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HomeMy WebLinkAboutTB Minutes 2011-05-09rs Meeting of the Ithaca Town Board Monday, May 9, at 5:30 p.m. / y 215 North Tioga Street, Ithaca, NY 14850 Agenda 1. Call to Order and Pledge of Allegiance 2. Report of Tompkins County Legislature 3. Report of Ithaca Common Council 4. Persons to be Heard and Board Comments 5. 5: 35pm Public Hearing Ithaca College Noise Permits a. Consider approval 6. 5:40pm Public Hearing Regarding Deleting Chapter 65 of the Town Code Titled "Records Management" and Adoption of a Records Management Policy t ( a. Consider adoption of Local Law deleting Chapter 65 b. Consider adoption of revised Records Management Policy 7. Discuss and Consider Referral of the Draft Ithaca Beer Company Planned Development Zone to the Planning Board for a recommendation 8. Report: County EPA Grant for Sustainable Housing Development - Ed Marx 9. Consider Setting a Public Hearing Regarding Changes to Zoning Regarding Gas Drilling a. Consideration of Confidentiality and Joint Defense Agreement Regarding Gas Drilling Legislation 10. Consider West Hill Moratorium Language 11. Consider Setting a Public Hearing regarding: a. A Local Law Deleting Chapter 205 of the Town of Ithaca Code, Titled 'Property Maintenance', and adding a new Chapter 205, Titled 'Property Maintenance' b. A Local Law Amending the Zoning Chapter of the Town of Ithaca Code to Require Compliance with the Property Maintenance Chapter of the Town of Ithaca Code 12. Consider Award of Contract for the East Shore Dr Water Improvements Project 13. Discuss and Consider Approval of the Town's Portion of the Purchase Price for the Village of Cayuga Heights Fire Engine ^ ! I 14. Discuss and Consider setting a Public Hearing Regarding Bonds for Capital Projects 15. Consider setting Public Hearing re.: Zoning Amendments and referral to the ZBA and Planning Board for recommendations regarding definition of Garages 16. Consider Consent Agenda Items a. Approval of Town Board Minutes b. Town of Ithaca Abstract c. Bolton Point Abstract d. Approval of Changes to the Safety Manual e. Appoint Administrative Assistant for Public Works f. Approve Revisions to the Bereavement Policy g. Appoint Planning Intern h. Appoint Engineering Project Assistant i. Appoint Bill King to Codes and Ordinance Committee j. Approval of Federal Work Study Program 17. Report of Town Officials 18. Report of Town Committees ^ ^ i t 19. Intermunicipal Organizations 20. Review of Correspondence 21. Consider Adjournment rN ( \ I \ Regular Meeting of the Ithaca Town Board Monday, May 9, 2011 at 5:30 p.m. 215 North Tioga Street, Ithaca, NY 14850 MINUTES Present : Herb Engman, Supervisor; Councilpersons Goodman, Leary, Horwitz, Hunter, Levine, and DePaolo Staff : Bruce Bates, Director of Code Enforcement; Jim Weber, Director of Public Works; Judy Drake, Human Resources; Mike Solvig, Budget Officer; Susan Ritter, Director of Planning; Debra DeAugistine, Deputy Town Clerk, Susan Brock, Attorney for the Town Call to Order & Pledge of Allegiance Supervisor Engman opened the meeting at 5:30 p.m. and led the assemblage in the pledge. Items were added to the Consent Agenda and a regular agenda item regarding an emergency repair. AGENDA ITEM – Persons to be Heard Art Pierce spoke about the importance of the Town to rezone property and areas to limit hydrofracking pointing to the problems in Bradford County, PA. The benefits to the few in the community are far outweighed by the associated problems for the whole and he listed many, from environmental to increased emergency services and road deterioration. Mr. Horwitz asked him whether he would feel the same if it was proven that the carbon footprint from coal was significantly larger than fracking gas? Mr. Pierce responded that he would still be opposed because he doesn’t believe the gas will be used for energy, but more for plastics and other projects and the risks locally would be substantial. Greg Burrow , City of Ithaca talked about the moratorium on West Hill and noted that the Town web site now needs a password and account. He wondered how the public can use it. Mr. DePaolo got on the old site right then and there was no problem. Mr. Engman noted that we are in the process of changing over and we would look into it. AGENDA ITEM – Report from Tompkins County Legislature – None AGENDA ITEM – Report from City of Ithaca – None AGENDA ITEM – 5: 35pm Public Hearing Ithaca College Noise Permits Mr. Engman opened the public hearing at 5:40 TB 05-09-2011 Page 2 of 17 TB RESOLUTION NO. 2011-076: Approval of Noise Permits for Ithaca College Events WHEREAS, the Town Board of the Town of Ithaca held a public hearing at the Town th Hall, 215 North Tioga Street, Ithaca, New York on the 9 day of May, 2011 at 5:35 p.m. to hear public comments regarding the following events requiring noise permits: 1. Ithaca College Commencement Procession and Ceremony on May 23, 2011 from 9:00 –11:30 a.m. or during a two-and-a-half hour period later in the day if delayed by weather thththth 2. Outdoor Movies held on July 6, 13, 20, and 27 from 8:30 – 11:30 p.m. BE IT RESOLVED that the Town Board does hereby approve noise permits for the above events. Moved: DePaolo Seconded: Levine Vote: Ayes: Engman, Goodman, Leary, Horwitz, Levine, Hunter, DePaolo Motion passed AGENDA ITEM – 5:40pm Public Hearing Regarding Deleting Chapter 65 of the Town Code Titled “Records Management” and Adoption of a Records Management Policy Mr. Engman opened the public hearing at 5:44p.m. No one addressed the Board. The public hearing was closed at 5:44p.m. a. Consider adoption of Local Law deleting Chapter 65 TB RESOLUTION NO. 2011-077: Adopting “A Local Law Repealing Chapter 65 of the Town of Ithaca Code, Titled “Records Management”, Containing Policies and Procedures for Records Management Within the Town of Ithaca” Whereas the Records Management Advisory Board (RMAB) is in the process of reviewing the existing Records Management Policy and Whereas the RMAB has determined that it is in the best interests of the Town to separate the Policy from the Procedures of the Town and Whereas Chapter 65 combines the Policy and Procedures or records management and Whereas , the RMAB has reviewed the draft Policy and forwarded it to the Town Board for review and comment and TB 05-09-2011 Page 3 of 17 Whereas , it is necessary to repeal Chapter 65 of the Town Code of the Town of Ithaca, titled “Records Management”, Whereas , a resolution was duly adopted by the Town Board of the Town of Ithaca for a public hearing to be held by said Town on May 9, 2011 at 5:45 p.m. to hear all “A Local Law Repealing Chapter interested parties on the proposed local law entitled 65 of the Town of Ithaca Code, Titled “Records Management”, Containing Policies and Procedures for Records Management Within the Town of Ithaca” and Whereas, notice of said public hearing was duly advertised in the Ithaca Journal and Whereas , said public hearing was duly held on said date and time at the Town Hall of the Town of Ithaca and all parties in attendance were permitted an opportunity to speak on behalf of or in opposition to said proposed local law, or any part thereof and Whereas , pursuant to the New York State Environmental Quality Review Act (“SEQRA”) and its implementing regulations at 6 NYCRR Part 617, it has been determined by the Town Board that adoption of this local law is a Type II action because it constitutes “routine or continuing agency administration and management, not including new programs or major reordering of priorities that may affect the environment,” and thus adoption of this local law is not subject to review under SEQRA, Now, therefore, be it Resolved , that the Town Board of the Town of Ithaca hereby adopts said local law “A Local Law Repealing Chapter 65 of the Town of Ithaca Code, Titled entitled “Records Management”, Containing Policies and Procedures for Records Management Within the Town of Ithaca” , a copy of which is attached hereto and made a part of this resolution; and it is further Resolved , that the Town Clerk is hereby authorized and directed to file said local law with the Secretary of State as required by law. Moved: Goodman Seconded: Levine Vote: Ayes: Engman, Goodman, Leary, Horwitz, Levine, Hunter, DePaolo Motion passed b. Consider adoption of revised Records Management Policy. TB RESOLUTION NO. 2011-078: Adoption of a Records Management Policy Whereas the Records Management Advisory Board (RMAB) is in the process of reviewing the existing Records Management Policy, and TB 05-09-2011 Page 4 of 17 Whereas the RMAB has determined that it is in the best interests of the Town to separate the Policy from the Procedures of the Town, and Whereas it is the policy of the Town of Ithaca to adhere to the SARA MU-1 Schedule for Record Retention, and Whereas the RMAB has reviewed the draft Policy and forwarded it to the Town Board for review and comment. Now therefore be it RESOLVED that the