HomeMy WebLinkAboutTB Minutes 2014-09-08 F f} Meeting of the Ithaca Town Board
Monday, September 8, 2014 at 5:30 p.m.
F qn;� 215 North Tioga Street, Ithaca,NY 14850
Minutes
Board Members Present: Herb Engman, Supervisor; Bill Goodman, Deputy Town Supervisor;
Pat Leary, Tee-Ann Hunter, Eric Levine, Rich DePaolo, and Rod Howe
Staff Present: Susan Ritter, Director of Planning, Bruce Bates, Director of Code Enforcement;
Mike Solvig, Director of Finance, Judy Drake, Director of Human Resources; Paulette
Terwilliger, Town Clerk; Jim Weber, Highway Superintendent and Susan Brock, Attorney for
the Town
Agenda Item 1 Call to order and Pledge of Allegiance
Mr. Engman called the meeting to order at 5:35p.m.
Agenda Item 2 Report of Tompkins County Legislature and Ithaca Common Council
None
Agenda Item 3 Persons to be Heard and Board Comments
Ms. Hunter reported that the Community Garden Council met and discussed an issue of some
older, very active and engaged gardeners who are having trouble negotiating the walk back to the
garden. Ms. Hunter would like to ask Monica Pritchard about the possibility of being able to
drive back to the garden under some strict parameters. Some discussion followed and the Board
had no objections to Ms. Hunter researching the possibility and existing easements to determine
what could be done.
Agenda Item 4 Discuss and consider setting public hearings
Mr. DePaolo would like the amount of the increase in the public hearing notice.
TB Resolution No. 2014 - 147 : Setting Public Hearings Regarding: 2015 Assessment Rolls
for Special Benefit Districts and Special Benefit Areas,Amending the Southern Cayuga
Lake Intermunicipal Water Commission Agreement Increasing Water Rate Charges
Effective January 1, 2015, Southern Cayuga Lake Intermunicipal Water Commission's
2015 Preliminary Budget, and a Proposed Increase to the Town of Ithaca Water Rate and
Sewer Rents
Be It Resolved that the Ithaca Town Board will hold a meeting beginning at 5:30 p.m. at the
Town Hall, 215 North Tioga Street, Ithaca, New York on the 2' day of October, 2014 at which
time a public hearing will be held to allow for public comments on the following topics:
1. 2015 Assessment Rolls for Special Benefit Districts and Special Benefit Areas
2. Amending the Southern Cayuga Lake Intermunicipal Water Commission Agreement
Increasing Water Rate Charges Effective January 1, 2015
3. Southern Cayuga Lake Intermunicipal Water Commission 2015 Preliminary Budget
TB 09-08-2014 pg 1
4. Proposed Increases to the Town of Ithaca Water Rate and Sewer Rents
and it is further
Resolved that at such time and place all persons may be heard concerning the same; and it is
further
Resolved that the Town Clerk of the Town of Ithaca is hereby authorized and directed to publish
a notice of such public hearing in the Ithaca Journal and to post a copy of same on the signboard
of the Town of Ithaca.
Moved: Rod Howe Seconded: Rich DePaolo
Vote: Ayes—Howe, DePaolo, Hunter, Leary, Levine, Engman and Goodman
Agenda Item 5 Presentation by Superintendent of Highway—Equipment and
Machinery Report(Attachment#1)
Mr. Weber presented his report as required by law. These items have been discussed at both the
Public Works Committee and the Budget Committee level and can be further discussed during
the budget process.
Agenda Item 6 Acknowledge Receipt of the 2013 Town Justice Courts Audit
TB Resolution No. 2014-149: Acknowledge Receipt of the Independent Audit Report of
the Town of Ithaca Justice Courts Funds.
Whereas, in accordance with the Uniform Justice Court Act, the Town Justice Courts provided
their court records and dockets for examination to the Town, and
Whereas, Sciarabba Walker and Company, LLP conducted an examination of Year Ending 2013
as prescribed and submitted their summary to the Town, now therefore Be It
Resolved,that the Town Board acknowledges receipt of said report and will forward said report
to the Court Clerks for submission to the New York State Office of Court Administration as
required.
Moved: Rod Howe Seconded: Eric Levine
Vote: Ayes—Howe, Levine, Engman, Goodman, Hunter, DePaolo and Leary
Agenda Item 7 Acknowledge Receipt of SCLIWC's 2013 Independent Audit
Mr. DePaolo asked if they comment on the internal controls and if not, how do we know if they
are sufficient. Ms. Brock responded that they do not and the Board would have to specify and
pay for an in-depth audit. Discussion followed and Mr. Solvig noted that more in-depth audits
are generally done for much larger entities and they want to see separate people doing all of the
tasks and we just do not have the personnel for that. Mr. Goodman added that many
organizations of our size set up an Audit Committee and do it in-house. The Board was
TB 09-08-2014 pg 2
interested in finding out how much a more in-depth audit would be and then consider our
options.
