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HomeMy WebLinkAboutTB Minutes 1986-11-06 TOWN OF ITHACA REGULAR BOARD MEETING November 6 , 1986 At a Regular Meeting of the Town Board of the Town of Ithaca , Tompkins County , New York , held at the Town Offices at 126 East Seneca Street , Ithaca , New York , at 5 : 30 P .M . , on the 6th day of November , 1986 , there were : • PRESENT : Noel Desch , Supervisor Henry McPeak , Councilman Shirley Raffensperger , Councilwoman Marc Cramer , Councilman Gloria Howell , Councilwoman Robert Bartholf , Councilman Patricia Leary , Councilwoman ALSO PRESENT : Robert Flumerfelt , Town Engineer Robert Parkin , Highway Superintendent Susan Beeners , Town Planner Richard Schoch , Parks Manager Representatives of the Media : James Gernay , WTKO Dean Ross , WHCU PLEDGE OF ALLEGIANCE The Supervisor led the assemblage in the Pledge of Allegiance . REPORT OF 'TOWN OFFICIALS Supervisor ' s Report Association of Towns Meeting Supervisor Desch noted that the annual Association of Towns meeting will be held on February 15 - 18 , 1987 . Any Board member wishing to go should contact Jean Swartwood within the next month so that arrangements can be made . Staff should let me know if they desire to go . Forest Home Drive Forest Hone Drive will open officially at 11 : 30 A .M . , on Monday , November 10 following a ribbon cutting ceremony . The permanent blacktop will not be done until next year because of the wet Fall season . Final landscaping and fine grading needs to be done but the entire job is an outstanding example of what can be done even with the administrative difficulties of working with work crews from City , Town and Cornell . We then will be able to place the traffic counters with a target date to start the one-way experiment on December 4 or the week thereof . Town Clean-Up Supervisor Desch stated that if you are wondering why it seems to be taking longer , it is because the material needs to be separated when delivered to the landfill into metal/non-metal piles . It Town Board Minutes 2 November 6 , 1986 would have saved a lot of grief if we had known about this when the clean-up was advertized in the Newspaper . Objectives We have issued a memorandum encouraging Board and staff members to share with us their thoughts in our priorities for 1987 . It is a good time to take a fresh look at how we use our time to deal with increasing demands for service while avoiding the temptation to increase staff . For example , do we provide too much support to developers , should they do more of their own homework , etc . This is only one example and is not meant to critize how we have done it in the past . Sewage Treatment Plant Temporary Financing The next phase of the financing of this project will occur on December 12 when we open bids on the temporary financing for this project . The Town borrowning will be for $ 1 , 455 , 090 in six month BAN ' s . Outstanding notes in the amount of $ 6 , 028 , 230 will be paid off from state and federal reimbursements thus the reason for the small level of this borrowning . There will be another renewal necessary next June which probably will be the final one . The new tax reform law prohibits issuance of BANs for more than six months . The cash flow and reimbursements will slow down such that some small borrowing will be necessary the later half of the year . Federal Revenue Sharing As you know , the Federal budget for ' 87- ' 88 did not include a renewal of this program . It is , however , conceivable that a new program could come in 188- 189 . We will have to see what the new Congress considers as its top priority . Assistant Town Engineer Assistant Town Engineer Robert Flumerfelt stated that he had prepared a written report for the Board . (Copy attached to minutes ) . REPORT OF COUNTY REPRESENTATIVES No County Representatives were present at the meeting . UNDERGROUND TANK INSPECTION RESOLUTION NO . Motion by Councilman Cramer ; seconded by Councilman McPeak , WHEREAS , the State has mandated testing for leaks of all underground storage tanks more than ten ( 10 ) years old before December , 1986 , and WHEREAS , such services are provided by Consultants , such as Calcerinos & Spina , O ' Brien & Gere , and Stearns & Wheler , and WHEREAS , the Town Board of the Town of Ithaca resolved on October 2 , 1986 , that the testing of the three underground tanks at the Town Highway Maintenance Facility be pursued with one of the above firms by the Town Engineer , with the approval of the Town Supervisor , for a cost not to exceed $5 , 000 . 