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HomeMy WebLinkAbout2021-03-17 Town Board Minutes MARCH 17, 2021 5:02 P.M. TOWN BOARD MEETING The Regular Meeting of the Town Board of the Town of Cortlandville was held via Zoom video and telephone conferencing with Supervisor Williams presiding as permitted by the Executive Order of the Governor of the State of New York due to the COVID-19 pandemic. Members present: Supervisor, Thomas A. Williams Councilman, Jay E. Cobb Councilman, Jeffrey D. Guido Councilman, Theodore V. Testa Councilman, Douglas E. Withey Town Clerk, Kristin E. Rocco-Petrella Others present were: Town Attorney, John DelVecchio; Highway Sup’t. Larry Drach; Water & Sewer Sup’t. Peter Alteri, Jr.; Deputy Town Clerk, Abigail Albro; Supervisor’s Secretary, Patty O’Mara; Town Resident: Robert Martin. Supervisor Williams called the meeting to order and asked for a roll call of the Board members in attendance. Councilman Testa made a motion, seconded by Councilman Cobb, to approve the Draft Town Board Minutes of February 17, 2021 and March 3, 2021. All voting aye, the motion was carried. RESOLUTION #86 AUTHORIZE PAYMENT OF VOUCHERS – MARCH Motion by Councilman Testa Seconded by Councilman Withey VOTES: AYE – Williams, Cobb, Guido, Testa, Withey NAY – 0 ADOPTED BE IT RESOLVED, the vouchers submitted have been audited and shall be paid as follows: Funds A, B, DA, DB, Voucher #248-326 HG, SF, SS, SW General Fund A $ 16,480.86 General Fund B $ 2,723.51 Highway Fund DA $ 0.00 Highway Fund DB $ 20,085.69 Gutchess Lumber SC Project HG $ 0.00 C’Ville Fire District SF $ 0.00 Sewer Fund SS $ 101,636.94 Water Fund SW $ 63,520.84 Funds CD1, CD3, CD4 Voucher #18-19 BMills Rehab CD1 $ 0.00 Town Wide Rehab CD3 $ 13,400.00 Business Devl CD4 $ 0.00 Funds TA, TE Voucher #7 Trust & Agency TA $ 490.81 Expendable Trust TE $ 0.00 Supervisor Williams offered privilege of the floor to those in attendance. No requests were made. Councilman Testa made a motion, seconded by Councilman Withey, to receive and file the following monthly reports: 1) Fire & Safety Inspector/CEO, Desiree Campbell – February 2021; and 2) Town Justice LeFevre and Town Justice Mathey – February 2021. 3) Cortland Community SPCA – February 2021. All voting aye, the motion was carried. Councilman Testa made a motion, seconded by Councilman Withey, to receive and file the Uniform Code and Energy Code Administration and Enforcement Report for the year 2020, submitted by Code Enforcement Officer Kevin McMahon for the Town of Cortlandville. All voting aye, the motion was carried. MARCH 17, 2021 TOWN BOARD MEETING PAGE 2 Councilman Testa made a motion, seconded by Councilman Withey, to receive and file the Municipal Shelter Inspection Report correspondence from NYS Agriculture & Markets, dated March 9, 2021, regarding the “Satisfactory” rating for the dog shelter services at the Cortland Community SPCA. All voting aye, the motion was carried. Councilman Testa made a motion, seconded by Councilman Cobb, to receive and file correspondence from Charter Communications, dated March 9, 2021, regarding programming services. All voting aye, the motion was carried. Under new business, Town Clerk Rocco-Petrella informed the Board that years ago (circa 1998) the Town of Cortlandville opted in to the NYS Deferred Compensation Program for its employees and officials as a retirement savings. There is no contribution made by the Town; the contribution is made by the employee. At the time the Town opted in, the only plan offered was for pre-tax contributions. Since then [10 years after the Town joined] NYSDCP offered a Roth contribution plan for after tax contribution. The Town has current employees and officials who would prefer the after-tax contribution, which offers a person the opportunity to invest and withdraw tax free at retirement. Supervisor Williams added that he spoke with Bookkeeper Johnson and the Town’s payroll program has the capability to accommodate the Roth contribution. Town Clerk Rocco-Petrella requested the Board adopt a resolution to agree to offer the Roth Contributions provision to Town