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HomeMy WebLinkAboutTB Minutes 1993-01-11 Town of Ithaca 'own Board Meeting Minutes January 11 , 1993 At the regular meeting of the Town Board of the Town of Ithaca, Tompkins CouRt,y, New York, held at the Town Hall , 126 East Seneca Street, Ithaca , New York, there were : PRESE&r : Shirley A . Raffensperger, Supervisor John Whitcomb , Councilman Catherine Valentino , Councilwoman Karl Niklas , Councilman Frank Ligtuori , Councilman Patricia Leary, Councilwoman David Klein , Councilman ALSO PRESENT: John Barney, Town Attorney .loan Dent Hamilton, Town Clerk Daniel walker, P , E . ; Town Engineer Scott McConnell , Highway Superintendent Floyd Forman , Town Planner Sally Alarzo , Assistant Budget Officer Phyllis taker Catherine and Douglas Lathwell Ralph F . Crandall, Jr. Pledge of Allegiance : The Supervisor led the assemblage in the Pledge of Allegiance . Call to Order: The meeting was called to order by the Supervisor at 5 : 33 p. m. Agenda Item No . 3 - Re ort of Town Officials a . Town Supervisor - The Supervisor reported that the Town of Ithaca and Tompkins County are engaged in discussions concerning several matters . The Town received a bill for election expense charge backs dated 12/ 28192 for 545 , 755 . 00, the budgeted amount Was $29 , 000 . The Town has received a Comptroller ' s Opinion , dated 9123192 , that only limited charges may be charged to the Cities and Towns . The Town will not pay the charge until the Town is Confident that the Town is authorized to do so . John Barney has been asked to look into the matter . Two Town Supervisors have asked the Town to join in litigation with other municipalities . The matter of possible litigation will be discussed in Executive Session, Town Board Minutes 1/ 11/93 Page 2 Agenda Item No . - 3 Cont ' d The Town has also received communications , billing back unit benefit charges to the Town for the Finger Lakes Park commission from 1972 . The basis is of the billings is that the Town did not follow the proper procedures irx billing the State of New Fork. Mr. Barney is also researching this situation . An item from the minutes of the Public Works and Construction Hanagement Committee of Tompkins County has asserted that the County Attorney has determined the two bridges in Forest Home belong to the Town of Ithaca , Mr . Barney will be investigating these assertions . The pennies charge for benefit assessments ( Mater and sewer ) was not generated on the Torn tax bills far 1993 . The Town is still attempting to determine the best war to handle the problem . The solution will be decided on the basis of the Town ' s legal position regarding future assessments . The Town is in a dilemma because the cost of sending out bills for those very small amounts of money would not be justified for the amount the Town would receive . The Town ' s concern is that not collecting these amounts might diminish the right to continue assessing minimal benefit on these parcels . The Town of Ithaca is scheduled to gave a presentation at the Association of Towns Annul) Meeting during the Planning and Zoning sessions in February . Participants will include the Town Supervisor, Councilman Whitcomb, John Czamanske , and John Barney . c . Town Highway Superintendent - Mr. McConnell first reported on his December 1992 monthly report , ( see attached ) . Mr. McConnell spoke to the Board about the Soutli Hill Trail and harking area on Burns load. Several options for parking were considered in that area . The recommended option is the development of a parking area to accommodate 3 or 4 cars on the west side of the road and opposite 275 Burns Road, and after construction in the spring , monitor its use and adequacy. This option allows for the pedestrians not to have to cross the road which adds to safety. Supervisor Raffensperger pointed out that the Town Board in 1989 approved the provision for parking in this area but did not construct it, and because the trail had not been improved at that time the Town Board would have been premature in doing so . Town Board Minutes 1/11/93 Page 3 Agenda Item No . 3 - Cont ' d Air. McConnell stated the first priority for a parking area was to secure an easement from Mr. Hilker ' s driveway area. It is such a wide space between the rows of trees there is a lot the Town could do to secure the safety of the parking off road, and improve Mr. Hilker' s driveway. Mr. Hilker is not interested in this solution . Mr. McConnell also presented the Highway Department and Parks Department 1992 Annual Reports to the Board, ( see attached) . d. Building Inspector/Zoning Officer Report - Mr. Frost first presented the December 1992 monthly report, and then the 1992 Annual Report, ( see attached) . e . Town Planner - Mr . Forman reported on the 1992 Annual Report for the Planning Department, ( see attached ) . Mr. Forman stated that George Frantz, Assistant Planner deserves a great deal of credit for his work on the South Hill Trail . The South Hill Trail project should be completed in 1993. Councilman Liguori mentioned he was curious about a phrase which was mentioned concerning the Minnie ' s Barbecue issue . It seems to be apparent in special approvals there is an oversight in determining if there is a compelling need for something . Mr. Forman stated he extracted the language out of the Zoning Ordinance and out of a specific case . This is one of the conditions that is necessary for the Planning Board to make recommendations to the Zoning Board of Appeals . There must be a compelling need for the ZBA to approve it. Mr. Liguori asked how it would be determined there was a compelling need? Mr. Forman stated it is up to the Planing Board, some of the things they consider are how many are in the area, the type of facility, and the character of the area. Factual data is presented to show what is being looked for. The Planning Board makes a determination based on the information the staff provides. f . Town Clerk - The Town Clerk reported on her annual report, ( see attached) . The Town Board has not had presented to them an annual report in previous years . The Clerk explained that since the fee schedule was changed during the year, next year a comparison to 1992 can be made for the revenues received. The Town Clerk has streamlined the office during the year by using the Records Management Program to make records more easily available resulting in a great deal of time being saved . Town Board Minutes 1/ 11/93 Page 4 Agenda Item No. 3 - Cont ' d The Town Clerk thanked the Town Board for the opportunity to come to the Town of Ithaca as Town Clerk. It has proven to be a wonderful and interesting experience for her. Councilman Klein asked about the Conservation Licenses, the Town took in $96 . 00 and paid the DEC $1600 . 00 . The Clerk explained that the Town receives only $1 . 00 for each license sold, the rest is sent to the DEC . b. Town Engineer - Mr. Walker reported that his department is working with the Town Clerk on the Records Management system. Mr. Walker reported on his annual report, ( see attached ) . The Supervisor suggested that the Public Works Committee review some of the information provided by Mr. Walker, particularly the fill and rehabilitation projects which should be made priorities. Motion made by Councilman Niklas approving and accepting the Annual Reports for 1992 from the Town Engineer, Town Highway Superintendent , Town Building/Zoning Officer, Town Planner, Town Parks, and the 'Down Clerk as the official annual reports for said departments . Seconded by Councilman Whitcomb . Carried unanimously. Agenda Item No 4 . - Report of Town Committees Councilwoman Valentino had a meeting with the City on the recreation project for 1993 . One of the changes of the contract included one program being free to each child so the Town can receive State funding . The summer playground program will be the free program, it currently costs $40 per season. It will probably be held at the Northeast School, Cayuga Heights, and possibility the Coddington Road Center. More children would be able to participate in a program close to their neighborhood . Agenda Item No 5 - Report of Tompkins County Board of Representatives The Supervisor sent a letter to the Town ' s representatives on this Board asking them to attend the Town ' s meetings . No member of Tompkins County Board of Representatives came to the meeting. Town Hoard Minutes 1111/93 Page 5 Agenda Item too . 7 - Association of Towns Resolutions The Supervisor explained the Association of Towns sent the proposed resolutions to be addressed at the annual meeting in February. The proposed resolutions were received today, the Board made the consensus decision to review the resolutions and discuss them at the February, Town Board meeting . Agenda Item Teo . a - Official Delegate and Alternate Delegate Association of Towns Meeting The Town must designate a delegate and alternate delegate ioz' voting purposes at the Association of Towns meeting in February . motion made by Councilman Niklas appointing Supervisor Raffensperger as the official delegate and Councilman John Whitcomb as the official alternate delegate for the Town of Ithaca at the Association of Towns Annual Meeting to be held in February 1993. Seconded by Councilman Liguori . Carried unanimously . Agenda Item No . 9 - Frepayment Lodging Association of Towns Annual Meeting The hotel bill and the bus transportation arranged through Tompkins County for the officials attending the Association of Towns Annual Heeting must, be paid prior to departure . Motion made by Councilman Liguori , seconded by Councilman Niklas approving the pixepayment of the lodging and transportation for the officials and employees attending the Association of Towns meeting as per the attached prepared resolution . Carried unanimously, Agenda Item Ho . 10 - 1993 Priorities Work/Flan Staff members provided to the Supervisor items they wished to have included in this plan . The Supervisor summarized those and placed them in categories , see attached ) . The Town Board and the staff have not had an opportunity to review the summary . The Supervisor directed the mown Board to review the summary and the staff ' s recommendations . The Town Board will consider the work/plan at the PebTuary Meeting . The Supervisor explained that the Town is going to prepare procedure manuals so that it is possible for anyone to come in an emergency and have materials available which permit the continued function of the departments . Town Board Minutes 1/ 11 /93 Page 6 Agenda Item No . 11 - Appointments to Town Committees The Supervisor made her appointments of the Town Board members to the Town Committees , ( see attached ) . Agenda ztem No , 13 - Appointments to the Town of „Ithaca Ethics Fs a a r d ----- - Councilwoman Valentino stated the committee met and reviewed the applications of the Individuals interested in serving on the committee . Tlxe Committee reoammends Robert J . Aronson a retired professor from Cornell University who has twenty years of experience on the Panel of Mediators for PERE ; Herb Genfan a retired professor from Ithaca College who has taught ethics courses ; Bonnie Simpson a community activist; James Byrnes the President of Tompkins County Trust Company ; and John Taylor the Minister of the Unitarian Church. Motion made by Councilwoman Valentino , seconded by Councilman Liguori appointing the referenced individuals to the Town of Ithaca Ethics Board for terms of offic-e as described : John Taylor : .January 1 , 1993 - December 31 , 1997 Robert Aronson . .January 1 , 1993 - December 31 , 1996 Bonnie Simpson : .January 1 , 1993 - December 31 , 1995 James Byrnes : January 1 , 1993 - December 31 , 1994 Herbert Genfan : January 1 , 1993 - December 31 , 1993 The Supervisor congratulated the Ethics Committee for a tine slate of individuals for the Ethics Board . Councilman Liguori asked if the Town Board should give the Ethics Board any direction in tl Lrms of organization and selection of a Chairperson . The Law is mute oa that point . Councilman Niklas recalled that the discussions previously included that they themselves would establish the protocol for electing the Chairman of the Committee at their first meeting . Supervisor Raffensperger suggested that Councilwoman. Valentina meet with the Ethics Board to assist them in the development of their Hoard . Councilwoman Valentino felt, the first meeting of the Ethics $oard should include the entire Ethics Committee , Ethics Board, and the Town Attorney. There are some things about the law which are implied, it would he beneficial to have a general discussion concerning the Board ' s intent . There may no longer be a need for the Ethics Committee after the establishment of the Ethics Board . Town Board Minutes 1/ 11/93 Page 7 Agenda Item No . 