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Home My WebLink About2019-01-10-TB-ORG-FINAL-minutes1 TOWN OF ULYSSES Organizational Meeting January 10, 2019 The meeting was held at the Ulysses Town Hall at 10 Elm Street, Trumansburg. Notice of Town Board meetings are posted on the Town’s website and Clerk’s board. ATTENDANCE: TOWN OFFICIALS PRESENT: Supervisor- Liz Thomas Board members- Nancy Zahler, Michael Boggs, Richard Goldman, John Hertzler (arrived at 8:58am) Town Clerk- Carissa Parlato Bookkeeper- Nina Thompson ABSENT: John Hertzler (arrived at 8:58am) OTHERS PRESENT: (none) CALL TO ORDER: Ms. Thomas called the meeting to order at 8:06am. RESOLUTION 2019-11: DATES OF MEETINGS BE IT RESOLVED, the Regular Monthly Board meetings of the Ulysses Town Board will be held on the second Tuesday of each month at 7 p.m. at the Ulysses Town Hall at 10 Elm Street, Trumansburg, NY. A second monthly meeting will be held on the 4th Tuesday of each month at 7 p.m. Moved: Ms. Zahler Seconded: Mr. Goldman Ms. Thomas aye Ms. Zahler aye Mr. Hertzler absent Mr. Boggs aye Mr. Goldman aye Vote: 4-0 Date Adopted: 1/10/19 RESOLUTION 2019-12: MEDIA BE IT RESOLVED the designated news media is advised of the foregoing schedule and meeting notices will be posted, in accordance with the Open Meetings Law, on the Town Clerk’s bulletin board and the Town website. 2 TOWN OF ULYSSES Organizational Meeting January 10, 2019 FURTHER RESOLVED the Ithaca Journal, a newspaper regularly published and having general circulation in the Town, is hereby designated as the official newspaper of Town of Ulysses. Moved: Ms. Zahler Seconded: Mr. Goldman Ms. Thomas aye Ms. Zahler aye Mr. Hertzler absent Mr. Boggs aye Mr. Goldman aye Vote: 4-0 Date Adopted: 1/10/19 RESOLUTION 2019-13: MINUTES BE IT RESOLVED, draft minutes of the Town Board meetings will be produced by the Town Clerk within 14 days of the date of the meeting and sent to Town Board members for approval. FURTHER RESOLVED in accordance with the Open Meetings Law, draft meeting minutes, clearly labeled with the date and “DRAFT, not yet approved” will be available to the public through the Town Clerk’s Office, but not posted on the web site until approved by the Town Board. Moved: Ms. Zahler Seconded: Mr. Goldman Ms. Thomas aye Ms. Zahler aye Mr. Hertzler absent Mr. Boggs aye Mr. Goldman aye Vote: 4-0 Date Adopted: 1/10/19 RESOLUTION 2019-14: MILEAGE BE IT RESOLVED mileage at a rate of $0.58 cents per mile, based on the 2019 IRS standard mileage rate, shall be paid to Town Officials and employees for use of their personal vehicles for Town Business and that such mileage shall be reported on the official town form (available from the Town Clerk). Moved: Ms. Zahler Seconded: Mr. Goldman Ms. Thomas aye 3 TOWN OF ULYSSES Organizational Meeting January 10, 2019 Ms. Zahler aye Mr. Hertzler absent Mr. Boggs aye Mr. Goldman aye Vote: 4-0 Date Adopted: 1/10/19 RESOLUTION 2019-15: PETTY CASH BE IT RESOLVED that the Town Clerk and the Court Clerk’s petty cash funds are each $300 for 2019. Moved: Ms. Zahler Seconded: Mr. Goldman Ms. Thomas aye Ms. Zahler aye Mr. Hertzler absent Mr. Boggs aye Mr. Goldman aye Vote: 4-0 Date Adopted: 1/10/19 RESOLUTION 2019-16: CRIME COVERAGE BE IT RESOLVED that the following crime insurance coverage through NYMIR for Town officials, appointees and employees is hereby approved: Money inside premises $100,000 ($1,000 deductible) Money outside premises $100,000 ($1,000 deductible) Forgery and alteration $100,000 ($1,000 deductible) Employee Theft - Per Loss $50,000 ($2,500 deductible) Excess Coverage: Deputy Supervisor $650,000 Supervisor $650,000 Tax Collector/Town Clerk $650,000 Deputy Town Clerk $650,000 Bookkeeper $650,000 Includes Faithful Performance Moved: Ms. Zahler Seconded: Mr. Goldman 4 TOWN OF ULYSSES Organizational Meeting January 10, 2019 Ms. Thomas aye Ms. Zahler aye Mr. Hertzler absent Mr. Boggs aye Mr. Goldman aye Vote: 4-0 Date Adopted: 1/10/19 RESOLUTION 2019-17: FINANCIAL REPORT BE IT RESOLVED that an annual financial report be presented to the Town Clerk within 30 days of the end of the fiscal year as required by Town Law Section 29(10). In lieu of the financial report, the Supervisor is hereby authorized to submit to the Town Clerk, within 60 days after the close of the fiscal year, a copy of the annual update document (AUD) to the State Comptroller, and that the Town Clerk shall cause a summary thereof to be published in accordance with the law (Town Law Section 29(10-a)). If the state comptroller approves a 60-day extension of the AUD, the Supervisor’s