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HomeMy WebLinkAboutTB Minutes 2014-08-25 Meeting of the Ithaca Town Board Monday,August 25,2014 at 4:30 p.m. Aurora Room,Town Hall * The second meetings of the month of the Town Board are called Study Sessions and generally focus on committee reports and informational presentations. Time sensitive action items may be scheduled when needed. Please contact the Town Clerk's office at 273-1721 or pterwillizerAlown.ithaca.ny.us with any questions. Agenda 1. Call to Order 2. Review Draft Agenda for Regular Meeting 3. Continue discussion on a proposed Local Law No. 15 of 2014 Amending Chapter 250 of the Town of Ithaca Code, Titled "Vehicles and Traffic," by Adding a Stop Sign on Campbell Avenue at its Intersection with Hopkins Place a. Consider adoption 4. Discuss and consider approval of a request for funding for Engineering Services Agreement Amendment No. 1 for Design of Bar Screen and Biosolids Dewatering Equipment and other miscellaneous improvements to the Influent Building(IAWWTP) 5. Consider authorization to award bid for Slaterville Road Sewer Rehabilitation Project 6. Consider Acceptance of the Water Improvements at Birds-eye View Properties,LLC(A.K.A Cleveland Estates) 7. Town Official's Reports 8. Report from Committees a. Budget Committee b. Codes and Ordinances Committee c. Comprehensive Plan Committee d. Planning Committee e. Personnel and Organization Committee f. Public Works Committee 9. Discussion Items a. Budget Discussion b. Town Clerk/PEZ Area Renovation 10. Consider Consent Agenda Items a. Approval of Town Board Minutes b. Town of Ithaca Abstract 11. Review of Correspondence 12. Consider Adjournment MEETING OF THE ITHACA TOWN BOARD Monday,August 25, 2014 at 4:30 p.m. Minutes Board Members Present: Herb Engman, Supervisor; Bill Goodman, Deputy Town Supervisor; Pat Leary(via video conference), Tee-Ann Hunter, Rich DePaolo, and Rod Howe Staff Present: Susan Ritter, Director of Planning, Mike Solvig, Director of Finance, Judy Drake, Director of Human Resources; Paulette Terwilliger, Town Clerk; and Jim Weber, Highway Superintendent Call to Order—Mr. Engman called the meeting to order at 4:33 p.m. Item 1 Review Draft Agenda for Regular Meeting—No additions Item 2 Continue discussion on a proposed Local Law No. 15 of 2014 Amending Chapter 250 of the Town of Ithaca Code, Titled "Vehicles and Traffic," by Adding a Stop Sign on Campbell Avenue at its Intersection with Hopkins Place (Attachment#1) Mr. Engman noted that this was a continued discussion from the regular meeting where some residents expressed concerns that the stop sign might help TCAT and they would rather deter TCAT from using the road. Board members went on a field trip to various projects sites and this was one of them. The Board felt this was a safety issue as discussed at the Public Works Committee and the TCAT issue is separate. The Board also felt that the residents were not necessarily opposed to the sign as long as it did not help TCAT and they felt it did not. TB Resolution No. 2014 - 140: Adopt Local Law No. 15 of 2014 Amending Chapter 250 of the Town of Ithaca Code, Titled "Vehicles and Traffic," by Adding a Stop Sign on Campbell Avenue at its Intersection with Hopkins Place Whereas, the Town Board adopted a resolution for a public hearing to be held by the Town on August 11, 2014 at 5:30 p.m., to hear all interested parties on proposed Local Law 14 of 2014, entitled "Local Law Amending Chapter 250 of the Town of Ithaca Code, Titled `Vehicles and Traffic' by Adding a Stop Sign on Campbell Avenue at its Intersection with Hopkins Place"; and Whereas, notice of said public hearing was duly advertised in the Ithaca Journal; and Whereas, said public hearing was duly held on said date and time at the Town Hall of the Town of Ithaca and all parties in attendance were permitted an opportunity to speak in favor of or in opposition to said local law, or any part thereof; and Whereas, pursuant to the New York State Environmental Quality Review Act ("SEQRA") and its implementing regulations at 6 NYCRR Part 617, it has been determined by the Town Board that adoption of the proposed local law is a Type II action because it constitutes "installation of Adopted 9/8/2014 traffic control devices on existing streets, roads and highways," and thus this action is not subject to review under SEQRA, now, therefore,be it Resolved, the Town Board of the Town of Ithaca hereby adopts Local Law 14 of 2014, entitled "Local Law Amending Chapter 250 of the Town of Ithaca Code, Titled `Vehicles and Traffic' by Adding a Stop Sign on Campbell Avenue at its Intersection with Hopkins Place"; and be it further Resolved, the Town Clerk is hereby authorized and directed to file said local law with the NYS Secretary of State as required by law. Moved: Rod Howe Seconded: Bill Goodman Vote: Ayes—Howe, Engman, Goodman, Leary, DePaolo and Hunter Item 3 Discuss and consider approval of a request for funding for Engineering Services Agreement Amendment No. 1 for Design of Bar Screen and Biosolids Dewatering Equipment and other miscellaneous improvements to the Influent Building (IAWWTP) Mr. Engman noted that this was a re-do of an amendment passed a few months ago with adjusted numbers. TB Resolution No. 2014 - 141: Approval of Request for Funding for Engineering Services Agreement for Amendment No. 1 for Design of Bar Screen and Biosolids Dewatering Equipment and other miscellaneous improvements to the Influent Building Whereas, the Ithaca Area Wastewater Treatment Plant is in need of certain Capital Improvements, and Whereas, GHD Engineers completed an Engineering Report entitled"Ithaca Area WWTF Influent Building and Dewatering System Improvements Study" as the final project funded by Capital Project 416J, and Whereas, in order for the staff to maintain its goals as embodied in its five year capital plan, this agreement provides engineering services for the next set of proposed capital improvements, and Whereas, the authorization for an amount not to exceed $274,000 for GHD to design the improvements to the Influent Building, including replacement of the bar screen equipment and the addition of a new biosolids dewatering system as identified in the aforementioned engineering study was approved by the Special Joint Committee (SJC) at its