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HomeMy WebLinkAboutTB Minutes 2012-02-13Meeting of the Ithaca Town Board / Monday, February 13, 2012 at 5:30 p.m. 215 North Tioga Street, Ithaca, NY 14850 Agenda 1. Call to Order and Pledge of Allegiance 2. Report of Tompkins County Legislature 3. Report of Ithaca Common Council 4. Fire Commissioner's Quarterly and Year End Report 5. Persons to be Heard and Board Comments 6. Supervisor's Report and Outlook for 2012 7. 2011 Department Year End Reports and Priorities 8. Accept Year End Reports from the Justice Courts 9. Discuss and Consider Authorizing Expenditures by Superintendent of Highways Without Prior Town Board Approval a. Standardization for Purchase of a "Toolcat" Manufactured by the Bobcat Company 10. Discuss and Consider Acceptance of the Concept and Locations of the Proposed Public Infrastructure to be dedicated to the Town in Conjunction with the Holochuck Homes Subdivision Proposal 11. Consider Resolution Supporting the Continuation of the Metropolitan Planning Organization Facilitated by the Ithaca-Tompkins County Transportation Council 12. Consider Approval of Final Budget Amendments for 2011 13. Consider Setting Public Hearings Regarding: a. Local Law Amending the Zoning Chapter of the Town of Ithaca Code Regarding Deposit and Removal of Fill b. Local Law Amending the Zoning Chapter of the Town of Ithaca Code Regarding Timber Harvesting and Other Requirements in Conservation Zones and Adding Related Definitions 14. Consider Approval to Become an Amicus Curiae in Actions Involving Municipal , Home Rule Before New York State Appellate Courts ' ^ 15. Consider Resolution in Support of Increasing the Minimum Wage in New York State 16. Consider Resolution of Appreciation and Recognition of Service as Conservation Board Chair for Diane Conneman 17. Consent Agenda Items a. Approval of Town Board Minutes January 9 and 23, 2012 b. Town of Ithaca Abstract c. Bolton Point Abstract d. Increasing the General Benefit Reserve e. Ratify Regular Appointment of Water Treatment Plant Operator Assistant - SCLIWC f. Ratify Transfer of Jeff Hall to Distribution Operator Trainee- SCLIWC g. Consider Temporary Appointment of Project Assistant - Courts h. Appoint Town of Ithaca Representative to the Joint Youth Commission - Mark Mahoney i. Approve Records Management Day - March 16, 2012 j. Establish Sick Bank for John Licitra 18. Report of Town Committees 19. Intermunicipal Organizations 20. Review of Correspondence 21. Consider Adjournment ' I TB 2-13-2012 Meeting of the Ithaca Town Board Monday, February 13, 2012 at 5:30 p.m. 215 North Tioga Street, Ithaca, NY 14850 Minutes Board Members Present: Herb Engman, Supervisor; Bill Goodman, Deputy Town Supervisor; Pat Leary, Tee-Ann Hunter, Eric Levine, Rich DePaolo, and Nahmin Horwitz Staff Present: Susan Ritter, Director of Planning, Bruce Bates, Director of Code Enforcement; Mike Solvig, Director of Finance, Judy Drake, Director of Human Resources; Paulette Terwilliger, Town Clerk and Susan Brock, Attorney for the Town Call to Order and Pledge of Allegiance Mr. Engman called the meeting to order at 5:30p.m. Fire Commissioner’s Quarterly and Year End Report(Attachment #1) Mr. Gilligan gave highlights of his written report. Questions from the Board Mr. Horwitz asked if there has ever been paid fire police in the department and Mr. Gilligan responded no, not to his knowledge. Mr. Engman had questions about the capital budget statement in the report saying that that heavy duty rescue might be put off for two years and a ladder truck or Quint might be purchased instead of another ladder truck that is due for replacement in 2015; so it sounds like there wouldn’t be any purchases until 2015 and what happens to the ladder trucks that would be replaced early? Mr. Engman explained that he thought the heavy rescue was going to be removed from the replacement list, not deferred. Mr. Gilligan responded that he assumed the commitment on the Quint would be as soon as the specs were done and that he would check on the section of the report regarding equipment purchases and get back to the Board. Ms. Hunter noted that the majority of the calls for the Town were EMS calls that don’t included motor vehicle accidents so that is someone who calls when they are ill and she asked if an engine was sent to those. Mr. Gilligan responded that it did so that the responding personnel who are the EMTs of the department could still be available for a fire call. He added that 911 dispatches the engines. Report of Tompkins County Legislature – Peter Stein reported that the County Legislature now has a Chair and Vice Chair but noted that they are behind on organizing and naming committees because of the delay in those elections. He also added that he has learned that 911 dispatching is a very complicated system and it seems simple but its not. There has to be a protocol and if you don’t follow it there are dire consequences. Adopted 2-27-2012 Page 1 of 24 TB 2-13-2012 Persons to be Heard and Board Comments There were no persons wishing to be heard and Mr. Engman added an agenda item regarding the appointment of a Zoning Board of Appeals member and an Executive Session to discuss the employment history of a particular person and Union negotiations. Supervisor’s Report and Outlook for 2012 Herb (Attachment #2) Mr. Engman read his report in its entirety. 2011 Department Year End Reports and Priorities (Attachment #3) Public Works – Mr. Weber emphasized that the area experienced unique weather events last year which required a lot of focus and work that dictated what our work responsibilities were throughout the year. Mr Horwitz asked how much less has been expended year to date on snow removal this year and Mr. Weber reminded him that the budget year covers the beginning of the season which won’t happen until October and the end, which is what we are in now. After some discussion, Mr. Weber thought we may be 40% below budget on salt. Mr. Horwitz then asked about the SWPPP inspections noted and Mr. Weber explained that a SWPPP plan is submitted that has to be reviewed and approved and then the implementation of the plan weekly onsite during construction. Mr. Horwitz then asked about the hydrant maintenance and what the total number of hydrants was. Mr. Weber responded there are about 700 hydrants and it can take up to 10 years to inspect them all. Mr. Engman added that Bolton Point has asked for a dedicated person to do this for years, but it has not been acted on and the Town would pay 50% of that person. Mr. Horwitz then asked whether we should be concerned about the Emerald Ashe Borer and Mr. Weber responded that it depends who you and that in the next 5 years we should look at trees that are a hazard to our infrastructure. Mr. Engman added that Mr. Schoch did have interns look at our parks and trails and concluded that there is no real danger along the trails and the ones in the forest will eventually die and feed the forest. We do not have a lot of Ashe trees that are on the streets like the city. Mr. Engman asked about the Wonderland Sewer Pump listed in the report and he was not sure where it was. Staff responded that it is in front of the Wonderland Hotel which is now under a different name. Building and Code Enforcement Mr. Bates read his conclusion noting that they saw an increase in number of building permits, investigations of complaints, fire inspections and zoning reviews. The department came in under budget and over anticipated revenue. He added that everything that the Board sees on Planning’s list eventually comes on his list and the large projects that Mr. Engman had listed were handled by his department also, such as the Athletics and Events Center at Ithaca College. Adopted 2-27-2012 Page 2 of 24 TB 2-13-2012 Mr. DePaolo asked about the Zoning Board and whether there has ever been a denial. Mr. Bates said he couldn’t say, but a lot of the appeals this year were area variances and were the result of building permit reviews where old permits were issued to a property with existing violations so in essence they were grandfathering in existing conditions and fixing prior issues. There were also a number of sprinkler variances that were needed in sheds and such due to the new law and that law is under review. Ms. Hunter asked about the status of the fire inspections with the City fire department and Mr. Bates responded that he is meeting with Chief Parsons weekly and trying to move this forward. Mr. Goodman asked about enforcement of the property maintenance law and Mr. Bates responded that we did have three comply since the law and we will see in the spring if it holds. The hardest part is complying with the timeline on issuing notices etc. Mr. Bates added that we have had our first guilty plea on violations of occupancy of a property and we agreed to the maximum fine and a guilty plea with a warning and the judge also told him all his other properties have to comply. Ms. Hunter asked about the Smart Work Program and Mr. Bates responded that they have finished training and they are implementing some ideas now and he will be reporting to the Personnel Committee. She asked if it was worthwhile and he responded yes and no. Yes because it helped staff look at some things that we don’t look at but no because they only scratched the surface, although they will be implementing and continuing to do more on their own. Planning Ms. Ritter stated that she thought the department accomplished a lot this year and it took a lot of team work and commitment The Comprehensive Plan and a lot of complex Planning Board items with an EIS and re-zonings. Mr. Engman added that she spends a lot of time educating him. Town Clerk’s Ms. Terwilliger emphasized that this coming year she is excited about what General Code is able to do and she thinks it will be an amazing tool to help with the adoption of all the new zoning associated with the Comprehensive Plan and the Building Code changes. Personnel Ms. Drake noted that her staff was reduced by one and she is working with Mr. Solvig and Ms. Kelly and it is working well and hopefully this year will have less turnover and be a quieter year. Mr. Engman noted that Ms. Drake is very helpful with the union negotiations and keeps us on the right track. Finance Mr. Solvig state that he found it to be an encouraging year in that we stopped the decrease and the use of fund balance that we have been experiencing over the last few years; over $1.5 million Adopted 2-27-2012 Page 3 of 24 TB 2-13-2012 in the sewer fund and $200K in the fire fund and only two funds last year saw a decrease and the service fund was planned and the water fund was on unplanned projects or we would have seen and increase. Sales tax and mortgage tax both went up although they did not go up to expected or hoped for levels. We need to keep in mind that the economy is fragile and it will be a challenging year. Mr. DePaolo asked about the higher revenues in the Capital Projects funds and Mr. Solvig explained that is due to bonding and we get the money in in one year and not necessarily spend it in the same year and it evens out over the life of the project. Information Technology Mr. Engman noted that Ms. Carrier-Titti was not here, but he gets a lot of good comments about the new website and she is looking at the Microsoft upgrade which will be a challenge and the replacement of a server. Accept Year End Reports from the Justice Courts Mr. Engman asked about the scofflaws and Ms. Drake reported that is the project going on now. Ms. Hunter asked about the difference in the number of cases and Ms. Drake responded that they are trying to split the cases more, but there are some that can not be. TB RESOLUTION NO. 2012 - 029: Acceptance of Town Justices’ 2011 Annual Reports Whereas Justice David Klein and Justice James Salk have submitted annual reports for their respective courts to the Town Board for review Now therefore be it Resolved that the Town Board of the Town of Ithaca does hereby accept the Town Justices’ annual reports as presented. Moved: Tee-Ann Hunter Seconded: Bill Goodman Vote: Ayes – Engman, Goodman, Leary, Hunter, Levine, DePaolo and Horwitz Motion passed unanimously Discuss and Consider Authorizing Expenditures by Superintendent of Highways without Prior Town Board Approval Mr. DePaolo questioned the first whereas clause “amounts to be fixed from time to time” and would that be the budget or an annual basis? Mr. Weber responded that the intent was that as the Town Board has reviewed the equipment proposals during the budget discussions and set an amount this would take out a step. Mr. DePaolo asked if there was an efficiency that was missing and Mr. Weber responded that it is a timing issue and both with the bid process and saving some of the board’s time at meetings. Adopted 2-27-2012 Page 4 of 24 TB 2-13-2012 Mr. DePaolo asked about the reference to the 2012 budget, and if this was going to be annual and Mr. Weber responded yes. Mr. DePaolo then asked about the whereas regarding “each item or category of items” and what if you come in under budget on one, could you then add the difference to another in the same category? If you no longer need an item, then the category amount is higher. Mr. Weber said that was not the intent and the equipment would be detailed with a specific dollar value. Discussion followed. The words (or category ) was deleted which makes it clear that the approval is for the budgeted items at the budget cost for each, not cumulative. Ms. Hunter reminded the Board that we do not have a procurement policy and she felt we should be following these purchases closely and we should know what we are bidding on and go through the exercise of familiarizing ourselves with what we are buying. With two board meetings a month, she did not see an issue with leaving it the way it is. Standardization for Purchase of a “Toolcat” Manufactured by the Bobcat Company TB Resolution No. 2012 – 031: Resolution of Standardization for Purchase of a “Toolcat” Manufactured by the Bobcat Company WHEREAS the Town of Ithaca Public Works Department has identified the replacement of “Toolcat” equipment within the 2012 Budget, and WHEREAS the Public Works Department of the Town of Ithaca, presently owns a “Toolcat” manufactured by the Bobcat Company and has on hand several attachments and a supply of spare parts therefore, and WHEREAS to purchase a different make of equipment would be inefficient and uneconomical since alternate attachments and additional parts would have to be purchased which would not be interchangeable with the one already on hand, WHEREAS the “Toolcat” is a unique piece of equipment utilized for sidewalk/walkway/trail summer and winter maintenance, parks and grounds maintenance and material handling, and WHEREAS the Public Works Committee has reviewed and recommended the replacement/purchase of a “Toolcat”, Now therefore be it RESOLVED that for the reasons of efficiency and economy and pursuant to the authority conferred by Subdivision 5 of Section 103 of the General Municipal Law, it is determined by this Board that there is a need for standardization in the purchase of a “Toolcat” for the Town Public Works Department, and Adopted 2-27-2012 Page 5 of 24 TB 2-13-2012 FURTHER RESOLVED that, pursuant to NY Highway Law § 142, the Highway Superintendent/Director of Public Works be and he hereby is authorized to solicit a contract for the purchase of a “Toolcat” with the lowest responsible bidder after advertisement for sealed bids and public bidding in the manner provided by Section 103 of the General Municipal Law. MOVED: Rich DePaolo SECONDED: Bill Goodman VOTE: Ayes – Engman, Goodman, Leary, Hunter, Levine, DePaolo and Horwitz Motion passed unanimously Discuss and Consider Acceptance of the Concept and Locations of the Proposed Public Infrastructure to be dedicated to the Town in Conjunction with the Holochuck Homes Subdivision Proposal Ms. Hunter asked if the developers could begin construction on the infrastructure when this is approved and Ms. Brock responded that they could not because they still need Final Site Plan approval from the Planning Board and then approval from the Public Works Department on the infrastructure plans. Ms. Ritter added that many of the conditions imposed by the Planning Board have to be fulfilled prior to Final Site Plan and there are a lot of them. Mr. Weber also added that they have changed the infrastructure plans recently and he doesn’t think they are going to see anything until late summer at the earliest. Mr. Engman had a question on the sidewalks and their widths and Mr. Weber explained that walkways and sidewalks are different depending on whether they are in the public right-of-way and the intended use. Sidewalks are meant to not have bikes on them and walkways can have a number of uses and are theoretically wider. The connections were also clarified. Mr. Goodman noted that some connections will be easements granted to the Town and the Town would decide where and dimensions. Mr. DePaolo had a question about the condition requiring “all roads” be completed and it was his understanding this was going to be a phased project. Specifically, the cul-de-sac. Discussion followed. Ms. Brock suggested changing the language to read “prior to the acceptance of the improvements by the Town Board”. The concern was whether Phase II infrastructure had to be completed according to this if the second phase becomes unnecessary or unwanted. Ms. Brock felt the language in the Planning Board conditions covered that concern and delineated the phases. The northern loop and the stormwater infrastructure is what has to be completed prior to building. Ms. Ritter explained that this is for the concept and the developers would be coming back for dedication and approval of the road to the Town later. Discussion followed and the word “all” was taken out of the verbiage describing the “roads” in number (2) of the resolution to provide clearer definition of the phases. TB RESOLUTION NO. 2012 - 032: Acceptance of the Concept and Locations of the Proposed Public Infrastructure (entry and internal site roads, their associated drainage Adopted 2-27-2012 Page 6 of 24 TB 2-13-2012 facilities, sanitary sewer and water mains and related infrastructure) to be dedicated to the Town in Conjunction with the Holochuck Homes Subdivision Proposal. WHEREAS , the Town of Ithaca Planning Board, on April 5, 2011, granted Preliminary Site Plan and Preliminary Subdivision Approval for the proposed Holochuck Homes Subdivision located between NYS Route 96 (Trumansburg Road) and NYS Route 89 (Taughannock Boulevard), Town of Ithaca Tax Parcel No.’s 24-3-3.2, 25-1-5.1, 25-2-41.2, 26-4-37, 26-4-38, and 26-4-39, Low Density Residential Zone, Medium Density Residential Zone, and Conservation Zone. The proposal involves the construction of 106 town-home type units in a clustered neighborhood development with two entrances proposed from NYS Route 96 (Trumansburg Road). The development will be concentrated on the west side of the property closest to NYS Route 96, zoned Low and Medium Density Residential, with more than half of the eastern portion of the property, mainly zoned Conservation, remaining undeveloped. The New York State Office of Parks, Recreation and Historic Preservation will acquire the eastern portion of the property and will utilize it in conjunction with the development of the future Black Diamond Trail. Holochuck Homes, LLC, Owner/Applicant, David Parks, Esq., Agent, and WHEREAS , the applicant for the above-referenced subdivision has proposed to dedicate to the Town of Ithaca the roads and public utilities (entry and internal site roads, their associated drainage facilities, sanitary sewer and water mains and related infrastructure) to serve the Holochuck Homes Subdivision, as shown on the plans titled “Holochuck Homes Subdivision, NYS Route 96, Utility Layout Exhibit” (sheet C101) dated 8/14/09 and revised 8/15/11, prepared by Keystone Associates Architects, Engineers, and Surveyors, LLC, and WHEREAS , the Town of Ithaca Public Works Committee has reviewed the plans for the above- referenced improvements proposed for dedication to the Town, and have found them generally acceptable and voted to move the request to the Town Board for consideration, now THEREFORE BE IT RESOLVED , that the Town of Ithaca Town Board hereby accepts the concept and locations of the above-described improvements, subject to the following conditions: 1.That the Final Subdivision Approval be granted by the Town of Ithaca Planning Board, prior to the Town Board accepting the conveyance of said improvements and easements, and 2.Completion of roads, stormwater facilities, and required utilities, to the satisfaction of the Town of Ithaca Public Works Department, prior to the acceptance of the improvements by the Town Board, and 3.That the specific surveyed locations, deeds, and abstracts showing good and marketable title for the proposed improvements and easements be submitted in a form acceptable to the Attorney for the Town, the Director of Public Works, and the Director of Planning, prior to dedication and acceptance of the improvements by the Town Board, and Adopted 2-27-2012 Page 7 of 24 TB 2-13-2012 4.Inclusion into the Holochuck Homes Homeowners Association documents of a statement that specifies that any sidewalks located within land to be conveyed and accepted by the Town shall be maintained by the Holochuck Homes Homeowners Association, and 5.Acceptance by the Town Board of the proposed utilities and easements to be dedicated to the Town. Moved: Herb Engman Seconded: Pat Leary Vote: Ayes – Engman, Goodman, Leary, Hunter, Levine, DePaolo and Horwitz Motion passed unanimously Consider Resolution Supporting the Continuation of the Metropolitan Planning Organization Facilitated by the Ithaca-Tompkins County Transportation Council TB Resolution No. 2012- 033: Supporting the Continuation of the Metropolitan Planning Organization Facilitated by the Ithaca-Tompkins County Transportation Council WHEREAS, the Ithaca-Tompkins County Transportation Council (ITCTC) has been designated by the Governor of the State of New York as the Metropolitan Planning Organization for the Ithaca-Tompkins County Urbanized and its approved Metropolitan Planning Area since 1992 and WHEREAS the ITCTC has promoted and facilitated tremendous collaboration among all the municipalities of Tompkins County and WHEREAS over the past decade alone ITCTC has funded 44 projects in the amount of $48,000,000 and WHEREAS the Tompkins County MPO has been for 20 years a forum to bring together New York State, county, town, city and village governments to mutually decide upon beneficial