employees. RESOLUTION #87 AUTHORIZE TOWN OF CORTLANDVILLE TO OFFER THE NEW YORK STATE DEFFERED COMPENSATION PLAN ROTH CONTRIBUTIONS PROVISION TO EMPLOYEES/OFFICIALS Motion by Councilman Guido Seconded by Councilman Cobb VOTES: AYE – Williams, Cobb, Guido, Testa, Withey NAY – 0 ADOPTED WHEREAS, the Town of Cortlandville has participated in the New York State Deferred Compensation Plan (NYSDCP) since 1998 offering pre-tax contributions to its employees and officials, and WHEREAS, since the Town opted into the Plan, the NYSDCP has offered the Roth Contributions Plan for an after-tax contribution, which is of interest to Town employees and officials, therefore BE IT RESOLVED, the Town Board does hereby authorize and direct the Supervisor, on behalf of the Town of Cortlandville, to offer the Roth Contributions provision to Town employees and officials as of March 17, 2021, and it is further RESOLVED, the Supervisor is hereby authorized and directed to sign the NYDDCP Roth Contributions Participation Agreement. Also, under new business, Town Clerk Rocco-Petrella explained that elected and appointed officials who are members of the NYS Retirement System must submit a record of activities for a three-month period to be reported to the NYS Retirement system. She was in receipt of the record of activities as submitted by Highway Sup’t. Drach and asked the Board to adopt a resolution to establish the standard workday as it relates to Sup’t. Drach. RESOLUTION #88 ESTABLISH THE STANDARD WORK DAY FOR ELECTED AND APPOINTED OFFICIALS OF THE TOWN OF CORTLANDVILLE FOR THE YEAR 2021 Motion by Councilman Guido Seconded by Councilman Withey VOTES: AYE – Williams, Cobb, Guido, Testa, Withey NAY – 0 ADOPTED MARCH 17, 2021 TOWN BOARD MEETING PAGE 3 BE IT RESOLVED, the Town Board does hereby establish the following as standard work days for elected and appointed officials and will report the following days worked to the New York State Local Employees’ Retirement System based on the record of activities maintained and submitted by these officials to the Town Clerk: Elected Standard Term of Record of Officials: Name: Work Day: Office: Activities: Highway Superintendent Larry J. Drach 8 hours 09/25/2020-12/31/2021 34.75 Attorney DelVecchio reported: Attorney DelVecchio recalled that the Board has had conversation about the potential for the Town to enter into an agreement with the Sheriff’s Department for the Sheriff to provide the Town with additional law enforcement duties. Initially, the County Attorney took the position that such an agreement was not possible, however after further discussion the relationship can be entertained. He suggested the next step in the process was to invite Sheriff Helms to a Town Board meeting for formal discussion about what the relationship would consist of including the number of patrol hours per week, the cost etcetera. Attorney DelVecchio stated he would leave it up to the Board as to how to proceed. Councilman Withey asked if the cost of the additional enforcement was known. Supervisor Williams explained that he had a rough estimate but preferred not to go into detail at this time. The Sheriff’s Department has a standard fee they charge to have an officer and a car, similarly to how the Sheriff’s Department charges the Town Court. Lease Agreement with Park Outdoor Advertising of NY, Inc. – Billboard GLSC: Regarding the Town’s lease agreement with Park Outdoor Advertising of New York, Inc. to lease a portion of Town property (located at the Gutchess Lumber Sports Complex, Byrne Hollow Crossing/Route 13), Attorney DelVecchio stated the last step in the process was for Park Outdoor to sign the lease. Before asking the company to sign the lease he took a closer look at everything from start to finish. With the Town Clerk’s assistance, it was discovered that Town Law requires that the notice for a resolution adopted subject to permissive referendum be published within ten days of the date the resolution was adopted. The notice was published, but not within the required time frame. Attorney DelVecchio asked the Board to adopt a resolution, which