HomeMy WebLinkAboutTB Minutes 2011-02-07^� 4� pF r?+ Meeting of the Ithaca Town Board
�= � Monday, February 7, 2011 at 5:30 p.m.
f 215 North Tioga Street, Ithaca, NY 14850
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Agenda
Call to Order and Pledge of Allegiance
2. Report of Tompkins County Legislature
3. Report of Ithaca Common Council
4. Fire Commissioner's Quarterly and Year End Report
5. Persons to be Heard and Board Comments
6. Discuss Westhaven Road Speed Limit Request and Consider Referral to Tompkins
County
7. Discuss recommendation from Public Works Committee regarding concerns of the
Christopher Circle Neighborhood Group
r— 8. Discuss and Consider Approval of Design Agreement with Cornell University and
Tompkins County regarding the Pine Tree Road Bridge Bicycle and Pedestrian
Improvement Project
a. Authorize Supervisor to sign Agreement
9. Discuss and Consider Acceptance in Concept of the Location of Road, Park and
Utilities in Conjunction with the Ithaca Estates III Project
10. 2010 Department Year End Reports and Priorities
11. Consider Approval of Increased Services from the Joint Youth Commission and
Authorization for the Supervisor to Sign a New Contract
12. Consider Approval of Final Budget Amendments for 2010
13. Consider Setting Records Management Day for March 4, 2011
14. Consider Approval of Establishing a Sick Bank for Gail Kroll
15. Consider Approval of Resolution Urging NYS, Before Imposing a Property Tax Cap,
to Significantly Cut the Unfunded Mandates that Cause Local Property Tax Increases
16. Consider Approval of Resolution Urging NYS Legislature to Support the Farmland
Protection Program and Environmental Protection Fund
17. Discuss and consider adoption of amended Public Interest Order for the Ithaca Area
Wastewater Treatment Facility Upgrade Project
18. Discuss Southern Cayuga Lake Intermunicipal Water Commission (SCLIWC)
Contract with International Union of Operating Engineers
a. Consider approval of SCLIWC Contract
b. Consider approval of SCLIWC Employee Wages for 2011
19. Consent Agenda Items
a. Approval of Town Board Minutes
b. Town of Ithaca Abstract
c. Bolton Point Abstract
d. Approval of Permanent Appointment of Water Treatment Plant Operator
Assistant — SCLIWC
e. Approval of Permanent Appointment of Sustainability Planner
20.
Report of Town Officials
21.
Report of Town Committees
22.
Intermunicipal Organizations
23.
Review of Correspondence
24.
Consider Adjournment
Meeting of the Ithaca Town Board
Monday, February 7, 2011 at 5:30 p.m.
215 North Tioga Street, Ithaca, NY 14850
Minutes
Board Members Present: Herb Engman, Supervisor; Bill Goodman, Assistant Town
Supervisor; Pat Leary, Tee -Ann Hunter, Eric Levine, Rich DePaolo, Nahmin Horwitz
Staff Present: Susan Ritter, Director of Planning, Bruce Bates, Director of Code
Enforcement; Mike Solvig, Director of Finance, Judy Drake, Director of Human
Resources; Lisa Carrier-Titti, Information Technology Specialist and Paulette
Terwilliger, Town Clerk Susan Brock, Attorney for the Town
Call to Order and Pledge of Allegiance
Supervisor Engman called the meeting to order at 532 p.m. and lead the assemblage in
the pledge of allegiance. Mr. Engman then proposed a number of changes to the
agenda, shifting some items forward and adding additional items. The changes were
approved by the Board.
Report of Tompkins County Legislature — None
Report of Ithaca Common Council — None
Fire Commissioner's Quarterly and Year End Report (Attachment #1)
Bill Gilligan, Fire Commissioner gave read highlights from the submitted report and then
took questions from the Board.
Mr. Horwitz noted that it looked as if the percentage of calls was 75% city and 25% town
and asked if that was also representative of the costs for the department. Mr. Gilligan
responded that he was not sure, but he would explore that question.
Mr. Engman noted that the Emergency Services Advisory Board does not have
representation from the Town. Mr. Gilligan responded that he would look into that also.
Persons to be Heard and Board Comments
Pine Tree Road Bridge Issue
Christa Bissell (Attachment #2)
Ms. Bissel lives on Pine Tree Road and stated that she was surprised this topic was on
the agenda given the public meeting that solicited comments and nothing has seem to
come from that. She had a hand out with the history of the topic and the Tompkins
County Freight Traffic Study report and sections of the Towns Transportation Study
stating that residential areas should be preserved. The neighborhood is concerned
about any increase in truck traffic that taking down the bridge will generate. There were
14 residents present.
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George Conneman, spoke as a resident of East Hill Neighborhood — He also thought
the residents had been promised another public hearing and the county keeps ignoring
the concerns of the neighborhood and there are alternatives to raising the bridge. He
submitted a letter he has written to the County and he asked that the Town look at the
solutions before considering this action. (Attachment #3)
Bernie Hutchins from Hanshaw Rd discussed the Hanshaw Rd Walkway/Sidewalk
issue. He had a packet of excerpts from past board meetings. (Attachment #4)
In brief, Mr. Hutchins stated that over 80% of the residents are opposed to the sidewalk
and they are not being heard or taken seriously. They are also concerned about the
liability from the sidewalks. The Town says it is not liable unless notice is received so
who is.
There was discussion about the liability and "notice of defect" law with Ms. Brock
explaining the law. The law is the same as the town's liability for roads. Mr. Engman
responded that the Town has made it very, very clear that we would maintain the
sidewalk but we can not control a private plower dumping snow on the sidewalk and the
Town not knowing it. Mr. DePaolo asked Ms. Brock who would be liable and she
declined to answer because she was not aware of this concern. She did state that this
law was passed to alleviate the Hanshaw Rd Resident's concerns but because it was
passed prior to the completion and therefore had a lot of "if' and "when" such and such
happens, it seems to have had the opposite effect. Mr. Hutchins reiterated that they are
concerned about their liability.
Westhaven Rd Speed Limit Request
Cindy Massicci regarding the Westhaven Rd speed limit reduction. She pointed out
the differences between the last petition and the current one. Mr. Weber noted that
they are planning to replace some speed signs with brighter ones.
Christopher Circle Neighborhood Group
Bud Dolch, Paul Merrill, Joe Giordano and Keith Millman addressed the Board
regarding the Christopher Circle staging area at the water tank. The residents
reiterated their concerns about the site regarding overuse of the site for staging and
storage and the associated danger to the children, violations of the town's own laws and
zoning, and the deterioration of their neighborhood.
Discuss Westhaven Road Speed Limit Request and Consider Referral to
Tompkins County
TB RESOLUTION NO. 2011-022: Petition to Lower Speed Limit on Westhaven
Road between Route 79 and Elm Street
WHEREAS, the Town of Ithaca has received a petition from the residents in the area of
Westhaven Road to request a speed limit reduction from 40 mph to 30 mph; and
WHEREAS, the petition states;
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1. there is a significant and dangerous blind spot on a steep incline about halfway
up the road; and
2. the road has a significant grade which increases the distance needed to stop,
especially when conditions are wet, icy, or snowy; and
3. heavy traffic during the morning and evening commute can be a threat to those
not in vehicles; and
4. vehicle speeding is a problem, especially in the morning and evening when
neighborhood residents walk or bike along the road; and
5. the road has limited shoulders, and in some places, no safe off-road walking
space; and,
6. the road receives very high use from area residents of all ages, including very
young children, and many use it regularly for walking, cycling, running, dog -
walking and pushing their babies in strollers. It can be difficult to move off the
road quickly enough to avoid the higher speed traffic; and,
7. since there have been serious accidents (fatalities) and near -miss accidents at
the intersection of Westhaven, Coy Glen, and Elm Street, reducing the speed
limit would help mitigate this problem; and,
8. the large number of deer crossing both on Westhaven and Elm Street are a
significant hazard and many have hit deer on these streets; and
WHEREAS, the Public Works Committee heard the request at their December 7, 2010
meeting and voted to move the request to the Town Board for consideration; now
therefore be it,
RESOLVED, the governing Town Board of the Town of Ithaca does hereby request that
Tompkins County forward to New York State Department of Transportation Traffic
Safety Division the Town's request to reduce the speed limit to 30 mph on Westhaven
Road between Route 79 and Elm Street.