13 - Cont ' d Councilman Liguori stated the Ethics Board will have to establish for themselves balances as to how they will handle complaints. There procedures should be made public and they should be fully aware of how they will handle situations . Councilman Niklas suggested that these procedures should also include selection and election of replacement members . Mr. Barney said that is the responsibility of the Town Board. I-Jr. Niklas questioned if the Town Board appoints members to the Board, how can that be distinguished from the Board appointing the Chair of the Ethics Board? The Ethics Committee was directed to help the Board decide the extent of procedures which have been used in other municipalities. Councilman Whitcomb stated the State Committee did have information prescribing procedures of the Ethics Board, there may be guidance within those documents . Councilwoman Valentino mentioned the State Board of Ethics disbanded themselves without making any kind of report to the Governor. Attorney Barney stated some procedures are already addressed within the Town ' s Local Law. Motion called and carried unanimously. Agenda Item No. 6 - persons to Be Heard Ralph Crandall , Jr . of Lockewoods Interiors addressed the Board . Mr. Crandall explained that part of his business is to prospect for leads to sell people kitchens, and materials sold through his business . Mr . Crandall works with other municipalities, (Dryden, Lansing, Homer, Cortland ) by receiving from the Town Clerk or Zoning Officer copies of the Town ' s Building Permits . These municipalities are very lenient in giving Mr. Crandall the permits. The permits are used to contact the contractors or homeowners and offers them his business services . Mr. Crandall reported that when he approached the Town of Ithaca for these permits he was denied access to the building permits under the Freedom of Information Law. The Town Clerk interjected that Mr. Crandall was not denied access to the records , he was asked to provide information as to the purpose he would be using the records For. Town Hoard Minutes 1111/93 Page 8 Agenda Item No . 6 - Cont ` d fir . Crandall sent, a letter to the Town Clerk stating the reasons he wants the permits , ( copy given to Board ) . The letter states that the purpose is of a commercial mature but is not directed toward the homeowner, but to the contractor or individual acting on behalf of the homeowner. Mr. Crandall hopes to give them information about his business, and hopefully do business with them. Town Attorney, Jahn Barney stated the copies of opinions from the Council on the Committee of Open Government provided by Mfr . Crandall, takes interpretations from the privacy section and uses them as a basis in concluding that there is a distinction to be made when the lists are obtained as to whether the lists contain natural persons or commercial enterprise . Mr. Harney stated he disagrees with Mr . Crandall . fir . 'Barney does not feel the Yaw makes that distinction under the Freedom of Information Law. Section 89, governs and denies sales or release of list of names of addresses if such lists were used for commercial or funding raising purposes . mr. Barney said the Ii-st fir . Crandall is requesting would contain the names of both private individuals and contractors . The Town as a policy could choose to release that list . The staff felt in the absence of direction from the Town Hoard the Law suggests the Town is riot required to release this information . Supervisor Raffensperger :stated her main concern is that it could be considered by persons who had come to the 'down for permits whose names were given out as an invasion of theix' privacy . Mr . Crandall mentioned he has dealt with the other municipalities for over ten years and never once had anyone complain about him going to the Town and receiving the list and then contacting the property Owner. Mr. Crandall feels his company is very tactful , and does realize there may be some cornpanies which may not be . He is looking for those people who have applied for permits and are in fact doing the work . It is a service for him to contact them and make them aware of his availability . He never calls anyone to harass them . Supervisor Raffensperger stated the Town is aware of the fine reputation of Mr. Crandall ' s business . Unfortunately, the 'Town has to look at other firms who would ask for the same information and who may not do it as well as LockeWood Interiors . Town Board Minutes 1/11/93 Page 9 Agenda Item No . 6 - Cont ' d Supervisor Raffensperger asked the Town Attorney if the Town is required under the State Law, or the Towns present legislation to provide the information . Mr. Barney responded that the Town can withhold the information when it is for commercial purposes as admitted by Mr. Crandall . Mr. Crandall asked if the Board could selectively say yes or no to each request, based on the types of requests that are made? The other towns provide him with the name of whoever applies for the permit . It does not have their phone number or home address it has the site address . Mr. Barney stated again it is not a reflection on Mr. Crandall ' s activity or his good faith. It is a question as to whether the Town Board wishes to set a policy of releasing names of persons applying for the permits . Andrew Frost, Building Officer stated that the Town does not have any " list" of building permits that show the contractors names. Any permit that the Town issues is strictly to the property owner. When the contractor applies, they apply in the name of the property owner. The homeowner is responsible for the requirements of the permit. Councilman Niklas feels the issuance is precedence, and asked if any other Town Board given this kind of information had deliberated circumstances similar to this . Can we distinguish this between a list and a request if someone wants information on a particular building permit? Mr. Frost stated he has had requests and asks why the person wants the information. He has never had anyone come back and state their specific reasons . This is the first time the Ithaca Town Board has addressed this as a policy issue . Councilman Whitcomb stated that if Mr. Crandall had said he was doing an analysis of the building permits in the County the Town would have given him the list . The Town Clerk stated in that case Mr . Crandall would have been falsely signing the Freedom of Information form under penalty of perjury. Mr. Crandall said it was his understanding that initially he would ask for the names of the building permits that were issued, and secondly ask for individual permits and information . Town Board Hinutes 1111/93 Pace 10 Agenda Item No . 6 - Cony d Mr . Crandall states he is here because he has never been refused this x'egue8t in any other municipality. The 'down has never had a complaint that someone invaded their privacy, because the company is only going to people doing work. Councilman Niklas mentioned that if indeed Mr. Crandall ' s competitors are going to other townships , they have not came here . mr . Crandall asked that the Board consider companies being able to have this information . Councilman Niklas suggested the Town investigate what other townships are doing regarding this policy before an opinion is made . Supervisor Raffensperger Cold Mr. Crandall the Hoaid is loathe to make a decision without. �Lssessing how marry people we will have protesting that they filled out a permit for one purpose , and the 'down allowed it to be used for other purposes . Fir. Barney mentioned that it not only effects ]wilding }permits but dog licenses, etc . Councilman Whitcomb, the issue was whether the Town Boax`d wished to open the door to providing the information for commercial purposes . Hr. Crandall seems to be harmless on the surface , in fact people who are building domes usually need this type of information . But if we allow Mr . Crandall access to this information , then we will have to cello%-� it to every commercial enterprise . Councilwoman Leary said that there are very good x:easons why we should not conform to what other' municipalities aixe doing . The idea on the face of it , even if other municipalities are careless about who this information is given to , the Town of Ithaca shouldn ' t be . It is an invasion of peoples privacy, Most of us are barraged by advertisements and proposals without knowing where the enterprise got your name . We should not , that is why the exception is the Freedom -of Information Late, because someone .realizes there is a lot of potential for abuse . The fact that there has bo en no direct complaint about this is not an indication that there has been no problem. Maybe people do not even know where th+? commercial enterprise gat their name from, they wouldn ' t know who to complain to . if people knew their Town gave out that information they might complain. Town Board Minutes 1/11/93 Page 11 Agenda Item No . 6 - Cont ' d Supervisor Raffensperger stated there was no way a decision could be made at this time . It may be possible when the Town issues a building permit to ask individuals if they would like to sign a waiver so that the information could be provided to commercial enterprises . The Supervisor asked for two volunteers from the Board to look at the issue by contacting other municipalities and see what they do. Councilman Niklas volunteered, along with Councilwoman Valentino to look at this issue as a part of the Codes and Ordinances Committee . The Town will send Mr . Crandall a letter explaining that he indicated that he understands the Town is investigating and the Town will contact him upon their decision. Mr. Crandall agreed that would be alright as this was an ongoing issue for his business. Mrs . Phyllis Baker asked to speak to the Board. tars. Baker said she listened with great interest concerning the release of building permit lists as she is the holder of an open building permit with the Town . Mrs . Baker said she would be outraged to have her name given out to any commercial enterprise unless the Town is compelled by law to do so . It is possible for her or anyone to learn of Lockewood Interiors, or any other enterprise through advertising. Mrs. Baker appealed to the Board not to release the information. Supervisor Raffensperger asked Mrs . Baker if she would object to a system whereby a waiver could be signed at the time of application allowing for the information to be given out. Mrs. Baker said that would be alright, as long as the permit applicant truly understood what the waiver was for. Agenda Item No . 15 - Transfer Dates Drive Town Engineer, Daniel Walker apologized to the Board for not having the information concerning this issue available in their packets . Dates Drive was built several years ago, under an agreement with the Town, the County was to deed it over to the Town. The Town was going accept it as a Town road. It was built through mutual cooperation of the Town and County. Town Board Minutes 1111193 Page 12 Agenda Item No . 15 - Cont ' d There are water and sewer lines in the hospital complex are from the 1987 project, . The sewage from Wolf Lane and Trumansburg Road goes through the hospital property. The Town has effectively taken over operation of that sewer, no major problems . The water mains are In good shape . There are several owners who are served by these lines . Supervisor Raffeasperger stated the Tompkins County Bowed of Representatives passed a resolution approving the transfer . The Town has not received a copy of that. Mr . Walker recommended the 'Town proceed with this and place it on the agenda for the February meeting. Councilman Liguori stated this would transfer to the "Down those things which are Town functions . The road which was paid for by the hospital , the County , the Town, and the professional building . It also separates the water and sewer line so that those lines that are directly serving the hospital building, and the County (buildings will be the responsibility of the County, hospital or professional building , It is only the water and sewer lines which are part of a distribution system that serves others that would become part of the Towns responsibility. The Town has been reluctant to consider this because the condition of the lines was not known , The Town did get use of those lines by extending them beyond the hospital area. This is a compromise to clarify the situation . Supervisor Raffenspevger said the Town waited beQause separate meters needed to be installed . The meters were installed in 1992 . Mr . Walker will present documentation to the Board concerning this issue at the February meeting . Agenda Item No . 