meeting of October 9, 2013 contingent on fund availability and attorney approval of the agreement, and Whereas, the current agreement expired July 31, 2014, and Whereas, the funding supplied by this resolution will be placed in accounts for Capital Project 419J, and Adopted 9/8/2014 Whereas GHD has submitted a proposal entitled Amendment No. 1 for professional engineering services to complete the design including additional design work associated with HVAC in the influent building and provide bid review services totaling $29,200 therefore be it Resolved,that the Town of Ithaca hereby recommends an additional amount not to exceed $29,200 to fund the proposed agreement with GHD Engineers set to expire March 31, 2015, authorizing additional funds from the authorization for CP 419J and be it further Resolved, That Town of Ithaca hereby recommends this amendment number 1 to CP419J contingent upon action by all wastewater partners committing their percentage of reimbursement shares to the Joint Activity Fund allocated per the Joint Sewer Agreement as follows: Municipality Percentage Project Cost City of Ithaca 57.14 $16,684.88 Town of Ithaca 40.88 11,936.96 Town of Dryden 1.98 578.16 $29,200.00 Moved: Tee Ann Hunter Seconded: Rich DePaolo Vote: Ayes—Hunter, DePaolo, Leary, Howe, Engman and Goodman Item 4 Consider authorization to award bid for Slaterville Road Sewer Rehabilitation Project TB Resolution No. 2014-142: Authorization to Award the Contract for the Slaterville Road (S.R. 79) Sanitary Sewer Rehabilitation Project Whereas: The adopted 2014 Ithaca Town Budget included monies for the Slaterville Road Sewer and Manhole Repairs (Project) consisting of the rehabilitation of the existing sewer line, manholes and related ancillary facilities, with a maximum amount of$150,000.00, and Whereas: at its regular meeting on April 7, 2014 the Town board approved increasing the project amount by$150,000, bringing the total project budget to $300,000.00, and Whereas: at its study session on August 25, 2014, the Town Board has determined approval, construction and implementation of the Improvement are a Type II Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, because the Action constitutes "replacement, rehabilitation or reconstruction of a structure or facility, in kind, on the same site," and thus approval, construction and implementation of the Improvement are not subject to review under SEQRA; and Whereas: On August 20, 2014, the Director of Public Works/Highway Superintendent (Director) received bids for the Project; and Adopted 9/8/2014 Whereas: The Director has reviewed the bids and qualifications of the bidders and has recommended award, of the Base Bid, to the lowest responsive and responsible bidder in the amount of$228,280.00 made by Green Mountain Pipeline Services, Inc., 244 Waterman Road, Royalton, VT 05068; Now therefore be it Resolved: That the Town Board hereby authorizes the award of the contract for the Town of Ithaca Slaterville Road (S.R. 79) Sanitary Sewer Rehabilitation Project to Green Mountain Pipeline Services, Inc., and be it further Resolved: that the Town Supervisor is authorized to execute such contract subject to approval of the final contract documents by the Town Engineer and Attorney for the Town; and be it further Resolved: that the Director is authorized to approve change orders to such contract upon receipt of appropriate justification provided the maximum amount of such change orders shall not in the aggregate exceed $40,000.00 without prior authorization of this Board, and provided further that the total project cost, including contract, engineering, legal, inspection, paving, site restoration and testing, and other expenses, does not exceed the maximum authorized cost of$268,280.00 for the project; Moved: Rod Howe Seconded: Rich DePaolo Vote: Ayes—Howe, DePaolo, Hunter, Leary, Engman and Goodman Item 5 Consider Acceptance of the Water Improvements at Birds-eye View Properties, LLC (A.K.A Cleveland Estates) TB Resolution No. 2014- 143 : Acceptance of Water Improvements at Birds-eve View Properties, LLC (A.K.A Cleveland Estates) Whereas, Birds-eye View Properties, LLC ("Developer"), the owner and the developer of the Cleveland Estates project located on NYS Rte 9613- Danby Road is offering for dedication to the Town of Ithaca Water utilities shown on the map entitled"As-built Water Lines Lands of Birds- eye View Properties,NYS Rte 96B—Danby Road, Town of Ithaca, Tompkins County,New York,"prepared by Stockwin Surveying, dated 7/28/2014; and Whereas, the Developer has constructed the water mains to Town of Ithaca specifications; and Whereas, the Developer has signed all easements necessary for Town maintenance and upkeep of said water mains; and Whereas,the Developer has provided as-built information on a map entitled"As-built Water Lines, Lands of Birds-eye View Properties,NYS Rte 96B —Danby Road, Town of Ithaca, Tompkins County,New York,"prepared by Stockwin Surveying, dated 7/28/2014; and Whereas, the Director of Public Works has advised the Town Board that the water lines have been constructed in accordance with the Town of Ithaca specifications, now, therefore, be it Adopted 9/8/2014 Resolved, that the Town Board of the Town of Ithaca hereby accepts as public utilities water facilities as shown on the afore-mentioned As-built Survey Map dated 7/28/2014. Moved: Tee Ann Hunter Seconded: Rich DePaolo Vote: Ayes—Hunter, DePaolo, Leary, Engman, Goodman and Howe Absent: Levine Item 6 Town Official's Reports Mr. Weber reported that they have started paving Sandbank Road today and noted that all the surrounding municipalities have helped the Town with low-boys and equipment to handle the amount of gravel and asphalt needed. Mr. Engman added that this is yet another example of ongoing intermunicipal cooperation that the State refuses to acknowledge and give municipalities credit for. Ms. Ritter reported that the Cayuga Trails project will be going to the Planning Board this month for sketch plan review and we expect a large attendance. Item 7 Report from Committees Budget Committee—Mr. Engman reported that they had looked at the budget projections which are a discussion item tonight, and this week they will be taking a first look at the 2015 budget. Mr. Solvig added that the VCH Fire Contract is down almost $30K, we had estimated more over the life of the contract and it came in lower as they also try to keep costs down. Codes and Ordinances Committee — Mr. Goodman reported that they continued revisions to the sign law and they hope to have a draft to the Board in September/October. The next topics will be the outdoor burning ordinance and turn to affordable housing ordinances. They have been researching other communities and will start there. Ms. Hunter asked if it would be in the Zoning and Mr. Goodman responded that it would probably be a stand-alone law. Planning Committee— Mr. DePaolo reported that they did not meet in August but the intention was to meet with our counterparts in the City regarding ChainWorks but in the meantime there has been new information on the differences between the Town and City processes which might hinder our ability to work together as fully as envisioned. The meeting will probably be more of a brainstorming session now with discussions on what we would like to see and not see in the project. Ms. Ritter explained that in the City, the Planning Board does the language of their planned business zones whereas in the Town, the Town Board reviews and approves the Planned Development Zone language and the Planning Board applies it to the development plans. The hope is that the City will not start from scratch and use some of our language and the hope of all parties involved is to streamline this as much as possible. Personnel and Organization Committee—Mr. Goodman reported that they reviewed the latest design from Grace Chang for the front-of-house renovations which is a discussion topic later tonight. They also talked about retiree health policy; right now it is based on years of service 15/25/50 and started talking about changing that for new hires, especially since the future is Adopted 9/8/2014 uncertain with the Affordable Care Act. They also discussed the proposed policy on additional time for exempt employees which will be going to the Board in September for approval. Public Works Committee - Mr. Engman reported that the tour of Public Works projects was very helpful and he hopes we continue to do it every year and possibly add some of the Planning Board projects as well. The Committee also looked at the Road Condition Report done by the Cornell Intern. Assessments were done approximately every 1,000 feet on town roads. This data can be used in conjunction with our roadway preservation law and it also validated some concerns we had about some roads that we had moved up in the repair schedule. There was no cost to the Town. Mr. Engman reported that there will be a 30% increase in the cost of salt for the winter season. The NYS bids came in 30% higher than last year. Mr. Weber noted that the Board had approved buying additional salt at the end of last season to fill the barn so that is some savings. Mr. Engman reported that the Forest Home Bridge is in place and it is really beautiful but there is one spot that was left untreated and looks odd. Cornell Plantations objected to the portion that turns into their driveway being done and they must have listened even though it is not their project or their road. Discussion followed on the email sent by Mr. Brittain regarding the history of the project and the treatment. Mr. Engman stated that he has tried to communicate with Mr. Lampman but hasn't heard back. He is irritated that the County allowed Cornell to have such an influence when it is a Town Road. We paid for the extension and they should not have had a say. They are paying for the bridge, that's it. Mr. DePaolo thought if the plan showed one thing, then that is what should have been done. He asked who would be paying for bringing the equipment back out to do what was indicated in the plans. Mr. Engman didn't know and Mr. Weber noted that this is a County project and Cornell expressed concerns about the Plantations driveway and how it would be done prior to the plans going out to bid and these concerns came back up and Mr. Smith with the County decided not to do the work right then until he could research notes and issue. Other Better Cities and Towns — Mr. Engman reported that a number of members met with Better Cities and Towns who are doing a study on Form-Based Codes and will be in effect doing work which will help the Town transition to a new Zoning Ordinance. There are two components, one, the actual work in the community and the other is educating the community about form- based zoning. One is funded by the Park Foundation and one by NYSERDA. Ms. Ritter thought it would be an interesting process. Economic Development—Mr. Howe reported that they are meeting with a group of students to talk about a drafting a charrette of the Inlet Valley area. Ag Comm — Mr. Goodman reported that they met for their quarterly meeting and the big topic was the sign law revisions and how they would affect farmers and they will be submitting comments. He also reported that Mr. Smith, Town Planner, put together a flyer on understanding the "Right to Farm" law that was well received and he worked on the upcoming purchase of development rights for the Indian Creek Farm. Adopted 9/8/2014 Item 8 Discussion Items a. Budget Discussion (Attachment 2) Mr. Solvig went over his handouts. Version 1 Typical property, single Family$190K 2015 - $1,357 with a State rebate of$21; up a little in 2016 -2019 down a little each year This projection would bring a problem with the Highway Fund at the end of the 5 years and raise our other percentages higher than we usually are. Mr. Solvig stressed that numbers change and these should be used to look at trends, not numbers. Version 2 increases the Highway Tax to counteract that. Questions focused on the water and sewer benefit assessments. Beginning in 2016 we would raise it by $5; we can't do it in 2015 because the State counts that against the 2%, calling it a grey area. If the Board decides not to stay under the cap, Mr. Solvig would like to raise it this year. The question is whether to try and stay under the cap and the next year(s) involves enormous hoops with the State to get any kind of rebate. Maybe if people get these small checks they will realize that this thing is not what it's cracked up to be. This scenario assumes reducing and eliminating contributions which keeps the fund