highway, bridge and other transportation projects in a highly cooperative manner and WHEREAS it has been proposed that MPOs smaller than 200,000 in population be required to justify their status as MPOs or their eligibility be eliminated and WHEREAS over half of the MPOs in New York State would be affected Now therefore be it RESOLVED that the Ithaca Town Board hereby strongly recommends that municipalities of 50,000 or more be permitted to retain their MPO status and Adopted 2-27-2012 Page 8 of 24 TB 2-13-2012 Further Resolved that our elected federal representatives and the ITCTC be sent copies of this resolution. MOVED: Bill Goodman SECONDED: Pat Leary VOTE: Ayes – Engman, Goodman, Leary, Hunter, Levine, DePaolo and Horwitz Motion passed unanimously Consider Approval of Final Budget Amendments for 2011 TB RESOLUTION NO. 2012- 034: Approval of Budget Transfers, Amendments and Modifications for the Year Ending December 31, 2011 WHEREAS, in preparation of closing the budgetary and accounting records of the Town of Ithaca, the Town Finance Officer has reviewed all budgetary revenue and appropriation accounts for the year ending December 31, 2011, and WHEREAS, this review disclosed certain budgetary revenues and expenditures requiring transfers, amendments or modifications needed to close the budgetary and accounting records of the Town of Ithaca for the year ending December 31, 2011, and WHEREAS, these findings are summarized below showing the net impact on the Fund Balance in each operating fund. General Townwide Fund Beginning Fund Balance at 1/01/11 $ 2,630,577.85 A: Total Revenues 4,052,545.29 DD L: Total Expenditures 3,942,972.20 ESS Ending Fund Balance at 12/31/11 $ 2,740,150.94 ________________ Net Increase to Fund Balance from 2011 Operations: $ 109,573.09 General Part-Town Fund Beginning Fund Balance at 1/01/11 $ 413,240.14 A: Total Revenues 1,289,076.98 DD L: Total Expenditures 1,146,594.72 ESS ________________ Ending Fund Balance at 12/31/11 $ 555,722.40 Net Increase to Fund Balance from 2011 Operations: $ 142,482.26 Adopted 2-27-2012 Page 9 of 24 TB 2-13-2012 Highway Part-Town Fund Beginning Fund Balance at 1/01/11 $ 881,661.29 A: Total Revenues 2,418,351.62 DD L: Total Expenditures 2,140,003.98 ESS ________________ Ending Fund Balance at 12/31/11 $ 1,160,008.93 Net Increase to Fund Balance from 2011 Operations: $ 278,347.64 Water Fund Beginning Fund Balance at 1/01/11 $ 1,243,304.61 A: Total Revenues 3,180,467.13 DD L: Total Expenditures 3,281,756.52 ESS ________________ Ending Fund Balance at 12/31/11 $ 1,142,015.22 Net Decrease to Fund Balance from 2011 Operations: $ (101,289.39) Sewer Fund Beginning Fund Balance at 1/01/11 $ 596,317.14 A: Total Revenues 2,205,572.76 DD - L: Total Expenditures 1,843,035.94 ESS ________________ Ending Fund Balance at 12/31/11 $ 958,853.96 Net Increase to Fund Balance from 2011 Operations: $ 362,536.82 Capital Project Funds Beginning Fund Balance at 1/01/11 $ (365,401.88) A: Total Revenues 4,173,599.33 DD L: Total Expenditures 2,367,730.61 ESS _______________ Ending Fund Balance at 12/31/11 $ 1,440,466.84 Net Increase to Fund Balance from 2011 Operations: $ 1,805,868.72 Adopted 2-27-2012 Page 10 of 24 TB 2-13-2012 Risk Retention Fund Beginning Fund Balance at 1/01/11 $ 60,213.91 A: Total Revenues 53,126.44 DD L: Total Expenditures 18,104.85 ESS ________________ Ending Fund Balance at 12/31/11 $ 95,235.50 Net Increase to Fund Balance from 2011 Operations: $ 35,021.59 Fire Protection Fund Beginning Fund Balance at 1/01/11 $ 13,130.62 A: Total Revenues 3,555,921.64 DD L: Total Expenditures 3,494,244.75 ESS ________________ Ending Fund Balance at 12/31/11 $ 74,807.51 Net Increase to Fund Balance from 2011 Operations: $ 61,676.89 Lighting District Funds Beginning Fund Balance at 1/01/11 $ 9,685.44 A: Total Revenues 13,179.85 DD L: Total Expenditures 12,454.45 ESS ________________ Ending Fund Balance at 12/31/11 $ 10,410.84 Net Increase to Fund Balance from 2011 Operations: $ 725.40 Inlet Valley Cemetery Expendable Trust Fund Beginning Fund Balance at 1/01/11 $ 9,033.73 Adopted 2-27-2012 Page 11 of 24 TB 2-13-2012 A: Total Revenues 16.41 DD L: Total Expenditures - ESS ________________ Ending Fund Balance at 12/31/11 $ 9,050.14 Net Increase to Fund Balance from 2011 Operations: $ 16.41 Debt Service Fund Beginning Fund Balance at 1/01/11 $ 94,092.40 A: Total Revenues 775,857.41 DD L: Total Expenditures 815,492.62 ESS ________________ Ending Fund Balance at 12/31/11 $ 54,457.19 Net Decrease to Fund Balance from 2011 Operations: $ (39,635.21) RESOLVED, that this Town Board authorizes and directs the Town Finance Officer to record all year end budget transfers, amendments and modifications, including all other changes deemed appropriate and necessary, to close the financial records for the Town of Ithaca for the year ending December 31, 2011. MOVED: Tee-Ann Hunter SECONDED: Rich DePaolo VOTE: Ayes – Engman, Goodman, Leary, Hunter, Levine, DePaolo and Horwitz Motion passed unanimously Consider Setting Public Hearings Regarding: Local Law Amending the Zoning Chapter of the Town of Ithaca Code a. Regarding Deposit and Removal of Fill TB Resolution No. 2012 - 035: Setting a Public Hearing Regarding a Local Law Amending the Zoning Chapter of the Town of Ithaca Code Regarding Deposit and Removal of Fill BE IT RESOLVED, that the Town Board of the Town of Ithaca will hold a public hearing at the th Town Hall, 215 North Tioga Street, Ithaca, New York on the 12 day of March, 2012 at 5:45 p.m. for the purpose of providing full opportunity for citizen participation and input in the preparation of a proposed local law amending the Zoning Chapter of the Town of Ithaca Code regarding the deposit and removal of fill; and it is further RESOLVED, that at such time and place all persons interested in the proposed local law may be heard concerning the same; and it is further Adopted 2-27-2012 Page 12 of 24 TB 2-13-2012 RESOLVED, that the Town Clerk of the Town of Ithaca is hereby authorized and directed to publish a notice of such public hearing in the Ithaca Journal and to post a copy of same on the signboard of the Town of Ithaca. Moved: Bill Goodman Seconded: Pat Leary Vote: Ayes – Engman, Goodman, Leary, Hunter, Levine, DePaolo and Horwitz Motion passed unanimously b. Local Law Amending the Zoning Chapter of the Town of Ithaca Code Regarding Timber Harvesting and Other Requirements in Conservation Zones and Adding Related Definitions Mr. Engman wanted to discuss the restrictions on the times and days you can harvest or remove because Sundays favor one religious group over others; if it was weekend, that would be one thing but Sundays alone is discriminatory. He added that legal holidays are not fair to those who do not get them off. Discussion followed. Mr. Engman moved to amend the draft local law by striking the “Sundays and legal holidays”, Mr. Horwitz seconded; passed unanimously. There was some discussion on the requirement to cut the stump to the lowest height possible. Mr. Bates explained logging in his experience. Discussion followed. There was some discussion on the verbiage about removing stumps and debris and this is again only in large operations and how they will be “restoring” the site will be in their plan which will be reviewed and approved by the Town. The intent is to not have a large pile of debris left and again, that would be covered in the forest management plan and this particular section refers to the bond to hold them to doing what they say they are going to do and it should include details on how they will be restoring the site. TB Resolution No. 2012 - 036: Setting a Public Hearing Regarding a Local Law Amending the Zoning Chapter of the Town of Ithaca Code Regarding Timber Harvesting and Other Requirements in Conservation Zones and Adding Related Definitions BE IT RESOLVED, that the Town Board of the Town of Ithaca will hold a public hearing at the th Town Hall, 215 North Tioga Street, Ithaca, New York on the 12 day of March, 2012 at 5:50 p.m. for the purpose of providing full opportunity for citizen participation and input in the preparation of a proposed local law amending the Zoning Chapter of the Town of Ithaca Code regarding timber harvesting and other requirements in conservation zones and adding related definitions; and it is further RESOLVED, that at such time and place all persons interested in the proposed local law may be heard concerning the same; and it is further Adopted 2-27-2012 Page 13 of 24 TB 2-13-2012 RESOLVED, that the Town Clerk of the Town of Ithaca is hereby authorized and directed to publish a notice of such public hearing in the Ithaca Journal and to post a copy of same on the signboard of the Town of Ithaca. Moved: Bill Goodman Seconded: Pat Leary Vote: Ayes – Engman, Goodman, Leary, Hunter, Levine, DePaolo and Horwitz Motion passed unanimously Consider Approval to Become an Amicus Curiae in Actions Involving Municipal Home Rule Before New York State Appellate Courts TB Resolution No. 2012 - 037: Approval to Become an Amicus Curiae in Actions Involving Municipal Home Rule Before New York State Appellate Courts WHEREAS the Towns of Middlefield and Dryden have recently revised their zoning laws to in effect prohibit natural gas drilling in their communities and such laws have been challenged in court by opponents claiming that the Towns do not have the power to regulate natural gas drilling as a land use and WHEREAS the Town of Ulysses prepared an amicus curiae or “friend of the court” brief in both lawsuits in support of its sister Towns in order to reassert the right of municipalities throughout New York State to determine what land uses are appropriate through the municipal home rule powers granted by the New York State Constitution and the New York Municipal Home Rule Law and WHEREAS the Town of Ulysses will file another amicus brief if these lawsuits are appealed to New York appellate courts and has requested that other municipalities in New York State consider joining the Town of Ulysses’ brief as a powerful statement to the appellate courts, the New York State Department of Environmental Conservation, and the New York State Legislature about the importance of protecting municipal home rule in New York State and a municipality’s right to decide, for itself, whether natural gas drilling—or any other land use for that matter—is appropriate for its citizens and WHEREAS the Town of Ithaca is concerned that local authority may be threatened under not only the Constitution and Municipal Home Rule Law but also under Town Law and the Statute of Local Governments NOW THEREFORE, BE IT RESOLVED that the Town of Ithaca Board hereby determines that it is in the public interest of the citizens of the Town to support municipal home rule and other local powers by accepting in principle the concept of joining the Town of Ulysses’ amicus brief to the appellate courts and FURTHER RESOLVED that the Town Board of the Town of Ithaca does hereby authorize and direct the Supervisor to notify the Ulysses Town Supervisor that the Town of Ithaca may be listed as a supporter of a joint approach to amicus briefs and Adopted 2-27-2012 Page 14 of 24 TB 2-13-2012 FURTHER RESOLVED that the Town Clerk send a certified copy of this adopted resolution to the Town of Ulysses, 10 Elm St., Trumansburg, NY 14886. MOVED: Herb Engman SECONDED: Pat Leary VOTE: Ayes – Engman, Goodman, Leary, Hunter, Levine, DePaolo and Horwitz Motion passed unanimously Consider Resolution in Support of Increasing the Minimum Wage in New York State TB Resolution No. 2012 - 038: Resolution in Support of Increasing the Minimum Wage in New York State WHEREAS, in the last five years New York’s minimum wage has increased by only 10 cents to $7.25 per hour, and WHEREAS, inflation has averaged approximately 2.8 percent a year since 2004, and, according to the National Employment Law Project, the minimum wage would be $10.39 an hour, had it kept up with inflation over the past 40 years, and WHEREAS, several local nonprofit service organizations providing emergency food and clothing assistance have reported sharp increases in new client caseloads in Tompkins County in the last two years, and WHEREAS, based on the cost of living in Tompkins County, the Tompkins County Workers’ Center has set the 2012 living wage, which is defined as the wage at which an individual working 40 hours per week without health insurance can meet the basic necessities of life, at $12.78 an hour, and has called for the minimum wage to match that level, and WHEREAS, raising the minimum wage would put much-needed cash in the pockets of more than 1.2 million New Yorkers, who are most likely to spend those extra dollars in local communities, providing economic stimulus and sales tax revenue to local governments, and WHEREAS, Assembly Speaker Sheldon Silver has proposed to raise the minimum wage in New York state from $7.25 an hour to $8.50, and to index annual increases in the wage to the Consumer Price Index (CPI), which would allow workers and their employers to plan for predictable increases in the minimum wage, help prevent erosion of purchasing power by inflation, and help avoid the recurring political fights that have kept the minimum wage at inadequate levels, and WHEREAS, 18 other states, including our neighboring states of Connecticut, Massachusetts, and Vermont, have higher minimum wages than the federal and New York State minimum, and WHEREAS, there is no evidence from the experience in those states that raising the minimum wage causes significant decreases in employment or business flight, and Adopted 2-27-2012 Page 15 of 24 TB 2-13-2012 WHEREAS, 10 states index their minimum wages to inflation to ensure that their real values do not erode as the cost of living rises, and WHEREAS, President Obama has called for increasing the federal minimum wage to $9.50 an hour, and WHEREAS, the cost of living in New York state is higher than the national average, and WHEREAS, New York state has the highest levels of income disparity of any state in the country, and WHEREAS, according to a recent Marist/NY1 poll, raising the state minimum wage enjoys more than 2-to-1 support by New Yorkers throughout state, and has been endorsed by the Working Families Party and a broad range of economists, media, and political leaders, and WHEREAS, as a moral issue, the Town Board of the Town of Ithaca supports the principle that no one who works full time should be poor: that wages should be set at a level at least sufficient to provide an individual with the basic necessities of life without depending on charity or government assistance, Now, therefore, be it RESOLVED, that the Town Board of the Town of Ithaca declares its support for, at minimum, the Speaker’s proposal (A.9148) to increase the minimum wage in New York state to $8.50 an hour and indexed annually to the Consumer Price Index, and be it further RESOLVED, that the Town Board of the Town of Ithaca urges the legislature and governor to consider a substantially higher minimum wage to account for the losses in purchasing power in the minimum wage over the past 40 years; RESOLVED, further, that copies of this resolution be sent to Governor Andrew Cuomo, New York State Senate Majority Leader Dean G. Skelos, Assembly Speaker Sheldon Silver, Assembly Member Barbara S. Lifton, the Tompkins County Legislature, the City of Ithaca Common Council, and the local media. Moved: Pat Leary Seconded: Eric Levine Vote: Ayes – Engman, Goodman, Leary, Hunter, Levine, DePaolo and Horwitz Motion passed unanimously Consider Resolution of Appreciation and Recognition of Service as Conservation Board Chair for Diane Conneman TB Resolution No. 2012 - 039: Resolution of Appreciation and Recognition of Service as Conservation Board Chair for Diane Conneman WHEREAS, Diane Conneman was appointed to the Town of Ithaca Conservation Board in January 2002 and has served as Chair of such board from January 2006 through 2011, and Adopted 2-27-2012 Page 16 of 24 TB 2-13-2012 WHEREAS, Ms. Conneman has decided to step down as Chair, but still remains active on the Conservation Board as an associate member, and WHEREAS, Ms. Conneman is a significant member of the Board, who has devoted much personal time and energy to Conservation Board projects, and has provided valuable leadership in chairing the Board over the past six years, and WHEREAS, the Town of Ithaca is indebted to Ms. Conneman for her contributions as Chair and service to the Town and its citizens in this capacity; NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Ithaca, on behalf of the Town and its citizens, expresses our sincere appreciation and gratitude to Diane Conneman for her dedication and valuable service to our community as Conservation Board Chair over the past six years. MOVED: Tee-Ann Hunter SECONDED: Pat Leary VOTE: Ayes – Engman, Goodman, Leary, Hunter, Levine, DePaolo and Horwitz Motion passed unanimously TB Resolution No. 2012- 040: Appointment of Zoning Board of Appeals Member WHEREAS, there is a vacant Zoning Board of Appeals member position; and WHEREAS, an interview committee interviewed the individuals interested in the vacant position; Now therefore be it Rob Rosen RESOLVED, that the governing Board of the Town of Ithaca hereby appoints of 206 Sapsucker Woods Road #2A, Ithaca, New York, as a member to the Zoning Board of Appeals to fill a term beginning February 13, 2012 and ending December 31, 2016, as this position is a five year term appointment. Moved: Herb Engman Seconded: Bill Goodman Vote: Ayes – Engman, Goodman, Leary, Levine, Hunter, DePaolo and Horwitz Motion passed unanimously Consent Agenda Items TB RESOLUTION NO. 2012- 041: Consent Agenda BE IT RESOLVED, that the Town Board of the Town of Ithaca hereby approves and/or adopts the following Consent Agenda items: Adopted 2-27-2012 Page 17 of 24 TB 2-13-2012 a.Approval of Town Board Minutes January 9, 2012 b.Town of Ithaca Abstract c.Bolton Point Abstract d.Increasing the General Benefit Reserve e.Ratify Regular Appointment of Water Treatment Plant Operator Assistant – SCLIWC f.Ratify Transfer of Jeff Hall to Distribution Operator Trainee- SCLIWC g.Consider Temporary Appointment of Project Assistant – Courts h.Appoint Town of Ithaca Representative to the Joint Youth Commission – Mark Mahoney i.Approve Records Management Day – March 16, 2012 j.Establish Sick Bank for John Licitra Moved: Bill Goodman Seconded: Tee-Ann Hunter Vote: Ayes – Engman, Goodman, Leary, Hunter, Levine, DePaolo and Horwitz Motion passed unanimously TB Resolution No. 2012- 041a: Approval of Minutes of January 9, 2012 th WHEREAS, the draft minutes of the January 9 2012 meeting of the Town Board have been submitted for review and approval; THEREFORE BE IT RESOLVED, that the governing Town Board hereby approves the submitted minutes as the final th minutes of the January 9 2012 meeting of the Town Board of the Town of Ithaca. Moved: Bill Goodman Seconded: Tee-Ann Hunter Vote: Ayes – Engman, Goodman, Leary, Hunter, Levine, DePaolo and Horwitz Motion passed unanimously TB Resolution No. 2012 -041b: Town of Ithaca Abstract WHEREAS, the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment; and WHEREAS, the said vouchers have been audited for payment by the said Town Board; now therefore be it RESOLVED, that the governing Town Board hereby authorizes the payment of the said vouchers in total for the amounts indicated. VOUCHER NOS. 1656 - 1749 General Fund Town wide 139,902.15 General Fund Part Town 28,137.99 Adopted 2-27-2012 Page 18 of 24 TB 2-13-2012 Highway Fund Part Town 65,407.05 Water Fund 28,652.69 Sewer Fund 16,298.91 Town Hall Roof Replacement 28,565.00 Fire Protection Fund 285,214.74 Forest Home Lighting District 238.88 Glenside Lighting District 70.96 Renwick Heights Lighting District 98.60 Eastwood Commons Lighting District 195.61 Clover Lane Lighting District 23.57 Winner’s Circle Lighting District 66.05 Burleigh Drive Lighting District 80.50 West Haven Road Lighting District 265.94 Coddington Road Lighting District 157.22 Trust and Agency 1,400.00 Debt Service 500.00 TOTAL 595,275.86 Moved: Bill Goodman Seconded: Tee-Ann Hunter Vote: Ayes – Engman, Goodman, Leary, Hunter, Levine, DePaolo and Horwitz Motion passed unanimously TB RESOLUTION NO. 2012-041c: Bolton Point Abstract WHEREAS, the following numbered vouchers for the Southern Cayuga Lake Intermunicipal Water Commission have been presented to the governing Town Board for approval of payment; and WHEREAS, the said vouchers have been audited for payment by the said Town Board; now, therefore, be it RESOLVED, that the governing Town Board hereby authorizes the payment of the said vouchers. Voucher Numbers: 732-787 Check Numbers: 13607-13662 Burdick Hill Tanks Project $ 510.00 Operating Fund $ 96,599.20 TOTAL $ 97,109.20 Less Prepaid $ 42,298.87 TOTAL $ 54,810.33 Adopted 2-27-2012 Page 19 of 24 TB 2-13-2012 Moved: Bill Goodman Seconded: Tee-Ann Hunter Vote: Ayes – Engman, Goodman, Leary, Hunter, Levine, DePaolo and Horwitz Motion passed unanimously TB Resolution No. 2012 – 041d: Increasing the General Benefit Reserve WHEREAS, the General Benefit Reserve was created by the Ithaca Town Board on June 13, 2005 for the purpose of funding unanticipated and/or unbudgeted increases in the annual cost of employee benefits, and WHEREAS, as of the year ended December 31, 2011 the balance of the General Benefit Reserve totaled $165,624.76 in reserved Fund Balance within the General Townwide Fund, General Part-Town Fund, Highway Part-Town Fund, Water Fund and Sewer Fund, and WHEREAS, it is the recommendation of the Human Resources Director and Finance Officer to increase the General Benefit Reserve by the amount of $50,000.00 in Fiscal Year 2012 within the funds and in the amounts as follows: General Townwide Fund $21,400.00 General Part-Town Fund 16,300.00 Highway Part-Town Fund 12,300.00 Total Transfer $50,000.00 Now therefore be it RESOLVED, that this governing Town Board hereby designates additional unreserved Fund Balance in the amounts of $21,400.00 in the General Townwide Fund, $16,300.00 in the General Part-Town Fund, and $12,300.00 in the Highway Part-Town Fund as reserved for the General Benefit Reserve, and be it further RESOLVED, that the Town Board approves, authorizes and directs the Town Finance Officer to transfer $21,400.00 from the General Townwide Fund account, $16,300.00 from the General Part-Town Fund account, and $12,300.00 from the Highway Part-Town Fund account to the General Benefit Reserve account. Moved: Bill Goodman Seconded: Tee-Ann Hunter Vote: Ayes – Engman, Goodman, Leary, Hunter, Levine, DePaolo and Horwitz Motion passed unanimously TB Resolution No. 2012– 041e: Ratify Permanent Appointment of