invalidates the prior approval of the lease and then adopt a resolution to approve the lease with the further understanding that the Town Clerk will publish the permissive referendum notice within 10 days of tonight. Along with the resolution, he commented that the self-immunization analysis, regarding the potential zoning issues related to that lease was already done in a comprehensive fashion with a majority vote by the Board. Attorney DelVecchio suggested the Board include that analysis as part of the readoption of the approval of the lease. Attorney DelVecchio explained that earlier today he emailed the Board the proposed lease with the fee of $16,000 per year. The verbiage of the lease was identical to the lease previously approved, however he added language regarding the actual description of the lease, which he read aloud to the Board. The additional language listed under “Additional Provisions” was as follows: Two-sided sign structure with approximately 12 x 25’ sized sign faces with an overall height of approximately 30 feet as presented by Lessee at Lessor’s Town Board Meeting. The exact final location to be mutually agreed upon prior to construction.” He recalled that a representative from the billboard company attended a prior Board meeting and provided a rendering of the billboard itself. Supervisor Williams requested a motion be made to rescind the original resolution and then adopt a new resolution. Councilman Testa made a motion, seconded by Councilman Cobb, to rescind the original Town Board Resolution approving the lease with Park Outdoor Advertising of New York, Inc (Resolution #267 of 2020). Councilman Withey asked for discussion on the matter. He recalled that the Board decided to send the matter to the ZBA to address, however he stated there was no discussion on the matter in the ZBA minutes. Attorney DelVecchio stated that the ZBA indicated that they did not want to take up the analysis. Councilman Withey asked if there was a resolution or discussion or anything at the ZBA meeting. Attorney DelVecchio responded “No and nor is there are requirement for that.” Councilman Withey commented that without doing the nine-question procedure there is a requirement that the ZBA see applications for signs of this nature. MARCH 17, 2021 TOWN BOARD MEETING PAGE 4 Supervisor Williams interjected and stated that he has received legal counsel from Attorney DelVecchio and independent counsel, and it appears that the matter may have been referred or has been referred to the Attorney General of the State of New York for investigation. He suggested it was inappropriate for the Board “to discuss this in an open meeting setting, or in any other public forum, whether it's to a private individual or the newspaper or anybody.” He suggested that the Board discuss the matter in Executive Session and that it could be contrary to the best interest of the Town of Cortlandville to discuss it. Councilman Withey suggested the Board rescind the first resolution for the sign and to discuss it further in Executive Session. He stated that moving ahead with another resolution did not make sense if it was before the Attorney General. He agreed to discuss the matter in Executive Session but did not think the Board should go ahead with any further action. Supervisor Williams stated there was a motion on the floor that has been seconded. If there was an affirmative vote the motion would carry, and the resolution would be rescinded. He asked the Board if they were clear on the action. Councilman Withey, Councilman Cobb and Councilman Guido all answered “Yes”. Supervisor Williams asked for a vote. RESOLUTION #89 RESCIND TOWN BOARD RESOLUTION #267 OF 2020, “AUTHORIZE SUPERVISOR WILLIAMS TO EXECUTE A 10- YEAR LEASE AGREEMENT BETWEEN THE TOWN OF CORTLANDVILLE AND PARK OUTDOOR ADVERTISING OF NEW YORK, INC. FOR SPACE ON PREMISES IDENTIFIED AS THE GUTCHESS LUMBER SPORTS COMPLEX, LOCATED AT 3111 BYRNE HOLLOW CROSSING, FOR THE PURPOSE OF PLACING AN ADVERTISING SIGN STRUCTURE SUBJECT TO PERMISSIVE REFERENDUM AND ANY AND ALL NECESSARY APPROVALS BY THE TOWN” Motion by Councilman Testa