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TB Minutes 2013-11-07
- F f 7 Meeting of the Ithaca Town Board P. Thursday, November 7, 2013 at 5:30 p.m. & "�# 215 North Tioga Street, Ithaca, NY 14850 g Agenda 1. Call to Order 2. Public Hearing Regarding the Town of Ithaca Preliminary Budget for 2014 3. Consider Approval of Employees' Wages for 2014 4. Consider Adoption of the Preliminary Town of Ithaca Budget for 2014 as the Final Town of Ithaca Budget for 2014 (possible) 5. Consider Acknowledgement of modifications to the Dec 5, 2012 draft Comprehensive Plan and preparation of a revised document 6. Consider consent agenda a. Town of Ithaca Abstract b. Minutes of September 23, 2013 c. Minutes of October 3, 2013 d. Minutes of October 7, 2013 e. Minutes of October 21 , 2013 Meeting of the Ithaca Town Board Thursday,November 7, 2013 at 5:30 p.m. Minutes Board Members Present: Herb Engman, Supervisor; Bill Goodman, Deputy Town Supervisor; Pat Leary, Tee-Ann Hunter, Eric Levine, Rich DePaolo, and Rod Howe Staff Present: Susan Ritter, Director of Planning, Bruce Bates, Director of Code Enforcement; Mike Solvig, Director of Finance, Judy Drake, Director of Human Resources; Paulette Terwilliger, Town Clerk and Susan Brock, Attorney for the Town Item 1 —Call to Order Mr. Engman called the meeting to order at 5:33p.m. and added two items to the agenda; the approval of an appointment to the Ethics Board and the Bolton Point abstract to the Consent Agenda. The Board agreed. Item 2 —Public Hearing Regarding the Town of Ithaca Preliminary Budget for 2014 Mr. Engman opened the public hearing at 5:34 p.m. Mr. Steve Bowman, Bundy Road. Mr. Bowman spoke in favor of adding the funds back to the budget for TCAT because people on West Hill have concerns about traffic and anything that we can do to encourage mass transit should be done. Bruce Anderson, The Parkway. Mr. Anderson encouraged the Board to include the $50K in the budget. He added that he sits on the Citizens Advisory Committee for TCAT and it is a concern to TCAT. He stated that he is a consultant and when businesses look at things the two important issues are satisfying their customers and secondly making money; if they do the first they will do the second. He said that TCAT is satisfying their customers as shown by the increase in ridership from 2003-2012 by 40% so they are doing something right. He is convinced they are running efficiently and are satisfying their customers. The City, the County and Cornell each pay$829K a year and he is surprised the Town would withdraw $50K. He went on to say what is the economic impact; 473 hours of TCAT service which is 2 trips per weekday from downtown to the hospital. He isn't saying they would discontinue that, but that is the impact. He summarized by saying that TCAT is doing their job and satisfying their customers and decreasing emissions so he strongly encourage the Board to restore the $50K that we have considered taking out. Bill Sonnethstuhl, Winston Dr. Mr. Sonnethstuhl spoke in support of TCAT saying that he rides the bus every day and they are unfailingly courteous, and even with the construction going on on Hanshaw Rd we still have full busses. He encourages the Board to reconsider investing in TCAT. He also stated that he thinks the town is one of the largest consumers of TCAT so we do have an obligation to support it and in terms of our Comprehensive Plan, a lot of the thought we have put into that talked about getting people out of cars and into public transportation so we should support it. Page 11 Gary(unknown), Sapsucker Woods Rd. He supports TCAT and wants the town to add the money back in to the budget both as a consumer and because he meets with new employees through his job at Cornell Transportation and they are often surprised by the options they have and the price of parking as well as rentals and buying property and he shows them their options using TCAT as a transportation option that makes living further out is accessible and has public transportation options. Sid Saltzman, Savage Farm Drive—Mr. Saltzman thought that TCAT is terribly important for Tompkins County and therefore the Town so whatever little effect the Town may have on TCAT's policies and if we want to have any impact at all it is important to make some contribution to the budget because otherwise you are just beggars to the table and it is not good for the Town to be in that position. Robert Court, Kenwood Drive—Mr. Court echoed everyone else for the simple fact that outside of the city, the town has the most riders and it would be good for the town to contribute. He submitted a petition signed by riders in support of putting the money back in the budget. (Attachment 1) Roger, Texas Lane—Roger stated that he is on the TCAT Citizens Advisory Committee and VCH Planning board. He stated that he served on the committee that drafted the Energy Action Plan that he hopes will be included in the Comprehensive Plan and for all of the reasons we have heard before as well as because the Town is on record as supporting TCAT in the Transportation Survey and the Transportation Impact Mitigation Study and that is all the SOVs that would be in the town if it weren't for the award winning transit service. It takes more than lip service and happy talk to keep the busses going. He urged the Town to put the money back in and think about increasing it in the future to something that is more proportional to the services the Town gets. Jeff Dunn, Dryden—Mr. Dunn stated that he is also on the Citizens' Advisory Committee and was present in his capacity as a member of that committee. He read from a prepared statement regarding reinstating the funds for TCAT. (Attachment 2) Resident of West Hill—Stated that she would be stranded without the bus and she would hate to see any of the services diminished or changed. There was no one else wishing to address the Board and the public hearing on the budget was closed at 5:52 p.m. Town Board Comments Mr. DePaolo stated that he generally supports the sentiment of the people that have been speaking but he also urged them to appear at the budget hearings of any number of Tompkins County municipalities who don't contribute more than their residents do through the course of normal county taxes. He went on to say that it was nice to see everyone here, but it is a shared Page 12 responsibility and there are municipalities that also might be asked to step up and alleviate some of the financial constraints. Mr. Engman gave some background, stating that the reason he left this out of his budget, noting that in Towns the Town Supervisor has the responsibility to submit a budget to the Town Board, and he left it out of after talking with our Budget Committee over the course of the preparation. The Committee did a 5-year projection of the budget and discovered that within 5 years, 2 of our accounts will have no fund balance if we don't start doing something now. One of those funds is Public Works and the other is the General Town Wide Fund which is where our contribution to TCAT comes from. Mr. Engman stated that we cut$75K out of our PW budget to try and start to prepare for that day when we would have no money left in that account and we cut $50K out of TCAT. Mr. Engman explained that the reason he chose TCAT is that the Town cannot give a gift to a nonprofit and because TCAT is a nonprofit we have to have a contract with deliverables and that is what we did; we have a contract with TCAT. He explained that over the last 5 years, every time we went to TCAT with a request or every time citizens from the Town or the Village of Cayuga Heights went to TCAT with a request, we got a flat"no" as an answer and when we asked to have some sort of input into the decision making process at TCAT, we were told we could come to the Citizens Advisory Committee and Mr. Engman stated that you do not have to make a $50K contribution to go to the Citizens Advisory Committee. He felt we received no consideration for our quarter of a million dollars. He explained that to him, when we have that sort of non-reaction from one of the groups with whom we contract, it becomes fairly obvious that they are a perfectly legitimate place to cut in order to start to balance our budget, at least partially, over the next five years. Mr. Engman went on to say that he does not think the public has been given all of the facts stating that if you look at the partners share's history, and we heard earlier that each of the partners put in $829,432, but if you look at the history, you will find that that partners' share has not increased in a decade. The three partners have not increased their share of the operating budget in a decade. So costs have increased so where has that money come from; it has come from the Federal Government, the State Government, rider fees and any other grants or contracts that could be brought in. Town of Ithaca residents already pay Federal taxes that go to TCAT, we pay State taxes, some of which go to TCAT, we pay County taxes that go to TCAT and we pay rider fees, and in the coming year, we will be paying part of the mortgage fee which will add $800,000, potentially, to the TCAT budget. So our$50K means virtually nothing to TCAT but it means a lot to us; that is three-quarters of a percent in our tax levy increase. Even without TCAT in our budget, we will still have the largest tax levy increase than the county or the city. Mr. Engman noted that an article in the Ithaca Times reported that because of the new mortgage tax, both the City and the County were able to cut $183K out of their allocation to TCAT this year; that is capital project money but money is money, and it's still tax dollars. He stated that they are able to cut their contribution but we are getting criticized for cutting $50K. He thought there is a lot of background that people need to understand about this issue and added that when the Town first went into this agreement, it was his understanding that other municipalities would be asked for contributions also but five years later it is just the Town; we have become the Page 13 money bags for the towns and villages that get these services also and they haven't been approached. He feels it is time to restructure the whole situation. When we look at all of the contributions we make to community groups, not just TCAT, but Gadabout, the library, and a whole bunch of others; if we can't get our budget down to where we won't go broke in those two accounts, they will be targets also because that is the only place we have flexibility. We have already cut our internal budget and we need to get serious now. Ms. Leary could not believe that with a TCAT budget of$13M,people are coming here telling us that our$50K is going to cause routes to be cut and fares raised. She thought this was fear mongering on the part of the media, TCAT and the County. She went on to say that our contribution hasn't changed anything in the routes, the fairs or anything else in the last 5 years that we have contributed $250K. We don't pay the drivers' salaries and they haven't had a raise in two years and to say that our cutting this $50K a year is going to cause all these disasters; someone is telling you the wrong information, it is a drop in the bucket. Mr. Levine thanked everybody for coming out, noting that this is an important issue and that everybody on the Town Board agrees with the praises and the importance that is put on TCAT but that is not the issue. The issue is whether the residents of Ithaca should be double taxed for the service where everybody else in the County is not. We entered into a voluntary contract 5 years ago; we didn't have to but we believed in TCAT. A quarter of a million dollars later, the rest of the County has not followed suit. So we would like everybody to understand that we would like that to change and that is what we are trying to do. Mr. Engman added that we are not saying this is the end of the road; we can sit down and have