TB Resolution No. 2014- 150 : Acknowledge Receipt of the Independent Financial
Statements of the Southern Cayuga Lake Intermunicipal Water Commission for the Year
Ending 2013
Whereas Sciarabba Walker& Co., LLP has conducted an audit of the year ending 2013 financial
records of the Southern Cayuga Lake Intermunicipal Water Commission (SCLIWC) and
submitted their report of findings, now therefore be it
Resolved, that the Town Board hereby acknowledges receipt of the certified Financial
Statements from Sciarabba Walker, Co. LLP for SCLIWC.
Moved: Bill Goodman Seconded: Eric Levine
Vote: Ayes—Goodman, Levine, Leary, DePaolo, Hunter, Howe and Engman
Agenda Item 8 Consider Acceptance of the Findings Statement for the 2014
Comprehensive Plan
Mr. Goodman moved the resolution for discussion with Mr. DePaolo seconding it.
Discussion
Mr. DePaolo started by saying that there are many references to suburban development as if it is
an evil thing and he wondered if there is a better term that wouldn't alienate a significant amount
of our population. He went on to say that a lot of the assumptions that are made about the
Comprehensive Plan that are in the Findings Statement would have to be predicated on the idea
that the concepts would be born out during the changes in zoning process because the Plan in and
of itself doesn't do anything in that regard. He thought that a lot of the sweeping statements, for
example, "taking no action could have a greater impact than if the current pattern of low density
development would likely continue unabated, accelerating the consumption of forest and natural
land...." The only way you achieve a net benefit is if you downsize certain areas when you
upzone others and he could not recall where that was suggested.
Ms. Ritter responded that a lot of the language is from the DGEIS and Mr. Tasman noted that the
development area map is reduced from the 1993 map and the idea is to put more people in less
space.
Mr. DePaolo turned to page 2, first paragraph and the phrase "next to"the City of Ithaca and
proposed changing it to "in proximity to"instead. The Board agreed.
Pg 2 "These are improvements upon areas that the 1993 Plan recommended for lower density,
vehicle-oriented conventional suburban development. "
Mr. DePaolo thought it was an unfinished thought or a factoid without any backup. He felt that
we are asking readers to make a leap and we are suggesting that what we are proposing now is
better than what is in the current plan without a qualitative analysis. Mr. Tasman responded that
TB 09-08-2014 pg 3
there is a belief that the Town is planning development in areas that were planned before and that
is not the case. Mr. DePaolo said he missed that entirely and that should be stated. He suggested
we say"These are conceptual changes proposed for areas the 1993 Plan already recommended
for ..."
Ms. Hunter 4.1
"The proposed Plan includes policies and actions that aim to promote... "
She suggested that we insert the word"proposed"before "policies and actions because the Plan
does not include policies and actions. No actions have been taken yet,just proposed.
The Board agreed to change "The Plan proposes policies and actions...."wherever that phrase
occurs.
Mr. DePaolo asked about the term"value-added" and Ms. Ritter explained that it is by-products
of agricultural uses and is a common term.
Pg 3 The proposed Plan recommends institutional zoning. Institutional zoning is intended to
give large institutions the flexibility to plan and develop their facilities, while ensuring that
surrounding areas are protected from impacts and externalities, and from expansion of
institutional uses into residential areas.
Mr. DePaolo asked why we are only concerned with expansion of institutional uses into
residential areas. Ms. Ritter responded that residential areas are the most commonly impacted by
current institutional uses. Mr. DePaolo was ok with leaving it.
Pg 3 No significant adverse impacts are anticipated to result from policies related to the Town's
proposed development pattern, or zoning and land use policies,
Ms. Hunter didn't know how this can be said when throughout this process we have been told
that the Comp Plan is conceptual and we cannot focus in on specific impacts until the change of
zoning so why is the word zoning in there. She thought it was a big statement and taking it to the
next level instead of focusing on the Plan.
She suggested"... proposed development pattern presented in the Town's Comprehensive Plan
compared to taking no action and continuing the actions of the 1993 Plan." Or basically stop the
sentence after pattern. The Board discussed and the majority of the Board was comfortable with
the sentence as it is.
Mr. DePaolo noted the phrase "These impacts can all be mitigated." and similar references.
There are no options spelt out. Mr. Tasman responded that the DGEIS does spell out mitigation
measures and this is referring to that document generically. Mr. DePaolo suggested added
references to specific areas in the DGEIS because it is a bold statement that should be supported.
Ms. Ritter will work with Mr. Tasman on areas to add the reference.
TB 09-08-2014 pg 4
Mr. DePaolo stopped reviewing his comments, stating that there is a generic response to all his
comments and this is a finding statement that is not going to make any difference to what
happens on the ground.