Seconded by Councilman Cobb VOTES: AYE – Cobb, Guido, Withey NAY – Williams, Testa ADOPTED WHEREAS, per Article 7 of Town Law, within ten days after the adoption by the town board of any resolution which is subject to a permissive referendum, the town clerk shall post and publish a notice which shall set forth the date of the adoption of the resolution and contain an abstract of such act or resolution, and WHEREAS, the legal notice regarding the adoption of Town Board Resolution #267 of 2020 on October 21, 2020 was not published until January 20, 2021, therefore BE IT RESOLVED, that the Town Board of the Town of Cortlandville does hereby rescind Town Board Resolution #267 of 2020, “Authorize Supervisor Williams to Execute a 10-Year Lease Agreement Between the Town of Cortlandville and Park Outdoor Advertising of New York, Inc. for Space on Premises Identified as the Gutchess Lumber Sports Complex, Located at 3111 Byrne Hollow Crossing, for the Purpose of Placing an Advertising Sign Structure Subject to Permissive Referendum and Any and All Necessary Approvals By the Town”. Attorney DelVecchio clarified that the resolution was rescinded, and “the prior decision and any further action will not be taken until further discussion.” Supervisor Williams agreed and stated that further discussion will be held in Executive Session because of the potential for litigation. Attorney DelVecchio suggested that there be no further discussion about this at all and that the Board should move on, rescind the prior decision, and adopt a new one to get this moving along. He stated that it was already done and should be finalized. Supervisor Williams asked if there was a motion from any member of the Board to adopt a resolution with the same language as the original motion. He added that the need to rescind the resolution was because there was an issue with the timing of the publication of the legal notice for the permissive referendum. He asked for a motion to adopt the same resolution approving the lease, with additional language added to the lease as read by Attorney DelVecchio and move it forward to comply with the “timing factor”. Councilman Guido made a motion, seconded by Councilman Testa to adopt the resolution as discussed. MARCH 17, 2021 TOWN BOARD MEETING PAGE 5 RESOLUTION #90 AUTHORIZE SUPERVISOR WILLIAMS TO EXECUTE A 10- YEAR LEASE AGREEMENT BETWEEN THE TOWN OF CORTLANDVILLE AND PARK OUTDOOR ADVERTISING OF NEW YORK, INC. FOR SPACE ON PREMISES IDENTIFIED AS THE GUTCHESS LUMBER SPORTS COMPLEX, LOCATED AT 3111 BYRNE HOLLOW CROSSING, FOR THE PURPOSE OF PLACING AN ADVERTISING SIGN STRUCTURE SUBJECT TO PERMISSIVE REFERENDUM AND ANY AND ALL NECESSARY APPROVALS BY THE TOWN Motion by Councilman Guido Seconded by Councilman Testa VOTES: AYE – Williams, Cobb, Guido, Testa NAY – Withey ADOPTED BE IT RESOLVED, that the Town Board of the Town of Cortlandville does hereby authorize and direct the Supervisor to execute a 10-year lease agreement between the Town of Cortlandville and Park Outdoor Advertising of New York, Inc. for the rental of exclusive space on the premises identified as the Gutchess Lumber Sports Complex located at 3111 Byrne Hollow Crossing in the Town of Cortlandville, a portion of tax map #105.00-04-02.000, for the purpose of placing an advertising sign structure at the total annual rental of $16,000.00, and it is further RESOLVED, the location of the display shall be 0.13 miles south of Byrne Hollow Crossing on the west side of Route 13 facing north and south, and it is further RESOLVED, this resolution is adopted Subject to Permissive Referendum as required by law and subject to any and all necessary approvals by the Town, and it is further RESOLVED, the Town Board also incorporates into this resolution the 9-factor analysis conclusion regarding the sign/billboard which was previously adopted by the Board on February 17, 2021. Attorney DelVecchio requested the Board convene to an Executive Session to discuss potential litigation. Councilman Withey made a motion, seconded by Councilman Testa, to recess the Regular Meeting to an Executive Session to discuss