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HomeMy WebLinkAbout1993-01-04-RTB I TOWN OF ULYSSES REGULAR TOWN BOARD MEETING January 4 , 1993 PRESENT : Supervisor William. Hogan ; Councilpeople Thomas Reitz , Catherine Stover , Robert Weatherby ; Highway , Superintendent Jaynes Meeker ; toning / Building Inspector Alex Rachufl Town Clerk Marsha _Georgia . Absent : Ben Curtis . Others Present . : Bil . 1 Holtkarnp , Ruth Kahn , Dan . Watson , Judy Barbee , Judy & Jim SiTm'nons , Free Press reporter. , John Rogers , Jesse Miller , Ken- Lansing , Beth, Jenkins , Linda 111 Heins . S upervisor Hogan, called the • Regular Meeting of the Ulysses Town B oard to order at 7 : 40pm and led those assembled in the Pledge of Allegiance to the Flag of the United States of America . Mr . Hogan entertained a motion , moved by Mr . Reitz , seconded by Mrs . Stover to , approve the minutes of the Regular Board Meeting of December 7 , J . 199 Z ., Unanimously approved . . Report : Prumansburg Fire Department . Absent Report : Representative James Mason Absent Claims Mr . Hogan entertained a motion to approve Claims for 1992 , # 463 - ir 488 , ithholding Claim . # 475 . ( election expenses ) , in the amount of $ ' 1 0 . 67 . Moved by Mr . Weatherby , seconded by Mr . Reitz . • ? Mr . Hogan aye � � Mrs . Stover aye Mr . Reitz aye Mr . Weatherby aye Approved Mr . Hogan entertained a motion to approve Claims for 1993 , # 1 - 11 . in the amount of : $ 1139 . ? 0 , moved by Mrs :: . tover , seconded by Mr . Weatherby . • Mr . Hogan aye keg 1211. 4 i A Mrs . .Stover aye 4 #7 rte Mr . Reitz aye ' Mr . Weatherby aye Kt Approved a . a — S upervisor ' s Financial Report Mr . Hogan said the annual report is not complete , still waiting r for statements . H earing of Delegations and Individuals . Jim and Judy Simmons spoke regarding the detour . when the bridge . on RT 96 is being repaired . Expressed concern for safety on Taughannock Park Road . Hidden driveways ; bad- curves ; steep hill onto a narrow bridge . Have been circulating a petition and will submit that soon . • . Town of Ulysses 2 Regular Town Board Meeting January 4 , 1993 Mr . Hogan said we can also pass along our comments ; have been offering input ; bottom line is that the State will do what they wish to do . Mr . Reitz said it will be a major impact ; school buses , emergency vehicles . Have discussed the speed limit ; perhaps it will be reduced to 30mph . Bill Holtkamp said he is hoping to develop the Cayuga Inn property and has talked to the Health Dept . about4 water and septic . Proposes to put in three building units ; one duplex and two singles , in stages . Use for tourists during the summer and students in the winter . Have talked to Alex Rachuu about the n umber of bedrooms . Mr . Reitz asked if Mr . Holtkamg was thinking about a modified PUD ; you already have one on the books . Mr . Hultkamp said the , . o ne on the books is about four years old . Mrs . Georgia said she believed Mr . Rachun said to amend the PUD . Mr . Hogan said that Mr . Uoltkamp should get all his information together and submit it to the Town Board and it will be passed on . Youth - data Rogers Distributed agenda of presentation ( see attached ) . Seth Jenkins said that they would like to check and make sure that everyone is operating with the same ideas ; with what we think you want from us . Ms Jenkins reviewed the Authority , Purpose and Responsibilities as stated in the Operating Guidelines ( attached ) . We would like to discuss Membership with you further . Mr . Rogers said that now we have a membership of seven members . Have two advisory positions . We are suggesting that we add two ✓ oting positions . . . one would be a youth representative ( appointed by the school and approved by us and the Town Board ) would also like a voting member to be from the Village / County Board rep . or the Town / County Board rep . ; would alternate the terms ," so that o ne would vote one year and the other would be advisory and' then the next year switch it around . Would like Than approval on adding these two reps and giving voting status alternately . Mr . Reitz said he did bring this forward at a previous Town Board meeting . One of the Board members asked if both the ' Village / County rep and Town / County rep