During the vote, Mr. DePaolo abstained and Ms. Hunter asked him why he was and he
responded. I am not pleased with the process and the amount of attention being paid to moving
it along and to whatever extent we could have a good conversation, it is not going to happen with
this Board and it has to move along so I am not voting either positively or negatively and I don't
feel like arguing it so I am just going to accept it. Ms. Hunter thought that was a valid reason to
abstain and she joined him in abstaining.
TB Resolution No. 2014- 151: Adoption of SEQRA Findings for Town of Ithaca 2014
Comprehensive Plan
Whereas, on February 25, 2013, the Town Board established itself as Lead Agency for the
purposes of considering adoption of the Comprehensive Plan and issued a SEQRA Positive
Declaration, finding that adoption of the Plan could potentially result in one or more significant
adverse environmental impacts, and authorized preparation of a Draft Generic Environmental
Impact Statement(DGEIS), and
Whereas, after conducting a public scoping process, including holding a public hearing on April
22, 2013, the Town Board, on May 13, 2013, accepted a Final Scoping Document that outlined
the topics and analyses of potential impacts to be addressed in the DGEIS, and
Whereas, after reviewing and considering a preliminary DGEIS at regular scheduled meetings
held in January and February of 2014, the Town Board accepted a revised DGEIS as adequate on
March 10, 2014, and pursuant to the requirements of 6 NYCRR Section 617.12, filed the
necessary notifications announcing completion and availability of the DGEIS for public review
and comment, and
Whereas, the public comment period for the DGEIS included a public hearing held on April 22,
2014, with written comments accepted until May 5, 2014, and
Whereas, a Final Generic Environmental Impact Statement(FGEIS)was prepared by Planning
staff that included copies of public comments received on the DGES, responses to the
substantive public comments, a list of minor corrections and revisions to the DGEIS, and a list of
suggested revisions to the draft Comprehensive Plan, and after review and deliberation at
meetings held on July 14th, July 28th, and August 11th, 2014, the Town Board accepted the
FGEIS as complete on August 11, 2014, and
Whereas, the Town Board has filed a Notice of Completion of the FGEIS, issued the FGEIS, and
distributed notification of the FGEIS to interested agencies and the public, as required by 6
NYCRR Sections 617.9 through 617.12; and
Whereas, on September 8, 2014, the Town of Ithaca Town Board has reviewed and discussed its
Findings Statement for the proposed Town of Ithaca Comprehensive Plan;
TB 09-08-2014 pg 5
Now, Therefore, Be It Resolved, that
I. The Town Board has considered the relevant environmental impacts, facts and conclusions
disclosed in the DGEIS and FGEIS, and has weighed and balanced relevant environmental
impacts with social, economic and other considerations;
2. Having considered the information and the facts and conclusions relied upon to meet the
requirements of 6 NYCRR Section 617.11, the Town Board certifies that(i)the requirements of
6 NYCRR Part 617 have been met; and(ii) consistent with social, economic, and other
essential considerations from among the reasonable alternatives available, the action
(adoption the "Town of Ithaca 2014 Comprehensive Plan,"revised to incorporate the suggested
changes listed in the FGEIS and dated September 2, 2014) is one that avoids or minimizes
adverse environmental impacts to the maximum extent practicable, and that adverse
environmental impacts will be avoided or minimized to the maximum extent practicable by
incorporating those mitigative measures that were identified as practicable in the SEQRA
Findings Statement and in the DGEIS and FGEIS.
3. The Town Board hereby adopts the SEQRA Findings Statement attached hereto and
authorizes the Town Supervisor to sign said SEQRA Findings Statement on behalf of the Town
Board.
Moved: Bill Goodman Seconded: Rod Howe
Vote: Ayes—Goodman, Howe, Engman, Leary and Levine
Abstentions—Hunter and DePaolo
Agenda Item 9 Consider Adoption of the 2014 Comprehensive Plan
Mr. DePaolo asked what the implications are to Ed Marx's letter attached to the resolution noting
that two concerns have been addressed and one remains. Ms. Ritter responded that a super
majority is needed.