time for filing a copy of the AUD with the Town Clerk is also extended. Moved: Ms. Zahler Seconded: Mr. Goldman Ms. Thomas aye Ms. Zahler aye Mr. Hertzler absent Mr. Boggs aye Mr. Goldman aye Vote: 4-0 Date Adopted: 1/10/19 RESOLUTION 2019-18: FINANCIAL RECONCILIATIONS BE IT RESOLVED the Town follow the 2013 recommendation of auditor Insero and Company to have the Supervisor or Bookkeeper review the reconciliation of the Town Clerk’s bank statements and the Town Clerk’s office review the reconciliation of the Supervisor’s bank statements in order to safeguard the town’s finances. This shall be done at least quarterly and the results shall be reported quarterly to the Town Board. Moved: Ms. Zahler Seconded: Mr. Goldman Ms. Thomas aye Ms. Zahler aye 5 TOWN OF ULYSSES Organizational Meeting January 10, 2019 Mr. Hertzler absent Mr. Boggs aye Mr. Goldman aye Vote: 4-0 Date Adopted: 1/10/19 RESOLUTION 2019-19: FINANCIAL INSTITUTIONS BE IT RESOLVED the Tompkins Trust Company is designated as depository, in which the Supervisor, Town Clerk, Justices, and other employees by virtue of their offices, shall deposit all monies coming into their hands and, FURTHER RESOLVED the Town investments can be made at other banks and institutions as outlined in the Towns investment policy. The Town investment policy shall be reviewed and approved by the Town Board periodically and revised as necessary. Moved: Ms. Zahler Seconded: Mr. Goldman Ms. Thomas aye Ms. Zahler aye Mr. Hertzler absent Mr. Boggs aye Mr. Goldman aye Vote: 4-0 Date Adopted: 1/10/19 RESOLUTION 2019-20: FINANCIAL AUDIT BE IT RESOLVED that the Town Board of Ulysses will perform an audit of the 2018 financials for the Town Court, Town Supervisor and Town Clerk on Friday, January 25, 2019 at 8am. Moved: Ms. Zahler Seconded: Mr. Goldman Ms. Thomas aye Ms. Zahler aye Mr. Hertzler absent Mr. Boggs aye Mr. Goldman aye Vote: 4-0 Date Adopted: 1/10/19 6 TOWN OF ULYSSES Organizational Meeting January 10, 2019 RESOLUTION 2019-21: PROCUREMENT POLICY BE IT RESOLVED that the Town Procurement policy as adopted on November 17, 2010 is the ruling document for purchases. Moved: Ms. Zahler Seconded: Mr. Goldman Ms. Thomas aye Ms. Zahler aye Mr. Hertzler absent Mr. Boggs aye Mr. Goldman aye Vote: 4-0 Date Adopted: 1/10/19 RESOLUTION 2019-22: ESTABLISHMENT OF PAY PERIODS AND SALARIES BE IT RESOLVED the Town Board hereby establishes the following payroll periods: Bi-weekly: (27 pay periods in 2019) Town Supervisor, Highway Superintendent, Town Clerk, Justices, Deputy Town Clerk, Deputy Highway Superintendent, Deputy Supervisor, Highway Department Staff, Bookkeeper, Code Enforcement Officer, Zoning Officer, Planning and Zoning Staff, Court Clerk, Temporary student and other employees, part-time Clerical, Administrative, and Support staff, Water Department staff Monthly: Councilpersons Annually: Historian, Planning Board, Board of Zoning Appeals Moved: Ms. Zahler Seconded: Mr. Goldman Ms. Thomas aye Ms. Zahler aye Mr. Hertzler absent Mr. Boggs aye Mr. Goldman aye Vote: 4-0 Date Adopted: 1/10/19 RESOLUTION 2019-23: PAY RATES Resolved that the pay rates for 2019 are as follows (updated from the 12/11/18 meeting): 7 TOWN OF ULYSSES Organizational Meeting January 10, 2019 Position Annual Salary Hourly rate if applicable Town Board Councilperson 4,681 each - Supervisor Supervisor 18,417 - Budget Officer 17,033 - Bookkeeper 52,997 - Clerk Town Clerk 54,650 - Deputy Town Clerk 20.00 2nd Deputy Town Clerk 16.48 Court Town Justice 18,143 each - Court Clerk 45,321 - Planning, Zoning, Building Enforcement Officer for Building Code 30,679 - Deputy Enforcement Officer 21.63 Zoning Officer 30,079 - Planner 30,079 - Planning and Zoning Clerk 16.48-19.57 Planning and BZA Chairs 225 each - Planning and BZA Members 125 each - Highway Highway Superintendent 60,010 - Deputy Highway Superintendent - 21.75 Highway Machine Equipment Operator - 21.50 – 22.00 Seasonal Highway - 15.00 – 22.54 Water MEO/Water/Sewer Maintenance Worker 22.25 Distribution Operator Assistant/Laborer 21.75 History Historian 1,576 - Moved: Ms. Zahler Seconded: Mr. Goldman Ms. Thomas aye Ms. Zahler aye Mr. Hertzler absent 8 TOWN OF ULYSSES Organizational Meeting January 10, 2019 Mr. Boggs aye Mr. Goldman aye Vote: 4-0 Date Adopted: 1/10/19 EXECUTIVE SESSION: Ms. Thomas moved to go into Executive Session at 8:30am for the purpose of promotion of a particular person. This was seconded by Ms. Zahler and passed unanimously. Ms. Thomas made a motion to end Executive Session at 8:36am. This was seconded by Mr. Boggs. RESOLUTION 2019-24: TIME RECORDS