couldn ' t vote . Original seven members was under State law ; that has now been altered or modified . Brief discussion ensued . Mr . Rogers said that having more voting members would mean having a larger quorum . Mr . Reitz moved that the Town Board of the Town of Ulysses accept the Joint Youth Commission ' s membership increase for one youth member and one municipal representative alternating proposal for increased membership to the Joint Youth Commission . Mrs . Stover seconded the motion so that discussion could take place ; . Discussion took place regarding the quorum . Mr . Hogan suggested leaving it up to the Commission . Mr . Reitz saidfit needs to be decided upon because it means a change in the by - laws and the by - laws are constituted by the municipality only , Mr . Weatherby suggested " up to ten members " . Mr . Reitz said that each of the members has to be identified. Mr . Reitz withdrew his motion . Mr . Reitz moved that the Town of Ulysses approve a by - law e xchange to allow for up to ten ( 10 ) voting members on the Joint Youth Commission membership to remain as defined in the present by - laws , amended to also increase one youth member , two municipal ✓ epresentatives as voting members . Seconded by Mr . Weatherby . Town of Ulysses 3 Regular Town Board Meeting January 4 , 1993 H earing no further discussion the Board voted as follows : Mr . Hogan aye Mr . Reitz a y e Mrs . Stover aye Mr . Weatherby aye • Adopted W as determined that the youth representative be by the youth Commission . Ms . Jenkins continued review of Operating Guidelines . Under Fiscal and Programmatic Affairs , item 4 . . . Beth asked the Board how they would like to have the reports . . . quarterly , monthly , semi - annually . Ifr writing , orally , both . Mr . • Hogan said monthly would be a burden to the Youth Commission . Mrs . Stover, felt quarterly reports with a written agenda , brief ✓ erbal report . Mr . Weatherby felt every six months . Mr . Reitz suggested on the reporting is that the budget process we go through every year . . , in September we met with the village Board , prepared at that time to give a report . That may be a key time for a verbal / written report and then maybe six months after that . . . say May or June , prior to the summer activities . Mr . Reitz said he could fill in with the quarterly report . Mr . Rogers agreed with that . Mr . Rogers said that some brief reports will be presented this e vening . K en Lansing - DARE program . In third year teaching DARE program . W orks with the 5th grade . Not able to do extra things this year due to class scheduling . Budget has stayed the same the past three years . Hope to continue and will if schedule allows . E xtended- and open invitation for January , 27 at 1 : 00pm at the Middle School , to attend the4raduatian ' af the first two classes n- t aught this semester . Thanked the Tow for their contribution . -Judy Barkee -- Library . At the end of the 1992 summer reading program , 122 children were awarded a certificate of participation . Hired four high school students during summer . Helped supervise the children , worked during regular library hours and assisted adult volunteers . Goals for 1993 : expand summer program , hire one or more youth workers , purchase new ✓ esearch material . Mr . Reitz said the workers this past summer were put through the Town payroll . . . is there any problem with running them through your payroll ? Mr . Miller said yes , pay the librarian and assistant librarian as consultants ; don ' t have capabilities to w ithhold takes , etc . Karen Chadwick - UYU . Worked with youth , highlighting health issues such as AIDS . Other activities : fashion show , block party . I Serving an average of eight people at the drop - in center each day . Rave an out - reach program at • the high school . Brought back the Jacksonville program and have about five kids on an ongoing basis . Youth employment . . . twelve kids on a referral basis and seven on the babysitting list . Have started a new . . e ducation class to work with parents and teenagers . Dan Watson - Executive Board , UYtJ . Made new strides this year . Working jointly with Tompkins County Youth . Been able to expand o ur Board of Directors . Also took on a person to help with fund ✓ aising . Passed a new mission statement . John Rogers - Summer Rec . Well attended ; on budget . Had to increase the fees but didn ' t seem to present a problem . Thanks Town of Ulysses 4 Regular Town Board Meeting January 4 , 1993 in part to Bill ' s efforts , a Rotary Scholarship helped those youth to participate who might not have been able . Mr . Hogan asked that the presentation of funding for Youth Services be held until Mr . Curtis returns . Mr . Rogers will ✓ eturn for the February 1st Town Board meeting . Considering funding for Summer Rec . , summer reading , UYU , DARE , jobs , teen e vents , after school program . OLD BUSINESS Vacancies Two Planning Board positions need to be filled . Four people ✓ esponded , plus one request from a current member to be reappointed . Mr . Hogan said that Krys Cail has been very good on the Planning Board and entertained a motion to reappoint her for a seven year term . Moved by Mr . Reitz , seconded by Mr . Weatherby that Krys Cail be reappointed to the Town of Ulysses Planning Board for a term expiring December 2000 . Mr . Hogan aye Mr . Reitz aye Mrs . Stover aye Mr . Weatherby aye Approved Mr . Hogan stated that the Board interviewed the other four people to fill the vacancy on the Planning Board . Ruth Kahn , Joanne Molino , David Laurie and Greg Hoffmire . All seem capable and willing to serve . Mr . Hogan asked how many vacancies were on Master Plan and Mr . Reitz said that to the best of his knowledge there was never a set number of members . Mr . Hogan said that in past have tried to have different representation on the Board from different sectors in Town . We ' ve lost our agricultural ✓ epresentatives ; Greg Hoffmire would represent this sector . Mr . H ogan entertained the motion , moved by Mr . Reitz , seconded by. Mr . Weatherby to appoint Greg Hoffmire to the Ulysses Planning Board for a term to expire December 1997 ( filling the unexpired term of Jerry Perkins ) . Mr . Hogan aye Mr . Reitz aye Mrs . Stover aye Mr . Weatherby aye Approved Mr . Hogan stated that perhaps the other interested candidates w ould be interested on serving on the Master Plan Committee and w ould have the chairman contact them . Ruth Kahn asked how the sub - committee has been established and Mr . Hogan explained . American Legion PUD Mr . Hogan said that a recommendation has been received from the P lanning Board to deny this PUD . Don ' t have full representation tonight of the Town Board so will wait to discuss this at another Town Board meeting . Mr . Reitz agreed and suggested that this item be put on the February Agenda for a vote . P leasant Grove Assoc . B2 Mr . Hogan said that Pleasant Grove Assoc . came to the Town about a year ago with a request for a PUD on RT 96 . Would like to d evelop the area . When the Town initiated a new B2 zoning P leasant Grove expressed a strong interest in having their property rezoned to B2 . We have asked the Planning Board to look at this request and think we need to make that request official . 1 Town of Ulysses 5 Regular Town Board Meeting January 4 , 1993 Mr . Reitz moved , seconded by Mrs . Stover to request the Ulysses P lanning Board to review the request by Pleasant Grove Associates to rezone the property on RT 96 in Jacksonville to a 82 zone . Mr . Hogan aye Mr . Reitz aye Mrs . Stover aye Mr . Weatherby aye Approved Mr . Reitz asked where Mr . Hogan wished to deal with Voucher # 475 . Mr . Hogan stated that this voucher is for Election Expenses which h as been passed along to the Town from Tompkins County . The bill for this year is for $ 15 , 558 . 04 . Seems to be some question as to whether we should pay it or not . We are going to encumber those funds until we get a legal opinion that we should pay it or not . Mr . Reitz moved to encumber $ 15 , 559 . 