854, with revenues of $4,668,519
exceeding expenditures of$4,310,664. Both sales tax and mortgage tax collections exceeded prior
year totals. Ending fund balance totaled $3,127,429, which includes reserves of$735,544 for the
Parks and Open Space Plan Reserve, $180,391 for the General Benefit Reserve, $40,036 for the
Preserve Maintenance Reserve, and $10,002 for the Land Stewardship Reserve. The unreserved
fund balance of$2,161,456 represents 41.6% of 2015 budgeted appropriations.
• GENERAL PART-TOWN FUND - Fund balance increased by $45,856 as revenues of $1,295,105
exceeded expenditures of$1,249,249. Total expenses were significantly under budget, due in part
to the planning study being postponed for at least one year. The ending fund balance of$833,738
includes $63,548 for the General Benefit Reserve. The unreserved fund balance of $770,190
represents 48.1% of 2015 budgeted appropriations.
• HIGHWAY PART-TOWN FUND -With revenues of$2,829,218 exceeding expenditures of$2,760,629,
fund equity increased by $68,589. Revenues were higher than expected, helped by increased
sales tax and state aid (CHIPS) receipts. Expenditures exceeded budget due to increased labor
charges for the rebuilding of Sand Bank Road. Ending fund balance of $1,709,669 includes
$212,109 for the Highway Equipment Reserve and $99,876 for the General Benefit Reserve.
Unreserved fund balance totals$1,397,684 or 47.9%of 2015 budgeted appropriations.
• WATER FUND - For Fiscal Year 2014, fund balance increased by $457,251 as revenues of
$3,813,890 exceeded expenditures totaling $3,356,638. The ending fund balance of $1,738,451
includes reserves of $14,220 for the General Benefit Reserve. The unreserved fund balance of
$1,724,231 represents 44.1%of 2015 budgeted appropriations.
• SEWER FUND - With revenues of $2,713,398 exceeding expenditures of $2,189,990, fund balance
increased by$523,409. Increased revenues were realized due to higher than expected sewer rent
receipts from Cornell University. The ending fund balance of $2,318,141 includes $8,003 for the
General Benefit Reserve and $305,307 for the SJC projects account. The unreserved fund balance
of$2,004,831 represents 71.7%of 2015 budgeted appropriations.
1
• CAPITAL PROJECT FUNDS-As of December 31, 2014, the Town of Ithaca had nine (9) active capital
project funds with a combined fund balance of $935,817. Four (4) capital projects received
$3,102,048 in bond proceeds from the Public Improvement (Serial) Bonds issued in December
2014. Three (3) projects were completed and closed in 2014. An additional five (5) projects are
expected to be completed and closed in 2015.
Cap 1Pfo�QCf -,Beglnnino 401 2024' w _
.11i9:
JFu�iil B lar 66.. ;Re►i".eues:_
Hanshaw Road Walkway $ 100,450 $ 76 $ - $ 100,526
Pine Tree Road Walkway 35,070 27 - 35,096
Gateway Trail 81,424 53 17,134 64,344
Forest Home Upstrm Bridge 102,682 76 9,713 93,045
Salt Storage Building 143,231 91 143,322 -
Whitetail Drive Improvements 4,545 11 4,400 155
Forest Home Drive Imprvmnts 127,714 84 127,798 -
Danby Road Water Main Imp. 22,473 15 22,488 -
Sand Bank Road Imprvmnts - 775,521 415,889 359,632
Winners Circle Reconstruction - 206,804 166,073 40,731
Christopher Lane Water Tank - 878,918 761,023 117,895
Coddington Road Water Main - 1,240,823 1,116,430 124,394
Total-Capital Project Funds $ 617,589 $ 3,102,500 $ 2,784,269 $ 935,818
• RISK RETENTION FUND - Fund balance increased by $19,648 as revenues of $25,109 exceeded
expenditures of$5,460. Ending fund balance for 2014 totaled$141,874.
• FIRE PROTECTION DISTRICT FUND - With revenues of $3,530,623 exceeding expenditures of
$3,266,864, fund equity increased by $263,760 to total $1,038,193 at year-end, all of which is
unreserved. The year-end fund balance represents 30.5%of 2015 budgeted appropriations.
• LIGHT DISTRICT FUNDS - Fund equity at year-end for all light district funds totaled $5,565. In the
Forest Home Light District, expenditures to operate and maintain the entry features installed in
2010 and 2011, at the request of Forest Home residents, continue to be higher than expected. The
results of 2014 operations for individual districts are presented on the table shown below.
tftd'al3alatice� wReveue_s " "ditu sud�B a 'ce
Forest Home Light District $ 499 $ 3,401 $ 3,757 $ 143
Glenside Light District 670 651 917 404
Renwick Heights Light District 1,241 952 1,150 1,043
Eastwood Cmmns Light Dist 1,632 1,902 2,374 1,160
Clover Lane Light District 299 225 284 241
Winner's Circle Light District 608 701 836 473
Burleigh Drive Light District 571 801 969 403
Westhaven Road Light District 1,721 2,502 3,131 1,092
Coddington Road Light District 961 1,501 1,855 607
Total-Light District Funds $ 8,202 $ 12,635 $ 15,272 $ 5,565
• INLET VALLEY CEMETERY FUND - There were no expenditures and $8 in revenue for this fund in
Fiscal Year 2014. Fund balance at year-end totaled$9,077.
• DEBT SERVICE FUND - In 2014, $293,604 in remaining bond proceeds from three (3) completed
capital projects funded by the 2013 Public Improvement(Serial) Bonds was transferred to the Debt
Service Fund. These funds will be used for future debt service payments. Fund balance at year-
end totaled $1,462,867. Included in this total is $932,779 in bond proceeds from the Public
Improvement Refunding (Serial) Bonds, Series 2014-A, reserved to refund the remaining Public
Improvement(Serial) Bonds, Series 2004-8, in 2015.
2
Reserves:
• PARKS AND OPEN SPACE PLAN RESERVE - The General Townwide Fund includes reserve funds
designated for the purpose of future park development and the purchasing of development rights,
as outlined in the Town's Parks and Open Space Plan. $23,417 of this reserve was used to help
purchase the development rights to Indian Creek Farm in September 2014 (additional funding was
provided through a State of New York grant). An additional$75,000 in unreserved fund balance will
be designated as reserved for this purpose by the Town Board in 2015. The balance for the year
ended December 31, 2014 was$735,544.
• GENERAL BENEFIT RESERVE - The General Townwide Fund, General Part-Town Fund, Highway
Part-Town Fund, Water Fund, and Sewer Fund equity includes funds established for managing
unanticipated increases in employee fringe benefit costs (e.g. NYS Retirement, Health Insurance).
The aggregate balance for the year ended December 31, 2014 was $366,038. The balance by
fund is as follows:
General Townwide Fund $ 180,391
General Part-Town Fund 63,548
Highway Part-Town Fund 99,876
Water Fund 14,220
Sewer Fund 8.003
Total-Benefit Reserve: $366,038
• PRESERVE MAINTENANCE RESERVE - The General Townwide Fund includes reserve funds
designated for the maintenance of the Pine Tree Wildlife Preserve, donated to the Town by a local
family in 2013. In conjunction with the donation of the land, the amount of $40,000 was also
donated to provide for future maintenance of the preserve. As of December 31, 2014, the balance
of this reserve totaled$40,036.
• LAND STEWARDSHIP RESERVE- In 2014 the Town purchased the development rights to the Indian
Creek Farm with financial assistance through a State of New York grant. This grant included
$10,000 to be held in reserve by the Town, designated for the future stewardship of the Indian
Creek Farm lands. For the year ended December 31, 2014, the balance of this reserve totaled
$10,002.
• HIGHWAY EQUIPMENT RESERVE -The Highway Part-Town Fund includes reserve funds established
for the purchase/replacement of highway equipment and machinery. $62,325 was added to this
reserve in 2014 through the sale of surplus equipment. The balance at year end was$212,109.
Sales Tax and Mortgage Tax:
• SALES TAX — Total collections increase to $3,135,084 in 2014 from the previous year's total of
$2,990,863. This is an increase of $144,221 or 4.8% over 2013. This is the first year in which
sales tax collections exceeded the $3 million threshold. Sales tax revenues are split between the
General Townwide Fund, General Part-Town Fund and Highway Part-Town Fund.
• MORTGAGE TAX - Collections for 2014 totaled $329,274, an increase of$15,275 or 4.9%, over the
total of$313,999 collected in 2013. Mortgage tax collections still remain below the historical high of
$372,390 collected in 2008.
a�
Sales Tax $2,667,106 $2,809,431 $2,507,213 $2,990,863 $3,135,084
Wrtgage Tax 222,213 248,039 279,560 313,999 329,274
Please see page 7 for a detailed report of Sales Tax Collections for Fiscal Year 2014.
3
General Oblination Long-Term Debt:
• OUTSTANDING DEBT - As of December 31, 2014, the total outstanding general obligation long-term
debt of the Town of Ithaca totaled $11,789,000. This is an increase of$3,177,000 over the prior year
total of$8,612,000, and is due to the Town issuing $910,000 in Public Improvement Refunding Bonds
and $3,000,000 in Public Improvement (Serial) Bonds issued in December 2014. Note that the
$1,000,000 outstanding on the Public Improvement(Serial) Bonds-2004-B will be refunded in 2015.
The total is aggregated from the Town's outstanding bond issues,as shown on the following table:
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Public Improvement(Serial)Bonds-2003 $ 1,000,000 $ 214,000 2017
Public Improvement(Serial)Bonds-2004-A 1,000,000 335,000 2019
Public Improvement(Serial)Bonds-2004-B 2,000,000 1,000,000 2024
Public Improvement(Serial)Bonds-2005 500,000 60,000 2015
Public Improvement(Serial)Bonds-2009 1,125,000 800,000 2024
Public Improvement(Serial)Bonds-2011 2,650,000 2,250,000 2031
Public Improvement(Serial)Bonds-2013 3,450,000 3,220,000 2028
Public Improvement Refunding Bonds-2014-A 910,000 910,000 2024
Public Improvement(Serial)Bonds-2014-B 3,000,000 3,000,000 2029
Total General Obligation Long-Term Debt $ 15,635,000 $ 11,789,000
Of this total, $1,150,000 is for facility improvements, $2,353,000 is for road improvements, and
$7,376,000 is for water infrastructure improvements. $910,000 is for refunding existing debt in 2015.