Town Board does hereby adopt the submitted Records Management Policy for the Town of Ithaca Moved: Levine Seconded: Engman Vote: Ayes: Engman, Goodman, Leary, Horwitz, Levine, Hunter, DePaolo Motion passed AGENDA ITEM – Discuss and Consider Referral of the Draft Ithaca Beer Company Planned Development Zone to the Planning Board for a recommendation TB RESOLUTION NO. 2011-079: Refer Ithaca Beer Company Draft Planned Development Zone (PDZ) to the Planning Board for a Recommendation WHEREAS , Ithaca Beer Co. is proposing to develop an approximately 10 acre portion of an +/- 81 acre parcel on Mancini Drive off Elmira Road (NYS Route 13), Tax Parcel No. 33-3-2.2, to include a new brewery, welcome center, retail store and restaurant with outdoor patio and garden, which would require rezoning to a Planned Development Zone (PDZ), and WHEREAS , the Town of Ithaca Town Board at its meeting on March 8, 2010 referred the proposal to the Planning Committee for a preliminary recommendation on the concept of pursuing a PDZ, and WHEREAS , the Town of Ithaca Planning Committee at its meeting on June 10, 2010 recommended that the Town Board consider pursuing a PDZ to accommodate the proposed new brewery, welcome center and restaurant with an outdoor patio and garden, and WHEREAS, Ithaca Beer Co. prepared a draft PDZ and the Town of Ithaca Town Board at its meeting on July 12, 2010 referred the draft local law to the Town of Ithaca Planning Committee for review and consideration, and WHEREAS , the Town of Ithaca Planning Committee has reviewed and discussed the draft PDZ at its meetings on July 14, 2010, February 10, 2011, and April 21, 2011, and TB 05-09-2011 Page 5 of 17 WHEREAS , the Town of Ithaca Planning Committee at its meeting on April 21, 2011 recommended that the Town Board refer the draft PDZ local law to the Planning Board for a recommendation and to begin the in-depth review of the proposed Ithaca Beer Company development plans, therefore, be it RESOLVED , that the Town Board of the Town of Ithaca hereby refers consideration of the proposed draft “Local Law to Amend Zoning Chapters 270 and 271 of the Town of Ithaca Code to Provide a Planned Development Zone for the Ithaca Beer Company on Route 13” to the Town of Ithaca Planning Board for a recommendation and to begin the in-depth review of the Ithaca Beer development plans. Moved: DePaolo Seconded: Levine Vote: Ayes: Engman, Goodman, Leary, Horwitz, Levine, Hunter, DePaolo Motion passed AGENDA ITEM – Consider Setting a Public Hearing Regarding Changes to Zoning Regarding Gas Drilling Mr. Engman explained for the public that the towns of Dryden, Ithaca and Ulysses have been talking about zoning changes that would in affect ban gas drilling in our towns. The agreement would allow us to continue those discussions on an equal legal basis. Ms. Brock added that it is an attempt to preserve confidentiality of communications we may have among the three municipalities and this is a standard agreement when multiple parties may all have the same or similar interests and anticipate there might be litigation. Discussion: Mr. DePaolo asked if we should categorize this as a defense agreement? Ms. Brock responded that it is that. This establishes that we have a joint interest and this protects what we can by law protect as far as communications. Mr. Horwitz felt that banning gas drilling is a major action to take and he wasn’t sure that consideration about whether or not it should be done should be discussed in secret. He asked what constraints he’s legally under if he talks about it in public once this is signed? He added that he would only speak if he thought it served the best interest of the Town. Ms. Brock talked about privileged status from attorney to client and intra and interagency communication. What we’re trying to do is protect communication, but if you decide not to, there are no ramifications in the agreement. Mr. Horowitz summarized and wanted the minutes to reflect that it is his understanding that the purpose is to enable confidential communications, but if this is adopted by the TB 05-09-2011 Page 6 of 17 Town Board, then even though he is a member of the Town Board, he is not subject to any penalty if he doesn’t abide by the agreement. Mr. Engman added that this is not talking about debating this in private, and this applies only to the legal strategy that would be attempted, much like a property sale where you don’t want the other side to know the amount you’re offering prior to the offer. The larger question of the fracking would be debated in public. Mr. Levine added that this is not a gag order in any way. This is to extend legal privileges to the other municipalities and privileges can be waived without penalty. Consideration of Confidentiality and Joint Defense Agreement Regarding a. Gas Drilling Legislation TB RESOLUTION NO. 2011-080: Approve Confidentiality and Joint Defense Agreement Regarding Gas Drilling Legislation RESOLVED, that the Ithaca Town Board does hereby approve a Confidentiality and Joint Defense Agreement Regarding Gas Drilling Legislation among the Towns of Ithaca, Dryden, and Ulysses to protect communications among the Towns as they develop laws banning gas drilling and related activities. Moved: Levine Seconded: Goodman Vote: Ayes: Engman, Goodman, Leary, Levine, Hunter, DePaolo Abstentions: Horwitz Motion passed AGENDA ITEM – Consider West Hill Moratorium Language Mr. Engman noted the memo from Ms. Brock and the 2 maps that help explain. Discussion: Mr. Horwitz asked for clarification on what the sewer map was supposed to be showing. Ms. Ritter explained. Everything that is not in green is not currently served. That is not to say they can’t pay to hook up to the system, but sanitary systems are meant to flow downhill. The discussion was put on hold for the presentation from Mr. Marx. AGENDA ITEM – Report: County EPA Grant for Sustainable Housing Development Ed Marx Mr. Marx gave an overview of the projects. Tompkins County was awarded EPA grant of $375,450. The project is to work with EcoVillage Ithaca to basically model and develop provisions that could be used to dramatically reduce the energy and resource use in new development. This project will document the savings in the new EcoVillage and another one in the City called the Aurora Dwelling Circle. The project will be TB 05-09-2011 Page 7 of 17 documenting the whole process, savings and opportunities to conserve. At the end of the project, the concept is for the County to then develop a Request for Proposals for developing the Biggs parcel. This will be done with the Town’s input and in line with the Town’s Comprehensive Plan. Mr. DePaolo asked whether the energy costs for new construction vs. buying would be factored in to the energy savings and Mr. Marx responded that it wouldn’t, although they would have the figures. The model is for where new construction would be happening and ways to make it more energy efficient in the categories of energy, water use, and transportation. He also asked about the siting of the project and noted that it is on the outside of the conceptual node and how do you ensure connectivity with the rest of the node if you’re already on the fringe. Mr. Marx responded that they are open to discussion and ideas, and a large portion of the property would be intended to be open space but potentially the density could be moved closer to the core and move open space to the edge. He reiterated that there is no intent to develop the entire parcel. Ms. Hunter noted that her sense of EcoVillage and their success is that people are engaged in the land. She wondered how he saw that translating to a smaller parcel north of the hospital and what the defining characteristic of the community is envisioned. Mr. Marx responded that there are three very different examples. EcoVillage is thought of as a hamlet scale, designed to never grow beyond a certain size and surrounded by open land. The Aurora Circle is more of an urban setting and we are trying to conceive of a village-scale neighborhood at Biggs. It won’t be like EcoVillage or Aurora Circle but have some parts of each. The intent is to have it centered on the development at the hospital. Mr. Goodman noted that EcoVillage is not for everybody, it takes a lot of time and energy, and many meetings to come to consensus. He would like to see the energy- efficient building without all the social costs associated with co-housing and the way EcoVillage is set up to run. Ms. Hunter asked what would happen if the Comprehensive Plan ended up not zoning for this type of development? Mr. Marx answered that one part of the grant project is to demonstrate the streamlined process for achieving the type of project. The second part is that the County has to sell the property eventually and the hope is the two goals would fit in with the Comp Plan. Mr. Marx discussed what he would like to see going forward. Mr. DePaolo asked if he was asking for approval in concept