Water Treatment Plant Operator Assistant- SCLIWC. Adopted 2-27-2012 Page 20 of 24 TB 2-13-2012 WHEREAS, the Southern Cayuga Lake Intermunicipal Water Commission has a vacancy in the Production Department; and WHEREAS, the Tompkins County Personnel has provided the certificate of eligible listing for the Water Treatment Plant Operator Assistant title, and Jason Nash was one of the top three candidates; and WHEREAS, the Commission on February 9, 2012, appointed Jason Nash to permanent status under the title of Water Treatment Plant Operator Assistant; NOW, THEREFORE, BE IT RESOLVED, that the Town of Ithaca does hereby ratify the Commission’s appointment of Jason Nash to the position of Water Treatment Plant Operator Assistant in the permanent status effective January 25, 2012 at $17.38 per hour with full time benefits ; and be it further RESOLVED, a twenty six (26) week probationary period applies, with no further action by the Town if there is successful completion of the probationary period as determined by the Production Manager. Moved: Bill Goodman Seconded: Tee-Ann Hunter Vote: Ayes – Engman, Goodman, Leary, Hunter, Levine, DePaolo and Horwitz Motion passed unanimously TB RESOLUTION NO. 2012– 041f: Ratify Provisional Appointment of Distribution Operator Trainee- SCLIWC. WHEREAS, the Southern Cayuga Lake Intermunicipal Water Commission has a vacancy in the Distribution Operator position in the Distribution Department; and WHEREAS, Jeffrey Hall, Water Treatment Plant Operator, has requested a transfer to the Distribution Operator Trainee position; and WHEREAS, the Commission on February 9, 2012, appointed Jeffrey Hall to the provisional status under the title of Distribution Operator Trainee, effective January 30, 2012; NOW, THEREFORE, BE IT RESOLVED, that the Town of Ithaca does hereby ratify the Commission’s appointment of Jeffrey Hall to the position of Distribution Operator Trainee in the provisional status effective January 30, 2012 at $18.71 per hour with full time benefits ; and be it further RESOLVED, the candidate must take and be a reachable candidate from the next civil service exam for the position. Adopted 2-27-2012 Page 21 of 24 TB 2-13-2012 Moved: Bill Goodman Seconded: Tee-Ann Hunter Vote: Ayes – Engman, Goodman, Leary, Hunter, Levine, DePaolo and Horwitz Motion passed unanimously TB Resolution No. 2012 – 041g: Ratify Appointment of Project Assistant-Court WHEREAS, during the 2012 budget process Justice Klein requested and was approved for a Project Assistant position, which is a temporary position not to exceed 500 hours to complete a specific records management project; and WHEREAS, the Justice Klein has determined that Linda Fetherbay, retired Court Clerk, possesses the necessary knowledge and skills to satisfactorily perform the duties of the Project Assistant position for the courts records management projects and makes the recommendation for her appointment; Now, therefore, be it RESOLVED, the Town Board of the Town of Ithaca does hereby approve the appointment of Linda Fetherbay as Project Assistant for Court, effective January 17, 2012 as a temporary position not to exceed a total of 500 hours, at the hourly wage of $25.00, from account number A1110.110, no benefits apply. Moved: Bill Goodman Seconded: Tee-Ann Hunter Vote: Ayes – Engman, Goodman, Leary, Hunter, Levine, DePaolo and Horwitz Motion passed unanimously TB Resolution No. 2012- 041h: Appoint Town of Ithaca Representative to the Joint Youth Commission – Mark Mahoney Whereas the Joint Youth Commission has requested that the Town Board appoint Mark Mahoney to serve as a representative on the Joint Youth Commission Now therefore be it Resolved that the Town Board does hereby appoint Mark Mahoney for a two-year term expiring December 31, 2013. Moved: Bill Goodman Seconded: Tee-Ann Hunter Vote: Ayes – Engman, Goodman, Leary, Hunter, Levine, DePaolo and Horwitz Motion passed unanimously TB Resolution No. 2012 - 041i : Approve Closing Town Hall for a Half-Day of Records Management Adopted 2-27-2012 Page 22 of 24 TB 2-13-2012 Whereas, the Records Management Officer & the Records Management Advisory Bo2ird have found it beneficial to close Town Hall and for Records Management in order to cycle records into storage and prepare records for year-end disposition; now, therefore, be it Resolved, that the Town of Ithaca Town Board hereby approves closing Town Hall on Friday, March 16, 2011 from 8:00 a.m. to 12:00 noon for Records Management. Moved: Bill Goodman Seconded: Tee-Ann Hunter Vote: Ayes - Engman, Goodman, Leary, Hunter, Levine, DePaolo and Horwitz Motion passed unanimously TB Resolution No. 2012 - 0411; Approval to Create Sick Bank for John Licitra WHEREAS, the Personnel Committee recommends the creation of a Sick Bank for John Licitra, due to a critical care illness of his new bom son, which employees can_donate a one time amount up to 40 hours of their sick time to John Licitra; and WHEREAS, the sick time donated shall be used solely for the hours that John is out of work under a Family Medical Leave providing care for his newbom son; Now, therefore, be it RESOLVED, the Town Board of the Town of Ithaca hereby approves the creation of a Sick Bank for John Licitra, in which employees can donate a maximum of 40 hours of their sick time; and be it further RESOLVED, the employees donating time will abide by the Donation of Sick Time Policy and complete the Leave Donation Authorization Form, and be it further RESOLVED, that the Sick Bank for John Licitra will be dissolved when the Family Medical Leave ends without further action by the Town Board. Moved: Bill Goodman Seconded: Tee-Ann Hunter Vote: Ayes - Engman, Goodman, Leary, Hunter, Levine, DePaolo and Horwitz Motion passed unanimously TB Resolution No. 2012- 042; Approval of Minutes of January 23,2012 WHEREAS, the draft minutes of the January 23, 2012 Town Board meeting have been submitted for review and approval; THEREFORE BE IT RESOLVED, that the governing Town Board hereby approves the submitted, with changes, as the final minutes of the January 23, 2012 Town Board meeting of the Town of Ithaca. Adopted 2-27-2012 Page 23 of 24 TB 2-13-2012 Moved: Bill Goodman Seconded: Tee-Ann Hunter Vote: Ayes - Engman, Goodman, Leary, Hunter, Levine, DePaolo and Horwitz f ' Motion passed unanimously * Review of Correspondence Mr. DePaolo asked if we had heard from the Village of Cayuga Heights regarding the deer culling and Mr. Engman responded that we had not. Mr. Horwitz added that Mayor Supron told him it would have been better if the Town had asked why they have decided the way they had before sending the letter and Mr. Engman responded that it was decided at the meeting in response to residents' concerns so that was not possible. Motion made by Ms. Leary, seconded by Ms. Hunter to move into executive session to discuss the employment history of a particular person and union negotiations. Unanimous 7:58 p.m Motion made by Mr. Goodman, seconded by Ms. Hunter to re-enter open session. Unanimous 9:02p.nm. TB Resolution No. 2012- 043: Appointment of Planning Board Alternate - Ellen Baer RESOLVED, that the governing Board of the Town of Ithaca hereby appoints Ellen Baer as an Alternate Member to the Planning Board for a term ending December 31, 2012. f MOVED: Bill Goodman SECONDED: Pat Leary VOTE: Ayes - Engman, Goodman, Leary, Levine, Hunter, DePaolo and Horwitz Motion passed unanimously Motion to adjourn by Ms. Hunter, seconded by Ms. Leary. Unanimous 9:03 p.m. Respectfully submitted. Paulette Terwilliger, Town Clerk i ( I \ Adopted 2-27-2012 Page 24 of 24 TOWN OF ITHACA Public Works Department Months of December / January Board Report ^ February 13,2012 Town Board Meeting Roads: • Snow plow runs were inspected, delineators installed to mark potential hazards, and snow removal equipment was prepared for winter operations. Shoulder maintenance on Westhaven Road and Forest Home Drive was completed. Repairs were made at the end of Grove Road to get ready for snow plowing. Sign shed was reorganized and sign work continued. Seasonal items of equipment were winterized and put in storage. Fallen trees were cleaned up and removed on Poole Road, Culver Road, and Forest Home Drive. Christmas tree collection was completed. Specifications for new trucks and equipment were developed and bid documents are being prepared. Materials were hauled in for stock piles. Road salt and additive were mixed. Snow plow teams responded to three events in December and six events in January. • Demos were performed on two different hydraulic excavators to determine if they met Town's needs. Parks, Trails, and Preserves: • Weekly site inspections were performed. • Frequent monitoring of our temporary structure on South Hill Trail continues. • Grounds maintenance equipment was serviced, repairs made, and items then stored for the winter. • Hazardous trees were cut and removed at all sites. • Two new play structures were ordered; one to replace the wood structure at Tareyton Park and one to be installed at Tutelo Park during this construction season. • Assisted in removal of garbage items picked up along South Hill Trail. Water: • Hydrant delineators were installed and operating nuts were greased as part of our maintenance program. • Hydrants on Wildflower Drive and Strawberry Lane were repaired. • Nuts and bolts for valves at several pump stations were replaced. Piping was prepared for painting. Caulking and painting was completed. A leaky water valve at Warren and Hanshaw intersection was excavated and repaired. Water main breaks were repaired on East King Road and (2) on Coddington Road. We assisted Bolton Point with maintenance on the lower PRV on Stone Quarry Road ' Sewer: Weekly sewer pump station maintenance checks were performed. 90 Dig Safely New York mark-outs were completed. Repairs to the valves at the Caldwell pump station were done. Maintenance on the check valves at our Wonderland pump station was performed. Maintenance work on the sewer vacuum was done. Engineering: • Inspected 23 simple SWPPPs. • Oversaw six full SWPPPs. • Development Review inspections for Ithaca Beer, Belle Sherman, Circle Apartments, and Cayuga Lab Addition for new water and sewer. • Project Management and Job Inspection for: o East Shore Drive water Main - In winter shutdown. Will resume in spring. o Town Hall Roof • Worked on as-builts for completed 2011 Capital Projects. • Survey and design work for 2012 Capital Projects: o Danby Tank Replacement o Northview Tank Replacement o Himgerford Hill Tank Rehabilitation o New Pole Barn - Public Works o Annex Extension / Addition - Public Works o Penny Lane Water Main Replacement o Harris B. Dates Drive • Assisted Bolton Point with design of transmission main replacement February Projects: 1. Continue bid preparation for equipment purchase. 2. Weekly site inspections at all parks and trail sites. 3. Winter maintenance and snow removal, as needed. 4. Continue pump station maintenance and painting. 5. Tree and brush removal. 6. Mix salt with additive. 7. Sign replacements, as needed. 8. Town Hall maintenance. ^ TOWN OF ITHACA PUBLIC WORKS DEPARTMENT 2011 Annual Report The Ithaca area experienced an unusual year for weather related incidents. Therefore the Public Works Department had a very busy 2011 in which the following was accomplished: • Experienced an imusual winter season resulting in the placement of over 2200 tons of salt to keep Town roads passable. • Responded to a wind event that impacted residents of South and East Hill that resulted in downed trees and wires. Tudor Park was damaged by the event. • Experienced an unusual amount of rain, including TS Irene and Lee, that broke the armual record of 44" in October and set the new record of 60"+. This resulted in the failure of many old culverts and conveyance systems which required replacement or upgrades, including; replacement of a 48" pipe through the yard at 118 Eastern Heights Dr., ditch repairs/upgrades on Park Lane, and Elm Street Extension. • Worked with other Town Departments to address concerns with Inter- municipal Utility Agreements. • Provided Engineering assistance to Bolton Point for Distribution Main Replacement projects. Began design and ROW work on the Triphammer Transmission main • Employed 18 seasonal workers for the summer providing assistance on Highway, Engineering, Water and Sewer and Parks projects. Employed two Engineering interns. Provided training sessions for staff, on topics including; Construction site safety, snow removal operations, motor vehicle laws and CDL requirements, CPR and First Aid, trench excavation, Meth Lab, and Stormwater. Purchased equipment and tools, as approved within the budget including; 2 pickup trucks, drum chipper, ten wheel dump/plow truck. Completed drainage maintenance work at various locations through out Town which included, ditch cleaning, driveway culvert replacement/installation, replacement of 30" and 36" road crossing culvert and various culvert replacements. Completed pavement overlay work on St. Catherine Circle, pavement reconstruction on Siena Drive and intersection reconstruction at Whitetail Drive and Teton Court. Completed pavement maintenance work on 4.54 miles of roadways in the Eastern Heights and South Hill area of the Town. Provide weekly groimds maintenance at 65 Town owned sites, (parks, — trails, preserves, tank sites, pump stations. Town Hall and the Public Works Facility). Responded to a failure/sink hole on the South Hill Recreation Way. Provided a temporary fix to the problem by spanning the failure with an old ''snowmobile" bridge obtained from Tompkins Coimty. Began construction on 3 water projects, which include East Shore Drive Water main, Snyder Hill water main and Hungerford Hill pump station. East Shore Drive Water Main will be completed in the spring of 2012, and Snyder Hill Road reconstruction and Town Hall Roof replacement. All projects were completed on time and within budget. Welcomed 3 new employees including 2 Administration Assistants and an Engineer. Completed work on the Warren Road Walkway project. Completed survey for Harris B. Dates Drive capital project. Completed design, public hearing process, and utility approval for 4 water projects scheduled for 2012 which includes; Penny Lane Water main replacement, replacement of the Danby Road and Northview Water tanks and the relining of the Hungerford Hill Tank. Continued the monitoring and testing of the Ridgecrest Tank in accordance with Health Department regulations. Worked with Bolton point by ventilating and overflowing the tank to reduce the VOC concentrations. This work has resulted in 4 months below the minimum standards, 3 "non-detected". Will continue to work with the Health Department into spring of 2012. Began an investigation into the Air Quality concern at Town Hall. This included the preparation of a "Scope of Services", RFP, Consultant selection and beginning of investigation. Administered 45 SWPPP permits. Complete storm water annual report for NYS Department of Environmental Conservation. Completed engineering support and design review for 20 development submittals Installed and monitored temporary flow meters in 6 sanitary sewer locations through out town. Responded to and repaired 32 watermain breaks, repaired/replaced 3 hydrants, replaced/repaired 4 water valves and performed preventative maintenance on 50 hydrants. Responded to and repaired 2 sanitary sewer emergencies. Completed the restriping of Town Hall, Tutelo Park and Public Works parking lots and all cross walks and stop bars within the Town. Placed two traffic coimters in various locations in the Town. Continued administration and maintenance of the use of Tutelo Park and Valentino Field for Cal Ripkin Little League, Girls softball and pavilion picnic use. Constructed a tool closet within one of the dug-outs at Valentino Field for use by the Babe Ruth/Cal Ripken Leagues to store their equipment and supplies. Completed landscape restoration and plantings at Warren Road Walkway. Park Maintenance Manager attended organizational meetings of the Tompkins Coimty Emerald Ash Borer Task Force looking into preemptive measures for managing the imminent invasion of these destructive insects. Continued to support volimteers doing groimds maintenance at the Inlet Valley Cemetery, West Hill Community Garden, and Tutelo Park. Continued support for the West Hill Community Garden. Assisted Town's Conservation Board with the annual Richard Fischer Award tree planting at Westhaven Preserve. Assisted Cornell Natural Areas staff with Pale Swallow-wort eradication efforts at the Troy Road water tank site. Installed new park benches at Northview Park, Salem Park and the Honness Lane Bikeway. Also, installed new charcoal grills at Tareyton Park, Northview Park and East Shore Park. Re-paved access ramps for South Hill Recreation Way at Crescent Place and Bums Road. Mulched beds and no-mow areas were refreshed with new woodchip mulch at all park and trail sites. Surface treated the safe zone surrounding the basketball court at Eastern Heights Park. Continued administration of the Town's "adopt a trail" program and completed an Ash tree inventory of the various sections of the East Ithaca Recreation Way with the assistance of a team from ComelTs POST program. Completed the biannual town wide pick up of leaves, debris and Christmas trees. Realized over 900 visits by Town Residents to either drop off leaves and debris or take compost and mulch. In cooperation with the Village of Cayuga Heights facilitated the storage and processing of woody debris. Management of yard waste stockpiles, composting and topsoil mixing. Constructed concrete block bins for residents to drop off yard waste and < • to pick up finished compost and woodchip mulch. _ Crews responded to 20 "call-in" events for winter maintenance and plowing. Provided brush and debris clearing for the State Parks along the Black Diamond Trail. Completed mowing and clearing along roadsides, trails and utility easements Cooperated with other mimicipal agencies to provide manpower and equipment support through our mutual aid agreements Continued to provide staff support and representation to Town committees and intermunicipal organizations. Continue to coordinate with Tompkins County for improvements to Hanshaw Road, Pine Tree Road and Forest Home Upstream Bridge. Responded to 977 NY Dig safely utility "mark out" requests. Provided input into the investigation of a potential Road Preservation Law. Provided input and review for the Roadway Preservation Law discussion. Provided for and responded to the daily maintenance needs of the Town's vehicle, equipment and small tools, utility infrastructure, buildings and facilities, roadways parks and trails. * Continued dealings and service to the citizens of the Town. Regretfully, we lost the services of two long time employees of Public Works this resulted in staff having to pull together to meet the expectations and needs of the community. Overall Town staff was able to meet the expectations of the commimity by providing services and representation and being fiscally responsible by staying within approved budgets. 2012 Priorities The year 2012 will provide many challenges for the Public Works Department as we continue to meet the expectations of the community and complete programs/projects identified within the approved 2012 Town Budget. 