balance in the black at the end of 5 years. There are many variables and these spreadsheets are for trends more than details. The Board felt it would be nice to know for sure whether benefit assessments were calculated in the 2%but Mr. Solvig thought that was not likely. b. Town Clerk/PEZ Area Renovation Ms. Drake reviewed the history of the project and the PowerPoint presentation of the plans from Chang-O'Brien. (Attachment 3) This has been discussed and worked on by the management staff for over 2 years with the main goals of increasing customer service, work flow and interdepartmental coverage for better service. The consultant met with staff and management staff numerous times and this is the final conceptual plan. Basically the entrance from the lobby would be changed to a larger glass door and block off the current service window so everyone would enter off the lobby into the hallway. The glass door would be more inviting and intuitive for people to enter. The front window is problematic because no one sits right there and no one can due to HVAC considerations. The lobby is huge and cold in the winter and the vacuum created whenever the window is open, even a crack, makes the front desk area unusable. Adopted 9/8/2014 The hallway would be wider and brighter and allow a sight line to the PEZ area and staff as well as the Town Clerks area. There would be a larger service counter with the PEZ staff and Deputy Town Clerk set back off of the counter. Currently, service as the existing counter disrupts the staff because a code officer or planning staff talking to someone is basically forced to stand at their desk and talk over their shoulder to help the customer. For the Town Clerk's area, the new layout would include a portion of the service counter and direct sight of the PEZ area to allow for coverage. It would also allow customers to choose between going to the counter of the desk of the clerk for service. This configuration and taking down the walls would allow for coverage when one or more person is absent from any given section or if one or more person needs to concentrate on a given task, others could"cover"the counter. Management and staff were concerned about the increase in noise throughout this process and there are noise deafening panels proposed to mitigate that. The total is approximately$115K but that includes the replacement of the rug at $12,000. Board Comments Ms. Hunter was concerned about the lack of sight into the lobby for security reasons and the amount of people who come into the town hall and talk to the clerks are simply being redirected and with this design they all would come into this bigger area as well as the people simply paying their taxes or water bills; a lot of additional noise. She thought the design might need more work for unintended consequences. Mr. DePaolo didn't understand how this increases customer service and it seemed that everyone is concerned about their own needs and how can we quantify that when we are talking about cuts anywhere else. He asked about complaints that this would solve. Ms. Terwilliger responded that we get complaints about permits being to slow and that in some way is because frontline staff can't process things with someone over your shoulder and up front people knock on or wait at the window and feel badly when you get up to answer the window. She stated that many people apologize for not knowing where to go and having to ask and pull her to the window. Mr. Goodman thought the discussion was focusing more on details and not the overall cost and concept. The design details will be done later but as a concept for this budget, what is the feeling of the board? He added that we need to do the carpeting anyway so that portion of the proposed budget is there whether we do it or not. Mr. Howe liked the concept and thought it was more welcoming and would allow the staff to work better together. Mr. Engman added that the sound panels have also been talked about for years and would probably be done to some extent anyway. Both the rugs and the noise panels were put off while we explored this option of reconfiguration so when you take those portion out, the price is not unreasonable. Adopted 9/8/2014 Ms. Hunter wanted to talk to staff and get their input and talk to Ms. Chang about their feelings. Management staff responded that that would be fine but thought it would be better one-on-one and added that they have met with staff at least 3 times and Ms. Chang has met with them twice so their input was sought and this is the 8'^' iteration of designs that took in some of their concerns. Other concerns were not addressed because in management's view, it did not accommodate the goals of increased access, coverage and service. It was decided that the next Personnel and Committee meeting would be scheduled to start earlier so staff could attend. Ms. Hunter was concerned about the price in this economic climate and she didn't know if she could support it on that alone. After continued discussion and answers from staff regarding the noise, flow of traffic and options not available due to the HVAC concerns with the lobby, and some costs, the consensus of the Board was to continue with the process and move forward. Item 9 Consider Consent Agenda Items - Items separated as individual motions. TB Resolution No. 2014-145; Approval of Town Board Mlinutes of August 11.2014 Whereas, the draft minutes of the August 11, 2014 meetings of the Town Board have been submitted for review and approval, now therefore be it Resolved, that the Town Board hereby approves the submitted minutes as the final minutes of the meeting August 11, 2014 of the Town Board of the Town of Ithaca. Moved: Tee Ann Hunter Seconded: Rod Howe Vote: Ayes - Hunter, Howe, Engman, Goodman and Leary Abstention - DePaolo Absent: Levine TB Resolution No. 2014 -146; Town of Ithaca Abstract August Studv Session Whereas the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment; and Whereas the said vouchers have been audited for payment by the said Town Board; now therefore be it Resolved that the governing Town Board hereby authorizes the payment of the said vouchers in total for the amounts indicated. VOUCHER NOS. 5799 - 5870 General Fund Town wide 215,877.04 General Fund Part Town 2,986.28 Highway Fund Part Town 66,664.96 