prior to any zoning changes and Mr. Marx responded that he would hope the two could be done in parallel so neither were held up and in working closely with the Town, the plan would have the concerns of the Town in there. Mr. DePaolo then asked about how this type of project would meet the low- and middle- income housing needs in Ithaca when eco- and energy-friendly construction is more expensive. TB 05-09-2011 Page 8 of 17 The Board thanked Mr. Marx and returned to the Moratorium AGENDA ITEM – Consider West Hill Moratorium Language, resumed Ms. Ritter explained the water map. Mr. Goodman had a question about the corner of Hopkins and Bundy, the GY Corp property; he did not think there was water service there. Ms. Ritter thought there were no lines there, although it presumably is available if a developer put in the infrastructure. Mr. Weber noted that the Ulysses tank has other considerations because it is not in the tank and some would need new tanks. Again, lower elevations have a better potential for service. The color coding was reviewed and discussion followed. Mr. DePaolo asked if the wording in the memo was being considered as language or something else. Ms. Brock responded that she considered them talking points, but if the Board approved of them, the law language would track pretty closely. Mr. DePaolo responded that the water and sewer points seem to be the most defensible, but the others seem more arbitrary and could be applied to excluded and included parcels. For example, identifying pedestrian and bicycle connections should be identified in the entire area. Ms. Brock stated that she was taking comments from the Board’s previous meetings where members expressed why they supported the lines where were they were. Mr. DePaolo went on to bullet 4 where there are 2 current proposals but only one is identified as not reaching a certain level of approval(s). Discussion followed. Mr. DePaolo asked if the bullet points are hierarchical and the water and sewer being the most weighted. Ms. Brock responded that you would look at them all and they would have one or two apply. He asked if he was understanding this clearly, that what has been done is we have removed as a rationale for a moratorium the purpose of determining whether or not a node is feasible on West Hill. Ms. Brock responded that that language would come out. He asked the Board at large if we are stipulating by omission that a node is feasible on West Hill and it is going to occur at that location? Ms. Leary responded that she objects to the idea of a single node. She commented on the bullet points saying that pedestrian and bicycle paths should be done after development. Ms. Ritter said they should be done at the same time and we have some ideas already on both. Mr. Goodman added that the transportation connectors are very important and should be thought out in advance so houses are not built where they shouldn’t be. Discussion followed. Mr. Horwitz stated that he was still baffled. He stated that as he reads the first bullet point, it is stating the Town needs to make some decisions and large developments shouldn’t proceed until we have made those decisions and to him, that is an argument for having as big an area in the moratorium as possible and to use that argument as a basis for restricting the size for the moratorium makes no sense. Ms. Brock responded that she was generating rationales for the lines drawn that the majority of the Board voted in favor of. She explained how the excluded areas would meet one or more of the bullet points. Mr. Horwitz responded that in each case though, it would argue for a TB 05-09-2011 Page 9 of 17 larger area not a smaller area and Ms. Brock responded that she felt that was a policy decision for the Town Board. He responded that if someone were to attack this law, they could use these arguments as being arbitrary. Discussion followed. Mr. Engman noted that the fact that we’re talking about a moratorium only on West Hill is arbitrary because we are not talking about a moratorium in the Town of Ithaca. The Town Board decided which area to have a moratorium and this language is designed to indicate what the rationale is for that area and should be taken in that spirit. He spoke about the trails and joining them together and that is why a bullet point regarding trails is in there. Discussion followed. Ms. Hunter asked if this was tacit acceptance of the node which resident concerns about started the whole moratorium discussion? Mr. Engman responded that it was not and this discussion is about the language that will go into the law justifying the moratorium. Mr. Levine summarized what he thought the Board was discussing and the bullet points; the bullet points are only to support the defined area voted on by the Board. Therefore, if someone in the moratorium area who feels they are the same as someone outside of the moratorium, what is the response? Ms. Brock responded by using the points and locations. Mr. Goodman compared the current situation to the Northeast moratorium stating that just because some parcels or areas might meet some criteria, not all areas have to be included in a moratorium. Mr. Engman moved to accept these areas of emphasis and rationale and ask Susan Brock to integrate them in some form into the moratorium law. Mr. Goodman seconded. TB RESOLUTION NO. 2011-081: West Hill Moratorium RESOLVED , the Town Board directs Susan Brock to use the criteria she submitted to the Town Board to draft the proposed West Hill Moratorium law. Vote: Ayes: Engman, Leary, Goodman and Levine Opposed: Horwitz, Hunter, DePaolo. Motion passed 4 to 3. AGENDA ITEM – Consider Setting a Public Hearing regarding : a. A Local Law Deleting Chapter 205 of the Town of Ithaca Code, Titled 'Property Maintenance', and adding a new Chapter 205, Titled 'Property Maintenance' b. A Local Law Amending the Zoning Chapter of the Town of Ithaca Code to Require Compliance with the Property Maintenance Chapter of the Town of Ithaca Code Mr. Horwitz had some questions on the actual law language. Discussion followed. Mr. Bates reminded everyone that the law applies to the front yard mostly or backyard TB 05-09-2011 Page 10 of 17 issues that affect a neighbor. Mr. Horwitz had concerns about the garage definition which includes storage of a car. Mr. Bates explained the difference between a garage and an accessory building. There is always the option of having the Zoning Board make a determination. Discussion followed and the public hearing was voted on and fine-tuning will continue to happen until and after then. TB RESOLUTION NO. 2011- 082: Set a Public Hearing Regarding a Local Law deleting Chapter 205 of the Town of Ithaca Code, Titled 'Property Maintenance', and adding a new Chapter 205, Titled 'Property Maintenance’ RESOLVED , that the Town Board of the Town of Ithaca hold a public hearing at the Town Hall, 215 North Tioga Street, Ithaca, New York, June 13, 2011 at 5:45 p.m. for the purpose of considering a proposed: Local Law Deleting Chapter 205 of the Town of Ithaca Code, Titled 'Property Maintenance', and Adding a New Chapter 205, Titled 'Property Maintenance’; and Local Law Amending the Zoning Chapter of the Town of Ithaca Code to require Compliance with the Property Maintenance Chapter of the Town of Ithaca Code FURTHER RESOLVED , that at such time and place all persons interested in the proposed amendment may be heard concerning the same; and FURTHER RESOLVED , that the Town Clerk of the Town of Ithaca is hereby authorized and directed to publish a notice of such public hearing in the official newspaper of the Town of Ithaca and to post a copy of same on the signboard of the Town of Ithaca, said publication and posting to occur not less than five days before the day designated above for the public hearing. Moved: Hunter Seconded: DePaolo Vote: Ayes: Engman, Goodman, Leary, Horwitz, Levine, Hunter, DePaolo Motion passed AGENDA ITEM – Consider Award of Contract for the East Shore Dr Water Improvements Project Mr. Weber reported that we had 6 bids ranging from $1.62 million to $3 million and Public Works recommends award to Vacri Construction Corporation out of Binghamton. Comptroller’s office has indicated that they have no concerns and it is a matter of process. The bid came in under budget. Mr. DePaolo asked why the large discrepancy between the estimate and the bid and Mr. Weber responded that the bidding environment with no projects out there is making for tight bids where the contractors are trying to keep their equipment busy and pay their staff. It is extremely competitive because of the economy. Mr. DePaolo asked about the overage contingency monies TB 05-09-2011 Page 11 of 17 and Mr. Weber responded that the contingency costs are the 10% cushion and Mr. Solvig added that there is a large portion going to the railroad and our inspectors. TB RESOLUTION No. 2011-083: Authorization to Award Contract for Construction of the Town of Ithaca East Shore Drive