00 , and WHEREAS , the firm of Stearns & Wheler has indicated interest in performing the necessary _ services at an approximate cost of $3 , 800 . 00 , with the approval of the Town Supervisor , ASSISTANT TOWN ENGINEER ' S MONTHLY REPORT October 3 , 1986 to November 6 , 1986 Robert R . Flumerfelt , P . E . 1 . Forest Home Drive Opening of both the reconstructed area of the road west of Plantations Road and the short section east of McIntyre Place where the gabion wall was constructed at the washout is scheduled November 10 . Due to the long extent of wet weather this fall , a double oil and stone surface treatment was applied with permanent paving to be done next summer . During the last month the drainage structures and granite curbing were installed . Guide railing is scheduled to be installed on the north side of the road within the next month . 2 . Judd Falls Road Upon the opening of Forest Home Drive on November 10 , traffic counts will be conducted on roads in the Forest Home vicinity to have a means of comparing traffic patterns before and during the proposed one -way traffic trial on Judd Falls Road . The experimental traffic change , providing for one -way south traffic movement on Judd Falls Road from Forest Home Drive to Plantations Road ( the " jug handle " ) , will begin on December 1 . 3 . Hospital Access Road Design of the roadway is nearly complete with final revisions being made as a result of design review meetings with Tompkins Community Hospital personnel . Initial steps have been taken to acquire land necessary for the road right of way . 4 . Bids for Dump Truck , Dump Body and Hoist , and Snow Plow Specifications are completed and advertisements placed for bids to be taken November 13 for a new truck with dump body and hoist and snow plow equipment . Award of bids is planned for November 17 , 5 . Burns Road . Installation of guide railing was completed in early October and all construction on the roadway is now complete . RRF / nf 10 / 2 / 86 TOWN HIGHWAY SUPERINTENDENT ' S MONTHLY REPORT October 3 , 1986 to November 6 , 1986 Robert E . Parkin Forest Home Drive Reconstruction Road surface double surface treated Drainage grates brought to grade Road ready to be opened to traffic November 10th Guide rail and gabions to be completed as weather permits - - winter and spring - Road to be paved and completed - - summer 187 Salt and Sand Pile Salt hauled in and mixed in with sand ; pile is completed - Miscellaneous - Voting machines put out Putting fire hydrant stakes in place - Installation of resident driveway culverts and raod crossing culverts Some trucking and equipment operation for Parks Department - Two cinder spreaders mounted Last spreader will be mounted upon completion of Fall Clean - up REP / nf 11 / 6 / 86 MONTHLY REPORT - TOWN PARKS , RECREATION WAYS , AND MUNICIPAL SITES Richard H . Schoch Parks and Open Space Manager October 31 , 1986 Hungerford Heights Park : continued plantings , staked out play structure and half - court basketball areas after consulting with neighborhood group , constructed headwalls for new CMP installed at entrances . Obtained the assistance of Highway Department backhoe , dump truck and operators to install CMP and field drain along perimeter. of play structure site . - Monitored demolition of former Knights meat - packing plant and the regrading and seeding of same site in compliance with demolition contract . - Installed new bollards , chains and padlocks along entrance points to Northeast Ithaca Bikeway adjoining BOCES to prevent vehicular access after neighborhood compliants of motorized vehicles using the path . - Posted all Park sites with "NO HUNTING " signs . Ordered new vinyl signs to be printed up for future use . -Delivered wood chips to Coddington Road Community Center for . their use as