00 to cover Election Expenses on Voucher # 475 to Tompkins County Board of Elections , seconded by Mrs . Stover . Mr . Hogan aye Mr . Reitz aye Mrs . Stover aye Mr . Weatherby aye Approved Mr . Reitz said he has researched this and has the State Comptrollers opinion . Need some legal opinion also � The County B oard of Reps is reviewing their position on this . could sue the County , probably would win , but the County will get their money one way or the other . . . increase taxes . Brief discussion ensued . Mr . Hogan suggested discussing this with Jim Mason . Mr . Reitz said we are having another meeting January 16 . Could hold the bill , encumber the fund and adjourn this until the January 16th meeting . . . may have more answers by then . Mr . Hogan thought that a good idea . N EW BUSINESS S torage Mr . Hogan said that he spoke with employees concerning the shortage of storage space in Town Hall . Suggest that we speak with the Village about using some of their space . . . buy metal rack shelving . Spoke with Village Clerk , suggested a room off the court room . Called Tom Bennett , asked for something in writing • so they can consider it at their next meeting . A . APPOINTMENTS : S upervisor Hogan made the following appointments : a . Bookkeeper : Jeanne Vanderbilt b . Town Historian : Esther Northrup c . Deputy Supervisor : Catherine Stover d . Chair . Highway Com : Robert Weatherby e . Chair . Bldg / Maint : William Hogan f . Liaison / Ulysses Lib : Thomas Reitz g . Chair Recycling Com : Catherine Stover h . Liaison / Town / Village Board : Thomas Reitz Mr . Hogan entertained a motion , moved by Mr . Weatherby , seconded by Mr . Reitz , the following resolution : RESOLVED , that the Town Board of the Town of Ulysses appoint the following : a . Zoning Officer : Alex Rachun b . Deputy Zoning Officer : John Fahs Town of Ulysses 6 Regular Town Board Meeting January 4 , 1993 c . Building Inspector : Alex Rachun d . Fire Inspector : Doug Austic e . Planning Bd . Chair : David Tyler f . Zoning Bd . Chair : Gail Zabawsky g . Rep . Env . Mngt . Council : Roxanne Marino h . Rep . Human Ser . Coalition : Aileen Beers i . Rep . Asses . Rev . Bd : VACANT ( 2 positions ) j . Election Custodians : Keith Northrup Robert Bennett k . Town Cleaner : Kim Fitchpatrick 1 . Rep . United Way : Donald Shardlow m . Rep . Co . Plan . Bd : Thomas Reitz n . Rep . Co . Youth Bd : Joe Scherer o . Rep . Ulysses Youth : Thomas Reitz p . Rep . Cable TV : VACANT q . Liaison Town / Vill Youth : Thomas Reitz r . Liaison SPCA : Carolyn Duddleston s . Town Attorney : Bruce Wilson t . Rep . EOC : VACANT u . Rep . Public Access Chan : Ben Curtis Mr . Hogan aye Mr . Reitz aye Mrs . Stover aye Mr . Weatherby aye Approved B . SALARIES / WAGES Mr : Hogan entertained a - motion „ moved by Mrs . Stover , seconded by Mr . Weatherby the following : RESOLVED : that the Town Board of the Town of Ulysses approve salaries and wages as follows : 1 . ELECTED TOWN OFFICIALS : ( yearly salary ) a . Supervisor $ 5 , 622 . 85 b . Councilpeople 2 , 530 . 75 ea . ( 4 ) c . Justices : Rector 9 , 115 . 50 Zimmerman 4 , 120 . 00 d . Town Clerk 23 , 211 . 95 e . Highway Supt . 31 , 455 . 72 f . Rec . of Taxes 2 , 750 . 00 2 . APPOINTED OFFICIALS ( as stated ) a . Deputy Town Clerk 8 . 56 / hr . b . Deputy Supervisor 5 . 89 / hr . c . Zoning Officer 9 , 153 . 54 / yr . d . Deputy Zon . Officer 8 . 56 / hr . e . Bldg . Inspector 9 , 153 . 54 / yr . f . Bldg . Insp . Clerk 896 . 31 / yr g . Bookkeeper 6 , 375 . 85 / yr . h . Historian 375 . 00 / yr . i . Justice Clerk 18 , 847 . 76 / yr . Deputy Justice Clk 6 . 81 / hr . j . Fire Inspector 11 . 33 / hr . k . Cleaner 6 . 11 / hr . 1 . Office Assist . 6 . 50 / hr . m . Recycling Super 6 . 00 / hr . n . Planning Clerk 7 . 25 / hr . Mr . Hogan aye Mr . Reitz aye Mrs . Stover aye Mr . Weatherby aye Adopted C . MEETING SCHEDULES : 1 1 Town ' of Ulysses 7 Regular Town Board Meeting January 4 , 1993 Mrs . Georgia , on behalf of Mr . Meeker , Mrs . Vanderbilt and herself expressed the hardship of having the meeting on the first Monday of the month . Don ' t get bank statements , vendor bills before the meeting , thus everything is passing in the mail ; time wasted checking through old vouchers to see if the bill has been paid , etc . Mr . Hogan said an option is to go to the third Monday of each month . Mr . Hogan entertained a motion , moved by Mr . Reitz , seconded by Mrs . Stover , the following : RESOLVED : that the Regular Meetings of the Ulysses Town Board shall be held on the third Monday of each month . All meetings shall commence at 7 : 30PM at Ulysses Town Hall , 10 Elm . St . , Trumansburg , NY : review of claims shall start at 7 : 00PM and shall be open to the public . FURTHER RESOLVED : that designated local news media be notified of the foregoing schedule and the same shall be posted in accordance with the open meetings law . Mr . Hogan aye Mr . Reitz aye Mrs . Stover aye Mr . Weatherby aye Adopted D . AUTHORIZATIONS : Mr . Hogan entertained a motion , moved by Weatherby , seconded by Mrs . Stover , the following : RESOLVED : that a mileage rate of $ . 