MOVED: Rich DePaolo SECONDED: Tee -Ann Hunter
VOTE: Ayes: Engman, Goodman, Leary, Hunter, DePaolo, Levine and Horwitz
Motion passed unanimously
Discuss recommendation from Public Works Committee regarding concerns of
the Christopher Circle Neighborhood Group
Mr. Goodman gave a report that going forward the Town would use the staging area for
the completion of the Warren Rd Walkway which is expected to be done this year and
then on a project -by -project basis and of course the emergencies. Mr. Goodman added
that looking at the history it seems it may have been used for non -Northeast projects
and in the future we should look at different possibilities for staging areas.
Mr. Weber updated the Board on the remaining construction schedule and Mr. Engman
noted that this is a Safe Routes to School program grant of which the school was a
sponsor and we still have to do an educational program to the schools.
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Mr. Engman then asked how this procedure should be finalized. Discussion followed
and Mr. Weber noted that if the Town is doing the work, the staging details will be in the
proposal sent to the Board, and if it is going to go to bid, then they will be responsible
for staging areas and would not be permitted to use the towns property. It was decided
to have another discussion at the Study Session with a draft written procedure to act on.
The discussion then turned to the legal opinion of what the Town can and can't do and
whether that determination would be public. Mr. DePaolo noted that policy is different
than legality. The Town could legally be allowed to do something, but by policy, don't
do something.
Consider Approval of Increased Services from the Joint Youth Commission and
Authorization for the Supervisor to Sign a New Contract
Mr. Engman explained the contract. There was some confusion regarding amounts and
benefits being paid to the cooperative extension. Discussion followed.
TB RESOLUTION NO. 2011-023: APPROVAL OF INCREASED SERVICES FROM
THE JOINT YOUTH COMMISSION AND AUTHORIZATION FOR THE TOWN
SUPERVISOR TO SIGN THE NEW CONTRACT
WHEREAS the Town of Ithaca Recreation and Youth Services Coordinator retired near
the end of 2010 and
WHEREAS the Town values highly its Youth Employment Program for its many benefits
for the Town's young people and
WHEREAS youth employment applications, interviews and placements begin in the
month of February and a contractual arrangement is needed to replace the
Coordinator's responsibilities and
WHEREAS the Joint Youth Commission has ably facilitated many of the Town's youth
programs for many years
Therefore Be It
RESOLVED that the allocation to the Joint Youth Commission be increased by $40,516
to provide for the interviewing and hiring of a full-time youth program coordinator and to
plan, administer and evaluate the Town's youth employment program (and youth
development programs) and to manage the payroll, workers' compensation and
unemployment insurance for the hired youth and
FURTHER RESOLVED that the Town Supervisor is authorized to sign the contract with
Cooperative Extension of Tompkins County to administer the JYC programs.
MOVED: Mr. Engman SECONDED: Ms. Leary
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VOTE: Ayes: Engman, Goodman, Leary, Horwitz, Hunter, Levine and DePaolo
Motion Passed Unanimously
Discuss and Consider Acceptance in Concept of the Location of Road, Park and
Utilities in Conjunction with the Ithaca Estates III Project
Ms. Ritter gave the progress and history of the project through the Planning Board and
what the actions are for the Board now. Discussion followed.
Mr. Evan Monkemeyer was present to answer questions from the Board. He noted that
the project houses are all "green" and targeted for $225K — no more than $300K — and
he was hoping for a Fall start.
Questions from the Board
The easement and the park location were discussed and described and how the access
to the park and future build -out will look. There will be a bikeway and walkway in the
final build -out. Rockcrest Rd and Menarda Way are the two roads the Town will be
accepting and more details were discussed which can be found in the Planning Board
files.
The issue of the missing easement for access to a watermain and extension across the
street were discussed. Details of the history of that watermain were discussed. Mr.
Monkemeyer wanted the town to take over the entire watermain to the meter instead of
just the main portion detailed in the easement for maintenance. Mr. Weber did not
advise that that happen because it was not built to Town specifications. Discussion
followed.
The Board's acceptance is contingent on Mr. Monkemeyer signing and filing the
easement and he can not receive Planning Board approval until the acceptance from
the Town Board is final.
2010 Department Year End Reports and Priorities
Postponed to study session
Consider Approval of Final Budget Amendments for 2010
TB RESOLUTION NO. 2011- 025: Approval of Budget Transfers, Amendments
and Modifications for the Year Ending December 31, 2010.
WHEREAS, in preparation of closing the budgetary and accounting records of the Town
of Ithaca, the Town Finance Officer has reviewed all budgetary revenue and appropriation
accounts for the year ending December 31, 2010, and
WHEREAS, this review disclosed certain budgetary revenues and expenditures requiring
transfers, amendments or modifications needed to close the budgetary and accounting
records of the Town of Ithaca for the year ending December 31, 2010, and
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WHEREAS, these findings are summarized below showing the net impact on the Fund
Balance in each operating fund (detailed accounting entries attached).
General Townwide Fund
Beginning Fund Balance at 1/01/10 $ 2,828,632.55
ADD: Total Revenues 3,550,562.62
LESS: Total Expenditures 3,748,617.32
Ending Fund Balance at 12/31/10 $ 2,630,577.85
Net Decrease to Fund Balance from 2010 Operations: $ (198,054.70)
General Part -Town Fund
Beginning Fund Balance at 1/01/10 $ 369,810.45
ADD: Total Revenues 1,124,012.89
LESS: Total Expenditures 1,080,583.20
Ending Fund Balance at 12/31/10 $ 413,240.14
Net Increase to Fund Balance from 2010 Operations: $ 43,429.69
Highway Part -Town Fund
Beginning Fund Balance at 1/01/10 $ 397,477.34
ADD: Total Revenues 2,440,171.45
LESS: Total Expenditures 1,955,987.50
Ending Fund Balance at 12/31/10 $ 881,661.29
Net Increase to Fund Balance from 2010 Operations: $ 484,183.95
Watpr Pi inrl
Beginning Fund Balance at 1/01/10 $ 885,113.37
ADD: Total Revenues 2,966,149.28
LESS: Total Expenditures 2,607,958.04
Ending Fund Balance at 12/31/10 $ 1,243,304.61
Net Increase to Fund Balance from 2010 Operations: $ 358,191.24
Sewer Fund
Beginning Fund Balance at 1/01/10 $ 1,523,577.15
ADD: Total Revenues 1,389,453.24
LESS: Total Expenditures 2,316,713.25
Ending Fund Balance at 12/31/10 $ 596,317.14
Net Decrease to Fund Balance from 2010 Operations: $ (927,260.01)
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Capital Project Funds
Beginning Fund Balance at 1/01/10 $ (8,433.13)
ADD: Total Revenues 208,899.66
LESS: Total Expenditures 565,868.41
Ending Fund Balance at 12/31/10 $ (365,401.88)
Net Decrease to Fund Balance from 2010 Operations: $ (356,968.75)
Risk Retention Fund
Beginning Fund Balance at 1/01/10
$
85,299.04
ADD: Total Revenues
24,067.19
LESS: Total Expenditures
49,152.32
Ending Fund Balance at 12/31/10
$
60,213.91
Net Decrease to Fund Balance from 2010 Operations:
$
(25,085.13)
Fire Protection Fund
Beginning Fund Balance at 1/01/10
$
516,369.04
ADD: Total Revenues
3,033,544.22
LESS: Total Expenditures
3,536,782.64
Ending Fund Balance at 12/31/10
$
13,130.62
Net Decrease to Fund Balance from 2010 Operations:
$
(503,238.42)
Lighting District Funds
Beginning Fund Balance at 1/01/10
$
14,445.26
ADD: Total Revenues
7,536.13
LESS: Total Expenditures
12,295.95
Ending Fund Balance at 12/31/10
$
9,685.44
Net Decrease to Fund Balance from 2010 Operations:
$
(4,759.82)
Inlet Valley Cemetery Expendable Trust Fund
Beginning Fund Balance at 1/01/10
$
-
ADD: Total Revenues
12,282.55
LESS: Total Expenditures
3,248.82
Ending Fund Balance at 12/31/10
$
9,033.73
Net Increase to Fund Balance from 2010 Operations:
$
9,033.73
Debt Service Fund
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Beginning Fund Balance at 1/01/10 $ 84,883.80
ADD: Total Revenues 841,392.27
LESS: Total Expenditures 832,183.67
Ending Fund Balance at 12/31/10 $ 94,092.40
Net Increase to Fund Balance from 2010 Operations: $ 9,208.60
RESOLVED, that this Town Board authorizes and directs the Town Finance Officer to
record all year end budget transfers, amendments and modifications, including all other
changes deemed appropriate and necessary, to close the financial records for the Town
of Ithaca for the year ending December 31, 2010.