BE IT RESOLVED all hourly employees shall turn in a Town of Ulysses time card by the end of the last day of the pay period. Salaried employees and eligible elected officials wishing to participate in the town’s benefits programs according to the Personnel Policy shall report time used for vacation, sick time, holiday or other time off on a Town of Ulysses time card to maintain accurate records of benefit time used. No pay will be issued without a time card that has been signed by the employee and employee’s supervisor and submitted to the Bookkeeper. If the employee is submitting the time card electronically to the Bookkeeper, the Department Head / Employee Supervisor must give electronic approval as part of the time card submission. Salaried and hourly employees (non-elected) should use this time card to submit sick, vacation, holiday and personal time off. It is the responsibility of the employee’s supervisor to assure the time card is accurate. FURTHER RESOLVED that to maintain accountability of all employees who work for the town, and to clarify supervisory roles, the following listing specifies employee supervisors. Each employee supervisor is responsible for approving time cards (if required), vacation, personal, sick days and compensation time used by each employee. Time off for each employee must be reported to Bookkeeper who will maintain records. Elected officials must have the Town Supervisor or other Town Board member sign their time card. Employee Employee Supervisor Hours/ Week Town Supervisor Town Board 30 Highway Superintendent Town Supervisor or Town Board 40 Town Clerk Town Supervisor or Town Board 40 Deputy Town Clerk Town Clerk 30 Court Clerk Town Justices 40 Bookkeeper Town Supervisor 40 Enforcement Officer for Building Code Town Supervisor 23 Deputy Enforcement Officer Enforcement Officer 5 Zoning Officer/Planner Town Supervisor 40 Planning and Zoning Clerk Zoning Officer/Planner various Deputy Highway Superintendent Highway Superintendent 40 (combined) 9 TOWN OF ULYSSES Organizational Meeting January 10, 2019 Highway Machine Equip. Operators Highway Superintendent 40/ various Highway Laborer Highway Superintendent various Water Dist. & Maintenance Operator Highway Superintendent 40 (combined) Water District Laborer Water Dist. and Maintenance Operator 40 (combined) Moved: Ms. Zahler Seconded: Mr. Goldman Ms. Thomas aye Ms. Zahler aye Mr. Hertzler absent Mr. Boggs aye Mr. Goldman aye Vote: 4-0 Date Adopted: 1/10/19 RESOLUTION 2019-25: TOWN BOARD MEMBER LIAISONS BE IT RESOLVED that the Town Board makes the following liaison appointments and requests that each appointee report to the Town Board at least annually: 2018 2019 A. Highway Department Mr. Boggs Mr. Boggs B. Personnel Ms. Thomas, Ms. Zahler (alternate) Ms. Thomas, Ms. Zahler (alternate) C. Planning Board and BZA Mr. Goldman & Mr. Boggs Mr. Goldman, Mr. Boggs (alternate) D. Fire Department Mr. Boggs, Mr. Hertzler (alternate) Mr. Boggs, Mr. Hertzler (alternate) E. Town Court Ms. Thomas Ms. Thomas F. Trumansburg Ulysses Youth Commission Ms. Zahler Ms. Zahler G. Village EMS & EMS Billing Oversight Committee Mr. Boggs, Ms. Zahler Mr. Boggs, Ms. Zahler H. Agricultural Committee Ms. Zahler, Mr. Boggs (alternate) Ms. Zahler, Mr. Boggs (alternate) I. Town Hall Maintenance Mr. Boggs Mr. Boggs J. Sustainability Committee Mr. Hertzler, Ms. Zahler (alternate) Ms. Zahler K. Trumansburg Village Board of Trustees Ms. Zahler Ms. Zahler L. Records Advisory Board Ms. Thomas Ms. Thomas 10 TOWN OF ULYSSES Organizational Meeting January 10, 2019 M. Safety Committee Mr. Boggs/Ms. Zahler (alternate) Mr. Boggs/Ms. Zahler (alternate) N. Union negotiations Mr. Goldman, Ms. Zahler Mr. Goldman, Ms. Zahler Moved: Ms. Zahler Seconded: Mr. Goldman Ms. Thomas aye Ms. Zahler aye Mr. Hertzler absent Mr. Boggs aye Mr. Goldman aye Vote: 4-0 Date Adopted: 1/10/19 RESOLUTION 2019-26: TOWN BOARD APPOINTMENTS BE IT RESOLVED that the Town Board makes the following appointments and request that each appointee report to the Town Board at least annually: 2018 2019 A. TCCOG Emergency Management Mr. Boggs, Mr. Hertzler Mr. Boggs, Ms. Zahler (alternate) B. Health Consortium Board Mr. Goldman, Ms. Zahler (alternate) Mr. Goldman, Ms. Zahler (alternate) C. Planning Board Chairperson David Blake Katelin Olsen D. Board of Zoning Appeals Chairperson Robert Howarth Robert Howarth E. Clerk for Board of Zoning Appeals Louis DiPietro Louis DiPietro F. Clerk for Planning Board Maria Barry Maria Barry G. Tompkins County Environmental Mgmt Council Cait Darfler, Ms. Thomas (alternate) Cait