Water Fund 6,604.29 Sewer Fund 2,579.85 Fire Protection Fund 45,646.35 Forest Home Lighting District 37.80 Glenside Lighting District 11.13 Renwick Heights Lighting District 20.02 Eastwood Commons Lighting District 25.99 Clover Lane Lighting District 3.44 Winner's Circle Lighting District 5.22 Burleigh Drive Lighting District 12.10 West Haven Road Lighting District 48.07 Coddington Road Lighting District 27.99 TOTAL 340,550.53 Moved: Bill Goodman Seconded: Rod Howe Vote: Ayes - Hunter, Howe, Engman, Goodman and DePaolo Abstention - Leary Absent: Levine Review of Correspondence Conservation Board Memo - Put on next study session Consider Adjournment Meeting was adjourned at 7:30 p.m. Submitted Paulette Terwilliger Town Clerk 10 TOWN OF ITHACA FIVE-YEAR BUDGET PROJECTION PROPERTY TAX LEVY FISCAL YEARS 2015-2019 BUDGET PROJECTION - VERSION 1 DESCRIPTION ACTUAL BUDGET PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED 2013 2014 2015 2016 2017 2018 2019 PROPERTY TAX LEVY: GENERAL FUND $ 2,276,200 $2,520,000 $ 2,576,000 $2,648,800 $2,723,300 $2,800,000 $2,877,500 HIGHWAY PART-TOWN FUND 999,300 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 WATER FUND 8,000 8,000 8,000 8,000 8,500 8,500 9,000 SEWER FUND 9,000 9,000 9,000 9,000 9,500 9,500 10,000 FIRE PROTECTION FUND 3,465,500 3,500,000 3,556,000 3,627,700 3,700,700 3,776,000 3,853,500 LIGHT DISTRICTS FUND 11,325 12,625 13,625 14,000 14,000 14,000 14,000 TOTAL PROPERTY TAX LEVY $6,769,325 $7,049,625 $7,162,625 $7,307,500 $7,456,000 $7,608,000 $7,764,000 INCREASE FROM PRIOR YEAR $ 136,225 $ 280,300 $ 113,000 $ 144,875 $ 148,500 $ 152,000 $ 156,000 %INCREASE FROM PRIOR YEAR 2.05% 4.14% 1.60% 2.02% 2.03% 2.04% 2.05% ASSESSED VALUATIONS: GENERAL FUND 1,281,218,066 1,294,998,380 1,323,641,670 1,353,423,608 1,387,259,198 1,425,408,826 1.468,171,090 HIGHWAY PART-TOWN FUND 901,342,198 913,708,901 939,061,028 960,189,901 984,194,649 1,011,260,001 1,041,597,802 FIRE PROTECTION FUND 962,143,993 989,892,615 1,015,645,101 1,038.497.116 1,064,459,544 1,093,732,181 1,126,544,147 PROPERTY TAX RATES: GENERAL FUND $ 1.7766 $ 1.9459 $ 1.9461 $ 1.9571 $ 1.9631 $ 1.9643 $ 1.9599 HIGHWAY PART-TOWN FUND 1.1087 1.0944 1.0649 1.0415 1.0161 0.9889 0.9601 FIRE PROTECTION FUND 3.6019 3.5357 3.5012 3.4932 3.4766 3.4524 3.4206 TOTAL PROPERTY TAX RATE $ 6.4871 $ 6.5761 $ 6.5123 $ 6.4918 $ 6.4557 $ 6.4056 $ 6.3406 PROPERTY TAX BILL FOR A TYPICAL PROPERTY IN THE TOWN OF ITHACA DESCRIPTION 2013 2014 2015 2016 2017 2018 2019 GENERAL FUND TAX AMOUNT $ 337.55 $ 369.73 $ 369.77 $ 371.85 $ 372.99 $ 373.23 $ 372.39 HIGHWAY FUND TAX AMOUNT 210.65 207.94 202.33 197.88 193.05 187.88 182.41 FIRE PROTECTION TAX AMOUNT 684.35 671.79 665.23 663.71 660.55 655.96 649.92 WATER BENEFIT ASSESSMENT 95.00 95.00 95.00 100,00 100.00 100.00 100.00 SEWER BENEFIT ASSESSMENT 25.00 25.00 25.00 25.00 25.00 25.00 25.00 TAX ON TYPICAL PROPERTY* $ 1,352.55 $ 1,369.46 $ 1,357.33 $ 1,358.44 $ 1,351.59 $ 1,342.07 $ 1,329.72 CHANGE FROM PRIOR YEAR $ 25.02 $ 16.91 $ (12.13) $ 1.11 $ (6.85) $ (9.52) $ (12.35) %CHANGE FROM PRIOR YEAR 1.88% 1.25% -0.89% 0.08% -0.50% -0.70% -0.92% "A Typical Property in the Town of Ithaca is a Single Family Residence with an Assessed Value of$190,000. SALES TAX COLLECTIONS: ACTUAL ESTIMATED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED 2013 2014 2015 2016 2017 2017 2018 GENERAL TOWNWIDE FUND $ 584,498 $ 539,943 $ 525,282 $ 506,410 $ 488,369 $ 470,202 $ 451,657 GENERAL PART-TOWN FUND 935,000 971,898 992,308 1,014,139 1,037,464 1,062,363 1,088,922 HIGHWAY PART-TOWN FUND 1,471,365 1,538,839 1,597,154 1,662,720 1,730,651 1,802,075 1,877,527 TOTAL SALES TAX COLLECTED $2,990,863 $3,050,680 $3,114,744 $3,183,269 $3,256,484 $3,334,640 $3,418,106 102.00% 10210% 102.20% 102.30% 102.40% 102.50% BUDGET PROJECTION - VERSION 1 TOWN OF ITHACA LOCAL LAW NO. 15 OF THE YEAR 2014 A LOCAL LAW AMENDING CHAPTER 250 OF THE TOWN OF ITHACA CODE, TITLED "VEHICLES AND TRAFFIC," BY ADDING A STOP SIGN ON CAMPBELL AVENUE AT ITS INTERSECTION WITH HOPKINS PLACE Be it enacted by the Town Board of the Town of Ithaca as follows: Section 1. Pursuant to Section 130 of the Town Law of the State of New York, and Section 1660 of the Vehicle and Traffic Law of the State of New York, Chapter 250 of the Town of Ithaca Code is hereby amended as follows: A. Schedule A at the end of Chapter 250,which Schedule is designated as "250 Attachment 1," entitled"Stop Intersections" and referred to in § 250-18 of said Chapter, is amended by adding to the list in Schedule A the following entry: "On Campbell Avenue at intersection with Hopkins Place" Section 2. In the event that any portion of this law is declared invalid by a court of competent jurisdiction, the validity of the remaining portions shall not be affected by such declaration of invalidity. Section 3. This local law shall take effect immediately upon its filing with the New York Secretary of State. Adopted August 25,2014 1 Z O) ' ' V' ' CO ` ' ' ' ' OO ' ' ' ' . CO ' 00 r 00 N co GO N o ON ~ V ul � N IV S 000 000 (OD V; cLQ 000 V QOf VZ V m �. U7 N ti r cm O co P. 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TOWN OF ITHACA FIVE-YEAR BUDGET PROJECTION PROPERTY TAX LEVY FISCAL YEARS 2015-2019 BUDGET PROJECTION - VERSION 2 DESCRIPTION ACTUAL BUDGET PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED 2013 2014 2015 2016 2017 2018 2019 PROPERTY TAX LEVY: GENERAL FUND $2,276,200 $2,520,000 $2,576,000 $2,648,800 $ 2,730,500 $2,820,000 $2,915,500 HIGHWAY PART-TOWN FUND 999,300 1,000,000 1,000,000 1,000,000 1,100,000 1,200,000 1,300,000 WATER FUND 8,000 8,000 8,000 8,000 8,500 8,500 9,000 SEWER FUND 9,000 9,000 9,000 9,000 9,500 9,500 10,000 FIRE PROTECTION FUND 3,465,500 3,500,000 3,556,000 3,627,700 3,700,700 3,776,000 3,853,500 LIGHT DISTRICTS FUND 11,325 12,625 13,625 14,000 14,000 14,000 14,000 TOTAL PROPERTY TAX LEVY $6,769,325 $7,049,625 $7,162,625 $7,307,500 $7,563,200 $7,828,000 $8,102,000 INCREASE FROM PRIOR YEAR $ 136,225 $ 280,300 $ 113,000 $ 144,875 $ 255,700 $ 264,800 $ 274,000 %INCREASE FROM PRIOR YEAR 2.05% 4.14% 1.60% 2.02% 3.50% 3.50% 3.50% ASSESSED VALUATIONS: GENERAL FUND 1,281,218,066 1,294,998,380 1,323,641,670 1,353,423,608 1,387,259,198 1.425,408,826 1,468,171,090 HIGHWAY PART-TOWN FUND 901,342,198 913,708,901 939,061,028 960,189.901 984,194,649 1,011,260,001 1,041.597.802 