potential litigation. All voting aye, the motion was carried. The meeting was recessed at 5:26 p.m. Councilman Cobb made a motion, seconded by Councilman Testa, to adjourn the Executive Session and reconvene the Regular Meeting. All voting aye the motion was carried. The Executive Session was adjourned at 5:38 p.m. No action was taken. Attorney DelVecchio excused himself from the meeting at 5:38 p.m. Town Board reports: Councilman Guido reported that he would be reaching out to CEO Campbell regarding a code issue. Councilman Cobb stated he wanted to make sure the Board was moving forward with the Comprehensive Plan even though the Board was moving forward with a proposed moratorium on solar facilities. Supervisor Williams stated that it would be prudent to get the plan “to the threshold, which I think it is there or pretty close to there now and wait until we have information back from the committee that's dealing with the solar, and put it all together, and then move forward together”. He added that changes from the adopted Agricultural and Farmland Protection Plan also had to be implemented. MARCH 17, 2021 TOWN BOARD MEETING PAGE 6 Councilman Withey had nothing to report and stated that everything he was going to bring up was already addressed. Supervisor Williams reported: Moratorium of Solar Facilities: Supervisor Williams announced that the Board would be conducting a public hearing on April 7, 2021 via Zoom telephone and video conference for a Local Law of 2021 for a Moratorium of Solar Facilities. Recreation Commission: Supervisor Williams reported that he has two people working on language/bylaws for the Recreation Commission and hoped to be able to present the information to the Board at its next meeting. County Sales Tax: Supervisor Williams apprised the Board he had information from the City Finance Director, Mack Cook reporting that the County was up $111,000 in sales tax compared to February 2020, which was pre-COVID. It looked as if sales tax is strong in the County contrary to what is going on in the State. Upgrades to Town Computers/IT: Supervisor Williams reported that the Town has been experiencing some problems with its IT system. In 2020 the Town contracted with Plan First Technologies, Inc. to mange the Town’s system, which was being done in partnership with the County. It became apparent to everyone that Plan First should be in control of the Town’s system. As a result, Plan First completed an audit of the Town’s entire system and presented him with a proposal for the necessary upgrades. Supervisor Williams warned the Board the proposal would cost approximately $46,000 and would include upgrades to the servers, cabling, switches, and such. He explained the urgency for the upgrades and mentioned that earlier in the week there was a problem with one of the switches which resulted in the Town losing internet and access to the server. Town Justice LeFevre had to conduct virtual court appearances at the Fire Department. The Town would be seeking state bid pricing for the equipment or quotes as required by the Town’s procurement policy. Supervisor Williams recommended the Board move forward with the needed upgrades when he brought the information back to the Board. Councilman Withey agreed with the importance for replacing outdated equipment and suggested a replacement schedule for budget purposes. Supervisor Williams indicated that Plan First would provide the Town with a preventative maintenance plan for the Town and that they already have an inventory of the Town’s equipment. The Town would be able to budget for future needs easier. Supervisor Williams stated he would like Plan First to attend one of the upcoming meetings to give a presentation to the Board on the needed upgrades and to answer any questions. New Entranceway to the Raymond G. Thorpe Municipal Building: Supervisor Williams stated that he and other Town personnel have spent a considerable amount of time discussing, planning and devising plans for a new entranceway for the Raymond G. Thorpe Municipal Building (Town Hall) to address security concerns. He indicated that the