conversations with TCAT about what deliverables TCAT can do for our money because we need to get something for it; it is illegal for us to just give money away. We have to have deliverables and we can have that conversation in the coming year but TCAT is going to be in very good shape this coming year with the mortgage tax and Cornell increasing their subsidies so we have time to figure out something and work with the other municipalities. We need to talk on a much broader scale with the other municipalities in Tompkins County. The Town of Lansing is the 3rd highest user behind us and the City; the Town of Dryden has a substantial fund balance and so do a lot of the other towns and villages and we are saying let's have a conversation. At the end, TCAT might be stronger for it and maybe we can work out something better for everybody but right now we are being played for chumps. Ms. Leary added that it has been characterized as a partnership and we were not partners in any sense; when we requested things from TCAT they didn't listen to us so it has been 5 years of charity and we are not supposed to be giving charity. She went on to state that she now regrets going along with it now; she was in favor of it but now, now that we want it to be more of a County responsibility,which it is, we are be looked at as the bad guys and routes are going to be cut. That is crazy talk. Mr. Engman stated that further discussion could happen during the budget agenda item. Item 2 Consider Approval of Employees' Wages for 2014 Page 14 TB Resolution No. 2013-137: Approval of Employees' Wages for 2014 Whereas, the governing Town Board of the Town of Ithaca has reviewed the proposed wages for the Town of Ithaca non-collective bargaining employees for the year 2014, utilizing the 2% Cost of Living Adjustment wage scale approved by the Town Board on August 12, 2013; and Whereas, the Board has reviewed the wages established by the collective bargaining agreement with the Public Works unit represented by Teamsters Local 317, which is also a 2% Cost of Living Adjustment increase; now, therefore,be it Resolved, the governing Town Board of the Town of Ithaca does hereby approve the said wages for the non-collective bargaining employees and collective bargaining employees for 2014, as filed in the Human Resources Office. Moved: Pat Leary Seconded: Tee Ann Hunter Vote: ayes—Hunter, Leary, Levine, DePaolo, Engman, Goodman and Howe Item 3 Consider Adoption of the Preliminary Town of Ithaca Budget for 2014 as the Final Town of Ithaca Budget for 2014 Mr. Engman asked if there were any proposals for changes to the budget as submitted at this time. Mr. Goodman made a motion to add back into the budget $20,000 for TCAT. He explained the figure by saying that we are considering decreasing our funding for the emergency generator after the Public Works Committee had looked at that item and we are talking about increasing our Sustainability Planner line item by$25,000 and allocating another$5,000 for the Hydrilla outreach so he is proposing that the Board take the additional $25,000 that is left in savings from the emergency generator and put that in for the TCAT line item. He wanted to make clear his thoughts and reasons were that as has been mentioned tonight, the $50K the Town has been giving is less than half of I% of the overall TCAT budget and as we have talked about in the past, our contribution is symbolic in that it does not really have a major impact on TCAT. He added that in fact, since we started giving money to TCAT, service on West Hill has actually decreased because they have to serve where they can get the riders and the fares and that is a valid business decision,but he wanted to point that out. The reason he is willing to continue to make a symbolic contribution is because he thinks all of the municipalities in the county and the County itself needs to have a discussion about the future of TCAT because as it their budget projections show, they will be using up their fund balance by 2017 and even if the Town continued to give $50K for the next five years, that would just mean they would use their balance in 2018. Mr. Goodman stated that he does believe TCAT is a valuable service and we should all be supporting it and he is hoping that the Town's offer to put in some more money will keep us involved in that dialogue and will also serve as an incentive for some other communities to start Page 15 contributing more and give us some time to figure out what he believes should be done more which is to have the County and Cornell step up more. He understands that how TCAT was created out of three separate systems years ago that they created an agreement that said the partners would put in equal shares and they would get equal representation on the TCAT Board but that has to be reanalyzed because Cornell gets a huge benefit from TCAT, much greater than they are contributing now. He is tired of Town taxpayers paying a lot of money for things that benefit Cornell which has a Million endowment after making 15% interest on their endowment over the past year. We need to have a big conversation this year on how to make Cornell and the County put more into TCAT funding. He envisions that we won't give our authorization in January to sign the existing agreement but we will come up with a new contract and the funds won't be released until we see some very substantive conversations happening about the financial situation of TCAT. Motion restated: Add$20,000 into our 2014 Budget for TCAT seconded by Rod Howe. Discussion Mr. DePaolo thought it was an interesting idea and he applauds the notion of coupling support with conditions and he like the idea of coming up with parameters for going down the road with TCAT, but he didn't understand at this point, as a legislator, how to react to the motion because he doesn't know what Mr. Goodman is specifically asking TCAT to do; so to say we will put it aside as a place holder and then only if certain conditions are met... He asked Mr. Goodman what he was envisioning in the next fiscal year because without that he felt he didn't know how to weigh the financial value of the proposal. Mr. Goodman responded that personally, before I would vote on a new agreement, he would like to see at least want to see an equal contribution, $20,000 from some other municipality or municipalities and also want to see how we can, even within the current constraints, find a way where Cornell and Tompkins County would be paying more, at least in their 2015 budget. He reserved the right to change his mind, noting that he is always open to ideas. Mr. DePaolo followed up by saying that Mr. Goodman was drawing a connection between something that the Town would be receiving and the money that would then be released and he suggested that following along that line of logic, should we reinstate the full amount, because we are not binding ourselves to releasing it, and then we potentially have more leverage to get a better agreement. He thought that at this point, $20,000 may be seen as a nonstarter and whether that is important enough to the full Board to warrant a larger amount,but, given that we are holding out for a set of conditions that would probably require fairly radical changes to the way TCAT is run, he wasn't sure $20,000 gets you anywhere near there. And the argument could be made that the Town,just based on ridership, may have an obligation along with the Comp Plan and Energy Action Plan that rely heavily on mass transit and the cost to the average household is less than $5 a year to reinstate the additional $30,000. Mr. DePaolo offered a substitute motion that we reinstate the $50,000 contingent on the same set of development and deliverables that Mr. Goodman stated but not hamstring ourselves to the amount of money we could give if the subsequent agreement warrants additional funds. Page 16 Restated: Movement to amend the original motion to increase the amount back into the budget to $50,000 with the same contingencies. Rod Howe seconded. Discussion on the amendment Mr. Levine stated that he understands where Mr. DePaolo is coming from but what he likes about the $20,000 figure is it sends a message but doesn't preclude going up to $50,000 or another amount subsequent years because we would be going into a multi-year contract and adjustments could be made there. He thought if we go back to the same $50,000 we haven't changed anything or sent any message and this year we need to put our foot down and say to other municipalities they need to step up. Mr. DePaolo responded that right now we are offering nothing and that is the key difference; Mr. Goodman and I are both saying that there is nothing out there. There is potential money if certain conditions are met, we don't know exactly what those conditions are or how it is going to be received by TCAT,but I am not proposing that we unilaterally reinstate $50,000 without any set of deliverables so we are putting our foot down. He felt we would leave ourselves more negotiating room if the full amount was in the line. Ms. Hunter wanted to clarify with Mr. DePaolo and Mr. Goodman when in this process they envision we will announce the conditions of our contribution? She felt that we have had disagreement already on the existing contract so it seemed a little arbitrary right now. She asked how they envision that process and the timeline? She didn't understand how TCAT could deliver some of the things that have been said such as contributions from other municipalities. They can't control or deliver those. She said if she were to give money it would be with a clear understanding that there would have to be a change in 2015 showing significant progress was made on the ideas presented. Mr. Goodman explained that to him, the conditions would be whatever the majority of the Board agrees to and the process would be getting to those things the Board is comfortable requiring as conditions and he envisions that at the TCCOG meeting next month and then at future meetings with the stakeholders over a number of months where ultimately we would come up with some deliverables. Ms. Leary spoke to the amendment in answer to why$20K not $50K, Mr. Goodman made the case; that's all we can afford this year and that is why she would not consider anything more. She then spoke to the general idea and agreed that TCAT can't force anybody to contribute but they can try and they haven't. Her basic discomfort with even the $20K is that all this dialogue can happen without the $20K and if TCAT is so mercenary that they need the $20K as earnest money to engage in a dialogue with us and with other entities then she doesn't consider them serious. She wondered why we have to bribe them with $20K and it prolongs the lobbying that we will have to get to release the amount we do agree on. She preferred to cool it for a year and engage in those discussions and see what comes up in a year and go from there. Mr. Goodman responded that he is not comfortable with going up to $50K in 2014 because of the idea of symbolism. Either amount is mostly symbolic but he wants to send a message with Page 17 his symbolism to the County and Cornell that he really thinks they need to step up and that he is not willing for them to be taking the town for granted anymore and by keeping it the $20K that we are saving from our emergency generator, that keeps our tax levy increase to the 3.85%that we started this budget with and he is not willing to increase our tax levy increase, especially since the latest from the County's deliberations is that they are talking about a 2.95% in their tax levy and the City is talking about a 2.08% in their tax levy so he is not willing to do more than the 3.85% levy in our budget. Mr. Engman said those were some of the same points he wanted to make and added that because we are going to talk about some of the other items; we have added $19K because need to come up with matching funds for a grant through TIP so