Darfler, Ms. Thomas (alternate) H. Tompkins County Water Resources Council (WRC) N/A (no appt at this time) 11 TOWN OF ULYSSES Organizational Meeting January 10, 2019 I. Tompkins County Stormwater Coalition Darby Kiley/John Zepko John Zepko J. Stormwater Officer Darby Kiley/John Zepko John Zepko K. Trumansburg Ulysses Youth Commission Reps Sharon Bilotta, (vacant) Sharon Bilotta, Reanna Lavine L. Rec Partnership rep. Durand VanDoren, Ms. Zahler (alternate) Ms. Zahler M. Tompkins County Youth Services Board Pete Angie Pete Angie N. Ithaca/Tompkins County Transportation Council Planning & Policy Committees Darby Kiley (no appt at this time) O. Tompkins County Council of Governments Ms. Thomas & Ms. Zahler (alternate) Ms. Thomas & Ms. Zahler (alternate) P. Tompkins County Area Development N/A (no appt at this time) Q. Fair Board liaison Mr. Hertzler Mr. Hertzler R. Historian John Wertis John Wertis S. Tompkins County Animal Control Ms. Thomas, Ms. Parlato (alt) Ms. Thomas, Ms. Parlato (alt) T. Cayuga Lake Water Shed Intermunicipal Org. (IO) Mr. Boggs, Darby Kiley Mr. Boggs U. Chamber of Commerce Ms. Zahler/ Mr. Goldman (alternate) Ms. Zahler/ Mr. Goldman (alternate) Moved: Ms. Zahler Seconded: Mr. Goldman Ms. Thomas aye Ms. Zahler aye Mr. Hertzler absent Mr. Boggs aye Mr. Goldman aye Vote: 4-0 12 TOWN OF ULYSSES Organizational Meeting January 10, 2019 Date Adopted: 1/10/19 RESOLUTION 2019-27: HIGHWAY- SHARED SERVICE AGREEMENTS WHEREAS, Highway Law #142-d allows co-operative agreements for highway services and sharing of labor, equipment and supplies; and WHEREAS, General Municipal Law Article 5-G allows and encourages municipal co-operations, by joint or contract basis, performance of powers and duties among themselves; and WHEREAS, it is deemed beneficial to the Town of Ulysses to allow for shared highway agreements of equipment and services with other nearby municipal highway departments; NOW THEREFORE BE IT RESOLVED that the Ulysses Town Board authorizes the Town Supervisor pursuant to Highway Law #283 to enter into agreements for shared services and equipment with other municipalities and authorize, within existing budget constraints, the Town’s Highway Superintendent pursuant to Highway Law #284 to take such action to implement said agreements consistent with Town highway needs and availability, and maintain sufficient liability coverage to protect the town in such joint efforts. Moved: Ms. Zahler Seconded: Mr. Goldman Ms. Thomas aye Ms. Zahler aye Mr. Hertzler absent Mr. Boggs aye Mr. Goldman aye Vote: 4-0 Date Adopted: 1/10/19 RESOLUTION 2019-28: PLANNING BOARD AND BOARD OF ZONING APPEALS BE IT RESOLVED that the Town Board has appointed the following Planning Board and Board of Zoning Appeals with staggered annual appointments. Members whose terms expire in 2018 may be either replaced or reappointed. The following members being reappointed for 2019: ZONING BOARD OF APPEALS Name/phone/email Address Date Appointed Date of Oath Term Expiration ROBERT HOWARTH, Chair Phone: 387-3318 howarth@cornell.edu (Chair appts are for one year) 4124 Reynolds road Trumansburg NY 14886 1/7/2015 2/18/2015 12/31/19 13 TOWN OF ULYSSES Organizational Meeting January 10, 2019 CHERYL THOMPSON Phone: 387-4123 cherylthompsonarchitect@gmail.com 3112 Perry City Road Trumansburg NY 14886 1/4/2018 1/23/2018 12/31/22 STEPHEN MORREALE Phone: 387-3816 Sjm11@cornell.edu 5360 Pine Ridge Road Trumansburg NY 14886 12/9/2014 1/28/2015 12/31/20 DAVID TYLER 387-3484 Datyler123@gmail.com 49 Elm Street Trumansburg, NY 14886 2/27/18 3/16/2018 12/31/21 ANDREW HILLMAN Phone: 351-7085 andrew.hillman@davey.com 3315 Swamp College Road Trumansburg NY 1/10/19 12/31/23 (ALTERNATE) (vacant) 12/31/19 LOUIS DIPIETRO (Clerk) Phone: (716)307-2096 Dipietro.louis@gmail.com 88 W. Main St. Trumansburg NY 14886 1/10/19 12/31/19 PLANNING BOARD (5 year term) JOHN WERTIS Phone : 387- 4331 BWWFarmtoday@aol.com 8144 Searsburg Rd. Trumansburg, NY 14886 12/9/2014 1/8/2015 12/31/2019 KATELIN OLSON, Chair Phone: 882-0002 keo24@cornell.edu 8011 Falls Road Trumansburg NY 14886 3/13/18 3/16/18 12/31/2020 JONATHAN FERRARI Phone: (971)645-1543 jonaferrari@gmail.com 16 Cayuga Street Trumansburg NY 14886 2/27/18 2/29/18 12/31/2022 STEVEN MANLEY Phone: (301)580-3208 Smanley02@hotmail.com 1056 Kraft Rd. Ithaca NY 14850 1/10/19 12/31/2021 REBECCA SCHNEIDER Phone: (607)387-3816 rls11@cornell.edu 5630 Pine Ridge Rd Trumansburg, NY 14886 1/10/19 12/31/23 (ALTERNATE) (vacant) 12/31/19 MARIA BARRY (Clerk) Phone: 387-3615 Mbarry219@aol.com 91 East Main St. Trumansburg NY 14886 1/10/19 12/31/19 