2012 Programs/Projects include: • Complete East Shore Drive Water Main Replacement • Hungerford Hill Water Tank Renovation Northview Water Tank Replacement South Hill Trail Repairs Penny Lane Water Main Replacement Danby Road Water Tank Replacement Harris B. Dates Drive Reconstruction Town Hall Parking Lot Reconstruction Public Works Facility Annex Addition Public Works Facility Pole Barn Construction Biannual leaf and debris pickup Pavement Maintenance Pavement Markings Administration support and cooperation with other Town departments and Municipal organizations Maintenance of Town water and sewer infrastructure Maintenance of Towns Parks and Trails Respond to Dig Safely New York ''mark out" requests Provide engineering support for development proposals Respond to citizen concerns and needs Installation of new play grounds at Tareyton and Tutelo Parks Hazardous tree and brush removal town wide Assist New York State Parks with culvert installations of the future Black Diamond Trail within the Town of Ithaca Public Works Landscape restoration for water main breaks and hydroseeding of disturbed areas Town of tthaca Department of Code Enforcement Monthly Report for January 2012 Category Deacrlptfon Entries Building Permit Inspection In the Field inspection tied to a building permit 104 Building Permit Consultation In-office or in-field consultation w/project managers or contractors regarding building projects 9 Building Permit Review Review and processing of building permits 134 Complaint New Investigation New complaint investigation 1 Complaint Follow-Up Processing of complaints 5 Continuing Education Training, seminars, CEU's 14 Fire Incident Investigation Fire Incident Investigation following dispatched call 0 Fire Safety/Operating Permit Inspection Rre Safety inspection for and/or operating permit. Processing of notes and issuance of permit.6 Fire Safety/Operating Permit Re-Inspection Processing of Fire Safety re-inspection notes and issuing operating permit/follow-up.16 Legal Processing Order to Remedy, issuing Appearance Tickets, and actual court appearances 4 Meeting Attendance at Departmental meetings, Board meetings, Committee meetings & Staff meetings, etc.38 Miscellaneous Counter service, phone calls not associated with an active file.142 Stormwater Pollution Prevention Plan Review Field Inspection/Report 0 Zoning Board of Appeals Review and research of ZBA applications 10 Addresses (911)All related work for address changes 2 Town of Ithaca Codes Department Building Permits Issued in January 2012 Date Last name Street Number Street Name Description 1/3/2012 FInlay 211 WestviewLn Convert attached garage to living space 1/4/2012 Carlson 183 Seven Mile Dr Install woodstove 1/6/2012 Lavfne 107 Forest Home Dr Construct 2-stoty addition 1/13^^012 Agava Restaura 381 Pine Tree FW Addition and remodel restaurant 1/19/2012 Circtd Apts 175 College CIr Install fire alarm system 1/19/2012 Circta Apts 171 Coliege Cir Install fire alarm system 1/19/2012 Orcle Apts 170 CoHegeCir Install fire alarm system 1/19/2012 Circle Apts 160 CdlegeCir Install fire alarm system 1/19/2012 Circle Apts 131 College CIr Install fire atann system 1/19/2012 Circle Apts 190 Coliege CIr Install fire alarm system 1/19/2012 Circle A;^130 College CIr Install fire atann system 1/19/2012 Ctrcte Apts 121 College Cir Install fire alarm system 1/19/2012 Circle Apts 120 College CIr Install fire alann system 1/19/2012 Circle Apts 111 College CIr Install fire alarm system 1/19/2012 Circle Apts 110 Cr^iegeClr Install fire alarm system 1/19/2012 Circle Apts 150 CotlegeCir Install Are alarm system 1/19/2012 Circle Apts 180 College CIr Install Are atarm system 1/13/2012 Circle Apts 181 College CIr Install Are aiarm system 1/19/2012 Circle Apts 351 College Circle Ln Install Are alarm syst^ 1/19/2012 Circle Apts 341 CoHege Circle Ln Install Are alarm systwn 1/19/2012 Voss 385 King Road W Install backup power generator (Sprint) 1/19/2012 Circle Apis 185 College CIr Install Are alann system 1/23/2012 Evan Monkeme 123, A-4 KlngRdE replace existing metal stove pipe 1/24/2012 Samarodnitsky 126 Lexington Dr new rear deck 1/24/2012 Data' Lew 3 John St convert unAnlshed basement Into habitable 1/24/2012 Murday 389 Stone Quarry Rd remodel Mtchen, upgrade heating, electrk^i 1/27/2012 Schaap 181 iradell Rd Remodel two bathrooms Into one bathroom Wednesdayf February 01,2012 Page I of 2 Date Last name Street Number Street Name Description 1/30/2012 South Hill Busifi 950 OanbyRd Change in use of existing space. Remove s 1/31/2012 Ford Whalen So 146 Conservatofy Or alterations to rooms 4204 and 1208 Wednesday, February 01,2012 Page 2 of 2 r^ Town of Ithaca Codes Department Building Permits Received in January 2012 DateRec'd CEO BP# St# Street Name Status 1/3/2012 KG 9119 111 Clover Ln pending 1/4/2012 KG 9120 3 John St issued 1/5/2012 SW 9121 283 Bundy Fid pending 1/6/2012 KG 9122 146 Consenratoiy Or Issued 1/5/2012 SW 9123 907 OanbyRd pending 1/5/2012 SW 9124 981 Oan^Rd peirding 1/9/2012 SW 9125 389 Stone Quarry Rd Issued 1/12/2012 9126 123.KtngRdE Issued 1/20/2012 KG 9127 31 Fairway Or closed 1/20/2012 KG 9128 215 Snyder Hiil Rd pending 1/24/2012 SW 9129 950 Dant)y Rd issued 1/27/2012 9130 1105 East Shore Or pending Wednesday, February 01,2012 Page 1 of I Town of Ithaca Code Enforcement Monthly Report 01/01/2012-01/31)2012 Butidlng Permits BP#Date Value Description fee category 9073 1/3/2012 $16,650.00 Convert attached garage to (Mng space $75.00 Renov£diorm and AcklHion to 1 & 2 Family Homes 9115 1/4/2012 $2,000.00 Install woodstove $100.00 Ftenovafions and Addition to 1 & 2 Family Homes 9113 1/6/2012 $40,000.00 Constnict 2-stofy addition $450.00 Renovations and Addition to 1 & 2 Family Homes 9039 1/13/2012 $175,000.00 Addition and remodel restaurant $650.00 Renovations & Additions to Commercial 909S 1/19/2012 $29,000.00 Install fire alarm system $100.00 Renovation & Additions to MultlDle Res 9094 1/19/2012 $29,000.00 install fire alarm system $100.00 Renovation & Additions to Multfole Res 9093 1/19/2012 $29,000.00 Install fire alarm system $100.00 Renovation & Additions to Multiole Res 9092 1/19/2012 $29,000.00 Install fire alarm system $100.00 Renovation & Additions to Mulfiole Res 9090 1/19/2012 $29,000.00 Install fire alarm system $100.00 R«iovation & Additions to MultlDle Res 9099 1/19/2012 $29,000.00 Install fire alarm system $100.00 Renovation & Additions to Mutfiole Res 9089 1/19/2012 $29,000.00 Install fire alarm system $100.00 Renovation & Additions to MultlDte Res 9088 1/19/2012 $29,000.00 Install firo alarm system $100.00 Renovation & Additions to MultlDle Res 9087 1/19/2012 $29,000.00 Install fire alarm system $100.00 Renovation & Additions to MultiDieRes 9086 1/19/2012 $29,000.00 Install fire alarm system $100.00 Renovation & Additions to Multiole Res 9085 1/19/2012 $29,000.00 Install fire alarm system $100.00 Renovation & Additions to MultlDle Res 9091 1/19/2012 $29,000.00 Install fire alarm system $100.00 Renovation & Additions to Muifiole Res 9096 1/19/2012 $29,000.00 Install fire alarm system $100.00 Renovation & Additions to Multfole Res 9098 1/19/2012 $29,000.00 Install fire alarm system $100.00 Renovation & Additions to MultiDie Res 9100 1/19/2012 $29,000.00 Install fire alarm system $100.00 Renovation & Additions to MultlDle Res Wednesday. Februafy 01,2012 Pagel Town of Ithaca Code Enforcement Monthly Report 01/01/2012 - 01/31/2012 9101 1/19/2012 $29,000.00 Install fire alarm system $100.00 Renovation & Additions to Multioie Res 9074 1/19/2012 $15,000.00 install backup power generator (Sprint)$75.00 Miscellaneous 9097 1/19/2012 $29,000.00 Install Are alarm system $100.00 Renovation & Additions to Multioie Res 9126 1/23/2012 $1,000.00 replace existing metal stove pipe $50.00 Miscellaneous 9112 1/24/2012 $4,500.00 new rear deck $55.00 Renovations and Addition to 1 & 2 Famih/ Homes 9120 1/24/2012 $8,000.00 convert unfinished basement Into habitable space $60.00 Renovations and Addition to 1 & 2 Famllv Homes 9125 1/24/2012 $14,000.00 remodel kitchen, upgrade heating, electrical and plumbing associated with remodel $75.00 Renovations and Addition to 1 & 2 Family Homes 9118 1/27/2012 $28,800.00 Remodel two bathrooms into one bathroom $100.00 Renovations and Additiontol & 2 Famitv Homes 9129 1/30/2012 $3,000.00 Change In use of existing space. Remove server room and Install new pass door to create media room $50.00 Renovations & Additirms to Commercial 9122 1/31/2012 $20,000.00 alterations to rooms 4204 and 1208 $70.00 Renovations & Additicms to Commercial Totals r $820,950.00n 1 $3,510.00 1 Certtflcates of Occupancy BP#Address Dascriptloii CO Temp 8745 651 Sheffield Rd Remove existing deck - build new 19'x20' deck 1/4/2012 □ 8921 146 Conservatory Dr Alter classrooms 4306 and 4308 to increase occupancy 1/9/2012 □ 8890 721 Elmira Rd Install egress windows, 1 hour fire separation to basement ceiling 1/9/2012 □ 9060 1000 Hudson St Ext Install roof mounted photovoltaic system 1/18/2012 □ 9022 101 Harris B Dates Dr Renovations 1/23/2012 □ 9114 1445 Trumansburg Rd Reroof house 1/25/2012 □ 8757 322 Stone Quarry Rd Build 12' x 24' addition, new deck and porch, extend heating system 1/25/2012 □ 9038 244 Hayts Rd Installation of solar thermal system 1/27/2012 □ 8773 1134 East Shore Or Remodel kitchen and bedroom, replace windows and doors, add wrap around 1/27/2012 □ Wednesday, Februaiy 01.2012 Page 2 Town of Ithaca Coda Enforcomont Monthly Report 01/01/2012-01/31/2012 8495 238 Enfietd Fafis Ad Install 160 sf storage shed In rear yard 1/31/2012 □ Complaints Date Address Complaint Type Diapoaltlon 1/3/2012 1 Sella Vista Dr building code Pending 1/5/2012 402. #3 Winston Ct mice Pending 1/6/2012 402, #3 Winston Ct building code Pending 1/17/2012 103 Bundy building code Pending 1/17/2012 891 Taughannock Blvd water/sewer/septic Pending 1/19/2012 310 Sand Barrk Rd property maintenance Pending 1/25/2012 906 Danby Rd building code Pending 1/27/2012 175 Culver Rd property maintenance Pending 1/28/2012 1 Bella Vista Dr building code Pending 1/28/2012 1028 Ellis Holiow Rd building code Pending rs Existing Building CO Wedrwsday, February 01, 2012 Page 3 Boarrd of Fire Commissioners Report to Ithaca Town Board February 13, 2012 The following is a summary of the Board of Fire Commissioners quarterly report to the Ithaca Town Board for the 4th quarter of 2011 including the annual activity summary: • Included with this report are: the Fire Chief's Report given at the January 10, 2012 BFC meeting this includes the Fire Marshal's Report & Fire Prevention Bureau activity. • The department call activity reports for January 1- December 31, 2011 are included as part of this report. • Fire Department Operational Staffing (January 1, 2012) As of January 1, 2012 the Active Fire Fighting staffing totaled 61 (on duty staffing- 1 Chief, 1 Deputy Chief - per diem, 5 Assistant Chiefs, 8 lieutenants, & 46 Fire Fighters). Open Funded positions include 1 Fire Fighter on Leave of Absence and 3 Firefighter vacant positions. The Civil Service list of Fire Fighters is being canvassed. The schedule calls for 3 individuals to be hired by February 24'*' and begin training at the NYS Fire Academy on Feb. 27, 2012. They would be on shift by August 1, 2012. b. There is an agreement by the City and Town for a roster change that would promote one Fire Fighter position to Fire Lieutenant. The detailed terms related to this change are under discussion. c. On Jan. 7, 2012, promotional and/or competitive exams were held for Assistant Fire Chief and Deputy Fire Chief positions. The results of these exams should be available in March or April, which will allow the Deputy Fire Chief position to be filled. • Financial Report for 2011 - The results of financial operations are still pending waiting for the Controller and Fire Department to close out the 2011 budget. Expenditures for 2011, will include two retirements at the end of 2011, which incurred some additional retirement buyout expenses. • Fire Police Activity: The volunteer Fire Police unit continues to develop and meets monthly for training They are available for traffic control at the scene of fire or traffic incidents. A interim process has been developed to allow new volunteers to be recruited and trained to serve as member of this group. Items in progress; • Charter Review- the Board of Fire Commissioners continues to review and discuss changes in the charter relating to the role and responsibilities of the Board of Fire Commissioners. • Resource recovery - with the change in City Administration, the Board will be reviewing the status of a draft recommendation sent for review by the City Attorney. • County Fire-Disaster - EMS Advisory Board- no new action on this issue. BFC Report to Town of Ithaca Board 13 Feb. 2012 • Training Center Facility Project - this is still under consideration, no construction has been authorized due to the training site being located on land designate as City Park land. • The Board is working with the Fire Chief and the City Clerk's Office to begin posting BFC meeting agendas and minutes on the City Website. • Town Ad Hoc Fire Service Committee - Members of the Board of Fire Commissioners met with the Ad Hoc Fire services committee for the town in December to hear the issues and concerns the town has related to the cost and operation of the Fire Department. The Board would like to remain involved in the on-going discussions on this complex issue. • The Board will be reviewing with the Fire Chief the role of volunteers in the Ithaca Fire Department. Respectfully Submitted, Bill Gilligan Chair, Board of Fire Commissioners Page 2 A m CITY OF ITHACA 310 West Green Street Ithaca, New York 14850-5497 OFHCE OF THE FIRE CHIEF Telephone: 607/272-1234 Fax: 607/272-2793 MEMORANDUM To: Board of Fhe Commissioners From: Tom Parsons, Fire Chief Date: January 9^^ 2012 Re. Fire Chief s Monthly Report to the Board of Fire Commissioners Administration LIFE SAFETY DIVISION 1) Career Personnel Report PERSONNEL STAFFING LEVELS 1 Chief 1 Deputy Chief (per diem) 5 Assistant Chiefs 8 Lieutenants 46 Fire Fighters 61 On duty personnel 1 Office Manager 1 Administrative Assistant OPEN FLnSFDED POSITIONS 1 Fire Fighter on Leave of Absence 3 Fire Fighter Vacancies I Total employees as of >27D1/1*L- 67 a) Hiring/Recruitment Committee The approval of a roster change that would allow the promotion of one Fire Fighter toj^ire Lieutenant was voted on by the Town of Ithaca on Monday January 9 ,2012, however it the resolution had provisions that need to be agreed "An Equal Opportunity Employer with a commitment, to workforce diversification." o Page 2 of 5 - Fire Chiefs Monthly Report December 8"*, 2011 * to by the City of Ithaca. It requires a signed agreement that requires that 1/3 of the inspection work is performed in the Town of Ithaca, and is subject to the approval of the Town Code Enforcement Director. There will further discussion between the City and Town before there is any action on the agreement. b) There was a Civil Service Exam offered on January 7^, 2012 for: • Promotional Exam for Assistant Fire Chief • Promotional Exam for Deputy Fire Chief • Open Competitive Exam for Deputy Fire Chief The results of the exams should be back in March or April at which time I hope to appoint a Deputy Fire Chief c) Retirements: • Fire Fighter Donald Reynolds retired on December 29^ 2011 after 21 years of service Fire Alarm Superintendent Joe Pellegrino retired on December 31®^, 2011 after 12 years of service to the City of Ithaca. Fire Lieutenant Mahlon Irish retired on January 6*'', 2012 after 20 years of service to the City of Ithaca j d) Promotions: • Fire Fighter Thomas Basher is being promoted to Fire Lieutenant, effective January 15*, 2012. Lieutenant Basher will be assigned to the C , Shift. I j e) Hiring Fire Fighters - 3 Vacancies: I • The Civil Service List for Fire Fighter is being canvassed this week. We I have an aggressive schedule to have 3 fire fighters hired by February 24*, 2012 in time to begin the Fire Fighter Recruit Training Program at the NYS Fire Academy on February 27*. It is expected that the new recruits will be ready to go on shift by August rU012. 2) Budget Status a) We are working on closing out the 2011 budget. I hope to get a report in the next couple of weeks to see if we finished under budget. Due to two retirements at the end of 2011, there was some additional expenses on the budget associated retirement buyouts of accumulated benefit time. b) Capital Budget - Both the City and the Town have included the necessary funds, $850,000.00, to replace our Heavy Rescue, 944. However, I am looking into changing our replacement schedule for our apparatus. I have a committee looking into the possibility of deferring the purchase of the Heavy Rescue for at least 2 Page 3 of 5 - Fire Chiefs Monthly Report December 8*'', 2011 years and to instead purchase a Ladder Truck with a Pump and Water on it, also known as a Quint, as replacement for a ladder truck and ne engine scheduled for replacement in 2015. I am planning on trying to do this within replacement budget for the Heavy Rescue. 3) Couniy Communications and 911 Program: j a) Tompkins County has hired a consultant, Criterian Associates, to access the 911 i Center, Criterian's team has been to Tompkins County and has begun the evaluation. It is anticipated that they will be meeting with all the stakeholders in the next month or two. 4) Grants and Donations a) Assistance to Firefighter Grants (AFG): (in-vehicle repeaters) - Equipment has installed and is operational. b) Training Center Project Funding: We are pursuing another option for the training center property (same report as last month). c) We have received notice that our Governor's Traffic Safety Grant Application has been approved for 2011 -2012. Funding is provided to purchase supplies associated with our Child Safety Seat Program. d) Applications for the Staffing for Adequate Fire and Emergency Response (SAFER) Grants will be available soon. The Ithaca Fire Department has applied for the grant in the past, but due to the limitations on local funding, we have not been able to apply to fill enough positions to make it a competitive application. We will look at this again for either a grant for volunteer recruitment, filling vacant positions, or both. There is a local match, but the local match is not as great as it was in the past 5) Resource Recovery Legislation No New Report - The City and Administration Committee of Common Council has voted to send this proposal to the Budget Review committee. 6) City Charter Update No New Report - Delegated to a commrttee established by the Board of Commissioners Operations I;ii—1) Mutual Aid Calls: Quarterly Report Page 4 of 5 - Fire Chiefs Monthly Report December 8^ 2011 2) Selected Calls - j No Report I 3) Support I I have been distributing the key fobs to members of the Department and the ID/Key cards I have been received and waiting to be programmed for people to use. Once all of the I electronic keys are issued, we will be changing the manual locks on all of the stations. I I have asked West Fire to provide a price quote for installation of security cameras at Central Station. Fire Prevention Bureau 1) Code Enforcement Division: The Codes Enforcement Division received 28 complaints in the month December. There were 17 complaints forwarded to the City of Ithaca Building Department and 5 complaints were forwarded to the Town of Ithaca Code Enforcement Office. There were 64 complaints closed out, and 8 complaints remain open for December and previous months. The Code Enforcement Division performed 102 fire safety and property maintenance inspections or re-inspections. The division also witnessed 1 fire alarm test. There were 114 violations cited and 22 violations corrected. The Code Enforcement Division issued: 25 operating permits for assembly occupancies; 1 certificate of compliance for fire alarm systems; 1 fire sprinkler system certificate; 2 hazardous occupancy operating permit; and 14 certificates of compliance for fire and property maintenance inspections. 2) Fire Investigation Unit: There were four fire investigations performed in December. The first one was for a fire at 309 Oak Ave in the City of Ithaca; the second for a fire a Hughes Hall, on the Cornell University Campus, the third for a fire on Dutch Mill Road in the Town of Lansing, and the last for a fire at 110 Snyder Hill Road in the Town of Ithaca. 3) Public Education: There were 6 child safety seat inspections; 1 fire drill witnessed; and 3 public education activities performed by the department in December. Page 5 of5 - Fire Chiefs Monthly Report December 8*, 2011 OPERATIONS DIVISION Response 1) Quarterly Call Report 2) Emergency Management No report Support 1) Training Center Quarterly Report Training Quarterly Report Recruitment and Retention Summaries of Service Hours: Quarterly Report 2) Requests from Company Members to become active: I have reviewed the volunteer application packet. I have discussed with Commissioner Gilligan how he would like to proceed with people who have been inactive members or have left the department, and now have returned wanting to become an active member. I believe this should be discussed with the board on next steps. New Member Training is a component that we do not have an updated procedure for. I've asked Assistant Chief Sheldon to develop a lesson plan for all new volunteer members who join the department. This will be essential safety and awareness training; as well as orientation to new people joining the department. )Ithaca Fire Department ResponsesJanuary 1st to September 30th 20113Overpressure/HazardousGood IntentSeverePercentage ofDistrictFireRuptureEMS/RescueConditionService CallCallAlarms/No FireWeatherOtherTotalIncidentsCity Cascadiiila Creek00200000020.04%City Pali Creek00400000040.08%City Six Mile Creek00300000030.08%City of Ithaca731142020627524099710321364.03%City of Ithaca • Cornell Property16019252103174004929.80%City of Ithaca • Ithaca College108010000100.20%Town of Ithaca2405873865511350190117.98%Town of Ithaca - Cornell Property102212143900791.57%Town of Ithaca - Ithaca Collegeg01481321591002785.54%Buttermilk Gorge00100000010.02%Outside Ithaca9066310001350.70%Overpressure/HazardousGood IntentSeverePercentage ofDistrictFireRuptureEMS/RescueConditionService CallCallAlarms/No FireWeatherotherTotalIncidentsTotal City9011629211278343117110372474.21%Total Town34075852698026501125925.09%Outside Ithaca9066310001350.70%TotalS018 Ithaca Fire Department Responses by MunicipalityJanuary 1st to December 31st 2011400035003000-2500200015001000-500n Othern Severe Weathern Alarms/No Firen Good Intent Calln Service Call□ Hazardous ConditionHEMS/Rescue■ Overpressure/Rupture■ FireTotal CityTotal TownMunicipalityOutside Ithacar:> Ithaca Fire Department Responses by MunicipalityJanuary 1 st to December 31 st 2011100%90%80%70%60%50%40%30%20%10%-0%I Outside IthacaITown of IthacaI City of Ithaca Ithaca Fire DepartmentResponses - 1/1/2011 through 12/31/2011330032003100300029002800270026002500240023002200210020001900^ 18001700^ 16001500140013001200110010009008007006005004003002001000n Othern Severe Weather■Alarms/No Fire■ Good Intent Call■ Service Call□ Hazardous Condition■ EMS/RescueH Overpressure/Rupture■ FireDistrict)ID )Election DistrictFireRuptureEMS RescueConditionService CallGood intentAlarm / No FireSevere WeatherotherTotalCity - 1st Ward, District 1, NE, West Hiii104041511240095City - 1st Ward, District 2, W, West Hiii3012657112500177City - 1st Ward, District 3, SW, Southwest120121918174400221City - 1st Ward, District 4.8. Lower South Hiii30309135170077City - 1st Ward, District 5, S, Upper South Hiii00251169310082City - 2nd Ward, District 1, NE, Triangle511001718213500197City - 2nd Ward, District 2, S, Southside, Titus16022616392520300525City • 2nd Ward, District 3, W, Fulton, Court, Lin401963235436900379City - 2nd Ward, District 4, Commons East Business15021723353312010444City - 3rd Ward, District 1, E. Cornell Campus110139418413300372City - 3rd Ward, District 2, E, Collegetn BeiSher2048139107300155City • 3rd Ward, District 3, SE, BelSher, E State002134260036City - 4th Ward, District 1, NE, West Campus404543197000145City - 4lh Ward, District 2, E, Middle East Hill30281485400098City - 4th Ward, District 3, E, Lower Coliegetown308015141510800235City - Sth Ward, District 1, N, Fall Cri< and Willw2055822131700117City - Sth Ward, District 2, N, Fall Crit, Gun Hit2039101154400111City - Sth Ward, District 3, NE, Cornell Heights30631011149300194City • Sth Ward, District 4. Farm, Aurora, King0013571100036Town - District 1, NW, Trumansburg Rd408151382300134Town - District 2, SW, Bostwick & Eimira Rds504427350066Town - District 3, S, Stone Quarry and South Hiii4012546142100174Town - District 4, E, Ellis Hollow to Siaterviiie6013181895301226Town - District S, NE, Comeii Campus to NE10150010250051Town - District 7, N, Village of Cayuga Hgts0000001001Town - District 8, N, Cayuga Heights Rd0011021005Town - District 9, N, East Shore and Renwid(201212440025Town - District 10, S, Ithaca College70162113149900296Town • District 11, SE, Troy Coddlngtn Siaterviiie1026664110054Town - District 12, E, Maple Ave002922340040Town - District 13, S, South of King Rd102345070040Town • District 14, W, Mecidenburg Rd401287991900176Out of District905631000134 IFD Responses 1/1/2011 through 12/31/2011n Other□ Severe Weather■ Alarm / No FireGood Intent■ Service Call□ Hazardous Condition■ EMS Rescue■ Overpressure Rupture■ FireU. ^ U, U.% % % %^ ^ ^ ^ ^u. u.02 <5 <s taOOOOOOOOOOOOO^w \ www W Wn^ ^ ^ ^ o- o- o- 'S' 5 5 5 ?(■ 5 5 o. g. g. 5, g. g. o. o. o. g. o. o. 9-•* •* •* ^ ^ •* ^ ^ ^ ^ Ift tft »ft tft Ift Ift tft tft trt tft 4ft tft 4ftO- O- ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ o. VA. r-i. Vn3- O- O- O- O- o. CI-, p- p- p- cOg, g. g g. g. 'q *q q 'q o. g, g. g. g g g g g g •rf^ ^^ % 'cP i -Aill I^ i ^ ^ 1C V o 'o V '-n 5^ i \ f,' §' "S % a 2. ^ % i ^ 1 g ? 