actually, right now, if we even add the $20K that would put us over a 4% tax levy increase and that would be almost double what the City and County are proposing so again, he said he cannot see having to tax ourselves excessively in order to allow the County and the City to get by with very, very small tax increases compared to ours. He agrees with Ms. Leary that the best strategy is to realize that we have made a$250K down payment and to take the year and figure out what the future is going to look like and it can be without the pressure of either the $20K or the $50K and we can work out something that will be best for TCAT and all the other municipalities as well. He felt that would be the cleaner approach. Mr. Levine said that when Mr. DePaolo made the amendment he pointed to some moral obligation on the part of the town because of our high ridership attendance on TCAT and he believed, although he didn't have numbers for it, that a lot of that ridership is Cornell-based... Ms. Dotson shook her head no from the audience and stated that that ridership has been removed from our number. Mr. Levine said it that is the case he would stop his comment. Mr. DePaolo addressed the comments regarding affordability saying that we are complaining about fund balances going down and that is a legitimate concern, but if we don't spend the money, it doesn't become less affordable it just means the money ends up in fund balance if we don't use it; putting it in the line item doesn't make it an expenditure except for accounting purposes. It is not a hard expense at this point because we don't really know what we are going to do with it, I understand what that it affects the amount people are going to pay by about $5 a household but he didn't think that meant we "can't afford" it. He thought that comparing the Town's tax levy to the City and the County is a bit of a stretch because they are higher than ours to begin with which was not to say we should go wild, but a 3.85% levy increase is much less consequential to us than it is to the City or County. Mr. Levine wanted to clear up the question of what the increase would do to an average household and asked Mr. Solvig. Mr. Solvig said the current increase is $14 per household so the addition of$20K and covering it through raising property taxes would be add$2 to that increase bringing it to a $16 increase per household and the full $50K would add $7 to the original increase bringing the total increase to $21per household. Ms. Hunter wanted to say that she is hopeful that we can engage into a good faith discussion with TCAT noting that she has been aware of us trying to work with TCAT over the years to address the fulfillment of this contract and our announcement at the beginning of the budget Page 18 process that we wanted to withdraw this money probably came as a bit of a shock and she imagines that restructuring and finding alternate funding takes time. Ms. Hunter wondered if there were other things in the budget that could be looked at to fund TCAT without raising the tax levy and she brought the Board's attention to page 6 where there is $10K in a contingency fee line. Mr. Engman said that the item before the Board right now is the amendment and we shouldn't start on another item but Ms. Hunter thought they were the same issue because she was looking at alternate funding for the amount to TCAT which could influence the decision on the TCAT monies and Mr. Engman thought the rules of order are to finish one amendment before another. Ms. Leary spoke up saying that we all agree that the $20K or$50K to TCAT is symbolic and the rest of the items in the budget are not, they are real items that we need and she was surprised Ms. Hunter was suggesting cutting solid, concrete line item expenditures in order to make a symbolic gesture of good faith to TCAT and she thought that was the wrong priority. She added that the TCAT funding has always been an optional expenditure for us. Mr. Engman restated what was on the table at the moment which is an amendment to raise the amount to $50K from the original motion of adding $20K back in. Vote on the amendment- Ayes—Rod Howe, Tee Ann Hunter and Rich DePaolo Nays—Herb Engman, Bill Goodman, Pat Leary and Eric Levine. The motion failed. Mr. Engman brought the original motion back to the floor which is to add the $20K back to the budget with the contingency that we craft and enter into a new agreement and asked if there was any further discussion on that. Ms. Hunter asked if this was the time to find some other money from other lines and Mr. Engman responded that she could amend the current motion on the floor to say that in order to compensate for the funding of the $20K another amount should be taken out. Ms. Hunter proposed an amendment to reduce the Contingent Account A I 99.499which is a line that has been in there for years and has never been expended and has been increased by$5,000 and she would like to reduce that by$5,000 and increase the contribution to TCAT from $20K to $25K. Rich DePaolo seconded. Discussion: Mr. Howe asked why we have that line item and Mr. Engman responded that the simple answer is that all towns do it to cover what we haven't thought about we at least have some money to put toward it. It is a small amount set aside so we don't have to dip into fund balance for surprises or things we didn't think of or thought would be lower. Ms. Leary stated that she wouldn't cut a contingency in half for a symbolic gesture and Mr. Engman agreed saying that he does not think it is the correct approach and that it is better to start with zero than to have money upfront because you want to go in with a blank slate. Mr. DePaolo responded that we are proposing starting with zero and the possibility of entering into meaningful discussions is diminished by completely removing the potential for continued support; again, this has turned into a symbolic battle and at the end of the day, suppose our contribution is not important enough to TCAT and they say screw you and your developments on West Hill so these things do have consequences and it is symbolic to a point but people do hold grudges and there Page 19 should be a middle ground here that we are not getting to and it is potentially going to come back and bite us, particularly as we propose to double the population in the next 50 years. Ms. Hunter talked about the different funds and said that it was her understanding that the General Fund is somewhat similar to the contingent fund in that if we run into a problem and we don't have money in the budget we can bring it in from there so reducing the contingency fund from $l OK to $5K would not expose us to some vulnerability in the event of an unforeseen event. Mr. Engman reminded the Board that we did a 5-year projection and all of that money goes away and we have to start exerting some discipline in expenditures right now or we will be increasing taxes dramatically in the years ahead; we must start slashing our expenditures because we don't have any other place to get the money. Ms. Leary addressed Mr. DePaolo and wanted him to listen to what he just said because she said he is saying that if we don't offer$20K or $25K with them then they won't engage in serious dialogue with us or they will tell us screw you after$250K; they are the ones that need the money and are asking us for the money so if they are that petty that they do not want to engage in serious dialogue she was not giving them any more money. Mr. DePaolo responded that they have both made their respective points and he stands by what he said and does not feel that it is unreasonable to assume that people in local governments have long memories. Mr. Goodman called the question. Mr. Engman restated the question which is whether to take $5K from the contingency account and add it to the $20K in the current proposal to increase it to $25K. Ayes—Bill Goodman, Eric Levine, Tee Ann Hunter and Rod Howe Opposed—Herb Engman and Pat Leary. Amendment passed. Next proposal on the floor is to provide $25,000 to TCAT with the contingency of working out an agreement satisfactory to the Town Board for the next year. Mr. Goodman called the question. Vote Aye—Tee Ann Hunter, Eric Levine, Bill Goodman and Rod Howe Nays—Rich DePaolo, Herb Engman, and Pat Leary Motion Passes. Mr. Engman reviewed the other changes made to the budget from the last meeting which leaves the tax levy increase at 4.14%right now. He added that we cannot pass the budget now because the changes have to be made and submitted to the State Comptroller prior to adoption so we would adopt the budget at the meeting on the 18tH Discussion: Mr. Howe asked if we could spread the generator over a three year period versus a two year or are there any other areas where we have some leeway because he does not want to see the levy increase to cover these changes and Mr. Solvig responded that you don't have to raise the levy, you could take it out of fund balance. Discussion on whether to take it out of Fund balance or increase the tax levy. Mr. Engman argued for increasing the levy because that shows the taxpayers where the money is coming from and is transparent. Ms. Hunter asked if other Board members would like to spread the generator costs over three years and if that was discussed at the Public Works Committee because with the new streamlined process and purchase not coming back before the Board, she is not comfortable approving high-ticket equipment purchases that the Board does not approve at the time of Page 110 purchase with specifications and further discussion. Mr. Engman responded that we could but it is a gamble. We may need it, prices may go up, whatever. You just don't know. Ms. Leary said she is against stretching out because she does not want to take a risk with health and safety and most of all not to fund a symbolic gesture. Mr. Engman asked Mr. Weber to explain the estimate and Mr. DePaolo stated he is somewhat dubious as to the size and how it is being specked out and unless Public Works is starting every single thing at the same time you won't come near the need that is being identified and he wonders why and noted that he hasn't seen anything at the PW Committee level to show him why we need this at that size. In an emergency situation one would run only essential items and he would like to see something a little more spec'ed out before he approves the amount given and Mr. Engman said that we will find that out. Mr. Goodman made a motion that the changes proposed tonight be reflected in the tax levy and not be appropriated out of Fund Balance. Mr. Engman seconded. Discussion. Mr. DePaolo asked what the pros and cons would be and Mr. Goodman responded that as Mr. Engman has noted,we are going to have problems in the future with our Fund Balance so he doesn't want to take anything out now and the changes we have made should be for the residents now so they are aware of the immediate implications of what we are doing while we try and figure out how we are going to handle the future of the Fund Balance. Ms. Leary stated that she thought that by incorporating it into the tax rate we are assuming we are going to spend that $25K on TCAT and she did not want to make that assumption adding that it may take us until June to come up with an agreement or we may never come up with an agreement so she wants the tax rate to reflect what we went into this budget session assuming; that we were not continuing any further contributions to TCAT. If we have to change it down the line then we will have to make adjustments in the tax rate in our next year's budget. She stated that she does not want to tax our residents now on an expenditure that we haven't made and may never make. Mr. Engman stated that his argument as the seconder is that we have the potential to spend the money in 2014 so therefore in full transparency to the public, we should tax now because if we are going to have to spend it, it should be allocated. Mr. Levine agreed with