MOVED: Tee -Ann Hunter SECONDED: Rich DePaolo
VOTE: Ayes: Engman, Leary, Goodman, Levine, Horwitz, Hunter and DePaolo
Motion passed unanimously
Consider Setting Records Management Day for March 4, 2011
TB RESOLUTION NO. 2011-026: Set Records Management Dav
WHEREAS, the Records Management Officer & the Records Management
Advisory Board have found it beneficial to hold an annual Records Management Day in
order to cycle records into storage and prepare records for year-end disposition; now,
therefore, be it
RESOLVED, that the Town of Ithaca Town Board hereby approves closing Town
Hall on Friday, March 4, 2011 for Records Management Day.
MOVED: Tee -Ann Hunter SECONDED: Bill Goodman
VOTE: Ayes: Engman, Goodman, Leary, Hunter, DePaolo, Levine and Horwitz
Motion passed unanimously
Consider Approval of Establishing a Sick Bank for Gail Kroll
TB RESOLUTION No. 2011-027: Approval to Create Sick Bank for Gail Kroll
WHEREAS, the Personnel Committee recommends the creation of a Sick Bank
for Gail Kroll, due to an illness, in which employees can donate a one time amount up to
40 hours of their sick time for the sole use of Gail Kroll; and
WHEREAS, the sick time donated shall be used solely to provide additional time
while she is out of work recuperating due to the illness that caused her to be
hospitalized;
Now, therefore, be it
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RESOLVED, the Town Board of the Town of Ithaca hereby approves the creation
of a Sick Bank for Gail Kroll, in which employees can donate a maximum of 40 hours of
their sick time; and be it further
RESOLVED, the employees donating time will abide by the attached policy and
complete the Leave Donation Authorization Form, and be it further
RESOLVED, the Sick Bank will dissolve automatically 12 months from creation
unless further action is taken by the Town Board to extend it.
MOVED: Rich DePaolo SECONDED: Pat Leary
VOTE: Ayes: Engman, Goodman, Leary, Hunter, DePaolo, Levine and Horwitz
Motion passed unanimously
Consider Approval of Resolution Urging NYS, Before Imposing a Property Tax
Cap, to Significantly Cut the Unfunded Mandates that Cause Local Property Tax
Increases
TB RESOLUTION No. 2011-028: Urging New York State, Before Imposing a
Property Tax Cap, to Significantly Cut the Unfunded Mandates that Cause Local
Property Tax Increases
WHEREAS Governor Cuomo and many State Legislators support a cap on local
property tax levies of two percent (2%) or the rate of inflation, whichever is less, but the
current crop of property tax cap proposals does nothing to reduce or eliminate current
State mandates on local governments or prevent new mandates and
WHEREAS a simple property tax cap will leave in place the inequities of New York's
system which relies on the regressive property tax to pay for public schools, health care
for the poor, and other safety net programs and
WHEREAS arbitrarily capping property taxes without addressing root causes would
cripple local governments within a few short years because much non -mandated
spending would have to be eliminated to meet the cap and
WHEREAS little action has been taken by New York State to decrease or control the
costs of unfunded State mandates which have been driving up local property tax levels
for decades and
WHEREAS local municipalities have no choice over how to spend most of their locally
raised revenues, as mandates from Albany and state -determined pension costs make
up much of a typical budget and
WHEREAS in addition to state mandated pensions the major cost drivers of local
property taxes are other unfunded and underfunded state mandates, such as Medicaid,
early intervention services, pre-school special education, public assistance, child
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welfare, youth detention, probation, and indigent defense, along with numerous other
programs, such as storm water regulations and code enforcement and
WHEREAS these mandated costs grow well in excess of the rate of inflation nearly
every year, including for example:
• County payments by all local governments to the New York State Retirement
System are expected to rise forty percent (40%) in 2011 and by a similar amount
in 2012, and have grown by over one -thousand percent (1,000%) since the year
2000, due to generous benefit expansions determined and mandated by the
State Legislature and Governor
• Since 2005, the local share of Medicaid costs has increased at least three percent
(3%) each year and sometimes by double-digit annual increases in the years
prior to 2005
• The State continued to shift its costs to counties in the 2009-2010 and 2010-2011
State budgets by more than $400 million in human service delivery alone and
WHEREAS our State government has both consistently reduced State Aid to
Municipalities and has failed to amend the formulas which place municipalities with
significant percentages of tax exempt properties at a considerable disadvantage in how
it raises the moneys needed for the delivery of essential services and
WHEREAS simply capping property taxes does nothing to reduce the costs of these
and many other State services that local municipalities must pay for and implement at
the local level and in fact a property tax cap preserves the unjust system of taxation
where local taxes pay for state programs and
WHEREAS there is a fundamental difference between the state paying for a service
and local governments paying for it since New York State is the only entity that collects
income tax, so a person pays state taxes according to their ability to pay while property
tax is not charged according to ability to pay, which is why it is unjust to rely on it to pay
for state programs and
WHEREAS the Governor's property tax cap proposal allows local boards to override the
cap with a two-thirds majority vote, thereby not only shifting costs to local governments,
but also unfairly shifting blame to local leaders for tax increases that are actually caused
by the State, and
WHEREAS, a local property tax cap does not address the budget shortfall at the state
level, which is the immediate concern and appropriate purview of the state, and which
threatens New York's economic recovery by the direct loss of approximately 900,000
public sector jobs and the continued severe underfunding of unemployment benefits for
all who are out of work; and
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WHEREAS, a local property tax cap, even with mandate relief, does not address
funding for vital services in a comprehensive way and inequitably shifts the burden of
those costs to middle- and low-income taxpayers; and
WHEREAS, the Town of Ithaca has called upon the state to increase the "millionaire's
tax" and enact an excise tax on sugared beverages, both of which measures would
significantly enhance state revenues,
Now therefore be it
RESOLVED that the Town of Ithaca urges New York State to take fiscal responsibility
for services over which it has decision-making authority rather than requiring local
governments to pay for its decisions and this will in turn reduce the property tax burden
and not preserve the status quo and
RESOLVED, further, that the Town of Ithaca urges the Governor and State Legislature
not to impose a local property tax cap (itself another unfunded State mandate) unless
and until it is coupled with significant cuts in local costs for State mandated programs
that cause local property tax increases or to develop an aid formulas and Home Rule
Legislation authority to recognize the burdens borne by local governments and
RESOLVED, further, that the Town of Ithaca again calls upon the state to increase the
marginal personal income tax rate on the top bracket and enact an excise tax on
sugared beverages, thereby truly "sharing the pain" and helping avoid cost shifting to
localities,
RESOLVED, further, That copies of this resolution be sent to Governor Cuomo,
Assembly Speaker Sheldon Silver, Assembly Minority Leader Brian Kolb, State Senate
Leader Dean Skelos, Senate Minority Leader John Sampson, State Senator James
Seward and Thomas O'Meara, Assemblywoman Barbara Lifton, and the New York
State Association of Towns.
MOVED: Pat Leary SECONDED: Nahmin Horwitz
VOTE: Ayes: Engman, Goodman, Leary, Hunter, DePaolo, Levine and Horwitz
Motion passed unanimously
Consider Approval of Resolution Urging NYS Legislature to Support the Farmland
Protection Program and Environmental Protection Fund
TB RESOLUTION NO. 2011-029: URGING THE NEW YORK STATE LEGISLATURE
TO SUPPORT THE STATE'S FARMLAND PROTECTION PROGRAM AND
ENVIRONMENTAL PROTECTION FUND
WHEREAS, agriculture is a significant contributor to New York's economy; and,
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WHEREAS, farms provide jobs, support local businesses and are part of industry
sectors that have a $31 billion economic impact annually in New York; and
WHEREAS, farms comprise 7 million acres of land in New York, roughly 25% of the
state's land base; and,
WHEREAS, farmers provide open space appreciated by residents and visitors alike;
and,
WHEREAS, rapidly changing economic conditions threaten the future viability of New
York's agricultural industry; and,
WHEREAS, more than 425,000 acres of farmland were lost to development in New
York between 1982 and 2007; and,
WHEREAS, the State of New York established a Farmland Protection Program in 1992
to assist towns and counties in developing and implementing local agricultural and
farmland protection plans; and,
WHEREAS, over $3 million has been awarded by the Farmland Protection Program to
50 counties and 64 towns to assist in the development of local agricultural and farmland
protection plans; and,
WHEREAS, the Farmland Protection Program has awarded more than $173 million to
help farmers, local governments and land trusts permanently protect 74,000 acres on
303 farms; and,
WHEREAS, demand for Farmland Protection Program funding has been strong due to
the program's popularity, with more than $500 million in applications turned away since
the program's inception in 1996, and
WHEREAS, funding for the Farmland Protection Program is allocated from the state's
Environmental Protection Fund (EPF), a dedicated fund whose principle funding source
is a state Real Estate Transfer Tax (RETT); and,
WHEREAS, in 2010, funding for the Farmland Protection Program was cut by 51 % and
EPF funding was reduced by 37%; and,
WHEREAS, the Governor and State Legislature must take steps this year to protect
New York's valuable farmland and strengthen the future for farms across New York;
Now Therefore Be It
RESOLVED, that the Town of Ithaca does hereby support restoring New York's
Environmental Protection Fund and Farmland Protection Program, and be it further
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RESOLVED, that the Town of Ithaca does hereby urge state lawmakers to support New
York's farmers, the state's agricultural economy and protection of valuable farmland by
supporting $22 million in funding for the Farmland Protection Program and $222 million
for the Environmental Protection fund; and , be it further
RESOLVED, that the Clerk of the Town of Ithaca is hereby directed to forward copies of
this resolution to Governor Andrew Cuomo, Senate Majority Leader Dean Skelos,
Assembly Speaker Sheldon Silver, Assemblyperson Barbara Lifton, Senator Thomas
O'Meara and Seward, and the American Farmland Trust.