FIRE PROTECTION FUND 962,143,993 989,892,615 1,015,645,101 1,038,497,116 1;064,459,544 1,093,732,181 1,126.544.147 PROPERTY TAX RATES: GENERAL FUND $ 1.7766 $ 1.9459 $ 1.9461 $ 1.9571 $ 1.9683 $ 1.9784 $ 1.9858 HIGHWAY PART-TOWN FUND 1.1087 1.0944 1.0649 1.0415 1.1177 1.1866 1.2481 FIRE PROTECTION FUND 3.6019 3.5357 3.5012 3.4932 3.4766 3.4524 3.4206 TOTAL PROPERTY TAX RATE $ 6.4871 $ 6.5761 $ 6.5123 $ 6.4918 $ 6.5625 $ 6.6174 $ 6.6545 PROPERTY TAX BILL FOR A TYPICAL PROPERTY IN THE TOWN OF ITHACA DESCRIPTION 2013 2014 2015 2016 2017 2018 2019 GENERAL FUND TAX AMOUNT $ 337.55 $ 369.73 $ 369.77 $ 371.85 $ 373.97 $ 375.89 $ 377.30 HIGHWAY FUND TAX AMOUNT 210.65 207.94 202.33 197.88 212.36 225.46 237.14 FIRE PROTECTION TAX AMOUNT 684.35 671.79 665.23 663.71 660.55 655.96 649.92 WATER BENEFIT ASSESSMENT 95.00 95.00 95.00 95.00 100.00 105.00 110.00 SEWER BENEFIT ASSESSMENT 25.00 25.00 25.00 25.00 25.00 25.00 25.00 TAX ON TYPICAL PROPERTY* $ 1,352.55 $ 1,369.46 $ 1,357.33 $ 1,353.44 $ 1,371.88 $ 1,387.31 $ 1,399.36 CHANGE FROM PRIOR YEAR $ 25.02 $ 16.91 $ (12.13) $ (3.89) $ 18.44 $ 15.43 $ 12.05 %CHANGE FROM PRIOR YEAR 1.88% 1.25% -0.89% -0.29% 1.36% 1.12% 0.87% *A Typical Property in the Town of Ithaca is a Single Family Residence with an Assessed Value of$190,000. SALES TAX COLLECTIONS: ACTUAL ESTIMATED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED 2013 2014 2015 2016 2017 2017 2018 GENERAL TOWNWIDE FUND $ 584,498 $ 539,943 $ 525,282 $ 506,410 $ 488,369 $ 470.202 $ 451,657 GENERAL PART-TOWN FUND 935,000 971,898 992,308 1,014,139 1,037,464 1,062,363 1,088,922 HIGHWAY PART-TOWN FUND 1,471,365 1,538,839 1,597,154 1,662,720 1,730,651 1,802,075 1,877,527 TOTAL SALES TAX COLLECTED $2,990,863 $3,050,680 $3,114,744 $3,183,269 $3,256,484 $3,334,640 $3,418,106 102.00% 102.10% 102.20% 102.30% 102.40% 102.50% BUDGET PROJECTION - VERSION 2 Z 01 ' co ' t 0 O CO 00 r 00 N O O N o 0 p w CO N O � U) O O LO U') Ln LC") ti N F CJ r N O O O CO V Ln O O) r () ' W LIB N 1 r m O co h N O t- Ln N W O G W N N co M N N U) M N M Q N N r r r r a U) Wr i r r r r r r r r p r r r r r r r J lz r r 00 O) O W W O O O J > O Of A a U) V Z Wr r O r r r O N r r r r r r r r r r r r r O O O LO O O LO N It N coo coo N N CO) W F V N N (O S cl M M M' v M CO M C h U LL N O Z r r c`7 L r r M p r r r r r r p r r r r p r r O M O C') r C lA O) O O O O O W 0 O O O Q� W L 0 LO N W N -7 O l0 co O U. 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D J LL U 'L U ? a H 0 w LL m ¢ 0 W LL TOWN OF ITHACA FIVE-YEAR BUDGET PROJECTION SUMMARY OF APPROPRIATIONS FOR COMMUNITY SERVICES&PROGRAM SUPPORT BUDGET BUDGET PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED ACCOUNT PROGRAM DESCRIPTION 2013 2014 2015 2016 2017 2018 2019 PUBLIC TRANSPORTATION SUPPORT A5630.469 BUS OPERATIONS i TCAT 50,000 25,000 0 0 0 0 0 TOTAL-PUBLIC TRANSPORTATION SUPPORT 50,000 25,000 0 0 0 0 0 TOWN/CITY PARKS SUPPORT A7110.460 CITY OF ITHACA PARKS CONTRIBUTION 111,240 111,240 55,620 0 0 0 0 A7110.461 CODDINGTON ROAD COMMUNITY CNTR 6,800 6,800 0 0 0 0 0 TOTAL-TOWN/CITY PARKS SUPPORT 118,040 118,040 55,620 0 0 0 0 COMMUNITY GARDENS A7180.487 COMMUNITY GARDENS 3,000 2,200 8,000 4,500 4,590 4,682 4,775 TOTAL-COMMUNITY GARDENS 3,000 2,200 8,000 4,500 4,590 4,682 4,775 YOUTH SERVICES&PROGRAMS SUPPORT A7320.461 CODDINGTON RD CC SUMMER CAMPS 11,833 12,070 12,311 12,558 12,809 13,065 13,326 A7320.463 RECREATION PARTNERSHIP 60,430 61,333 63,173 64,436 65,725 67,040 68,380 A7320.464 YOUTH EMPLOYMENT PROGRAM 27,401 74,991 76,491 78,021 79,581 81,173 82,796 A7320.465 YOUTH DEVELOPMENT PROGRAM 38,537 43,606 44,478 45,368 46,275 47,201 48,145 A7320.466 LEARNG WEB:'YOUTH WORKS 56,243 58,222 29,111 0 0 0 0 TOTAL-YOUTH SERVICES&PROGRAMS SUPPORT 194,444 250,222 225,564 200,382 204,390 208,478 212,647 PUBLIC LIBRARY SUPPORT A7410.467 TOMPKINS COUNTY PUBLIC LIBRARY 20,000 20,000 10,000 0 0 0 0 TOTAL-PUBLIC LIBRARY SUPPORT 20,000 20,000 10,000 0 0 0 0 SENIOR SERVICES&PROGRAMS SUPPORT A8989.468 LIFE-LONG 9,000 9,000 4,500 0 0 0 0 A8989.468 HUMAN SERVICES COALITION 5,000 5,000 2,500 0 0 0 0 A8989.469 BUS OPERATIONS;GADABOUT 12,000 12,000 6,000 0 0 0 0 TOTAL-SENIOR SERVICES&PROGRAMS SUPPORT 26,000 26,000 13,000 0 0 0 0 SPECIAL ITEMS A1920.483 HYDRILLA PREVENTION CONTRIBUTION 5,000 5,000 2,500 0 0 0 0 TOTAL-SPECIAL ITEMS 5,000 5,000 2,500 0 0 0 0 WATER QUALITY MONITORING PROGRAM B8020.480 WATER QUALITY MONITORING PROGRAM 0 0 0 0 0 0 0 F8310.480 WATER QUALITY MONITORING PROGRAM 18,740 18,740 19,115 19,497 19,887 20,285 20,690 TOTAL-WATER QUALITY MONITORING 18,740 18,740 19,115 19,497 19,887 20,285 20,690 TOTAL COMMUNITY SERVICES&PROGRAMS SUPPORT 430,224 460,202 331,299 224,379 228,867 233,444 238,113 TRANSFER TO PARKS AND OPEN SPACE PLAN RESERVE PARKS&OPEN SPACE PLAN RESERVE PROGRAM 75,000 75,000 75,000 75,000 75,000 75,000 75,000 TOTAL-PARKS&OPEN SPACE PLAN TRANSFER 75,000 75,000 75,000 75,000 75,000 75,000 75,000 ° 00 tntn000000 o o ° It p M 000 nN000000 00 00 M M W m O M fnn ri CC a0 tri0 t(i 00 'IT r O) CY) ch ":r O r n O N Cb O 0 of r Q r Dj Cl N O CA co U.) tC) 0 v O CC) 00 l to Q tf) C(>ICT to I;r 00 Ld 06 Il M N r-- h N Hc�vv O p to 0) co Cl) It N tOOto It to CO fA 00 �- N .- "T N W r r f!3 b9 (!3 fH 69 N 00 to tn00000 O O to p r v O nNU) 0000 CA O) n O W Cl) O pp OAO M nOOO c) o N N ° F- Cp O 0 O) O 0) c� Ch O CO O O O) Q r Oi r co n O t0 M O to O r) M N to C C CO VNOCh)�C6C r t0 N O r of nN OA � � vn z0 CO to r N Co 69.11 O6 .- �- !- �- N N N IV W r N Efl tf3 fR !R w O 00 to tD 0000 O O O p 00 NNt0000 d O O Z W r M O 0 M to 00 CO M ) 0 0 0 W O OO U.) 