Town Justices and other Town Officials agreed with the latest plan, which would cost much less than the initial plan for an addition to the building. CHA estimated the latest plan could cost $100,000-$125,000 as opposed to the first plan, which was estimated at $400,000-$500,000. Supervisor Williams suggested the Board move forward with the plan ask CHA to provide a proposal for what the cost of the plans/engineering would be. Councilman Guido and Councilman Withey voiced their approval to move forward with requesting a proposal. RESOLUTON #91 REQUEST CHA PROVIDE A PROPOSAL FOR THE COST OF PROVIDING PLANS/ENGINEERED DRAWINGS FOR A NEW SECURITY ENTRANCE AT THE RAYMOND G. THORPE MUNICIPAL BUILDING MARCH 17, 2021 TOWN BOARD MEETING PAGE 7 Motion by Councilman Withey Seconded by Councilman Cobb VOTES: AYE – Williams, Cobb, Guido, Testa, Withey NAY – 0 ADOPTED BE IT RESOLVED, the Town Board does hereby request that the Town’s engineering firm, CHA provide a proposal for the cost of providing plans/engineered drawings for a new security entrance for the Raymond G. Thorpe Municipal Building (Town Hall). Supervisor Williams requested the Board convene to an Executive Session at the conclusion of the regular meeting for personnel. RESOLUTION #92 AUTHORIZE SUPERVISOR TO SIGN THE AFFIDAVIT REGARDING THE TOWN’S 2019 COMMUNITY DEVELOPMENT BLOCK GRANT TOWN-WIDE REHABILITATION PROGRAM BETWEEN THE TOWN AND CHRISTOPHER CUMMINS Motion by Councilman Cobb Seconded by Councilman Testa VOTES: AYE – Williams, Cobb, Guido, Testa, Withey NAY – 0 ADOPTED BE IT RESOLVED, the Town Board does hereby authorize the Supervisor to sign the Affidavit regarding the Town’s 2019 Community Development Town-Wide Housing Rehabilitation Program, between the Town of Cortlandville and Christopher Cummins, 3801 Luker Road, Cortland, New York regarding the extension of loan funds by the Town’s CDBG Program #287HR323-19 for the total amount of $32,879.00. RESOLUTION #93 AUTHORIZE SUPERVISOR TO SIGN THE AFFIDAVIT REGARDING THE TOWN’S 2019 COMMUNITY DEVELOPMENT BLOCK GRANT TOWN-WIDE REHABILITATION PROGRAM BETWEEN THE TOWN AND MICHAEL HOMZA Motion by Councilman Testa Seconded by Councilman Guido VOTES: AYE – Williams, Cobb, Guido, Testa, Withey NAY – 0 ADOPTED BE IT RESOLVED, the Town Board does hereby authorize the Supervisor to sign the Affidavit regarding the Town’s 2019 Community Development Town-Wide Housing Rehabilitation Program, between the Town of Cortlandville and Michael Homza, 2086 Weaver Road, Cortland, New York regarding the extension of loan funds by the Town’s CDBG Program #287HR323-19 for the total amount of $36,370.00. RESOLUTION #94 AUTHORIZE APPROVAL OF PAYMENTS REGARDING THE TOWN-WIDE HOUSING REHABILITATION GRANT PROGRAM CDBG #287HR323-19 Motion by Councilman Cobb Seconded by Councilman Testa VOTES: AYE – Williams, Cobb, Guido, Testa, Withey NAY – 0 ADOPTED BE IT RESOLVED the Town Board does hereby authorize approval of payment for the following regarding the Town-Wide Housing Rehabilitation Grant Program-CDBG #287HR323-19: Empire Construction – $14,375.00.00 (Final Payment - Davis) MARCH 17, 2021 TOWN BOARD MEETING PAGE 8 RESOLUTION #95 AUTHORIZE SUPERVISOR TO REQUEST A 30-DAY EXTENSION FROM THE NYS COMPTROLLER’S OFFICE FOR FILING THE 2020 ANNUAL FINANCIAL REPORT (AUD) Motion by Councilman Withey Seconded by Councilman Cobb VOTES: AYE – Williams, Cobb, Guido, Testa, Withey NAY – 0 ADOPTED BE IT RESOLVED, the Supervisor is hereby authorized to request an additional 30-day extension of time from the NYS Comptroller’s Office for filing the 2020 Annual Financial Report (AUD). RESOLUTION #96 DECLARE THE MONTH OF APRIL AS FAIR HOUSING MONTH IN THE TOWN OF CORTLANDVILLE Motion by Councilman Withey Seconded by Councilman Testa VOTES: AYE – Williams, Cobb, Guido, Testa, Withey NAY – 0 ADOPTED WHEREAS, in accordance with the Title VIII Fair Housing Policy of the Civil Rights Act of 1968 and the Fair Housing Amendments Act of 1988, and WHEREAS, the month of April 2021 has been designated by the US Department of Housing and Urban Development’s Office of Fair Housing and Equal Opportunity as