16 - Coddington Road Lighting District Supervisor Raffenspe.rger reminded the Board that in December they began discussions of a lighting district because of a petition from people in the Coddington Road area . Unfortunately, the petition which was presented vas not in the form required for a lighting distract by law . The Board can proceed with a different kind of procedure which would not require the petition being signed by the homeowners . The Supervisor recommended that the establishment of the sighting district proceed in that 'way. This procedure was utilized in the establishment of the Burleigh Drive Lighting District. The first step is to authorize the Town Engineer to prepare a report to the Town Board on the Coddington Road Lighting District . I Town Board Hinutes 1/11/93 Page 13 Agenda Item No. 16 - Cont ' d The prepared resolution, which is subject to permissive referendum follows the necessary legal requirements, ( see attached ) . Councilman Niklas moved the prepared resolution, seconded by Councilman Whitcomb. Councilman Niklas recalled that the residents of this area are very much in favor of this lighting district. The general public should know that no one objected to the lighting district. Supervisor Raffensperger pointed out that residents well beyond the actual area also are very much in favor of the lighting district. Residents of Juniper Drive contacted the Town and stated they were willing to help pay for the district, even though it would not be a direct benefit to them. Motion called and carried unanimously. Agenda Item No . 17 - Agricultural Lands: Fire Assessment The Supervisor explained that the Town Board has discussed a number of times the possibility of reductions in the assessments for fire protection of agricultural lands . Attorney Barney stated that the Section of Agriculture and Markets Law that authorizes the reduction in the assessment in agriculture lands which are committed for agriculture purposes may receive an agricultural assessment as opposed to an assessment for the highest and best use . There is a provision that says a local municipality may use this agricultural assessment in determining the tax rate of fire districts and ambulance districts . The Town of Ithaca does not have any fire districts, all of the Towns fire protection is done by contract through a fire protection district. A fire distract is a separate form of government from a fire protection district. Attorney Barney contacted individuals in the Department of Agriculture and Markets in Albany, they concurred that the Town had questionable authority to use those assessments for our fire protection districts because of the language in the Statue . Mr. Barney called to their attention that it might be recommended to the legislature that the statue should be broadened to include fire protection Districts . To date there has been no legislation including these fire protection districts. If the Town were to allow these reductions probably no one would complain, and the Town would probably not be subject to a lawsuit. If the Town were involved in a lawsuit there would be arguments . Town Board Minutes 1/11/93 Page 14 Agenda Item No . 17 - Cont ' d The Supervisor explained that once again there is a dilemma as last year. The Town Board wished to proceed to grant the reductions, but didn ' t feel they had the legislative authority to do so . This has been discussed with Assemblyman Martin Luster and they had hoped there would have been a change in the legislation . Councilman Liguori asked how we charge back to property owners the fire protection fee , is it based upon assessed valuation, if so, aren ' t they already getting the reduction? Attorney Barney answered they would be charged differential rates, their taxes are charged on the agricultural assessment the fire protection tax is computed on the full value . George Frantz , Assistant Planner researched this issue for the Town in the previous year. The Supervisor noted that when one persons charge is reduced there is a transfer to the rest of the townspeople . Mr. Frantz stated there are presently two dozen parcels which would be affected by this. In 1.991 these parcels paid roughly $8000 for fire protection on their taxes . That was based on their full assessed valuation. Had these parcels been assessed the fire tax at the agricultural valuation the amount in 1991 would have been approximately $4000 . With this particular scenario the other townspeople would incur the additional $4000 townwide , but each individual tax bill would only reflect an increase of pennies as there are so many parcels townwide . Councilman Whitcomb reported that the Town of Enfield has recently passed this reduction of assessment, but they are unlike the Town of Ithaca because they have the fire district not the fire protection district. This means they are within the Statue and have the authority to pass it. Mrs. Baker addressed the Hoard and explained the people who are assessed the full value on these parcels are upset because the fire tax is applied to the full value on the land without any reduction for the fact it is farm land. Mrs . Baker asked the fire department, and they stated they had never fought a fire on a cultivated field . The assessment on cultivated fields is the same as that on the home , barns, etcetera. Councilman Niklas pointed out that one of the objections of the draft Comprehensive Plan is that the Town wishes to encourage agricultural use , and since that encouragement could be fostered by reducing assessment of the fire tax are have two options. Town. Hoard Minutes f].11 93 Page " Agenda Item No . 17 - Cont ' d The first option is to take the non conservative route and assume that tlxe Town can broadly interpret the state Law as it is presently drafted . The other is to continue to pursue through 5enatoit� Seward and Martin Luster having the State alter the legislation . Councilman Liguori, suggested by resolution that one year at a time the Town Hoard allow the reduction of the assessed value on agricultural lands for the fire protection tax . Supervisor Raffensperger, the Town Hoard could interpret the New York State Legislation that fire districts in the legislation also include fire protection districts . Councilman Whitcomb felt that this was the intent of the legislation all along , however fire protection districts were not thought of at the time . Mr . Frantz stated through the adoption of this allowed reduction of assessment for agricultural lands the Town would use the lower assessed valuation provided for under the County Agricultural District Program. Motion made by Councilman Niklas, seconded by Councilwoman Valentino that the Town Board holm a Public Hearing on February 8 , 1993 at their regular meeting at 7 : 00 p . m . to consider utilization of the Agricultural Assessments for fire protection district levies for those that qualify. Agenda Item No . 18 - Federal Small Business Administration Free Planting Program Councilman Whitcomb explained that the CAC periodically receives pxopo5als from various entities which have monies available to give away. The small Business Administration Tree Planting Program is one of those . The CAC consider this issue at their last meeting , George Frantz has been extremely helpful in putting together a proposal to send to the Small Business Administration . Mr. Frantz explained that the ideal location for utilization of the trees through the grant would be the Chase Pond site because it was cleared of vegetation years agG due to the Beacon Hills project , The Tot-in will be acquiring the land for a pedestriart/bicycle connection on the Chase Lane and Deer Rxin subdivision . Hospicare will also be building them . The types of tree requested through the grant are trees which are substantial enough to have a somewhat immediate impact. The idea is that the trees will mature and provide a cultivated pathway. Town Board Minutes 1/ 11 /93 Page 16 Agenda item No . 18 - Cont ' d The grant operates with the Town contracting with a local nursery or landscaping company. The company will provide and plant the trees . The idea is to stimulate business for small businesses . The trees would be planted on Town property and the Town is required under the terms of the program to hire a local small business . The total program expenditure would be $6240 . 00 with the Town responsible for $3040. 00 and the grant would pay $3200 . 00 . Much of the Town ' s contribution would be in kind services . Councilman Whitcomb asked how the Small business would be selected? A request would be made ftoro a number of local industries for the lowest bid . The Towns contribution of $1760. 00 is in administx:ation time and would be credited to us , �Lnd $1300 . 00 would be in maintenance for three years by the Parks Department . Supervisor Raffensperger, this gives the Town the opportunity to help a small business when the economy is not doing so well . Councilman Nikla.s stated that he would not recommend that oak trees be planted, as the sail in this area will not accommodate them. Supervisor Raffensperger suggested that the Parks Department, and the nursery can make the determination of the most appropriate trees for the budget proposed. Motion made by Councilman Whitcomb, seconded by Councilwoman Valentina authox'izing and directing the Town Supervisor to apply for a Small Business Administration National Small Business Tree Planting Program grant for the sum of $3200 and not to exceed $6240 , with the Town ' s contribution 53040 . Carried unanimously. Agenda Item No ._ 19 - Salary Adlustments Supervisor Raffensperger oxplained that this resolution makes two corrections to salaries . The first is a correction for Scott HcConnell increasing his 1993 annual salary from $30, 000 to 530, 300 . During the budget process the original. $300 was not added . The second is an adjustment for Paul Hansen recommended by the Department Head . This was a misunderstanding of the gray the average 41 was to be calculated on the base salary . The adjustment is from $26 ,000 to $26 , 390 . Town Board Minutes 1 /11/93 Page 17 Agenda Item No . 19 - Co.nt ' d Notion made by Supervisor Raffensperger authorizing the salary adjustments for Scott McConnell and Paul Hansen . Seconded by Councilwoman Valentino . Carried unanimously. Acienda Item Wo . 20 - Tompkins County Area Develo ment C'or oration The Supervisor vished to discuss this issue with the Board to receive their guidance . In the past , the Town has supported the Tompkins County Area Development Corporation . In the 1990 Budget the Town did proceed to send those monies . Upon review with the Town Attorney about the appropriateness of the item i he advised that the way it was done in the past was probably not acceptable . In order to support this agency there should be a contractual relationship with them . This contract could be written in broad terms . The Supervisor asked direction from the Board as to whether or not is was worth the time of the Town Attorney to proceed with the development of a contract to permit support to this agency . Councilwoman Valentina stated sloe has had concerns about this in the past and has had a general feeling that the kind of work that is done by this agency are generally things that business development benefits from more directly. The support for that kind ' of thing should come from the group who is receiving the largest benefit. Supervisor Raffensperger mentioned that both the City of Ithaca and Tompkins County support this group . Councilman Liguori asked the amount of the Town ' s contribution in the past, and whether the Town has an automatic membership . Supervisor Raffensperger responded that the Town contributed $2000 . 00 a year . The contribution of $1000 . 00 a year would be reasonable from the Town . The 'Town does benefit from the overall prosperity of the County. Attorney Barney responded that the membership was investigated and them were cases by the State Comptroller ' s opinion that public entities should not be buying membership in groups such as the Chamber of Commerce, etcetera . This is close to that . 