28 . 0 per mile be paid to Town officials and Employees conducting official Town Business when driving their private vehicles . RESOLVED : that the Highway Superintendent be authorized to incur expenses not exceeding $ 3 , 000 . for repairs and maintenance of highway equipment . RESOLVED : that the Chairman of Building and Maintenance be authorized to incur expenses not exceeding $ 1 , 000 . for emergency maintenance and repairs . RESOLVED : that undertaking for Town Officials are hereby approved as follows : a . Clerk $ 5000 . b . Justice 4000 . c . Deputy Clerk / Justice Clk . 4000 . d . Receiver of Taxes 200 , 000 . e . Supervisor / Deputy 50 , 000 . f . Zoning / Bldg . Inspt . 500 . g . Fire Inspector 100 . h . Highway Superintendent 4000 . RESOLVED : that in lieu of the report required by Town Law Sec . 29 ( 10 ) , the Supervisor be and he hereby is authorized to submit to the Town Clerk a copy of his annual report to tehe State Comptroller and that the Town Clerk shall cause a summary thereof to be published in accordance with law . Mr . Hogan aye Mr . Reitz aye Mrs . Stover aye Mr . Weatherby aye Adopted E . DESIGNATIONS : Mr . Hogan entertained a motion , moved by Mr . Reitz , seconded by Mrs . Stover , the following : • • . • if Town of Ulysses 8 Regular Town Board Meeting January 4 , 1993 RESOLVED : that the Ithaca Journal and the Trumansburg FreePress be and they are hereby designated as the Official Town P ublications . RESOLVED : that the Tompkins County Trust Company is d esignated as the depository in which the Supervisor , Clerk , Receiver of Taxes , Justices and Inspectors , by virtue of their offices , shall deposit all money coming into their hands . FURTHER RESOLVED : that Town investments can be made at other banks as outlined in the Town Investment Policy . Mr . Hogan aye Mr . Reitz aye Mrs . Stover aye Mr . Weatherby aye Adopted F . RESOLUTIONS - ASSOC . OF TOWNS MEETING Mr . Hogan entertained a motion , moved by Mr . Weatherby , seconded by Mrs . Stover to appoint Ben Curtis to represent the Town of Ulysses at the Assoc . of Towns Meeting . Mr . Hogan aye Mr . Reitz aye Mrs . Stover aye Mr . Weatherby aye Approved Reports Mr . Meeker , Highway Superintendent was unable to attend due to previous commitments . Mrs . Georgia , Town Clerk , reported that a total of $ 836 . 50 was collected for December , of which $ 542 . 03 was turned over to the S upervisor . ' Distributed Town Clerk ' s Year End Report and reviewed the document . Mrs . Georgia , Tax Collector , reported that the total amount collected before January 1st was $ 43 , 683 . 96 . Total receipts collected today , January 4th , was $ 39 , 271 . 00 . Mrs . Georgia read Mr . Rachun ' s Zoning / Building report to the B oard . Total of three permits . _ Correspondence Mr . Hogan reviewed correspondence as follows : SPCA , Red Cross , Local Govt . Regulatory Relief Report / Solid Waste , Water Quality Steering Com . , ACC , Town Law publications , NYS Housing , Government Access Meeting , TC Planning / 239 L &M procedures , Association of Towns , NYSDOT , Legal request / sewer / water , Transportation Newsletter , Information on Fed . SBA / trees . H earing no further business , Mr . Reitz moved to adjourn to January 16 , 1993 at 9 : 30AM , seconded by Mr . Weatherby . U nanimously approved , the meeting adjourned at 10 : 20PM . Respectfully submitted , Marsha L . Georgia Town Clerk pm 4 • S ' * 1 ULYSSES -- TRUMANGfURGi JOINT YOUTH COMMISSION OPERATING GUIDELINES AUTHORITY : The Ulysses - Trummnsburg Joint `Muth Cormmission :gas created dy resoluti. crl of the Town and Village Board in 1988 pursuant Articles 95 and 13 of the General Municipal Law . Ari: icls : 95 charges Youth Commissions with the responsibility for coordination of ail youth programming within the municipalities and (Article 13 enables municipalities to create joint r• 5, creaticn commissions which may include youth Service programming ss weil ; PURPOSE : The purpose or