Mr. Hertzler arrived at this time (8:58am) Moved: Ms. Zahler Seconded: Mr. Goldman Ms. Thomas aye 14 TOWN OF ULYSSES Organizational Meeting January 10, 2019 Ms. Zahler aye Mr. Hertzler abstain Mr. Boggs aye Mr. Goldman aye Vote: 4-0 Date Adopted: 1/10/19 RESOLUTION 2019-29: ATTORNEY BE IT RESOLVED that the Attorney for the Town be Khandikile Sokoni of True, Walsh & Sokoni, LLP and that that they be consulted in accordance with the Retainer Agreement with the Town of Ulysses. Moved: Ms. Zahler Seconded: Mr. Goldman Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 4-0 Date Adopted: 1/10/19 RESOLUTION 2019-30:TOWN HIGHWAY DEPARTMENT HOURS OF OPERATION BE IT RESOLVED that the hours for the Town Highway Department, set by the Town Highway Superintendent, are 7am-3:30pm from Nov.1 to March 31 and 6:30am-3pm from April 1 to Oct. 31. Moved: Ms. Zahler Seconded: Mr. Goldman Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Date Adopted: 1/10/19 RESOLUTION 2019-31: POLICIES BE IT RESOLVED that the Town of Ulysses has adopted policies for a Code of Ethics, Personnel and 15 TOWN OF ULYSSES Organizational Meeting January 10, 2019 Benefits, Procurement, Claims, Meeting Rules and Procedures, Investment, Alcohol and Controlled Substance Testing, Planning Board and Zoning Board Attendance and Training, Records Management and Emergency Preparedness. The Town Clerk shall provide to each newly elected official and to any other elected or appointed official or employee these policies, and any other planning documents or local laws upon request and these documents shall be also be maintained on the internal part of the town website. Each employee and elected or appointed official shall sign the Code of Ethics form within a month of taking office to document that they have reviewed and understand the policy. Moved: Ms. Zahler Seconded: Mr. Goldman Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Date Adopted: 1/10/19 RESOLUTION 2019 32: RECORDS MANAGEMENT OFFICER BE IT RESOLVED that the Town of Ulysses appoints the Town Clerk, Carissa Parlato as Records Management Officer with the backup Records Management Officer of Sarah Koski. The Town Board shall be notified of Freedom of Information Requests. Moved: Ms. Zahler Seconded: Mr. Goldman Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Date Adopted: 1/10/19 RESOLUTION 2019-33: GIFTS BE IT RESOLVED that in accordance with the New York State Constitutional prohibition against gifts by municipalities as described in Article III, Section 1, the Town of Ulysses will not give donations, or other gifts of recognition for service (retirement, annual appreciation, or otherwise) to any organizations, volunteers, or other individuals in the employment of the Town or otherwise providing service to the Town or the community. The Town may, however, hold recognition events and provide refreshments. 16 TOWN OF ULYSSES Organizational Meeting January 10, 2019 Moved: Ms. Zahler Seconded: Mr. Goldman Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Date Adopted: 1/10/19 RESOLUTION 2019-34: APPROVAL OF 2019 FEE & PENALTY SCHEDULE RESOLVED that the Town Board approves the following fees & penalties for 2019: FEE SCHEDULE: Planning & Zoning: ZONING: reference Development District $250 + costs Res. 2007-36 Re-zoning $250 + costs Res. 2007-36 BOARD OF ZONING APPEALS: reference Variance $150. (includes legal ad) LL 2 of 2015 PLANNING BOARD: Subdivison- Simple $50.00 Res. 2007-36 Subdivison- Minor (3 lots) $150.00 Res. 2007-36 Subdivison- Major (4 or more lots) $300.00 Res. 2007-36 Site Plan Review- Residential $100 + costs LL 2 of 2015 Site Plan Review- Commercial $200. + costs LL 2 of 2015 Site Plan requiring Special Permit $250.00 LL 2 of 2015 OTHER PLANNING & ZONING: reference SWPPP Review 3 $100+ engineering and Soil & Water Conservation Service Fees Res. 2007-36 Copies of Comprehensive Plan, Zoning Local Law, Farmland Protection Plan, etc. $15/copy of plan LL 2 of 2015 SWPPP Review 3 $100+ engineering and Soil & Water Conservation Service Fees Res. 2007-36 Building/Code: OPERATING PERMITS fee reference Operating Permit $75.00 LL 2 of 2015 17 TOWN OF ULYSSES Organizational Meeting January 10, 2019 Fireworks display $150.00 Res. 8/18/10 Special Event Operating Permit- for events with 2000 or more in attendance $150/each day of event Res. 2019-32 Special Event Operating Permit- for events with under 2000 in attendance $50/each day of event Res. 2019-32 BUILDING PERMITS fee reference 1 & 2 Family Residences, includes finished basements $.30/sq ft or $3/thousand, whichever is greater. Res. 2018-25 