TB Resolution No. 2014-152: Adoption of the Town of Ithaca 2014 Comprehensive Plan
Whereas, the Town of Ithaca recognizes the importance of having an up-to-date comprehensive
plan to help ensure the long-term rational, cohesive, and sustainable development of the Town,
and
Whereas, a comprehensive plan requires periodic review and revision to ensure it contains
relevant and reliable information, and sound guidance for the future, and
Whereas, the Town of Ithaca recognized the need to update the existing (1993) Comprehensive
Plan to address the social, environmental, technological, and economic changes that have taken
place since it was adopted; respond to the changing needs of the Town; reflect contemporary
planning principles, and implement current best planning practices, and
Whereas, the Town Board formed the Comprehensive Plan Committee in 2008 to assist with this
important endeavor and to direct the development of a revised comprehensive plan, and
TB 09-08-2014 pg 6
Whereas, the Committee met regularly and diligently over a four year period and conducted
numerous meetings with residents, stakeholders and experts. The Committee reviewed studies
and data, analyzed existing conditions and results of a residents' survey, evaluated future trends
and natural and community resources, and ultimately developed a draft plan dated December 5,
2012 that was recommended to the Town Board by Committee resolution at a meeting held on
January 28, 2013, with that resolution further outlining the Committee's multi-year efforts, and
Whereas, there have been opportunities for public input throughout this planning process
including community-wide and neighborhood focused meetings conducted by the
Comprehensive Plan Committee to gather initial input and ideas, followed by public hearings,
held on January 23, 2013 by the Committee, and April 22, 2013 by the Town Board, for
obtaining feedback on the initial draft Plan, and
Whereas, the Town of Ithaca Town Board determined that adoption of the proposed
Comprehensive Plan may have significant impact on the environment, in accordance with the
New York State Environmental Quality Review Act(SEQRA), and authorized preparation of a
Generic Environmental Impact Statement(GEIS) at a meeting held on February 25, 2013, and
Whereas, as described more fully in Town Board Resolution No 2014-136, the Town prepared a
GEIS pursuant to SEQRA, which included a public scoping process for the Draft Generic
Environmental Impact Statement(DGEIS) with a public hearing held on April 22, 2013;
accepted a DGEIS for public comment on March 10, 2014 and provided a public comment
period with a public hearing held on April 22, 2014; and prepared a Final Generic Environmental
Impact Statement (FGEIS)with acceptance by the Town Board on August 11, 2014, and
Whereas, the Town Board adopted findings based on consideration of the relevant environmental
impacts, facts and conclusions discussed in the DGEIS and FGEIS concerning the proposed
Comprehensive Plan; and
Whereas, the Town referred the proposed Comprehensive Plan to the Tompkins County Planning
Department according to New York State General Municipal Law Sections 239-1 and 239-m, and
the Department issued its opinion that adoption of the proposed Comprehensive Plan may have
negative inter-community or county-wide impacts and recommended modification of the Plan in
their letter dated April 22, 2013,with a follow-up letter dated May 12, 2014 in response to
certain modifications made in the revised draft Comprehensive Plan dated March 14, 2014, and
Whereas, the Town Board had considered such opinions at their meeting held on July 22, 2013
and found them not to be in the best interest of the Town, and have chosen to act contrary to the
opinions expressed in the Tompkins County Planning Department letters, and
Whereas, the Town Board finds it is in the best interest of the Town and its citizens to adopt the
Comprehensive Plan to provide a clear vision for the Town's future over the next 10 to 20 years;
and a course of action for the Town to navigate the challenges of the early 21 st century and
achieve an equitable and sustainable future; and
TB 09-08-2014 pg 7
Whereas, the Comprehensive Plan will inform and guide decision makers, residents,property
owners, and other stakeholders on actions and decisions about the built and natural environment,
housing, transportation, community facilities and infrastructure, and economic development,
through its vision statement, goals, recommendations, future land use and character plan, and
other contents, now, therefore, be it
Resolved, that the Town Board adopts the Town of Ithaca 2014 Comprehensive Plan dated
September 2, 2014.
Moved: Pat Leary Seconded: Herb Engman
Vote: Ayes—Leary, Engman, Goodman, DePaolo, Hunter, Howe and Levine
Agenda Item 10 Discuss and Consider Acceptance of Concept and Location of Utilities
to be Dedicated to the Town in Conjunction with the Greenways Project
Ms. Ritter noted that this was reviewed by the PWC and approved an this is as we understand it
now and if there were any major changes, they would have to come back for another approval.
TB Resolution No. 2014-153: Acceptance of Concept and Location of Utilities to be
Dedicated to the Town in Conjunction with the Greenways Development
Whereas, the Town of Ithaca Planning Board granted Preliminary Subdivision and Site Plan
Approval for the Ithaca Neighborhood Housing Services (INHS) Greenways project (August 5,
2014), a cluster development with 46 residential units that includes community open space,
walking trails, play areas, landscaping, outdoor lighting, parking areas, and stormwater
management facilities, located off Strawberry Hill Circle on Town of Ithaca Tax Parcel No.'s 60-
1-34.2 (Medium Density Residential zone) and 60.1-1-46.22 (Multiple Residence zone), and
Whereas, INNS has proposed to dedicate to the Town of Ithaca water and sewer lines as shown
on the Greenways site plan drawing C102 (Utility Plan), dated 5/30/2014, prepared by T.G.