1 -o ®. ©Election District) )Incident Type Summary (Modified)Alarm Date Between {01/01/2011} And {12/31/2011}Fire 3%Good Intent CallHazardous Condition (No Fire) 5%Overpressure Rupture, Explosion, Overheat(no fire) 0.0%'Alarm & False Call 29%i"raiT»isaster 0.0%ervice Call 7%Rescue & Emergency Medical Service incidentB False Alarm & False Call | Good Intent Call | Overpressure Rupture. Explosion, Overheat(no fire) B Service Call B Special Incident TypeI~1 Fire B Hazardous Condition (No Fire) Q Rescue & Emergency Medical Service Incident B Severe Weather & Natural Disaster NFIRS Incidents by Response Time (in minutes)Alarm Date Between {01/01/2011} And {12/31/2011}1100-1000-900-800-700-600-500-400-300-200-100-y'00;00 00:01 00:02 00:03 00:04 00:05 00:06 00:07 00:08 00:09 00:10 00:11 00:12 00:13 00:14 00:15 00:16 00:17 00:18 00:19 00:20 00:24 00:57 01:04>) Ithaca Fire Department Alarm Date IFD False Alarm Cause Report Between {01/01/2011}And {12/31/2011} False Alarm Cause Total Percent of All: BioHazard Alarm, Device 2 0.1 % Bomb Scare, No Bomb 1 0.0 % Detection Device, Cleaning 9 0.6 % Detection Device, Damage 4 0.2 % Detection Device, Dust 136 9.4 % Detection Device, Extinguisher 9 0.6 % Detection Device, Insects 8 0.5 % Detection Device, Malfunction 167 11.6 % Detection Device, Painting 2 0.1 % Detection Device, Water 45 3.1 % Dispatch Error 2 0.1 % Duct Detector, Dust 5 0.3 % Duct Detector, Malfunction 2 0.1 % Dust Detector, Vehicle Exhaust 2 0.1 % Fog-Smoke Machine 10 0.6 % Malicious, Phone Call .M :ious. Pull - Private 5 57 0.3 % 3.9 % N 35 2.4 % PERS, Emergency Button 23 1.6% PERS, Pendenant 17 1.1 % Pull Station Unintentional 69 4.8 % Smoke, Cooking NO FIRE 443 30.8 % Smoke, Illegal Drug Use 4 0.2 % Smoke, Soldering-Welding 9 0.6 % Smoke, Solid Fuel Appliance 8 0.5 % Smoke, Tobacco Product 20 1.3 % Sprinkler, Contractor 15 1.0 % Sprinkler, Flow Switch 11 0.7 % Sprinkler, Frozen Pipe 5 0.3 % Sprinkler, Physical Damage 4 0.2 % Sprinkler, Water Surge 21 1.4 % Steam, Bathroom or Shower 25 1.7 % Steam, Cooking 10 0.6% Steam, Laundry 2 0.1 % Steam, Other 24 1.6 % Activation, Contractor 69 4.8% S} ;m Activation, Malfunction 134 9.3 % 02/10/2012 16:30 Page Ithaca Fire Department IFD False Alarm Cause Report Alarm Date Between {01/01/2011} And {12/31/2011}I ) False Alarm Cause Total Percent of All: System Activation, Power Out System Activation, Weather System Activation,Malicious Trouble Alarm 0.2 % 0.5 % 0.1 % 0.6% Total Incident Count 1436 I I 02/10/2012 16:30 Page 2 Ithaca Fire Department IFD - Incident Type Period Con^arisons Alarm Date Between {01/01/2011}and {12/31/2011} Incident Type 01/01/2011 01/01/2010 01/01/2009 01/01/2008 to to to to 12/31/2011 12/31/2010 12/31/2009 12/31/2008 100 Fire, Other 8 6 5 6 111 Building fire 34 34 37 42 112 Fires in structure other than in a building 2 1 0 0 113 Cooking fire, confined to container 32 19 23 22 114 Chimney or flue fire, confined to chimney or 3 2 2 4 118 Trash or rubbish fire, contained 6 2 13 18 121 Fire in mobile home used as fixed residence 0 0 0 1 130 Mobile property (vehicle) fire. Other 2 3 0 0 131 Passenger vehicle fire 12 8 9 13 132 Road freight or transport vehicle fire 0 0 2 1 134 Water vehicle fire 1 0 1 0 140 Natural vegetation fire. Other 6 6 10 8 141 Forest, woods or wildland fire 0 1 1 2 142 Brush or brush-and-grass mixture fire 1 2 1 7 143 Grass fire 0 2 1 1 150 Outside rubbish fire. Other 5 5 4 4 151 Outside rubbish, trash or waste fire 12 15 3 2 ^-^^^Dumpster or other outside trash receptacle fire ;■ .Outside stationary compactor/compacted trash 3 0 8 1 7 0 0 0 Special outside fire. Other 4 3 3 4 Ibl Outside storage fire 0 0 2 0 162 Outside equipment fire 0 1 1 1 170 Cultivated vegetation, crop fire. Other 1 2 0 0 172 Cultivated orchard or vineyard fire 1 0 0 0 212 Overpressure rupture of steam boiler 0 0 0 2 240 Explosion (no fire), Other 0 0 1 0 243 Fireworks explosion (no fire)0 1 1 0 251 Excessive heat, scorch burns with no ignition 1 2 2 2 300 Rescue, EMS incident, other 19 27 85 36 3001Gorge Rescue, EMS incident. Ground Evacuation 1 2 0 0 3002Gorge Rescue, EMS incident. Low Angle Rope 1 0 0 0 311 Medical assist, assist EMS crew 34 36 222 188 321 EMS call, excluding vehicle accident with injury 2144 1943 1559 1334 322 Motor vehicle accident with injuries 112 105 125 140 323 Motor vehicle/pedestrian accident (MV Ped)17 15 25 22 324 Motor Vehicle Accident with no injuries 37 37 11 0 331 Lock-in (if lock out , use 511 )0 2 0 0 3311Lock-in / Knox Box Access Required 0 4 0 0 3312Lock-in / Force Entry Required 0 1 0 0 341 Search for person on land 0 0 1 2 342 Search for person in water Extrication, rescue. Other 0 1 1 3 2 1 1 5 Extrication of victim(s) from building/structure 1 0 0 0 02/10/2012 16:31 Page Ithaca Fire Department IFD - Incident Type Period Conparisons Alarm Date Between {01/01/2011} and {12/31/2011} Incident Type 01/01/2011 01/01/2010 01/01/2009 01/01/2008 to to to to 12/31/2011 12/31/2010 12/31/2009 12/31/2008 352 Extrication of victim(s) from vehicle 2 4 1 1 353 Removal of victim(s) from stalled elevator 12 14 6 17 356 High-angle rescue 0 3 1 2 3561Gorge Rescue, High-angle Extrication 2 0 0 0 360 Water & ice-related rescue, other 3 2 0 0 361 Swimming/recreational water areas rescue 3 1 4 3 362 Ice rescue 0 1 0 0 363 Swift water rescue 1 1 0 0 365 Watercraft rescue 0 1 1 1 381 Rescue or EMS standby 4 6 4 0 400 Hazardous condition. Other 55 74 66 83 410 Combustible/flammable gas/liquid condition.11 6 2 1 411 Gasoline or other flammable liquid spill 6 11 17 13 412 Gas leak (natural gas or LPG)81 102 22 21 413 Oil or other combustible liquid spill 7 4 6 2 421 Chemical hazard (no spill or leak)2 2 2 2 422 Chemical spill or leak 2 2 1 2 423 Refrigeration leak 0 0 1 0/ 424 Carbon monoxide incident 25 27 22 24 . 440 Electrical wiring/equipment problem. Other 13 13 14 26^ 441 Heat from short circuit (wiring), defective/worn 3 4 3 3 442 Overheated motor 3 9 9 8 443 Breakdown of light ballast 5 2 10 3 444 Power line down 28 28 13 20 445 Arcing, shorted electrical equipment 18 19 16 8 451 Biological hazard, confirmed or suspected 1 1 1 0 460 Accident, potential accident. Other 1 2 2 3 461 Building or structure weakened or collapsed 4 1 2 0 462 Aircraft standby 1 0 0 0 463 Vehicle accident, general cleanup 3 11 20 24 471 Explosive, bomb removal (for bomb scare, use 0 1 0 0 480 Attempted burning, illegal action. Other 0 1 0 0 481 Attempt to burn 0 1 1 0 500 Service Call, other 133 132 166 166 510 Person in distress. Other 10 22 16 16 511 Lock-out 9 11 14 12 520 Water problem. Other 23 10 11 11 521 Water evacuation 76 10 5 3 522 Water or steam leak 18 23 19 16 531 Smoke or odor removal 5 16 1 1 540 Animal problem. Other 0 0 0 1 541 Animal problem 0 1 0 0 ^ 542 Animal rescue 1 2 1 i: 02/10/2012 16:31 Page Ithaca Fire Department IFD - Incident Type Period Comparisons Alarm Date Between {01/01/2011} and {12/31/2011} 12/31/2011 12/31/2010 12/31/2009 12/31/2008 550 Public service assistance, Other 23 23 19 18 551 Assist police or other governmental agency 31 17 30 25 552 Police matter 6 7 2 4 553 Public service 2 11 7 5 554 Assist invalid 4 15 5 2 555 Defective elevator, no occupants 0 0 1 4 561 Unauthorized burning 7 12 4 8 571 Cover assignment, standby, moveup 2 1 5 8 600 Good intent call. Other 68 87 84 84 611 Dispatched & cancelled en route 11 13 108 87 6111Dispatched & cancelled en route - By Dispatcher 17 10 2 0 6112Dispatched & cancelled en route - By Bangs 80 115 96 0 6113Dispatched & cancelled en route - By CUEMS 62 53 29 0 6114Dispatched & cancelled en route - By CU EH&S 51 45 33 0 6115Dispatched & cancelled en route - By IC Safety 9 1 1 0 6116Dispatched & cancelled en route - By Other EMS 0 1 1 0 6117Dispatched & cancelled en route - By MA Dept 6 1 3 0 Dispatched & cancelled en route - By IPD 7 7 7 0 i 'Dispatched & cancelled en route - By Other 2 1 0 0 ' Wrong location 6 5 1 4 622 No Incident found on arrival at dispatch address 32 25 2 0 631 Authorized controlled burning 8 9 6 0 632 Prescribed fire 0 3 1 1 641 Vicinity alarm (incident in other location)1 3 0 0 650 Steam, Other gas mistaken for smoke.Other 5 4 2 8 651 Smoke scare, odor of smoke 23 14 33 40 652 Steam, vapor, fog or dust thought to be smoke 9 6 2 4 653 Smoke from barbecue, tar kettle 0 2 2 1 661 EMS call, party transported by non-fire agency 3 3 1 2 671 HazMat release investigation w/no HazMat 32 20 9 7 672 Biological hazard investigation 1 0 0 0 700 False alarm or false call. Other 20 30 29 40 7001False alarm or false call. Other - Medical Alarm 31 0 0 0 710 Malicious, mischievous false call. Other 12 11 16 25 711 Municipal alarm system, malicious false alarm 1 17 17 22 712 Direct tie to FD, malicious false alarm 0 10 22 13 713 Telephone, malicious false alarm 2 1 1 7 714 Central station, malicious false alarm 51 41 26 22 715 Local alarm system, malicious false alarm 4 4 5 1 721 Bomb scare - no bomb 1 0 0 0 730 System malfunction. Other 7 Sprinkler activation due to malfunction 58 9 56 7 63 28 85 17 7 Smoke detector activation due to malfunction 49 83 79 77 02/10/2012 16:31 Page Ithaca Fire Department IFD - Incident Type Period Comparisons Alarm Date Between {01/01/2011} and {12/31/2011} Incident Type 01/01/2011 01/01/2010 01/01/2009 01/01/2008 to to to to 12/31/2011 12/31/2010 12/31/2009 12/31/2008 734 Heat detector activation due to malfunction 6 8 16 14 735 Alarm system sounded due to malfunction 106 92 83 60 736 CO detector activation due to malfunction 27 18 10 11 740 Unintentional transmission of alarm. Other 100 112 297 409 741 Sprinkler activation, no fire - unintentional 9 20 12 28 743 Smoke detector activation, no fire -611 632 597 576 744 Detector activation, no fire - unintentional 178 150 71 41 745 Alarm system activation, no fire - unintentional 143 164 74 81 746 Carbon monoxide detector activation, no CO 18 20 4 4 800 Severe weather or natural disaster. Other 0 0 1 0 811 Earthquake assessment 1 0 0 0 813 Wind storm, tornado/hurricane assessment 0 0 6 0 814 Lightning strike (no fire)0 0 3 0 900 Special type of incident. Other 2 3 3 5 911 Citizen complaint 0 0 1 3 Totals 5019 4874 4600 4215 I \ 02/10/2012 16:31 Page )Fire Department Response Percentages by Year(A<1>V>CoQ.(Aa>q:coE(0a0)Qu.75o0)a>raC0)uwQ.90.00%80.00%70.00%60.00%50.00%40.00% H30.00%20.00%10.00%0.00%•Town of IthacaCity of IthacaOutside of Ithaca200020012002200320042005200620072008200920102011;Town of Ithaca•City of IthacaOutside of Ithaca20.51%78.51%0.98%19.35%79.73%0.91%18.80%80.17%1.03%20.06%79.01%0.93%19.43%79.61%0.96%20.05%78.72%1.23%23.26%75.78%0.96%23.88%75.40%0.72%24.34%74.83%0.83%24.13%75.15%0.72%24.74%74.64%0.62%25.09%74.21%0.70%Year Fire Department Responsesv>ol/>coa(/>600050004000300020001000•Town•CityOutsideTotal200020012002200320042005200620072008200920102011¨ Town77674177082377084594310321026111012061259—■—City297130533283324131553318307232583154345736383724Outside373542383852393135333035Total378438294095410239634215405443214215460048745018Year3) Town of IthacaNumber of Calls140012001000800600400--^ —200□ Speciat/Other■ Severe Weather□Alarms/NoEmergency□ Good Intent Calls□ Service Calls□ Hazardous ConditionB Rescue/EMSI Overpressure/Explosion■ Firesu200020012002200320042005200620072008200920102011□ Special/Other10120201011■ Severe Weather403221200300□Alarms / No Emergency284290253268246225271291279238246265□ Good Intent Calls342732504937465046748880□ Service Calls382052385061385765576569□ Hazardous Condition463742585656605473545652□ Rescue/EMS335330348372339429500542535641717758■ Overpressure/Explosion1002012010■ Fires63739312833253625433234Year City of Ithaca4000350030002500Number of Calls 200015001000500□ Special/OtherI Severe Weather□Alarms/NoEmergency□ Good Intent Calls□ Service Calls□ Hazardous ConditionB Rescue/EMSI Cverpressure/ExplosionI Fires0-200020012002200320042005200620072008200920102011□ Special/Other232333440■ Severe Weather04220701□ Alarms / No Emergency123512891384137813131148115311711253120912301171□ Good Intent Calls124140132181202174138213187342336343□ Service Calls239226211238232306221240224242245278□ Hazardous Condition187190187204186220178198167174261211□ Rescue/EMS108610941182109911161293127013501211140014841629■ Overpressure/Explosion66352242421■ Fires9110518112910117110383106757990Year)) )Outside of IthacaNumber of Callsi□ Special/otherI Severe Weather□ Alarms / NoEmergency□ Good Intent Calls□ Service Calls□ Hazardous Condition□ Rescue/EMSI Overpressure/ExplosionI Fires0-200020012002 '200320042005200620072008200920102011□ Special/Other101110003011■ Severe Weather0 ;000110000□ Alarms / No Emergency1 ^10021111300□ Good Intent Calls0 i203244257410□ Sen/ice Calls121210117159512733□ Hazardous Condition333268633246□ Rescue/EMS161118816141211671 86■ Overpressure/Explosion0000000000' 00■ Fires46101359695 ,7! 109Year Ithaca Fire Department Incident Type Report - (Group Summary) Alarm Date Between {01/01/2011} And {12/31/2011} Pet of Total Pet of Incident Type Count Incidents Est Loss Losses 1 Fire 100 Fire, Other 8 0.15%$0 0.00% 111 Building fire 34 0.67%$6281,120 98.54% 112 Fires in structure other than in a building 2 0.03%$300 0.04% 113 Cooking fire, confined to container 32 0.63%$8 0.00% 114 Chimney or flue fire, confined to chimney 3 0.05%$600 0.09% 118 Trash or rubbish fire, contained 6 0.11%$0 0.00% 130 Mobile property (vehicle) fire, Other 2 0.03%$500 0.07% 131 Passenger vehicle fire 12 0.23%$2, 850 0.44% 134 Water vehicle fire 1 0.01%$0 0.00% 140 Natural vegetation fire, Other 6 0.11%$0 0.00% 142 Brush or brush-and-grass mixture fire 1 0.01%$5,000 0.78% 150 Outside mabbish fire. Other 5 0.09%$0 •0.00% 151 Outside rubbish, trash or waste fire 12 0.23%$0 0.00% 154 Dumpster or other outside trash receptacle 3 0.05%.$0 0.00% 160 Special outside fire, Other 4 0.07%$0 0.00% 170 Cultivated vegetation, crop fire. Other 1 0.01%$0 0.00% 172 Cultivated orchard or vineyard fire 1 0.01%$0 0.00% • n -^33 •-2.64%$637,378 100.00% 2 Overpressure Rupture, E^qplosicn, Overheat(no fire) 251 Excessive heat, scorch burns with no 1 0.01%$0 b.00% 1 0.01%$0 0.00% 3 Rescue & Emergency Medical Service Incident 300 Rescue, EMS incident, other . 19 0.37%$0 0.00% 3001 Gorge Rescue, EMS incident. Ground 1 0.01%$0 0.00% 3002 Gorge Rescue, EMS incident. Low Angle 1 0.01%$0 0.00% 311 Medical assist, assist EMS crew 34 0.67%$0 0.00% 321 EMS call, excluding vehicle accident with 2,144 42.71%$0 0. 00% 322 Motor vehicle accident with injuries 112 2.23%$0 .0.00% 323 Motor vehicle/pedestrian accident (MV Ped)17 0.33%$0 0. 00% 324 Motor Vehicle Accident with no injuries 37 0.73%$0 0.00% 350 Extrication, rescue. Other 1 0.01%$0 0.00% 351 Extrication of victim(s) from 1 0.01%$0 0. 00% 352 Extrication of victim(s) from vehicle 2 0.03%. $0 0.00% 353 Removal of victim(s) from stalled elevator 12 0.23%$0 0. 00% 3561 Gorge Rescue, High-angle Extrication 2 0.03%$0 0.00% 360 Water & ice-related rescue, other 3 0.05%$0 0.00% Swimming/recreational water areas rescue 3 0.05%-$0 0.00% B Swift water res.cue - 1 0.01%$0 0.00% 1 Rescue or EMS standby 4 0 .07%$0 0.00% 01/06/2012 17:00 Page 1 Ithaca Fire Department: Incident Type Report (Group Summary) Alarm Date Between {01/01/2011} And {12/31/2011} Pet of Total Pet of Incident Type Count Incidents Est Loss Losses ...2,394 47.69%...-$0 0.00% 4 Hazardous Condition (No Fire) 400 Hazardous condition/ Other 55 1.09%$0 0.00% 410 Combustible/flammable gas/liquid condition,11 0.21%$0 0.00% 411 Gasoline or other flammable liquid spill 6 0.11%$0 0.00% 412 Gas leak (natural gas or LPG)81 1.61%$0 0.00% 413 Oil or other combustible liquid spill 7 0.13%$0 0.00% 421 Chemical hazard (no spill or leak)2 0.03%$0 0.00% 422 Chemical spill or leak 2 0. 03%$0 0.00% 424 Carbon monoxide incident 25 0.49%$0 0.00% 440 Electrical wiring/equipment problem, Other 13 0.25%$0 0.00% 441 Heat from short circuit (wiring),3 0. 05%$0 0.00% 442 Overheated motor 3 0.05%$0 0.00% 443 Breakdown of light ballast 5 0. 09%$0 0.00% 444 Power line down 28 0.55%$0 0.00% 445 Arcing, shorted electrical equipment 18 0.35%$0 0.00% 451 Biological hazard, confirmed or suspected 1 0.01%$0 •• 0.00% 460 Accident, potential accident. Other 1 0.01%$0 0. 00% 461 Building or structure weakened or collapsed 4 0 . 07%$0 0. 00% 462 Aircraft standby 1 0 . 01%$0 0.00% 463 Vehicle accident, general cleanup 3 0. 05%$0 0.00% 269 5.35%$0 0.00% 5 Service Call 500 Service Call, other . 133 2.64%$0 0.00% 510 Person in distress. Other 10 0.19%$0 0.00% 511 Lock-out 9 0.17%$0 0.00% 520 Water problem. Other 23 0.45%$0 0.00% 521 Water evacuation 76 1.51%$0 0.00% 522 Water or steam leak 18 0.35%$0 0.00% 531 Smoke or odor removal 5 0.09%$0 0 . 00% 542 Animal rescue 1 0.01%$0 0.00% 550 Public service assistance. Other 23 0.45%$0 0.00% 551 Assist police or other governmental agency 31 0.61%$0 n 0,00% 552 Police matter 6 0.11%$0 0.00% 553 Public service 2 0. 03%$0 0.00% 554 Assist invalid 4 0.07%$0 0 .00% 561 Unauthorized burning 7 0.13%$0 0.00% 571 Cover assignment, standby, moveup 2 0.03%$0 0.00% 01/06/2012 17:00 Page 2 Ithaca Fire Department Incident Type Bleport (Group Summary) Alarm Date Between {01/01/2011} And {12/31/2011} Pet of Total Pet of Incident Type Count Incidents Est Loss Losses 350 6.97%$0 0.00% 6 Good Intent Call f i 600 Good intent call, Other 68 1.35%$0 0.00% 611 Dispatched & cancelled en route 11 0.21%$0 0.00% 6111 Dispatched & cancelled en route - By 17 0.33%$0 0.00% 6112 Dispatched & cancelled en route - By Bangs 80 1.59%$0 0.00% 6113 Dispatched & cancelled en route - By CUEMS 62 1.23%$0 0. 00% i 6114 Dispatched & cancelled en route - By CU 51 1.01%$0 0.00% j 6115 Dispatched & cancelled en route - By IC 9 0.17%$0 0.00% 6117 Dispatched & cancelled en route - By MA 6 0.11%$0 0.00% 6118 Dispatched & cancelled en route - By IPD 7 0.13%$0 0.00% 6119 Dispatched & cancelled en route - By Other 2 0.03%$0 0.00% 621 Wrong location 6 0.11%$0 0.00% 622 No Incident found on arrival at dispatch 32 0.63%$0 0.00% i 631 Authorized controlled burning 8 0.15% .$0 0.00% 1 641 Vicinity alarm (incident in other location)1 0.01%$0 0.00% !^^«6^0 Steam, Other gas mistaken for smoke, Other •5 0.09%$0 0.00% 51 Smoke scare, odor of smoke 23 0.45%$0 0.00% { 52 Steam, vapor, fog or dust thought to be 9 0.17%$0 0.00% ; 661 EMS call, party transported by non-fire 3 0.05%$0 0.00% 1 671 HazMat release investigation w/no HazMat 32 0.63%$0 0.00% ! 672 Biological hazard investigation 1 0.01%$0 0.00% 433 8. 62%$0 0.00% 7 False Alazrm fi False Call 1 700 False alarm or false call, Other 20 0.39%$0 0.00% ' 7001 False alarm or false call. Other - Medical 31 0.61%$0 0.00% 710 Malicious, mischievous false call, Other 12 0.23%$0 0.00% 711 Mxinicipal alarm system, malicious false 1 0.01%$0 0.00% 713 Telephone, malicious false alarm 2 0.03%$0 0.00% 714 Central station, malicious false, alarm 51 1.01%$0 0.00% 715 Local alarm system, malicious false alarm 4 0.07%$0 0.00% 721 Bomb scare - no bomb 1 0.01%$0 0.00% 730 System malfunction. Other 58 1.15%$0 0.00% 731 Sprinkler activation due to malfunction 9 0.17%$0 0.00% 733 Smoke detector activation due to 49 0.97%$0 0.00% 734 Heat detector activation due to malfunction 6 0.11%$0 0.00% 735 Alarm system sounded due to malfunction 106 2.11%$0 0.00% ^^»^6 CO detector activation due to malfunction 27 0.53%$0 0.00% p Unintentional transmission of alarm. Other 100 1.99% . .$0 0.00% L Sprinkler activation, no fire -9 0.17%$0 0.00% 01/06/2012 17:00 1 Page 3 Ithaca Fire Department Incident Type Report (Group Summary.). Alarm Date Between {01/01/2011} And {12/31/2011} Pet of Total Pet of Incident Count Incidents Est Loss Losses 7 False Alarm & False Call 743 Smoke detector activation, no fire -611 12.17%$0 0.00% 744 Detector activation, no fire -178 3.54%$0 0.00% 745 Alarm system activation, no fire -143 2.84%$0 0. 00% 746 Carbon monoxide detector activation,no- CO 18 0.35%$0 0.00% 1,436 28.61%$0 p. 00% 9 Severe Weather & Natural Disaster 811 Earthquake assessment 1 0.01%$0 0.00% 1 0.01%$0 0^00% 9 Special Incident Type 900 Special type of incident. Other 2 0.03 %$0 0.00% 2 0.03%$0 0.00% Total Incident Count: 5019 Total Est Loss:$637,378 / ^ i ) 01/06/2012 17:00 Page TOWN OF ITHACA 215 N. Tioga Street, Ithaca, N.Y. 14850 www.town.ithaca.ny.us Town Supervisor (607) 273-1721, Ext 125; HEnaman@town.ithaca.nv.us TOWN CLERK (607) 273-1721 PUBLIC WORKS (607) 273-1656 ENGINEERING (607) 273-1747 PLANNING (607) 273-1747 ZONING (607) 273-1783 FAX (007) 273-1704 SUPERVISOR'S 2011 REPORT AND 2012 OUTLOOK After four years as a Town Board member and four years as Town Supervisor, I want to express my great pride in the Town of Ithaca. As we have attempted to adjust to new financial realities staff have stepped up and voluntarily taken up the slack left by positions that have gone unfilled in the past couple of years. Town Board members have met the challenge of the hard decisions that needed to be made even when not everyone was in agreement. The volunteers on our boards and committees have donated unending hours to make sure the Town is open for business. Our citizens have made their needs known and have shown a willingness to help solve the problems identified. While everything is certainly not perfect, we continue to receive many compliments from outside government regarding the work of the Town. With pride in the past and hope for the future I submit the Supervisor's 2011 Report and 2012 Outlook. 2011 REPORT INTERNAL 1. Comprehensive Plan - Great progress was made on the updated comprehensive plan in 2011. Committee members agreed to meet twice per month to accelerate the discussions and making of recommendations. 2. Agricultural Plan - The Agricultural Plan was completed and is now in the hands of the NYS Department of Agriculture and Markets for approval. 3. Smart Work Program - Involving all members of our Building and Zoning Department this effort was carried out in cooperation with Tompkins-Cortland Community College. In addition a Smart Monkey study was completed to get input from our recent customers of the department. Discussions for future changes are ongoing as a result. 4. Town Hall Air Quality - A study was conducted to help determine if there are contaminants in the Town Hall heating and cooling system. None were found, but it is important to make sure we have a safe working environment for our employees. ( 1 I 5. Town Hall Roof Replacement - There have been minor roof leaks over the past few years. The replacement of the slanted part of the roof seems to have solved that , \ problem. 6. New Town Web Site - The upgrade of the web site and its additional content has received very positive reviews and has been cited as a fine example for other municipalities. 7. Human Resources Activitv - In the Town and at Bolton Point there were an unusually high number of changes due to death, retirement and resignations or terminations. We continued to experiment with "360" reviews of department heads and other leadership. 