Mr. Goodman and Mr. Engman because there is the potential of an expense. Mr. DePaolo noted that it is not fair to say that this one thing caused the rate to go over 4%just because it is the last thing we talked about; any item in the discretionary expenses causes the rate increase. He went on to say that it doesn't really matter to him either way because people are smart enough to understand that it is six of one and half a dozen of another. Ms. Leary responded that to the tax payers that have to pay the higher tax rate it will not be symbolic. She thought it is a symbolic line item that we are not going to start spending in Page 111 January and it is going to take a while so we are asking our residents to pay a higher tax rate for this symbolic allocation and she did not think that was right; this is not symbolic to them. Ms. Hunter responded that she has often heard around board tables discussions about certain contributions and initiatives for not-for-profits and products versus administrative costs and we just increased our budget by$25K for a Sustainability Planner which is an administrative cost and a contribution to TCAT which will hopefully result in public transit for individuals so she agreed with Mr. DePaolo in not laying this tax levy at the feet of one expenditure for purposes that are not necessarily the result of the increase. This is one of many expenditures that is going to make the levy increase. Ms. Leary responded that we have been very clear in the line of this discussion about what we are doing and why we are doing it and it is clearly to accommodate the $25K that we are setting aside for TCAT and if you are talking about symbolism and messages; what kind of message does this send? If the expenditure is sincerely contingent on the resolution of discussions but we are already taxing our residents as if we are releasing the funds, what kind of message does that send to TCAT about how serious we are about possibly not giving them the funds? She thought it sent a bad message. The assumption would be that we are going to spend it. Mr. Engman responded that he felt we should raise the money when we have a bill to pay and we have created a bill that may need to be paid and the payment can come any time in the year and it has to be in the budget in order to pay it. Call for a vote. Restated motion: A motion that the changes proposed tonight be reflected in the tax levy and not be appropriated out of Fund Balance. Vote: Ayes—Herb Engman, Bill Goodman, Eric Levine, Rod Howe and Tee Ann Hunter Nays—Pat Leary and Rich DePaolo. Agenda Item 4 Consider Acknowledgement of modifications to the Dec 5,2012 draft Comprehensive Plan and preparation of a revised document Mr. Engman explained that this is a resolution stating that we have gone over the proposals and comments and we are ready to take the next step of moving on to the draft environmental impact statement. Mr. Engman moved the resolution and Mr. Howe seconded it. Discussion: Mr. DePaolo asked if this is the end of the road for changes to the document and Mr. Engman responded that it might be changed through the dGEIS or public comments but this is saying we are ready to move on to the next state. Mr. DePaolo responded that at the last meeting we made a lot of progress but Ms. Hunter had a lot of input regarding the draft Land Use Map and he would like to hear those. Mr. Engman responded that this resolution is in response to Ms. Hunter's request to vote on the approval of the draft because she was not at the last meeting and Ms. Hunter said she was not ready to approve a draft without the SEQR process and Mr. Goodman responded this is not an approval but an acknowledgement that we have reviewed Page 112 the draft so we can move onto that SEQR process and this is not an obligation to not make any more changes. Mr. DePaolo wanted to clarify that the Board could make changes that may not be tied to the EIS and Ms. Ritter responded we could do a supplemental dGEIS. Discussion followed on what prompted the resolution and Mr. Engman and Ms. Hunter realized there was a bit of misunderstanding and the resolution was withdrawn. Agenda Items Consider approval of the 2013 water and sewer re-levy of delinquent 2012/2013 water and sewer rents Mr. Howe asked if this number was higher than usual and Me. Solvig responded that it has been going up about $1 OK a year. TB Resolution No. 2013-138: Water& Sewer Re-Lew of Delinquent 2012/2013 Water& Sewer Rents Whereas, $184,939.36 of outstanding accounts receivables for water and sewer charges inclusive of penalties and related surcharges for the billing period 12/1/12, 3/1/13, 6/1/13, and 9/1/13 remain unpaid and due to the Town as of October 15, 2013; and Reconciliation of Receivables ITEM# DESCRIPTION WATER SEWER TOTALS 1 Delinquent Re-levies $ 115,169.89 $ 69,769.47 $184,939.36 2 Penny Write Offs $ 0.00 $ 0.00 $ 0.00 3 Billing Credits $ (9,882.29) $ 908.79 $ (8,973.50) Account Receivable Balance: $ 105,287.60 $ 70,678.26 $175,965.86 Whereas, (Item No. 1 above) $184,939.36 of delinquent water and sewer charges inclusive of penalties and related surcharges for the billing period 12/1/12, 3/1/13, 6/1/13, and 9/1/13 remain unpaid and due to the Town as of October 15, 2013 to be re-levied onto the 2014 Town and County Tax Bills; and Whereas, (Item No. 2 above) $ 0.00 of delinquent water and sewer charges to be written off the books; and Whereas, Town Code Chapter 261 and Town Code Chapter 210 provides for all delinquent accounts for payment of water and sewer rents and related charges to be placed on the ensuing years tax roll as a re-levy; now therefore be it Resolved, that this governing Town Board approves delinquent water and sewer charges of $115,169.89 and $69,769.47, respectively, for re-levy to the 2014 Town and County Tax Roll; and be it further Page 113 Resolved, that a certified copy of this resolution along with a listing of those re-levied water and sewer charges are to be delivered to Tompkins County Assessment Department by the Town Receiver of Taxes for the purpose of adding these delinquent charges to the 2014 Town and County Tax Roll, the Finance Officer for accounting purposes, and to the Southern Cayuga Lake Intermunicipal Water Commission for the purpose of reconciling and account billing purposes. Moved: Bill Goodman Seconded: Tee Ann Hunter Vote: Ayes—Engman, Goodman, Leary, Howe, Levine, DePaolo and Hunter Added Agenda Item Consider Appointment to the Ethics Board Mr. Engman explained that we have two vacancies on the Ethics Board and Ellie Stewart had been proposed at a previous meeting but had to decline when she filled in as Chair of the Democratic Committee. Mr. Engman moved the resolution and Ms. Leary seconded it. Mr. Goodman recused himself stating that he is currently under investigation by the Ethics Board for his involvement in the grant for the Biggs property. Ms. Hunter asked if given the current investigator and Ms. Stewart being married to a County Legislator who is on the Capital Committee that recommended and approved the sale of the Biggs property, do we want to further complicate and muddy these waters by putting Ms. Stewart to the Ethics Board where she will be conducting this investigation and Mr. Engman responded that his argument would be that you don't judge a spouse by what the other spouse's connection is and if there is nothing to be gained personally by the legislator and in this case, simply being on the Legislature and this doesn't bring any money in from this project to the spouse, he did not see a conflict of interest. He added that in this town, somebody is going to have a connection somehow and in Mr. Goodman's case, he is the attorney for EcolVillage and using EcoVillage as a model (inaudible). Ms. Hunter asked if we have any other interested candidates and Mr. Engman responded we have an"other"but they haven't submitted the application and Ms. Stewart is the only Democrat. Mr. DePaolo stated that he knows Ellie and Will and he likes her but was uncomfortable because of their level of involvement in politics but he would support it because you have to give someone a chance. She would not be his first choice because of the length and breadth of the tentacles but.... Mr. Engman added that the other consideration is asking yourself if she would be a good candidate regardless of any current situation and he would say she would be a very good candidate no matter what came before the Board and he was hard-pressed to see how this is a conflict of interest or concern. Ms. Leary added that especially if there is an investigation, it is really important to fill the democratic vacancy. Ms. Terwilliger clarified that you cannot have more than 2 people from any political party. It is not a "democratic seat"that is empty it is a vacancy. The Town could get two independents, two republicans and one democrat. Ms. Leary responded that she would like to see as many democrats as republicans. Mr. Engman responded that they are not "seats" assigned to a party there is just a balance that is spelt out in the law. Page 114 Ms. Hunter wanted to say that she is not going to vote for Ms. Stewart and it is not because she doubts her ability to do the job,but she is a little bit uncomfortable with the possible perception that there is a little too much... they are a little to close to the issue. TB Resolution No. 2013 - 139: Appointment of Ellie Stewart to the Ethics Board Whereas there is an immediate need to fill a vacancy on the Ethics Board of the Town of Ithaca and Whereas Ellie Stewart has indicated she is willing to be appointed to the Ethics Board for a 5- year term Now therefore be it Resolved that the Town Board of the Town of Ithaca hereby appoints Ellie Stewart to a 5-year term as of this date through December 31, 2018 and Moved: Herb Engman Seconded: Pat Leary Vote: Ayes—Engman, Howe, Leary, Levine and DePaolo Nays—Hunter Abstained—Goodman Motion passed 5-1-1 Agenda Item 6 Consent Agenda TB RESOLUTION 2013 - 140: Adopt Consent Agenda BE IT RESOLVED, that the Town Board of the Town of Ithaca hereby approves and/or adopts the following Consent Agenda items: a. Town of Ithaca Abstract b. Bolton Point Abstract c. Minutes of September 23, Minutes of October 3, Minutes of October 7, and Minutes of October 21, 2013 Moved: Bill Goodman Seconded: Tee Ann Hunter Vote: Ayes—Goodman, Hunter, Levine, Leary, Howe, Engman and DePaolo TB RESOLUTION 2013 -140a: Approval of Minutes of July 8 and 22, 2013 Whereas, the draft Minutes of the September 23, October 3, October 7, and October 21, 2013 meetings of the Town Board have been submitted for review and approval; Therefore Be It Page 115 Resolved, that the Town Board hereby approves the submitted minutes as the final minutes of the September 23, October 3, October 7, and October 21, 2013 meeting of the Town Board of the Town of Ithaca. TB RESOLUTION 2013 - 140b: Town of Ithaca Abstract Whereas the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment; and Whereas the said vouchers have been audited for payment by the said Town Board; now therefore be it Resolved that the governing Town Board hereby authorizes the payment of the said vouchers in total for the amounts indicated. VOUCHER NOS. 4507—4564 General Fund Town wide 44,081.81 General Fund Part Town 5,796.78 Highway Fund Part Town 35,103.91 Water Fund 6,895.06 Sewer Fund 5,482.08 Gateway Trail 9,507.43 Salt Storage Building Replacement 159,507.99 Whitetail Drive Reconstruction 364,500.43 Forest Home Lighting District 152.26 Glenside Lighting District 42.83 Renwick Heights Lighting District 61.19 Eastwood Commons Lighting District 148.11 Clover Lane Lighting District 17.24 Winner's Circle Lighting District 57.40 Burleigh Drive Lighting District 58.40 West Haven Road Lighting District 177.06 Coddington Road Lighting District 105.51 TOTAL 631,695.36 TB RESOLUTION 2013-140c: Bolton Point Abstract Whereas, the following numbered vouchers for the Southern Cayuga Lake Intermunicipal Water Commission