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H N ¢ Fes- p X O 0: � H W . I I Uill 3° -^3 TOWN OF ITHACA 215 N. Tioga Street, Ithaca, N.Y. 14850 www.town.lthaca.ny.us FINANCE AND BUDGET - (607)273-1721 FAX - (607)273-1704 Date: August 20,2014 Memo to: Herb Engman, Town Supervisor, and Members of the Town Board From: Bruce Bates, Judy Drake, Paulette Terwilllger, Susan RItter, Michael Solvlg Subject: Presentation on Town Clerk and Planning & Codes/Zoning (PEZ Area) Office Improvements Designed for a larger support staff than the Town currently employs, the Town Clerk's office and PEZ area are also physically separated from each other. This separation makes it difficult for either area to provide clerical support to the other during busy times or when staff is unavailable. The Town has decreased the personnel numbers in these areas in the recent past while the workloads have increased, especially during peak seasons. The idea of reconfiguring the support areas has been discussed for a number of years, but never acted on. Department heads began meeting as a group two years ago to discuss issues of customer service, coverage and the willingness to work together, and a vision of teamwork across departments began to emerge. A Smart Work program with administrative support staff was conducted in 2013, and concluded that removing the physical isolation of each department was needed to move forward. Physically moving staff or customers from one area to the other is not as efficient or as effective as having an area that easily allows for coverage. All agreed that the basic customer flow in the building is not the best, and options should also be explored to improve it. Late in 2013, the Town hired Chiang | O'Brien Architects to work with staff in designing improvements to the Town Clerk's office and PEZ area. The goals of this design study were: 1) To accommodate and improve staff interaction with the public/customers. 2) To improve work flow within and between departments. 3) To improve backup coverage in the area between staff. 4) To reduce general noise level/noise disruption throughout the main workspace. After working through various design options, staff has decided on a design which they feel best meets the goals listed above. This design would re-orient the Clerk's office toward the PEZ area to allow for improved coverage and support between staff, and improve customer service by routing visitors to the building to a more centralized area. Codes/Zoning in particular would benefit from increased assistance from Planning and Town Clerks staff during their busier times, especially the summer building season. At Monday night's Study Session staff will present to the Town Board the preferred design option. Attached please find the cost estimates summary prepared by Grace Chiang of Chiang | O'Brien Architects for this work which will also be discussed. Please note that some of these costs, such as the carpeting, are for work we will need to do in the near future whether or not we move forward with the remodeling. Other costs, such as the acoustical treatments for noise reduction, are for work we have also been interested in doing regardless of the remodeling. Town of Ithaca Renovations Planning 12 August 2014 Draft Budget Estimates-Suinmaiy The following costs are preliminary assessments based on discussions to date. At this preliminary stage the estimate is based on conceptual drawings. Exact materials have yet to be selected. Attached are backup worksheets with detailed material takeoff and cost assumptions for each scope of work described below. A 20% is being carried due to the preliminary status of the drawings. Please note, that this represents cost as of August 2014, if a schedule established for the work, an escalation should be added to the figures. Finally, the last attachment is an estimate for furnishings. 1. Replace Town Hall Entrance Door (to Building lobby) and service window with new wood door with glazing and sidelite, and frosted or solid window/panel with "Town Hall" signage. Budget cost: $12,000 2. Renovate Town Clerk and FEZ areas in accordance with Option 8 concept plan. The base budget assumes that a gypsum board wall of approximately 7'-6" high would be constructed along the east side of the PEZ area. If the partition is extended to the existing ceiling at l6'-6", there would likely be additional work and resulting additional work cost to address the HVAC system distribution. Cost for an alternate taller walls are also noted below. This budget also assumes complete replacement of the carpet in the Town Clerk area, PEZ area and corridor all the way to the cast wall of the open office space. It may be possible to retain all the existing carpeting except in the Town Clerk area, which will likely have to be replaced since a partition wall will be removed. However, new carpeting for the full length of the corridor and PEZ areas would allow for a better delineation of public vs. staff areas. Acoustical treatment for the space is noted separately in 3. below and not included in this budget. Budget Cost: $36,000 Add: $1,500 for a 10'-6" high east wall behind PEZ Or $4,300 + work on the HVAC system distribution for a l6'-6" high east wall behind PEZ 3. Provide acoustical treatment to help mitigate "live" character of existing space and reduce noise. This budget includes: a. Replacement of all the existing mineral fiber ceiling panels In the main space with a fiberglass ceiling panel, re-utilizing the existing suspension grid. This could result in a 20-30% improvement of the noise perception. b. Fabric wrapped compressed fiberglass acoustical panels are included for the fiill height and length of the taupe colored soffit above the corridor and facing the main office space, as well as on upper 6*-6" of the back (east) wall of the main office space. It may be prudent to undertake these measures in increments until a satisfactory condition is achieved. Depending on the height of the new wall between PEZ and the rest of the main office space, additional acoustical panels could be installed on the new wall. Budget Cost: $29,000 4. Furnishings including lateral files, two desks for the PEZ area and soft seating with tablet arms ft)r the waiting/informal meeting area. Depending on the purchasing power of the Town, for example Chiang O'Brien A!Chiiocls Crescent Building 217 North Aurora Street Ithaca New York 14850 607.241.0244 ^ Town of Ithaca Renovations Planning 12 August 2014 ^ ^ Draft Budget Estimates-Summary buying on State Contract, and the quality desired (the costs shown represent a mid-range quality and the assumption that the Town will be able to take advantage of a significant discount through a program like the State Contract) these costs could have a wide variance. Budget Cost: $17,000 Chiang i O'Brien At ci liiects Crescent Building 217 North Aurora Street Ithaca New York 14850 607.241.0244 From: Bruce Brittain To: Herb Engman; Bill Goodman;T Hunter; PLearvContact; Eric Levine; R Howe; RDeoaoloContact Cc: Paulette Terwilliaer Subject: Shoulder Treatment on Caldwell Road