'There are mechanisms under Town Law where we can publicize with an agency for advertising the desirability of locating in the Town . Town Board Minutes 1111193 Page 18 Agenda Item No . 20 - Cont `d Councilwoman Leary stated she chid not see any difference between this group and the other agencies which approaQhed the Town at budget time for monies . . The Town could contract with the Task Force for Battered Women, or Displaced Homemakers. or any o2 the other groups that benefit the populations in the Town . There is nothing intrinsic about the Tompkins County Area Development Corporation that benefits the Town particularly over any other agency , The fact that the City and County contribute is not different than them contributing to the Task Force for Battered Women . There is nothing special about this group that warrants the Town ' s contribution . Supervisor Raffensperger responded that the only special thing about this group is that Lhe Town has siipported it in the past . Councilman Liguori stated he was involved for many years with that group . They do very good work. We should not downgrade the economic development work that they do . The Town could not support all the other agencies if there were not jobs . Every year the group is up front in creating new jobs . That is what makes this area a good place to live in comparison to other areas . We wouldn ' t have the money for human service activities if there wasn ' t economic development. Councilman Klein agreed with Councilman Liguori that the Town may not benefit directly as there are no sites of this agency in the Town, but they do assist small businesses and the economic well being of the area . Supervisor Raffensperger stated when she made the $ 1000 . 00 figure she had not ilivestigated if there was a minimum contribution because she had not had direction from the Board . There may be a minimum of $2000 . 00 . Councilwoman Leary reiterated that the agencies she mentioned provide assistance in finding jobs for women , they have job search systems , and assistance in child care . Where is an economic argument to be made for those organizations . Councilman Liguori stated that was different as they don ' t produce a product . Sormeone has to produce the jobs. Councilwoman Leary asked how a distinction between producing the jab and helping people find the jab , they are part of the same thing . Councilman Liguori stated you can ' t find the job if there are none . Town Board Minutes 1/ 11/93 Page 19 Agenda Item No . 20 - Cont ' d Councilman Niklas, logically the Town has alternatives, there are numerous possibilities for funding which do not preclude the Town from exercising a choice among those alternatives . Supervisor Raffensperger stated she was in full sympathy of Councilwoman Leary' s discussion of other groups . One of the things the Town has attempted to do because the Town does not have an unlimited amount of funds, is to encourage Tompkins County to do it on behalf of the Town of Ithaca . Second the Town does support some groups like the Human Services Coalition. The Human Services Coalition is the umbrella organization of the social agencies. It is on the basis that the Town cannot support each of them so the Town supports this Coalition . The consensus of the Board in supporting the Tompkins County Area Development Corporation was : Councilwoman Leary, no; Councilman Klein, yes ; Councilman Liguori , yes; Councilwoman Valentino, no; Councilman Whitcomb, yes; Supervisor Raffensperger, yes . Councilman Niklas stated you look for the umbrella organizations, he does not know if the Tompkins County Area Development Corporation is one of those . Supervisor Raffensperger stated there was enough consensus that she investigate the issue she will bring information back to the Board for their decision. Councilwoman Leary asked if the Human Services Coalition provides money to these other organizations? Supervisor Raffensperger responded that they provide a vehicle for each of those organizations to receive money. Agenda Item No . 21 - Town Board Meeting Minutes - December 31 , 1992 I-lotion made by Councilman Niklas, seconded by Councilman Whitcomb approving the Town Board meeting minutes of December 31 , 1992 as written, and as the official minutes for said meeting. Carried unanimously. Agenda Item No . 22 - Seminar Attendance I-lotion made by Supervisor Raffensperger approving the attendance by Hary Bryant, Administrative Secretary to the Planning, Engineering, and Zoning Departments at the Managerial Techniques for Secretaries and Administrative Assistants . Seconded by Councilman Liguori . Carried unanimously. Town Board Minutes 1/11/93 Page 20 Agenda Item No . 23 - Sandbank Road Superintendent McConnell explained the abandonment of Sandbank Road was discussed at the last staff meeting , and he was to review the abstract of title for the Rumsey property. Mrs . Rumsey has yet to provide the title . Superintendent McConnell was contacted last year by Mrs . Rumsey who wished the Town to maintain Sandbank Road from the intersection of Buttermilk Falls and Sandbank north . Sandbank was realigned to go between the Park and the new exit to Elmira Road in the mid 1980 ' s . The piece between the realigned part and Buttermilk Falls was abandoned along with the bridge to the park and the caretakers lot. There is no record of the abandonment of the rest of the piece . There is a question of mileage on the reports as to whether this is Town property. On the tax map at one time it was considered a Town road. In 1935 it used to be State Route 13. It was realigned at that point. This portion has not been maintained by the Town in 10 to 15 years . There are individuals in the Highway Department who remember plowing the road. It is not known if it was out of favor, or out of duty. Mrs . Rumsey is asking that the Town maintain it to make it a usable road . If it is still a Town road the Highway Department will maintain it or the Town can issue a qualified abandonment to the adjacent land owners . Sublot number 2 and 3 are owned by the same person, it does not access any other properties . Councilman Niklas asked what can be done if the property commercial activity wishes to be an interest? What can happen with modification to the driveway with the present zoning requirements? This property has a long history of being brought before the Town Board, it is important to recall that history. Attorney Barney said that the current zoning is residential and there should be no problem because there would not be much increased use . Mr. McConnell mentioned one of his concerns was when anything comes to current subdivision the footage on the public right of way is questioned. The concern is to land lock a piece in order to have proper frontage on the road . The best course is to review the abstract with the Town Attorney. When more definitive answers have been reached, lair. McConnell will bring the issue to the Board. Town Board Minutes 1111193 Page 21 Agenda Item No. 24 - Americans With Disabilities Act Mr. Frost prepared a handout for the Board ' s review and explained the proposal to them. The law is clear that the Town must provide a handicap parking space and make the Town Hall handicap accessible . Supervisor Raffensperger asked if it were a requirement that the Town submit a written plan, and that the Town Board approve it? Mr. Frost, a plan must be prepared by January 26 , 1993. It is appropriate for the Town Board to approve it. There are some significant costs, and use of the parking lot that need to addressed. Superior Raffensperger stated compliance with the Act must be completed by January 26 , 1995 . The Town has looked at the possibility of another facility, this sort of thing may help to make that idea feasible . The Board requested information on the proposed cost of the proposals. The Board asked Mr. Frost to provide cost estimates, and will table this issue until February. Agenda Item No. 25 - Rezoning 237 Coddington Road Mr. Frantz explained that negotiations over the easement required from the South Hill Trail evolved into the student housing issues on South Hill . An idea was devised to modify the Klondike Subdivision in a way that would appeal to the existing neighborhoods on Juniper Drive and Northview Road to ensure that they would not be abutting against student housing, but owner occupied homes . In exchange for that, the development rights for the Klondike tract to the property at 237 Coddington Road would be done . The discussions have been ongoing for approximately a year with several proposals . The current proposal is the result of a discussion at a December Planning Board Meeting where Mr. Iacovelli proposed a nine unit apartment building at 237 Coddington Road . The sense from the Planning Board and the residents who participated was that there was too much density on the site . Mr. Iacovelli came back with the proposal to rezone his land at 237 Coddington Road from residence district R-9 to residence district, then replat the Klondike site and convert it from a 12 or 13 lot subdivision with a 800 foot long Town road to a four lot subdivision . A cluster subdivision . I Town Board Minutes. 1/11/93 Page 22 Agenda Item No . 25 - Cont ' d The first step of the formal application has been made . The Town Board must now consider referring it to the Planning Board. The Supervisor asked if the community residents around this proposal have had discussions with Mr. Iacovelli and the staff . Mr. Frantz responded that last summer letters were sent to residents along Coddington Road and to the Juniper Drive Civic Association with the original proposal . The response from those letters prompted Mr. Iacovelli to develop another proposal . The Supervisor pointed out that basically the Town Board does not refer to the Planning Board a proposal for a rezoning which on the face of it they would not consider at all . If the Board wishes to have a recommendation from the Planning Board on the issue of rezoning then that is the resolution which would be needed. Councilman Whitcomb felt that it makes sense because of the controversy of the original subdivision of the Klondike property. The residents of Juniper Drive came in a year ago with a revision of that plan even though it benefitted them, they were concerned about the other residents along Coddington Road . That has been mitigated with the redirection of the density. Councilman Whitcomb recommended that this be referred to the Planning Board so at the Planning Board ' s public hearing residents can voice their feelings . Catherine Lathwell, Northview Road asked to be heard by the Board. Mr. Lathwell stated the problem is parking. The people build rental units and they don ' t provide parking, or the students don ' t use it. Then when people walk they have to go in the road. Mr. Lathwell asked what the plans were for parking. Mr. Frantz stated that in the proposed site plan there is a proposal for 90 parking spaces at the 237 Coddington Road site . The four lots on the Klondike site will be owner occupied and will have their own parking . Supervisor Raffensperger said the Town has a limit to the amount of people who can live in a single occupancy house . The rental properties create the parking problems . The people in the neighborhood are still making up their minds . The Klondike subdivision is an approved subdivision and people have written and said they are not delighted with the proposal , but they consider it better than shat is already approved. Town Board Minutes 1/ 11/93 Page 23 Agenda Item No . 