MOVED: Herb Engman SECONDED: Rich DePaolo
VOTE: Ayes: Engman, Goodman, Leary, Hunter, DePaolo, Levine and Horwitz
Motion passed unanimously
Discuss and Consider Adoption of Amended Public Interest Order for the Ithaca
Area Wastewater Treatment Facility Upgrade Project
The amendment is in the method of financing. There was some discussion on whether
we should finance on our own in the future.
TB RESOLUTION NO. 2011-030 AMENDED PUBLIC INTEREST ORDER
At a Regular meeting of the Town Board of the Town of Ithaca, Tompkins County,
New York, held at the Town Hall, 215 North Tioga Street, in Ithaca, New York, in said
Town, on the 7th day of February, 2011, at 5:30 o'clock P.M., Prevailing Time.
PRESENT: Supervisor Herbert Engman, Councilpersons: William Goodman, Patricia
Leary, Eric Levine, Richard DePaolo, Tee -Ann Hunter and Nahmin Horwitz.
In the Matter of A Proposed Sewer Improvement in the Town of Ithaca, Tompkins County,
New York, pursuant to Article 12-C of the Town Law, to be known as the Town of Ithaca
2010 Energy Improvements Project Sewer Improvement for the Ithaca Area Wastewater
Treatment Facility.
WHEREAS, a plan, report and map, including an estimate of cost, have been
duly prepared in such manner and in such detail as has heretofore been determined by
the Town Board of the Town of Ithaca, Tompkins County, New York, relating to the
creation and construction, pursuant to Article 12-C of the Town Law, of sewer system
improvements to be known and identified as the Town of Ithaca 2010 Energy
Improvements Project Sewer Improvement for the Ithaca Area Wastewater Treatment
Facility, and hereinafter also referred to as the "Improvement," to provide such sewer
Improvement including extensions, to the present Town sewer improvement, such
sewer system Improvement to be constructed and owned by the Town of Ithaca, and
WHEREAS, after said plan, report and map, including estimate of cost, were
prepared by a competent engineer, duly licensed by the state of New York, and filed in
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the office of the Town Clerk, the said Town Board did, on December 13, 2010, duly
adopt an Order reciting the proposed Improvement, a description of the boundaries of
the proposed benefited area, the maximum amount proposed to be expended for the
Improvement, the proposed method of apportioning the costs of such Improvement, the
proposed method of financing to be employed, the fact that a plan, map and report
describing the same are on file in the Town Clerk's office for public inspection, and
specifying that said Town Board shall meet at the Town Hall, 215 North Tioga Street, in
Ithaca, New York, in said Town, on the 30th day of December, 2010 at 10:10 A.M.
Prevailing Time, for the purposes of conducting a public hearing on such proposal to
provide said Improvement, and to hear all persons interested in the subject thereof
concerning the same, and
WHEREAS, copies of said Order were duly published and posted according to
law, and said Town Board did, at the time and place specified in said Order, duly meet
and consider such proposal and held a public hearing in which it heard all persons
interested in the subject thereof, who appeared at such time and place, concerning the
same, and
WHEREAS, the Town Board now desires to authorize the Improvement based
on the evidence offered at such time and place, and
WHEREAS, at its Year -End meeting on December 30, 2010, the Town Board
determined approval, construction and implementation of the Improvement, which is an
Unlisted Action pursuant to the regulations of the New York State Department of
Environmental Conservation promulgated pursuant to the State Environmental Quality
Review Act, will not result in any significant adverse environmental effects,
NOW, THEREFORE, BE IT RESOLVED, by the Town Board that it be and
hereby is determined as follows:
(1) The notice of hearing was published and posted as required by law and is
otherwise sufficient.
(2) That all of the property within the proposed benefited area is benefited by the
proposed Improvement.
(3) That all of the property benefited is included within the proposed benefited
area.
(4) That the proposed method of apportioning the costs of the Improvement
should not be changed.
(5) It is in the public interest to authorize, establish, and make the Town of Ithaca
2010 Energy Improvements Project Sewer Improvement for the Ithaca Area Wastewater
Treatment Facility as hereinafter described, and be it
FURTHER RESOLVED, that the Town Board does hereby approve, authorize
and establish the Town of Ithaca 2010 Energy Improvements Project Sewer Improvement
for the Ithaca Area Wastewater Treatment Facility in the area of the Town described as
follows and as more particularly shown and described in said plan, report and map
TB Final
Page 15 of 19
presently on file in the office of the Town Clerk: The 2010 Energy Improvements Project
involves the replacement of obsolete, inadequate, damaged, destroyed and worn out
apparatus and equipment and the acquisition of additional apparatus and equipment,
together with related ancillary facilities, at the Ithaca Area Wastewater Treatment
Facility, and consists of the improvements set forth below and as more particularly
shown and described in said plan and report presently on file in the office of the Town
Clerk:
(i) Lighting systems modifications, and
(ii) Installation or upgrades to energy management systems, and
(iii) Energy efficiency improvements to the building envelope and HVAC systems,
and
(iv) Replacement of the digester mixing equipment, cogeneration facility, heat
exchanging equipment, boilers and aeration blowers and dissolved oxygen control
systems, and be it
FURTHER RESOLVED, that the area hereby determined to be benefited by said
Town of Ithaca 2010 Energy Improvements Project Sewer Improvement for the Ithaca
Area Wastewater Treatment Facility is all of that portion of the Town outside of the
Village of Cayuga Heights, and be it
FURTHER RESOLVED, that all of the allocable costs of said Improvement shall
be borne wholly by property within the Town of Ithaca sewer improvement benefited
area, being the entire area of the Town outside of the Village of Cayuga Heights, and be
it
FURTHER RESOLVED, that the maximum proposed to be expended by the
Town of Ithaca for the Improvement, including costs of rights of way, construction costs,
legal fees and other expenses, is $ 3,100,362, which shall be financed as follows:
Ithaca Area Wastewater Treatment Facility co-owner City of Ithaca will issue bonds to
pay for the City of Ithaca's share of energy improvements at the Facility as well as for
the Town of Ithaca's Improvement. The Town of Ithaca will not co -issue or be liable on
the bonds. The Town of Ithaca will reimburse the City of Ithaca through a contract
between the City of Ithaca and the Town of Ithaca. The Town of Ithaca's contractual
payments to the City of Ithaca will be paid from assessments levied upon and collected
from the several lots and parcels of land in said Town of Ithaca sewer system benefited
area which are deemed benefited by said Improvement, so much upon and from each
as shall be in just proportion to the amount of the benefit which the Improvement shall
confer upon the same, and be it
FURTHER RESOLVED, that this Order is subject to a permissive referendum in
the manner provided in Town Law Article 7 and Town Law Section 209-q, and be it
FURTHER RESOLVED, that the permission of the State Comptroller is not
required because the Town of Ithaca does not propose to finance the cost of the
Improvement by the issuance of bonds, notes, certificates, or other evidences of
indebtedness of the Town, and be it
TB Final
Page 16 of 19
FURTHER RESOLVED, that pursuant to subdivision 6(d) of Section 209-q of the
Town Law, the Town Clerk is hereby directed and ordered to cause a certified copy of
this Order to be duly recorded in the Office of the Clerk of the County of Tompkins
within ten days of the date this Order becomes effective pursuant to Town Law Section
91, which when so recorded, shall be presumptive evidence of the regularity of the
proceedings and action taken by the Town Board in relation to the aforesaid
improvement.