Unfinished basements $.15/sq ft. Res. 2019-32 Multiple dwelling/Multi-residential $225 + $3/K Res. 2007-36 Commercial bldgs., bridges, tanks, and towers $425 + $4/K Res. 2007-36 Alterations, renovations, additions, pools $75 + 3/K LL 2 of 2015 Accessory Building- separate from a main building $55 + $3/K Res. 2007-36 Accessory Building – attached to 1 & 2 family residence $0.30/sq. ft. Res. 2018-25 Building Permit Renewal Half existing building permit fee Res. 2016-64 Any building begun without a valid building permit Double normal fee. Res. 2018-25 Solar, wind or alt. energy permit- RESIDENTIAL $75.00 LL 3 of 2015 Solar, wind or alt. energy permit- COMMERCIAL $75 + 3/K LL 3 of 2015 Sign permit $50.00 LL 2 of 2015 Woodstove or heating unit $50.00 LL 2 of 2015 Demolition $2/K ($65 min) Res. 2007-36 Fire Inspection (includes one re- inspection if necessary) $50/inspection Res. 2018-25 Additional Fire Inspections (if more than 2 are necessary beyond initial inspection(s)) $50/inspection Res. 2018-25 Clerk: 18 TOWN OF ULYSSES Organizational Meeting January 10, 2019 DOG FEES: reference Dog license/renewal (spayed/neutered) $13.50 LL2 of 2015 Dog license/renewal (not spayed/neutered) $20.50 LL2 of 2015 New dog tag $3.00 LL2 of 2015 Purebred license (5-20 purebred dogs) $100.00 LL2 of 2015 Purebred license (21 or more purebred dogs) $200.00 LL2 of 2015 Dog impoundment fee $25 for the first offense, $50 for the second offense, $75 for the third offense Res. 2019-32 Dog enumeration fee $5.00 Res. 12/14/10 (LL3 of 2010) OTHER CLERK FEES: reference Certified Copy of Marriage Certificate $10.00 set by NYS Marriage license $40.00 LL1 of 1980 Games of Chance license $50.00 set by NYS Hunting Licenses (varies by license) set by NYS Handicap Parking no fee set by NYS Returned check fee $20.00 The maximum allowed by NYS Water: PERMITS: reference Plumbing permit (up to 5 inspections) $240.00 LL 2 of 2015 New contractor registration $15.00 Res. 9/15/03 TAPS: Main tap (Standard household tap) $207 LL 2 of 2015 >1" tap Current cost + 2 hrs. labor LL 2 of 2015 METERS: Standard household $186.00 Res. 2019-32 Meter: pit type $186 LL 2 of 2015 Meter: pit type >3/4" current cost + 2 hrs. labor LL 2 of 2015 Frosted meter replacement cost of meter + 1 hr. LL 2 of 2015 BACKFLOW/CROSS CONNECTION: reference Annual backflow admin fee $32/first device; $16/additional Based on contract with Bolton Point Backflow application review $80.00 Res. 9/15/03 Backflow certification inspection $72.00 Based on contract with Bolton Point 19 TOWN OF ULYSSES Organizational Meeting January 10, 2019 Backflow Inspection $72.00 Res. 2007-36 WATER SALES: reference Water sales (Districts 3 and 4) $7.59/1000 gallons Based on Town of Ithaca’s 2019 water price Bulk water sales $7.59/1000 gallons Based on Town of Ithaca’s 2019 water price PENALTIES: Activity Penalty Resolution/Law Notes OPERATING PERMITS Penalty for failure to apply for Special Permit- 1st offense $1,000.00 LL#1 of 2010 Penalty for failure to apply for Special Permit- 2nd offense $2,000.00 LL#1 of 2011 CODE (Building and Zoning) Code violation No less than $100/day and no greater than $250/day for each day of violation, in addition to penalties prescribed by state law LL1 of 2016 PLANNING BOARD Non-Compliance $100/day and/or Stop Work Order Res. 2007-36 STORM WATER Storm sewers- 1st offense up to $500 and/or imprisonment up to 15 days LL1 of 2012 each day constitutes a new violation. GC 149-14D Storm sewers- 2nd offense up to $1000 and/or imprisonment up to 15 days LL1 of 2012 Stormwater Mgmt and Erosion Sediment Control- 1st offense up to $350 and/or imprisonment up to 6 days LL1 of 2012 each week constitutes a new violation. GC 156-13D Stormwater Mgmt and Erosion Sediment Control- 2nd offense $350-700 and/or imprisonment up to 6 months LL1 of 2012 each week constitutes a new violation. GC 156-13D Stormwater Mgmt and Erosion Sediment Control- 3rd offense $700-1000 and/or imprisonment up to 6 months LL1 of 2012 each week constitutes a new violation. GC 156-13D STREETS AND SIDEWALKS 20 TOWN OF ULYSSES Organizational Meeting January 10, 2019 To keep the Town highway rights-of-way free from obstruction for the convenience of the public in general and Town vehicles and school buses in particular, this article is enacted to regulate parking and other obstructions on the Town highways. up to $250 and/or imprisonment up to 15 days Ordinance 8- 14-84 each day constitutes a new violation. GC 164-4 DOG LAW Violation of dog law- 1st offense >=$25.00 LL2 of 2010 Violation of dog law- 2nd offense >= $50.00 LL2 of 2010 