the Joint Youth Commission is to 'recommend policies , plans end procedures to the spnnsorinc municipalities ter enable the development , implementation and coordination of effective program ; that meet the recreational and development needs of youth . f RESPONSIBILITIES ; The responsibilities of the :Joint Youth Commiissi .Dn include : 1 . To assess the need ] and priorities of the youth of the community and develop programs to meet these needs ; B . To analyze the existing youth service system , determine the gaps in services and design programming to avoid duplication and to enlist the participation of youth who are rior ;nally nut attracted to existing programming ; 2 . The Joint Youth Commission shall review all request; foci municipal funds for youth programs and shall reconn = rid to the Town and Village Boards programs to be operated directly by the municipalities or through contracts with qualified agencies ; # . To reassess programming periodically to assure that it is , . in fact , meeting the needs for which it was originally hies igeed 5 . TD in# arnr the puolic of the existence and :foals and cu ties of the Youth COmmi 'csiOi7 , YiO t:. s tO enlist maximum par tic , pation and support for youth pr [ gr _imminc ,' To encouraoe: the ac t i v participation r, f Vuunr Lyra (JJ L t ! irr , u ? h i . he appointmqunt of yc, utri m ilib rs to th lk J - t rit YuUL fl C i : rii{l} : ',PLIoF n c.: r•_ at 1c -) of .a `f '7L' th i ) av i 3Qr / L7 ; ,rnr., , : ; - • 7 . To explore and r_ valuate, a variety of sources for funding program needs to include regular contact with other funder• s such as Ulysses Cornmun i ty Council ; B . To maintain a direct line of communication between the Joint Commission and the Municipal Boards ; 9 . To participate in the Tompkins County Comprehensive Youth Service Plan to ensure coordination with other youth service providers and to maximize utilization of available resources ; 10 . To recommend potential County Youth Board menders to the municipalities when vacancies occur . MEMBERSHIP : I . The Joint Youth Commission shall be comprised of 7 voting members : 1 Member shall be appointed annually from the To Board 1 Member shall be appointed annually from the Village Board 1 Member to , be appointed annually by the Trumansburg School Board 2 At - large Members to be appointed by the Town 2 At Large Members to be appointed by the Village 2 . All voting members must be at least 16 years of age ; 3 . The terms of the at large members appointee by muni :: ipalitie 's shall be staggered terms of 2 years ; 4 . Terms begin January 1 ; 5 . Members are eligible to be reappointed ; 6 . Staff from each program funded by the municipalities shall attend Commission meetings rectularly • to report to and advise the Joint Youth Commission and to assure coordination of cemmi sinn - sponsored programming ; 7 . 1 Liaison from the municipal representatives to " ou ' rty Youth Board small serve as liaisons to the Joint Youth COMM15 :: : c: r '• . • . , • OFFICERS : 1 . The officers of the Joint Youth Commission shall consist of e • Chairperson and a Vice Chairperson / Secretary ; 2 . Additional offices may be established by the Joint Youth Commission if needed to ensure the proper functioning of the Commission ; 3 . The Chairperson shall preside at all the meetings and discharge the duties pertaining to the office . The Chairperson shall appoint all committees and committee chairs ; 4 . The Vice / Chairperson / Secretary shall perfrom the duties of tie Chairperson in the absence cf that officer ; . 5 . The Vice Chairperson / Secretary shall keep an accurate record of all meetings of the Commission to be kept an file In respective municipal offices ; a . The Term of Office shall be for one year , commencing at the first meeting of the new calendar year where the first order of business shall be the election of new officers nominated by the members of the Joint Commission ; MEETINGS / PROCEDURES : 1 . The Joint Youth Commission shall schedule open meetings and may establish by - laws and rules of pro _ edure as are necessary to conduct business ; 2 . Roberts Rules of Order shall be the authority on 313 questions of Par ] iamentary • Proc _ cure ; 3 . A quorum shall consist of four members ar. d a simple majority shall be