Miller P.C., and dedicate associated easements, and
Whereas, this is a Type I Action for which the Town of Ithaca Planning Board, acting as lead
agency in coordinating the environmental review with respect to this project, made a negative
determination of environmental significance on July 15, 2014, after having reviewed and
accepted as adequate a Full Environmental Assessment Form Part 1, submitted by the applicant,
a Part 2 and 3 prepared by Town Planning staff, and other application material, and
Whereas, the Town of Ithaca Public Works Committee, Town Engineering staff, and Director of
Planning have reviewed the plans for the above improvements proposed for dedication to the
Town, and have found them acceptable, now therefore be it
Resolved, that the Town Board of the Town of Ithaca hereby accepts the concept and location of
the above-described improvements, subject to the following conditions:
1. That the surveyed locations, deeds, and abstracts showing good and marketable title for the
proposed improvements and easement be submitted in a form acceptable to the Attorney for
TB 09-08-2014 pg 8
the Town of Ithaca and Director of Public Works prior to dedication and acceptance of the
improvements by the Town Board; and
2. That Final Site Plan Approval be granted by the Town of Ithaca Planning Board, prior to the
Town Board accepting the conveyance of said improvements; and
3. Completion of the utility lines, to the satisfaction of the Town of Ithaca Director of Public
Works, prior to the acceptance of said improvements by the Town Board.
Moved: Rich DePaolo Seconded: Rod Howe
Vote: Ayes—DePaolo, Howe, Hunter, Leary, Levine, Engman and Goodman
Agenda Item 11 Consider Resolution Urging NYS Leadership to Rescind the Look-
back Period Associated with the Property Tax Freeze
Mr. Engman explained the history on this and noted that other municipalities are passing similar
resolutions to send to the Governor because it is his office that added limits to the period where
we can claim credit for savings. The Board added the word"restriction"to the title to clarify
that we are looking to remove the restrictions on the look back period.
TB Resolution No. 2014 - 154: Urging NYS Leadership to Rescind the Look-back Period
Restrictions Associated with the Property Tax Freeze
Whereas the New York State Legislature and the Governor have adopted a voluntary program
with financial rewards for local constituents if local governments adopt 2015 budgets within the
limits of the Property Tax Cap Law and which provides further rewards if by June 15, 2015 those
same local governments can reduce the property tax levy by 1% and
Whereas Tompkins County and its local governments have been implementing ways to reduce
the property tax burden for decades and include: county-wide assessment, Article 47 Health
Insurance, water, sewer, Community College, energy procurement, highway operations, records
management, and youth programming to name just a few and
Whereas the NYS Legislation creating this "Property Tax Freeze"did not specify a time limit to
be used to show consolidation and collaboration that resulted in lower tax levies but
subsequently the NYS Office of Taxation and Finance established a look-back limit of January 1,
2012 and
Whereas any look-back limit has a perverse effect in that the homeowners in those jurisdictions
where local governments adopted innovations years ago will receive no consideration,now
therefore be it
Resolved that the Town of Ithaca urges our NYS Senator and Assemblywoman to make this
situation clear to their leadership and
Further Resolved that the Town of Ithaca urges our NYS Senator and Assemblywoman to draft
legislation that would rescind the look-back time period and any other limits on actions that local
TB 09-08-2014 pg 9
governments have made to reduce the property tax burden and to have this legislation adopted
well in advance of June 1, 2015 and
Further Resolved that copies of this resolution be sent to Senator O'Mara, Assemblywoman
Lifton and the secretary of the Tompkins County Council of Governments (TCCOG).
Moved: Herb Engman Seconded: Tee Ann Hunter
Vote: Ayes—Engman, Hunter, Leary, Engman, Levine, Howe and DePaolo
Agenda Item 12 Consider Consent Agenda Items
TB Resolution 2014 - 148: Adopt Consent Agenda
Resolved, that the Town Board of the Town of Ithaca hereby approves and/or adopts the
following Consent Agenda items:
a. Approval of Town Board Meeting Minutes of 8-25-2014
b. Approval of Town of Ithaca Abstract#1
c. Approval of Town of Ithaca Abstract#2
d. Approval of Bolton Point Abstract
e. Declaring 2014 IT Equipment Surplus
f. Creation of Additional Time Use Policy
g. Appointment of Laborer
Moved: Eric Levine Seconded: Pat Leary
Vote: Ayes—Levine, Leary, Engman, Goodman, Howe, Hunter and DePaolo
TB Resolution 2014— 148 a: Approval of Minutes of August 25, 2014
Whereas, the draft Minutes of the August 25, 2014 meetings of the Town Board have been
submitted for review and approval, now therefore be it
Resolved, that the Town Board hereby approves the submitted minutes as the final minutes of the
meeting August 25, 2014 of the Town Board of the Town of Ithaca.