The question of the adoption of the foregoing Order was duly put to a vote on roll call,
which resulted as follows: Supervisor Herbert Engman, Aye; Councilpersons: William
Goodman, Aye; Patricia Leary, Aye; Eric Levine, Aye; Richard DePaolo, Aye; Tee -Ann
Hunter, Aye; and Nahmin Horwitz, Aye. The Order was thereupon declared duly
adopted
Mr. Engman explained the need for the letter of intent.
TB RESOLUTION No. 2011- 031: APPROVAL OF LETTER OF INTENT FOR THE
JOHNSON CONTROLS CONTRACT FOR THE ITHACA AREA WASTE WATER
TREATMENT FACILITY AND AUTHORIZATION FOR THE TOWN SUPERVISOR TO
SIGN
WHEREAS the Special Joint Committee of the Ithaca Area Waste Water Treatment
Facility (IAWWTF) has approved the proposed contract with Johnson Controls for plant
upgrades and energy efficiency improvements and
WHEREAS there is an urgency to complete the energy savings projects funded by the
Town of Ithaca -secured NYSERDA grant and to be undertaken by Johnson Controls
and
WHEREAS Johnson Controls wishes to begin preparations for implementing the
proposed contract and
WHEREAS Johnson Controls and the Attorney for the Town have approved a Letter of
Intent in anticipation of Town Board approval of the contract after the waiting period
following the approval of an amended public interest order for the IAWWTF plant
improvements
BE IT FURTHER RESOLVED the Ithaca Town Board approves the Letter of Intent ,and
FURTHER RESOLVED that the Town Supervisor is authorized to sign the Letter of
Intent on behalf of the Town.
MOVED: Mr. Engman SECONDED: Ms. Leary
VOTE: Ayes: Engman, Goodman, Leary, Horwitz, Hunter, Levine and DePaolo
Motion Passed Unanimously
TB Final
Page 17 of 19
Discuss Southern Cayuga Lake Intermunicipal Water Commission (SCLIWC)
Contract with International Union of Operating Engineers
TB RESOLUTION NO. 2011-032: Approval of Contract with the International
Union of Operating Engineers for Southern Cayuga Lake Intermunicipal Water
Commission's Employees
WHEREAS, the majority of the Southern Cayuga Lake Intermunicipal Water
Commission's (Commission) non -managerial employees in the Production and
Distribution Departments voted affirmatively on January 31, 2001 to be represented by
the International Union of Operating Engineers for the purposes of collective bargaining;
and
WHEREAS, the Commission, in good faith, entered into contract negotiations with the
union for a renewed contract for the contract that expired on December 31, 2010; and
WHEREAS, on January 21, 2011, the Commission's negotiating team reached tentative
agreement on a contract with the union's negotiating team; and
WHEREAS, the Commission reviewed and approved the tentative contract at the
February 3, 2011 meeting of the Commission; and
WHEREAS, on January 26, 2011, the employees in the union bargaining unit ratified
the tentative contract; and
WHEREAS, the Town of Ithaca Town Board has reviewed the tentative contract and
determined it to be acceptable as required by the contract and the Public Employees
Relation Board;
NOW, THEREFORE, BE IT
RESOLVED, the Town of Ithaca Town Board does hereby approve the tentative
contract; and, be it further
RESOLVED, the Town of Ithaca Town Board authorizes the Commission's negotiating
team to sign said contract as presented.
MOVED: Herb Engman SECONDED: Rich DePaolo
VOTE: Ayes: Engman, Goodman, Leary, Hunter, DePaolo, Levine and Horwitz
Motion passed unanimously
Consider Approval of SCLIWC Contract
TB RESOLUTION NO. 2011-033: Approval of Southern Cayuga Lake
Intermunicipal Water Commission Employee Wages for 2011
TB Final
Page 18 of 19
WHEREAS, the Town Board approved the proposed wages for Southern Cayuga Lake
Intermunicipal Water Commission's (Commission) non union employees for the year
2011, during the budget process in November 2010, but was unable to include the
Collective Bargaining employees as the agreement was not yet settled; and
WHEREAS, the Collective Bargaining agreement has been approved by the
Commission at their February 3, 2011 meeting; and
WHEREAS, the Tompkins County Civil Service requested a new resolution with the
accurate wages for 2011 for all the employees of the Commission as presented on the
attached sheet;
Now, therefore, be it
RESOLVED, the Town Board of the Town of Ithaca does hereby approve the said
wages for the Commission's employees for the year 2011 as presented, and to be filed
in the Human Resources Office for compliance with Civil Service.
MOVED: Bill Goodman SECONDED: Tee -Ann Hunter
VOTE: Ayes: Engman, Goodman, Leary, Hunter, DePaolo, Levine and Horwitz
Motion passed unanimously
Consider Approval of SCLIWC Employee Wages for 2011
TB RESOLUTION NO. 2011-033: Approval of Southern Cayuga Lake
Intermunicipal Water Commission Employee Wages for 2011
WHEREAS, the Town Board approved the proposed wages for Southern Cayuga Lake
Intermunicipal Water Commission's (Commission) non union employees for the year
2011, during the budget process in November 2010, but was unable to include the
Collective Bargaining employees as the agreement was not yet settled; and
WHEREAS, the Collective Bargaining agreement has been approved by the
Commission at their February 3, 2011 meeting; and
WHEREAS, the Tompkins County Civil Service requested a new resolution with the
accurate wages for 2011 for all the employees of the Commission as presented on the
attached sheet;
Now, therefore, be it
RESOLVED, the Town Board of the Town of Ithaca does hereby approve the said
wages for the Commission's employees for the year 2011 as presented, and to be filed
in the Human Resources Office for compliance with Civil Service.
?"'� MOVED: Bill Goodman
�4 `
TB Final
Page 19 of 19
SECONDED: Tee -Ann Hunter
VOTE: Ayes: Engman, Goodman, Leary, Hunter, DePaolo, Levine and Horwitz
Motion passed unanimously
Consider Consent Agenda Items
TB RESOLUTION NO. 2010-034: Consent Agenda
BE IT RESOLVED, that the Town Board of the Town of Ithaca hereby approves
and/or adopts the resolutions for the following Consent Agenda items:
a. Approval of Town Board Minutes
b. Town of Ithaca Abstract
c. Bolton Point Abstract
d. Approval of Permanent Appointment of a Water Treatment Plant Operator
Assistant — SCLIWC
e. Approval of Permanent Appointment of Sustainability Planner
f. Ratification of Highway Superintendent's Appointment of Keyboard
Specialist
MOVED: Tee -Ann Hunter SECONDED: Eric Levine
VOTE: Ayes: Engman, Goodman, Leary, Hunter, DePaolo, Levine and Horwitz
Motion passed unanimously
Motion made by Ms. Hunter, seconded by Mr. Levine to hold a Town Board Study
Session on February 28th at 4:30 p.m. Unanimous.
Report of Town Committees
Ms. Drake passed around a revised sign-up sheet for board/staff luncheons
Inter -Municipal Organizations
Mr. Engman reported on the new TCCOG chair system.
Meeting adjourned upon motion and a second at 8:31 p.m.
MOMMINIR
Paulette Terwilliger
Town Clerk
A
TOWN OF ITHACA
TOWN BOARD
SIGN -IN SHEET
DATE: February 7, 2011
(PLEASE PRINT TO ENSURE ACCURACY IN OFFICIAL MINUTES)
PLEASE PRINT NAME PLEASE PRINTADDRE55/AFFILIATION
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Boarrd of Fire Commissioners
Report to Ithaca Town Board
January 10, 2011
The following is a summary of the Board of Fire Commissioners quarterly report to the Ithaca
Town Board:
* Included with this report are: the Fire Chief's Report for the December 14, 2010 BFC
meeting, Fire Marshal's Report, and the IFD Revenue/Expense Report for November (YTD).
The department call activity reports for 2010 were distributed separately.
• Fire Department Staffing (December 2010)
a. 1 Lieutenant retired in November, 2 Fire Fighters retired in December, 1 Fire
Fighter was granted a Performance of Duty Retirement, and the Chief position remains
vacant (it is funded for 1/x of 2011; Chief Dorman will retire in November). There is a
national search to fill the Chief's position — the applications will be reviewed in January
to determine the eligible pool of candidates for the search committee to review for a
recommendation to the Mayor.