Water Improvements and to Establish the Town of Ithaca East Shore Drive Water Improvements Capital Project Fund WHEREAS: On April 27, 2011, the Town of Ithaca Director of Public Works/Highway Superintendent received bids for the Town of Ithaca East Shore Drive Water Improvements for the installation of 6,000 feet of new 12” water main on East Shore Drive, installation of an 8” polyethylene water main, replacing the existing mains, and installation of a Pressure Regulating Station, together with related ancillary facilities, and WHEREAS: The Director of Public Works has reviewed the bids and qualifications of the bidders and has recommended that the low bid of $1,620,000 for the total project made by Vacri Construction Corporation, One Brick Avenue, Binghamton, New York 13901, is a qualified bid, and WHEREAS: At the April 5, 2011, Special Town Board meeting under Resolution No. 2011-054 the maximum amount of $2,500,000.00 was authorized to be expended by the Town of Ithaca for this improvement, now therefore be it RESOLVED: that the Town Board of the Town of Ithaca authorizes the award of the contract for the Town of Ithaca East Shore Drive Water Improvements project to Vacri Construction Corporation, subject to final approval of the contract documents by the Town Engineer and Town Attorney and final approval/authorization by the State Comptroller’s Office, and be it further RESOLVED: that the Town Supervisor is authorized to execute such contract upon such approval; and be it further RESOLVED: that the Director of Public Works is authorized to approve change orders to such contract upon receipt of appropriate justification provided that the maximum amount of such change orders shall not in the aggregate exceed $25,000.00 without prior authorization of this Board, and provided further that the total project cost, including the contract, engineering, legal and other expenses does not exceed the maximum authorized cost of the project, and be it further RESOLVED: that the Town Finance Officer is directed and authorized to record all necessary and appropriate budgetary and cash transactions transferring $1,782,000 (bid amount plus a 10% contingency) to establish the construction account, and transferring an additional $218,000 for ancillary project and bonding costs, for a total budget of $2,000,000 for the capital project fund “Town of Ithaca East Shore Drive Water Improvements” project. TB 05-09-2011 Page 12 of 17 Moved: Levine Seconded: Horwitz Vote: Ayes: Engman, Goodman, Leary, Horwitz, Levine, Hunter, DePaolo Motion passed AGENDA ITEM – Discuss and Consider Approval of the Town’s Portion of the Purchase Price for the Village of Cayuga Heights Fire Engine TB RESOLUTION NO. 2011-084: Ithaca Town Board Approval for the Purchase of a Fire Pumper Truck by the Village of Cayuga Heights and Budget Amendment Increasing Appropriations within the Fire Protection Fund WHEREAS , the Town of Ithaca has entered into a Contract for Fire Protection with the Village of Cayuga Heights for the provision of fire, hazardous material and emergency medical incident response by the Cayuga Heights Fire Department within the Fire Protection District of the Town of Ithaca; and WHEREAS , the Contract for Fire Protection specifies that the Town of Ithaca shall pay a proportion of the Cayuga Heights Fire Department’s capital expenses in excess of $25,000 per capital item, with the proportion of the Town’s contribution determined by calculation specified within the Contract, currently calculated to be 36.318179% of the capital expense; and WHEREAS , the Town Supervisor has received communication from the Village of Cayuga Heights informing him of the acquisition by the Cayuga Heights Fire Department of a new Fire Pumper Truck, as replacement of a 1997 Fire Pumper Truck, at a final cost of $366,266.00 and requesting contributory payment by the Town of Ithaca in the amount of $133,021.00; and WHEREAS , the Town Supervisor and Town Finance Officer, after review of financial projections for the Town’s Fire Protection Fund, are recommending to this governing Town Board that the Town of Ithaca pay the requested contribution from current year reserves; and WHEREAS , a review of the 2011 Fire Protection Fund budget has disclosed that no funds have been budgeted to meet this expenditure; Now, therefore, be it RESOLVED , that after discussion the Town Board agrees that such fire protection equipment be acquired by the Cayuga Heights Fire Department and approves the purchase of a new Fire Pumper Truck by the Village of Cayuga Heights; and be it further RESOLVED , that the Town Board approves the contributory payment in the amount of $133,021.00 from current year reserves of the Town’s Fire Protection Fund as the Town TB 05-09-2011 Page 13 of 17 of Ithaca’s share under the terms of the Contract for Fire Protection between the Town of Ithaca and the Village of Cayuga Heights; and be it further RESOLVED , that the Town Board approves, authorizes and directs the Town Finance Officer to record the appropriate budgetary amendment in the amount of $133,021.00 to establish funding to meet this expense; and be it further RESOLVED , that a certified copy of this resolution be forwarded to the Mayor of the Village of Cayuga Heights. Moved: DePaolo Seconded: Leary Vote: Ayes: Engman, Goodman, Leary, Horwitz, Levine, Hunter, DePaolo Motion passed AGENDA ITEM – Discuss and Consider setting a Public Hearing Regarding Bonds for Capital Projects Not considering a public hearing. Ms. Hunter asked about the overall budget impact. Mr. Engman responded that the list and memo are meant to give an overall picture and how much we have to raise either taxes or fees to meet the goals. Mr. Solvig gave examples of cents per $1,000 to raise each fund by $100,000. As we continue to issue bonds, we will have to look at raising the tax rate. Discussion followed. AGENDA ITEM – Consider setting Public Hearing re.: Zoning Amendments and referral to the ZBA and Planning Board for recommendations regarding definition of Garages Revisions were made to the draft resolution to add referral to the Planning Board and Zoning Board of Appeals for comments. TB RESOLUTION NO. 2011-085: Set a Public Hearing Regarding a Local Law Amending the Zoning Chapter of the Town of Ithaca Code to Revise the Definition of Garage and to Revise Yard, Area, Location, and Height Requirements Related to Garages RESOLVED that the Town Board will hold a public hearing on July 11, 2011 at 5:45 p.m. regarding a local law amending the Zoning Chapter of the Town of Ithaca Code to revise the definition of garage and to revise yard, area, location, and height requirements related to garages. FURTHER RESOLVED that at such time and place all persons interested in the proposed amendment may be heard concerning the same. FURTHER RESOLVED that the Town Board hereby refers consideration of the draft local law to the Town of Ithaca Planning Board and Zoning Board of Appeals for a recommendation. TB 05-09-2011 Page 14 of 17 FURTHER RESOLVED that the Town Clerk of the Town of Ithaca is hereby authorized and directed to publish a notice of such public hearing in the official newspaper of the Town and to post a copy of same on the signboard of the Town of Ithaca, said publication and posting to occur not less than five days before the day designated above for the public hearing. Moved: Hunter Seconded: Goodman Vote: Ayes: Engman, Goodman, Leary, Horwitz, Hunter, DePaolo Absent: Levine Motion passed AGENDA ITEM – Emergency Repairs Mr. Weber explained that with the current weather, our infrastructure is showing its age and there is a fairly large hole in the bottom of a pipe which has resulted in a fairly large sink hole in a resident’s yard. He has met with the property owners and looking for someone to replace the line with the Town supplying the materials and the contractor supplying the equipment and labor. He guesses that it will be around $60,000. Discussion followed on the legalities of an emergency repair as far as special meetings and contracts. Ms. Brock stated that an emergency meeting does not have to take place and the normal bidding process does not have to happen. Discussion followed on the two options of tearing up the yard to replace, and the other for relining the pipe which may not be feasible but would be preferable. RESOLUTION NO. 2011-086: Authorization of Emergency Repairs Whereas as a result of frequent and heavy rains in March and April 2011, a Town of Ithaca sewer pipe crossing property located at 118 Eastern Heights Dr has eroded and a sinkhole has appeared on that property and Whereas the sinkhole’s location threatens the house at 118 Eastern Heights Dr as well as the safety of its inhabitants Now therefore be it Resolved that the Town Board does hereby acknowledge a public emergency exists regarding the sink hole, within the meaning of NYS General Municipal Law Section 103 (4), and the public emergency requires immediate action that