have been presented to the governing Town Board for approval of payment; and Whereas, the said vouchers have been audited for payment by the said Town Board; now, therefore, be it Resolved, that the governing Town Board hereby authorizes the payment of the said vouchers. Page 116 Voucher Numbers: 2008-2075 Check Numbers: 14888-14955 Burdick Hill Tanks Project Capital Impr/Repl Project Operating Fund TOTAL Less Prepaid TOTAL $ 464,848.18 $ 56,550.92 $ 97.101.28 $ 618,500.38 $ 34,834.72 $ 583,665.66 Adjournment Meeting wa^djourned at 7:32 p.m. Terwilliger, Town Clerk Page1 17 SUMMARY OF CHANGES TO 2014 TOWN BUDGET 2013 2014 2014 2014 FUND ADOPTED TENTATIVE PRELIMINARY ADOPTED BUDGET BUDGET BUDGET BUDGET GENERAL TOWNWIDE FUND $ 5,422,907 $ 4,884,913 $ 4,864,003 $ 4,864,003 GENERAL PART-TOWN FUND 1,470,110 1,483,625 1,513,475 1,608,475 HIGHWAY PART-TOWN FUND 3,777,660 3,650,300 3,650,300 3,650,300 WATER FUND 4,016,137 5,444,650 5,444,650 5,444,650 SEWER FUND 2,476,540 2,592,270 2,592,370 2,592,370 RISK RETENTION FUND 15,500 15,500 15,500 15,500 FIRE PROTECTION FUND 3,307,500 3,435,000 3,435,000 3,435,000 LIGHT DISTRICT FUNDS 13,020 14,020 14,020 14,020 INLET VALLEY CEMETERY FUND 1,500 1,500 1,500 1,500 DEBT SERVICE FUND 750,729 994,700 994,700 994,700 TOTAL TOWN BUDGET $ 21,251,603 $ 22,516,478 $ 22,525,518 $ 22,620,518 GENERAL TOWNWIDE FUND: - Restore funding for Hydrilla Outreach Activities in the amount of$5,000. - Decrease funding for Recreation Partnership by$910 to $61,333 (per Board Member Levine). - Decrease funding for PWF Emergency Generator by$50,000; fund over Fiscal Years 2014 and 2015. - Increase funding for Sustainability Planner by$25,000. Net of anticipated Park Foundation grant. - Net effect of above will decrease 2014 Expenditures by $20,910 to a total of$4,864,003. GENERAL PART-TOWN FUND: - Increase funding for Student Interns under Planning by$150 to $6,750. (Correction) - Add $29,700 to Planning Studies for Cayuga Lake Study. This amount will be offset by Grant Revenue. - Net effect of above will increase 2014 Expenditures by$29,850 to a total of$1,513,475. - Add $95,000 to Planning Studies for S.R. 96B Pedestrian Corridor Study. This amount will be partially offset by Grant Revenue of$76,000 for a net increase of$19,000. - Addition of above item will increase 2014 Expenditures by$95,000 to a total of$1,608,475. SEWER FUND: - Increase funding for Contractual under Information Technology by$100 to $10,750. (Correction) Town of Ithaca Department of Code Enforcement Monthly Activity Report for October 2013 Category Description Entries Building Permit Inspection In the Field inspection tied to a building permit 183 Building Permit Consultation In-office or in-field consultation w/project managers or contractors regarding building projects 32 Building Permit Review Review and processing of building permits 130 Complaint New Investigation New complaint investigation 8 Complaint Follow-Up Processing of complaints 5 Continuing Education Training, seminars, CEU's 15 Fire Incident Investigation Fire Incident Investigation following dispatched call 4 Fire Safety/Operating Permit Inspection Fire Safety inspection for and/or operating permit. Processing of notes and issuance of permit.1 Fire Safety/Operating Permit Re-Inspection Processing of Fire Safety re-inspection notes and issuing operating permit/follow-up.0 Legal Processing Order to Remedy, issuing Appearance Tickets, and actual court appearances 0 Meeting Attendance at Departmental meetings. Board meetings. Committee meetings & Staff meetings, etc.42 Miscellaneous Counter service, phone calls not associated with an active file.110 Stormwater Pollution Prevention Plan Review Field Inspection/Report 0 Zoning Board of Appeals Review and research of ZBA applications 8 Addresses (911)All related work for address changes 2 Town of Ithaca Code Enforcement Monthly Report 10/1/2013-10/31/2013 Building Permits issued BP # Date Value 9808 10/1/2013 $19,500.00 9826 10/1/2013 $8,200.00 9807 10/2/2013 $4,000.00 9813 10/3/2013 9812 10/3/2013 9814 10/3/2013 9811 10/3/2013 $0.00 9803 10/3/2013 $53,600.00 $0.00 $0.00 9828 10/3/2013 $16,700.00 9829 10/3/2013 $2,500.00 $0.00 9809 10/7/2013 $16,000.00 Description Strip roof to deck and reshingle Tear off and replace roof cover on existing structure. Rebuild masonry chimney and repair damaged roof dAnklnn ariiamnt tn rhimnnv Temporary bracing and permanent repairs to structural roof supports 1 of 4 Temp membranes event 10/11- 13/13 Alumni Weekend installation of 32 solar PV panels with a total rated output of 10.72KW on house roof. 1 of 4 Temp membranes 40 x 60 event 10/11-13/13 Alumni Weekend 1 of 4 Temp membrane 20 x 20 event 10/11 -13/13 Alumni Weekend Tear off existing roof cover and replace with like material. Tear off roof cover on detached garage and replace with like material 1 of 4 Temporary Membranes 40 x 60- Event dates 10/11 -13/2013 Alumni Weekend Install an 18 panel solar PV system on the roof of the house. 9818 10/8/2013 $7,400.00 Strip roof to deck and reshingle 9834 10/8/2013 $26,402.00 9819 10/8/2013 $12,500.00 Install 422-square foot roof mounted PV system on accessory structure roof Strip roof to metal deck, install new sloped Insulation board, and new PVC roof surface on lower West side fee category $80.00 Renovations and Addition to 1 & 2 Family Homes $65.00 Renovations and Addition to 1 & 2 Family Homes $60.00 Renovations & Additions to Commercial $50.00 Temporary Membrane Structure $300.00 Renovations and Addition to 1 & 2 Family Homes $50.00 Temporary Membrane Structure $50.00 Temporary Membrane Structure $80.00 Renovations and Addition to 1 & 2 Family Homes $50.00 Renovations and Addition to 1 & 2 Family Homes $50.00 Temporary Membrane Structure $80.00 Renovations and Addition to 1 & 2 Family Homes $65.00 Renovations and Addition to 1 & 2 Family Homes $150.00 Renovations and Addition to 1 & 2 Family Homes $80.00 Renovations & Additions to Commercial Monday, November 04,2013 Page 1 9830 10/10/2013 Town of Ithaca Code Enforcement Monthly Report 10/1/2013-10/31/2013 $4,698.00 Construct 280 sq. ft. utility shed in rear yard. No heating or eiectrical service in structure. $60.00 Miscellaneous 9799 10/11/2013 $12,090.00 Replace windows and entry door w/storm door 9832 10/11 /2013 $13,660.00 Strip house roof to deck and reshingle 9820 10/11 /2013 $9,000.00 Strip house roof to deck & reshingle 9821 10/11 /2013 $3,000.00 Strip garage roof to deck & reshingle 9823 10/11/2013 $7,350.00 Strip house roof to deck and reshingle 9825 10/11/2013 $11,700.00 Strip house roof to deck and reshingle 9827 10/15/2013 9831 10/15/2013 $3,000.00 $60.00 9837 10/17/2013 $10,045.00 9841 10/17/2013 $10,688.00 9835 10/18/2013 $252,000.00 Remove & haul away existing deck. Construct new 184-square foot rear deck on existing structure. Demolish existing & construct new rear deck. Relocate patio door into new opening. Strip roof to deck, replace deteriorated sheathing with new plywood Reroofing only - remove existing roof cover and replace with like material. Erect a 1 family, 2 story modular house on masonry foundation w/ crawl space $80.00 Renovations and Addition to 1 & 2 Family Homes $80.00 Renovations and Addition to 1 & 2 Family Homes $65.00 Renovations and Addition to 1 & 2 Family Homes $60.00 Renovations and Addition to 1 & 2 Family Homes $65.00 Renovations and Addition to 1 & 2 Family Homes $80.00 Renovations and Addition to 1 & 2 Family Homes $60.00 Renovations and Addition to 1 & 2 Family Homes $3,500.00 Renovations and Addition to 1 & 2 Family Homes $80.00 Renovations and Addition to 1 & 2 Family Homes $80.00 Renovations and Addition to 1 & 2 Family Homes $900.00 New 1 & 2 Family Homes 9785 10/22/2013 $2,000,000.00 Construct a 4 Story wood frame structure $4,500.00 Renovations and 9833 10/22/2013 9851 10/23/2013 that contains both residential and commercial occupancies. Contains NFPA 1.'^ A laR snrinkl $500.00 Build masonry veneer wall on existing single family structure $6,000.00 Finish basement with new sheetrock, laminated floor, and trim Addition to 1 & 2 . Family Homes $50.00 Renovations and Addition to 1 & 2 Family Homes $65.00 Renovations and Addition to 1 & 2 Family Homes Monday, November 04,2013 Page 2 Town of Ithaca Code Enforcement Monthly Report 10/1/2013-10/31/2013 9847 10/23/2013 $11,890.00 Install 150-square foot Photovoltaic System on top of roof on existing residential structure $80.00 Renovations and Addition to 1 & 2 Family Homes 9846 10/24/2013 $14,344.00 Remove existing raised deck on West side of the house and replace with a 16 ft by 12 ft deck in approx the same nianfi ln<;tflll 20 $160.00 Renovations and Addition to 1 & 2 Family Homes 9845 10/24/2013 $17,000.00 Remove existing raised deck on the North & West side of the house and replace with new 528 sq ft deck with no i^tairR in annrn* $80.00 Renovations and Addition to 1 & 2 Family Homes 9850 10/24/2013 $19,900.00 Install rubber roof on out building (1/2 fiber board, new drip edge & fully glued rubber roof) $80.00 Renovations and Addition to 1 & 2 Family Homes 9836 10/25/2013 $8,000.00 Remove existing siding and install vinyl siding on entire house $65.00 Renovations and Addition to 1 & 2 Family Homes 9843 10/25/2013 $10,500.00 Strip roof to deck and reshingle $80.00 Renovations and Addition to 1 & 2 Family Homes 9848 10/25/2013 $4,000.00 Install patio door $60.00 Renovations and Addition to 1 & 2 Family Homes 9840 10/28/2013 $1,600.00 Legal conversion of a second dwelling unit. (Windows, fire rating and plumbing) $50.00 Renovations and Addition to 1 & 2 Family Homes 9842 10/30/2013 $800,000.00 'Monk's Residence'$2,500.00 New 1 & 2 Family Homes 9849 10/30/2013 $75,000.00 Bedroom and living room addition. Convert dining room into a full bathroom. Remove existing deck, rnnstri int npw Hprk $300.00 Renovations and Addition to 1 & 2 Family Homes 9839 10/31/2013 $507,100.00 Replace 4 water pumps & upgrade electric service / transformers $2,000.00 Renovations & Additions to Commercial Totals 1 $3,979,927.00 1 ■$16,390.00 Certificates of Occupancy Issued BP # Address Description CO Temp 9317 232 BundyRd Install 14'x28' in-ground pool in rear 10/2/2013 □ yard. Construct temporary fence during constructions & permanent fence before CO 9462 173 WhitetailDr Tear off existing roof cover and replace 10/2/2013 □ with like material Monday, November 04,2013 Page 3 Town of Ithaca Code Enforcement Monthly Report 10/1/2013 -10/31/2013 9509 248 Hayts Rd Enclose rear covered deck. No heating or additional electrical circuits to be Installed. 10/2/2013 n 9400 203 Bostwick Rd Replace exterior wall cover 10/10/2013 □ 9710 52 Rachel Carson Way Install approx 425 sq ft photovoltaic system on roof of building under construction "U" occupancy 10/10/2013 □ 9700 341 Rachel Carson Trail Install two 32-square foot solar collectors on roof of new structure and Install heat exchanger In utility room of same structure. 10/10/2013 □ 9698 337 Rachel Carson Trail Install two 32-square foot solar collectors on roof of new structure and Install heat exchanger In utility room of same structure. 