Violation of dog law- 3rd and any subsequent offenses >= $75.00 or imprisonment <= 5 days for each LL2 of 2010 Any person who intentionally refuses, withholds, or denies a person, because he or she is accompanied by an on-duty police work dog, working search, war, or detection dog, any accommodations, facilities, or privileges. $200 for the first violation and up to $400 for each subsequent violation. LL2 of 2010 section 66-17 in GC WATER Water bill late fee (penalty) 10% Res. 2014-67 can also shut off water. Late fee for new water hookup fees 5% 2017-118 any user who is found to have violated any provision of this article, or permit or administrative order up to $1000 LL1 of 2003 GC 200-14A(4) CIVIL PENALTIES: Any person who violates any of the provisions of or who fails to perform any duty imposed by this article, or any administrative order or determination of the Superintendent promulgated under this article, or the terms of any permit up to $1000 LL1 of 2003 each day constitutes a new violation. GC 200- 14B(1) CRIMINAL PENALTIES: Any person who willfully violates any provision of this article or any final determination or administrative order of the Water District Operator made in accordance with this article shall be guilty of a Class A Misdemeanor and, upon conviction thereof not less than $500 nor more than $1,000, or imprisonment not to exceed one year, or both. Each offense shall be a separate and distinct offense, and, in the case of a continuing offense, each day's continuance thereof shall be deemed a separate and distinct offense LL1 of 2003 GC 200-14B(3) 21 TOWN OF ULYSSES Organizational Meeting January 10, 2019 CRIMINAL PENALTIES: Any user who knowingly makes any false statements, representations, or certifications in any application, record, report, plan or other document filed or required to be maintained pursuant to this article, or permit, or who falsifies, tampers with, or knowingly renders inaccurate any monitoring device or method required under this article shall be guilty of a Class A Misdemeanor and, upon conviction, shall be punished by a fine of not more than $1,000 per violation per day or imprisonment for not more than one year, or both. LL1 of 2003 OTHER Flood damage prevention: No structure shall hereafter be constructed, located, extended, converted, or altered and no land shall be excavated or filled without full compliance with the terms of this chapter and any other applicable regulations. up to $250; or imprisoned up to 15 days LL2 of 1987 GC 89-8 Radio communications protection: to prevent interference with the countywide public safety radio communications system which is used by emergency service providers in this municipality and throughout Tompkins County. up to $250 LL2 of 2007 GC 129 Watercraft 73-c of the New York StateNavigation Law 4/13/2004 GC 205-7 Zoning No less than $100/day and no greater than $250/day for each day of violation, in addition to penalties prescribed by state law 2017-59 GC 212-4 E Moved: Ms. Zahler Seconded: Mr. Goldman Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Date Adopted: 1/10/19 RESOLUTION 2019-35: MANDATORY JUSTICE SCHOOLING RESOLVED, that the Justices be authorized to attend training schools during the year and will be reimbursed for approved expenses provided the funding is available. 22 TOWN OF ULYSSES Organizational Meeting January 10, 2019 Moved: Ms. Zahler Seconded: Mr. Goldman Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Date Adopted: 1/10/19 RESOLUTION 2019-36: VEHICLE BENEFIT: RESOLVED, that because the Highway Superintendent and Water District Operator are on call 24 hours a day, seven days a week, the Ulysses Town Board authorizes the use of town vehicles for travel to and from work, provided they are not used for more than incidental personal use. Mileage should be recorded and submitted to the Town Clerk annually. Moved: Ms. Zahler Seconded: Mr. Goldman Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Date Adopted: 1/10/19 RESOLUTION 2019-37: DISTRIBUTION OF MINUTES RESOLVED that once all resolutions of the Organizational Meeting are completed, the Town Board will make a motion to accept the minutes as a whole. These minutes shall be the final minutes of the meeting and a certified version of the complete Organizational Meeting minutes will be distributed by the Town Clerk to all employees and elected officials within 14 days of completion and will be posted to the website. Moved: Ms. Zahler Seconded: Mr. Goldman Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye 23 TOWN OF ULYSSES Organizational Meeting January 