• PUBLIC IMPROVEMENT (SERIAL) BONDS - 2014 - In December 2014, the Town issued $3,910,000 in
general obligation debt. The$910,000 Public Improvement Refunding (Serial) Bonds, Series 2014-A,
will be used to refund the remaining Public Improvement (Serial) Bonds, Series 2004-13, issued to
construct the West Hill and Coy Glen water tanks. With an average interest rate of 2.14%, this
refunding will result in aggregate budgetary savings of$95,808 over the next ten years.
The $3,000,000 Public Improvement (Serial) Bonds, Series 2014-B, is new general-obligation debt
issued to finance the Town's 2014 capital projects. The average interest rate for this issue is 2.81%
over the 15 year life of the bonds.
Please see page 8 for a detailed report of the 2014 Public Improvement(Serial) Bonds.
• CONSTITUTIONAL DEBT LIMIT-The Town of Ithaca maintains a very low direct debt burden. At year-end
the Town had exhausted only 3.88%of its debt-contracting power.
Please see page 9 for the detailed calculation of the Constitutional Debt Limit.
• BOND RATING-In December 2014, Moody's Investors Service upgraded the Town's rating from Aa2 to
Aa1, and assigned the Aa1 rating to the Town's $910,000 Public Improvement Refunding (Serial)
Bonds, Series 2014A and $3,000,000 Public Improvement (Serial) Bonds, Series 2014-B. The
upgrade also affected$8,600,000 of outstanding parity debt.
The upgrade to Aa1 reflects the resilience of the Town's tax base given the institutional presence of
Ithaca College and Cornell University, and the Town's track record of operating fund balance due to its
strong financial management and sound budgeting practices.The Aa1 rating reflects the Town's ample
reserve levels, moderately-sized tax base with above-average socioeconomic profile, significant
institutional presence,and modest debt profile.
Moody's full report is available upon request.
4
r
TOWN OF ITHACA
SCHEDULE OF REVENUES AND EXPENDITURES - BUDGET TO ACTUAL
FOR THE FISCAL YEAR ENDED DECEMBER 31,2014
GENERAL TOWNWIDE FUND GENERAL PART-TOWN FUND HIGHWAY PART-TOWN FUND WATER FUND SEWER FUND CAPITAL PROJECTS FUNDS
BUDGET ACTUAL BUDGET ACTUAL BUDGET ACTUAL BUDGET ACTUAL BUDGET ACTUAL BUDGET ACTUAL
REVENUES:
REAL PROPERTY TAXES 2,520,000 2,519,551 - - 1,000,000 999,748 8,000 8,000 9,000 9,000 - -
REAL PROPERTY TAX ITEMS 54,000 61,675 - - - - 756,924 756,924 188,669 190,399 - -
SALES TAX 500,000 550,000 900,000 945,000 1,425,000 1,640,084 - - - - -
FRANCHISE TAX - - 65,000 72,559 - - - - -
DEPARTMENTAL INCOME 16,500 16,272 169,500 163,996 - - 3,045,000 3,042,359 2,110,000 2,511,733 - -
INTERGOVERNMENTAL CHRG 35,300 80,779 - - 10,000 17,198 - 775 - - -
INTEREST INCOME 7,500 5,436 500 696 2,500 2,113 2,000 1,880 2,000 2,134 - 462
RENTAL INCOME 23,000 49,915 - - - - - - - - - _
LICENSES AND PERMITS 13,500 12,429 - 200 - - - - - - -
FINES AND FORFEITURES 280,000 284,270 - - - - -
PROPERTY SALE/RECOVERY - 986 - - 25,000 62,474 - 3,821 - - -
LOCAL SOURCES - 83,322 - 25,000 - 3,060 - 131 - 131 - -
STATE SOURCES 250,000 461,883 193,350 87,654 74,000 104,542 - - - - -
FEDERAL SOURCES - - - - - - - - - - _ _
TOTAL REVENUES 3,699,800 4,1261519 1,328,350 1,295,105 2,536,500 2,829,218 3,811,924 3,813,890 2,309,669 2,713,398 - 452
INTERFUND TRANSFERS 542,000 542,000 - - - - - - - - - -
PROCEEDS OF OBLIGATIONS 200,000 - - - 1,000,000 - 2,050,000 - - - 3,102,048
TOTAL OTHER SOURCES 742,000 542,000 - - 1,000,000 - 2,050,000 - - - - 3,102,048
REVENUE&OTHER SOURCES 4,441,800 4,668,519 1,328,350 1,295,105 3,536,500 2,829,218 5,861,924 3,813,890 2,309,669 2,713,398 - 3,102,500
EXPENDITURES:
GENERAL GOVERNMENT 1,662,560 1,429,746 173,400 132,976 59,500 62,366 52,900 51,420 42,750 34,643 - -
PUBLIC SAFETY 79,334 72,470 - - - - - - - _
HEALTH&WELLNESS - - - - - - - - - _ _ _
TRANSPORTATION 514,220 376,951 - - 2,846,370 1,984,203 - - - - - 430,002
CULTURE&RECREATION 955,101 1,025,687 - - - - - - - - - 17,134
HOME&COMMUNITY SRVC 480,500 367,784 997,225 715,347 - - 4,613,365 2,539,538 2,331,650 1,942,412 - 2,043,526
EMPLOYEE BENEFITS 963,500 869,238 357,350 320,426 494,550 464,180 98,970 86,265 49,670 44,635 - -
DEBT SERVICE - - - - - - _ _ _ _ _
TOTAL EXPENDITURES 4,655,215 4,141,876 1,527,975 1,168,749 3,400,420 2,510,749 4,765,235 2,677,223 2,424,070 2,021,690 - 2,490,662
INTERFUND TRANSFERS 228,788 168,788 80,500 80,500 249,880 249,880 679,415 679,415 168,300 168,300 - 293,608
TOTAL OTHER USES 228,788 168,788 80,500 80,500 249,880 249,880 679,415 679,415 168,300 168,300 - 293,608
EXPENDITURES&OTHER USES 4,884,003 4,310,664 1,608,475 1,249,249 3,650,300 2,760,629 5,444,650 3,356,638 2,592,370 2,189,990 - 2,784,270
EXCESS(DEFICIT)OF REVENUES
OVER EXPENDITURES: (442,203) 357,854 (280,125) 45,856 (113,800) 68,589 417,274 457,251 (282,701) 523,409 - 318,230
BEGINNING FUND BALANCE 2,769,575 2,769,575 787,882 787,882 1,641,080 1,641,080 1,281,200 1,281,200 1,794,732 1,794,732 617,587 617,587
ENDING FUND BALANCE 2,327,372 3,127,429 507,757 833,738 1,527,280 1,709,669 1,698,474 1,738,451 1,512,031 2,318,141 617,587 935,817
RESERVED FUND BALANCE 965,973 63,548 311,985 14,220 313,310 -
UNRESERVED FUND BALANCE 2,161,456 770,190 1,397,684 1,724,231 2,004,831 935,817
%OF 2015 APPROPRIATIONS: 41.65% 48.10% 47.93°/b 44.09% 71.72% WA
5
TOWN OF ITHACA
SCHEDULE OF REVENUES AND EXPENDITURES - BUDGET TO ACTUAL
FOR THE FISCAL YEAR ENDED DECEMBER 31,2014
RISK RETENTION FUND FIRE PROTECTION FUND LIGHT DISTRICT FUNDS INLET VALLEY CEMETERY DEBT SERVICE FUND TOTAL-ALL FUNDS
BUDGET ACTUAL BUDGET ACTUAL BUDGET ACTUAL BUDGET ACTUAL BUDGET ACTUAL BUDGET ACTUAL
REVENUES:
REAL PROPERTY TAXES - - 3,500,000 3,499,184 12,625 12,625 - - - - 7,049,625 7,048,108
REAL PROPERTY TAX ITEMS - - 10,000 7,370 - - - - - - 1,009,593 1,016,368
SALES TAX - - - - - - - - - - 2,825,000 3,135,084
FRANCHISE TAX - - - - - - - - - - 65,000 72,559
DEPARTMENTAL INCOME - - - - - - - - - - 5,341,000 5,734,360
INTERGOVERNMENTAL CHRG - - - - - - - - - - 45,300 98,752
INTEREST INCOME - 109 5,000 3,570 - 10 - 8 500 796 20,000 17,203
RENTAL INCOME - - - - - - - - - - 23,000 49,915
LICENSES AND PERMITS - - - - - - - - - - 13,500 12,629
FINES AND FORFEITURES - - - - - - - - - - 280,000 284,270
PROPERTY SALE/RECOVERY - - - - - - - - - - 25,000 67,281
LOCAL SOURCES - - - - - - - - - - - 111,645
STATE SOURCES - - 20,000 20,499 - - - - - - 537,350 674,578
FEDERAL SOURCES - - - - - - - - - - - -
TOTAL REVENUES - 109 3,535,000 3,530,623 12,625 12,635 - 8 500 796 17,234,368 18,322,752
INTERFUND TRANSFERS 25,000 25,000 - - - - - - 779,883 1,073,490 1,346,883 1,640,490
PROCEEDS OF OBLIGATIONS - - - - - - - - - 937,779 3,250,000 4,039,827
TOTAL OTHER SOURCES 25,000 25,000 - - - - - - 779,883 2,011,269 4,596,883 5,680,317
REVENUE&OTHER SOURCES 25,000 25,109 3,535,000 3,530,623 12,625 12,635 - 8 780,383 2,012,064 21,831,251 24,003,069
EXPENDITURES:
GENERAL GOVERNMENT - - 5,000 2,610 - - - - 5,250 20,453 2,001,360 1,734,214