10/10/2013 □ 9752 511 Elm St Ext Tear off & replace roof cover on existing freestanding garage 10/15/2013 □ 9735 511 Elm St Ext Tear off & replace roof cover on existing residential structure 10/15/2013 □ 9223 101 Walnut St Construct detached 2-car garage 10/16/2013 □ 9800 1134 Danby Rd Tear off and replace roof covering with like material 10/16/2013 □ 9606 126 Snyder Hill Rd Construct bathroom addition on the Northwest corner of the house on an Insulated slab with a 2 ft deep footer with frost protectio 10/18/2013 □ 9502 233 Forest Home Dr Interior renovations to existing two family house 10/21/2013 □ Monday, November 04,2013 Page 4 Town of Ithaca Code Enforcement Monthly Report 10/1/2013 -10/31/2013 9573 655 Five Mile Dr Electrical upgrades to install CO and smoke alarms; reinforce structural supports and replace rear exterior handrail 10/21/2013 □ 9673 334 Grant Egbert Blvd Bogart Hall space alterations to rooms 102A, 106 & 108 10/21/2013 □ 9728 160 College Cir tear off & replace roof cover on existing structure 10/21/2013 □ 9778 131 Salem Dr Strip and reshingle main roof. Strip and install EPDM rubber on back porch roof. 10/21/2013 □ 9620 106 Seven Mile Dr New salt storage building 96x60 with 25' storage lean-to & accompanying site work 10/21/2013 □ 9803 16 Saunders Rd installation of 32 solar PV panels with a total rated output of 10.72KW on house roof. 10/24/2013 □ 9770 1551 Slaterville Rd installation of Mitsubishi M-Series A/C Unit with heat pump. Outside unit to be on wall under crush deck. Inside units to be -1 1 10/28/2013 □ 9555 331/33 Rachel Carson Trail Construct Two family residential structure 10/29/2013 □ 9753 336 Rachel Carson Trail Install 312 sq ft roof mounted photovoltaic system on roof of new residential structure 10/29/2013 □ 9513 924 Danby Rd Install metal roof panel cover over existing single layer of asphalt roofing 10/31/2013 9614 101 Harris B Dates Dr Renovation of morgue 10/31/2013 □ Monday, November 04,2013 Page 5 Town of Ithaca Code Enforcement Monthly Report 10/1/2013-10/31/2013 9501 217 Northview Rd West Reroof single family home 10/31/2013 □ 9380 261 Coddington Rd Remove existing roof cover and install 10/31/2013 □ new roof covering with like material Complaints Received Date Address Complaint Type Disposition 10/3/2013 172 King Rd East fire Pending 10/5/2013 1028 Ellis Hollow rd fire Pending 10/7/2013 315 Sunnyview Ln property maintenance No Violation Found 10/7/2013 28 Renwick Heights Rd property maintenance Abated 10/10/2013 340 West Hill Cir fire Pending 10/22/2013 171 King Rd East property maintenance Pending 10/22/2013 1 Bella Vista Dr fire Pending 10/24/2013 201 Sheffield Rd building code Other 10/30/2013 1034 Danby Rd building code Pending Existing Building CO Monday, November 04,2013 Page 6 Town of Ithaca Codes Department Building Permit Applications Received October 2013 DateRec'd CEO BP it Stif Street Name Status 10/1/2013 MK 10/2/2013 SW 10/2/2013 SW 10/2/2013 SW 10/2/2013 SW 10/2/2013 MK 10/2/2013 SW 10/4/2013 SW 10/4/2013 MK 10/4/2013 SW 10/4/2013 MK 10/7/2013 MK 10/8/2013 MK 10/9/2013 MK 10/10/2013 BB 10/10/2013 SW 10/11/2013 MK 10/11/2013 MK 10/11/2013 BB 10/17/2013 MK 9825 9829 9827 9830 9828 9832 9831 9833 9836 9834 9835 9837 9838 9839 9840 9841 9844 9843 9842 9845 529 1307 108 1134 1307 152 1134 1494 14 154 311 31 105 310 1319 895 104 119 205 104 Warren Rd Trumansburg Rd Drew Rd Danby Rd Trumansburg Rd Honness Ln Danby Rd Mecklenburg Rd Muriel St Compton Rd Walnut St Chase Ln Pine Tree Rd Caldwell Rd Hanshaw Rd Taughannock Blvd Brandywine Dr Salem Dr Tibet Dr Pineview Terrace Issued Issued Issued Issued Issued Issued Issued Issued Issued Issued Issued Issued pending Issued Issued Issued pending Issued Issued Issued Monday, November 04,2013 Page I of 2 DateRec'd CEO BP#St#Street Name Status 10/17/2013 MK 10/18/2013 SW 10/21/2013 MK 10/22/2013 • MK 10/23/2013 MK 10/23/2013 SW 10/23/2013 MK 10/25/2013 MK 10/30/2013 MK 9846 9847 9848 9849 9851 9850 9852 9853 9855 104 217 230 317 307 1308 166 124 326 Hickory Place Issued Rachel Carson Way Issued Renwick Or Issued Blackstone Ave Issued Old Gorge Rd Issued Mecklenburg Rd Issued Lexington Dr pending Pine Tree Rd Pending Coddington Rd pending Monday, November 04,2013 Page 2 of 2 Board of Fire Commissioners Report to Ithaca Town Board November 18,2013 The following is a summary of the Board of Fire Commissioners quarterly report to the Ithaca Town Board for the 3rd quarter of 2013 including the year to date call activity summary: Included with this report are: • The department activity reports for January 1- September 30,2013. (also posted on the city Website). • The Fire Chief's Report given at the October 8, 2013 BFC meeting, including the Fire Marshal's Report & Fire Prevention Bureau activity. • The IFD Financial Activity Report for September 30,2013. Fire Department Operational Staffing (October 2013). • As of the Chief's report, there were 64 Uniform Personnel in the department including the Deputy Chief's position which is being filled on a part-time per diem basis. In addition to this there is 1 Administrative Coordinator's position in the department. • There have been 2 retirements as of November S"* and 2 more will occur by December 31®'. Three of these positions are in the 2014 budget and scheduled to be refilled. This includes the training officer position (Assistant Chief) which has been vacant since September 30, 2013. Volunteer Organization - There are currently 14 active volunteers with the department, the majority of these are Fire Police. The Board, the members of Company 9, and the Chief have developed a preliminary set of recruitment/volunteer guidelines to allow the recruitment of new volunteers with the Ithaca Fire Department. One volunteer applicant has been accepted into Company 9 (he previously served as a volunteer with IFD between 2000-2003). An additional applicant is currently under review. Both of these individuals are seeking to be Class I (Interior/SCBA certified) fire fighters. Their training is expected to occur in the spring of 2014. Recruitment activity - Company 9 has recruitment banners that will be displayed at station 6 & 5. Other announcements and notices are being developed to increase the number of applicants to become volunteers. Board Agendas & Minutes Agendas and Minutes for BFC meetings can be found at the following site: http://www.egovlink.com/ithaca/docs/menu/home.asp?path=/public documents300/ithaca/publis hed documents/Agendas Other Items & Items in progress: 1 Charter Review- the BFC continues to review and discuss changes in the charter relating to the role and responsibilities of the Board of Fire Commissioners. We anticipate BFC Report to Town of Ithaca Board 18-Nov-2013 working with the Common Council's Government Performance and Accountability committee on this issue. 2 Resource recovery/False Alarm Policy - the Board will be reviewing the status of a draft recommendation sent for review to the City Attorney. 3 County Fire-Disaster - EMS Advisory Board- no new action on this issue. 4 Training Center Facility Project - this is still under consideration, no construction has been authorized due to the training site being located on land designated as City Park land. 5 City-Town Fire Service Contract - The Board of Fire Commissioners is concerned about the organizational impact and impact on the Community served by the Ithaca Fire Department if there is a significant change in the current agreement impacting service delivery. Any decision to cancel the current arrangement requires notification by the end of the current calendar year. 6 The roofing project at Central Fire Station has been completed and installation of solar panels on the roof is underway. 7 There will be a vacancy on the Board as of January 2014 as Commissioner McGonigal was elected to the Common Council for a 2 year term beginning January 1, 2014. Respectfully Submitted, Bill Gilligan Chair, Board of Fire Commissioners Page 2 Ithaca Fire Department Incident Type Period Comparisons Alarm Date Between {01/01/2013} and {09/30/2013} Incident Type 01/01/2013 01/01/201 01/01/2011 01/01/2010 to 2 to to to 09/30/2013 09/30/201 09/30/2011 09/30/2010 100 Fire, Other 5 4 3 6 111 Building fire 17 28 26 23 112 Fires in structure other than in a building 0 0 2 0 113 Cooking fire, confined to container 19 24 17 16 114 Chimney or flue fire, confined to chimney or flue 0 0 1 2 116 Fuel burner/boiler malfunction, fire confined 1 0 0 0 118 Trash or rubbish fire, contained 5 3 3 1 130 Mobile property (vehicle) fire. Other 2 1 1 2 131 Passenger vehicle fire 10 8 12 8 132 Road freight or transport vehicle fire 2 1 0 0 134 Water vehicle fire 1 0 0 0 138 Off-road vehicle or heavy equipment fire 0 2 0 0 140 Natural vegetation fire. Other 2 9 5 6 /4*s141 Forest, woods or wildland fire 0 0 0 1 142 Brush or brush-and-grass mixture fire 2 2 0 1 143 Grass fire 0 3 0 2 150 Outside rubbish fire. Other 4 5 5 5 151 Outside rubbish, trash or waste fire 8 11 7 8 154 Dumpster or other outside trash receptacle fire 4 4 2 4 155 Outside stationary compactor/compacted trash fire 0 0 0 1 160 Special outside fire. Other 4 3 4 3 161 Outside storage fire 1 0 0 0 170 Cultivated vegetation, crop fire. Other 1 0 1 2 172 Cultivated orchard or vineyard fire 0 0 1 0 212 Overpressure rupture of steam boiler 1 0 0 0 240 Explosion (no fire), Other 1 0 0 0 243 Fireworks explosion (no fire)0 0 0 1 251 Excessive heat, scorch burns with no ignition 0 3 1 2 300 Rescue, EMS incident, other 12 7 17 25 3001Gorge Rescue, EMS incident, Ground Evacuation 1 1 1 2 3002Gorge Rescue, EMS incident. Low Angle Rope Assist 1 0 0 0 311 Medical assist, assist EMS crew 18 20 21 30 320 Emergency medical service, other 44 8 0 0 321 EMS call, excluding vehicle accident with injury 1439 1511 1609 1443 322 Motor vehicle accident with injuries 80 78 88 76 323 Motor vehicle/pedestrian accident (MV Fed)14 26 12 10 324 Motor Vehicle Accident with no injuries 24 21 30 25 /^>^331lLock-in / Knox Box Access Required 0 3 0 1 3312Lock-in / Force Entry Required 1 2 0 1 341 Search for person on land 1 2 0 0 342 Search for person in water 0 0 0 1 11/04/2013 15:44 Page 1 Ithaca Fire Department Incident Type Period Comparisons Alarm Date Between {01/01/2013} and {09/30/2013} Incident Type 01/01/2013 01/01/201 01/01/2011 01/01/2010 to 2 to to to 09/30/2013 09/30/201 09/30/2011 09/30/2010 351 Extrication of victim(s) from building/structure 0 0 1 0 352 Extrication of victim{s) from vehicle 3 3 1 3 353 Removal of victim(s) from stalled elevator 9 6 10 13 356 High-angle rescue 0 0 0 3 3561Gorge Rescue, High-angle Extrication 3 0 2 0 360 Water & ice-related rescue, other 1 1 1 1 361 Swimming/recreational water areas rescue 3 3 3 1 363 Swift water rescue 1 0 1 0 365 Watercraft rescue 1 0 0 1 381 Rescue or EMS standby 4 3 1 5 400 Hazardous condition. Other 39 49 40 61 410 Combustible/flammable gas/liquid condition, other 6 4 10 4 411 Gasoline or other flammable liquid spill 7 2 4 9 412 Gas leak (natural gas or LPG)55 40 49 76 413 Oil or other combustible liquid spill 3 2 3 r/ 421 Chemical hazard (no spill or leak)2 0 1 0 422 Chemical spill or leak 1 3 2 1 424 Carbon monoxide incident 17 7 14 17 440 Electrical wiring/equipment problem. Other 14 11 4 12 441 Heat from short circuit (wiring), defective/worn 4 1 2 4 442 Overheated motor 4 4 3 6 443 Breakdown of light ballast 2 1 4 2 444 Poiver line down 18 23 25 23 445 Arcing, shorted electrical equipment 12 19 14 14 451 Biological hazard, confirmed or suspected 0 0 1 1 460 Accident, potential accident, Other 2 1 1 1 461 Building or structure weakened or collapsed 0 1 4 1 462 Aircraft standby 0 0 1 0 463 Vehicle accident, general cleanup 6 8 2 10 471 Explosive, bomb removal (for bomb scare, use 721)0 0 0 1 480 Attempted burning, illegal action. Other 1 3 0 1 500 Service Call, other 118 107 108 108 510 Person in distress. Other 9 9 7 19 511 Lock-out 7 3 9 8 520 Water problem. Other 8 7 21 6 521 Water evacuation 7 0 74 8 522 Water or steam leak 10 11 15 17 531 Smoke or odor removal 6 6 4 13 540 Animal problem. Other 0 1 0 0' 541 Animal problem 0 0 0 1 542 Animal rescue 1 0 1 2 11/04/2013 15:44 Page 2 Ithaca Fire Department Incident Type Period Comparisons Alarm Date Between {01/01/2013} and {09/30/2013} Incident Tjfpe 551 Assist police or other governmental agency 552 Police matter 553 Public service 554 Assist invalid 555 Defective elevator, no occupants 561 Unauthorized burning 571 Cover assignment, standby, moveup 600 Good intent call. Other 611 Dispatched &cancelled en route 611lDispatched &cancelled en route - By Dispatcher 6112Dispatched &cancelled en route - By Bangs 6113Dispatched &cancelled en route - By CUEMS 6114Dispatched &cancelled en route - By CU EH&S 6115Dispatched &cancelled en route - By IC Safety 6116Dispatched &cancelled en route - By Other EMS 6117Dispatched &cancelled en route - By MA Dept 6118Dispatched &cancelled en route - By IPD 6119Dispatched &cancelled en route - By Other Police 621 Wrong location 622 No Incident found on arrival at dispatch address 631 Authorized controlled burning 632 Prescribed fire 641 Vicinity alarm (incident in other location) 650 Steam, Other gas mistaken for smoke. Other 651 Smoke scare, odor of smoke 652 Steam, vapor, fog or dust thought to be smoke 653 Smoke from barbecue, tar kettle 661 EMS call, party transported by non-fire agency 671 HazMat release investigation w/no HazMat 672 Biological hazard investigation 700 False alarm or false call. Other 700lFalse alarm or false call. Other - Medical Alarm 710 Malicious, mischievous false call. Other 711 Municipal alarm system, malicious false alarm 712 Direct tie to FD, malicious false alarm 713 Telephone, malicious false alarm 714 Central station, malicious false alarm /!