It is expected that an additional fire fighter will be on a leave of absence for at least a
year, beginning in February or March of 2011. Chief Dorman advised the Board of Fire
Commissioners that the Department is getting close to having overtime issues.
b. Department Staff met with the Vacancy Review Committee on December 13 to request
the hiring of 2 Fire Fighters. Chief Dorman expressed optimism that the Department will
be permitted to hire 2 Fire Fighters in February in time for them to receive training at the
Fire Academy.
c. There are 5 transfer candidates from other municipalities for the Fire Fighter positions.
Human Resources will be canvassing this group as well as the list from the exam given
last year.
• Budget Status 2010— Chief Dorman reported that the Budget Expenditures for 2010 were in
"pretty good shape" and on track for the year ending December 31, 2010 (see YTD
Revenue/Expense Report).
Fire Police Activity: The volunteer Fire Police unit continues to develop and meets monthly
for training They are available for traffic control at the scene of fire or traffic incidents.
Members of this unit are interested in recruiting new volunteers to serve.
Items in progress:
• Traffic calming device remediation. — The Board of Fire Commissioners has written to the
BPW requesting they review and hopefully modify the traffic calming devices located on
Wood and South Street. A formal response has not been received to this request.
• Charter Review- the Board is working on meeting with the City's Charter review committee
to discuss issues with the current city charter's description of the Board of Fire
Commissioners duties and responsibilities.
• Resource recovery — no action.
Respectfully Submitted,
Bill Gilligan
Chair, Board of Fire Commissioners
NOVEMBER 2010
Buda et Program Account Bafances
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105
27,375
1,816
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Staff.
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710
26,373..
'. 40,575
- 5,072'
817
2383
2122
1.453
0 0
36,330 87%
Ovetilma
370,OD0
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d4,6755,811
248;051'
151,960'
9,636
79;780
0 0
501,447
943 •
63;946
11,494
- 629
3,717.:
90%
Pum & Flxtures
0
205
p
0 91,215 75%
Office Fqurp
0
210.
p' .
' 0:
D 0%
Other Equlp
118;944
225
"0
D D%
0
0'
21,833
' 0
Telephone
17,139
405
11,8941
21,833 82%
Uf811es
113,304
410
3.500
9.606 91%
43 570
-
Clothes
112,150
415
0
. 31,439
'0
43570 62%
Gas 3 Oil
60,000
420
.6353
1,000.E21,283
�
35,068
Office 6rpen
9000.425
3:795
42%
500
Cdntrach
31;200
.435
p
20.683.
: 52%
SfafiDevel
40.775
440
2000
0
0.
600
32%
Travel
113,200
445
5,596
..
0
0
7,265
.4,146
13;411 67%
Insurance.
116,300
-455
8.031
3375
•
8,970 51%
fhgln Sup 1
34,665.
4608,031.
13991
1944
118
1,809
93%
Rental
2800
•470
:0
8,199
1;672
13'3U 62%
2,042
Prop Marnt
48,500
475
2042 27%
20,885.
Equip Maln1
186,000
476
6 382
20885 57%
91130
14
2750
0544
Egvlp Profs
74,650 -
477
30,806
54,229
Rldg-Mainf
8,800
480
54,229 27%
6,546,378
81,935
50,746
S8,b18
321,753-
3,744
366;105
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3,744
1;000
0. 950,901 85%
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��bRATEO;�
CITY OF ITHACA
310 West Green Street Ithaca, New York 14850-5497
OFFICE OF THE FIRE CHIEF
Telephone: 607/172.1234 Fax: 607/272-2793
December 14th, 2010
Board of Fire Commissioners
Ithaca Fire Department
310 W Green St
Ithaca, NY 14850
Dear Board Members:
The following is the Fire Marshal's report for November 2010.
Code Enforcement Division:
The Codes Enforcement Division received 16 complaints in the i-honth November. There
were 3 complaints forwarded to the City of Ithaca Building Department. There were 30
complaints closed out, and 16 complaints remain open for November and previous
months.
The Code Enforcement Division performed 116 Fire Safety and Property Maintenance
Inspections or Re -inspections. The division also witnessed 14 Fire Alarm Tests, 1 Fire
Pump Commissioning Test witnessed, 2 Alternative Fire Suppression Tests witnessed;
and.7 Hydrostatic Sprinkler System Tests witnessed. There were 247 violations cited.
The Code Enforcement Division issued: 19 operating permits for assembly occupancies;
15 certificates of compliance for fire and property maintenance inspections; 1 operating
permit of a hazardous occupancy; 2 certificates of compliance for alternative fire
suppression systems; and 7 certificates of compliance for a fire alarm system.
Fire Investigation Unit:
There were two fire investigations performed in November. The first was for a fire that
occurred at 12 John St in the Town of Ithaca. The cause of the fire was improperly
installed chimney. The second investigation was for a brush fire that occurred at 1221
Trumansburg Road in the Town of Ithaca. The fire investigation was forwarded to the
Department of Environmental Conservation, as the cause of the fire involved open
burning that was not supervised by the resident.
Public Education:
There were 4 Child Safety Seat Inspections; 2 Fire Drills Witnessed; andl Public
Education Activities performed; by the department in November.
`An Equal Opportunity Employer with a commitment to workforce diversification." 0
I
Fire Marshal's Report for November 2010— Page 2
Municipal Box Alarm System
f�
• � 1
As of this date, about 75 of 225 Municipal Fire Alarm Boxes have been removed from
service. The process continues to take much longer than we had expected. The deadline
for property owners to have their fire alarms to be disconnected from the system has been
extended until January 13'1' 2011.
Respectfully Submitted,
C Thomas Parsons
Deputy Fire Chief / Fire Marshal
Monthly Report of the Fire- Chief to the Board of Fire Commissioners, for the December 2010,
meeting. Combined Chief s and Deputy Chief Operations Report
LIFE SAFETY DIVISION,..
Adminastcation
1) .Career Personnel Report
PERSONNEL STAFFING LEVELS
1 - Acting Chief
1. Deputy Chief
5 Assistant Chiefs
9 .. Lieutenants .
50 Fire Fighters
.. ...
66'. On duty personnel '
1 Fire Fighters on Injury Leave
1 Fire Fighter on Administrative Leave
1 Fire Alarm Superintendent
1: Office Manager .
1. Administrative Assistant
.05 Financial Clerk :
Total employees as of 12/05/10 - 71.5
Open posit#ons -.Chief
- : L eutenant DAve Burbank retired on .11/3/10 and two Fire Fighters will retire before the
end of the year.- FF Lenore McGarry was 'granteda Performance. of Duty Retirement: We
met with the Vacancy Review Committee on 12/13/10 to request hiring of two Fire'
Fighters..1 will provide a verbal report.
b) Recruitment.Cominittee
No report '
J
3} County Communications and 911 Prograzli.. p s
a)' The County went "live" with the new Spillman CAD system on 12/6/10.
'Although the County is working very hard to correct problems, there remain
significant difficulties especially on the Fire side of Dispatch. DC Parsons has
spent countless hours working.to resolve issues with the new system.
4) Grants and Donations
a) Assistance to Firefighter QrOnts. (AFG): All of the paperwork to receive this grant
for in -vehicle repeaters. is filed. We are.awaiting transfer of 66 money. We will
be preparing a specification for bid.. [same report as last month]
b) Training Center Project Funding: The City Planning Committee is considering
this project at their December meeting.
5) Resource Recovery Legislation
No- report
i
6) City Charter Update
I have forwarded the Board's report on Charter Revisions to Alderman Dan Cogan, Chair
of the.Charter Revision committee. [same report as last month]
7) Traffic Calming
No updates
Operations.
1) Mutual AidCalls: Quarterly. Report
2) Selected Calls —
a) On 11/20/10, C Shiftquickly extinguished afire in the wall at 12 John St. The
cause of the fire was determined to be an improperly installed gas fireplace.
b) Ori 12/2/10; A Shift rapidly knocked down and extinguislied a significant fire
at 414 Madison St. The buildin had extensive damage and the occupants had to
be relocated.
t Fire Chiefs Report for October 2010 14 DEC .10
Page 3 of 3
3) Support
No report
Fire Prevention Bureau
1) Please see Deputy Fire Chief Parson's report of Fire Prevention Bureau activities
i
Safety Section
OPERATIONS DIVISION
Response
1) Quarterly Call Report .