PUBLIC SAFETY - - 3,430,000 3,264,254 - - - - - - 3,509,334 3,336,723
HEALTH&WELLNESS 15,500 5,460 - - - - - - - - 15,500 5,460
TRANSPORTATION - - - - 14,020 14,365 - - - - 3,374,610 2,805,522
CULTURE&RECREATION - - - - - - - - - 955,101 1,042,821
HOME&COMMUNITY SRVC - - - - - - 1,500 - - - 8,424,240 7,608,607
EMPLOYEE BENEFITS - - - - - - - - - - 1,964,040 1,784,744
DEBT SERVICE - - - - - - - - 989,450 989,429 989,450 989,429
TOTAL EXPENDITURES 15,500 5,460 3,435,000 3,266,864 14,020 14,365 1,500 - 994,700 1,009,882 21,233,635 19,307,520
INTERFUND TRANSFERS - - - - - - - - - - 1,406,883 1,640,491
TOTAL OTHER USES - - - - - - - - - - 1,406,883 1,640,491
EXPENDITURES&OTHER USES 15,500 5,460 3,435,000 3,266,864 14,020 14,365 1,500 - 994,700 1,009,882 22,640,518 20,948,011
EXCESS(DEFICIT)OF REVENUES
OVER EXPENDITURES: 9,500 19,648 100,000 263,760 (1,395) (1,730) (1,500) 8 (214,317) 1,002,183 (809,267) 3,055,058
BEGINNING FUND BALANCE 122,226 122,226 774,433 774,433 8,209 8,209 9,068 9,068 460,684 460,684 10,266,676 10,266,676
ENDING FUND BALANCE 131,726 141,874 874,433 1,038,193 6,814 6,479 7,568 9,076 246,367 1,462,867 9,457,409 13,321,735
RESERVED FUND BALANCE - - - 932,779 2,601,815
UNRESERVED FUND BALANCE 141,874 1,038,193 6,479 9,076 530,088 10,719,920
%OF 2015 APPROPRIATIONS: >100% 30A9% , 45.89% >10070 42.87°h 50.84%
6
TOWN OF ITHACA
SALES TAX COLLECTIONS
For the Year Endino December 31,2014
General General Highway
Townwide Part-Town Part-Town TOTAL
Liability Month A1120 B1120 DB1120
Month Collected $ 500,000.00 $ 900,000.00 $ 1,425,000.00 $2,825,000.00
January March $ 38,948.09 $ 70,106.56 $ 111,002.05 $ 220,056.70
February March 32,931.69 59,277.04 93,855.30 186,064.03
March April 58,027.81 104,450.06 165,379.26 327,857.13
April May 38,773.32 69,791.98 110,503.97 219,069.27
May June 38,204.90 68,768.82 108,883.97 215,857.69
June July 61,733.41 111,120.13 175,940.20 348,793.74
July August 40,388.65 72,699.57 115,107.65 228,195.87
August October 42,710.66 76,879.20 121,713.33 241,303.19
September October 56,883.64 102,390.55 162,118.36 321,392.55
October November 42,591.16 76,664.08 121,384.79 240,640.03
November Y/E Accrual 40,510.81 72,919.46 115,455.82 228,886.09
December Y/E Accrual 58,295.86 59,932.55 238,739.51 356,967.92
TOTAL COLLECTIONS: $ 550,000.00 $ 945 000.00 $ 1,640 084.21 $ 3,135,084.21
TOTAL-2014 BUDGET: $ 550,000.00 $ 945,000.00 $ 1,640,084.21 $3,135,084.21
%of 2014 Budget Collected: 110.0% 105.0% 115.1% 111.0%
2011 - 2014 COMPARISON OF SALES TAX COLLECTIONS
PERIOD 2011 2012 2013 2014 COMPARISON
January $ 205,220.30 $ 219,267.65 $ 250,612.00 $ 220,056.70 87.81%
February 171,695.97 189,822.95 203,476.74 186,064.03 91.44%
March 271,342.68 285,471.04 259,150.60 327,857.13 126.51%
1st Quarter $ 648,258.95 $ 694,561.64 $ 713,239.34 $ 733,977.86 102.91%
April $ 209,681.28 $ 203,440.66 $ 208,981.24 $ 219,069.27 104.83%
May 197,090.32 201,244.66 216,676.25 215,857.69 99.62%
June 277,639.52 336,128.00 304,434.02 348,793.74 114.57%
2nd Quarter $ 684,411.12 $ 740,813.32 $ 730,091.51 $ 783,720.70 107.35%
First 6 Months $1,332,670.07 $1,435,374.96 $1,443,330.85 $1,517,698.56 105.15%
July $ 215,336.00 $ 218,145.01 $ 223,126.63 $ 228,195.87 102.27%
August 214,804.90 211,786.95 222,005.89 241,303.19 108.69%
September 323,917.91 307,839.03 343,687.65 321,392.55 93.51%
3rd Quarter $ 754,058.81 $ 737,770.99 $ 788,820.17 $ 790,891.61 100.26%
First 9 Months $2,086,728.88 $2,173,145.95 $2,232,151.02 $2,308,590.17 103.42%
October $ 201,497.00 $ 215,140.94 $ 221,963.28 $ 240,640.03 108.41%
November 202,301.50 208,221.75 227,031.34 228,886.09 100.82%
December 318,902.65 310,704.40 309,717.03 356,967.92 115.26%
4th Quarter $ 722,701.15 $ 734,067.09 $ 758,711.65 $ 826,494.04 106.93%
ANNUAL TOTAL $2,809,430.03 $2,907,213.04 $2,990,862.67 $3,135,084.21 104.82%
Change from Pr.Yr. 105.34% 103.48% 102.88% 104.82% 104.82%
7
PUBLIC IMPROVEMENT(SERIAL)BONDS-2014
In December 2014, the Town issued $3,910,000 in general obligation debt. The $910,000 Public
Improvement Refunding (Serial) Bonds, Series 2014-A, will be used to refund the remaining Public
Improvement (Serial) Bonds, Series 2004-B, issued to construct the West Hill and Coy Glen water tanks.
With an average interest rate of 2.14%, this refunding will result in aggregate budgetary savings of$95,808
over the next ten years.
The$3,000,000 Public Improvement(Serial) Bonds, Series 2014-B, is new general-obligation debt issued to
finance the Town's 2014 capital projects. These projects included the following:
Sand Bank Road Improvements $ 750,000
Winners Circle Improvements 200,000
Christopher Circle Water Tank Replacement 850,000
Coddington Road Water Main Improvements 1,200,000
The average interest rate for this issue is 2.81%over the 15 year life of the bonds.
TOWN OF ITHACA
Public Improvement(Serial)Bonds-2014
Public Improvement Refunding(Serial) Bonds-Series 2014-A
Bond Proceeds-Par Value $ 910,000.00
Bond Proceeds-Premium 34,606.05
Underwriter's Discount(Fee) (6,827.52)
Bond Proceeds-received on 12!30/2014: $ 937,778.53
Deposit made to BNY Mellon Trustee account.
Bond Issuance Costs:
- Bond Attorney-Orrick, Herrington&Sutcliffe $ (5,000.00)
- Bond Advisor-Fiscal Advisors and Marketing (5,400.00)
- Bond Rating-Moody's Investors Services (3,825.00)
- Escrow Holder Fee-Bank of New York Mellon (2,000.00)
- Escrow Verification-Causey, Demgen&Moore (2,000.00)
Total-Bond Issuance Costs: $ (18,225.00)
Total Bond Proceeds-Series 2014-A $ 919,553.53
Public Improvement(Serial)Bonds-Series 2014-B
Bond Proceeds-Par Value $ 3,000,000.00
Bond Proceeds-Premium 121,417.80
Underwriter's Discount(Fee) (19,369.48)
Bond Proceeds-received on 12/3012014: $ 3,102,048.32
Deposit made to TTC-General Fund account.
Bond Issuance Costs:
- Bond Attorney-Orrick, Herrington&Sutcliffe $ (18,460.00)
- Bond Advisor-Fiscal Advisors and Marketing (17,700.00)
- Bond Rating-Moody's Investors Services (10,500.00)
- Printing Services-Premier Printing (1,210.98)
- Mailing Services-FedEx (75.90)
Total-Bond Issuance Costs: $ (47,946.88)
Total Bond Proceeds-Series 2014-B $ 3,054,101.44
8
TOWN OF ITHACA
CONSTITUTIONAL DEBT LIMIT
12/31/2014
DEBT LIMIT
Assessed Full Valuation of Taxable Real Property:
- For the Fiscal Year ended 12/31/2010 1,270,022,663
- For the Fiscal Year ended 12/31/2011 1,273,589,816
- For the Fiscal Year ended 12/31/2012 1,279,947,066
- For the Fiscal Year ended 12/31/2013 1,294,998,380
- For the Fiscal Year ended 12/31/2014 1,323,741,670
Five-Year Average Full Valuation of Taxable Real Property: $ 1,288,459,919
Permitted Percentage of the"Average Full Valuation" 7%
Town of Ithaca Constitutional Debt Limit: $ 90,192,194
$90,192,194 represents the maximum amount of indebtedness that the Town of Ithaca can
issue and have outstanding pursuant to Article VIII of the New York State Constitution,and
Title 9 of Article 2 of the Local Finance Law.