can not await competitive bidding and Be it further Resolved that the Town Board authorizes the Supervisor of Public Works to enter into contracts with outside contractors not exceeding $60,000 total for repair and/or relining of the sewer pipe. TB 05-09-2011 Page 15 of 17 Moved: Nahmin Horwitz Seconded: Pat Leary Vote: Engman, Horwitz, Hunter, DePaolo, Goodman and Leary Absent: Levine Motion passed. AGENDA ITEM – Consider Consent Agenda Items TB RESOLUTION NO. 2011-087: Consent Agenda BE IT RESOLVED, that the Town Board of the Town of Ithaca hereby approves and/or adopts the resolutions for the following Consent Agenda items: a. Approval of Town Board Minutes – April 11, 2011 b. Town of Ithaca Abstract c. Bolton Point Abstract pulled d. Approval of Changes to the Safety Manual - e. Appoint Administrative Assistant for Public Works pulled f. Approve Revisions to the Bereavement Policy - g. Appoint Planning Intern h. Appoint Engineering Project Assistant i. Appoint Bill King to Codes and Ordinance Committee j. Approval of Federal Work Study Program k. Temporary Increase in Hours for Melody Lombardo-SCLIWC l. Disposal of Surplus Property Moved: DePaolo Seconded: Goodman Vote: Ayes: Engman, Goodman, Leary, Horwitz, Hunter, DePaolo Absent: Levine Motion passed Safety Manual changes Mr. DePaolo asked about having drug and alcohol testing at the discretion of the department head and any legal ramifications. Ms. Drake explained that it relates back to our Drug Free Work Place Policy and it refers to post-accident testing. Discussion followed. Ms. Brock noted that this does not cover union employees. RESOLUTION NO. 2011-088: Approval of Revisions to Safety Manual WHEREAS, the Town Board adopted the current Safety Policies and Procedures Manual in June 2002; and WHEREAS , the Safety Committee has been reviewing over the past year the policies to update sections as to current practice, suggestive changes by insurance risk managers and to cover new processes; and TB 05-09-2011 Page 16 of 17 WHEREAS , the revised policy has been reviewed and recommended by the Personnel Committee; Now, therefore, be it RESOLVED, the Town Board of the Town of Ithaca does hereby approve the revised Safety Policies and Procedures Manual. Moved: Goodman Seconded: DePaolo Vote: Ayes: Engman, Goodman, Leary, Horwitz, Hunter, DePaolo Absent: Levine Motion passed Bereavement Policy Mr. DePaolo asked why the change was made and Ms. Drake explained that it came up through the Employee Relations Committee and has had numerous opportunities for comment from staff. RESOLUTION NO. 2011-089: Approval of Revisions to Bereavement Leave Policy WHEREAS, the Town Board adopted the current Bereavement Leave Policy in November 2002 as part of the overall Personnel Manual revisions; and WHEREAS , the revised policy has been reviewed and edited by the Personnel Committee due to concerns raised by staff to the Employee Relations Committee; Now, therefore, be it RESOLVED, the Town Board of the Town of Ithaca does hereby approve the revised Bereavement Leave Policy; and be it further RESOLVED , the Human Resources Manager is directed to update the policy in the Personnel Manual. Moved: Hunter Seconded: Engman Vote: Ayes: Engman, Goodman, Leary, Horwitz, Hunter, DePaolo Absent: Levine Motion passed AGENDA ITEM – Report of Town Officials – None AGENDA ITEM – Report of Town Committees – None AGENDA ITEM – Intermunicipal Organizations Mr. DePaolo reported that he attended the annual meeting at the Cayuga Medical Center and found it very informative and they stressed that the public needs to be aware that improved cardiac services are available and asked attendees to spread the word. rs t : f s TB 05-09-2011 Page 17 of 17 AGENDA ITEM - Review of Correspondence - None Other Business - None AGENDA ITEM - Consider Adjournment The meeting was adjourned upon motion at 8:45 p.m. RespectfiSy ^bmitted, PauletteTerwilliger Town Clerk TOWN OF ITHACA TOWN BOARD SISN-IN SHEET DATE: AAay9, 2011 (PLEASEPRINT TO ENSURE ACCURACY IN OFFICIAL MINUTES) PLEASE PRINT NAME PLEASE A/QJA/rADDRESS/AFFILIATTON Par .^3 7 /^aLt'u.>IK 'R\ /.a cf ^CAPteA ce^c/Tl£Ae^ ''y 0 b lO %. hCj^ ~^~Lyt LA^ 9(CK^Mir CAMf^tFLi-n^tAJW? K>xjS\ rn5" /5.(r23^4 r\ f \ t ¨ TOWN OF ITHACA AFFIDAVIT OF POSTING AND PUBLICATION I. Paulette Terwilliger, being duly sworn, say that I am the Town Clerk of the Town of Ithaca, Tompkins County, New York that the following notice has been duly posted on the sign board of the Town Clerk of the Town of Ithaca and the notice has been duly published in the official newspaper, Ithaca Journal: □ APVERTISEMENT^i^OTICE OF PUBLIC HEARINGS Noise Permits for Ithaca College Deleting Chapter 65, Titled "Records Management" in its Entirety Location of Sign Board Used for Posting; Town Clerk's Office 215 North Tioga Street Ithaca, NY 14850 Date of ^sting: Date of J^ubllj^i May 2, 2011 ay 2, 2011 Paulette Terwifliger Town Clerk STATE OF NEW YORK) COUNTY OF TOMPKINS) SS: TOWN OF ITHACA) Sworn \o and subscribed before me this cPm J day of 2011. t^^ry Public^—" C Debra DeAuglstfne f i Town oi ithaca Notice of PiMc KeartnQS The Town Board of the Town of llhaca wilJ hold public hearings at its regu lar meebng on May 9. 2011 at Town Hall, 2fS N. Tioga St. Ithaca. NY to hear pub lic comments beglnntng S:3S p.m. on the following aubjecta: 5:35 p.m. Regardino Noiae Parmtts for llhaca Co^ege Commencerr^t Ceremo nies and Events in July5:40 Reganllrts Dating Chapter 66. Titled 'Be- <»rds Management* In Its^irety Information regarding the pubic hearings is availabie atTovMiHell. Paulette Terwilliger Town 607-273-1721 5/2/2011 . 1? I 04/01/2011 Town Clerk Monthly Report March 01,2011 ■> March 31,2011 ""^unt#Account Description Fee Description Qty Local Share V.1^55 Mam'age License Marriage Fee 5 87.50 Mam'age Transcript Marriage Transcript 14 180.00 Noise Permit Fee Noise Permit Fee 1 50.00 Temp. Certif. of Occupancy Temp. Certif. of Occupancy 1 100.00 Sub-Total:$417.50 A2191 Park Rental Fee Park Rental Fee 1 50.00 Sub-Total:$50.00 A2544 Dog Licensing Female, Spayed 49 446.00 Female, Unspayed 5 85.00 Male, Neutered 40 398.00 Male, Unneutered 5 85.00 Sub-Total:$1,012.00 B2109 Electrical Permit Electrical Permit 11 1,165.00 Sub-Total:$1,165.00 B2111 Building Permit Building Permit • 17 4,363.00 Building Permit Extension Building Pemnit Extension 2 150.00 Site Plan tnit. App. Fee Site Plan Init. App. Fee 1 100.00 Zoning Board Meeting Appl.Zoning Board Meeting Appl.2 200.00 S Sub-Total:$4,813.00 P'Hia Operating Permit Fee Operating Permit Fee 1 450.00 J Sub-Total:$450.00 B2115 Site Plan Rnal Plat Site Plan Rnal Plat 1 1,000.00 Subdiv. Rev Rnal Plat Sut>div. Rev Rnal Plat 2 300.00 Sub-Total:$1,300.00 TA30 Bid Spec Deposit Bid Spec Deposit 25 0.00 Sub-Total:$0.00 Total Local Shares Remitted: Amount paid to: NYS Ag. & Markets for spay/neuter program Amount paid to: State Health OepL Total State, County & Local Revenues:$9,443.00 Total Non-Local Revenues: To the Supervisor Pursuant to Section 27, Sub 1. of the Town Law, I hereby certify that the foregoing is i me, Pautette Terwiliiger, Town Clerk, Town of tthaca during the period stated above, in coi; monies, the application of which are otherwise provided for by law. $9,207.50 ^0^ ^ 123.00 112.50 $235.50 ^e statement of all fees and monies received by only such fees and Date _Town Clerkpervisor Debra DeAugistlnc—Notary Public - State of New %ik No. 01DE6148035^ Quaiified in Tompkins County /My Commission Expires June 19, JO /y- 05/03/2011 Town Clerk Monthly Report Page 1 April 01,2011 -April 30,2011 Account#Account Description Fee Description Qty Local Share A1255 Marriage License Marriage Fee 10 175.00 Marriage Transcript Marriage Transcript 3 30.00 Misc. Copies Misc. Copies 1 3.00 Noise Permit Fee Noise Permit Fee 1 100.00 Temp. Certif. of Occupancy Temp. Certif. of Occupancy 2 1,175.00 Sub-Total:$1,483.00 A1557 Impound Fees Impound Fees 1 60.00 Sub-Total:$60.00 A20S0 Garden Plot Garden Plot 7 170.00 Sub-Total:$170.00 A2191 Park Rental Fee Park Rental Fee 1 300.00 Sub-Total:$300.00 A2544 Dog Licensing Exempt Dogs 3 0.00 Female, Spayed 42 414.00 Male, Neutered 52 504.00 Male, Unneutered 5 85.00 Sub-Total:$1,003.00 B2109 Electrical Permit Electrical Permit 10 1,078.00 Sub-Total:$1,078.00 B2111 Building Permit Building Permit 27 5,390.00 Building Permit Extension Building Permit Extension 1 200.00 Sign Permit Sign Permit 1 500.00 Site Plan Init. App. Fee Site Plan Init. App. Fee 1 100.00 Zoning Board Meeting Appl.Zoning Board Meeting Appl.6 600.00 Sub-Total:$6,790.00 B2113 Operating Permit Fee Operating Permit Fee 2 200.00 Sub-Total:$200.00 B2115 Add. Mtg. Fee Agenda Process Add. Mtg. Fee Agenda Process 1 100.00 Rezoning/Zoning Ammend Rezoning/Zoning Ammend 1 175.00 Subdiv. Rev Final Plat Subdiv. Rev Final Plat 1 140.00 Sub-Total:$415.00 TA30 Bid Spec Deposit Bid Spec Deposit 4 0.00 Sub-Total:$0.00 05/03/2011 Town Clerk Monthly Report April 01,2011 - April 30,2011 Page "^count#Account Description