8. Town Clerk Activitv - The Ethics Code was revised and a new Records Management Policy established. The Clerk's Office also was instrumental in another highly successful year for our Community Garden on West Hill. 9. Finance Office Activitv - There was a very smooth transition to a new finance officer and he and Human Resources took on additional responsibilities as a result of the resignation and non-replacement of a payroll clerk. There were also adjustments in Tax Receiving, with the Town Clerk's Office assuming the deputy role. 10. Capital Projects - With fine cooperation among Public Works, our Finance Office and the Town Board, we took advantage of low bids and record low bonding to construct ' | a number capital projects in 2011: A. Warren Road Walkway: This Safe Routes to School project was completed to rave reviews both from the funding source and the families using the walkway. Cornell Cooperative Extension of Tompkins County completed the educational component of the program in fine fashion. We now await the results of winter wear on this unique, experimental, permeable surface walkway. B. Snyder Hill Road Reconstruction C. East Shore Drive Water Main Improvements (to be completed in 2012) D. Snyder Hill Road Water Main Improvements E. Hungerford Hill Pump Station 11. Sustainabilitv Planning - Great progress was made with the carbon footprint analysis completed and the Government Energy Plan adopted. Completion of the Community Energy Plan will await replacement of the sustainability coordinator who left to take a wonderful career opportunity with a local foundation. 12. Ad hoc Committees on Fire and Emereencv Services and Youth and Recreation Programs have made significant progress. f \ 13. Montessori School - Sale of a Town property next to the Montessori School was * negotiated and completed. 14. Moratorium on West Hill - A one-year moratorium was established on a portion of West Hill to provide an opportunity for more planning for the area. 15. Gas Drilling - The Town banned gas drilling within the Town of Ithaca. 16. Six Mile Creek - Parking was banned along Lois Lane in an attempt to protect residents from the increased pressure of parties at the City's impoundments on the creek. 17. Tax Cap - The Town overrode the NYS tax cap of 2% by unanimous vote. 18. Union Activities - The Town completed negotiations for a new contract with Operating Engineers and recognized a new UAW unit, both at Bolton Point. 19. Emergencv Management Plan - The Town adopted an Emergency Management Plan which will assist in coordination with all other state, federal and local agencies. 20. Resolutions and Laws - The Town Board and staff continued to produce an amazing number of resolutions (215) and local laws (15). DEVELOPMENT Development in the Town continued at a very high level. A few of the projects included: 1. Ithaca College's Athletics and Events Center - This $65 million project was one of the largest ever in the Town of Ithaca and necessitated significant amount of staff time to inspect, especially given complications from excessive heating and cooling exhaust noise. 2. College Circle Apartments - Rehabilitation and expansion of Ithaca College's housing was a major project. 3. Ithaca Beer - The expansion of Ithaca Beer on 80 acres of land is a major economic - and perhaps tourism - opportunity. 4. Belle Sherman Cottages - This urban infill housing is a new approach for the Town in increasing housing density. 5. EcoVillage Third Neighborhood - EcoVillage continued to expand and a huge solar array was added to the community. 6. Longview - Progress was made on expansion of Longview to include independent living cottages. I \ I INTERMUNICIPAL 1 • Sewer Treatment Plant Land - After 28 years joint ownership of the Ithaca Area Waste Water Treatment Plant by the City of Ithaca, The Town of Ithaca and the Town of Dryden the deed was finally recorded in the County Clerk's Office. 2. Coal Tar Joint Defense - The Towns of Ithaca and Dryden voluntarily Joined with the City of Ithaca in a joint legcil defense of a coal tar lawsuit (from gas production from coal in the early part of the 20**^ century) which was eventually settled out of court, removing the potential of huge liability for the three entities. 3. Energv Performance Contract - The Town of Ithaca joined with the City and Town of Dryden in an $8 million+ contract with Johnson Controls for improvements to the Ithaca Area Wastewater Treatment Facility. We are investigating a similar possibility for the Bolton Point water plant. 4. Ulvsses Water - We concluded agreements with the Town of Ulysses on water bill payments and on water losses within the two towns. 5. Tompkins Countv Council of Governments — TCCOG was especially active in the gas drilling arena, holding a public hearing on the state's proposed regulations which attracted about 1,000 people to the State Theater and producing a comprehensive report for Tompkins County, Community Impact Assessment: High Volume Hydraulic Fracturing. I was elected co-chair of TCCOG and created a new committee of 13 municipalities to consider joint franchise negotiations with Time Warner Cable. 6. Ithaca-Tompkins Countv Transportation Council - The ITCTC continued its excellent work, but is threatened by federal legislation that might eliminate smaller Metropolitan Planning Organizations like ITCTC. I was elected chair of the ITCTC Policy Committee. 7. Tompkins Countv Animal Control - Intense negotiations with six other municipalities led to a modest decrease in Town of Ithaca costs in 2011 and a substantial decrease for 2012. There are possibilities for other municipalities to join the consortium, which would continue to reduce the dog control expense for the Town of Ithaca. t \ 2012 OUTLOOK While the Town of Ithaca has strived to restore fund balances with large tax and fee increases in the past few years and has taken significant measures to reduce expenses, the ever-rising costs of health insurance and retirement along with the state's enactment of a 2% tax cap has put us in a vulnerable position for the near future. Mortgage taxes still have not recovered to anywhere near 2008 levels and sales taxes have only recently done so. There is little optimism in recent economic forecasts. Nonetheless we would like to take advantage of excellent contract bids and very low interest rates to improve our deteriorating infrastructure in highways, sewer and water. 1. Health Insurance Contributions - The most painful budget decision will be asking employees to return to paying a portion of their health insurance premiums. Until 15 years ago employees paid 20% of the premiums. When times were good the Town decided to pay for 100% of the premiums, but can no longer afford to do so. 2. Retirement Costs - Retirement costs have increased dramatically in the past few years and the Town has no control over the amounts to be paid to the state. Taken together, all fringe benefits now cost the Town over 50% of salaries, up from 30% just a ' few years ago. We must find additional ways to cut expenses and increase revenues. 3. Fire and Emergencv Response - About half of the property tax raised by the Town of Ithaca goes to pay the bill for one department: the City of Ithaca Fire Department. At a level of about $3,200,000, this amount is not sustainable and dramatic changes must occur to reduce those costs. We must collaborate with Ithaca College to gain its help with fire protection. We also must reach a new agreement with the Village of Cayuga Heights Fire Department in 2012. 4. Gas Drilling - Even if the Town's ban of gas drilling is upheld by the courts, the Town will still feel the effects of water and chemical truck traffic, conflicts over gas lines, water withdrawals, flow-back water treatment and disposal, threats to tourism and the agricultural industry, increase to housing costs, and on and on. We must pass a road use law and the enabling legislation to require road use agreements with those who will undertake major projects. 5. Comprehensive Plan - We must complete the updated comprehensive plan within a few months and immediately begin work on zoning revisions and neighborhood planning. 6. Youth and Recreation Services - We will need to decide if we wish to replace our previous coordinator or continue to contract for these services. 7. Emerson Property - Possibly the most important single project for 2012 will be ' i implementation, jointly with the City of Ithaca, of a plan for the Emerson property once site control is established by a new owner. At that point we also must complete the Gateway Trail through the Emerson Property to Buttermilk Falls State Park. 8. Black Diamond Trail - We must continue to work jointly with State Parks, the City of Ithaca and the Town of Ulysses on the construction of the Black Diamond Trail. This trail has implications for tourism, off-road bicycle commuting and year-round recreation and physical activity opportunities. 9. District Heating and Cooling - We must continue to investigate the potential of district heating and cooling on both West Hill and South Hill. 10. Sustainabilitv Efforts - The Town must continue to reduce its energy consumption by considering: A. Completing the Community Energy Plan B. An energy performance contract for the Bolton Point water plant C. A green purchasing policy D. More energy efficient fleet vehicles E. Purchase of alternative energy F. Solar for the Town Public Works Facility I \ 10. 2012 Capital Projects - Subject to Change Depending on Town, State and Federal Funding: A. Town Hall Parking Lot, Lighting and Wall Improvements B. Harris B. Dates Drive Reconstruction C. Forest Home Drive Reconstruction D. Forest Home Drive Upstream Bridge and Walkway E. Danby Road Water Tank Replacement F. North view Water Tank Replacement G. Hungerford Hill Water Tank Recoating H. Penny Lane Water Main Replacement The Town of Ithaca has huge challenges - mostly financial - in the year ahead, but I am confident we will meet those issues head on and the result will be continued pride of work and pride of residence in the Town of Ithaca. / TOWN OF ITHACA ^ 3 215 NORTH TIOGA STREET, ITHACA. N.Y. 14850 www. town. ithaca. ny. us Code Enforcement and Zoning - PHONE (607) 273-1721 - FAX (607) 273-5854 Bruce W. Bates, Director CODE ENFORCEMENT/ZONING END OF YEAR REPORT 2011 The Town of Ithaca Code Enforcement Department enforces the Code of the Town of Ithaca and the New York State Fire and Building Code within the Town of Ithaca, except within the Village of Cayuga Heights. The year 2011 has been a very busy year within the Code's Department. We have had major construction projects at Cayuga Medical Center, Ithaca College has been putting the final touches on the A&E Center as well as starting major construction on College Circle Apartments, and the construction was started on Ithaca Beer's complex. Our budgeted staff consists of (1) 37.5 hrs/wk clerk, (Carrie Coates-Whitmore); (1) 30 hrs/wk Code Enforcement Officer (Charles Bruner); (1) 37.5 hrs/wk Code Enforcement Officer (Steven Williams); (1) 37.5 hrs/wk Senior Code Enforcement Officer (Kristie Gifford); (1) Director of Code Enforcement and Zoning (Bruce W. Bates). The Department continues to use Google notes; we have incorporated Engineering into the use of Google notes and we are finding it is easier to regulate information to all departments involved (example: notifying each other of problems, holds and stop work orders). We are continuing our research to see if there is a system that would allow us to bring this type of system in-house. PERMITS 348 building permits were issued during 2011. This is up fi-om a high of 300 in 2008 and 102 over last year. (See appendix A). The total reported estimated cost of construction was $23,365,617, up just over $4.5 million fi-om last year. Each permit application is reviewed for compliance with the Code of the Town of Ithaca and NYS Fire and Building Code before it is issued. All applications (per the Town of Ithaca Code section 125-4 D) must comply with all zoning and other town regulations, including but not limited to: planning restrictions, soil and water protection plan, and sanitation requirements. This means consulting with other departments to confirm compliance (this is where Google notes have helped). Large projects may require days or even weeks to confirm compliance. It is not uncommon for architects or engineers to consult with code officials throughout the design stages of a project. While smaller project applications may take a couple of days for review, simple projects may take even less time to review. But, this is if all the information and the application are complete. There were a total of 179 electrical permits issued. Many of these may be associated with a building permit, or could be a separate item such as an electrical update of a new entrance into a structure. Code Enforcement Annual Report SIGN PERMITS Last year I wrote that we were working on procedures to track sign permits through the system; while we have not fully achieved our goal, we have been incorporating our task list to follow i these. This year there were 6 new sign permits issued. ^ The review of our sign law is on the future action list of the Codes and Ordinance Committee. PERMIT RENEWALS 33 permits were renewed during 2011; this is up by 1 over 2010. The new fee schedule has been in effect for one year. The cost of renewing a permit is the greater of $50 or 50% of the original fee for the first renewal and 100% of the original permit fee for any subsequent renewals. OPEN PERMITS We have seen an increase in the number of open permits by 39 over last year, which is up from 171. The increase of open permits may have to do with the number of new permits that came in this year, thus giving staff less time to follow up. CONSTRUCTION INSPECTIONS Staff conducted 1,495 reported construction inspections during 2011; this is up by 77 over 2010. This figure includes progress inspections from footings to finals. It is fair to say that we spend about 25% of our time doing field inspections. COMPLAINTS The board revised the property maintenance section. Chapter 205, of Town Code giving the town more enforcement powers. Our staff received 121 complaints during 2011, an increase of 28 over * 2010. This puts us at a three year high—exceeding the 2008 complaint level. It is our duty to identify the problem, contact the responsible party, and resolve the situation. This is done without reimbursement of our costs related to the investigation and resolution of these complaints. The three highest complaints were: 1) Building Code Violations, 2) Property Maintenance Issues, and 3) a tied between Occupancy Issues and Fire related issues. FIRE SAFETY / OPERATING PERMITS INSPECTIONS The department performed 118 fire safety/operating permit inspections and 299 re-inspections during 2011. This was almost double the number of inspections and was over 6 times the number of re-inspections completed in 2010. These inspections do not include when Code Enforcement Officers are requested to respond to the scene of a fire. REPORT OF FIRE/EMERGENCY As part of the changes undertaken in 2011, these are tracked through complaints. There were a total of 4 complaints received due to fire emergencies. MONTHLY REPORTS The monthly report reflects a view of the activities of this department. The report lists the number of: building permit inspections, permit consultations, permit reviews, complaints and associated follow ups, continuing education, fire incidents, fire safety/operating permit inspections and re-inspections, legal, meetings, miscellaneous, storm water pollution. Zoning Board, and 911 addressing activities. It also includes a report indicating the number of permits Page 2 of 7 Code Enforcement Annual Report issued, certificates of occupancy issued (new construction), complaints received and their disposition, and certificates of occupancy issued to existing buildings. The monthly report is given to each Town Board member and the Tompkins County Assessment Office. ZONING BOARD Harry Ellsworth's term expired at the end of 2010 and he chose not to be reappointed. Bill King, who was an alternate, was appointed to fill the vacancy. This left the board with 2 alternate positions open, which have not been filled. James Niefer's term expired December 31, 2011 and he chose not to be reappointed. This position on the board remains vacant and we hope to fill this position soon. 36 Zoning application were filed, 9 more applications than last year. The Board heard 24 area variance, 2 use variances, 3 sprinkler variances, 3 sign variances, 1 each for height variance, special approval, modification of an existing approval, and a determination of a family. Of these 36, 2 never made it to the board. They were withdrawn or not enough information was provided. Three appeals were adjourned and the rest were granted (see appendix B). Zoning Board applications take a lot of research and time. FINANCIALLY 2011 Budgeted income was $140,900.00 and actual income was $169,288.00—creating a surplus of $28,388.00. Budgeted expenses were $321,100.00 and actual expenses were $ 312,179.00— coming in $8,921.00 under budget. 52% of our budget was raised from fees. This is the same as last year. OBJECTIVES/GOALS So how did we do? Last year's Objectives and Goals are listed below. I have added the progress we made or did not accomplish last year. 2011 objectives/goals How did we do? 1) Continue to strive to improve customer service. (Not where 1 would like to see us but this is going to be where we put our emphasis this year.) 2) Improve application turn around time. (Failed; not sure why, but trying to get a handle on it. Was it the number of permits, the demand for more review due to the increase in the energy requirements, or just not enough time or staff? These are all questions we need to continue to work on.) 3) Implement new Chapter 205 Property Maintenance Law. (Completed.) 4) Continue to review all permit application forms. (On going.) 5) Continue to work on fire inspections and related forms. (We now have forms in place and staff is starting to use them.) 6) Continue ongoing evaluation of our procedures. (We started a smart work evaluation program in hopes of improving our customer service and customer satisfaction.) 7) Strive to improve the Town's ISO rating. (We held our own. Our rating stayed high as seen in the report given to the Board during the 2011 year.) 2012 objectives/goals 1) Continue to strive to improve customer service and education. 2) Improve turn around time for applications Page 3 of 7 Code Enforcement Annual Report We will concentrate on the above goals this year incorporating the Smart Work outline developed during our work sessions. CONCLUSION ' This year, our department saw an increase in the number of permit applications, investigation complaints, fire safety inspections, construction inspections and Zoning Board reviews. Renewals remained comparable to 2010. Budget-wise, we came in under budget on expenses and over budget on income. I feel our staff, despite all the increases, continues to improve the department and make it a department that other municipalities often look to for guidance. Respectfully Submitted Bruce W. Bates Director of Code Enforcement and Zoning Page 4 of 7 Code Enforcement Annual Report Appendix A CODE ENFORCEMENT/ZONING 2011 Year End Report Permits 2011 2010 2009 New One and two Family 19 13 12 New Commercial 8 3 3 Total other permits 326 230 262 Stop work orders 7 7 14 Complaints 121 93 73 Department activities 2011 2010 2009* Building permit inspections 1495 1197 999 Building Permit Consultation 244 160 127 Building Permit Review 1592 846 467 Complaint New Investigation 121 93 52 Complaint Follow-Up 185 80 54 Continuing Education 49 50 30 Fire Incident Investigation 14 11 14 Fire Safety/Operating Permit Inspection 118 63 67 Fire Safety/Operating Permit Re- Inspection 299 49 28 legal 36 28 27 Meetings 501 479 383 Miscellaneous 1234 1103 541 Stormwater Pollution 0 3 4 Zoning Board of Appeals 74 56 66 911 Addressing 30 ^Does not reflex the full year. New system started mid February. Page 5 of 7 Request Area Variance Area Variance Determination of Famil Project Name 1452 Trumansburg Rd 651 Five Mile Dr 141 Honness Ln June 20, 2011 (cutoff for submission: 5/6/11 mailout: 6/10/11) Project Name Request 1018 Ellis Hollow Rd Sign Variance 177 Kendall Ave Area Variances Ithaca College Kostrinsky Field Sign Variance Appendix B Zoning Board of Appeals January 24, 2011 (cutoff for submission: 12/10/10 mailout: 1/14/11 Project Name Request Action 1128DanbyRd Area Variance Granted 1422 Slaterville Rd Sprinkler Variance Granted 953 Danby Rd, Kostrinsky Field Sprinkler Variance I Granted February 28, 2011 (cutoff for submission: 1/14/11 mailout: 2/18/11, Project Name Request | Action 111 Wing Dr Area Variance I Granted 247 Dubois Rd I Special Approval 1134 East Shore Dr Area Variance 210 Muriel St I Area Variance I Granted Marc/? 21, 2011 (cutoff for submission: 2/4/11 mailout: 3/11/11 Project Name Request Action 1134 East Shore Dr Area Variance Granted 1229-1231 Trumansburg Rd, Cayuga Ridge Use and Area Variances Granted 922-928 Coddington Rd Modification of previous approval Granted 1061 Danby Rd Area Variance Granted 1033 Danby Rd Area Variance I Granted April 18, 2011 (cutoff for submission: 3/4/11 mailout: 4/8/11, Project Name I Request I Action Area Variance Granted Area Variance Granted 18 Lisa Ln 145 Pearsall PI Action Granted Granted Granted Action Granted Granted Granted July 18, 2011 (cutoff for submission: 6/3/11 mailout: 7/8/11) Project Name I Request Action 331 Winthrop Dr 120 King Rd E 230 Flora Brown Dr August 15, 2011 (cutoff for submission: Project Name 902 Coddington Rd 119 Clover 335a Pine Tree RD 101 Harris B Dates Dr, CMC Surgical Addition 210Enfield Falls Rd 120 Warren Rd Area Variance Area Variance Sprinkler Variance 6/30/11 mailout: 8/5/11) Request Area Variance Area Variance Sign Variance Area Variance Area Variance Area Variance Granted Granted Granted Action Granted Granted Granted Granted Granted Granted Code Enforcement Annual Report September 19, 2011 Project meeting cancelled October 24, 2011 \ Project 233 Troy Rd 614Elmira Rd Dryden Rd, CU Monopole 202 Muriel St 153 King Rd E November 21, 2011 Project 614 Elmira Rd December 19, 2011 Project meeting cancelled (cutoff for submission: 8/5/11 mailout:9/9/11) Name Request 'cutoff for submission: 9/9/11 mailout:10/14/11) Name Request Area Variance Use Variance Height Variance Area Variance Area Variance (cutoff for submission: 10/7/10 mailout: 11/14111) Name Request Use Variance (cutoff for submission: 11/4/11 maiiout: 12/9/11) Name Request Action Action Granted Adjourned Granted Granted Granted Action Action Appendix C Page 7 of 7 New York State Department of State Division of Code Enforcement and Administration 99 Washington Avenue, Suite 1160 Albany, NY 12231 Phone:(518)474-4073 Fax:{S18)48fr4487 www.dos^tate.ny.u5 Page 4 c 19 NYCRR PART 1203 UNIFORM CODE: MINIMUM STANDARDS FOR ADMINISTRATION AND ENFORCEMENT LOCAL GOVERNMENT Uniform Code Administration and Enforcement Report Reporting Year; 2011 Municipality Town of Ithaca 30a. Total number of all registered Uniform Code related complaints received for this reporting yean 30b. Total number of all registered Uniform Code related complaints acted upon for this reporting yean 31a. Total numberofall registered Energy Code related complaints received for this reporting yean 31b.Total numberofallregistered EnergyCode related complaints acted upon forthis reporting yean 32. Has a system of records of the features and activities specified In 19 NYCRR 1203.3(a) through (I) been established and maintained? VeS r -• Addhtonal (nfermatlan/commentat For question 17a wouldn't it be better, or helpful to those filling out the fonn, to refer to the terminology used etc.) Instead ofcommercial iiVJ.