TOTAL NET INDEBTEDNESS OF THE TOWN
Principal Borrowings Outstanding as of 12/31/2014:
- $1,000,000 Public Improvement(Serial)Bonds,2003 $ 214,000
- $1,000,000 Public Improvement(Serial)Bonds,2004 335,000
- $2,000,000 Public Improvement(Serial)Bonds,2004 1,000,000
- $ 500,000 Public Improvement(Serial)Bonds,2005 60,000
- $1,125,000 Public Improvement(Serial)Bonds,2009 800,000
- $2,650,000 Public Improvement(Serial)Bonds,2011 2,250,000
- $3,450,000 Public Improvement(Serial)Bonds,2013 3,220,000
- $ 910,000 Public Improvement Refunding Bonds,2014 910,000
- $3,000,000 Public Improvement(Serial)Bonds,2014 3,000,000
Total Debt Outstanding as of 12/31/2014: $ 11,789,000
Less:Exclusion for Water&Sewer Indebtedness: (8,286,000)
Total Net Indebtedness Subject to Debt Limit: $ 3,503,000
NET DEBT-CONTRACTING MARGIN
Constitutional Debt Limit: $ 90,192,194
Less:Total Net Indebtedness (3,503,000)
Net Debt-Contracting Margin: $ 86,689,194
Percentage of Debt-Contracting Power Exhausted: 3.88%
9
Q�OF Ip� TOWN OF ITHACA 0 �
F t ; 215 N. Tioga Street, Ithaca, N.Y. 14850
www.town.ithaca.ny.us
�'IV q04� ❑`..
CODE ENFORCEMENT-BRUCE W. BATES, DIRECTOR
Phone (607) 273-1783 ■ Fax (607) 273-1704
codes@town.ithaca.nv.us
CODE ENFORCEMENT/ZONING
2014 YEAR END REPORT
The Town of Ithaca Code Enforcement Department is assigned the task of enforcing The Code of the
Town of Ithaca and The New York State Fire and Building Code,which includes the 9 series of Codes:
building, residential,fire, existing,plumbing,mechanical, fuel gas, energy conservation and property
maintenance code. We are also responsible for assigning 911 addresses and investigating complaints
within the Town of Ithaca(excluding the Village of Cayuga Heights).
Our staff consisted of(1) 37.5 hrs./wk. Administrative Assistant, (Lori Kofoid); (1) 12hrs./wk. Part-
time Clerk, (Allison Lonsky),January-April; (1) 30 hrs./wk. Code Enforcement Officer/Electrical
inspector(Charles Bruner); (1) 37.5 hrs./wk. Code Enforcement Officer/Electrical inspector(Martin
Kelly) (1) 37.5 hrs./wk. Code Enforcement Officer(Steven Williams); (1) Director of Code
Enforcement and Zoning(Bruce W. Bates).
The year 2014 has been an even busier year than the previous years for the Code Department, not only
for permits but also for complaints and fire/safety inspections.We introduced our Code officers to
android tablets for use in the field early in the year.This was in preparation of their use in the field
along with Municity, our new town's data base,which was introduced to all town staff at the beginning
of June. Municity brought forward many of our fears of blending the many data bases that the town
had as well as those of the county assessment. Once Municity was implemented it also brought to light
just how much staff was actually doing and just how much the different previous data bases were
creating confusion in keeping Mack of all aspects of the properties within the town of Ithaca. The
mixing of the old data in Municity has led to our administrative assistant, along with other town staff,
spending much of their time sorting out the data within Municity,while trying to maintain the
increased work flow.
This poses the question, has Municity helped and has it been worth the investment? Municity and the
tablets have changed the way we operate within the department. Code officers are now able to do more
in the field than before. But there is still a concern that until the data is corrected in Municity,the
information being fed to the tablets is inaccurate; this is still being evaluated. As for in the office,
Municity now allows staff to enter notes in real time and all town staff can see what is happening to a
parcel within the town. Before Municity it used to require that C of O's and permits be handed back
and forth many times between support staff and the code officer before going out the door.Code
officers can now issue both, C of O's and permits, depending on what the permit is for and which staff
person is issuing it; it now may just need to be handled once with very little back and forth. Municity
was brought on board to help with problems that were identified several years ago with our smart work
project and our broken links of old outdated data bases. Yes,I do believe the tablets and Municity are
worth the investment.But there is still much needed correction of data and time for staff to realize the
full potential of Municity.
1
I decided to use reports right from Municity for this end of year report so one could see how it is
working. However,as always the data is only as good as the information collected, thus back to the
accuracy of the data. I want to add a disclaimer about this year's report.The numbers provided may
not be totally accurate,due to the blending of the old data bases and the new.Not all the information
has been entered,therefore some of the numbers may not be as accurate as we would like.
BUILDING PERMITS (See appendix A&B)
In the Municity data base all the different types of permits were combined into one database,which
includes sign permits that were figured separately before. Total permits issued were up from last year's
410 permits issued. For a more detailed report,of what permits were issued for,please refer to the
monthly reports given to the board at their regular Town Board meetings.
Reported Construction value of the 2014 permits was$2,012,835,575.00. This is not a true figure as
staff was learning the Municity system and some costs were not entered during the transition time.
Also,the number seemed rather high,but South Hill Business Campus had a heating project that they
listed as 1.86 million which accounts for a large portion of the total.
PERMIT RENEWALS
There were a total of 37 permits renewed in 2014.The Municity report on renewals still needs working
on,but this is the total it gave us.
OPEN PERMITS
The Number of open permits as of 12/31/2014 was 385.
CONSTRUCTION INSPECTIONS
Unfortunately we are not able to pull these figures from Municity yet. However, Municity has allowed
us to see exactly the number of inspections we are doing for each permit.This can vary from a low of 5
inspections on simple permits to up to an average of 28 or more for a residential new home and even
more for Commercial projects.
COMPLAINTS (see appendix C)
Complaints now include reports of fire.Report of fires was previously handled as a separate category.
In Municity we are able to do this because the report is now placed with the property and not just in a
data base.
FIRE/SAFETY/OPERATING PERMITS INSPECTIONS (see appendix D)
Fire Safety and Operating Permit inspections are being done by both Code Staff and the Ithaca Fire
Department(IFD),in the area of the town for which they are contracted to provide fire protection
services. Municity has created an avenue to track these better,but this has also revealed that there is
still much information that needs to be added to Municity for better accounting of what is getting done
by both Ithaca fire and Town Staff. The administrative assistant has many hrs. logged in getting these
recorded correctly in Municity to assure the proper billing for these inspections. She has completed
Ithaca College, from last year and is currently working on Cornell,just in time to start it all over again
for this year.
Operating Permits are issued per section 125-8 of The Code of The Town of Ithaca; mandated by Part
1208 Rules and Regulations of NYS. Operating Permits are good for three years and are renewable
upon passing a current fire safety inspection.The total Operating Permits issued for 2014,per
Municity,was 31.
911 Addressing
The Codes Office is assigned the responsibility of monitoring changes and assigning addresses for the
911 emergency response system. We have not figured out how to track these in Municity. But should
we need to change a previous address Municity notes the old address for future reference. I have
written a set of guide lines to follow for new development and to apply where possible in current
readdressing. However it still does not eliminate the confusion of how the town was previously
addressed.When we run into a problem with the way the addressing was done,we try to work it out
with all parties involved,the fire departments, emergency dispatch and the property owner.
MONTHLY REPORTS
Monthly report reflects the activities of the Codes office. This report is given to the Town Board every
month. In reviewing these you would noticed the changes through the year in how that reports looks. I
am sure there will be more changes as we venture further into Municity.
ZONING BOARD(see appendix E)
Again,due to the current work load and learning curve of Municity we chose not to use Municity's
ability for tracking appeals until late in the year. So our records are still from the old data base.But for
2015 we have started the year using Municity and hopefully next year this report will be easier to
retrieve and will also look different.The Zoning Board consists of five full members who are
appointed by the Town Board and they serve five year staggered terms. Long time Zoning Board
Chairperson and member,Kirk Sigel resigned this year.This allowed alternate member Christine
Decker(term expires 2014)to be appointed to fill his term. Rob Rosen(term expires 2016)was then
appointed as the new chairperson.Other members of the Zoning Board are; Bill King(term expires
2015),who is also acting representative of the Zoning Board to the Codes and Ordinance Committee,
John DeRosa(term expires 2017)Chris Jung(term expires 2018)and alternate George Vignaux(term
expires 2014).
FINANCIALLY
The 2014 Code Enforcement/Zoning Department's share of the budgeted income was$154,500.00.
The actual income was$156,470.Our budgeted expenses were$335,000 and the actual expenses were
$341,480.23. When you compare final real numbers expenses verses income this department brought
in almost 46%of its budget. One must remember that an expense line Item, Ithaca Fire Department
fire safety inspections goes toward the Fire department income that should be counted toward The
towns fire contact,even as little as it is in relationship to the total dollars of the contact.
STATE MANDATED REPORT(see appendix F)
OBJECTIVES/GOALS
Last year's Objectives and Goals are listed below. I have included the progress we have made toward
reaching our goals.
2014 objectives/goals:
1)Implement Municity(our new date record keeping system).
This was done. However,there is still a lot to correction and addition of data needed within the
system.
2)Reevaluate fee schedule.
While we did not do the full fee schedule evaluation,we did evaluate the Zoning Board fees and the
Town Board approved a change that was implemented at the end of the year.
3)Continue to advance public education.
This did not happen as we would have liked,other than person to person education at the time of
inspection.We did get the big screen monitor in the front office,which was part of the plan,but
Municity and our work load prevented us from advancing its use any further.We will keep this as
one of our goals and see where we are next year.
4)Improve the application process.
We did evaluate our applications and redesigned them to provide us with the needed information
per the type of permit.The most notable changes were with the solar applications. Municity, along
with the purchase of individual desk top scanners,has helped in the processing of all permit
applications.Frontline staff now enter the application just once in the Municity data base and scans
it at their desk verses entering permit information in numerous data bases and walking to the copier
rooms to scan them which was the practice previously.
5)Strive to improve department's image.
Striving to improve the department's image is an ongoing endeavor. Our staff has strived to keep the
department's image at the forefront of our daily work. Complaints about our staff members seem to
have decreased, so I feel we have been successful in advancing our image. Improved image should
always be one of our goals. I think that Code Enforcement all over the state has an image problem.The
State even changed the department's name from The Department of State,Division of Code
Enforcement to The Department of State,Division of Building Standards and Codes in order to address
the image issue.