Fee Description Qty Total Local Shares Remitted: Amount paid to: NYS Ag. & Markets for spay/neuter program Amount paid to: State Health Dept. Total State, County & Local Revenues:$11,841.00 Total Non-Local Revenues: Local Share $11,499.00 117.00 225.00 $342.00 To the Supervisor: Pursuant to Section 27, Sub 1, of the Town Law, I hereby certify that the foregoing Is,^ and true statement of all fees and monies received by me, Pauletle Terwilliger, Town Clerk, Town of Ithaca during the period stated above. In conijdction^^th my office, excepting only such fees and monies, the application of which are otherwise provided for by law. ' " CoJfsV/t Date Town Clerk Date TOWN OF ITHACA FINANCIAL REPORTS FOR THE PERIOD ENDING APRIL 30,2011 REPORTS: BALANCE SHEET REVENUE & EXPENSE SUMMARY and CASH & CASH EQUIVALENTS DETAILED CASH USTING FOR HDUCIARY FUNDS SUMMARY OF BANK COLLATERAL I >1 TOWN OF ITHACA BALANCE SHEET FOR THE PERIOD ENDING APRIL 30, 2011 1 GENERAL GENERAL HIGHWAY CAPITAL 1 DESCRIPTION TOWNWIDE PART-TOWN PART-TOWN WATER SEWER PROJECTS 1 FUND FUND FUND FUND FUND FUNDS ASSETS UNRESERVED CASH: CASH $3,370,354 $233,271 $1,122/166 $1,175,083 $489,067 $701,697 CASH IN CERTIFICATES OF DEPOSIT ------ PETTY CASH 725 -200 --- TOTAL UNRESERVED CASH $3,371,079 $233,271 $1,122,666 $1,175,083 $489,067 $701,697 RESERVED CASH: PARKS & OPEN SPACE $650,988 $•$-$-$-$ GENERAL PURPOSE BENEFIT 84,857 22,268 44,317 8,196 5,791 HIGHWAY EQUIPMENT --27,207 -- CASH IN CERTIFICATES OF DEPOSIT ----- TOTAL RESERVED CASH $735,845 $22,268 $71,524 $8,198 $5,791 $ OTHER ASSETS: ACCOUNTS RECEIVABLE $3,706 $2,650 $150 $-$-$ WATER a SEWER RENTS RECEIVABLE ---79,849 34,329 DUE FROM OTHER FUNDS 567,289 -72,214 -- STATE a FEDERAL AID RECEIVABLE 21,142 ---- xMUE FROM OTHER GOVTS 11,147 107,799 39,776 -- REPAID EXPENSES 177,644 61,317 79,201 9,319 7,809 1AN LOANS ----- 'OTAL OTHER ASSETS $780,928 $171,766 $191,340 $89,167 $42,138 $ TOTAL ASSETS $4,887,852 $427,305 $1,385,530 $1,272,446 $536,995 $701,697 UABtUTtES and FUND BALANCE ACCOUNTS PAYABLE $41,939 $1,077 $8,581 $2,761 $279,128 $- ACCRUED UABILITIES 94,855 60,746 94,409 --- BAN PAYABLE •----381,600 DUE TO OTHER FUNDS 53,650 -9,907 26,511 236,446 312,989 DEFERRED REVENUE --8,003 --- RESERVED FUND BALANCE 735,845 22,268 71,524 6,196 5,791 - UNRESERVED FUND BALANCE 3,961,563 343,214 1,193,107 1,234,970 15,631 7,108 TOTAL LIABILITIES a FUND BALANCE $4,887,852 $427,305 $1,385,530 $1,272,446 $536,995 $701,697 ESTIMATED FUND BALANCE FUND BALANCE - 01/01/2011 $2,630,578 $413,240 $881,661 $1,243,305 $596,317 $(365,402) Ado: REVENUE 3,220,782 347,650 1,128,410 1,314,869 696,615 406,962 Less: EXPENSE 1,153,953 395,408 745,440 1,315,053 996,261 34,452 RESERVED FUND BALANCE 735,845 22,268 71,524 8,196 5,791 - UNRESERVED FUND BALANCE 3,961,563 343,214 1,193,107 1,234,926 292,861 7,106 ' !UND BALANCE - 04/30/2011 $4,697,408 $365,482 $1,264,631 $1,243,121 $298,672 $7,108 Page 1 of 4 TOWN OF ITHACA BALANCE SHEET FOR THE PERIOD ENDING APRIL 30,2011 f \ RISK FIRE UGHTING DEBT TRUST&INLET i DESCRIPTION RETENTION PROTECnON DISTRICT SERVICE AGENCY VALLEY FUND FUND FUNDS vFUND FUND CEMETERY | ASSETS UNRESERVED CASH: CASH CASH IN CERTIRCATES OF DEPOSIT PETTY CASH TOTAL UNRESERVED CASH RESERVED CASH: PARKS & OPEN SPACE GENERAL PURPOSE BENEFIT FIDUCIARY FUNDS CASH IN CERTIFICATES OF DEPOSIT TOTAL RESERVED CASH OTHER ASSETS: ACCOUNTS RECEIVABLE CUSTOMER RECEIVABLE DUE FROM OTHER FUNDS STATE & FEDERAL AID RECEIVABLE DUE FROM OTHER GOVTS PREPAID EXPENSES BAN LOANS TOTAL OTHER ASSETS $ 111,450 $ 2,701,902 $ 19,538 $ 724,772 $ $ 111,450 $ 2,701,902 $ 19,538 $ 724,772 $ 102,877 $ 102,877 $ $$$ 9,040 9,040 ( \ TOTAL ASSETS $ 111,450 $ 2,701,902 $ 19,538 $ 724,772 $ 102,877 $ 9,040 UABfUTIES and FUND BALANCE ACCOUNTS PAYABLE ACCRUED LIABILITIES BAN PAYABLE DUE TO OTHER FUNDS DEFERRED REVENUE RESERVED FUND BALANCE UNRESERVED FUND BALANCE $ 14,426 $ 43,075 $ 750 $$ - $ 102,877 97,023 2,658,827 18,788 724,772 9,040 TOTAL LIABILITIES & FUND BAUNCE $ 111,450 $ 2,701,902 $ 19,538 $ 724,772 $ 102,877 $ 9,040 ESTIMATED FUND BALANCE FUND BALANCE - 01/01/2011 Add: REVENUE LE98: EXPENSE RESERVED FUND BALANCE UNRESERVED FUND BALANCE $ 60,214 $ 13,131 $ 9,685 $ 94,092 25,193 3,526,222 13,160 775,152 (11,016) 880,520 4,057 144,473 97,023 2,658,827 18,788 724,772 9,034 6 9,040 FUND BALANCE - 04/30/2011 97,023 $ 2,658,827 $18,788 $ 724,772 $ Page 2 of 4 TOWN OF tlHACA BALANCE SHEET for CAPITAL PROJECTS FOR THE PERIOD ENDING APRIL 30,2011 ACTIVE CAPITAL PROJECTS DESCRIPTION FUND HI FUNDH2 FUND H3 FUND HO First Street Forest Home Warren Road Gateway Trail Interceptor Traffic Calming Walkway TOTAL CAPITAL PROJECTS ASSETS UNRESERVED CASH: CASH CASH IN CERTIFICATES OF DEPOSIT TOTAL UNRESERVED CASH RESERVED CASH: PARKS & OPEN SPACE FIDUCIARY FUNDS CASH IN CERTIFICATES OF DEPOSIT TOTAL RESTRICTED CASH OTHER ASSETS: ACCOUNTS RECEIVABLE CUSTOMER RECEIVABLE DUE FROM OTHER FUNDS STATE & FEDERAL AID RECEIVABLE DUE FROM OTHER GOVTS PREPAID EXPENSES BAN LOANS TOTAL OTHER ASSETS $ 5,074 $ 322,567 $ 267,406 $ 86,650 $ 701,697 ■$ 5,074 $ 322,567 $ 287,406 $ 86,650 $ 701,697 - $ $$$ TOTAL ASSETS UABIUTIES and FUND BALANCE ACCOUNTS PAYABLE ACCRUED LIABIUITES DUE TO OTHER FUNDS RETAINAGE BAN PAYABLE RESERVED FUND BALANCE UNRESERVED FUND BALANCE 5,074 $ - $ 312,989 9,578 381,600 (94,194)86,650 $ 5,074 $ 322,567 $ 287,406 $ 86,650 $ 701,697 312,989 381,600 7,108 TOTAL LIABILITIES & FUND BALANCE $5,074 $ 322,567 $ 287,406 $ 86,650 $ 701,697 ESTIMATED FUND BALANCE FUND BALANCE - 01/01/2011 Add: REVENUE Add: RETAINANGE Less: EXPENSE RESERVED FUND BALANCE UNRESERVED FUND BALANCE FUND BALANCE • 04/30/2011 5,071 $ (262,831) $ (194,236) $ 86,594 $ (365,402) 3 306,860 100,042 56 406,962 5,074 34,452 9,578 (94,194)86,650 $ 5,074 $ 9,578 $ (94,194) $ 86,650 $ 34,452 7,108 7,108 Page 3 of 4 TOWN OF ITHACABALANCE SHEET for UGHTING DISTRICTSFOR THE PERIOD ENDING APRIL 30.2011FUNDSL-IFUNDSL-2FUNOSL-?FUNDSL^FUNDSL^FUNDSL^FUNP§l,-7FWNBSL-?FUNDSL.9TOTALDESCRIPTIONForutGlensideRenwickEastwoodClover UnsWnner'sBurteigliWesthavenCoddlngtonLIGHTINGHomeHeighteCommonsCircleDriveRoadRoadDISTRICTSASSETSUNRESERVED CASH:CASHCASH IN CERTIFICATES OF DEPOSITTOTAL UNRESERVED CASH33,51631,283$2,081 33,446351131,17331,25334,00332,273319,538RESERVED CASH:PARKS & OPEN SPACE3.3.3- 3.3.3.3.3.3.3.HDUCIARY FUNDS-.---.-.-•CASH IN CERTIFICATES OF DEPOSIT.--n------TOTAL RESTRICTED CASH3-3-3- 3-3-3-3-3-3-3-OTHER ASSETS:ACCOUNTS RECEIVABLE333- 3333333CUSTOMER RECaVABLEDUE FROM OTHER FUNDSSTATE & FEDERAL AID RECEIVABLEDUE FROM OTHER GOVTSPREPAID EXPENSESBAN LOANSTOTAL OTHER ASSETS333- 3333333TOTAL ASSETS$3,516$1,283$2,081 33,446$511$1,17331,253$4,003$2,273$19,538UABIUTIES end FUND BALANCEACCOUNTS PAYABLE3150338354 313331635435331583943750ACCRUED UABILUTESDUE TO OTHER FUNDS.--------RETAINAGE---------BAN PAYABLE------n--RESERVED FUND BALANCEUNRESERVED FUND BALANCE3,386 1,245 2,027 3,312ESTIMATED FUND BALANCEFUND BALANCE - G1/D1/2011Ado: REVENUEado: RETAINANGELess: EXPENSERESERVED FUND BALANCEUNRESERVED FUND BALANCE3 1,861 $ 699 3 1,254 3 1,797 3 308 32,272 781 1,101 2,202 270562 3 499 3801 0817662343286873,366 1,245 2,027 3,312824962441,1192801,200496 1,119 1,200 3,845 2,178 18,788TOTAL UABIUTIES& FUND BALANCE 3 3.516 3 1,283 3 2.081 3 3,446 $ 511 3 1.173 3 1.253 3 4.003 3 2,273 3 19.5381,744 3 961 3 9,6853,002 1,751 13,160902 534 4,0573,845 2,178 18,788■FUND BALANCE • 04/30/2011N^3 3,366 3 1,245 3 2.027 A312 3 496 3 1.119 3 1,200 3 3.845 3 2.178 $ ^8.y TOWN OF ITHACA REVENUE and EXPENSE SUMMARY FOR THE PERIOD ENDING APRIL 30,2011 GENERAL GENERAL HIGHWAY CAPITAL DESCRIPTION TOWNWIDE PART-TOWN PART-TOWN WATER SEWER PROJECTS FUND FUND FUND FUND FUND FUNDS REVENUE BUDGET $ 4,004,000 $1,023,364 $ 2,927,886 $5,948,184 $1,797,330 $297,000 ACTUAL & ACCRUED 3,220,782 347,650 1,128,410 1,314,869 698,615 406,962 OVER (UNDER)$ (783,218) $(675,714)$ (1,799,476) $ (4,633,315) $ (1,098,715)$109,962 %EARNED 80.4%34.0%38.5%22.1%38.9%-111.4% %UNEARNED 19.6%66.0%61.5%77.9%61.1%30.1% EXPENSE BUDGET $ 4,549,125 $1,163,714 $ 2,855,841 $5,779,635 $2,231,667 $■345,339 ACTUAL & ENCUMBRANCE 1,153,953 395,408 745,440 1,315,053 996,261 34,452 OVER (UNDER)$ (3,395,172)$(768,306) $ (2,110,401) $ (4,464,582) $ (1,235,406) $(310,888) % EXPENDED 25.4%34.0%26.1%22.8%44.6%0.0% %UNEXPENDED 74.6%66.0%73.9%77.2%55.4%0.0% ESTIMATED FUND BALANCE FUND BALANCE - 01/01/2011 $ 2,630,578 $413,240 $ 881,661 $1,243,305 $596,317 $(365,402) Actual & Accrued Add: REVENUE 3,220,782 347,650 1,128,410 1,314,869 698,615 406,962 Less: EXPENSE 1,153,953 395,408 745,440 1,315,053 996,261 34,452 FUND BALANCE - 04/30/2011 $ 4,697,408 $365,482 $ 1,264,631 $1,243,121 $298,672 $7,108 I \ CASH and CASH EQUIVALENTS UNRESERVED CASH CASH (CHECKING/SAVINGS) CASH - SJC OPERATING PETTY CASH TOTAL UNRESERVED CASH RESERVED CASH PARKS & OPEN SPACE General purpose benefit HIGHWAY EQUIPMENT FIDUCIARY FUNDS TOTAL RESERVED CASH $3,370,354 725 $233,271 $ 1,122,466 200 ^ 1,175,083 $184,980 304,087 $701,697 $3,371,079 $233,271 $ 1,122,666 ( 1,175,083 $489,067 $701,697 $650,988 $$ -$$ 84,857 22,268 44,317 8,196 5,791 -' -27,207 -- ----- $ 735.845 $ 22,268 $ 71,524 $8,196 $5,791 $ TOTAL CASH - 04/30/2011 $ 4,106,924 $ 255,539 $ 1,194,190 $ 1,183,278 $ 494,858 $ 701.697 Page 1 of 4 TOWN OF ITHACA REVENUE and EXPENSE SUMMARY FOR THE PERIOD ENDING APRIL 30,2011 RISK FIRE LIGHTING DEBT TRUST&INLET DESCRIPTION RETENTION PROTECTION DISTRICT SERVICE AGENCY VALLEY FUND FUND FUNDS FUND FUND CEMETERY REVENUE BUDGET $10,000 $3,408,137 $13,150 $775,918 $$ ACTUAL 25,193 3,526,222 13,160 775,152 -6 OVER (UNDER)$15,193 $118,085 $10 $(766)$$ 6 % EARNED 251.9%103.5%100.1%99.9%0.0% % UNEARNED -151.9%-3.5%-0.1%0.1%0.0% EXPENSE BUDGET $11,500 $3,372,500 $14,150 $815,918 $$ 1,500 ACTUAL & ENCUMBRANCE (11,616)880,526 4,057 144,473 •. OVER (UNDER)$(23,116) $ (2,491,974) $(10,093)$(671,445) $$ (1,500) % EXPENDED -101.0%26.1%28.7%17.7%0.0% % UNEXPENDED 201.0%73.9%71.3%82.3%100.0% ESTIMATED FUND BALANCE FUND BALANCE - 01/01/2011 $60,214 $13,131 $9,685 $94,092 $$ 9,034 ACTUAL & /ACCRUED Add: REVENUE 25,193 3,526,222 13,160 775,152 -6 Less: EXPENSE (11,616)880,526 4,057 144,473 -- FUND B/\LANCE - 04/30/2011 $97,023 $2,658,827 $18,788 $724,772 $$ 9,040 CASH and CASH EQUIVALENTS UNRESERVED CASH CASH (CHECKING/SAViNGS) CASH - SJC OPERATING PETTY CASH TOTAL UNRESERVED CASH RESERVED CASH PARKS & OPEN SPACE GENERAL PURPOSE BENEFIT HIGHWAY EQUIPMENT FIDUCIARY FUNDS TOTAL RESERVED CASH $ 111,450 $ 2,701,302 $ 19,538 $ 724,772 $ $ - $ $111,450 $ 2,701,902 $19,538 $724,772 $ - $- $- $ - $- $ t1 11 - 102,877 9,040 $ 102,877 $ 9,040 TOTAL CASH • 04/30/2011 $ 111.450 $ 2,701,902 $ 19,538 $ 724.772 $ 102,877 $ 9.040 ^ \ i \ Page 2 of 4 TOWN OF ITHACA REVENUE and EXPENSE SUMMARY for CAPITAL PROJECTS FOR THE PERIOD ENDING APRIL 30.2011 ACTIVE CAPITAL PROJECTS FUND HI FUND H2 FUND H3 FUND H8 TOTA^ DESCRIPTION Rrst Street Forest Home Warren Road Gateway Trail CAPITAL interceptor Traffic Calming Walkwray PROJECTS REVENUE BUDGET $$ 297,000 $-$.$297,000 ACTUAL & ACCRUED 3 306,860 100,042 56 406,962 OVER (UNDER)$ 3 $ 9,860 $100,042 $56 $109,962 % EARNED 0.0%103.3%0.0%0.0%137.0% % UNEARNED 0.0%-3.3%0.0%0.0%-37.0% EXPENSE BUDGET $$ 33,622 $226,717 $85,000 $345,339 ACTUAL & ENCUMBRANCE -34,452 -•34,452 OVER (UNDER)$$ 829 $(226,717)$(85,000)$(310,888) % EXPENDED 0.0%102.5%0.0%0.0%0.0% % UNEXPENDED 0.0%-2.5%100.0%100.0%0.0% ESTIMATED FUND BALANCE FUND BALANCE - 01/01/2011 $ 5,071 $ (262,831) $(194,236) $86,594 $(365,402) Actual & Accrued Add: REVENUE 3 306,860 100,042 56 406,962 add: RETAINANGE ---.. Less: EXPENSE -34,452 --34,452 FUND BALANCE - 04^0/2011 5,074 $9,578 $ (94,194) $ 86,650 $7,108 CASH and CASH EQUIVALENTS CASH (CHECKING/SAVINGS) $ 5,074 $ 322,567 $ 287,406 $ 86,650 $ 701,697 INVESTMENTS . . . . . TOTAL CASH-04/30/2011 $ 5,074 $ 322,567 $ 287,406 $ 86,650 $ 701,697 Page 3 of 4 TOWN OF ITHACAREVENUE and EXPENSE SUMMARY for LIGHTING DISTRICTSFOR THE PERIOD ENDING APRIL 30,2011FUND SL-1FUND SL-2FUND SL-3FUND SL-4FUNDSL-5FUND SL-6FUND SL-7FUND SL-8FUND SL-9TOTALDESCRIPTIONForestGlensldeRenwickEastwoodClover LaneWinner'sBurlsighWesthavenCoddingtonLIGHTINGHomeHeightsCommonsCIrdeDriveRoadRoadDISTRICTSREVENUEBUDGET$ 2,270$780$ 1,100$ 2,200$270$ 800$ 980$3,000$1,750$ 13,150ACTUAL & ACCRUED2,2727811,1012,2022708019813,0021,75113,160OVER (UNDER)$ 2$1$ 1$ 2$0$ 1$ 1$2$1$ 10%EARNED100.1%100.1%100.1%100.1%100.1%100.1%100.1%100.1%100.1%100.1%% UNEARNED-0.1%-0.1%-0.1%-0.1%-0.1%-0.1%-0.1%-0.1%-0.1%-0.1%EXPENSEBUDGET$ 3,270$780$ 1,100$ 24200$270$ 800$ 980$3,000$1,750$ 14,150ACTUAL & ENCUMBRANCE766234328687822442809025344,057OVER (UNDER)$ (2,504) $(546) $ (772)$ (1.513) $(188) $ (556) $ (700)$(2,098) $(1,216) $ (10,093)%EXPENDED%UNEXPENDED23.4%76.6%30.1%69.9%29.8%70.2%31.2%68.8%30.4%69.6%30.5%69.5%28.6%71.4%30.1%69.9%30.5%69.5%28.7%71.3%ESTIMATED FUND BALANCEFUND BALANCE-01/01/2011 $ 1,861 $Actual & Accrub)Add: REVENUE 2,272add: RETAINANGELess: EXPENSE 766781234$ 1,254 $ 1,797 $ 308 $ 562 $ 499 $ 1,744 $ 961 $ 9,6851,101 2,202 270 801 981 3,002 1,751 13,160328 687 82 244 280 902 534 4,057FUND BALANCE-04/30/2011 $ 3,366 $ 1,245 $ 2,027 $ 3,312 $ 496 $ 1,119 $ 1,200 $ 3,845 $ 2,178 $ 18,788CASH andCASH EQUIVALENTSCASH (CHECKING/SAVINGS)INVESTMENTS3,516 $ 1,283 $ 2,081 $ 3,446 $ 511 $ 1,173 $ 1,253 $ 4,003 $ 2,273 $ 19,538TOTAL CASH - 04/30/2011$ 3,516 $ 1,283 $ 2,081 $ 3,446 $ 511 $ 1,173 $ 1,253 $ 4,003 $ 2,273 $ 19,53833>4of4 TOWN OF ITHACA DETAILED CASH LISTING - FIDUCIARY FUNDS FOR THE PERIOD ENDING APRIL 30,2011 DESCRIPTION AMOUNT TRUST & AGENCY FUND TA200C DISBURSEMENTS CHECKING $ TA200P PAYROLL CHECKING 16,925.31 TA202 ON-LINE COLLECTIONS 4.73 TA205 NEXTEL SITE LEASE DEPOSIT 4,484.63 TA206 ITHACA TOWERS OPTION ESCROW 11,798.61 TA207 WIRELESS ONE 4,575.81 TA209 EMPLOYEE FLEXIBLE SPENDING 2,172.22 TA210 STORMWATER COALITION 41,818.36 TA211 VERIZON WIRELESS ESCROW 270.27 TA212 CAYUGA LAKE WATERSHED INTERMUNICIPAL ORG 20,826.76 TOTAL CASH: TRUST & AGENCY FUND $ 102,876.70 INLET VALLEY CEMETERY FUND TE202 INLET VALLEY CEMETERY - EXPENDABLE TRUST $ 9,039.58 TOTAL CASH: FIDUCIARY FUNDS $ 111,916.28 TOWN OF ITHACA SUMMARY OF BANK COLLATERAL FOR THE PERIOD ENDING APRIL 30,2011 TOMPKtNS TRUST COMPANY: CASH & CASH EQUIVALENTS $ 11,606,065 INVESTMENTS TOTAL CASH ON DEPOSIT LESS: FDIC INSURANCE $11,606,065 $250,000 LESS: FMV OF COLLATERAL ON DEPOSIT ® 4/30/2011 U.S. GOVERNMENT AGENCY OBLIGATIONS OVER (UNDER) COLLATERALIZED $15,017,192 $3,161,127 CASH ASSETS COLLATERAUZED @ FMV 4/30/2011 129% Collateral Is held by the Bank off New York, pledged ffor the Town off Ithaca, New York, for all deposits and/or repurchase agreements off Tompklns Trust Company. NOTE: For deposits in excess off FDIC coverage. General Municipal Law, section 10 requires that the excess cunounts are to be secured by eligible collateral. t \ / S Planning Department Report - For March & Aprii 2011 \ Submitted to the Ithaca Town Board, May 9,2011 Planning Board - Development Reviews Holochuck Homes Subdivision - The Planning Board met every Tuesday in March for the consideration of the Holochuck Homes Subdivision project. Due to errors that were discovered in the Environmental Impact Statement (EIS) regarding traffic model results affecting two City intersections (N. Fulton/Cliff St. [Buffalo St.] and Taughannock Blvd/Cliff St.) the Holochuck applicants and the Planning Board agreed, at the March 8*^ meeting to reopen the Final EIS (which had been accepted on Feb. 1®^) for the limited purpose of having the applicants provide corrected traffic analysis tables and related text. The Board accepted the revised FEIS on March IS^**, with the corrected analysis for the two intersections. The Board then continued consideration of the Finding Statement on March 22"^, 29^, and April 5^, and on April 5^^^ adopted the Finding Statement for the project, with incorporated mitigation measures, and granted Preliminary Site Plan Approval. The applicants have numerous conditions/requirements to fulfill before retuming to the Planning Board for consideration of Final Site Plan Approval. Belle Sherman Cottages - Received Final Site Plan/Subdivision Approval. The proposal involves the development of 19 single-family houses and 10 attached townhouse units on 3.1 +/- acres constructed along a new private road (Summer Lane) located between Worth Street and Clover Lane. The project also includes a play area, landscaping, sidewalks, and a new connection to the East Ithaca Recreation Way. Susan J. and Harold Mix, Owners; Agora Homes and Development, LLC, Applicants. Lisa Lane 2-lot Subdivision - Received Preliminary and Final Subdivision Approval for a proposed two-lot subdivision located at 14 and 18 Lisa Lane. The project involved subdividing off a +/- 2,063 square foot strip of land from the northern edge of 18 Lisa Lane to be consolidated with 14 Lisa Lane. Burton S. & Tamara L. Markowitz and G. David & Joan Jacobs Brumberg, Owners. John Street 2-lot Subdivision - Received Preliminary and Final Subdivision Approval for a proposed 2-lot subdivision located at 23 John Street. The project involved subdividing the parcel into a +/- 0.377 acre vacant parcel and a +/- 0.415 acre parcel containing sin existing house. Walid M. & Siu-Sing Shantur, Owners. Berggren/Briggs 4-lot Subdivision - Received Preliminary and Final Subdivision Approval for a proposed land exchange between two parcels, one located at 119 Williams Glen Road and the other at 1105 Trumansburg Road. The exchange was to settle a legal dispute and involved a 0.277 +/- acre strip of land and a 1.625 +/- acre triangular piece of land. William Buckley Briggs and Betty Jane Berggren, Owners/Applicants; John Alden Stevens, Esq., Agent Ithaca Waldorf School - Sketch Plan consideration to allow the Waldorf School to temporarily utilize the first floor of the east wing of the existing Biggs Building for school operations beginning in August 2011. The only exterior modifications involve the addition of a play structure to the