-.- '.vi- Name and Title of person completing this form: Bruce W. Bates Director of Codes and Zoning. A Signature is not required when submitting this form electronicallyE-mall Address: Bbates@town.ithaca.ny.us Phone: 607-273-1783 Signature:Date: 1/30/12 Title 19 NYCRR Part 1203, requires every city, village, town, and county/ charged with administration and enforcement of the Uniform Code to annually submit a report of Its activities to the Secretary of State.The Information provided on this form Is used to verity your municipality's compliance with the minimum standards for administration and enforcement of the Unlferm Code contained in Part 1203. The Infbrmatlon provided will also be used to develop education, outreach and support programs for municipalities and code enforcement offlclais. PLEASE NOTE Please complete this form electronically and e-mail to the Division of Code Enforcement and Administration (Codes Division). Please use the 'Submit by Email' button found on the upper right hand comerto submit the form. E-mail this form to the DMskm of Code Enforcement and Administration no later than January 30th ofthe year following the reporting year (example: the deadline for the 2009 Reporting Year Is January 30,2010). Oncetite alectronk form is received, the Codes Ohrlston will respond an e-mali acknowledging receipt ofthe form within three business days. If an acknowledgment e-mili Is not received from the Codes Dtvlilen, pleasefexor mail a copy oftha form to tha address below. If e-mail is unavailable, this form may be mailed or faxed to the Oepartmentof State at the following address: New York State Department of State Division of Code Enforcement and Administration 99 Washington Avenue, Suite 1160 Albany, NY 12231 Phone:(518)474-4073 Fax:(518)486-4487 www.dos.state.ny.us DOS-1743 (12/11)PiMM type or print legibly- Incompkteer Illegible fermi will be returned New York State Department of State Division of Code Enforcement and Administration 99 Washington Avenue, Suite 1160 Albany, NY 12231 Phone: {318)474-4073 Fax (518)4864487 wwwxfos^te.ny.us 19 NYCRR PART 1203 UNIFORM CODE: MINIMUM STANDARDS FOR ADMINISTRATION AND ENFORCEMENT LOCAL GOVERNMENT Uniform Code Administration and Enforcement Report Reporting Year: 2011 Municipality Town of Ithaca 21. HasthemunldpalltyadoptedGreenorSustalnableBulldlngStandards for construction? n Yes, Residential only Yes, Commercial only Yes, Commercial and Residential 22. Please checkall procedures used by the municipality to ensure compliance with the Unifdrm Code: Reld Inspections □ Other (Please Specify): Plan Reviews rn Software Report/Prfnt-out Compliance Check List 23. Please checkall procedures used by the municipality to ensure compliance with the Energy Code: Field Inspections □ Other (Please Specify): Plan Reviews r"! Software Report/Printout Compliance Check List 24. On average, how many site Inspections are conducted for Uniform Codo compliance fo r each new residential building? OO O"! 02 03 ® 4 or more 25. On average, how many site Inspections are conducted fo r Uniform Code compliance fo r each new commercial building? o 0-2 o 3-5 O 6-9 o 10-14 <e) 15o(?) 15 or more 26. On average, how many site Inspections are conducted for Energy Code compliance for each new residential building? CO o 1 O 2 (5) 3 O4ormore 27. On average, how many site InspecUons are conducted fo r Energy Code compliance fo r each new commercial building? QO Ol 02 03 (?) 4ormore 28. Based on the mun!clpallt/s records, what method of Energy Code compliance is submitted most often fo r Residential construction? (Rank In orderfroml to6,with1 being the most used method) Software RESCheck 1 Other Software Method 6 Trade-off Method Worksheets (DOS Web site) 5 PrKcriptlve Method 2 Energy Analysis Method 3 29. Based on fo e municipality's records, what method of Energy Code compliance Is submitted most often for Commercial construction? (Rank in order from 1 to 6, with 1 being the most used method) Software COMCheck 4 Other Software Method 6 Trade-offMethod Worksheets (DOS Web site) 5 Prescriptive Method 2 Energy Analysis Method 1 DOS-1743 (12/11)PImm type or print legibly- incgmplett or Illegible fe rmi wiH be returned New York State Department of State Division of Codo Enforcement and Administration 99 Washington Avenue,Suite 1160 Albany, NY 12231 Phone:(518)474-4073 Fax: (SI8) 4864487 www.dos^tate.ny.us Page 2 a 19 NYCRR PART 1203 UNIFORM CODE: MINIMUM STANDARDS FOR ADMINISTRATION AND ENFORCEMENT LOCAL GOVERNMENT Uniform Code Administration and Enforcement Report Reporting Year: 2011 Municipality Town of Ithaca 14a.Areoperating permits required b'ythemunlclpality? Yes 14b. Manufocturing, storing or handling hazardous materials In quantities exceeding those listed In Tables 2703.1.1(1), 2703.1.1(2), 2703.1,1(3) or 2703.1.1 (4), of the Fire Code of New YorkState (see 19 NYCRR Part 1225): 14c. Hazardous processes and activities, including but not limited to, commercial and Industrial operations wbkh produce combustible dust as a by-products, fruit and crop ripening, and waste handling: 14d. Use of pyrotechnic devices In assembly occupancies: 14e. buildings containing one or more areas of public assembly with an occupant load of 100 persons or more: 14f. Buildings whose use or occupancy classiflcatton may pose a substantial potential hazard to public safety, as determined by the government or agency charged with or accountable for administration and enforcement of the Uniform Code: 14g.0then PteaseSpect^ Multldwellings, Oaycare, assisted living. ; ' • : i I : Arta of Public Assambiy (with an occupant load of 50 or mort and not an acctssory usa): 15a. Number of occupancies In this municipality:15b. Number of occupancies Inspected In this municipality: Muitipla Dwallings (not Including dormltorlas): 16a. Number of buildings containing 3 or more dwelling units in this municipality: 16b. Total number of dwelling units In multiple dwellings: (contained in Item 16a) Commarclal/lndustrial occupanclas (not Included above): 16c Number of multiple dwelling buildings Inspected (from Item 16a): 17a. Number of occupancies In this municipality: --i-i I. 162 17b. Number ofoccupancies Inspected In this municipality: 18a. Are special Inspections required by the municipality? Yes 18b. Does the municipality retain special Inspection reportsnYes 18cls a statement ofspecial Inspections required as part ofa y condition for permit Issuance? 18d. Are special Inspection reports required to be submitted prior to the Issuance of a certlflcateofcompllanceor completion? ' 19a. Has your municipality adopted mote restrictive local standards (requirements) to the Untferm Fire Prevention and Building Code (Uniform Code)? Yes, Residential only [>?j Yes, Commercial only | | Yes,CommerclalandResldentlal Qj No 19b. IfYes, has a petition been filed with the State Fire Prevention and Building Code Council per Executive Law Article 1B Section 3797 ^ Yes □ No [2\ Unknown 20a. Has your municipality adopted more restrictive local standards (requirements) to the State Energy Conservation Construction Coda (Energy Code)? □ Yes, Residential only □ Yes, Commercial only 0 Yes, Commercial and Residential No 20b. If Yes, has the more re strictive local standard (requirements) frjrthe Energy Code been filed with the Code Council, per Energy Law (Artlde 11-§109)? I I Yes O D Unknown DOS-1743 (12/11) PleaMtypesrprintlegibly-lncomiiltteorllbsibtefonnswIlliMnrtunitd New York State Department of State Division of Code Enforcement and Administration 99 Washington Avenue, Suite 1160 Albany, NY 12231 Phone:(518)474-4073 PAX: (518) 486^7 www.dosjtate.ny.U5 19 NYCRR PART 1203 UNIFORM CODE; MINIMUM STANDARDS FOR ADMINISTRATION AND ENFORCEMENT LOCAL GOVERNMENT Uniform Code Administration and Enforcement Reoort Page 1 of6 Reporting Year: 2011 .. Town of Ithaca Name of Code Official Bruce W. Bates Hty nnu r- ^ Town PI Titleof Code Official Directort/Village or County 215 N.Tioga Street Code Official DOS Certification # 1199-74988 Ithaca NY Hours worked per week: 404- ,I Code Phone Number 607-273-1783 rhompkins E-mail Address: Bbate5@town.ithaca.ny.u5 TelUtaddttlenil Codt EnfQmRMntOffkialsenferclngtfM Unifbrm Cod* within yaurmunklp«lity,pl«as« uHpigteofthUferm v;\.. Municipality City/Town/Village or County Address 215 N.Tioga Street Address Ithaca NY Zip/Postal Code County: Thompkins la. Are third-party contracted services used to meet the ^ iequlrementsof19NYCRRPart12037 1b.lfYes,doestheth]rd>partymeettheeducat)onal n 1, u, requlrementsof§1203.2(e)(1}7 2a. Does the fire department perform fire safety Inspections? No 2b. If No, who Is responsible forfire safety inspections? CodeOfflc ] K'X ('."'X-' Please list the local law, ordinance or other appropriate regulation that provides for the Chapter 125 of the Code of The administration and enforcement of the New York State Uniform Fire Prevention and Building Town of Ithaca Code and Energy Conservation Construction Code In this municipality: i ;■■■■-: ' i 'ij''!' .3 ~ - "'i; ■■■"3:Y.vt, ,;.:.V:'33 3'' 3. New One- or Two-family dwellings:19 7. Additions, alterations or repairs on existing dwellings and rasldentiel buildings or occupancies:164 4. New Commercial/Industrial buildings:8 8. Additions, alterations or repairs on existing comma rcial/lndustrial/hazardous buildings:77 5. New Hazardous (H) occupancies:0 9. All other permits (pools, sheds, decks, plumbing, HVAC,etc.)80 6. New Residential (R) occupancies: (not Including One- or Two- Family)5 10. Number of Certificates of Occupong'orComp/fonce Issued forajj occupancies: j 229 11. Number of Stop WorkOrders Issued this reporting year; 12. Have procedures been established for notification by the chief of yourfiredepartment(s) regarding fi re y__ or ^plosion involving any structural damage, fuel burning appliance, chimney or gas vent? pp ^ t" / cr G23a:.-n-cr 13. Have procedures been established fo r identifying and addressing unsafe structures and equipment? Ycs D05-1743 (12/11 PlHMtyp«erprintl*gibly-inGomphit*orIII*g[bl*fomuwlSb*r«tumtd ;| 19 NYCRR PART 1203 aI uniform CODE: MINIMUM STANDARDS FOR ADMINISTRATION AND ENFORCEMENT |agBBfSg^MiDkEol LOCAL GOVERNMENT Uniform Code Administration and Enforcement Report g Reporting Year! 2011 Municipality x Town of Ithaca List of additional Code Enforcement Officials Enforcing the Uniform Code within your Municipality. Please do not include individuals whose duties are limited to Zoning and/or Planing functions. i»iW Krlstle GIfford Senior Code Enforcem Kglfford@town.ithaca.ny.us 0199-7013B Steve Wlliams Code Enforcement Ofl Swilllams@town.ny.us 0404-7298B Charles Burner Code Enforcement On Cburner@town.ithaca.ny.us 1210-727S Please use the 'Submit by Email' button found on the upper right hand corner to submit the form. OOS-1743 (12/11 19 NYCRR PART 1203 " 1 UNIFORM CODE: MINIMUM STANDARDS FOR ADMINISTRATION AND ENFORCEMENT-^DCEAI LOCAL GOVERNMENT Uniform Code Administration and Enforcement Report Page 5 of 6 PLEASE NOTE Please complete this form electronically and e-mall to the Division of Code Enforcement and Administration (Codes Division). Please use the 'Submit by Emair button found on the upper right hand corner to submit the form. E-mail this form to the DMsIon of Code Enforcement and Administration no later than January 30th of the year following the reporb'ng year (example: the deadline for the 2009 Reporting Year is January 30,2010). Onoe the electronic form Is received, the Codes Division will respond with an e-mali adoiowledglng receipt of the form within three business days. If an acknowledgment e-mail Is not received from the Codes Division, please ^ or mall a copy of the form to the address below. If e-mail Is unavailable, this form may be mailed or faxed to the Department of State at the following address: New York State Department of State Division of Code Enforcement and Administration 99 Washington Avenue, Suite 1160 Albany, NY 12231 Phone: (518) 474-4073 Fax: (518) 486-4487 www.dos.state.ny. us INSTRUCTIONS These Instructions follow the order of requested Information on the Annual Local Code Administration and Enforcement Report form, and are Intended to clarily the response required for a complete report If you still have questions afrer reading the report form and these trtstructlons, please call the Department of State, Division of Code Diforcement and Administration at (516) 474-4073. GENERAL INFORMATION: • Use one form for each municipality. • The 'Reporting Year" Is the calendar year (January through December) for which the reported data has been collected. < The 'Code Offklal' Is the official enforcing the New York State Uniform Fire Prevention and Building Code (Uniform Code) In the municipality. •Provide the Information forthe orimarv code enforcement offlclal. if the primary code enforcement officiallsnotyet certified, enterthe expected certification completion date, Instead of the certification number. In the DOS certification # space. • If there Is more than one code enforcement offklal In the municipality, use page 6 to list d:e additional code enfonxment officials. If an Indtviduaj Is rwt yet certified, enter -{hA expected certfficadon completion date, instead ofthe certiflcatlan number. In the DOS certification If space. ODE ENFORCEMENT: (ftems la through 2b) Answer la and 1 b based on the use of third-party contracted services for Uniform Code administration and enforcement In « municipality. Answer 2a and 2b to Indicate who Is responsible for performlttg fire safety Inspectlocu In the municipality. LOCAL LAW, ORDINANCE, REGULATION: Enter the name and number ofthe local bw, ordinance and/or regulation that provides for the administration and enforcement of the Uniform Code In the municipality (example: Local Law *12 of 2006). BUILDING PERMrr5:(ltem$3 through 10) Enter the number of building permits Issued for each occupancy type listed. Building permits not Included In 3 through 8 should be entered in 9. Enter the number of certificates of occupancy and/orcompllancelssued In 10. STOP WORK ORDER: (Item 11) Enter the number ofstop workorders issued, If none have been Issued, enterO. NOTIFICATION OF FIRE OR EXPLOSION and UNSAFE STRUCTURES AND EQUIPMENT: (Items 12 and 13) Answer Yes* or'No' if procedures have been established. OPERATING PERMFTS: (Items 14a through 14g) Answer Yes* or 'No' If operating permits are Issued. If the answer is Yes," enter the number of operating permits issued for each of the Items listed in 14a through 14f. If the munklpaltty requires operating permits not listed In 14b through 14g, enter the number ofthose operating permits Issued In 14f. GIvea brief description ofeach of the additional operating permits In the space provided. FIRE SAFETY AND PROPERTY MAINTENANCE INSPECTIONS: (Item 15 through 17) Enter the number of occupancies In the municipality for each occupancy type listed in 15a, 16a, and 17a. In 16b, enterthe total numberofdwelling units in the multiple dwelling buildings. Enter the total number of buildings inspected this reporting year in 15b, 16c and 17b:, foreachtypeofoccupancyas described In 15a, 16a and 17a. Note: Ifanexactnumberls unknown for 15 through 17, enter an estimated number. SPECIAL INSPECTIONS: (Items ISa - 18d) Answer 1 Sa through 18d In reference to special inspections as defined In §1702 of the Building Codeof New YorkState. CODE COMPLIANCE: fltems 19 through 27) Answer 19a through 27 based on the municipality's administration and enforcement of the Uniform Code and the Energy ^de. ENERGY CODE: (Items 26 through 29) Answer 27 through 29 based on the munlclpallt/s records In regards to the administration and enforcement of the Energy Code. COMPLAINTS: (Items 30-31) Enterthe numberof Uniform Code- and Energy Code-related complaints received in 30a and 31a. Enterthe number of Uniform Code- and Energy Code-related complaints acted upon in 30b and 31b. Note: Ifan exact number is unknown for 30 or 31, enter an estimated number. RECORD KEEPING: (Item 32) Answer Yes or 'No' If a record keeping system for activities specified In 19 NYCRR Part 1203.3(a) has been established and maintained. '^^DinONAL INFORMATION: Provide any additional Information or comments tirat may prove helpful In processing the form. (NATURE: Enterthe name, tttie, e-mall and phone number of the person completing the form. Ifthe form Is being submitted electronically (via e-malO, no signature Is quired. Please use the 'Submit by Email' button found on the upper right hand corner to submit the form electronically. DOS-1743 (12/11) TOWN OF ITHACA 215 N. Tioga Street, Ithaca, N.Y. 14850 www.town.ithaca.ny.us FINANCE AND BUDGET - (607)273-1721 FAX - (607)273-1704 Date: February 8,2012 Memo to: Herb Engman, Town Supervisor, and Members of the Town Board From: Michael T. Solvig, Finance Officer Subject: Fiscal Year 2011 Year-End Report The financial results for Fiscal Year 2011 can be described as encouraging in that, to a large extent, the Town reversed a trend where fund balances were generally decreasing. Fund equity increased in all funds except the Water Fund and Debt Service Fund. For all funds, total revenues of $21,717,714 exceeded total expenditures of $19,062,391 by $2,655,323. Increased revenues were received in sales tax, mortgage tax, water sales and sewer rents, although mortgage tax collections remain over $100,000 short of 2008 levels. The Town also received proceeds of $2,650,000 from the 2011 Public Improvement (Serial) Bond issue. Results of Fiscal Year 2011 Operations bv Fund: • General Fund Townwide - Fund equity increased by $109,573, with revenues of $4,052,545 ( exceeding expenditures of $3,942,972. Both sales tax and mortgage tax revenues were higher than expected. Ending fund balance totaled $2,740,151, which includes reserves of $652,149 for the Open Space Plan Reserve and $84,949 for the General Benefit Reserve. The unreserved fund balance totals $2,003,053, or 43.9% of 2012 budgeted appropriations. • General Part-Town Fund - Fund balance increased by $142,482 as revenues of $1,289,077 exceeded expenditures of $1,146,595. Total revenues were higher than expected due to sales tax receipts finishing in excess of budgeted amounts. The ending fund balance of $555,722 includes reserves of $22,301 for the General Benefit Reserve. The unreserved fund balance of $533,421 represents 43.6% of 2012 budgeted appropriations. • Highway Part-Town Fund - With revenues of $2,418,352 exceeding expenditures of $2,140,004, fund equity increased by $278,348. Revenues were higher than expected due again to sales tax receipts totaling in excess of budgeted amounts. Ending fund balance totaled $1,160,009, and includes reserves of $62,650 for the Highway Equipment Reserve and $44,372 for the General Benefit Reserve. Unreserved fund balance totals $1,052,988, or 40.5% of 2012 budgeted appropriations. • Water Fund - The Water Fund is one of only two funds that experienced a decrease in fund equity during Fiscal Year 2011. Fund balance decreased by $101,290 as revenues of $3,180,467 were exceeded by expenditures totaling $3,281,757. Higher than expected revenue from water sales was offset by the transfer of $550,000 to fund the Snyder Hill Road Water Main Improvement and Hungerford Hill Pump Station capital projects. The ending fund balance of $1,142,015 includes reserves of $8,205 for the General Benefit Reserve. The unreserved fund balance of $1,133,810 represents 27.2% of 2012 budgeted appropriations. • Sewer Fund - Fund balance increased by $362,536 as revenues of $2,205,572 exceeded expenditures of $1,843,036. Increased revenues were realized due to higher than expected sewer rent receipts. The ending fund balance of $958,854 includes reserves of $5,796 for the General Benefit Reserve. The unreserved fund balance of $953,058 represents 39.5% of 2012 budgeted appropriations. Capital Projects Funds - As of December 31, 2011, the Town of Ithaca had ten active capital projects funds with a combined fund balance of $1,440,465. The majority of this combined fund balance is $1,188,238 in unexpended proceeds from the 2011 Public Improvement (Serial) Bond issue, which will be spent in 2012. capital project BEGINNING FUND BALANCE 2011 REVENUES 2011 EXPENDITURES ENDING FUND BALANCE First Street Interceptor 5,071 9 5,080 ' Forest Home Traffic Calming (262,831)306,941 44,110 n Warren Road Walkway (194,236)387.976 292,862 (99,123) Hanshaw Road Walkway -100,250 -100,250 Pine Tree Road Walkway -35,000 -35,000 Town Hall Roof Replacement n 300,072 174,584 125,488 Snyder Hill Road improvement -350,093 329,702 20,391 Gateway Trail 86,594 614 -87,208 East Shore Drive Water Main -2,000,691 958,331 1,042,359 Snyder Hill Road Water Main -300,060 303,794 (3,734) Hungerford Hill Pump Station -289,393 259,269 30,125 Forest Home Upstrm Bridge -102,500 -102,500 TOTAL (365,402)4,173,599 2,367,731 1,440,465 Risk Retention Fund - Fund balance increased by $35,022 as revenues of $53,126 exceeded expenditures of $18,105. Revenues included higher than expected amounts for insurance recoveries. Ending fund balance totaled $95,236. Fire Protection District Fund - With revenues of $3,555,922 exceeding expenditures of $3,494,245, fund equity increased by $61,677 to total $74,808 at year-end. Expenditures were higher than expected due to a contractual contribution of $133,021 by the Town to the Village of Cayuga Heights for the purchase of a new fire pumper truck. The year-end fund balance of $74,808 represents only 2.2% of 2012 budgeted appropriations. Light District