temporary walkway surfacing to their day care facility . A request for constructing a pavement block sidewalk is to be submitted by CRCC Board for next year . - Fall close -up proceedures performed at all park sites as time has allowed . -Equipment and materials procurement : new York rake for lawn restoration and seeding , shoulder repair work , gravel parking lot maintenance , etc . ; ' new self - propelled lawnmower ; new Vicon seeder / spreader ; tree stakes ; wall stone ; Procon soil conditioner ; plastic nursery pots ; and final Burns Road bare - root seedling order . - Park maintenance worker delivered voting machines to polling places with assistance of two highway personnel . -Attended two - day computer conference at Lake George with Town Planner sponsored by the Association of Small Towns of New York State . Town Board Minutes 3 November 6 , 1986 NOW ARE BE IT RESOLVED , that the firm of Stearns & Wheler be retained to perform the necessary tank inspection services outlined in their letter proposal to the Town of Ithaca , dated October 23 , 1986 at a cost not to exceed $ 5 , 000 . 00 with funds to be transfered from Town-wide Appropriations Fund Balance A5132 . 42 . (Desch , McPeak , Raffensperger , Cramer , Howell , Bartholf and Leary voting Aye . Nays - none ) . CODDINGPON ROAD PUMP STATION RESOLUTION NO . • Motion by Supervisor Desch ; seconded by Councilman McPeak , WHEREAS , it has been found by SCLICW (Bolton Point) water system service personnel that the two main pump control valves in the Coddington Road Pumping Station have worn shafts and bearings to the extent that the pumps cannot operate properly creating the necessity for emergency repairs , and WHEREAS , Louis Picciano Sr . Corp . , a waterworks contractor , is presently engaged in contract work in this locale at the Ithaca Area Wastewater Treatment Plant and has the skilled workmen and equipment available to make the necessary repairs , and WHEREAS , Louis Picciano Sr . Corp . , submitted a cost estimate of $ 10 , 800 to perform the necessary work including the installation of a valve and related piping to enable isolation of and bypassing either pump in the event of need to take either pump out of service which is not now possible , and WHEREAS , Louis Picciano Sr . Corp . , will perform the work on a time and materials basis and bill the Town of Ithaca for materials used , labor expended at their normal rates , overhead costs at 10 % of the total labor and materials costs , and profit at the rate of 10 % of the total of labor , materials , and overhead costs , NOW THEREFORE BE IT RESOLVED , that the Town Board of the Town of Ithaca ratify the action of the Assistant Town Engineer in issuing on October 29 , 1986 , a NOTICE TO PROCEED to Louis Picciano Sr . Corp . , to perform the above work in accordance with the above terms as soon as possible . Account Number F8340 . 481 to be charged . (Desch , McPeak , Raffensperger , Cramer , Howell , Bartholf and Leary voting Aye . Nays - none ) . BIGGS COMPLEX SERVICE ROAD RESOLUTION N0 . Motion by Councilwoman Howell ; seconded by Councilwoman Raffensperger , • WHEREAS , on September 2 , 1986 , the County Board of Representatives adopted Resolution No . 267 , approving the joint plan for an access road from Route 96 into the Biggs Complex , and WHEREAS , the above resolution noted that the County would negotiate with the Town on the naming of the road , and WHEREAS , on September 16 , 1986 , the Board of Representatives voted to ask the Town to name the new access road Harris B . Dates Drive , Town Board Minutes 4 November 6 , 1986 NOW THEREFORE BE IT RESOLVED , that the Town Board of the Town of Ithaca hereby endorses the reccmBnendation of the Board of Representatives and approves the naming of the access road Harris B . Dates Drive . (Desch , McPeak , Raffensperger , Cramer , Howell and Bartholf voting Aye . Nays - Leary) . REORGANIZATION PLAN FOR PLANNING , ZONING AND ENGINEERING DEPARTMENTS Supervisor Desch presented to the Board a drawing showing the • reorganizational plans for the Planning , Zoning and Engineering Departments . RESOLUTION N0 . Motion by Supervisor Desch , seconded by Councilman McPeak , RESOLVED , that the Town Board of the Town of Ithaca hereby approve the reorganization plans for the Planning , Zoning and Engineering Departments as presented by the Supervisor . (Copy attached to minutes ) . (Desch , Mc Peak , Cramer , Howell , and Bartholf voting Aye . Nays - Raffensperger and Leary) . ADVERTISING FOR TOWN ENGINEER POSITION RESOLUTION NO . Motion by Councilman Cramer ; seconded by Councilman McPeak , RESOLVED , that the Town Board of the Town of Ithaca hereby authorize the advertising of the position of Town Engineer at a salary range of $23 , 000-$30 , 000 . (Desch , McPeak , Cramer , Howell , Bartholf and Leary voting Aye . Nays - Raffensperger) . EASTWOOD COMMONS DEVELOPMENT RESOLUTION N0 . Motion by Councilwoman Howell ; seconded by Councilman McPeak , RESOLVED , that the Town Board of the Town of Ithaca will meet and conduct a public hearing at 6 : 45 P .M . , on December 8 , 1986 to consider delegating the authority to review and approve final site and drainage plans for Lot 33 of Eastwood Commons , such lot proposed to be considered as an amendment to Phase I of Eastwood Commons , be delegated by the Town Board to the Planning Board , pursuant to Section 8 of the February 26 , 1973 Resolution of the Town Board establishing a Multiple Residence District and Cluster Development therein on Honness Lane . (Desch , McPeak , Raffensperger , Cramer , Howell , Bartholf and Leary voting Aye . Nays - none ) . 1987 FEDERAL REVENUE SHARING FUNDS " C61 ••1 Ed V v a1 •r1 G p Krra � � I � 1� ' V � 4•, 1 i.► O . U 'C: t US C3 . h 1 41 C^ a •r{ rd Go - J I •ri in i ;t 2 G w O c^ Izs �� •rt 1f r U Cd r-i :y O •r J Ca V � .r, , I o 7 04 t >~ o. d, 1 VI s a r ` O b0 O i i I O O • i AA , Z N •rl o � i p w a 0. 42 ,�, - ' , G .fj wok too mr4 4J Cn {', U] Rt O t . ¢a O F. O � • •rt •ri t6i •. 1.J r-•1 C1 ' 17" ul k,4 G L co r' t . oSL �' a �, 4 CQ a mo i u O c :4 C i •n N U r4 O V1 •r{ E co �---; — — o 3 C. 72 44 U U) G: Town Board Minutes 5 November 6 , 1986 Proof of posting and publication of notice of a public hearing to consider 1987 Federal Revenue Sharing Funds having been presented by the Town Clerk , the Supervisor opened the public hearing . As no person in attendance wished to speak for or against said hearing , the Supervisor closed the public hearing . RESOLUTION N0 . Motion by Councilman Cramer ; seconded by Councilwoman Howell , RESOLVED , that the Town Board of the Town of Ithaca hereby approve the proposed used of the following Federal Revenue Sharing Funds : • Proposed Use Expenditure of FRS Entire Budget Category 1987 ( including FRS ) General Government $ 19 , 351 . 00 $ 487 , 803 . 00 Public Safety $ 0000 $ 499 , 156 . 00 Transportation $25 , 000 . 00 $ 714 , 516900 Culture/Recreation $ 29 , 658 . 00 $ 179 , 338 . 00 Home/Community Services $ 0000 $ 1 , 5101144 . 00 TOTAL $74 , 009 . 00 $3 , 390 , 957 . 00 (Desch , McPeak , Raffensperger , Cramer , Howell , Bartholf and Leary voting Aye . Nays - none ) . 1987 SOUTHERN CAYUGA LAKE INTERMUNICIPAL WATER COMMISSION PRELIMINARY BUDGET Proof of posting and publication notice of a public hearing to consider the 1987 Southern Cayuga Lake Intermunicipal Water Commission Preliminary Budget having been presented by the Town Clerk , the Supervisor opened the public hearing . As no one present wished to speak for or against said Preliminary Budget , the Supervisor closed the public hearing . RESOLUTION N0 . Motion by Councilman McPeak ; seconded by Councilman Cramer , RESOLVED , that the Town Board of the Town of Ithaca hereby adopts the Southern Cayuga Lake Intermunicipal Water Commission Preliminary Budget for the year 1987 as the final Budget for the fiscal year beginning January 1 , 1987 . (Copy attached) . (Desch , McPeak , Raffensperger , Cramer , Howell , Bartholf , and Leary voting Aye . Nays - none) . TOWN OF ITHACA PRELIMINARY BUDGET Proof of posting and publication notice of a public hearing to consider the 1987 Town of Ithaca Preliminary Budget having been presented by the Town Clerk , the Supervisor opened the public hearing . As no one present wished to speak for or against the proposed budget , the Supervisor closed the public hearing . RESOLUTION NO Town Board Minutes 6 November 6 , 1986 Motion by Supervisor Desch , seconded by Councilman Cramer , RESOLVED , that the Town Board of the Town of Ithaca hereby adopts the Preliminary Budget for 1987 as the final Budget for the fiscal year beginning January 1 , 1987 . (Copy attached to minutes ) . (Desch , McPeak , Raffensperger , Cramer , Howell , Bartholf and Leary voting Aye . Nays - none ) . 