2015 Objectives/goals
• Continue to evaluate the data in Municity
• Continue to advance public education
• Continue to improve the image of our department as well as Code Enforcement across the state.
CONCLUSION
The Town of Ithaca Code Enforcement/Zoning Department is an enforcement department.We enforce
The Code of the Town of Ithaca and the New York State Fire and Building Code.The Code
Enforcement Department managed a larger daily work load than previous years plus introduced the
new Municity record keeping program in the middle of the busiest building season to date.Municity is
a work in progress and is changing the way we conduct business with the department. There have been
little bumps along the way. But Staff has done a great job of stepping up to the challenge. We came in
over budget on expenses,but also,over budget on income,having brought in 46%of our departments
expenses.We continue to improve on the items identified by the smart work program.Those items
along with the proposed changes to the front office area,that the Town Board approved,will help us in
reaching our goals.
Respectfully Submitted
Bruce W.Bates,Director
Code Enforcement and Zoning Department
Town of Ithaca
215 North Tioga Street
Ithaca, NY 14850
Annual Local Code Administration and Enforcement Report
From: 1/1/2014 To: 12/31/2014
APPENDIX A
Permits Issued Count
ZONING ONLY 1
TWO FAMILY RESIDENCE RENOVATION/ALTERATION 8
TWO FAMILY RESIDENCES NEW 2
TEMPORARY MEMBRANE STRUCTURE 56
SOLAR 30
SINGLE FAMILY RESIDENCE NEW 23
SINGLE FAMILY RESIDENCE ADDITION 3
SINGLE FAMILY RENOVATION/ALTERATION 74
SIGN 9
ROOFING 60
PYROTECHNICS 1
POOLANDSPA 4
MULTIPLE RESIDENCE RENOVATION/ALTERATION 1
INSTITUTIONAL RENOVATION/ALTERATION 1
INSTITUTIONAL NEW 2
HEATING AND COOLING UNIT 9
GENERATORS 5
FENCE/RETAINING WALLS 2
ELECTRICAL WITH BP 136
ELECTRICAL ONLY 45
DEMOLITION 4
DECK 9
COMMERCIAL RENOVATION/ALTERATION 48
COMMERCIAL NEW 2
COMMERCIAL ADDITION 6
ACCESSORY STRUCTURE 27
Total Permits: 568
Town of Ithaca
215 North Tioga Street
Ithaca,NY 14850
Certificate Report
Totals bVTMnand Status
From: 1/1/2014 To:12/31/2014
APPENDIX B
Certificate Type Certificate Status Count
CC 225
CO 275
ELECTRICAL ONLY g
CC
TCO 11
Total: 520
ISSUED 518
OPEN 2
Town of Ithaca
215 North Tioga Street
Ithaca, NY 14850
Complaints Report
From: 1/1/2014 To: 12/31/2014
Totals by Complaint Type & Status
APPENDIX C
ComplaintTvpe Complaint Status Count
BUILDING WITHOUT A PERMIT 24
FIRE SAFETY VIOLATIONS 41
GARBAGE 2
GRASS 1
LOCAL LAW 4
NYS BUILDING CODE 19
OCCUPANCY 6
OCCUPANCY WITHOUT a C of 0 or C of 2
PROPERTY MAINTENANCE 28
REPORT OFfiRE 2
SIGN LAW 3
UNSAFE OCCUPANCY 2
UNSANITARY LIVING CONDITIONS 5
ZONING VIOLATION 8
Total: 147
CLOSED 59
OPEN 68
PENDING 9
UNFOUNDED 11
Town of Ithaca
215 N. Tioga St Ithaca, NY 14850
Fire Safety Inspection Report - Totals
From: 1/1/2014 To: 12/31/2014
APPENDIX D
Inspection Type Count
Annual Fire Inspection 195
Triennial Fire Inspection 75
TOTAL: 270
FAILED 166
PARTIAL 2
PASSED 102
TOTAL: 270
APPENDIX E
Zoning Board of Appeals
Janua 27 2014 Deadline: DEC 13 mal/out:JAN 17
Date App. App.
In Status Project Name Request Action
11/18/2013 Complete 1 301 Muriel St-2 car attached garage Area Variance Adjourned
February 24,2014 Deadline:JAN 10 mallout:FEB 14
Date App. App.
In Status Project Name Request Action
1/9/2014 Complete 415 Bostwick Rd-metal building Area Variance Granted
March 17, 2014 Deadline:FEB7 mallout:MARCH
Date App. App.
In Status Project Name Re uest Action
1/29/2014 Complete 102 Walnut St.Belle Sherman Cottages Sign Variance Granted
A ril 21,2014 Deadline:MARCH 7 mailout:APRIL 11
Date App. App.
In Status L Project Name Request Action
3/7/2014 Complete Ecovilla a TREE,LLC Solar Array Area Variance Granted
12123/2013 1 249 Coddin ton Rd.Subdivision(Planning Bd.Jan. Area Variance Postponed
May 19 2014 Deadline:APRIL 4 mallout:MAY 9
Date App. App.
In Status Project Name Request Action
3/18/2014 Complete 209 Tudor Rd Subdivision Area Variance Granted
4/3/2014 Complete 151 Bostwick Rd Tutelo Park Scare board Sign Variance Granted
414/2014 Complete 301 Muriel St.detached garage-adioumed from January Area Variance Adoumed
4/4/2014 Complete Christopher Ln Water Tank Replacement TOl Area Variance Granted
June 18 2014 Deadline:MAY 2 mallout:JUNE 6
Date App. App.
In Status Project Name Request Action
In Review
412912014 BB 638 Elmira Rd-Veteran Volunteer Firemen's Association Sign Variance Granted
In Review
5/712014 BB 618 Elmira Rd-Colle etown Cab&Ithaca Auto Use Variance Granted
JUIY 21 2014 Deadline: June 6 mallout:Ju 11
Data App.
In .Status Project Name Request Action
5/30/2014 Complete 1 920 Coddin ton Rd-Coddin ton Rd Communit Center S rinkler Variance Granted
Au ust 18 2014 Deadline:JULYS mallout:AUG 8
Date App.
In App.Status Project Name Request Action
7/212014 Complete 615 Five Mile Dr-Ithaca Airline Limousine Use Variance Granted
September 15,2014 Deadline:811 mallout:SEPT5
Date App.
In .Status Project Name Request Action
CANCELLED-NO APPEALS
October 20 2014 Deadline:SEPT 5 mallout:OCT 10
Date App.
In App.Status Project Name Request Action
CANCELLED-NO APPEALS
November 17 2014 Deadline:OCT 3 mallout:NOV 7
Date App.
In App.Status Project Name Request Action
10/8120114 Com lete Lesser 2 lot subdivision Area Variance Denied
10/1012014 Complete 1205 Trumansburg Rd detached garage Area Variance-hei ht Post oned
December 15 2014 Deadline:OCT 31 mallout:DEC 5
Date App.
In App.Status Project Name Request Action
10/10/2014 Complete 1205 Trumansburg Rd detached garage Area Variance Granted
10/10/2014 Complete 1205 Trumansburg Rd detached garage Height Variance Denied
10/30/2014 In Review 930 Denby Rd Retail use Use Variance&Extension Granted
10/31/2014 In Review 210 Forest Home Dr-2 ground mounted solar arras Area Variance Granted
1117/2014 In Review 11 Alex Way-occupancy Special Approval Denied
Total Appeals Requests 20
Granted 13
Denied 3
AdjournedlPostponed 4
APPENDIX F New York State Department of State Submit by Email
Division of Building Standards and Codes
99 Washington Avenue,Suite 1160 Print Form
Albany,NY 12231
Phone:(518)4744073 FAX:(518)474-5788 Page 1 of 6
wwwAosstate.nyus 2014
Reporting Year:
19 NYCRR PART 1203
UNIFORM CODE:MINIMUM STANDARDS FOR ADMINISTRATION AND ENFORCEMENT
LOCAL GOVERNMENT
Uniform Code Administration and Enforcement Report
GENERAL INFORMATION
Municipality
ITHACA Name of Code Official Bruce.W.Bates
City/TownNillage or County Town Title of Code Official Director
Address 215 N.Tioga st Code Official DOS Certification# 1199-7488 B
Address Hours worked per week: 50+
Zip/Postal Code 14850 Phone Number: 607-273-1783
County: Tompkins E-mail Address: bbates @town.Ithaca.ny.us
To list additional Code Enforcement Officials enforcing the Uniform Code within your municipality,please use page 6 of this form
CODE ENFORCEMENT
1a.Are third-party contracted services used to meet the Yes 2a,Does the fire department perform fire safety Inspections? Yes El
requirements of 19 NYCRR Part 12037
1 b,If Yes,does the third-party meet the educational Unknown 2b.If No,who is responsible for fire safety inspections? Code Officla
requirements of 41203.2(e)(1)7
19 NYCRR PART 12032 LOCAL LAW,ORDINANCE,REGU LATION
Please list the local law,ordinance or other appropriate regulation that provides for the Chapter125of the Code ofthe
administration and enforcement of the New York State Uniform Fire Prevention and Building own of Ithaca
Code and Energy Conservation Construction Code in this municipality:
19 NYCRR PART 12033(a) BUILDING PERMITS(Number of permits issued for this reporting year)
7.Additions,alterations or repairs on existing
3.New One-orTwo-family dwellings: 25 dwellings and residential buildings or occupancies: 86
S.Addit ions,alterations or repairs an existing 56
4.New CommercialAndustrial buildings: commerclalfindustdalfhazardous buildings:
S.New Hazardous(H)occupancies: O 9.All other permits(pools,sheds,decks,plumbing, 399
HVAC,etc3
6.New Residential(R)occupancies: 10.Number of Certificates of Occupancyar 520
(not Including One.or Two-Family) Compliance issued for all occupancies:
19 NYCRR PART 1203.3(c) STOP WORK ORDERS
It. Number of Stop Work Orders Issued this reporting year. 10
19 NYCRR PART 12033(e) NOTIFICATION OF FIRE OR EXPLOSION
12.Have procedures been established for notification by the chief of your fire department(s)regarding fire Yes
or explosion Involving any structural damage,fuel burning appliance,chimney or gas vent?