TB Resolution No. 2014 - 148 b : Town of Ithaca Abstract#1
Whereas the following numbered vouchers have been presented to the Ithaca Town Board for
approval of payment; and
Whereas the said vouchers have been audited for payment by the said Town Board; now
therefore be it
Resolved that the governing Town Board hereby authorizes the payment of the said vouchers in
total for the amounts indicated.
VOUCHER NOS. 5871 - 5908
TB 09-08-2014 pg 10
General Fund Town wide 268,705.40
General Fund Part Town 159.90
Highway Fund Part Town 19,592.71
Water Fund 5,938.99
Sewer Fund 1,550.36
Fire Protection Fund 264,792.00
Debt Service 800.00
TOTAL 561,539.36
TB Resolution No. 2014 - 148 c: Town of Ithaca Abstract#2
Whereas the following numbered vouchers have been presented to the Ithaca Town Board for
approval of payment; and
Whereas the said vouchers have been audited for payment by the said Town Board; now
therefore be it
Resolved that the governing Town Board hereby authorizes the payment of the said vouchers in
total for the amounts indicated.
VOUCHER NOS. 5909 - 5911
Highway Fund Part Town 78,492.80
Water Fund 352,265.49
TOTAL 430,758.29
TB Resolution No. 2014— 148 d: Bolton Point Abstract
Whereas, the following numbered vouchers for the Southern Cayuga Lake Intermunicipal Water
Commission have been presented to the governing Town Board for approval of payment; and
Whereas, the said vouchers have been audited for payment by the said Town Board; now,
therefore,be it
Resolved, that the governing Town Board hereby authorizes the payment of the said vouchers.
Voucher Numbers: 393-433
Check Numbers: 15457-15497
Burdick Hill Tanks Project $ 1,162.88
Capital Impr/Repl Project $ 2,628.00
Operating Fund $ 62,564.62
TOTAL $ 66,355.50
Less Prepaid $ 12,947.77
TOTAL $ 53,407.73
TB 09-08-2014 pg 11
TB Resolution No. 2014- 148e: Disposal of Surplus Computers and Computer Equipment
Whereas, the Town of Ithaca maintains an inventory of computers and computer equipment used
by Town staff to conduct the daily business of the Town; and
Whereas, the Town staff will from time to time identify various computers and computer
equipment which is surplus, obsolete and no longer needed to conduct the daily business of the
Town and identify such equipment to the Town Supervisor for the purpose of receiving approval
to dispose of such equipment; and
Whereas, the Town staff has reviewed the probable proceeds to be realized from the public sale
of the surplus computers and computer equipment and has determined that the costs to the Town
associated with public sale of the identified computers and computer equipment will exceed the
probable proceeds; and
Whereas, the Town staff has determined that it would be unlikely to receive competitive
proposals from public schools, public libraries, or other entities if the Town were to try to donate
the surplus computers and computer equipment pursuant to the provisions of General Municipal
Law Sec. 104-c; and
Whereas, it is the recommendation of the Town Supervisor to seek the approval of this governing
Town Board to declare that the equipment identified below is surplus, obsolete, and is no longer
needed by the Town
MAKE MODEL SERIAL YEAR PURCHASED
NUMBER
Computers
HP Workstation xw4600 2UA9160SF4 2004
II HP D500 6XZ 1-JYFZ-TOGC 2008
HP dx2200 MXL7080139T 2007
HP dc7800 2UA8270VN7 2008
HP dc7800 USH832003N 2008
HP DC5100 MXL5330Q4J 2005
IBM ThinkCenter KCCX2MC 2004
Monitors
Viewsonic VE170 Flat panel A09022700393 2004
HP TFT1501 Flat Panel CN2467B910 2005
Acer AL1714 ELT1809 2005
HP 1530FLAT CNP332132S 1 2005
Compaq TFT1520 Flat panel CN246713928 2005
Printer
HP Laser Jet 1020 CNBK403009 2006
Other
Linksys(3) 2.4GHz 802.11 g Wireless-G Access Model#WAP54G 2008
Point
Accessories Cables( ower,printer,USB) ?
Mice/Keyboards '?
Charges/Cases `'
TB 09-08-2014 pg 12
now therefore be it
Resolved, that the Town Board does hereby declare that the computers and computer equipment
identified above is surplus, obsolete, and is no longer needed by the Town; and be it further
Resolved, that the Town Board finds that the transfer of computer software installed on the
computers and computer equipment identified above would not cause a breach of a computer
software license agreement or an infringement of a copyright; and be it further
Resolved, that the Town Board hereby directs Town staff to discard and dispose of the
computers and computer equipment identified above in the most economical and
environmentally responsible manner currently available and consistent with the best interests of
the Town of Ithaca.