1987 FIRE PROTEC'T'ION CONTRACT Proof of posting and publication notice of public hearing to • consider the 1987 Fire Protection Contract with the City of Ithaca having been presented by the Town Clerk , the Supervisor opened the public hearing . Supervisor Desch stated that negotiations are still being held with the City , however , it looks like a one year contract with a phase out clause . As no one present wished to speak for or against the proposed contract , the Supervisor closed the public hearing . PUBLIC HEARING TO CONSIDER 1987 ASSESSMENT ROLLS FOR SPECIAL BENEFIT DISTRICTS RENWICK HEIGHTS LIGHTING DISTRICT Proof of posting and publication notice of a public hearing to consider the 1987 assessment rolls and apportionments for the Renwick Heights Lighting District having been presented by the Town Clerk , the Supervisor opened the public hearing . As no one present wished to speak on this matter , the Supervisor closed the public hearing . RESOLUTION NO . Motion by Councilwoman Raffensperger ; seconded by Councilman Cramer , RESOLVED , that the Town Board of the Town of Ithaca hereby approves the assessment rolls and apportionments for the Renwick Heights Lighting District for the year 1987 , and the budgets related hereto . (Desch , McPeak , Raffensperger , Cramer , Howell , Bartholf and Leary voting Aye . Nays - none ) . FOREST HOME LIGHTING DISTRICT Proof of posting and publication notice of a public hearing to consider the assessment rolls and apportionments of the Forest Hone Lighting District having been presented by the Town Clerk , the Supervisor opened the public hearing . As no one present wished to speak on this matter , the Supervisor closed the public hearing . RESOLUTION N0 . Motion by Councilman MCPeak ; seconded by Councilman Bartholf , Town Board Minutes 7 November 6 , 1986 RESOLVED , that the Town Board of the Town of Ithaca hereby approves the assessment rolls and apportionments for the Forest Home Lighting District for the year 1987 , and the budgets related hereto . (Desch , McPeak , Raffensperger , Cramer , Howell , Bartholf and Leary voting Aye . Nays - none ) . CLOVER LANE LIGHTING DISTRICT Proof of posting and publication notice of public hearing to consider the assessment rolls and apportionments of the Clover Lane • Lighting District having been presented by the Town Clerk , the Supervisor opened the public hearing . As no one present wished to speak on the matter , the Supervisor closed the public hearing . RESOLUTION N0 . Motion by Councilwoman Howell , seconded by Councilman McPeak , RESOLVED , that the Town Board of the Town of Ithaca hereby approves the assessment rolls and apportionments for the Clover Lane Lighting District for the year 1987 , and the budgets related hereto . (Desch , McPeak , Raffensperger , Cramer , Howell , Bartholf and Leary voting Aye . Nays - none ) . EASTWOOD COMMONS LIGHTING DISTRICT Proof of posting and publication notice of a public hearing to consider the assessement rolls and apportionments of the Eastwood Commons Lighting District having been presented by the Town Clerk , the Supervisor opened the public hearing . As no one present wished to speak on this matter , the Supervisor closed the public hearing . RESOLUTION N0 . Motion by Supervisor Desch ; seconded by Councilwoman Raffensperger , RESOLVED , that the Town Board of the Town of Ithaca hereby approves the assessment rolls and apportionments for the Eastwood Commons Lighting District for the year 1987 , and the budgets related hereto . (Desch , McPeak , Raffensperger , Cramer , Howell , Bartholf and Leary voting Aye . Nays - none ) . GLENSIDE LIGHTING DISTRICT Proof of posting and publication of notice of a public hearing to consider the assessment rolls and apportionments for the Glenside Lighting District having been