25 - Cont' d If the Town Board refers it to the Planning Board for their recommendation they will hold Public Hearings for comment. There will be a complete discussion at the Planning Board, then the Town Board will hold public hearings on the rezoning . Councilman Niklas has a concern about the ability of the Town to enforce owner occupancy. There is enough history to make the Board less than satisfied with enforcement other than the extreme cases of legal action . In the Public Hearings and the Town Board ' s consideration of these, emphasis must be placed at the time of an agreement between the Town and whoever is building, that owner occupancy be discussed at length with care . Motion made by Councilman Klein authorizing the referral of the rezoning of 237 Coddington Road to the Planning Board for their review and written recommendation to the Town Board. Seconded by Councilman Liguori . Carried unanimously. Agenda Item No 14 - Sewer Extension West Haven Road Mr. Walker explained that West Haven Road two thirds of the way up from Elm Street has sewer which was installed during the 1987 project. There are approximately ten lots on the east side of West Haven that do not have sewer because of a major stream through that area. There are several lots on the southside of Route 79 that did not get sewer. Some of the residents at this location have requested sewer. The route to provide the sewer for the lots on West Haven Road would be through the backyards , down parallel to Route 79 and tying into Route 79 . A cost estimate feasibility study can be made . The Board directed Mr . Walker to do the study. Additional Agenda Items - Water and Sewer Refunds Motion made by Supervisor Raffensperger authorizing a refund on the water and sewer billing for 123 Renwick Drive in the amount of $721 . 39 as the meter was read incorrectly. Seconded by Councilman Niklas , carried unanimously. I•lotion made by Councilman Niklas authorizing a refund on the water and sewer billing for 204 East King Road because of an overestimate for two quarters in the amount of $376 . 90 . Seconded by Councilman Liguori . Carried unanimously. Town Board Minutes 1/11/93 Page 24 Agenda Item No . 26 - Town of Ithaca Warrants Motion made by Councilman Niklas approving the payment of the Town of Ithaca warrants . Seconded by Councilwoman Valentino . Carried unanimously. Agenda Item No . 27 - Bolton Point Warrants Motion made by Supervisor Raffensperger, seconded by Councilman Niklas approving the payment of the Bolton Point warrants . Carried unanimously. Additional Agenda Item - Wetlands Councilman Whitcomb reported that the Planning Board is having a problem with the definition of wetlands . They are seeking direction as to how they should proceed . The Conservation Advisory Council is willing to work with the Town Engineer and the Town Planner to develop proposals/options the Town could consider when faced with the presence of wetlands on properties . The Supervisor stated having the CAC work on this would be an excellent idea. The Planning Board is having a very difficult time with this issue as subdivisions are coming before them, and there may or may not be wetlands on these properties . Councilman Niklas asked that the CAC 'look at not mapping wetlands , but mapping hydric soils . The Town needs to be forewarned that the possibility of a wetlands exist, then a more detailed survey could be done . The wetlands should not be addressed through an EPOD, the Zoning Ordinance could be used. Supervisor Raffensperger mentioned that there are some regulatory questions that need to be clarified. The Town doesn ' t know what the regulations and the Towns responsibilities are . Motion made by Councilman Niklas authorizing the referral to the Conservation Advisory Council of the investigation and possible development of a Wetlands Management Policy so that the Town may better understand and react to development where there may be wetlands , and further requesting that the CAC report back to the Town Board no later than May 1 , 1993 on its findings. Seconded by Councilwoman Valentino . Motion carried unanimously. Agenda Item No . 12 - Appointment Representative Intermunicipal Youth Commission Tabled. Town Board Minutes 1/11/93 Page 25 Executive Session The Supervisor made a motion to go into Executive Session in order to discuss matters of possible litigation. Seconded by Councilman Niklas . Carried unanimously. The Board moved into Executive Session at 8: 25 p . m. Motion made by Supervisor Raffensperger to return to regular session at 8 : 54 p. m. Seconded by Councilman Niklas. Carried unanimously. Regular session resumed, no action taken as a result of the Executive Session . Adiournment As there was no further business to come before the Board, Councilman Niklas made a motion to adjourn. Seconded by Supervisor Raffensperger. Carried unanimously. Meeting adjourned at 8 : 56 p. m. Respectful/l�yJ submitted, Joan Lent Hamilton Town Clerk "Next Regular Meeting - February 8 , 1993, 5 : 30 p. m. Public Hearing - Agricultural Assessment, Fire Districts - 7 : 00 p. m. Town Board Meeting 1/ 11/93 Agenda Item No . 3 Town Officials Annual Reports Resolution No . 1 WHEREAS ; the Town of Ithaca Town Officials have presented their Annual Reports to the Town Board for their review; and WHEREAS , the Town Board has reviewed and accepted said Annual Reports ; now therefore be it RESOLVED, that the Town Board of the Town of Ithaca does hereby accept and approve for filing the following Town Officials Annual Reports . Town Engineer - Annual Report Town Highway Superintendent - Annual Report Town Building Inspector/Zoning Officer Annual Report Town Planner - Annual Report Town Parks - Annual Report Town Clerk - Annual Report N10VED: Councilman Karl Niklas Carried Unanimously SECONDED: Councilman John Whitcomb DATED: January 11 , 1993 Joan Lent Hamilton, Town Clerk Town Board Meeting 1/ 11/93 Agenda Item No . 8 Official Delegate and Alternate Delegate NYS Association of Towns Annual Meeting Resolution No . 2 WHEREAS , the NYS Association of Towns Annual Meeting will be held on February 14-17 , 1993 in New York City; and WHEREAS , the Town of Ithaca is a member in good standing with the NYS Association of Towns and is eligible to have voting rights at said meeting; and WHEREAS , it is necessary for the Town Board to appoint an Official Delegate and Alternate Delegate who have voting rights on behalf of the Town of Ithaca at said meeting; now therefore be it RESOLVED , the Town Board of the Town of Ithaca hereby appoints Shirley Raffensperger, Supervisor as the Official Delegate ; and John Whitcomb, Councilman as Alternate Delegate of behalf of the Town of Ithaca at the NYS Association of Towns Annual Meeting. MOVED: Councilman Niklas Carried Unanimously SECONDED: Councilman Liguori DATED : January 11 , 1993 —. L�- �4"�JL Joan Lent Hamilton, Town Clerk Town Board Meeting 1/ 11/93 Agenda Item No . 7 Association of Towns Resolutions Resolution No. WHEREAS, the Annual Meeting of the Association of Towns will be held in New York City on February 14 - 17 , 1993; and WHEREAS , the Association of Towns has sent to the Town Board of the Town of Ithaca the 1993 Resolutions to Date by the Resolutions Committee of the Associations of Towns of the State of New York for their review; and WHEREAS , the Town Board wishes to have the Town of Ithaca ' s vote heard on the said Resolutions; now therefore be it RESOLVED , the Town Board of the Town of Ithaca hereby authorizes the Town of Ithaca Delegate and Alternate Delegate to vote at the Association of Towns Annual Meeting on the said Resolutions in a manner which is in the best interests of the Town of Ithaca. MOVED: SECONDED : DATED: January 11 , 1993 Joan Lent Hamilton, Town Clerk Town Board Meeting 1 /1.1/93 Agenda Item No . 9 Prepayment Lodging/Transportation NYS Association of Towns Annual Meeting Resolution No . 3 WHEREAS , the New York State Associationof Towns Annual Meeting is to be held on February 14-17 , 1993 in New York City; and WHEREAS , the Town Board of the Town of Ithaca has approved the attendance of various Town Officials and Employees at said meeting by adopting Resolution No . 314 of the year 1992 ; and WHEREAS , reservations have been made with the NY Hilton and Towers for lodging, and with Tompkins County for bus transportation for said officials and employees; and WHEREAS , it is necessary for the Town to prepay for said lodging and bus transportatio; now therefore be it RESOLVED , the Town Board of the Town of Ithaca hereby authorizes the prepayment of the lodging and bus transportation to the NY Hilton & Towers and Tompkins County so that the delegated Town Officials and Town Employees may atted the New York State Association of Towns Annual Meeting to be held February 14-17 , 1993 in New York City; and be it further RESOLVED , said payments shall be paid from the appropriate budgeted line item by department for each Town Official or Town Employee . NY Hilton & Towers - An amount not to exceed $3500 .00. Tompkins County - An amount not to exceed $ 600 . 00 . MOVED : Councilman Frank Liguori Carried Unanimously SECONDED : Councilman Karl Niklas DATED : January 11 , 1993 Joan Lent Hamilton, Town Clerk Town Board Meeting 1/ 11/93 Agenda Item No. 13 Town of Ithaca Ethics Board Appointments Resolution No. 4 WHEREAS, Local Law No . 4 of the Year 1992 , a "LOCAL LAW REPEALING LOCAL LAW NO. 2 OF THE YEAR 1970 AND ESTABLISHING REVISED ETHICS RULES APPLICABLE TO TOWN OF ITHACA OFFICERS AND EMPLOYEES" , Section 11 requires the Establishment of Local Ethics Board ; and WHEREAS , the Town of Ithaca Ethics Committee has recommended the following individuals be appointed to the Town of Ithaca Ethics Board effective upon the adoption of this resolution through the dates indicated; now therefore be it RESOLVED, the Town Board hereby appoints the following individuals to the Town of Ithaca Ethics Board for the terms of office indicated. Name Term of Office John Taylor: January 11 , 1993 to December 31 , 1997 201 DeWitt Place Ithaca, NY 14850 Robert Aronson : January 11 , 1993 to December 31 , 1996 220 Forest Home Drive Ithaca, NY 14850 Bonnie Simpson: January 11 , 1993 to December 31 , 1995 112 Pine Tree Terrace Ithaca, NY 14850 James Byrnes : January 11 , 1993 to December 31 , 1994 207 Cayuga Heights Ithaca, NY 14850 Herbert Genfan: January 11 , 1993 to December 31 , 1993 153 Chestnut St. Ithaca, NY 14850 MOVED : Councilwoman Catherine Valentino SECONDED : Councilman Frank Liguori DATED: January1 11 , 1993 1 Joan Lent Hamilton, Town Clerk Town Board Meeting 1/11/93 Agenda Item No . 16 Coddington Road Lighting District Resolution No . 5 WHEREAS, the Town Board of the Town of Ithaca, Tompkins County, has received a request from a number of the residents of Coddington Road seeking to have street lighting installed; and WHEREAS , the Town Board of the Town of Ithaca believes that such a street lighting district would be appropriate along certain segments of Coddington Road, the proposed boundaries of the district being more particularly described on Schedule A annexed hereto , NOW, THEREFORE BE IT RESOLVED, subject to permissive referendum, that the sum of One Hundred Dollars ( $100 . 00 ) is hereby appropriated to pay the cost of preparing a general map, plan, and report for providing the lighting services in the above described portion of the Town of Ithaca, and be it further RESOLVED, that the Town Engineer of the Town of Ithaca, is hereby authorized and directed to prepare such map, plan and report within the limits of the amount appropriated therefore, and upon completion thereof to file the same in the Office of the Town Clerk of the Town of Ithaca, and be it further RESOLVED, that the Town Board authorizes the Town Supervisor, Town Engineer, Town Planner, and Town Attorney, to take such steps and to execute such documents as may be necessary in order to prepare such map, plan and report; and be it further RESOLVED, that the Town Clerk within ten days of the adoption of this resolution post and publish a notice and abstract or a copy of this resolution in the manner required by Town Law, Section 90, specifying this resolution was adopted subject to a permissive referendum. MOVED : Councilman Karl Niklas Carried Unanimously SECONDED : Councilman John Whitcomb DATED : January 11 , 1993 Joan Lent Hamilton, Town Clerk Town Board Meeting 1/11/93 Agenda Item No . 17 Agricultural Lands - Fire Assessment Resolution No . 6 BE IT RESOLVED , that the Town Board of the Town of Ithaca will hold a Public Hearing at its regular meeting to be held February 8 , 1993 , at 7 : 00 p. m. in order to consider utilization of the Agricultural Assessments for Fire Protection District levies for those that qualify. MOVED: Councilman Karl Niklas Carried Unanimously SECONDED: Councilwoman Catherine Valentino DATED : January 8, 1993 Joan Lent Hamilton, Town Clerk Town Board Meeting 1/11/93 Agenda Item No . 18 Small Business Administration National Small Business Tree Planting Program Grant Resolution No . 