2) Emergency Management
We continue research into the emergency response as associated g Y . P aspects ted with natural gas
well drilling. This work is for the entire County. [same report as last month]
Support
1) Training Center
a) 'Quarterly Report
Training
1) Quarterly Report
Recruitinent and Retention
1) See DC Parsons report
! 2) Summaries of Service Hours:
Quarterly Report
Respectfully submitted, '
J. Thomas Dorman, Acting. Fire Chief
Ithaca Fire Department
Incident Type Report (Summary)
Alarm Date Between (01/01/2010} And (12/31/2010)
Incident Type
1 Fire
100 Fire, Other
111 Building fire
112 Fires in structure other than in a building
113 Cooking fire, confined to container
114 Chimney or flue fire, confined to chimney
118 Trash or rubbish fire, contained
130 Mobile property (vehicle) fire, Other
131 Passenger vehicle fire
140 Natural vegetation fire, Other
141 Forest, woods or wildland fire
142 Brush or brush -and -grass mixture fire
143 Grass fire
150 Outside rubbish fire, Other
151 Outside rubbish, trash or waste fire
154 Dumpster or other outside trash receptacle
155 Outside stationary compactor/compacted
160 Special outside fire, Other
L62 outside equipment fire
170 Cultivated vegetation, crop fire, other
Pct of Total Pct of
Count Incidents Est Loss Losses
6
0.12%
$125
0.05%
34
0.69%
$233,020
94.74%
1
0.02%
$0
0.00%
19
0.38%
$300
0.12%
2
0.04%
$0
0.00%
2
0.04%
$0
0.00%
3
0.06%
$3,500
1.42%-
.42%8
8
0.16%
$0
0.00%
6
0.12%
$0
0.00%
1
0.02%
$0
0.00%
2
0.04%
$0
0.00%
2
0.04%
$0
0.00%
5
0.10%
$0
0.00%
15
0.30%
$0
0.00%
8
0.16%
$0
0.00%
1
0.02%
$0
0.00%
3
0.06%
$0
0.00%
1
0.02%
$0
0.001;
2
0.04%
$0
0.00%
121
2.48%
$236,945
96.34%
2 Overpressure Rupture, Explosion, Overheat(no fire) '
243 Fireworks explosion (no fire) 1 0.02%
251 Excessive heat, scorch burns with no 2 0.04%
3 Rescue & Emergency Medical Service Incident
300 Rescue, EMS incident, other
3001 Gorge Rescue, EMS incident, Ground
311 Medical assist, assist EMS crew
321 EMS call, excluding vehicle accident with
322 Motor vehicle accident with injuries
323 Motor vehicle/pedestrian accident (MV Ped)
324 Motor Vehicle Accident with no injuries
331 Lock -in (if lock out , use 511 )
3311 Lock -in / Knox Box Access Required
3312 Lock -in / Force Entry Required
342 Search for person in water
/ '50 Extrication, rescue, Other
\52 Extrication of victim(s) from vehicle
53 Removal of victim(s) from stalled elevator
$0 0.00%
$0 0.00%
3 0.06% $0 0.00%
28
0.57%
$0
0.00%
2
0.04%
$0
0.00%
36
0.73%
$0
0.00%
1,955
40.11%
$0
0.00%
105
2.15%
$0
0.00%
15
0.30%
$0
0.00%
37
0.75%
$0
0.00%
2
0.04%
$0
0.00%
4
0.08%
$0
0.00%
1
0.02%
$0
0.00%
1
0.02%
$0
0.00%-
.00%3
3
0.06%
$0
0.00%
4
0.08%
$0
0.00%
14
0.28%
$0
0.00
01/04/2011 14:10 Page 1
Ithaca Fire Department
Incident Type Report (Summary)
Alarm Date Between {01/01/2010) And {12/31/2010)
Incident Type
2,222
Count
Pct of
Incidents
Total
Est Loss
Pct of
Losses
3 Rescue & Emergency Medical Service Incident
$0
0.00%
11
0.22%
356 High -angle rescue
3
0.06°%
$0
0.00%
360 Water & ice -related rescue, other
2
0.04%
$0
0.00%
361 Swimming/recreational water areas rescue
1
0.02%
$0
0.00%
362 Ice rescue
1
0.02%
$0
0.00%
363 Swift water rescue
1
0.02%
$0
0.00%
365 Watercraft rescue
1
0.02%
$0
0.00%
381 Rescue or EMS standby
6
0.1296
$0
0.00%-
.00%
4 Hazardous Condition (No Fire)
400 Hazardous condition, Other
410 Combustible/flammable gas/liquid condition,
411 Gasoline or other flammable liquid spill
412 Gas leak (natural gas or LPG)
413 Oil or other combustible liquid spill
421 Chemical hazard (no spill or leak)
422 Chemical spill or leak
424 Carbon monoxide incident
440 Electrical wiring/equipment problem, Other
441 Heat from short circuit (wiring),
442 Overheated motor
443 Breakdown of light ballast
444 Power line down
445 Arcing, shorted electrical equipment
451 Biological hazard, confirmed or suspected
460 Accident, potential accident, Other
461 Building or structure weakened or collapsed
463 Vehicle accident, general cleanup
471 Explosive, bomb removal (for bomb scare,
480 Attempted burning, illegal action, Other
481 Attempt to burn
5 Service Call
500 Service Call, other
510 Person in distress, Other
511 Lock -out
520 Water problem, Other
521 Water evacuation
522 Water or steam leak
531 Smoke or odor removal
2.222 45.58% $0 0.00%
74
1.51%
$0
0.00%
6
0.12%
$0
0.00%
11
0.22%
$0
0.00%
102
2.09%
$0
0.00%
4
0.08%
$0
0.00%
2
0.04 %
$0
0.00%
2
0.04%
$0
0.00%
27
0.55%
$0
0.00% /
13
0.26%
$0
0.00%
4
0.08%
$0
0.00%
9
0.18%
$0
0.00%
2
0.04%
$0
0.00%
28
0.57%
$0
0.00%
19
0.38%
$0
0.00%
1
0.02%
$0
0.00%-
.00%2
2
0.04%
$0
0.00%
1
0.02'%
$0
0.00%
11
0.22%
$0
0.00%
1
0.02%
$0
0.001
1
0.02%
$0
0.00%
1
0.02%
$0
0.00%
321
6.58%
$0
0.00%
132
2.70°%
$0
0.00%
22
0.45%
$0
0.00%-
.00%11
11
0.22%
$0
0.00%
10
0.20%
$0
0.00%
10
0.20%
$0
0.00%
23
0.47%
$0
0.00% /
16
0.32%
$0
0.00%
01/04/2011 14:10 Page 2
Ithaca Fire Department
Incident Type Report (Summary)
1 Alarm Date Between (01/01/2010) And {12/31/2010)
Incident Type
5 Service Call
541 Animal problem
542 Animal rescue
550 Public service assistance, Other
551 Assist police or other governmental agency
552 Police matter
553 Public service
554 Assist invalid
561 Unauthorized burning
571 Cover assignment, standby, moveup
6 Good Intent Call
600 Good intent call, Other
611 Dispatched & cancelled en route
6111 Dispatched & cancelled en route - By
6112 Dispatched & cancelled en route - By Bangs
14�13 Dispatched & cancelled en route - By CUEMS
114 Dispatched & cancelled en route - By CU
115 Dispatched & cancelled en route - By IC
6116 Dispatched & cancelled en route - By Other
6117 Dispatched & cancelled en route - By MA
6118 Dispatched & cancelled en route - By IPD
621 Wrong location
622 No Incident found on arrival at dispatch
631 Authorized controlled burning
632 Prescribed fire
641 Vicinity alarm (incident in other location)
650 Steam, Other gas mistaken for smoke, Other
651 Smoke scare, odor of smoke
652 Steam, vapor, fog or dust thought to be
653 Smoke from barbecue, tar kettle
661 EMS call, party transported by non -fire
671 HazMat release investigation w/no HazMat
7 False Alarm & False Call
700 False alarm or false call, other
710 Malicious, mischievous false call, Other
14�'.1 Municipal alarm system, malicious false
\2 Direct tie to FD, malicious false alarm
3 Telephone, malicious false alarm
Pct of Total Pct of
Count Incidents Est Loss Losses
1
0.02%
$0
0.00%
2
0.04%
$0
0.00°%
23
0.47%
$0
0.00%
17
0.34%
$0
0.00%
7
0.14$
$0
0.00%-
.00%11
11
0.22%
$0
0.00%-
.00%15
15
0.30%
$0
0.00%
12
0.24%
$0
0.00%
1
0.02%
$0
0.00%
313
6.42%
$0
0.00%
87
1.78%
$0
0.0006
12
0.24%
$0
0.00%-
.00%10
10
0.20%
$0
0.00%
109
2.23%
$0
0.00P.-
.00%50
50
1.02%