Fair Housing Month, now therefore BE IT RESOLVED, the Town Board of the Town of Cortlandville hereby declares and proclaims the month of April as Fair Housing Month in the Town. RESOLUTION #97 AUTHORIZE SUPERVISOR TO SIGN THE AGREEMENT WITH INSERO & CO. CPAs, LLP TO CONDUCT AN AUDIT OF THE 2020 TOWN ACCOUNTING RECORDS Motion by Councilman Testa Seconded by Councilman Guido VOTES: AYE – Williams, Cobb, Guido, Testa, Withey NAY – 0 ADOPTED BE IT RESOLVED, the Town Board does hereby authorize and direct the Supervisor to sign the agreement with Insero & Co. CPAs, LLP to conduct an audit of the 2020 Town accounting records, for an amount not to exceed $13,400.00. RESOLUTION #98 AUTHORIZE HIGHWAY SUPERINTENDENT TO TRADE FOUR 2019 JOHN DEERE Z960M MOWERS FOR FOUR NEW FERRIS ISX3300 MOWERS Motion by Councilman Testa Seconded by Councilman Guido VOTES: AYE – Williams, Guido, Testa, Withey NAY – 0 ABSTAIN – Cobb ADOPTED BE IT RESOLVED, the Town Board does hereby authorize and direct the Town Highway Superintendent to trade four 2019 John Deere Z960M Mowers for four new Ferris ISX3300 Mowers with CNY Farm Supply (State Contract Pricing), for the total cost of $7,500.00. MARCH 17, 2021 TOWN BOARD MEETING PAGE 9 Councilman Testa made a motion, seconded by Councilman Withey, to receive and file the announcement from Thoma Development Consultants, regarding the Cortland County Small Business Assistance Program – Microenterprise Program, and pre-applications due April 1, 2021. All voting aye, the motion was carried. Councilman Cobb made a motion, seconded by Councilman Testa, to receive and file correspondence from New York State Department of Environmental Conservation, dated March 10, 2021, regarding Site Management Periodic Review Report Response for the South Hill Dump indicating approval for annual site inspections. All voting aye, the motion was carried. Town Clerk Rocco-Petrella announced that Supervisor Williams received notification from the State that the Town was awarded a $330,000 Community Development Block Grant for Economic Development to assist Seven Valley Specialty Cables, LLC. She requested the Board receive and file the correspondence. The Board expressed their gratitude for being awarded the grant. Councilman Testa made a motion, seconded by Councilman Withey, to receive and file correspondence from New York State Homes and Community Renewal, dated March 11, 2021, informing the Town of Cortlandville it has been awarded a $330,000 New York State Community Development Block Grant (NYS CDBG) to assist Seven Valley Specialty Cables, LLC. All voting aye, the motion was carried. No further comments or discussion was heard. Councilman Withey made a motion, seconded by Councilman Testa, to recess the Regular Meeting to an Executive Session to discuss personnel. All voting aye, the motion was carried. The meeting was recessed at 6:03 p.m. Councilman Cobb made a motion, seconded by Councilman Withey, to adjourn the Executive Session and reconvene the Regular Meeting. All voting aye the motion was carried. The Executive Session was adjourned at 6:21 p.m. RESOLUTION #99 AUTHORIZE HIRING RICHARD C. TUPPER AS A FINANCIAL ADVISOR TO THE TOWN OF CORTLANDVILLE Motion by Councilman Cobb Seconded by Councilman Guido VOTES: AYE – Williams, Cobb, Guido, Testa, Withey NAY – 0 ADOPTED BE IT RESOLVED, the Town Board does hereby authorize and direct the Supervisor to hire Richard C. Tupper as a Financial Advisor to the Town of Cortlandville, effective April 1, 2021 through December 31, 2021, at a rate of $1,000.00 per month, with an option to renew his services. No further comments or discussion were heard. Councilman Cobb made a motion, seconded by Councilman Guido, to adjourn the Regular Meeting. All voting aye, the motion was carried. The meeting was adjourned at 6:40 p.m. Respectfully submitted, Kristin E. Rocco-Petrella, RMC Town Clerk Town of Cortlandville *Note: The draft version of this meeting was submitted to the Town Board for their review on March 25, 2021. The final version of this meeting was approved as written at the Town Board meeting of April 07, 2021.