7 WHEREAS , the Town of Ithaca wishes to beautify and provide visual screening for the trail right-of-way on the Chase Pond/Hospicare site; and WHEREAS , a call for applications has been received from the Small Business Administration National Small Business Tree Planting Program for matching grants; and WHEREAS , a proposed project outline and budget is attached to this resolution; and WHEREAS , the mailing deadline for grant applications is January 21 , 1993; now therefore be it RESOLVED , that the Town Board of the Town of Ithaca hereby authorizes and directs the Town Supervisor to apply for a Small Business Administration National Small Business Tree Planting Program grant for the sum of $3, 200; and be it further RESOLVED, that the total project budget shall not exceed $6 , 240 , and that the Town of Ithaca contribution to the project shall not exceed $3 ,040. MOVED: Councilman John Whitcomb Carried Unanimously SECONDED: Councilwoman Catherine Valentino DATED : January 11 , 1993 iil�6t - Joan Lent Hamilton , Town Clerk Town Board Meeting 1/ 11/93 Agenda Item No. 19 Approval of Salary Adjustments Resolution No . 8 WHEREAS , the Town Board approved a salary pool of 4% - 5% for 1993 ; and WHEREAS , a review of the approved budget found discrepancies in the salaries of Scott McConnell and Paul Hansen not in keeping with this approved pool ; now therefore be it RESOLVED, the Town Board of the Town of Ithaca does hereby support and approve a salary adjustment for Scott McConnell , increasing his budgeted 1993 annual salary from $30 ,000 to $30, 300. Funds in account A5010 . 100 are adequate to cover this adjustment; and be it further RESOLVED , the Town Board of the Town of Ithaca does hereby support and approve a salary adjustment for Paul Hansen, increasing his budgeted 1993 annual salary from $26 ,000 to $26 , 390. A budget transfer from account B8010 . 200 to B8010. 100 will be made to cover this adjustment. MOVED : Supervisor Shirley Raffensperger Carried Unanimously SECONDED : Councilwoman Catherine Valentino DATED: January 11 , 1993 0"""JA Joan Lt Hamilton , Town Clerk Town Board Meeting 1/11/93 Agenda Item No . 21 Town Board Meeting Minutes 12/31/92 Resolution No . 9 WHEREAS , the Town Clerk has presented the Town Board Meeting Minutes for the meeting held on December 31 , 1992 to the Town Board for their review and approval ; and WHEREAS , the Town Board has reviewed and approved said minutes as written ; now therefore be it RESOLVED, the Town Board does hereby approve and adopt said minutes as the official minutes of the Town Board meeting held December 31 , 1992 . MOVED : Councilman Karl Niklas SECONDED : Councilman John Whitcomb DATED: January 11 , 1993 — Q"'� 1A Joan Lent Hamilton, Town Clerk Town Board Meeting 1/11/93 Agenda Item No . 22 Administrative Secretary, Seminar Attendance Resolution No . 10 WHEREAS , Daniel Walker, Town Engineer, has requested that Mary Bryant, Administrative Secretary, attend a one-day seminar entitled Managerial Techniques for Secretaries and Administrative Assistants at the Sheraton Inn and Conference Center, Ithaca, New York on March 2 , 1993 at a cost of $165 . 00; and WHEREAS , attendance at this seminar will be beneficial in the performance of Ms . Bryant ' s duties as Administrative Secretary; now therefore be it RESOLVED , that the Town of Ithaca Town Board hereby approves the attendance of Hary Bryant at said seminar at a cost of $165 . 00 to be paid from Engineering Department Account No . A1440 . 410. MOVED: Supervisor Shirley A. Raffensperger Carried Unanimously SECONDED : Councilman Frank Liguori DATED : January 11 , 1993 Joan Lent Hamilton, Town Clerk Town Board Meeting 1/ 11/93 Agenda Item No . 25 Rezoning 237 Coddington Road Resolution No . 11 WHEREAS, the Town Board of the Town of Ithaca has received a request from Orlando Iacovelli to rezone property at 237 Coddington Road from Residence District R-9 to Multiple Residence District MR; and WHEREAS , this request to rezone is part of a larger proposal to reconfigure the Klondike Subdivision approved by the Planning Board in 1989 ; now therefore be it RESOLVED, the Town Board of the Town of Ithaca hereby authorizes the referral of this issue to the Town of Ithaca Planning Board for their review; and be it further RESOLVED , the Town Board of the Town of Ithaca requests that after the Planning Board has reviewed said request for rezoning that the Planning Board supply a written recommendation to the Town Board addressing this rezoning . 140VED2 Councilman David Klein Carried Unanimously SECONDED : Councilman Frank Liguori DATED : January 11 , 1993 Joan Lent Hamilton, Town Clerk Town Board Meeting 1/11 /93 Agenda Item No . 26 Town of Ithaca Warrants Resolution No. 12 WHEREAS , the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment; and WHEREAS , said vouchers have been audited for payment by said Town Board; now therefore be it RESOLVED , that the Ithaca Town Board hereby authorizes the payment of said vouchers. General Outside Village Vouchers : No . 1 - 14 $ 25 , 509 . 43 Capital Projects Fund Vouchers : No. 1 - 2 621 . 00 General Townwide Vouchers : No . 1 - 24 32 ,022 . 87 Water & Sewer Fund Vouchers: No . 1 - 14 174, 655 . 75 Highway Fund Vouchers : No. 1 - 11 20, 375 . 20 MOVED : Councilman Karl Niklas Carried Unanimously SECONDED : Councilwoman Catherine Valentino DATED: January 11 , 1993 J Joan Lent Hamilton, Town Clerk Town Board Meeting 1/11/93 Agenda Item No . 27 Bolton Point Warrants Resolution No. 13 WHEREAS , the following numbered vouchers for have been presented to the Ithaca Town Board by Bolton Point for approval of payment; and WHEREAS , said vouchers have been audited for payment by said 'town Board; now therefore be it RESOLVED , that the Ithaca Town Board hereby authorizes the payment of said vouchers. MOVED : Supervisor Shirley Raffensperger Carried Unanimously . SECONDED: Councilman Karl Niklas DATED: January 11 , 1993 Joan Lent Hamilton, Town Clerk Town Board Meeting 1/ 11/ 93 Agenda Item No. - Additional Water and Sewer Refund: Mendelis Resolution No. 14 WHEREAS , it has been determined that a refund is due on the water and sewer billing of the property located at 204 East King Road , Account #V-4391 , as there was an over estimate of the amount due for two quarters; and WHEREAS , the amount of refund should be W-$203 . 56 , WS-$28. 92 , SW-$130. 96, SWS-$13. 46 for a total refund of $376 . 90 ; now therefore be it RESOLVED , that the Town Board of the Town of Ithaca does hereby authorize a refund in the amount of $376 . 90 be made to Joe F . Hendelis, 204 E . King Road, Ithaca for said overpayment. MOVED: Councilman Niklas Carried Unanimously SECONDED: Councilman Liguori DATED : January 11 , 1993 Joan Lent Hamilton, Town Clerk Town Board Meeting 1/11/93 Agenda Item No . - Additional Water and Sewer Refund : Dyson-Hudson Resolution No . 15 WHEREAS , it has been determined that a refund is due on the water and sewer billing of the property located at 123 Renwick Drive , Account #T-1257 , as the meter was read incorrectly on the 9/92 billing and the customer paid the higher bill ; and WHEREAS , the amount of refund should be W-$359 . 72 , WS-S59 . 34 , SW-$274 . 68, SWS-$27 . 65 for a total refund of $721 . 39 ; now therefore be it RESOLVED , that the Town Board of the Town of Ithaca does hereby authorize a refund in the amount of $721 . 39 be made to Neville Dyson-Hudson, 123 Renwick Drive , Ithaca for said overpayment. MOVED : Supervisor Raffensperger Carried Unanimously SECONDED : Councilman Niklas DATED : January 11 , 1993 j4 Joan Lent Hamilton, Town Clerk Town Board Meeting 1/11/93 Agenda Item No . Additional Wetlands Referral to Conservation Advisory Council Resolution No . 16 WHEREAS, there is confusion as to the regulations concerning development of properties containing wetlands ; and WHEREAS , the Town Board wishes to clarify the regulatory questions regarding this issue ; now therefore be it RESOLVED, that the Town Board of the Town of Ithaca hereby authorizes and directs the Town of Ithaca Conservation Advisory Council to investigate and possibly develop a Wetlands Management Policy for the Town to be reviewed by the Town Board; and be it further RESOLVED, that the Conservation Advisory Council submit a report of their findings to the Town Board no later than May 1 , 1993 . MOVED: Councilman Karl Niklas Carried Unanimously SECONDED: Councilwoman Catherine Valentino DATED : January 11 , 1993 Joan Lent Hamilton, Town Clerk ANNUAL REPORT OF THE HIGH11AY SUPERINTENDENT FOR 1992 JANUARY 1993 The following is a recap of significant events and jobs done by the Highway Department during the past year. - Towmwride junk pick up was reinstated to allow all the towns in the county one more "FREE DUMP" for the residents. The Highway and Parks department worked for nearly four weeks picking everything up. (1071.25 H/H) - The Highway and Parks department picked up yard waste from curbside twice during the year. Once in May, and again in October through the first part of December. (1181.5 14/H) - The Highway, Parks, and Engineering departments working together to see the Mitchell St. sidewalk through completion. (846 M/H) - The Forest Home downstream bridge walkway was closed due to reported deficiencies in the structural supporting-members The walkway is still closed with continuous effort and coordination with the County staff and Forest Home community to find an acceptable fix or alternative. - Road culvert pipes were replaced on Blue Grass Lane, Updike RD. , and West King RD. . Driveway culvert pipes were replaced in conjunction with ditching and drainage improvements on Ridgecrest RD. , Poole RD. , Woodgate Lane, and Salem DR. . (502 1•f/H) - The Ten Year Paving Schedule was continued which included; -West King RD. shimming from Buttermilk to Sandbank, 3" of Binder from Teeterosa to Sand Bank and Micropaving from Buttermilk to Sand Bank. -Ridgecrest RD. 2.5" of Binder and 1. 5 of Top from hang Road to Town Line. -Burns RD. 2.5" of Binder and 1. 5" of Top from Coddington RD. to the 1985 pavement just west of 6 Hile Creek bridge. -Whitetail DR. 2" of Top from Troy Rd. to Teton Ct. . -Towerview, Westview, Terraceview, and Sunnyviewr, 2.5" of Top on all roads. -Halycon Hill Rd. Summer Hill La. Sunny Hill La. Vista. , Orchard Hill Rd. , Williams Glen Rd. , all recieved Oil and Stone Surface Treatment. East Buttermilk Falls Rd. Longview Rd. , Grove Rd. , Grove Pl. , Glenside Rd. , Renwick Dr. all were Surface treated with t-facropa vement. -Cauldwrell Rd. the hill was shimmed, and Hacropaved, and then striped to improve traction and visibility. Total time spent on the 10 Year Plan was 2488 M/H. - The 10 Year Equipment Replacement Schedule was followed with slight modifications. The 1982 FVlD Plow Truck was Replaced with a 1993 Mack Plow/Dump Truck. - The Sign Maintenance Program was continued with many signs replaced or repaired. The year round Leaf and Brush Drop Off point was maintained. - New Garage Doors and Electric Openers were installed at the Highway Facility. -The Highway Facility was hooked up to Public Water and Sewer. - Highways were kept safe during snow falls as late as April 3 and as early as October 26, a total of 3111.25 M/H was required 1507.5 of which was overtime. -Work continued with the Engineering Department which included repairing four t-later Main breaks, replacing four Fire Hydrant, drainage and driveway improvements for I-lest Hill Sewer, installing a control building with electric hook up at the T-Burg Rd. water tank, and improving access to the Danby Rd. water tank. Various other small Jobs were also done to help bring the total assistance to the Engineering Department to 891. 25 M/H . I feel that 1992 was a productive and successful year. Many new challenges were faced and overcome. I appreciate all the support I have gotten from the Tom Board, and the entire Town Staff. I am looking forward to the challenge that 1993 will bring, and the opportunity to continue working with the Board and Staff. PARKS AND OPEN SPACE MANAGER'S ANNUAL REPORT - 1992 T014N BOARD - JANUARY 11, 1993 1992 PARKS PROJECTS AND ACCOMPLISMENTS: 1. Began construction of South Hill Trail. 2. Completed paving Mitchell Street Walkway. 3. Planted shade trees around play structures at Grandview, Troy. and Hungerford Heights Parks. 4. Constructed and installed see-saws at Grandview, Troy, and Hungerford Heights Parks. 5. Installed baseball backstop at Eastern Heights Park ballfield. 6. Applied blacktop sealer to all Northeast Ithaca walkways paved in 1991. 7. Installed speed bumps and stop sign at Skyvue Drive entrance to Eastern Heights Park. 8. Applied wood preservative on all eight play structures. 