Date: Sunday,August 24,2014 10:18:59 PM DATE: August 24, 2014 TO: Ithaca Town Board FROM: Bruce Brittain RE: Shoulder Treatment on Caldwell Road The shoulders on Caldwell Road were briefly discussed at last week's PWC meeting. Herb will undoubtedly mention this at Monday's Board meeting; here are some further details: Executive Summary: On Thursday, August 14, Todd Bittner (Cornell Plantations) and Tanya Husick (Cornell transportation planning) acted surprised and angered to find that the shoulders of Caldwell Road were being milled to accept the planned shoulder treatment. Todd and Tanya called an emergency meeting to discuss this, and Jeff Smith and Carl Martel (Tompkins County) and Jim Weber (Town of Ithaca) came to the site to discuss the matter. Todd and Tanya insisted that Caldwell Road should not receive any shoulder treatment, not even the extension that the Town Board had authorized. Tanya implied that, because Cornell was helping to pay for the bridge project, her perspective should outweigh all others. In an attempt to bring a chaotic and emotional meeting to a speedy end, it was decided that the shoulder treatment would not be installed across the end of the Wildflower Garden driveway (a distance of 54 ft). The rest of the shoulders on Caldwell Road would be installed as planned, in spite of Todd and Tanya's continuing objections. While I am sorry that Todd and Tanya are (or were) upset, it is hard for me to see their outburst as being justified. They offered no reason for their objections to the shoulders. They were Cornell's representatives in the planning of the upstream bridge project, and therefore had ample opportunity for input, should have been familiar with the plans, and did not need to wait until the last minute to raise any concerns that they might have had. Also, it seems a bit presumptuous for them to be dictating what happens on a Town road, or in a County project. Furthermore, from a functional viewpoint, the Wildflower Garden entrance is a driveway, not a public road, and should therefore be treated as such, with continuous shoulder treatment and white edge line across it. I hope that this anomaly can be corrected at some point in the future. Although caving-in to last-minute pressure from Cornell seemed to be expedient at the time, the long- term result is a less-satisfactory roadway. Perhaps the lesson is that all of us, myself included, should be more circumspect in our dealings with Cornell representatives, especially when they act in a domineering manner. Background: Todd and Tanya were part of the County's Upstream Forest Home Bridge Working Group, and helped to shape the plans for the bridge. The Working Group (including Todd and Tanya) met on January 31, 2013 to discuss the (semi-final) set of Contract Drawings, dated January 2013, which John Lampman had previously distributed to the group. These drawings showed the shoulder treatment extending across the entrance to the Wildflower Garden, then stopping just beyond, at STA 12+40, the end of the project. It did look a little odd, with the driveway for the Wildflower Garden having a shoulder across it, while the adjacent driveway for the Cornell water filter plant did not. The Working Group discussed the shoulders, and ultimately agreed to leave the shoulders in the Plan as is. The Working Group (including Todd and Tanya) met again on April 15, 2013, specifically to discuss the shoulder treatment (again). The result of this discussion was that the shoulder treatment would not go across the Wildflower entrance, but would stop just short of it. However, it was also agreed that at some point the Town could extend the shoulders all the way up Caldwell to the Forest Home entrance feature. It was my understanding that the shoulder would continue across the entrance to the Wildflower Garden at that time. Following this meeting, a new set of Contract Drawings, Project Manual and Technical Specifications, and Addendum, all dated July 2013, were drawn up. After taking a quick look through them, I noted that they did not show many of the changes that the Working Group had requested, and that had been agreed to by the County. I wrote the Working Group (including Todd and Tanya) an e-mail on July 23, 2014, expressing this concern. After taking a closer look through the documents, I followed up with another e-mail to the Working Group (including Todd and Tanya), dated July 31. That e-mail included: "I am alarmed at the number of errors in these documents; this project was clearly not ready to go out to bid." and "In the meantime, I have attached (as a pdf) a partial list of concerns. I'm sure that some of you may have additional concerns as well." Thus, if Todd or Tanya were really concerned about the shoulders, they should have checked the plans to see if the changes that they had requested had been made. The new Contract Drawings did, indeed, show a change in the shoulder treatment, but not the one that the Working Group was expecting. Instead, the project had been extended to STA 13+05, an additional length of 65 ft. Thus, instead of the shoulder treatment extending across the entrance to the Wildflower Garden, then stopping, it now extended well beyond. This looked okay to me, and I assumed that it also was okay with Todd and Tanya, since I did not hear any comments or complaints from them. This is the way that the project was bid and the contract awarded. It made a lot of sense to extend the bridge project (including the resurfacing of Caldwell Road and the installation of its shoulder treatment) an extra 55 ft to the entrance feature. This possibility was discussed at Job Progress meetings on April 8 (post-meeting discussion), April 22, May 6, May 20, June 17, July 8, July 22, August 5, and August 19. Tanya is on the mailing list for these meetings, and should have raised any concerns that she and/or Todd might have had. In addition, this was discussed at the June 9, 2014 Town Board meeting, when it was decided to extend the roadway treatment (including shoulders) all the way to the entrance feature. While the Town's shoulder extension was indeed all constructed, the missing portion across the Wildflower Garden driveway (part of the County's bridge project) means that the Town's vision of a complete and consistent shoulder treatment has not been achieved.