presented by the Town Clerk , the Supervisor opened the public hearing . As no one present wished to speak , the Supervisor closed the public hearing . RESOLUTION NO . Town Board Minutes 8 November 6 , 1986 Motion by Councilman Cramer ; seconded by Councilman Bartholf , RESOLVED , that the Town Board of the Town of Ithaca hereby approves the assessment rolls and apportionments for the Glenside Lighting District for the year 1987 , and the budgets related hereto . (Desch , McPeak , Raffensperger , Cramer , Howell , Bartholf and Leary voting Aye . Nays - none ) . TERRACEVIEW DRIVE Motion by Councilman MCPeak ; seconded by Supervisor Desch , • WHEREAS , Ivar Jonson , Developer of Grandview Subdivision , has completed construction of roadway and associated drainage improvements for Terraceview Drive and Towerview Drive in said subdivision with the exception of placement of a minor amount of stone rip-rap at the lower end of the 30-inch culvert crossing Towerview Drive , all in accordance with the plans for Grandview Subdivision approved by the Planning Board of the Town of Ithaca on March 4 , 1986 , and WHEREAS , the Highway Superintendent and the Assistant Town Engineer of the Town of Ithaca have inspected the construction of said improvements and found same to be complete and satisfactory , subject to addition of the above-mentioned stone rip-rap , NOW THEREFORE BE IT RESOLVED , by the Town Board of the Town of Ithaca that the Town of Ithaca will accept and maintain the above-described roadways and drainage improvements upon placement of the stone rip-rap to the satisfaction of the Town Highway Superintendent , and upon furnishing certificate of New York State Department of Transportation acceptance of the roadway and drainage work within their right-of-way at the intersection of New York State Route 79 and Towerview Road , and further upon provision of a deed delivering title to the Town of Ithaca in a manner acceptable to the Town Attorney to Terraceview Drive and Towerview Drive . (Desch , McPeak , Raffensperger , Cramer , Howell , Bartholf and Leary voting Aye . Nays - none) . TOWN OF ITHACA WARRANTS RESOLUTION NO . Motion by Councilwoman Raffensperger ; seconded by Councilman Cramer , RESOLVED , that the Town Board of the Town of Ithaca hereby approves the Town of Ithaca Warrants dated November 6 , 1986 , in the following accounts : General Fund - Town Wide . . . . . . . . . . . . . . . . . . . . . $ 24 , 922 . 29 • General Fund - Outside Village . . . . . . . . . . . . . . . $ 22 , 948 . 20 Highway Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 29 , 731 . 31 Water & Sewer Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 7 , 399 . 59 Revenue Sharing Fund . . . . . . . . . . . . . . . . . . . . . . . . . $ 611 . 25 Lighting District Fund . . . . . . . . . . . . . . . . . . . . . . . $ 481 . 34 Capital Projects Fund . . . . . . . . . . . . . . . . . . . . . . . . $ 7 , 771 . 71 (Desch , McPeak , Raffensperger , Cramer , Howell , Bartholf and Leary voting Aye . Nays - none ) . Town Board Minutes 9 November 6 , 1986 BOLTON POINT WARRANTS RESOLUTION N0 . Motion by Supervisor Desch ; seconded by Councilman McPeak , RESOLVED , that the Bolton Point Warrants dated November 6 , 1986 , in the Operating Account are hereby approved , in the amount of $ 71 , 701 . 65 after review and upon the recommendation of the Southern Cayuga Lake Intermunicipal Water Commission , they are in order for payment . (Desch , McPeak , Raffensperger , Cramer , Howell , Bartholf and Leary • voting Aye . Nays - none ) . EXECUTIVE SESSION RESOLUTION NO . Motion by Supervisor Desch ; seconded by Councilman Cramer , RESOLVED , that the Town Board of the Town of Ithaca hereby adjourns into Executive Session to discuss a personnel matter . (Desch , McPeak , Raffensperger , Cramer , Howell , Bartholf and Leary voting Aye . Nays - none ) . RESOLUTION N0 . Motion by Supervisor Desch , seconded by Councilman McPeak , RESOLVED , that the Town Board of the Town of Ithaca hereby moves back into Open Session . (Desch , McPeak , Raffensperger , Cramer , Howell , Bartholf and Leary voting Aye . Nays - none ) . ADJOURNMENT The meeting was duly adjourned . Town Clerk •