19 NYCRR PART 1203.3(0 UNSAFE STRUCTURES AND EQUIPMENT
13.Have procedures been established for identifying and addressing unsafe structures and equipment? Yes
DOS-1743 112111 Please type or print legibly-Incomplete or illegible forms will be returned
New York State Department of State Submit by E
Division of Building Standards and Codes
99 Washington Avenue,Suite 1160 Print Form
Albany,NY 12231
Phone:(518)474 4073 FAX(518)474-5788 Page 2 of 6
wwwdos.statenyus
19 NYCRR PART 1203
UNIFORM CODE:MINIMUM STANDARDS FOR ADMINISTRATION AND ENFORCEMENT
LOCAL GOVERNMENT
Uniform Code Administration and Enforcement Report
Reporting Year: 2014 Municipality Town of ITHACA
19 NYCRR PART 12033(g) OF ERATI N G PERMITS(Number of operating permits issued for this reporting year)
14a.Are operating permits required by the municipality? Yes 6 14e.buildings containing one or more areas of public N/A
assembly with an occupant load of 100 persons or more:
14b.Manufacturing,staring or handling hazardous materials
In quantities exceeding those listed In Tables 2703.1.1(1), N/A] 14f.Buildings whose use or occupancy classification
2703.1.1(2),2703.1.1(3)or 2703.1.1(4),of the Fire Code of New may pose a substantial potential hazard to public
York State(see 19 NYCRR Part 1225):
safety,as determined by the government or agency N/A
charged with or accountable for administration and
14c. Hazardous processes and activities, including but not enforcement of the Uniform Code:
limited to, commercial and Industrial operations which N/A
produce combustible dust as a byproducts,fruit and crop
ripening,and waste handling: see aditional
Infornadon/comments
14g.Other. [34 Please5pedfy.
14d.Use of pyrotechnic devices in assembly occupancies:
19 NYCRR PART 1203.3(h) FIRE SAFETY AND PROPERTY MAINTENANCE INSPECTIONS
Area of Public Assembly(with an occupant load of 50 or more and not an accessory use):
15a.Number of occupancies in this municipality. F37 15b.Number of occupancies inspected in this municipality. N/A
Multiple Dwellings(not including dormitories):
16a. Number of buildings containing 3 or more dwelling units in this municipality. 214
16b.Total number of dwelling units in multiple dwellings: 1902 16c.Number of multiple dwelling buildings 65
(contained in Item 16a) inspected(from Item 16ah
CommerciaUindustrial occupancies(not included above):
17a.Number of occupancies in this municipality: $D 17b.Number of occupancies inspected In this municipality: N/A
19 NYCRR PART 1203 SPECIAL INSPECTIONS
18a.Are special inspections required by the municipality? YES . l8c.is a statement of special Inspections required as part of a Yes
condition for permit issuance?
18b.Does the municipality retain special Inspection reports Yes 18d.Are special inspection reports required to be submitted prior YES
to the Issuance of a certificate of compliance or completion?
19 NYCRR PART 1203 CODE COMPLIANCE
19a. Has your municipality adopted more restrictive local standards(requirements)to the Uniform Fire Prevention and Building Code(Uniform Code)?
r Yes,Residential only OC Yes,Commercial only r Yes,Commercial and Residential r No
19b.If Yes,has a petition been filed with the State Fire Prevention and Building Code Council per Executive taw Article 18 Section 3797
r Yes r No r Unknown
20a.Has your municipality adopted more restrictive local standards(requirements)to the State Energy Conservation Construction Code(Energy Code)?
F— Yes,Residential only r Yes,Commercial only r Yes,Commercial and Residential 15� No
20b.If Yes,has the more restrictive total standard(requirements)for the Energy Code been filed with the Code Council,per Energy law(Article 114109)?
r Yes r No r Unknown
DOS-1743 (12/11) Please type or print teglbly-Inc omplete or Illegiblefomu will be returned
New York State Department of State Submit by Email
Division of Building Standards and Codes print Form
99 Washington Avenue,Suite 1160
Albany,NY 12231 Page 3 of 6
Phone;(518)474.4073 FAX:(518)474-5788 g
www.dos.state.ny.us
19 NYCRR PART 1203
UNIFORM CODE:MINIMUM STANDARDS FOR ADMINISTRATION AND ENFORCEMENT
LOCAL GOVERNMENT
Uniform Code Administration and Enforcement Report
Reporting Year: 2014 Municipality Town of Ithaca
19 NYCRR PART 1203 CODE COMPLIANCE
21. Has the municipality adopted Green or Sustainable Building Standards for construction?
r Yes,Residential only r—Yes,Commercial only I— Yes,Commercial and Residential Ix No
22. Please check all procedures used by the municipality to ensure compliance with the Uniform Code:
r Field Inspections f9 Plan Reviews J9 Software Report/Printout r Compliance Check List
F- Other (Please5pecify):
23. Please check all procedures used by the municipality to ensure compliance with the Energy Code:
r Field Inspections r Plan Reviews r Software Report/Pdnt-out r Compliance Check List
r Other (Please Specify):
24.On average,how many site inspections are conducted for Uniform Code compliance for each new residential building?
C 0 C 1 C 2 C 3 (: 4ormore
25.On average,how many site inspections are conducted for Uniform Code compliance for each new commercial building?
C 0-2 C 3-5 C 6-9 C 10-14 F 15 or more
26.On average,how many site Inspections are conducted for Energy Code compliance for each new residential building?
C 0 C 1 C 2 C 3 6' 4ormore
27.On average,how many site Inspections are conducted for Energy Code compliance for each new commercial building?
C 0 C 1 C 2 C 3 (e 4ormore
19 NYCRR PART 1203 ENERGY CODE
28.Based on the munidpalitys retards,what method of Energy Code compliance is submitted most often for Residential construction?
(Rank in order from 1 to 6,with 1 being the most used method)
Software RESCheck Tradeoff Method Prescriptive Method
Other Software Method 5 61 Worksheets(DOS Web site) 6 Energy Analysis Method 3
29. Based an the municipallty's records,what method of Energy Code compliance is submitted man often for Commercial construction?
(Rank In order from 1 to 6,with I being the most used method)
Software COMCheck 2 a� Trade-off Method 3 Prescriptive Method 4
Other Software Method IT-al Worksheets(DOS Web site) 6 F-J] Energy Analysis Method 1
DOS-1743 (12/11) Plemtypeorprim legibly•Incomplete or Illegible fames will be ratamed
New York State Department of State Submit by Ema i I
Division of Building Standards and Codes print Form
99 Washington Avenue,Suite 1160
Albany,NY 12231
Phone.,(518)474-4073 FAX:(518)474-5788 Page 4 of 6
W W WACS.statemy.us
19 NYCRR PART 1203
UNIFORM CODE:MINIniIM��U,,�M STANDARDS FOR ADMINISTRATION AND ENFORCEMENT
I'.-,0)(_P'[A L'� CA 00 lJ Lg L�i 11 V VJJ La Ntl
Uniform Code Administration and Enforcement Report
Reporting Year: 2014 Municipality Town of Ithaca
19 NYCRR PART 12033(i) COMPLAINTS
30a.Total number of all registered Uniform Code 31 a.Total number of all registered Energy Code
related complaints received for this reporting year. 147 related complaints received for this reporting year. 0
30b.Total number of all registered Uniform Code 31 b.Total number of all registered Energy Code
related complaints acted upon for this reporting year. 147
related complaints acted upon for this reporting
year:
19 NYCRR PART 12033 0) RECORD KEEPING
32.Has a system of records of thefeatures and activities specified in 19 NYCRR 1203.3(a)through(i)been established and maintained? Yes F]
ADDITIONAL INFORMATION
Additional information/comments:
N/A-No Information available.we changed to a new data base mid year and some Information is not available.
This report is in need of a serious review.
When will the state provide us with an answer to the question,What are these reorts being used for?and are they even read?
SIGNATURE
Name and Title of person completing this form: Bruce W.Bates-Director
A Signature Is not required when submitting this form electronically
E-mail Address: bbates@town.ithaca.ny.us Phone: 607-273-1783
Signature: J,//A` _ Date: 2/3/2015
Title 19 NYCRR Part 1203,requires every city,village,town,and county,charged with administration and enforcement of the Uniform Code to annually
submit a report of its activities to the Secretary of5tate.The information provided on this form Is used to verify your municipality's compliance with the
minimum standards for administration and enforcement of the Uniform Code contained In Part 1203.The Information provided will also be used to
develop education,outreach and support programs for municipalities and code enforcement officials.
PLEASE NOTE
Please complete this form electronically and e-mail to the Division of Building Standards and Codes.Please use the'Submit by Email'button found on
the upper right hand comer to submit the form.E-mail this form to the Division of Building Standards and Codes no laterthan January 30th of the year
following the reporting year(example:the deadline for the 2013 Reporting Year Is January 30,2014).Once the electronic form is received,the Codes
Division will respond with an e-mail acknowledging receipt of the form within three business days.If an acknowledgment e-mail Is not received
from the Codes Division,please fm or mail a copy of the form to the address below.
If e-mail is unavailable,this form may be mailed or fazed to the Department of State at the following address:
New York State Department of State
Division of Building Standards and Codes
99 Washington Avenue,Suite 1160
Albany,NY 12231
Phone(SIB)4744073 Falc(518)474-5788
www.dos.state.ny.us
DOS-1743 (12111) Please type orprint legibly-Incomplete or lliegibleforms will be returned
19 NYCRR PART 1203 Submit by Email
UNIFORM CODE:MINIMUM STANDARDS FOR ADMINISTRATION AND ENFORCEMENT
LOCAL GOVERNMENT Print Form
Uniform Code Administration and Enforcement Report Page 5 of 6
PLEASE NOTE
Please complete this form electronically and e-mall to the Division of Building Standards and Codes.Please use the'Submit by Email'button found on the upper
right hand corner to submit the form.E-mail this form to the Division of Building Standards and Codes no later than April 1st of the year following the reporting
year(example:the deadline for the 2013 Reporting Year is April 01,2014).Once the electronic form is received,the Codes Division will respond with
an e-mall acknowledging receipt of the form within three business days.If an acknowledgment e-mail Is not received from the Codes Division,
please fax or mail a copy of the form to the address below.