9. Parks staff spent fifteen per cent of our time on roadside collection of yard waste and junk in 1992. 10. Numerous plantings and landscaping tasks for West Hill and Inlet Valley water and sewer projects were done for the Engineering Department, 11. Park lawns were limed in April. 12. East Ithaca Recreation Way from Honness Lane to Mitchell Street was resurfaced with oil and stone. 13. All water tanks and pump station sites were mowed twice. Extremely wet weather conditions prevented our planned third mowing. 14. All shrubs and trail canopies were trimmed. 15. New garbage cans, picnic tables, bird nesting boxes, and park benches were installed at various sites. 16. Tree trimming at several bikeways was performed with the assistance of the City of Ithaca's tree crew and equipment. 17. Performed regular grounds maintenance tasks based on our year-round management schedule. 18. Provided assistance to Highway Department in snow removal during regular and overtime hours. PARKS AND OPEN SPACE RANAGER'S ANNUAL REPORT - 1992 TOWN BOARD - JANUARY 11, 1993 WORK TASK TOTAL HOURS PER CENT ROUTINE MAINTENANCE 1689 33.27 GROUNDS MAINTENANCE 931 18.34 YARD WASTE COLLECTIONS 497 9.79 SNOW REMOVAL 350 6.90 TRASH PICK UP 286 5.63 SOUTH HILL TRAIL 246 4.85 MISC. CARPENTRY PROJECTS 234 4.61 BIMIAWWALKWAY RESURFACING 207 4.08 MITCHELL STREET WALK11AY 194 3.82 TREE/SHRUB PLANTING 181 3. 57 SEWER AND WATER LANDSCAPING 140 2.76 PLAY STRUCTURE MAINTENANCE 72 1.42 PARK/TRAIL IMPROVEMENTS 49 1.00 TOTALS 5076 100.04 TOWN OF ITHACA TOWN ENGINEER'S ANNUAL REPORT FOR 1992 ADMINISTRATION Records Management The Engineering Department staff has participated in the Records Management Program under the direction of the Town Clerk and the records management consultant. An inventory of maps and drawings including hard copies and electronic files has been started. Facilities The Town Hall Heating System was improved by the replacement of the existing gas furnace which had been identified as a potential hazard, with a new higher efficiency duplex furnace. The current Town Hall facilities have some inadequacies and the Town Engineer has worked with the Town Supervisor and Public Works Committee members to evaluate several properties that may suit the Town's current and future needs. The Town Engineer has recommended that a detailed facilities plan be included in the work priorities for 1993. The Town Hall Telephone System was improved by the addition of a DSS operators station. An intercom system improving the communication between the front desk and the Engineering, Zoning and Planning Department was installed by the Engineering staff at the request of the Town Clerk to improve security within the building. Development Review The Town Engineer worked with the Town Planner, Code Enforcement Officer, and the Highway Superintendent, to develop procedures to improve the Development Review and Compliance Process. The Town Engineer provided Engineering• Review for the following: 1. Thiratrakoolchai Subdivision 2. Lakeside Development Subdivision 3. Minnies BBQ (Re-Application) 4. Cornell Central Heating Plant Expansion 5. Cristen Haltom Subdivision (Eastern Heights) 6. Cornell SE Precinct Earth Fill Project 7. Cayuga Cliffs 8. John Lowe Subdivision 9. Geoffrey Sacco Subdivision 10. Little Ceaser's at East Hill Plaza 11. Bristol/Manos Subdivision 12. Fogelsanger/Lucente Subdivision 13. Matthew Wall Subdivision 14. Jessie Loomis Subdivision 15. Albanese East Shore Drive Subdivision January 11, 1993 Page 2 16. Whittemore/Myers Hayts Road Subdivision 17. Dunnick Subdivision 18. Cornell - East Hill Plaza Landscaping/parking 19. Eddy Hill, Inc. Subdivision 20. Hospicare/Chase Pond Subdivision 21. Chase Farm Phase II Subdivision 22. Jones Farm Subdivision The Town Engineer provided Construction Monitoring for the following projects: 1. Deer Run Phase IIIB and Marcy Court 2. Shalebrook Subdivision 3. Fisk Subdivision Drainage WATER SYSTEM The Engineering Department has purchased the Cybernet Computer Program for water system modelong and has begun development of a hydraulic model of the water distribution system. A new Water Supply Agreement was developed and approved with the City of Ithaca. An inventory and maintenance database for the water distribution system has been started and up-dated mapping of the system is underway. Tank site security and telemetry improvements have been made at the Trumansburg Road Water Tank with the addition of security fencing and an above-ground fiberglass instrument building. SEWER SYSTEM Sewer inspections and survey has been completed for the Danby Road Sewer and plans are being completed for reconstruction of portions of this sewer. The Kline Road Sewer Capacity Improvements design has been completed with City of Ithaca and construction is planned for early spring of 1993. The Sewer Use Agreement with the City of Ithaca has been completed and approved. This allows for the use by the Town of portions of the City Sanitary Sewage System to transport sewage to the IAWWTP. January 11, 1993 Page 3 HIGHWAY Approval of the Warren Road speed limit reduction to 30 mph was obtained from the NYSDOT. The Town Engineer has participated in the planning and negotiations for the Forest Home Bridge Replacement Project. The Engineering Department completed the Mitchell Street Realignment and Walkway Project Design and assisted in the construction management for the project which is 85% complete. The Pine Tree/Judd Falls Road Realignment and Walkway Project was completed in cooperation with the County Highway Department. PARRS The Town Engineer reviewed the South Hill Trail Plans developed by the Planning Department. The Engineering Department assisted the Parks Department in the development of Play Structure Plans and Details CAPITAL IMPROVEMENT PROJECTS The West Hill Water and Sewer Construction Project was completed with the exception of some minor follow-up site restoration work to be completed in the Spring of 1993. The Inlet Valley Water and Sewer Project, Phase I Construction was completed and is in operation. The Inlet Valley Water and Sewer Project, Phase II Design was completed and Bid and a Contract has been awarded. Construction will be completed during the 1993 construction season. PUBLIC WORKS The Engineering Department is working with the Highway Department to improve the capabilities to perform water and sewer repair with Town forces. A Work Area Safety Training Program has been initiated to meet all requirements of PESH. The Town of Ithaca Engineering Department is continuing to coordinate work on documenting monuments set for the GPS mapping project for Tompkins County, the City of Ithaca, NYSEG, and Cornell University. The actual mapping projects are anticipated to be available this Fall. January 11, 1993 Page 5 1993 WORK PLAN GOALS ADMINISTRATION I. Develop Capital Improvement Project Plan - Utility infill projects - P,iority maintenance and replacement projects - Long-range maintenance and improvement program 2. Records management system for maps and drawings 3. Evaluate work space needs and begin facility planning 4. Develop G.I.S. implementation plan WATER SYSTEM 1. Inventory and maintenance database for water system 2. East Hill Distribution System Analysis and Improvement Plan 3. South Hill Distribution System Analysis and Improvement Plan 4. West Hill Distribution System Analysis and Improvement Plan 5. East Shore Drive Distribution and Transmission System Analysis and Improvement Plan 6. Long-term Water Supply Agreements with City of Ithaca 7. Tank Site Security Improvements - Cristopher Circle - Northview Tank - Regency Tank SEWER SYSTEM 1. Clear Sewer Easements and R.O.W.s - Sapsucker/Salem Sewer - Hospital Sewer 2. Sewer Inspections and Maintenance - Hospital Sewer - Sapsucker/Salem Sewer 3. Slaterville Road Sewer Evaluation 4. Construct Kline Road Sewer Capacity Improvements with City of Ithaca (designed 1992) 5. Long-term Sewer Use Agreement with City of Ithaca • CAPITAL IMPROVEMENT PROJECTS This project list has been developed throughout the past year as an apparent needs inventory, and is based on specific requests from Town residents and needs that have been identified by the Engineering Department. These projects will be evaluated as part of the Capital Improvement Project Plan that has been identified as a priority for 1993. January 11, 1993 Page 6 REHABILITATION AND UPGRADE 1. West Hill Trunk Sewer, Provide replacement for existing sewer main from hospital and Biggs. Would include provisions for relieving overloaded Meadow Street sewer in City. Could be coordinated with proposed Cayuga Cliffs Development to reduce Town cost. Estimated Cost $1,250,000.00 Not Funded 2. Danby Road Sewer Replacement Estimated Cost $200,000.00 Not funded 3. East Shore Drive Watermain Phase 1, Replacement and upgrade of old undersized watermain, would be first step in providing BP water to West Hill by gravity. Estimated Cost $500,000.00 Not Funded, is a Priority SERVICE AREA IMPROVEMENTS 1. Trumansburg Road Sewer, Woolf Lane to Indian Creek, project will be to complete service area on Trumansburg Road, (Infill) . Estimated Cost $500,000.00 Not Funded 2. West Hill Water Improvement, Phase 1, Provide additional storage and pumping capacity to reinforce existing hospital tank zone. Estimated Cost $750,000.00 Not Funded 3. Coddington Road Water and Sewer Extension, From Troy Road Coddington Community Center, Water and Sewer service requested by residents petition and supported by Tompkins County DOH. Estimated Cost $1,200,000.00 Not Funded 4. East Hill Tank Project, Possibly a cooperative project with Cornell, would improve fire flow and system reliability to East Hill Plaza Area. Estimated Cost $1,500,000.00 Not Funded, could be a possibility for Bond act p Y project 5. East Shore Drive Watermain Phase 2, Watermain to the clearwell at BP plant and storage tank. Estimated Cost $1,500,000.00 Not Funded 6. Seven Mile Drive Tank, Would provide fire flow and additional storage required for Commercial, Business or Light Industrial development in the Inlet Valley area. Estimated Cost $500,000.00 Not Funded, could be a possibility for Bond act project 7. South Hill Storage Tank and Distribution System Improvement, Would provide additional storage for reliability and additional flow capacity in the area serving Ithaca College and NCR. Estimated Cost $1,000,000.00 Not Funded January 11, 1993 Page 7 SERVICE EXTENSIONS 1. Inlet Valley Water and Sewer, Phase II, Contract Awarded. Estimated Cost $1,000,000.00 Bonding in Place 2. West Hill Water Improvement, Mid Zone - Provide additional pressure zone and storage for requested service areas in Town, EcoVillage or Indian Creek Development could be possible contributors to project. Estimated Cost $2,000,000.00 Not Funded 3. West Hill Water Improvement, High Zone - Provide Water Service to Drew Subdivision/Sheffield Road Area. Has been requested by resident petition. Estimated Cost $1,000,000.00 Not Funded PUBLIC WORKS 1. Develop Water and Sewer repair capabilities 2. Work area safety training program ERPT1992/ENGMEMO/01/11/93/DRW/ January 11, 1993 Page 4 COMPREHENSIVE PLAN The Town Engineer has provided assistance with the utility mapping and inventory portions of the Comprehensive Plan as well as reviewing portions of the plan as it is completed. The Town Engineer will be involved in the review and approval process of the final plan, especially in the area of the Capital Improvement Plan. EXCAVATION AND FILL PERMITS AND REVIEWS 1. Cornell Orchards Fill Permit 2. Hospital Heating Plant Demolition lift cJ� TOWN OF ITHACA BUILDING / ZONING DEPARTMENT 1992 YEAR END REPORT BUILDING PERMITS ISSUED 1992 1991 1990 1989 1988 1987 1986 BP 'S ISSUED NEW HOMES 45 40 38 67 78 116 74 1 & 2 FAMILY TOTAL VALUE $ 5 , 502 , 800 $ 3, 804 , 500 $ 4 , 334, 150 $ 6 ,042 , 392 $ 7 ,043, 297 $ 7 , 966 , 512 $ 5, 280 , 837 BP 'S ISSUED TOTAL 173 186 161 226 215 272 204 TOTAL VALUE $ 8, 771 , 676 $36 ,866 , 638 $ 9 , 568, 171 $26 ,068, 893 $19, 486 , 390 $27 , 308, 192 $14 , 659 , 865 TOTAL FEES $ 19 , 917 $ 34, 995 $ 15 , 920 $ 29 , 765 $ 24, 375 $ 14 , 9001 $ 8, 750 BUILDING/ZONING 2 ACTIVITY SUMMARY YEAR TOTAL JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 92 91 90 89 88 87 86 CERTIFICATES OF OCCUPANCY ISSUED 12 8 16 11 15 13 11 31 18 18 25 14 192 200 220 226 242 217 143 1992 INDIVIDUAL* COMPLAINTS 5 2 7 6 8 8 5 9 6 8 3 7 74 77 90 82 68 47 NA INVESTIGATED SIGN PERMITS 1 1 0 0 0 1 0 6 6 1 1 0 17 15 6 4 7 7 10 ISSUED 4 OF ZBA MEETINGS 1 2 1 2 2 2 1 1 2 1 1 1 17 19 20 21 16 18 NA 4 OF ZBA APPEALS 4 8 3 7 9 7 2 4 8 3 5 3 63 45 56 67 56 6:1 39 *COMPLAINTS BROKEN DOPIN Property Maintenance - 21 No Violation Found- - - 15 Occupancy - -- - - - - - 5 Zoning Use Violation - 3 Building Code - - - - - 18 Parking - - - - - - - - 2 Noise - - - - - - - - - 5 Sign Law - - - - - - - 3 Drainage - - - - - - - 2 BUILDING/ZONING FIELD VISIT INSPECTION SUMMARY JAN FES MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 92 91 90 89 FUILDING E 49 54 58 76 74 85 116 103 100 91 73 58 937 847 907 768 ZONING ORDINANCE 34 23 25 24 21 34 24 24 26 30 15 20 300 338 343 316 FIRE SAFETY* 8 . 