^n^715 Local alarm system, malicious false alarm 721 Bomb scare - no bomb 730 System malfunction. Other 731 Sprinkler activation due to malfunction 01/01/2013 to 09/30/2013 19 3 4 12 1 12 0 52 4 7 180 47 77 57 0 1 12 0 0 16 4 0 0 0 11 4 2 1 19 0 8 40 10 4 0 1 38 1 0 22 01/01/201 2 to 09/30/201 2 18 1 4 2 0 7 2 50 6 9 126 49 42 34 0 4 4 0 1 15 5 0 0 0 7 7 3 1 25 0 10 16 4 1 0 2 23 0 2 39 5 01/01/2011 to 09/30/2011 25 4 1 4 0 6 1 51 10 19 83 54 36 7 0 5 7 1 4 23 4 0 1 5 19 8 0 1 22 1 14 21 11 1 0 0 35 2 1 45 5 01/01/2010 to 09/30/2010 13 6 7 7 0 10 1 70 10 8 88 39 38 1 1 0 5 1 3 16 5 3 3 3 6 3 1 1 13 0 24 0 6 15 3 1 27 2 0 46 6 11/04/2013 15:44 Page 3 Ithaca Fire Department Incident Type Period Comparisons Alarm Date Between {01/01/2013} and {09/30/2013} Incident Type 01/01/2013 01/01/201 01/01/2011 01/01/2010 to 2 to to to 09/30/2013 09/30/201 09/30/2011 09/30/2010 733 Smoke detector activation due to malfunction 41 A 32 40 66 734 Heat detector activation due to malfunction 11 3 5 6 735 Alarm system sounded due to malfunction 80 93 86 78 736 CO detector activation due to malfunction 14 21 15 15 740 Unintentional transmission of alarm. Other 85 73 83 88 741 Sprinkler activation, no fire - unintentional 18 14 6 18 742 Extinguishing system activation 0 2 0 0 743 Smoke detector activation, no fire - unintentional 372 362 472 448 744 Detector activation, no fire - unintentional 188 172 124 128 745 Alarm system activation, no fire - unintentional 123 113 116 124 746 Carbon monoxide detector activation, no CO 13 19 13 16 800 Severe weather or natural disaster. Other 3 2 0 0 811 Earthquake assessment 0 0 1 0 812 Flood assessment 5 0 0 0 813 Wind storm, tornado/hurricane assessment 0 1 0 900 Special type of incident. Other 1 0 2 2 911 Citizen complaint 0 1 0 0 Totals 3758 3574 3833 3664 11/04/2013 15:44 Page 4 ))Janurary - September 2013Nature of Call as DispatchedUnknown OtherUnknown MedicalUnconciousTraumatic InjuryStroke or CVAStabbingPregnancyPersonal Injury AccidentOverdose, PoisloningMental Health IllnessMedical EmergencyIllness, Sick PersonHeart ProblemHeadacheFall or TripExposure - Heat or ColdEntrapmentDiabetic ProblemConvulsions or SiezuresChokingChest PainCardiac ArrestCarbon MonoxideCarbon MonoxideBumsBreathing ProblemBleeding orBack PainAssaultAnimal BiteAllergic ReactionAbdominal PainFire AlarmService CallHazardous MaterialsOutside FireTress, Brush, or GrassRefuse FireVehicle FreStructure FireQ20040060080010001200 IIDay of Week Name Count of Incidents by Alarm HourAlarm Date Between {01/01/2013} And {09/30/2013}I1mnIInm00 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16Aim Hour20 21 nary (Modi(led)/2013}And {09/30/2013}irvice Call 6%Q False Alarm & False Call | Good Went Call 9 Overpressure Rupture, Explosion, Overheal(no lire)[~~| Fire □ Hazardous Condition 0vlo Rre) O Rescue & Emergency Medical Service IncidentService CaHSevere Weather S Natural DisasterSpecial Incident Type I )))Town -CHy-Clty-Town -Town-Town -RobertCity ofComellCascadlllacity - Fallcity-sixTown ofCornellIthacaButtermilkTremanTown - sixOut ofNature of Call as DispatchedIthacaPropertyCreekCreekMile CreekIthacaPropertyCollegeCreekGorgeMile CreekDistrictTotalStructure Fire3100005010001249Vehicle Pre170000500000022Refuse Fire140000101000016Tress. Brush, or Grass Fire1000000000012Outside Fire201120200000026Hazardous Materials750000810000084Service Call301400068050103382Fire Alarm6441720001104515300001124Abdominal Pain95000500000019Allergic Reaction179000331000033Animal Bite0000001000001Assault261000301000031Back Pain0000010000001Bleeding or Hemorrhage235000801000037Breathing Problem1191300058120000193Bums3000001000004Carbon Monoxide0000010000001Carbon Monoxide Poisoning1000010000002Cardiac Arrest122000200000016Chest Pain123200058310001188Choking6000030000009Convulsions or Siezures6150002012001090Diabetic Problem182000301000024Entrapment4100020000007Exposure - Heat or Cold2000000000002Fall or Trip12212002101350002247Headache5100010000007Heart Problem3540001613000059Illness, Sick Person3030002300000056Medical Emergency6000010200009Mental Health Illness241000201000028Overdose. Polsloning19359000117350000305Personal Injury Accident84100052110008147Pregnancy4000000100005Stabbing6000000000006Stroke or CVA1630001700000036Traumatic Injury229000417100044Unconclous1062500027540000167Unknown Medical2000000000002Unknown Other1651200193230001277Total23473521237157623111128 Janurary - September 2013Nature of Call as DispatchedUnknown OtherUnknown MedicalUnconciousTraumatic InjuryStroke or CVAStabbingPregnancyPersonal Injury AccidentOverdose, PoisioningMental Health IllnessMedical EmergencyIllness, Sick PersonHeart ProblemHeadacheFall or TripExposure - Heat or ColdEntrapmentDiabetic ProblemConvulsions or SiezuresChokingChest PainCardiac ArrestCarbon MonoxideCarbon MonoxideBurnsBreathing ProblemBleeding orBack PainAssaultAnimal BiteAllergic ReactionAbdominal PainFire AlarmService CallHazardous MaterialsOutside FireTress, Brush, or GrassRefuse FireVehicle FreStructure Fireh 1 aJ "J11P.I '■ ' "M-" ■111Bsa" > a ■ 'a191'1s9SI20040060080010001200333 ))Ithaca Fire DepartmentMunicipality, District, and Incident Type ResponsesJanuary througli Septemtrer 2013Overpressure/HazardousGood IntentSeverePercentage ofDistrictFireRuptureEMS/RescueConditionService CallCallAlarms/No FireWeatherOtherTotalIncidentsCity of Ithaca59199914018826868831234762.45%City of Ithaca - Cornell Property401083196142003529.37%City of Ithaca • Ithaca College00000000000.00%City Cascadlilla Creek Gorge00000100010.03%City Fall Creek Gorge20000000020.05%City Six Mile Creek Gorge00201000030.08%Town of Ithaca1014573640431235071519.03%Town of Ithaca - Cornell Property001720253200762.02%Town of Ithaca • Ithaca College7068805593002316.15%Town of Ithaca • Six Mile Gorge00100000010.03%Town of Ithaca - Buttermilk Gorge00100000010.03%Town of Ithaca - Treman Gorge00100000010.03%Outside Ithaca608436100280.75%TotalB8216601932334941079813756100.00%Overpressure/HazardousGood IntentSeverePercentage ofDistrictFireRuptureEMS/RescueConditionService CallCallAlarms/No FireWeatherotherTotalIncidentsTotal City651110714319036583031270571.98%Total Town171545464012324850102527.28%Outside Ithaca608436100280.75%Total88216601932334941079813756100.00% Ithaca Fire DepartmentJanuary through September 2013 Responses - Incident Type by District24OC23oc22OC21oc20oc19oc18oc17oc16oc15oc14oc13oc121110ococ9oc8oc7oc6oc5oc43ococ21ococn othern Severe Weather■Alarms/No Fire■ Good Intent Call■ Service Call□ Hazardous Condition■ EMS/Rescue■ Overpressure/Rupture■ FireDistrict Ithaca Fire DepartmentJanuary through September 2013 Responses - Incident Type by Municipalityn othern Severe Weathern Alarms/No Firen Good Intent Calln Service Call□ Hazardous Condition■ EMS/Rescue■ Overpressure/Rupture■ FireTotal CityTotal TownOutside IthacaMunicipality Ithaca Fire DepartmentJanuary through September 2013 Responses by Municipality[Outside Ithaca ))Ithaca Fire Department Responses • Electrion DistrictJanuary through September 2013FireOverpressureRuptureEMS RescueHazardousConditionService CallGood IntentAlarm/No FireSevere WeatherotherTotalCity - 1st Ward, District 1. NE. West Hill3032101214101082City • 1st Ward. District 2. W. West Hill21775533710131City • 1st Ward. District 3. SW, Southwest10751816254000175City -1 St Ward. District 4. S. Lower South Hill2016415570049City - 1st Ward. District 5. S. Upper South Hill1024666260069City • 2nd Ward. District 1, NE. Triangle7071718202200145City - 2nd Ward. District 2. S. Southside. Trtus1101779284010201368City - 2nd Ward. District 3. W. Fulton. Court. Lin901591516496500313City - 2nd Ward. District 4. Commons East Business8015220273010900346City - 3rd Ward. District 1. E. Cornell Campus207941739900258City - 3rd Ward. District 2. E. Collegetn BelSher30465374700111City - 3rd Ward. District 3. BE. BelSher, E State101121891033City -4th Ward. District 1. NE. West Campus402632105600101City -4th Ward. District 2. E. Middle East Hill2016625200051City -4th Ward. District 3. E. Lower Collegetown306091169500184City - Sth Ward. District 1. N. Fall Crk and Willw30192129140059City - Sth Ward. District 2. N. Fall Crk. Gun Hil0035675320085City - Sth Ward. District 3. NE. Cornell Heights302374165700110City - Sth Ward. District 4. Farm. Aurora. King009444130034City - Sth Ward. District S0001000001Town - District 1. NW. Trumansburg Rd20586652420103Town - District 2. SW. Bostwick & Elmira Rds002033302031Town • District 3. S. Stone Quarry and South Hill4012924163900194Town • District 4. E. Ellis Hollow to Slatenrille11687462600113Town - District S. NE. Cornell Campus to NE00141024180057Town - District 6. NE. Roat.Hanshaw. Winthrop0000001001Town - District 7. Village of Cayuga Hgts0010000001Town - District 8. N. Cayuga Heights Rd0010001002Town - District 9. N. East Shore and Renwicfc10533280022Town - District 10. S. Ithaca College608781488600236Town - District 11. SE. Troy Coddingtn Slaterville002246290043Town - District 12. E. Maple Ave10930110015Town - District 13. S. South of King Rd101420290028Town - District 14. W. Mecklenburg Rd10117713142610179Out of District60843610028 January through September 2013 - Ithaca Fire Department Responses - Election District? □ Other1■ □ Severe Weather■ □Alarm / No Fire• ■Good Intent- □ Service Call- □ Hazardous Condition. BEMS Rescue. ■Overpressure Rupture■ Firem\ % \ % \ % % \ %.%%%% % %111IIU1111111'V > \ '% \ ^ V, \ \ \ % \ \ h. % I W % ^ \\ I ^-W 11 \ IS 4 ^ ? ffl "i 1h <5E ection D strict )))False Alarm CausesBy DistrictJanuary through June 2013City of Ithaca -Town of Ithaca -Ithaca CollegeTown of Ithaca -Detection Device, Cleaning301004Detection Device, Damage600107Detection Device, Dust4613711279Detection Device, Extinguisher200103Detection Device, Insects100001Detection Device, Malfunction53891273Detection Device, Painting100001Detection Device, Water11301116Duct Detector, Dust003205Fog-Smoke Machine200103Malicious, Phone Cail110002Malicious, Puli - Private Aiarm24632035PERS, Emergency Button9070016PERS, Pendenant7060013Pull Station Unintentional30251038Smoke, Cooking NO FIRE1322811463220Smoke, Illegal Drug Use501309Smoke, Soldering-Welding101002Smoke, Solid Fuel Appliance210003Smoke, Tobacco Product15010016Sprinkler, Contractor521109Sprinkler, Flow Switch Malfunction110215Sprinkler, Frozen Pipe7231114Sprinkler, Physical Damage200002Sprinkler, Water Surge31150423Steam, Bathroom or Shower8113013Steam, Cooking100001Steam, Laundry001001Steam, Other3411110System Activation, Contractor151039138System Activation, Malfunction32592250System Activation, Power Out010001System Activation, Weather001001System Activation,Malicious311005Troubie Alarm511007Cause Undetermined553257191436101828918726 Ithaca Fire Department IFD Mutual Aid Responses by Department (Summary) Alarm Date Between {01/01/2013} And {09/30/2013} Type of Aid 55002 Cayuga Heights Fire Department Mutual aid received Automatic aid received Mutual aid given Automatic aid given 55004 Danby Fire Department Mutual aid given 55005 Dryden Fire Department Mutual aid received Automatic aid received 55006 Enfield Fire Department Mutual aid received Mutual aid given 55011 Lansing Fire Department Mutual aid received Mutual