10, 2019 Vote: 5-0 Date Adopted: 1/10/19 RESOLUTION 2019-38: COMMITTEES APPOINTED BY THE TOWN BOARD The following working groups or committees are appointed by the Town Board for specific purposes and may or may not have terms of office: COMMITTEE MEMBERS E-MAIL TERM Sustainability & Conservation Advisory Board Roxanne Marino - Chair Rmm3@cornell.edu Through 2019 Sue Poelvoorde spoel@zoom-dsl.com Bara Hotchkiss baraHotchkiss@gmail.com Brice Smith brice.smith@cortland.edu Robert Oswald reo1@cornell.edu Don Ellis don@lakepassage.com Andy Hillman andrew.hillman@davey.com Youth Commission Sharon Bilotta – Chair seb@fltg.net Through 2019 Reanna Lavine – Town reabug@gmail.com John Gregory - Village jgregory@ithaca.edu Ben Carver – Village Trustee Carver@trumansburg-ny.gov Nancy Zahler – Town Board Zahler@ulysses.ny.us Janice Johnson – County jjohnson@tompkins-co.org Paul Pennock – School ppennock@tburg.k12.ny.us Agriculture Committee Chaw Chang - Chair stickandstonefarm@gmail.com 4/12/16-12/31/18 Greg Reynolds greynolds@glenwoodfarms.com 4/12/16-12/31/18 Krys Cail Krys.cail@gmail.com 4/12/16-12/31/18 John Gates Gates3580@gmail.com 4/12/16-12/31/19 Mark Ochs ochsconsultingllc@gmail.com 2/7/17-12/31/19 TTHM Working Group Stan Seltzer seltzer@ithaca.edu No Term Set Ann DiPetta adipetta@twcny.rr.com Diane Hillmann Metadata.maven@gmail.com Elizabeth Thomas supervisor@ulysses.ny.us Michael Boggs boggs@ulysses.ny.us Safety Dave Reynolds No termination 24 TOWN OF ULYSSES Organizational Meeting January 10, 2019 Committee (as required by PERMA) (Highway) date Carissa Parlato – Safety Coord. Nina Thompson – HR Michael Boggs – TB Scott Stewart – Union (Nancy Zahler – TB Alternate) Records Advisory Board Jeff Burns Carissa Parlato Liz Thomas John Wertis Through 2019 Moved: Ms. Zahler Seconded: Mr. Goldman Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Date Adopted: 1/10/19 RESOLUTION 2019-39: CONTRACTS Resolved that the Town Board approves the Supervisor to enter into contracts with the following entities: Entity Estimated Contract Amount for 2019 Contract not to Exceed Amount for 2019 American Legion (Assistance for Veterans) $475 $475 BAS software annual agreement for water billing $700 $1,000 BAS software annual agreement for clerk program $650 $1,000 Cemetery and Jacksonville Park Mowing $2750 & $2411 $7,000 Cleaning- Wednesdays $30/hr $30/hr Cleaning- Weekends $20/hr; $600/month + annual floor wax @ about $900 $20/hr; $600/month + annual floor wax @ about $900 Community Science Institute $6,188 $6,500 Cooperative Extension (Youth Programming) $49,007 $50,000 25 TOWN OF ULYSSES Organizational Meeting January 10, 2019 Engineering - MRB See 2019 rate schedule Not to exceed rate schedule. Foodnet $2,250 $2,250 Gadabout $2,000 $2,000 General Code (for annual fee only, zoning update will be bid separately) $1,195 $2,500 IT Services $45/hr to $80/hr $85/hr Landscaping $65/hr $65/hr Lifelong $1000 $1,000 Stormwater Coalition $1500 $2,000 Trumansburg Senior Citizens $850 $850 Tompkins County Recreation Partnership $8,436 $9,000 Tompkins County Animal Control $18,134 $18,300 Trumansburg Conservatory of Fine Arts $3,500 $3,500 Trumansburg Community Recreation (can also put in recreation reserve for future use) $2,500 $2,500 Town Hall – Mainstay - Plumbing, electric and heating (As needed) Tompkins County Soil & Water $1500 $1500 Ulysses Historical Society $700 $700 Ulysses Philomathic Library $12,500 $12,500 Williamson Law – Accounting Software $1,038 $1,500 Williamson Law Book- Tax Glance software program $124 $200 Village of Trumansburg Police Contract $0 $0 Village of Trumansburg Sidewalk Maintenance $29.17/hr Up to $30/hr Winterfest $1000 $1,000 Moved: Ms. Zahler Seconded: Mr. Goldman Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Date Adopted: 1/10/19 OTHER ANNUAL APPOINTMENTS 26 TOWN OF ULYSSES Organizational Meeting January 10, 2019 Supervisor Appointments: Bookkeeper Nina Thompson Deputy Supervisor 1 Nancy Zahler Deputy Supervisor 2 Michael Boggs Elected Officials Appointments: Court Clerk Angela Champion Deputy Town Clerk Sarah Koski Second Deputy Town Clerk Michele Mitrani Deputy Highway Superintendent Scott Stewart EXECUTIVE SESSION: Ms. Zahler moved to go into Executive Session at 9:52am for the purpose of discussing a matter of personnel. This was seconded by Mr. Goldman and passed unanimously. Mr. Goldman moved to end Executive Session at 10:08am. This was seconded by Mr. Boggs. ADJOURN: Mr. Goldman moved to adjourn at 10:08am. This was seconded by Mr. Boggs. Respectfully submitted by Carissa Parlato on 1/11/19