If e-mail is unavailable,this form may be mailed or faxed to the Department of State at the following address:
New York State Department of State
Division of Building Standards and Codes
99 Washington Avenue,Suite 1160
Albany,NY 12231
Phone:(518)4744073 Fax:(518)474-5788
mm.dos.statemy.us
INSTRUCTIONS
These Instructions follow the order of requested Information on the Annual Local Code Administration and Enforcement Report form,and are intended to clarify
the response required for a complete report. If you still have questions after reading the report form and these Instructions,please all the Division of Building
Standards and Codes at(518)4744073.
GENERAL INFORMATION:
•Use one form for each municipality.
•The'Reporting Year is the calendar year(January through December)for which the reported data has been collected.
•The"Code Official,is the official enforcing the New York State Uniform Fire Prevention and Building Code(Uniform Code)in the municipality.
•Provide the Information for the primary code enforcement official.if the primary code enforcement official is not yet certified,enter the expected certification completion
date,Instead of the certification number,in the DOS certification a space.
•If there Is more than one code enforcement official In the municipality,use page 6 to list the additional code enforcement officials.If an Individual is not yet certified,enter
the expected certification completion date,Instead of the certification number,In the DOS certification#space.
CODE ENFORCEMENT:(Items 1 a through 2b)Answer 1 a and 1 b based on the use of third-party contracted services for Uniform Code administration and enforcement in
the municipality. Answer 2a and 2b to indicate who is responsible for performing fire safety Inspections in the municipality.
LOCAL LAW,ORDINANCE,REGULATION:Enter the name and number of the local law,ordinance and/or regulation that provides for the administration and enforcement
of the Uniform Cade in the municipality(example:Local Law a12 of 2006).
BUILDING PERMITS:(Items 3 through 10)Enter the number of building permits Issued for each occupancy type listed.Building permits not Included in 3 through 8 should
be entered in 9.Enter the number of certificates of occupancy and/or compliance Issued In 10.
STOP WORK ORDER:(Item 11)Enter the number of stop work orders Issued.If none have been Issued,enter 0.
NOTIFICATION OF FIRE OR EXPLOSION and UNSAFE STRUCTURES AND EQUIPMENT.(Items 12 and 13)Answer'Yes'or'No'If procedures have been established.
OPERATING PERMITS:(items 14a through 149)Answer'Yes'or'No'K operating permits are issued.K the answer is'Yes;enter the number of operating permits Issued for
each of the Items listed In 14a through 14f.If the municipality requires operating permits not listed in 14b through 14g,enter the number of those operating permits Issued
In 14f.Give a brief description of each of the additional operating permits In the space provided,
FIRE SAFETY AND PROPERTY MAINTENANCE INSPECTIONS:(Item 15 through 17) Enter the number of occupancies in the municipality for each occupancy type listed In
ISa,16a,and 17 a.In 16b,enter the total number of dwelling units In the multiple dwelling buildings. Enter the total number of buildings inspected this reporting year In
I Sb,16c and 17b:for each type of occupancy as described In 15a,16a and 17a.Note:If an exact number Is unknown for 15 through 17,enter an estimated number.
SPECIAL INSPECTIONS:(Items 1 Ba-18d)Answer 18a through led In reference to special Inspections as defined in 51702 of the Building Code of New York State.
CODE COMPLIANCE:(items 19 through 27)Answer 19a through 27 based on the municipality's administration and enforcement of the Uniform Code and the Energy Code.
ENERGY CODE:(Items 28 through 29)Answer 27 through 29 based on the municipallty's records In regards to the administration and enforcement of the Energy Code.
COMPLAINTS:(Items 30-31)Enter the number of Uniform Code-and Energy Code-related complaints received In 30a and 31 a.Enter the number of Uniform Code-and
Energy Code-related complaints acted upon In 30b and 31 b.Note:If an exact number Is unknown for 30 or 31,enter an estimated number.
RECORD KEEPING:(item 32)Answer'Yes or'No'ifa record keeping system for activities specified in 19 NYCRR Part 12033(a)has been established and maintained.
ADDITIONAL INFORMATION:Provide any additional information or comments that may prove helpful In processing the form.
SIGNATURE:Enter the name,title,e-mall and phone number of the person completing the form.K the form Is being submitted electronically(via e-mail),no signature Is
required.
Please use the'Submit by Email button found on the upper right hand comer to submit the form electronically.
DOS-1743 (12111)
19 NYCRR PART 1203 Submit by Email
UNIFORM CODE:MINIMUM STANDARDS FOR ADMINISTRATION AND ENFORCEMENT
LOCAL GOVERNMENT Print Form
Uniform Code Administration and Enforcement Report page 6 of 6
Reporting Year: 2 014 Municipality Town of Ithaca
List of additional Code Enforcement Officials Enforcing the Uniform Code within your Municipality.
Please do not include individuals whose duties are limited to Zoning and/or Planing functions.
Name Title E-mail Address DOS CEO Certification Hours
per Week
Charles Bruner CEO/Electrical inspect cbruner @town.ithaca.ny.us 1210-7278 30
Martin Kelly CEO/Electrical inspect Mkelly @town.ny.us 0510-0124 37.5
Steven Williams CEO swilliams @town.ny.us 0404-7298 B 37,5
Please use the'Submit by Email'button found on the upper right hand corner to submit the form.
DOS-1243 (12/11
TOWN OF ITHACA
PUBLIC WORKS DEPARTMENT
2014 Annual Report
The Ithaca area saw a few weather related incidents which included an extended
cold and snowier spring, and a snowy/icy December. The Public Works
Department had a very busy 2014 in which the following maintenance and
Capitol Projects were accomplished:
Highway:
• Experienced an unusually cold and wet spring and cold wet(early)
winter season, resulting in the placement of 2750 tons of salt. Due to
the extremes of the winter from January to April the Town board
approved the additional funding request of$56,170 to replenish the
supply of salt to be ready for the October to December winter season
and to cover additional salt expenditures from January to April.
• Worked with other Town Departments to address concerns with Inter-
municipal Utility Agreements.
• Employed 12 seasonal workers for the summer providing assistance on
Highway, Engineering,Water and Sewer and Parks projects.
• Employed two Engineering interns.
• Bid farewell to three employees,interviewed and filled all three
positions.
• Provided training sessions for staff on topics including: construction
site safety,snow removal operations,motor vehicle laws and CDL
requirements,CPR and First Aid,trench excavation, and Storm water.
• Purchased equipment and tools, as approved within the budget
including; 4 light/utility duty trucks,Skid-steer loader,Construction
broom,Mower, leaf vacuum, excavator, Air compressor,Flo-Boy
trailer and a crack fill machine.
• Completed drainage maintenance work at various locations
throughout Town which included,ditch cleaning, driveway culvert
replacement/installation, replacement of 30" and 36" road crossing
culvert and various culvert replacements.
• Responded to several drainage overflows due to localized rainfall
events (Southwoods)
• Completed pavement reconstructions/repairs to Campbell Road and
Hopkins Place,Roat Street,Orchard and Blackstone Roads,Sandbank
Road and Longview Drive. This was completed with Town CIP,
operations,CHIPS and NYS Emergency Roads monies.
• Completed pavement maintenance work, stone/oil and asphalt
overlays, on 3.76 miles of roadway in the West Hill section of the
Town.
• Crews responded to 46 (33 Jan to March and 13 November to
December) "call-in" events for winter maintenance and plowing.
• Completed three rounds of roadside mowing throughout the Town.
• Completed mowing and clearing along trails and utility easements.
• Cooperated with other municipal agencies to provide manpower and
equipment support through our mutual aid agreements.
• Continued to provide staff support and representation to Town
committees and intermunicipal organizations.
• Provided for and responded to the daily maintenance needs of the
Towns vehicle, equipment and small tools, utility infrastructure,
buildings and facilities,roadways parks and trails.
• Continued dealings and service to the citizens of the Town.
• Addressed slope failure issues at the Elm Street Extension crossing of
Coy Glen Creek
• Replaced the small boiler at Town Hall, due to failure. Completed
piping and valve maintenance to the heating system at Town Hall.
Parks/Trails/Preserves/Cemeteries:
• Provide weekly grounds maintenance at 65 Town owned sites (parks,
trails,preserves, tank sites,pump stations,Town Hall and the Public
Works Facility).
• Provided clean up and maintenance services for the Lake View
Cemetery driveway culvert, debris removal and chipping services
• Researched lawn mowing costs and services and recommended a
contractor for Lake View Cemetery.
• Completed weekly site checks at park and trail facilities.
• Replaced failed culverts on the South Hill Recreation Way
• Completed the restriping of all cross walks and stop bars within the
Town.
• Continued administration and maintenance of the use of Tutelo Park
and Valentino Field for Cal Ripken Little League and pavilion picnic
use.
• Continued to support volunteers doing grounds maintenance at the d
Inlet Valley Cemetery,West Hill Community Garden,and Tutelo Park.
• Continued support for the West Hill Community Garden.
• Assisted Town's Conservation Board with the annual Richard Fischer
Award tree planting at South Hill Recreation Way using a locally-
sourced, native Red Oak tree.
• Continued to assist Cornell Natural Areas staff with Pale Swallow-
wort eradication efforts at the Troy Road water tank site.
• Assisted Conservation Board volunteers with Pale Swallow-wort
eradication efforts at the East Ithaca Preserve. Intensified our mowing
in highly infested meadow area at same preserve to try achieving
better control of the spread of the invasive plant.
• Cleared invasive woody plants along trails and at several parks.