TB Resolution No. 2014-148 f: Adopt Additional Time Policy
Whereas, the Town has had a long standing practice of accounting for salaried staff hours that
are above and beyond their standard work day and then allowing them to use it in later pay
periods; and
Whereas, the Personnel & Organization Committee has reviewed the practice and recommends
establishing a written policy regarding the practice and establishing set limits of use; and
Whereas, Personnel and Organization Committee of the Southern Cayuga Lake Intermunicipal
Water Commission has reviewed and recommended the Town's policy, which was adopted by
the Commission on September 4''*; now, therefore, be it
Resolved, the Town Board of the Town of Ithaca does hereby adopt the Additional Time Policy;
and be it further
Resolved, the Human Resources Manager is directed to update the Personnel Manual.
TB Resolution No. 2014 -148 g: Ratification of Highway Superintendent's Appointment
of Laborer - Hagin
Whereas, there has been a vacancy in the full time position of Laborer for the Public Works
Department, since May 19,2014 due to a resignation; and
Whereas, the Interview Committee interviewed six candidates; and
Whereas, the Committee has determined that William Hagin possesses the necessary knowledge
and skills to satisfactorily perform the duties of Laborer; and
Whereas, Jim Weber, Highway Superintendent/Director of Public Works, appointed William
Hagin as Laborer, effective September 8,2014; now, therefore be it
TB 09-08-2014 pg 13
Resolved, the Town Board of the Town of Ithaca does hereby ratify the appointment made by the
Highway Superintendent/Director of Public Works, of William Hagin as Laborer, effective
September 8, 2014; and be it further
Resolved, this is a 40 hours a week positions, at the hourly wage of $18.10, which is an
estimated annual salary of $37,648 from Public Works account numbers, in Job Classification
"I", with full time benefits; and be it further
Resolved, a mandatory twenty-six (26) week probationary period applies with no further action
by the Town Board if there is successful completion of the probationary period as determined by
the Highway Superintendent/Director of Public Works.
Agenda Item 13 Report of Town Officials
Mr. Weber reported that the vehicle and surplus equipment that went to auction brought in about
$53K.
Agenda Item 14 Report of Town Committees
Agenda Item 15 Intermunicipal Organizations
Agenda Item 15 Review of Correspondence
Agenda Item 16 Consider Adjournment
Motion made to adjourn by Eric Levine at 6:43
Submittec
Paulette Terwilliger
Town Clerk
TB 09-08-2014 pg 14
Attachment #1
TB September 8, 2014
Town of Ithaca
Department of Public Works
To: Ithaca Town Board
From: James Weber, Highway Superintendent/Director of Public Works
Re: Inventory of Highway Machinery and Equipment
Date: September 8, 2014
As Part of the 2015 Budget request, I am proposing the following vehicle replacement
and new equipment:
10 Wheel Dump Tmcks(#3)$250,000 Highway/W/S/Parks
Medium Duty Dump Truck (#4)$100,000 Highway/W/S/Parks
Light Duty Dump Truck(#65)$45,000 Highway/Stormwater/Parks
2 Utility Tractors(#52,56)$82,000 Highway/Parks
Diesel Mower(#55)$20,000 Parks/Stormwater/W/S
Backhoe(#48)$150,000 Highway/ParksAV/S
Utility Vehicle (Toolcat #59)$75,000 HighwayAV/S/Parks
Staff Vehicle(#29) **$30,000 Planning
New Medium Dump Truck $85,000 Water/Sewer
As Part of the 2015 Budget request, I have identified the following costs for vehicle and
equipment maintenance: This represents an increase of $28,000 from FY 2014
• Highway/Machinery $100,000
• Parks $20,000
• Water $10,000
• Sewer $15,000
• Engineering $2.500
$147,500
** This item is not for Highway purposes but is included because Public Works will be
responsible for procurement.