Funds - Fund equity for all light district funds increased to a total of $10,411. The results of 2011 operations for individual districts are presented on the table shown below. light district Forest Home Light District Glenside Light District Renwick Heights Light District Eastwood Cmmns Light Dist Clover Lane Light District Winner's Circle Light District Burleigh Drive Light District Westhaven Road Light District Coddington Road Light District BEGINNING 2011 2011 ENDING FUND BALANCE REVENUES EXPENDITURES FUND BALANCE 1,861 2,275 2,357 1,779 699 782 723 758 1,254 1,103 1,011 1,347 1,797 2,205 2,101 1,902 308 271 251 327 562 802 740 624 499 982 858 623 1,744 3,006 2,771 1,979 961 1,753 1,642 1,072 9,685 13,180 12,453 10,411 Inlet Valley Cemetery Fund - There were no expenditures and $16 in revenue for this fund in Fiscal Year 2011. Fund balance at year-end totaled $9,050. Debt Service Fund - The Debt Service Fund experienced a budgeted decrease in fund equity during Fiscal Year 2011. Fund balance was decreased by $39,635 in an effort to bring the total down to a more appropriate level. Revenues for the year totaled $775,857 against expenditures of $815,918, resulting in a fund balance at year-end of $54,457. A similar decrease in fund equity is budgeted for Fiscal Year 2012. Reserves: • Parks and Open Space Plan Reserve - The General Townwide Fund includes reserve funds designated for the purpose of future park development and the purchasing of development rights, as outlined in the Town's Open Space Plan. $72,000 in unreserved fund balance was designated as reserved for this purpose by the Town Board in 2011. The balance at year end was $652,149. • Highway Equipment Reserve - The Highway Part-Town Fund includes reserve funds established for the purchasing/replacement of highway equipment and machinery. $35,597 was added to this reserve in 2011 through the sale of surplus equipment. The balance at year end was $62,650. • General Benefit Reserve - The General Townwide Fund, General Part-Town Fund, Highway Part- Town Fund, Water Fund, and Sewer Fund equity includes funds established for fiscally managing annual economic increases and decreases in employee fringe benefits (e.g. NYS Retirement Costs, Health Insurance). There was no additional contribution made to this reserve In 2011. The aggregate balance for the year ended December 31, 2011 was $165,625. The balance by fund is as follows: General Townwide Fund General Part-Town Fund Highway Part-Town Fund Water Fund Sewer Fund 84,949 22,301 44,372 8,205 5,796 Sales Tax and Mortgage Tax: • Sales Tax - Collections increased to $2,809,431 in 2011 from the previous year's total of $2,667,106. Sales tax revenues are split between the General Townwide Fund, General Part-Town Fund and Highway Part-Town Fund. • Mortgage Tax - Collections for 2011 totaled $248,039, an increase over the previous year's total of $222,213. Mortgage tax collections still remain far below the $372,390 collected in 2008. ACTUAL 2010 ACTUAL 2011 ACTUAL 2008 ACTUAL 2009 ACTUAL 2006 ACTUAL 2007 TAX COLLECTIONS 2,524,617 2,667,941 2,678,451 2,582,422 2,667,106 2,809,431 350,095 325,220 372,390 341,823 222,213 248,039 SALES TAX MORTGAGE TAX General Obligation Lonq-Term Debt; • Outstanding Debt - As of December 31, 2011, the total outstanding general obligation long-term debt of the Town of Ithaca totaled $6,153,000. This total is aggregated from the Town's outstanding bond issues, as shown on the following table: Year of Maturity Amount of Debt Issued Amount Outstanding Description of Debt $ 427,000 536,000 1,300,000 240,000 1,000,000 2,650,000 $ 6,153,000 2017 2019 2024 2015 2024 2031 Public Improvement (Serial) Bonds - 2003 Public Improvement (Serial) Bonds - 2004A Public Improvement (Serial) Bonds - 2004B Public Improvement (Serial) Bonds - 2005 Public Improvement (Serial) Bonds n 2009 Public Improvement (Serial) Bonds - 2011 Total General Obligation Long-Term Debt: 1,000,000 1,000,000 2,000,000 500,000 1,125,000 2,650,000 $ 8,275,000 Of this total outstanding general obligation debt, $727,000 is for facility improvements, $350,000 is for road improvements, and $5,076,000 is for water infrastructure improvements. Constitutional Debt Limit - The Town of Ithaca maintains a very low direct debt burden. At year end the Town had exhausted only 1.31% of its debt-contracting power. • Bond Rating - In August 2011, Mood/s Investors Service assigned an Aa2 rating with a positive outlook to the Town's $2,650,000 Public Improvement (Serial) Bonds issue. The Aa2 rating reflects the Town's ample resen/es, modest tax base with significant institutional presence and a very low direct debt burden. The positive outlook reflects the Town's consistently strong financial operations and positive trend in taxable values throughout the economic downturn, and the prospect for continued strong performance despite the property tax cap. Change in Pension Expense Accrual Calculation; In prior years, pension payments made in December were accrued 100% as a pre-paid item, with the actual expense recognized in the following year. This was not correct, as payments to the NYS Retirement System cover the annual period from April 1 through March 31. The correct way to recognize the expense would be to charge 75% of the expense to the year in which the payment was made, with the remaining 25% accrued as a pre-paid item to be recognized in the following year. The Town's auditors had requested this change be made for several years. This change was made with the December 2011 pension payment, which resulted in an unbudgeted one-time increase of $390,799 in the Town's pension expense in Fiscal Year 2011. Challenges and Concerns for Fiscal Year 2012: • Economy - While the Ithaca area's unemployment rate of 5.5% remains below the State unemployment rate of 8%, it is only slightly lower than the 2009 rate of 5.8% and much higher than the 2007 rate of 3.3%. Unemployment and under-employment, as well as new concerns regarding the significant increase in the number of long-term unemployed people, will continue to be of major concern this year. • Sales Tax and Mortgage Tax - Retail sales for 2012 are currently predicted to increase by 4.5%, which would also increase sales tax collections by a similar percentage. The real estate market has been slowly improving, with 2011 mortgage tax collections increasing over 2010 totals. Modest increases in home sales, both in the number of units and median sale price, are predicted for 2012. • 2012 Public Improvement (Serial) Bonds - The Town will need to issue approx. $1,700,000 in new long-term debt to finance several of the capital projects budgeted for 2012. • 2013 Ithaca Town Budget - The development of a balanced budget that adequately funds increasing expenditures such as employee retirement, health insurance, and capital projects costs against increasingly limited and restrained revenue sources will require much time and attention from the Town Board and staff. • Property Tax Cap - Funding the 2013 Town Budget while remaining under the limits of the property tax cap will be an interesting challenge for the Town Board this year. TOWN OF ITHACASCHEDULE OF REVENUES AND EXPENDITURES - BUDGET COMPARED TO ACTUALFOR THE FISCAL YEAR ENDED DECEMBER 31, 2011)GENERAL TOWNWIDE FUND GENERAL PART-TOWN FUND HIGHWAY PART-TOWN FUNDWATER FUNDSEWER FUNDCAPITAL PROJECTS FUNDSBUDGETACTUALBUDGETACTUALBUDGETACTUALBUDGETACTUALBUDGETACTUALBUDGETACTUALREVENUES:REAL PROPERTY TAXES2,133,6372,132,761--737,022736,5897,3877,3877,4477,447--REAL PROPERTY TAX ITEMS43,40064,007----682,258682,258144,657144,657--SALES TAX385,498621,307702,964943,8601,273,9641,550,735-----FRANCHISE TAX--75,00063,171-------DEPARTMENTAL INCOME60,45064,154156,400187,803--2,056,0392,425,2301,640,2261,954,642-INTERGOVERNMENTAL CHRG53,34836,175--14,00017,137-704--39,340INTEREST INCOME13,00010,824-5151,4003,3632,5003,5635,0009251,536RENTAL INCOME45,00046,810---------LICENSES AND PERMITS8,00013,610---------FINES AND FORFEITURES290,000291,391---------PROPERTY SALE/RECOVERY-1,156-1,59125,00035,597-514---LOCAL SOURCES-5,987-4,483-734-60,810-152-STATE SOURCES165,000248,03989,00087,65474,00074,197---92,670321,906FEDERAL SOURCES----------306,835Total revenues3,197,3333,536,2211,023,3641,289,0772,125,3862,418,3522,748,1843,180,4671,797,3302,200,493669,617INTERFUND TRANSFERS506,667516,324-.-----5,079853,982PROCEEDS OF OBLIGATIONS300,000---802,500-3,200,000---2,650,000TOTAL OTHER SOURCES806,667516,324--802,500-3,200,000--5,0793,503,982REVENUE & OTHER SOURCES4,004,0004,052,5451,023,3641,289,0772,927,8862,418,3525,948,1843,180,4671,797,3302,205,5724,173,599EXPENDITURES:GENERAL GOVERNMENT1,912,5861,376,45774,155129,03218,00013,56961,00547,61447,18533,087-174,584PUBLIC SAFETY79,54471,811----------HEALTH & WELLNESS------------TRANSPORTATION496,886359,997--2,305,3171,446,369-----657,016CULTURE & RECREATION887,295799,592----------HOME & COMMUNITY SRVC167,311205,397731,700665,845--4,929,8231,889,0191,862,8581,497,819-1,521,394EMPLOYEE BENEFITS845,100834,086284,400278,259426,500471,54253,30059,61739,30029,806--DEBT SERVICE------------TOTAL EXPENDITURES4,388,7223,647,3191,090,2551,073,1362,749,8171,931,4805,044,1281,996,2501,949,3431,560,712-2,352,994INTERFUND TRANSFERS160,403295,65373,45973,459106,024208,524735,5071,285,507282,324282,324-14,737TOTAL OTHER USES160,403295,65373,45973,459106,024208,524735,5071,285,507282,324282,324-14,737EXPENDITURES & OTHER USES4,549,1253,942,9721,163,7141,146,5952,855,8412,140,0045,779,6353,281,7572,231,6671,843,036-2,367,731EXCESS (DEFICIT) OF REVENUESOVER Expenditures:(545,125)109,573(140,350)142,48272,045278,348168,549(101,290)(434,337)362,536-1,805,868BEGINNING FUND BALANCE2,630,5782,630,578413,240413,240881,661881,6611,243,3051,243,305596,317596,317-(365,402)ENDING FUND BALANCE2,085,4532,740,151272,890555,722953,70651,160,0091,411,8541,142,015161,980958,8541,440,466 TOWN OF ITHACASCHEDULE OF REVENUES AND EXPENDITURES - BUDGET COMPARED TO ACTUALFOR THE FISCAL YEAR ENDED DECEMBER 31, 2011RISK RETENTION FUNDFIRE PROTECTION FUNDLIGHT DISTRICT FUNDS INLET VALLEY CEMETERYDEBT SERVICE FUNDTOTAL - ALL FUNDSREVENUES:REAL PROPERTY TAXESREAL PROPERTY TAX ITEMSSALES TAXFRANCHISE TAXDEPARTMENTAL INCOMEINTERGOVERNMENTAL CHRGINTEREST INCOMERENTAL INCOMELICENSES AND PERMITSFINES AND FORFEITURESPROPERTY SALE/RECOVERYLOCAL SOURCESSTATE SOURCESFEDERAL SOURCESTOTAL REVENUESINTERFUND TRANSFERSPROCEEDS OF OBLIGATIONSTOTAL OTHER SOURCESREVENUE & OTHER SOURCESEXPENDITURES:GENERAL GOVERNMENTPUBLIC SAFETYHEALTH & WELLNESSTRANSPORTATIONCULTURE & RECREATIONHOME & COMMUNITY SRVCEMPLOYEE BENEFITSDEBT SERVICETOTAL EXPENDITURESINTERFUND TRANSFERSTOTAL OTHER USESEXPENDITURES & OTHER USESEXCESS (DERCIT) OF REVENUESOVER EXPENDITURES:BEGINNING FUND BALANCEENDING FUND BALANCEBUDGETACTUALBUDGETACTUALBUDGETACTUALBUDGETACTUALBUDGETACTUALBUDGETACTUAL..3,370,8373,369,06713,15013,150..6,269,4806,266,401--8,7009,591-----879,015900,513---------2,362,4263,115,902---------75,00063,171--------3,913,1154,631,830--------67,34893,356-19210,0006,286-30-161,1001,03933,00028,290--------45,00046,810--------8,00013,610--------290,000291,391-42,934-------25,00081,792--144,766-•-.--216,931-18,60026,212-----346,600850,678-n-------306,835-43,1263,408,1373,555,92213,15013,180-161,1001,03914,313,98416,907,51010,00010,000-----774,818774,8181,291,4852,160,204--------•4,302,5002,650,00010,00010,000-----774,818774,8185,593,9854,810,20410,00053,1263,408,1373,555,92213,15013,180-16775,918775,85719,907,96921,717,7144,1001,8351,8001,3752,118,8311,777,552--3,368,4003,492,410------3,447,9443,564,22011,50018,105--------11,50018,105----14,15012,454----2,816,3532,475,836----------887,295799,592------1,500---7,693,1925,779,475----------1,648,6001,673,290--------814,118814,118814,118814,11811,50018,1053,372,5003,494,24514,15012,4541,500-815,918815,49319,437,83316,902,187-------.-.1,357,7172,160,204----------1,357,7172,160,20411,50018,1053,372,5003,494,24514,15012,4541,500-815,918815,49320,795,55019,062,391(1,500)35,02235,63761,677(1,000)725(1,500)16(40,000)(39,635)(887,581)2,655,32360,21460,21413,13113,1319,6859,6859,0349,03494,09294,0925,951,2575,951,25758,71495,23648,76874,8088,68510,4117,5349,05054,09254,4575,063,6768,606,580 m Human Resources 2011 Year End Report, by Judy Drake Civil Service: Maintained compliant requirements o Received approved payroll certification as required by law. o Reviewed changes for positions and reclassifications o Position changes at the Town and SCLIWC due to deaths, retirements, resignations/terminations. Total of 17 staff changes = 11 -Town 6 -BP o Staff levels as of 12/31 n Town: 47 FT/ 2 PT (30 hrs) no vacancies n BP: 16 FT/ 1 PT (20 hrs) with 2 FT vacancies o Worked with management on personnel related issues including negotiations Town and BP Personnel Committee and Employee Relations Committee staff support o Consistent meetings with each committee each month- prepare minutes/agendas o Reviewed results of Job Classification Program audit and began phase 2 of project o Created Post Exit Interview questionnaire and process o Discussed and recommended revisions to policies: Bereavement & Weather changed, created Workplace Expectations, rescinded Birthday Program and Long Term Disability coverage, enhanced STD and Life Insurance o ERC reviewed several suggestion box comments and reviewed policies Created a 360* performance review model for PWD staff, and reviewed staff members Worked with Negotiations Team members on PWF and began UAW collective bargaining contract as a small unit of 3.5 PTE unionized with UAW in August Town Hall management representative on Safety Committee - revised Safety Manual and worked on revisions to Emergency Management Plan Benefits Administrator for: o Health. Dental. Life. Long Term Disabilitv. Short Term Disabilitv. Flex Spending. Workers' Compensation. Deferred Compensation & NYS Retirement Svstem o Great deal of time has been devoted to working on the Greater Tompkins County Municipal Health Insurance Consortium n Serve as the Director representing the Town and serves as Secretary n Member of sub committee-Joint Committee on Plan Structure & Design Insurance coordinator - - attended trial for Sand Bank Rd claim from 2003. Worked on I insurance claims -11 claims/issues filed. Payroll management and law compliance o 127 w-2's issued - Budget work for 2012 Worked with Codes Department on a Customer Satisfaction Survey Designed and coordinated staff & board retreats, managed picnic event and aided in the year end lunch event Work with Brainteaser group for intermunicipal training opportunities Human Resources support to Bolton Point Commissioners and staff Represent Town on TC Diversity Consortium and served on Society for Human Resources Management of Tompkins County as President-Elect. Goals for 2012: ^ o Complete negotiations with Teamsters and UAW o Print and deliver revised Personnel Manual to all staff o Complete the Job Classification Program Project o Work on implications for 2013 budget o Assist in designing a program to improve work relations at PWF o Assist with Smart Work project and customer satisfaction survey for Codes o Using Survey Monkey create an employee satisfaction sun/ey I \ Town Clerk's Office - Year End Report and Goals General Code - Understanding and Utilizing General Code to its Fullest I have always wondered exactly what General Code does for the price we pay, so I arranged for a meeting with two of the representatives recently. I can't believe how much it can do! I am very excited and looking forward to upcoming training. After I understand it even better, I can start talking to the other departments about what it can do for them. County Grant - Shared Services The County is applying for a shared services grant to scan and organize documents for county municipalities using a product called Laserfiche. The County has invested in the infrastructure and generously decided to allow municipalities to use the infrastructure for just the cost of a license with Laserfiche, which is estimated to be $250 a year. The Town agreed to do a pilot record series to see how it works and has signed a commitment letter to the County for submission with the grant. The record series we settled on is "Board and Committee Minutes," which will be scanned by Challenge Industries at no cost to the Town. The digital records will be stored in a searchable database, accessible initially only to staff. Portions of the database could eventually be made accessible to the public. Ethics Code - Revisions / In response to an appeal regarding £ui Ethics Disclosure Form, and extensive review of the Code was done and major changes made to the Code and the Policy and Procedures. The Town Board decided to greatly reduce the number of staff who need to fill out disclosure forms and expanded the geographical area that fdls under the disclosure. New York State is aggressively reviewing all Ethics Codes, and there are a few more changes that the Ethic's Board will be reviewing and may refer to the Town for consideration. Records Management Policy The Clerk's Office, through the Records Management Advisory Board, revised the Records Management Local Law and adopted a Records Management Policy. In essence, the procedures were taken out of the Local Law to make the law more straightforward and to make procedural changes, mostly due to advances in technology, simpler. The policy was rewritten and the records management procedures for each department will be reviewed for duplication, ease of retrieval, adherence to MU1, and green initiatives. Dog Licensing This was the first year of the Town having full control over the licensing program, and it has gone very smoothly. We now offer multi-year licensing; residents appreciate having the option and the Town saves money in postage, paper and time. Retirees The Clerk's office began reviewing, sorting, cataloging, and disposing of records from the offices of the retired Town Engineer, Youth Coordinator, and Budget Officer. Community Garden The Clerk's office established new guidelines for the garden and will continue assisting in the organization and enforcement of those guidelines. GOALS Fully utilize General Code Prepare for the shared grant to ensure we take full advantage of no-cost scanning Review, organize, and dispose of digital files Create a welcome packet for new residents Information packet for medical offices on handicap parking rules and procedures 2011 Year-End Report Town Web site Network/Record Specialist 2011 Year End Accompiishments/2012 Priorities Report Network New Town of Ithaca Web site o Easier to navigate o Clean, simple interface o Created using free software from Google Sites, o Displays properly within most popular browsers (Internet Explorer, Firefox, Chrome) o Web Site was recently lauded by a City of Ithaca Common Councilperson, as quoted in the press, as an example for City of Ithaca to follow. Continued to transition client machine operating systems from Windows XP to Windows 2007 Provided software updates and hardware maintenance for Town Hall and Public Works networks and peripherals. Provided daily Help Desk support for Town Hall and Public Works staff. Additional Responsibilities • Working member of the Records Management Advisory Board Committee (RMAB) and Operations Committee. Priorities/Goals/Expectations for 2012 (Refer to 2012 I.T.Budget Summary page in 2012 Budget Report for specific costs and details) Replace aging Town Hall file server Replace PW Large Format Printer with Large Document Printer/Scanner/Copier Equipment Replacement Cycle due for HR and PW Working Supervisors New 46" internet-ready TV for PW Lounge and Training Room Microsoft Office 2010 upgrade for TH and PW client machines Work with the Records Management Advisory Board and Town Clerk to plan, implement, monitor and revisit Tompkins County Shared Grant. This shared grant will bring the Town of Ithaca closer to its goal of an Electronic Records Management System 2011 Year-End/2012 Priorities Report TOWN OF ITHACA COURT DAVID L. KLEIN, TOWN JUSTICE 215 N.TIOGA STREET ITHACA, NY 14850 RE: YEARLY REPORT TOWN OF ITHACA COURT DAVID L. KLEIN, TOWN JUSTICE JaiiUfiry 30, 2012 Activity for Justice Klein's part of the Town of Ithaca Court for 2011 is as follows: Number of cases closed: 1809 Number of Cases opened: 2026 Arraignments for other Courts 14 Charges Transferred to T.C. Court 10 Pending Cases - (Includes Scofflaws) 3859 FINES AND FEES Criminal, Motor Vehicle $ 98,575.00 NYS Surcharges $ 85,800.00 Civil Charges $ 2,335.00 Bail Poundage $ 135.00 TOTAL REMITTED TO TOWN OF ITHACA $186,845.00 Bail Received $ 14,325.00 Bail Forfeited $ -0- ADDITIONAL ACTIVITIES Arrest waiTants and Bench warrants issued; search warrants issued; orders of protections issued; condidonal discharges; probadon inquiries and documentation; jail terms; bench trials; jury tririls; motion hearings; felony preliminary hearings held; small claims trials; summary proceedings and warrants of evictions; arraignmenLs for odier courts; certificates ol dispositions; case researching; processing of scofflaws; decisions written; legal research, pre trial hearings, annual budget processes, implementing on-line access to various web sites, prepare written decisions on individual cases. Respectfully submitted. David L. Klein Town Justice RE: TOWN OF ITHACA COURT JAMES A. SALK, TOWN JUSTICE 215 N. TIOGA STREET ITHACA, NY 14850 2011 ANNUAL REPORT TOWN OF ITHACA COURT JAMES A. SALK, TOWN JUSTICE January 6, 2012 Activity for Justice Salk's part of the Town of Ithaca Court for 2011 is as follows: Number of cases closed: ygg Number of Cases opened: 1971 Arraignments for other Courts 25 Charges Transferred to T.C. County 11 Pending Cases - (Includes Scofflaws) 2726 Judge Wallenbeck's Scofflaws 212 FINES AND FEES Criminal, Motor Vehicle NYS Surcharges Civil Charges Bail Poundage $ 47,365.00 48,900.00 2,885.00 120.00 TOTAL REMITTED TO TOWN OF ITHACA S 99,270.00 Bail Received Bail Forfeited $ 12,250.00 $ -0- ADDITIONAL ACTIVITIES Arrest warrants and Bench warrants issued; search warrants issued; orders of protections issued; conditional discharges; probation inquiries and documentation; jail terms; bench trials; jury trials; motion hearings; felony preliminary hearings held; small claims trials; summary proceedings and warrants of evictions; arraignments for other courts; certificates of dispositions; case researching; processing of scofflaws; decisions written; legal research, pre trial hearings, annual budget processes, implementing on-line access to various web sites, dictation and transcription of hearings and preparing written decisions on all. Attenj^annual continuing legal education classes and training. /Resp^i :tmlly /SubjpUted, yn Justice