• Completed final site restoration, gate installation and planting of
native trees and shrubs at South Hill Recreation Way at the Juniper
Drive trailhead.
• Installed (2) trail crossing culverts along the east end of South Hill
Recreation Way as part of our culvert replacement plan and (1) on the
lower grade below Pennsylvania Avenue which was discovered when
a sink hole developed in the trail bed.
• Mulched beds and no-mow areas were refreshed with new woodchip
mulch at all park and trail sites.
• Continued administration of the Town's"Adopt-a-Park/Trail
program. Formalized the agreement for Adopt-a-Trail group of
volunteers from the Finger Lakes Runners Club to assist with clean
ups of South Hill and East Ithaca Recreation Ways.
• Purchased native trees and shrubs using our Community
Beautification grant and helped organize and assist our Adopt-a-Park
volunteer group to plant,mulch and install deer fencing at Forest
Home Park. Also used grant funding to have arborcultural work done
on some of the parks trees.
• Installed a commemorative bench on East Ithaca Recreation Way
(Honness to Mitchell section) and a memorial bench at Forest Home
Park.
• Attended Emerald Ash Borer Symposium in Syracuse.
• Coordinated work by volunteer Master Gardener at Town Hall. She
worked on rehabilitating the planting beds and adding new plant
material.
• Installed (3) "No Swimming Allowed" signs and (2)bike racks at East
Shore Park. Provided port-a john at the park from May to October.
• Hired one summer youth worker through the Cooperative Extension
contract.
• Installed (2) park identification signs at Eastern Heights Park.
• Power washed,stained and mulched under all benches at South Hill
and East Ithaca Recreation Ways.
• Paved Sandra Place Walkway,Texas Lane Walkway and Lisa Lane
Walkway as part of our trail maintenance program.
.y
• Annual inspection of Pine Tree Preserve was completed with the
representatives of Finger Lakes Land Trust.
• Assisted with a community service project of volunteers from Cal
Ripken League and the adjacent Assembly of God church at Valentino
Field doing infield maintenance.
• Oil and stone resurfacing of the Game Farm section of East Ithaca
Recreation Way and the parking lot at William and Hannah Pew Trail.
• Accepted Hanshaw Road sidewalk for maintenance and began snow
removal.
Water:
• Installed 3 "inserta valves" on main in Stone Quarry Road to facilitate
replacement of 2" PRV at two locations.
• Completed design, public hearing process,and utility approval for
water projects scheduled for 2014 which includes;Coddington Road
Water main replacement(Phase 1) and replacement of the Christopher
Road Water tank.
• Began design for water projects scheduled for 2015 which includes
Coddington Road watermain replacement(phase 2) and Sapsucker
Tank replacement.
• Began construction on two water projects,which include Coddington
Road Watermain(phase 1) and Christopher Tank replacement, all
projects were completed on time and within budget.
• Responded to and repaired 18 water main breaks, repaired/replaced 3
hydrants, replaced/repaired four water valves.
• Installed 20 new high visibility markers on hydrants around town.
Sewer:
• Responded to and repaired 4 sanitary sewer emergencies.
• Installed and monitored temporary flow meters in six sanitary sewer
locations throughout the Town.
• Responded to 1392 NY Dig Safely utility "mark out" requests.
• Slaterville Road Manhole Rehabilitation and Sewer Reline Project
• Replaced/rebuilt 3 Sanitary pumps in conjunction with sanitary sewer
pump preventative maintenance programs (NYSDEC).
Engineering:
• Administered 56 SWPPP permits.
• Represented the Town at the Tompkins County Storm Water Coalition.
• Represented the Town at the Multi-Jurisdictional All-Hazard
Mitigation
• Represented the Town at Bolton Point Engineering and Operation
Meetings
• Completed engineering support and design review for 10 development
submittals
• Completed design,construction and project administration of
Coddington Road Water Main,Winner's Circle Pipe Relining,
Winner's Circle Road Reconstruction,Slaterville Road Sanitary Sewer
Rehabilitation, and Christopher Circle Water Tank Replacement.
• Began design for 2015 projects including Coddington Road Watermain
replacement, Phase 2,Sapsucker Road Tank Replacement,Honnes
Lane Pavement reconstruction and Marcey Lane reconstruction.
• Installed and monitored temporary traffic counters in various locations
throughout the Town
• Installed and monitored temporary sanitary flow meters
• Supported Town Highway Department Projects such as Elm Street
Extension Culvert Pipe and Sand Bank Road Reconstruction
Yard Waste Management:
• Completed the biannual town wide pick up of leaves, debris and
annual Christmas trees.
• Realized over 950 visits by Town Residents to either drop off leaves
and debris or take compost and mulch.
• In cooperation with the Village of Cayuga Heights,facilitated the
storage and processing of woody debris. Grinding of the brush pile
was completed in May and again in September.
• Management of yard waste stockpiles,composting and topsoil mixing.
Overall Town staff was able to meet the expectations of the community by
providing services and representation and being fiscally responsible by staying
within approved or modified budgets.
2015 Priorities
The year 2015 will provide many challenges for the Public Works Department as
we continue to meet the expectations of the community and complete programs
and projects identified within the approved 2015 Town Budget.
2015 Programs/Projects include:
• South Hill Recreation Way culvert repairs and site restoration and tree
plantings at Juniper Drive trailhead
• Boiler Replacement for Town Hall
• Coddington Road Watermain Replacement Phase 2
• Sapsucker Water Tank Replacement
• Honness Lane and Marcy Court Reconstruction
• Town Hall drywell replacement(Post Office entrance)
• Biannual leaf and brush pickup
• Biannual tub grinding of brush pile in partnership with the Village of
Cayuga Heights
• Pavement Maintenance,including"Stone and Oil" treatments and
overlays in the Northeast area of Town.
• Pavement Markings
• Administration support and cooperation with other Town
departments and Municipal organizations
• Maintenance of Town water and sewer infrastructure
• Maintenance of Town's parks,trails, preserves and cemetery
• Continue support of West Hill Community Garden
• Respond to Dig Safely New York"mark out" requests
• Provide engineering support for development proposals
• Respond to citizen concerns and needs
• Hazardous tree and brush removal town wide
• Repaving of several blacktop walkways in the Northeast
• Surface treatment of Northeast Ithaca Walkway, and Troy Park access
driveway and parking lot.
• Playground maintenance and re-freshen Fibar mulch at various parks
• Install playground structure at Troy Road Park
• Design and cost estimate for access to Glenside Preserve and adjacent
water main
• Install bike racks at East Shore Park and Tutelo Park
•
Re-surface Dewitt Exercise Trail
• Landscape restoration for water main breaks and hydro-seeding of
disturbed areas
• Sanitary Sewer maintenance work including re-lining of mains and
manholes
• Relining of the Elm Street Extension culvert for Coy Glen Creek
• Hydrant painting
2014 Equipment Process Vendor Budgeted Amended Price Paid
Budget
Excavator Town Bid Process Vantage Equipment 250,000.00 250,000.00 177,096.00
Staff/Insp. Vehicle (Planning) State Bid / PBack 25,000.00 0.00
Light Duty Truck(En State Bid / PBack Van Bortel Ford 30,000.00 30,000.00 29,448.50
4x2 Mechanic's Truck State Bid / PBack Van Bortel 45,000.00 56,418.55 56,418.55
Ford/Stonewell
4x2 Utility Truck State Bid / PBack Van Bortel Ford 45,000.00 45,000.00 42,049.76
Light Duty Truck State Bid / PBack Van Bortel Ford 35,000.00 35,000.00 29,448.50
Skid-Steer Loader Town Bid Process Bobcat of Twin Tiers 42,000.00 49,958.41 49,958.41
Tractor w/ Constr. Broom Town Bid Process J &J Equipment 55,000.00 55,000.00 51,000.00
Grasshopper Mower Obtain three quotes Martin's Outdoor E ui 20,000.00 20,000.00 12,183.75
Leaf Vacuum State Bid / PBack Old Dominion 35,000.00 35,000.00 28,499.00
Air Compressor Obtain three quotes J. C. Smith 20,000.00 20,000.00 13,500.00
Flo-Boy Trailer Town Bid Process Tracey Road Equip. 90,000.00 98,633.00 98,633.00
Crack Fill Town Bid Process Bradco Supply Co. 42,500.00 43,881.00 43,881.00
734,500.00 738,890.96 632,116.47
Budget #53 Total
Increased price
$17,275. less
$2,500 trade-
in and
$2,591.25
discount
Network/Record Specialist
2014 Accomplishments/2015 Priorities Report
2014 Accomplishments
• Project Manager for Municity Integrated Parcel Management Software
• Installed new Municity Server at Town Hall
• Implemented Android tablets for Code Enforcement and Engineering
staff for use of Municity and other applications while in the field.
• Replaced aged Town Hall domain controller server
• Installed a new Public Works Guest WiFi network.
• Administered the Town's Comprehensive Plan webpage and other digital
forms of its distribution.
• Completed Win XP to 7 migration project for TH and PW computers
• Provided software updates and hardware maintenance for Town Hall and
Public Works networks and peripherals.
• Provided daily Help Desk support for Town Hall and Public Works staff.
• Member of Tompkins County Shared Services Electronic Records
Repository Group
• Contributor to TCCOG's subcommittee on potential I.T. shared services
• Completed Tier 3 Emergency Management Certification &Training
Priorities/Goals/Expectations for 2015
1. Continue supporting staff with Municity integration
2. Upgrade Town Hall Wi-Fi network hardware
3. Create RFP for a fiber infrastructure between Town Hall and Tompkins County
data center for Laserfische and Municity amalgamation.
4. Create RFP for local networking companies on the following projects:
a. Conduct Needs Assessment of TH and PW client/server environment
L Evaluate total cost of ownership for current in-house email server
and data backup services.
ii. Consider cloud-based services for email and data backup
iii. Consider moving towards desktop virtualization
1. For the curious, view this simple video:
htlps://www.youtube.com/watch?v=gP9S-PaXZtM
2014 Year-End/2015 Priorities Report