southeast of the facility and signage near the entrance. Cayuga Medical Center, Owner; Ithaca Waldorf School, Applicant; Todd Bittner, Agent ^ ^ / \ Comprehensive Plan Conunittee The connmfiittee continues to discuss aspects of the draft Future Land Use Map prepared by staff. The March and April meetings were devoted to detailed discussion of the major growth potential areas on the Town's East, West and South Hills, as well as along Elmira Road. Aerial maps and information concerning specific development proposals were provided to assist the discussion. For the April 28''^ meeting, committee members requested staff to prepare/provide several materials, including water and sewer service maps for West Hill, agricultural zoned parcel data information, and traffic data relevant to the four potential growth areas. The meeting discussion focused on this information and other related issues. Codes and Ordinances Committee (COG) The committee completed work on revisions to the Town Code pertaining to "garage" and "accessory building" definitions and references and referred this to the Town Board for consideration of adoption. The committee continued work on revisions to the Conservation Zone amendments, tackling issues such as the definition of clear cutting and how to regulate/control excessive cutting of trees. University Planner, Mina Amundsen, attended the April COC meeting and helped initiate the committee's discussion of comments on the Stream Setback Law. Cornell submitted extensive comments on the law and these along with comments from two Town residents will be upcoming discussion items. A recent inquiry from a Town resident conceming placement of an outdoor wood boiler on their property prompted the Planning Director to suggest the COC consider adding the regulation of wood boilers to the list of COC projects. Planning Conunittee The conunittee continued discussion of a possible development moratorium on West Hill at the March meeting. The conunittee agreed to several minor modifications to the draft moratorium law and debated the pros and cons of carving out exemptions in the draft moratorium boundary map. The committee agreed to refer consideration of the moratorium to the Town Board and obtain input from Susan Brock on whether to modify the map or have each developer pursue waivers from the moratorium. At the April meeting the conunittee provided conunents on the Ithaca Beer Company draft Planned Development zone language and referred the PDZ to the Town Board. The conunittee also discussed potential meetings with City officials regarding West Hill planning issues. Conservation Board Mark Whitmore, Forest Entomologist from Cornell, provided information on the Emerald Ash Borer and its impacts regionally and potentially locally. Mark explained that the insects originated from China, and they have a "good chance of wiping out ash trees in North America." The mid-west U.S. has already been greatly affected, and due to not acting quickly enough, entire streets lined with ash trees were cleared due to the risks of large dead trees with potentially harmful limbs falling. New York was the first state to limit the movement of firewood in attempts to slow down the spread of the emerald ash borer. f y ^ The Board announced the recipient of the 2011 Richard B. Fischer Environmental Conservation Recognition Award as EcoVillage at Ithaca. A tree planting ceremony will take place on May 14'** in the Westhaven Preserve to celebrate the award recipients. The Scenic Resources Committee is preparing a formal proposal for a wayside exhibit at the East Shore Park. The exhibit is the first of possibly several exhibits intended to bring attention and appreciation to important scenic views in the Town. Agriculture Plan Committee The Committee is in the process of seeking input on the draft Agricultural and Farmland Protection Plan from various agricultural experts, including the local farmers. The Committee held a meeting with Town farmers on March 22"*^, with 12 people in attendance. The purpose of the meeting was to provide an overview of the plan and to obtain feedback. Discussion was focused on the *Tarm operation" definition, the goals and recommendations section, and the proposed draft Agricultural Committee Charter. In March, copies of the draft plan were provided to the Tompkins County Agricultural & Farmland Protection Board (AFPB) with a brief overview of the Plan provided by Town Planning staff and Cornell Cooperative Extension staff. In April, the AFPB returned with various questions and comments on the Plan, with a couple members expected to provide additional comments separately. Also in April, copies of the draft were provided to the Finger Lakes Land Trust and representatives for Cornell University. Ithaca Tompkins County Transportation Council - the County is still assessing options for the Hanshaw Road project. There are three sidewalk/shoulder separation designs under consideration, each having there own benefits and drawbacks. The designs include: 1) 5 ft. walkway and 4 ft. road shoulder separated by a four foot grass swale, 2) 5-6ft walkway and 4ft. shoulder, with a portion of the shoulder to include a 3ft concrete/asphalt gutter (gutter serves as separation between should and sidewalk which are at same grade); 3) variable width raised sidewalk with curbing and 4 ft. shoulder. A presentation on the design options was presented at a public hearing on March 16, 2010. The presentation slides can be viewed at www.tompkins-co.org^ighway/hanshaw.html. Other Activities Planning Director attended: Interactive webinar - "Complete Management Course for Planning Directors" - Modules 3 and Module 4 (People Skills Part 1&2); Meeting with Ed Marx, Tompkins County Commissioner of Planning, to leam of the various County initiatives and projects and to discuss general municipal planning issues; Meeting with Martha Armstrong from Tompkins County Area Development (TCAD) for a TCAD orientation session; Meeting with Tim Logue, City of Ithaca Transportation Engineer, to discuss general transportation issues; CU East Village development meeting - meeting included representatives from Town of Ithaca, Cornell, and T. County. The meeting was initiated by Martha Robertson to urge CU to move forward on plans for the E. Village concept, as described in the CU Master Plan. • West Hill property owners meeting - meeting initiated by T. County Planning Dept. which was a follow-up to an earlier meeting regarding CMC's feasibility study for Combined Heat and ^ Power/district energy at their facility. General discussion of West Hill issues, information provided on the Town's Comprehensive Plan process, landowners expressed interest in being part of the Town's planning process. • Various other meetings with landowners, developers and others - including Orlando lacovelli, Evan Monkmeyer, Larry Fabbroni, and Rosalind and Salvatore Grippi, Staff attended: • Mike Smith, along with the Town's Parks Maintenance Manager, attended the first two meetings of the Tompkins County Emerald Ash Borer Task Force. The Task Force is a county wide organization that would serve as a center for expertise and community involvement. Over time, the organization will help to develop priorities, organize volunteer efforts, develop inter-municipal cooperation, and explore funding ideas. The first activity (associated widi Arbor Day) was to raise awareness of the EAB by tying purple ribbons around ash trees throughout the community, with a tag explaining why the ribbons are in place and where to go for more information. Mike has also developed a small display in the lobby of Town Hall. • Webinars/workshops attended by various Planning staff: - Demographic Data Workshop: Uses, Sources, Tools, March IS*'', presented by CU CaRUD and U.S. Census Bureau; - Helping a "New Generation" Succeed in Farming, March 16*''; - Conservation Biodiversity in Subdivision Development, March^^"*'; - Planning for an Aging Society: Technologies for Safe Transportation Mobility, March 25*''; - U.S. Green Building Council's LEED for Neighborhood Development Standards presentation, April 13*''; presenter - Lew Durland, Hunt Engineers; - Campus Planning for Pedestrians and Bicyclists, April 15*''. Submitted by Susan Ritter, Director of Planning f \ Website Network/Record Specialist Report May 9,2011 • Construction of new TOI website completed. Launching of new site has been delayed due to shift in work priorities and difficulty switching domain name hosting. Network Additional Configuration of network accounts for outgoing and incoming staff. I.T. orientation for new staff in Accounting, Planning and Public Works Installation of new computers at Public Works, Planning and Accounting Department Implementation of new Town Clerk software, BAS, which replaced Williamson Law Book. Working member of the Records Management Advisory Board Committee. Participated in a round-table discussion regarding use of Social Media in Local Gov't.