aid given 55013 Newfield Fire Department Mutual aid received Mutual aid given Automatic aid given Count Type of Aid Count 55001 Brooktondale Fire Department Mutual aid given 55018 Trumansburg Fire Department 55019 Varna Fire Department Mutual aid given 55018 Trvimansburg Fire Department Mutual aid given Automatic aid given 11/04/2013 16:12 Page CITY OF ITHACA 310 West Green Street Ithaca, New York 14850-5497 OFFICE OF THE FIRE CHIEF Telephone: 607/272-1234 Fax: 607,272-2793 MEMORANDUM To: Board of Fire Commissioners From: Tom Parsons, Fire Chief Date: October 8th, 2013 Re: Fire Chiefs Monthly Report for September 2013 to the Board of Fire Commissioners ADMINISTRATIVE DIVISION Administration 1) Career Personnel Report PERSONNEL STAFFING LEVELS 1 Chief 1 Deputy Chief (per diem) 5 Assistant Chiefs 9 Lieutenants 48 Fire Fighters 64 Uniform Personnel 1 Administrative Coordinator Total employees as of September 30th, 2013-65 a) Hiring/Recruitment Committee • No Report b) Retirements: • Firefighter Michael Hagin submitted his letter of intent to retire on December 22"^, 2013. • Firefighter Albert Foote submitted his letter of intent to retire on November 17'^ 2013. • Assistant ChiefWillis Sheldon retired on September 30^'', 2013. c) Promotions: Page 2 of 6 - Fire Chief s Monthly Report October 8th, 2013 • No Report e) Vacancies: • None 2) Budget Status a) 2013 Budget: Attached to the Board Report is an update on the department budget through September 30"^, 2013. b) Capital Budget - The roof replacement for Central Station is complete. The roof replacement of the rear roof at Station 9 will begin within the next week or two. The HVAC work at Central Station is nearly complete. The Solar Panel installation is anticipated to begin at Central Station next week. c) 2014 Budget: The Mayor has presented his proposed budget to Common Council on October f. The Mayor is recommending retaining the current paid staffing levels for the department, although there is a proposed reduction in overtime, and reductions in some of the administrative budget lines. 3) County Communications and 911 Programs: a) Lee Shurtleff, the Tompkins County Director of Emergency Response, is performing a second interview of a candidate for 911 Center Manager. It is anticipated an appointment in the near future. 4) Grants and Donations a) It is expected that the US Department of Homeland Security will be announcing soon the application period for the Assistance to Firefighters Grants (AFG). The primary goal of the Assistance to Firefighters Grant is to meet the firefighting and emergency response needs of fire departments and nonaffiliated emergency medical service organizations. We will be looking to apply for funds to provide hardware and software for incident command training for our officers. 5) Resource Recovery Legislation a) Upon the request of Common Council, I have drafted the framework for a false alarm ordinance. The ordinance would require the registration of all fire alarm systems in the City of Ithaca, and the ordinance would have fees for excessive false alarms. 6) City Charter Update Page 3 of 6 - Fire Chiefs Monthly Report October 8th, 2013 a) No Report Operations 1) Mutual Aid Calls: Quarterly Report LIFE SAFETY DIVISION Fire Prevention Bureau 1) Code Enforcement Division: The following is a list of September activities - Complaints Received: 24 Referred to the City Building Division 19 Referred to the Town of Ithaca 2 Inspections: 79 City Fire Safety & Property Maintenance 58 Town Fire Safety & Property Maintenance I City - Sprinkler Inspections ID City - Alternative Fire Protection I City - Fire Alarm Inspections 9 City - Standpipe Flow Test 0 Permits or Certificates: 46 Operating Permit - Assembly Occupancy 23 Operating Permit - Hazardous Occupancy I Operating Permit - Lumber Yard I Operating Permit - Elevator I Operating Permit - Fireworks I Certificate of Compliance - Occupancy 8 Certificate of Compliance - Fire Alarm 8 Certificate of Compliance - Fire Sprinkler 2 Certificate of Compliance - Fire Standpipe 0 Certificate of Compliance - Alternative Suppression I 2) Fire Investigation Unit: ^ There was one fire investigation on September I Ith for a building fire at 407 Dryden Road in the City of Ithaca, The cause was determined to be electrical, and accidental. Page 4 of 6 - Fire Chiefs Monthly Report October 8th, 2013 3) Public Education and Special Events: Public Education Events: 2 Fire Drills Witnessed: 1 Child Safety Seat Inspections: 1 4) Town of Ithaca: No Report 5) City of Ithaca: The Commons Project is moving along. They have begun the underground utility work with an anticipated completion date of November for this phase of the construction. As reported last month, the designer presented a new plan for the catenary lighting. The new plan called for lighting poles in front of the buildings that will be about 33 feet tall with cables hanging across the commons at different angles. This is a significant change from the original design and impacts our ability to use a ladder truck on the Commons. The City's Project Management Team is looking at other altematives. Page 5 of 6 - Fire Chiefs Monthly Report October 8th, 2013 OPERATIONS DIVISION Response 1) September 2013 Responses City of Ithaca: Town of Ithaca: Mutual Aid: 349 Incidents (72.86%) Fires: Overpressure/Rupture EMS/Rescue: Hazardous Conditions: Service Calls: Good Intent: Alarms/No Fires: Severe Weather: 129 Incidents (26.93%) Fires: Overpressure/Rupture EMS/Rescue: Hazardous Conditions: Service Calls: Good Intent: Alarms/No Fires: Severe Weather: 1 Incident (0.21%) Fires: Overpressure/Rupture EMS/Rescue: Hazardous Conditions: Service Calls: Good Intent: Alarms/No Fires: Severe Weather: 10 0 130 19 25 47 117 1 3 1 64 5 5 15 36 0 2) Emergency Management: No Report. Support 1) Training Center Quarterly Report Page 6 of 6 - Fire Chiefs Monthly Report October 8th, 2013 2) Apparatus and Facilities No Report Training Quarterly Report Volunteer Recruitment and Retention 1) Summaries of Service Hours: Quarterly Report 2) There are currently 14 Active Volunteer Firefighters and Fire Police 3) Requests from Company Members to become active: No Requests Received 4) The department has received two more applications for new membership. There are also two applications that were received before the September BoFC Meeting. )))2013 REVENUE SUMAAARY BY ACCOUNTSEPTEMBER 2013• RevisedREVENUEYTD REVENUEPCTCollectedRemainingREVENUEAverageMthlyProjectedFire Code InspectionIS6S$54,971$44,13680%$10,836$4,904$54,971Home & Comm Services2189$2000%$200$0$0Public Safety Services2260$4,0000%$4,000$0$0Fire Protective Services2262$3,130,0000%$3,130,000$0$0Rental of Real Property2410i$10,900$10,55097%$350$1,172$14,067Rental of Equipment2414$00%$0$0$0Public Safety Permits2550$9,700$2,71028%$6,990$301$3,613Fines & Forfeited Bail2610$1,5000%$1,500$0$0Minor Soles2655$1000%$100$0$0Sale of Equipm.ent2665$0$43,2000%$43,200$0$0Insurance Recoveries2680$10,0000%$10,000$0%0Other Compensation for Loss 2690$500%"$50$0Refund Prior Year Expense2701$2000%$200$0$0Gifts & Donations2705$746,505$2000%$746,305$22$267Unclassified Revenue2770$6000%$600$0$0Home & Community ServiceCoo•0%$0$0$0$3,968,726$100,7962.5%$3,954,331$6,400$72,918 £ 2 n c=a \JO ? ?•D S 2 !S >Q Q-=* ia ^-n 35 «is ^ ^ § 11 w K) — —§k) 8 S CJ j? O -o o 8 25 Ol "8 ">« p* Oa i ^ —. 8 8 : — o- *. — bS £•«^9 ^a i-s Budget Account Numbers Administration & Plonnlrtg 12050 Fire Prevention Bureau 12100 Safety Section 12150 Response Section 12200 " Support Section 12250 Emergency MorKigement 12300 Training Bureau „ 12350 Expended Percent Remainiitg BaiarKe CD C Q. (Q (U ct T3 —1 O (D 3 > o n O c u CD Q) 13 O (D CO r^ PO o CM 1 1/07/2013 17:11 FAX 6.072720302 UNUtKLftNtjfc: INU UtHlhM Ig] V vv^ 1/7/13, TE^f We, the undersigned, urge the Town of Ithaca to continue the important contribution to TCAT, Inc. of $50,000 a year to support the vital service that TCAT provides to our community. Address (or munlclpafHy In which I live) jlS (APrrvd? ,4- M)ckC6 Name' <Sc©tb % LoYirvj Kmnfii/'lx Vj. Dru^d en 1^3U6L4c'a m •. iLstU. , ^OCj> S' plcun H4- Tbfi^ KH. »Acu..y(uy^y7 17 Sldyjndc^:>jA (OCj W ^Vp V^ A'^iV^r ^ \^s ^sc. (k) y ^Cih Af j\A X'. f 3 I i' K^aoei 3f . ^ ^cs ^/Uy ^v- \\ A* .;V ;^^»yaulette Terwilliger From: Joyce Campbell <jyccmpbll@aol.com> Sent: Tuesday, November 05, 2013 11:41 AM To: Paulette Terwilliger Subject: [http://aliveprojects.com] Funding for TCAT bus by Town of Ithaca Please continue to fund the TCAT bus system. It is environmentally sound, and essential for those who cannot drive. A very important community service on many levels. Thank you. /fl**^aulett^rervj^^ From: Laura Russo < lr382@cornell.edu > Sent: Tuesday, November 05,2013 10:08 AM To: Paulette Terwilliger Subject: [http://aliveprojects.com] Funding cuts for TCAT I was recently informed that there is a plan to cut funding for the bus system, which is worrisome as it is one of my primary modes of transportation. I work at the university, where there are already too many cars, and the bus system helps to reduce traffic. I can't imagine how much worse the traffic would be downtown without the buses. Paulette Terwiiliger From: Susan Wolf <QuakerWolf@gmail.com> Sent: Tuesday, November 05, 2013 10:01 AM To: Paulette Terwiiliger Subject: [http://aliveprojects.com] TCAT funding Please do not cut funding to TCAT. The ongoing support of TCAT involves 2 major issues: care for the environment and non-discrimination. By supporting mass transit, we better care for the environment. This is of grave concern now and to future generations. We also reduce discrimination based on income. Those who can't afford a car depend on TCAT. Funding cuts would result in raised fares and reduced service, all of which are a hardship for those who rely on this service. Please, please do not cut TCAT funding. If anything, funding support should be increased. ^.^■Paulette Terwilliger From: Linda VonCino <spinningwheel_47@yahoo.com> Sent: Tuesday, November 05, 2013 9:20 AM To: Paulette Terwilliger Subject: [http://aliveprojects.com] TCAT support to be cut I oppose the cut being made to support TCAT. TCAT is a vital resource to the Town and City of Ithaca. FUNDING CHANGES TO 2014 TOWN BUDGET FUND GENERAL TOWNWIDE FUND GENERAL PART-TOWN FUND HIGHWAY PART-TOWN FUND WATER FUND SEWER FUND RISK RETENTION FUND FIRE PROTECTION FUND LIGHT DISTRICT FUNDS INLET VALLEY CEMETERY FUND DEBT SERVICE FUND TOTAL TOWN BUDGET 2013 ADOPTED BUDGET $ 5,422,907 1,470,110 3,777,660 4,016,137 2,476,540 16,500 3,307,500 13,020 1,500 750,729 $ 21,251,603 2014 TENTATIVE BUDGET $ 4,884,913 1,483,625 3,650,300 5.444,650 2,592,270 15,500 3,435,000 14,020 1,500 994,700 $ 22,516,478 2014 PRELIMINARY BUDGET $ 4,864,003 1,513,475 3,650,300 5,444,650 2,592,370 15,500 3,435,000 14,020 1,500 994,700 $ 22,525,518 2014 ADOPTED BUDGET GENERAL TOWNWIDE FUND: - Restore funding for Hydrilla Outreach Activities in the amount of $5,000. - Decrease funding for Recreation Partnership by $910 to $61,333 {per Board Member Levine). - Decrease funding for PWF Emergency Generator by $50,000; fund over Fiscal Years 2014 and 2015. - Increase funding for Sustainability Planner by $25,000. Net of anticipated Park Foundation grant. • Net effect of above will decrease 2014 Expenditures by $20,910 to a total of $4,864,003. GENERAL PART-TOWN FUND: - Increase funding for Student Interns under Planning by $150 to $6,750. (Correction) - Add $29,700 to Planning Studies for Cayuga Lake Study. This amount will be offset by Grant Revenue. - Net effect of above will increase 2014 Expenditures by $29,850 to a total of $1,513,475. - Add $95,000 to Planning Studies for S.R. 968 Pedestrian Corridor Study. This amount will be partially offset by Grant Revenue of $76,000 for a net increase of $19,000. " Addition of above item will increase 2014 Expenditures by $95,000 to a total of $1,608,475. SEWER FUND: - Increase funding for Contractual under Information Technology by $100 to $10,750. (Correction)