2014
#Description Type Purchase Price Replacement / Notes
1 2002 Sterling (10-wheeler)Plow Truck $ 121,496.00
2 2012 Int'l (10- wheeler)Plow Truck $ 215,743.00
3 2004 Volvo (10-wheeler)Plow Truck $ 134,664.00
4 2006 Med.Duty Truck Dump $ 71,662.00
5 2014 International Tractor Truck Tractor Truck $ 121,457.00
6 2014 Ford F-150 XLT Super Cab Pickup $ 29,448.50
7 2013 Ford F-450 XL SuperDuty $ 43,445.88
8 2006 International (Single axle)Dump $ 59,445.00
9
10 2014 F590 Ford Walk in Van LFtility Van $54,048.00
11
12 2008 Ford F250 Pickup $ 18,241.00
13 2007 Volvo (10-wheeler)Plow Truck $ 140,073.00
14
15 2009 International (10-wheeler)Plow Truck $ 199,000.00
16
17 2010 Ford F3501 Ton 1 Ton $ 24,932.00
18 20114x4 F450Ford JW ITon $ 45,689.00
19 2006 Ford F3501 Ton 1 Ton $ 25,731.00 2014 Auction
20 2009 Med Duty Ford Dump $ 87,222.00
21 2012 Ford F-350 XL Crew Cab JS ITon $ 32,947.77
22 2012 Ford E-350 Cargo Van JH Car $ 24,808.44
23 2011 F150 PU w/Survey insert E Pickup $ 31,159.00
24 2013 Ford Escape C Suburban $ 23,473.10
25 2014 Ford F-150 XLT Super Cab Pickup $ 29,448.50
26 2006 Jeep Liberty C Car $ 14,711.00
27 2003 Jeep Liberty E Car $ 18,337.00
28
29 2004 Dodge Intrepid PI Car $ 14,875.00
30 2011 Ford Escape C Car $ 19,549.00
31 2010JD624K Loader Equipment $ 135,500.00
32 2014 Superior Tractor w Broom Equipment $ 51,000.00
33 2006 JD Loader Equipment $ 173,900.00
34 2012 Badger Excavator w/ exhaust bn Equipment $ 259,556.00
35
36 2013 Catepillar Mini Excavator Equipment $86,436.00
37 1997 Champion Grader Equipment $ 87,330.00
38 2008 Metso Mobile Screener Equipment $ 59,000.00 New in 2012 *
39 2001IR Vib Roller Equipment $ 76,463.00
40 2004 Gradeall Equipment $ 92,000.00
41 2014 Volvo Excavator Equipment $ 177,096.00
42 2008 NewHolland Backhoe Equipment $ 54,445.00
43
44
45 2012 ODB Leaf Collector Equipment $ 21,970.00
Page 1
2014
46 2010 Gehl Skid-Steer Equipment $ 25,977.00
47 2006 Cat Dozer Equipment $ 58,715.00
48 1997 Case Backhoe Equipment $ 65,907.00
49 2012 Grasshopper Mower Equipment $ 13,266.25
50
51
52 2001JD Utility Tractor Equipment $ 19,341.00
53 2013 Grasshopper Mower Equipment $ 10,116.00
54 2012 John Deere Tractor Mower Equipment $ 59,920.00
55 2009 Grasshopper Mower Equipment $ 12,722.00
56 2009 Kubota Tractor Equipment $ 25,955.00
57 2010 Finn Hydroseeder Equipment $ 25,750.00
58 2010 Reinco Mulcher Equipment $ 20,495.00
59 2012 Bobcat Toolcat Equipment $ 57,768.71
60
61 2000 Used Refuse Packer Truck $ 34,950.00
62 2011 Ford F2504WD RS Pickup $ 31,789.00
63 2005 F350 Ford RTK Pickup $ 22,954.00 2014 Auction
64 2005 Jeep Laredo Car $ 18,087.00
65 2008 F350 Ford Pickup $ 26,372.00
66 2008 Ford F250 Pickup $ 28,927.00
67 2008 Ford F250 Pickup $ 28,927.00
68 2012 Ford F250 w/ plow GR Pickup $ 37,338.13
69 2013 Ford F250 w/ plow WS Pickup $ 36,640.07
70 2014 Chicago Air Compressor Equipment $ 13,500.00
71 2012 Morbark Chipper Equipment $ 50,200.00
72 2012 Morbark Chipper Equipment $ 50,200.00
73 Shoulder Machine Equipment $ 2,300.00
74 2004 Sewer Jet Trailer $ 48,484.00
75 2006 Sewer Vac Equipment $ 50,664.00
76 2014 ODB Leaf Vacuum Equipment $ 28,499.00
77 2004 Wacker Generator Equipment $ 33,707.00
78 2004 Wacker Generator Equipment $ 33,707.00
79 2013 ODB Leaf Collector Equipment $ 23,375.25
80 2006 Dynapac Roller/Small Equipment $ 13,500.00
81 6" Pump Equipment $ 26,012.00
82 2011 Morbark Drum Chipper Equipment $ 40,700.00
83 2014 Bobcat Skid Steer Equipment $ 49,958.41
84 2014 Crack Fill w/ Compressor Equipment $ 43,881.00
T1 2013 Quality Steel Trailer Trailer $ 4,886.00
T2
T3 2013 Quality Steel Tiltbed Trailer Trailer $ 4,981.00
T4 2014 Trout River Trailer (for #5)Trailer $ 33,885.00
T5 2011 Graco Linestriper Equipment $ 3,525.00
T6 2001 Custom Trailer Trailer $ 2,300.00
T7 1993 Trailer Trailer $ 1,500.00
T8
T9 2005 Wells Cargo Trailer Trailer $ 4,250.00
TIO 2014 Globe Trailer (for #5)Trailer $ 58,820.00
Til 2009 Sure-Trac Trailer Trailer $ 9,506.00
712 2011 Quality Steel Trailer Trailer $ 4,006.00
$ 4,067,133.60
r\
Page 2