required to adopt recommendations . AMENDMENTS : 1 . Any and all of the aformentioned may be amended at any reyu1 € r- meeting of the Joint Youth Commission by a majority vote of all members present provided those members constitute a quorum of the Commission with the approval of each municipality . • • FISCAL AND PROGRAMMATIC AFFAIRS. : 1 . fhe Municipal Boards have the general power and control over the fiscal affairs and e >: penditures of the Joint Youth Commission . The Village of trurnansburg will be disignated ari the disbursing municipality and will be responsible for _ nt . ing Cott contracts , payment of authorized ex. pendit: ures , submissions Lr. applications and claims ; 2 . The proposed annual program description and :. peratin ; budget of the Joint Youth Commission shall be adopted by the Joint Youth Commission by October 1 signed by the Ch .airperson and r2coynrner, ced to the . Municipal Boards for consideration as part 31 t :• t _1 "iun :. cipal budgets ; 3 . The Joint Youth Commission shall determine the nature :, n :: . frequency of program reports to be required of Ccmmi. ssicri sponsored programs ; 4 . The Joint Youth Commission shall report ( annually , quarteriy ? ) to the municipal boards . P COMMITTEES : 1 . Shall * be appointed as needed and may include non - +commistsicn members ; A . The Youth Advisory Council shall be a sub - committee of the Joint Youth Commission . • • AGENDA Youth Commission / Town of Ulysses • January 4 , 1993 Meeting Action Needed 1 . Review Current Operating Guidelines Beth Jenkins Discussion 2 . Present Recommendations for changes in Youth Commission Membership . Review Vote current appointments . John Rogers 3 . Review and establish youth commission reporting to Town Board . ( Discussion Discussion / Vote of current reporting and plans for future ) 4 . Brief Reports on 1992 Program Highlights : no action DARE needed Library UYU Summer Rec . Summer Jobs 5 . 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W a) ca E to a I-4t z $�., u • a) C > • -4 • °' , C) •0r 0 ' O E • `i v 0 aa,, E 0 E' 43 -4 04 V) H U HCr• . 1 • The Joint Youth Commission of Trumansburg and Ulysses took on the task of assessing the quality and quantity of youth programs in the area . They also wanted to determine what could or should the Trumansburg / Ulysses area do in terms of planning , funding , and supporting programs and activities for its youth . Commission members felt it was as important to hear from local youth as it was from parents / teachers / community leaders and all concerned citizens about priorities and needs . The Commission used several ways to gather information . First they surveyed high school and middle school youth . 384 out of 455 middle school . youth ( 84 % ) responded to the survey . 284 out of 396 high school youth ( 71 % ) responded to the survey . The Commission also surveyed parents of elementary school youth ; 65 parents responded . In addition to the surveys the Commission held a community forum to address the current and future directions of local youth planning . This report contains an analysis of the information collected . If you have questions about any of this information please contact any Commission member . ( Commission members names and phone numbers are listed on the back of this report . ) The information collected revealed a desire for services in the following areas : ( This list is in no particular order ) ♦ Local facilities such as pool /movie theater / community center . ♦ Increased programs that relate to youth employment and job readiness skills . . ♦ Increased recreational opportunities for youth in the evenings , particularly on the weekends and during the summers . ♦ Better public transportation services . ♦ Better services for working parent families such as increased after school programs and full day summer programs . ♦ The need to assure that Town of Ulysses youth who attend the Ithaca Schools have fair access to youth programs . ♦ A community resource directory . ♦ Programs for families . ♦ Youth service programs that deal with issues of sexuality , • family skills , how to be popular , and the police and court system . • * The Tompkins County Youth Bureau helped the Commission to gather , summarize and analyze the information in this report .