4 6 1 11 7 7 1 0 3 2 4 REINSPECTIONS 0 2 1 2 0 2 3 4 1 3 2 1 75 68 103 20 FIRE OCCURRENCE* 2 5 3 0 1 1 2 0 1 3 1 3 23 23 14 17 REINSPECTIONS 0 0 0 0 1 0 0 0 0 0 0 0 TOTAL INSPECTIONS 93 88 93 103 108 129 152 132 128 130 93 86 1335 1276 1366 1121 *FIRE SAFETY INSPECTION BREAKDOWN *FIRE OCCURRENCE INSPECTION BREAKDOWN Inspection Reinspection Inspection Reinspection Public Assembly 16 0 House *15 0 Business/Professional 14 6 Barn 1 0 Institutional 1 0 College ^4 1 Schools 3 1 Institutional (electric ) 1 0 Day Care 4 2 Outside Trash 1 0 Multiple Dwellings 16 ( 291 Units ) 12 22 1 54 21 * 10 fireplace/wood stove 4 electric 1 furnace Al Kitchen 2 electric 1 storage trailer 1992 YEAR-TO-DATE FEES COLLECTED BY BUILDING/ZONING BUILDING BUILDING ZONING CERTIFICATE FIRE SIGNS FOUNDATION OPERATING TOTALS PERMITS PERMIT BOARD OF OF SAFETY PERMITS PERMITS EXTENSION APPEALS OCCUPANCY Jan 420.00 15.00 340.00 0 0 37.00 0 0 812.00 Feb 990.00 0 500.00 100.00 0 53.00 0 0 1,643.00 Mar 1,335.00 0 280.00 600.00 150.00 0 0 0 2,365.00 Apr 2,270.00 15.00 660.00 100.00 0 0 0 0 3,045.00 May 2,315.00 0 800.00 0 25.00 0 0 0 3,140.00 Jun 2,740.00 15.00 660.00 150.00 100.00 37.00 62. 50 0 3,764. 50 Jul 2,500.00 15.00 180.00 0 150.00 249.47 62. 50 0 3,156.97 Aug 1,000.00 45.00 380.00 375.00 100.00 232.65 0 0 2,132. 65 Sep 2,860.00 130.00 700.00 0 0 0 0 266.66 3,956.66 Oct 1,400.00 30.00 260.00 400.00 25.00 11.00 0 166.67 2,292.67 Nov 1,045.00 0 460.00 100.00 50.00 46.00 0 1,550.01 3,251.01 Dec 1,230.00 0. 200.00 1,050.00 50.00 0 125.00 5,575.01 8,230.01 Totals 20,105.00 265.00 5,420.00 2,875.00 650.00 666. 12 250.00 7,558.35" 37,789.47 * Dollar amount DOES NOT include facilities that have not obtained permits. Town Clerk Annual Report 1992 Year End Totals Conservation Licenses TOTAL TOTAL SOLD REVENUE Sportsman 30 S 30 . 00 Fishing Season 19 19 . 00 Hunting ( Small Game ) 2 2 . 00 Big Game 11 11 . 00 Fishing - 3 Day 2 2 . 00 Junior Trapping 1 1 . 00 Senior 10 10 . 00 Von Resident Big Game 1 1 . 00 ' Non Resident Hunting ( Small Game ) 1 1 . 00 Non Resident Fishing 5 Day 2 2 . 00 Bowhunting 13 13 . 00 Muzzleloading 3 3 . 00 Free 1 -@- Junior Hunting 1 1 . 00 $ 96 . 00 Marriage Licenses 91 $ 736 . 25 Transcripts 18 110 . 00 S 846 . 25 Dogs Licenses 721 $1081 . 00 Enumerations 721 721 . 00 Purebred 1 15 . 00 $1817 . 00 Others Tax Search 35 $ 127 . 00 Zoning Ordinance & Maps 55 258 . 00 Copies 107 . 87 Misc . -( Postage , EPOD' s , CPC Reports . NSF Charges , etc . ) 246 . 80 Sign Law 5 5 . 50 Subdivision Ordinance 10 16 . 00 Open Space Report 20+ 181 . 00 Noise Ordinance 2 3 . 00 Agricultural Reports 4 4 . 00 TOTAL TOWN REVENUES TO SUPERVISOR 1992 : $3708 . 42 Town Clerk Annual Report 1992 Pg . 2 PAYMENTS - OTHER ENTITIES Amount Paid to DEC for Conservation Licenses $1632 . 00 Amount Paid to County Treasurer for Dog Licenses 1300 . 48 Amount Paid to State Health Department /Marriage Licenses 1023 . 75 Amount Paid to Supervisor for SPCA Contract 2832 . 52 TOTAL PAYMENTS - OTHER ENTITIES $6788 . 75 TOWN CLERK DISBURSEMENTS - 1992 REVENUES TO TOWN SUPERVISOR $ 3708 . 42 DISBURSEMENTS - OTHER ENTITIES 6788 . 75 TOTAL TOWN CLERK DISBURSEMENTS - 1992 $10 , 497 . 17 J TOWN OF ITHACA PLANNING DEPARTMENT MEMORANDUM TO: Town Board Members FROM: Floyd Forman DATE: January 5, 1993 RE: 1992 Annual Report Planning Board Planning Department Staff continued to provide its regular technical support to the Planning Board throughout the year. Staff provided support at 23 Planning Board meetings. Subdivision Review In 1992 the Planning Board granted preliminary or final subdivision approval for 18 land subdivisions totaling 65 lots. This is an increase from 1991 , when 11 subdivisions were approved totaling 28 lots, but very similar to the 1990 figures. Continuing a trend which began in 1990 most of the subdivision approvals were for two lot subdivisions. 12 of the 18 subdivisions were 2 lot subdivisions. In addition, many of the subdivisions were simply a change of lot lines and not lots for new homes. The Hospicare Subdivision was approved for 21 lots. It was the only subdivision approved for more than 10 lots. Site Plan Approvals 5 proposals requiring site plan approval under the Zoning Ordinance were reviewed by the Planning Board in 1992. College View Mobile Home Park. Seven Mile Drive. Received site plan approval on April 7, to increase the InUmber of mobile home units from 52 to 65. Cornell University, Route 366. Received site plan approval on April 7, to expand its heating plant by 408 square feet and replace 2 boilers. South Hill Retail, Danby Rd. (portion of the NCR site). Received final site plan approval on June 2, for 25,000 square feet of retail and office space with associated parking and landscaping improvements. East Hill Plaza. Received final site plan approval on July 7, for proposed landscaping and traffic improvements. Also recommended to the Zoning Board of Appeals that it grant a variance for a deficiency in the required number of parking spaces. Hospicare, East King Rd. On December 1 , Hospicare received final site plan approval for a 5,500 square foot hospice with off street parking and attendent landscaping. Special Approvals The Planning Board reviewed and made recommendations to the Zoning Board of Appeals with regard to requests for Special Approvals for 3 proposed developments in 1992 as follows: Minnie's B. Q. , Elmira Rd. Negative recommendation was made to the Zoning Board of Appeals on April 7, for the following reasons: 1 . That there was no compelling need for an additional eating facility in the area. 2. That the character of the area would be adversely affected by the odors, grease and additional traffic. 3. That the proposal to establish a fast food restaurant in the area is not consistent with the comprehensive plan of the Town of Ithaca. Little Caesar's Pizza. East Hill Plaza. Resolution recommending approval to the Zoning Board of Appeals for a modification of the previous site plan with a change of use to a restaurant was passed by the Planning Board on April 21 . Cornell Southeast Precinct Earth Fill. Resolution recommending to the Zoning board of Appeals that it approve the placement of 38,000 cubic yards of fill excavated from the site of the Cornell Vet School Primary Teaching Facility on land in Cornell's Southeast Precinct Area. Signs East Hill Plaza , Resolution by the Planning Board acting as the Sign Review Board, on August 4, to the Zoning Board of Appeals that it grant the request for sign area variances for 6 proposed business identification signs. East Hill Plaza, Judd Falls Wine and Spirits. Resolution by the Planning Board acting as the Sign Review Board, on September 15, to the Zoning Board of Appeals that it grant a variance for a hanging sign at Judd Falls Wine and Spirits. Cornell Universes GEIS During 1992, planning staff continued to work with engineering staff, and the Town Attorney in overseeing review of the Generic Environmental Impact Statement (GEIS) for Cornell's Precinct 7. Larsen Engineers was hired to assist the Town with the review. The GEIS was formally submitted to the Planning Board on May 19. The document was reviewed by planning staff, engineering staff, the Town Attorney, Larsen Engineers and members of the Planning Board. On August 18, the Planning Board found that the GEIS "was not yet satisfactory with respect to its scope, content and adequacy for the purpose of commencing public review". The. document is currently being revised to address *the"concerns raised by the Planning Board. Comprehensive Plan Planning staff continued to provide staff support to the Comprehensive Planning Committee (CPC). Work. accomplished in 1992 includes: 1 . The writing or rewriting of all 6 chapters of the Comprehensive Plan; 2. The development of an executive summary for the Plan; 3. The correction and updating of the Inventory Maps; 4. Assisting the CPC with 2 public information meetings. At its last meeting on December 22, the CPC approved the draft Comprehensive Plan with some minor modifications. At its meeting on January 12, the CPC will review the revised inventory maps as well as an Executive Summary and then it is hoped that the Committe will vote to forward the Plan to the Planning Board. Conservation Advisory Council Planning Department staff in the past year has provided support to the Town of Ithaca Conservation Advisory Council (CAC) in a number of areas, including development of the 1992 Open Space Report and a report entitled, "Planning for Agriculture in the Town of Ithaca". Staff also submitted quarterly reports to the State for reimbursement from the Local Environmental Assistance Program. In addition, staff attended 6 meetings of the CAC in 1992. Codes and Ordinances Committee Planning staff, along with zoning and legal staff, provided technical support to the Committee throughout 1992 as it addressed a number of Town land use regulation issues. Much of the Committee's time was focused on environmental protection overlay districts (EPODS). Among the other items reviewed by the COC were: a proposal for minimum open space requirements in Business Districts, changes to permitted uses in the Industrial Zone and a clarification of permitted uses in zoning districts. Planning staff attended 15 meetings of the COC. Zoning Board of Appeals Planning staff continued to prepare environmental assessments for cases before the Zoning Board of Appeals. MPO The Town Planner is a member of the Planning Committee of the newly formed Metropolitan Planning Organization (MPO). The MPO will work to solve a broad range of transportation problems for the newly defined Ithaca Urban Area. (The Ithaca Urban Area includes the City of Ithaca, most of the Town of Ithaca, as well as the Villages of Cayuga Heights and Lansing). The Town of Ithaca Supervisor is a member of the MPO Policy Committee. South Hill Trail Planning Staff continued to oversee development of the South Hill Recreation Way throughout 1992. The contract with the State Office of Parks, Recreation and Historic Preservation for the EQBA grant for the project was signed in June. Acquision of the Recreation right of way was completed in July with the transfer by NYSEG of portions of the upper railroad grade the company had agreed to sell to the Town. i Construction commenced in July on the section of the trail between Coddington Rd. and Northview Rd., utilizing youth`"pa*ticipants in the joint Town of Ithaca/Village of Lansing Youth Conservation Corps program. The participants cleared trees and heavy brush along the trail alignment, constructed the entrance at Juniper Drive, planted a number of trees and shrubs, and accomplished other light construction tasks. Planning Staff will work with Engineering, Parks, and Highway staff to complete design details for the project and coordinate completion of the trail in 1993. Miscellaneous Planning Staff represented the Town of Ithaca at a number of meetings involving State, County, and City bodies, as well as Cornell University and Ithaca College, and involving a variety of regional planning issues and governmental issues of mutual concern. Planning Staff is in the process of assisting residents along a portion of Coddington Rd. in setting up a lighting district. Planning staff is assisting the Automated Data Processing Committee as it continues to assess the Town's computer needs for the future. Time was spent working with a Landscape Architecture class at Cornell studying alternative land uses for a portion of Inlet Valley. Staff Development Planning Staff attended the following conferences: - Open Space and Agriculture in Tompkins County at Cornell; - The Annual Conference of the American Planning Association in Washington DC. ; - Statewide Land Protection Task Force at Cornell; - American Planning Association's Upstate New York Fall Conference; New York Planning Federation Annual Meeting at Niagara Falls.