$0
0.00%
43
0.88%
$0
0.00%
1
0.02%
$0
0.00%
1
0.02%
$0
0.00%
1
0.02"%
$0
0.00%
7
0.14%
$0
0.00%
5
0.10%
$0
0.00%
25
0.51%
$0
0.00%-
.00%9
9
0.18%
$0
0.00%
3
0.06%
$0
0.00%
3
0.06%
$0
0.00%
4
0.08%
$0
0.00%
14
0.28%
$0
0.00%
6
0.12%
$0
0.00%
2
0.04%
$0
0.00%
3
0.00
$0
0.00%
20
0.41%
$0
0.00%
415
8.51%
$0
0.00%
30
0.61%
$0
0.00%
11
0.22%
$0
0.00%
17
0.34%'
$0
0.00%
10
0.20%
$0
0.00'%
1
0.02%
$0
0.00'%
01/04/2011 14:10 Page 3
Ithaca Fire Department
Incident Type Report (Summary)
Alarm Date Between {01/01/2010) And {12/31/2010}
Incident Type
7 False Alarm & False Call
714 Central station, malicious false alarm
715 Local alarm system, malicious false alarm
730 System malfunction, Other
731 Sprinkler activation due to malfunction
733 Smoke detector activation due to
734 Heat detector activation due to malfunction
735 Alarm system sounded due to malfunction
736 CO detector activation due to malfunction
740 Unintentional transmission of alarm, Other
741 Sprinkler activation, no fire -
743 Smoke detector activation, no fire -
744 Detector activation, no fire -
745 Alarm system activation, no fire -
746 Carbon monoxide detector activation, no CO
9 Special Incident Type
900 Special type of incident, Other
Total Incident Count: 4874
Pct of Total Pct of
Count Incidents Est Loss Losses
41
0.84%
$0
0.00%
4
0.08°%
$0
0.00%
56
1.14%
$0
0.00%
7
0.14%
$2,000
0.81%
83
1.70%
$0
0.00%
8
0.16%
$0
0.00%
92
1.88%
$0
0.00%
18
0.36%
$0
0.0096
112
2.29%
$0
0.00%-
.00%20
20
0.41%
$7,000
2.84%
632
12.96%
$0
0.00%-
.00%150
150
3.07%
$0
0.00%
164
3.36%
$0
0.00%
20
0.41%
$0
0.00%
1,476
30.28%
$9,000
3.65%
3
0.06%
$0
0.00% 1
i
3
0.06%
$0
0.00%
Total Est Loss: $245,945
01/04/2011 14:10 Page 4
Ithaca Fire Department
01/05/2011 13:38 Page 1
Incident Type Period
Comparisons
Alarm Date Between {01/01/2010) and
{12/31/2010)
Incident Type 01/01/2010
01/01/2009
01/01/2008
01/01/2007
to
to
to
to
12/31/2010
12/31/2009
12/31/2008
12/31/2007
100
Fire, Other
6
5
6
9
111
Building fire
34
37
42
31
112
Fires in structure other than in a building
1
0
0
0
113
Cooking fire, confined to container
19
23
22
24
114
Chimney or flue fire, confined to chimney or
2
2
4
3
116
Fuel burner/boiler malfunction, fire confined
0
0
0
1
118
Trash or rubbish fire, contained
2
13
18
17
121
Fire in mobile home used as fixed residence
0
0
1
0
123
Fire in portable building, fixed location
0
0
0
1
130
Mobile property (vehicle) fire, Other
3
0
0
1
131
Passenger vehicle fire
B
9
13
18
132
Road freight or transport vehicle fire
0
2
1
1
134
Water vehicle fire
0
1
0
0
140
Natural vegetation fire, Other
6
10
8
3
141
Forest, woods or wildland fire
1
1
2
0
142
Brush or brush -and -grass mixture fire
2
1
7
4
143
Grass fire
2
1
1
0
150
Outside rubbish fire, Other
5
4
4
6
X151
Outside rubbish, trash or waste fire
15
3
2
2
154
Dumpster or other outside trash receptacle fire
8
7
0
2
155
Outside stationary compactor/compacted trash
1
0
0
0
160
Special outside fire, Other
3
3
4
4
161
Outside storage fire
0
2
0
0
162
Outside equipment fire
1
1
1
1
170
Cultivated vegetation, crop fire, Other
2
0
0
0
200
Overpressure rupture, explosion, overheat other
0
0
0
1
212
Overpressure rupture of steam boiler
0
0
2
0
240
Explosion (no fire), Other
0
1
0
0
243
Fireworks explosion (no fire)
1
1
0
0
251
Excessive heat, scorch burns with no ignition
2
2
2
1
300
Rescue, EMS incident, other
28
117
36
123
300lGorge
Rescue, EMS incident, Ground Evacuation
2
0
0
0
311
Medical assist, assist EMS crew
36
225
188
268
321
EMS call, excluding vehicle accident with injury
1955
1644
1334
1322
322
Motor vehicle accident with injuries
105
128
140
141
323
Motor vehicle/pedestrian accident (MV Ped)
15
28
22
21
324
Motor Vehicle Accident with no injuries
37
9
0
0
331
Lock -in (if lock out , use 511 )
2
0
0
1
331lLock-in
/ Knox Box Access Required
4
0
0
0
3312Lock-in
/ Force Entry Required
1
0
0
0
%$'Nq41
Search for person on land
0
1
2
0
j 842
Search for person in water
1
2
1
1
01/05/2011 13:38 Page 1
Ithaca Fire Department
Incident Type Period Comparisons
Alarm Date Between {01/01/2010} and {12/31/2010}
Incident Type 01/01/2010
01/01/2009
01/01/2008
01/01/2007
to
to
to
to
12/31/2010
12/31/2009
12/31/2008
12/31/2007
350
Extrication, rescue, Other
3
1
5
3
351
Extrication of victim(s) from building/structure
0
0
0
1
352
Extrication of victim(s) from vehicle
4
1
1
1
353
Removal of victim(s) from stalled elevator
14
6
17
10
354
Trench/below-grade rescue
0
0
0
1
356
High -angle rescue
3
1
2
3
360
Water & ice -related rescue, other
2
0
0
3
361
Swimming/recreational water areas rescue
1
4
3
2
362
Ice rescue
1
0
0
0
363
Swift water rescue
1
0
0
0
365
Watercraft rescue
1
1
1
0
381
Rescue or EMS standby
6
5
0
2
400
Hazardous condition, Other
74
66
83
83
410
Combustible/flammable gas/liquid condition,
6
2
1
2
411
Gasoline or other flammable liquid spill
11
17
13
12
412
Gas leak (natural gas or LPG)
102
22
21
23
413
Oil or other combustible liquid spill
4
6
2
4
420
Toxic condition, Other
0
0
0
1
421
Chemical hazard (no spill or leak)
2
2
2
( )2
422
Chemical spill or leak
2
1
2
4
423
Refrigeration leak
0
1
0
0
424
Carbon monoxide incident
27
22
24
26
440
Electrical wiring/equipment problem, Other
13
14
26
17
441
Heat from short circuit (wiring), defective/worn
4
3
3
3
442
Overheated motor
9
9
8
13
443
Breakdown of light ballast
2
10
3
3
444
Power line down
28
13
20
44
445
Arcing, shorted electrical equipment
19
17
8
7
451
Biological hazard, confirmed or suspected
1
1
0
0
460
Accident, potential accident, Other
2
2
3
1
461
Building or structure weakened or collapsed
1
2
0
0
463
vehicle accident, general cleanup
11
20
24
9
471
Explosive, bomb removal (for bomb scare, use
1
0
0
0
480
Attempted burning, illegal action, Other
1
0
0
1
481
Attempt to burn
1
1
0
0
500
Service Call, other
132
168
166
164
510
Person in distress, Other
22
17
16
20
511
Lock -out
11
14
12
9
512
Ring or jewelry removal
0
0
0
1
520
Water problem, Other
10
11
11
17
521
Water evacuation
10
5
3
n5
522
water or steam leak
23
19
16
r �5
1
01/05/2011 13:38
Page
2
Ithaca Fire Department
Incident Type Period Comparisons
1 Alarm Date Between (01/01/2010) and {12/31/2010}
Incident Type
531 Smoke or odor removal
540 Animal problem, Other
541 Animal problem
542 Animal rescue
550 Public service assistance, Other
551 Assist police or other governmental agency
552 Police matter
553 Public service
554 Assist invalid
555 Defective elevator, no occupants
561 Unauthorized burning
571 Cover assignment, standby, moveup
600 Good intent call, Other
611 Dispatched & cancelled.en route
6111Dispatched & cancelled en route - By Dispatcher
6112Dispatched & cancelled en route - By Bangs
,O�6113Dispatched & cancelled en route - By CUEMS
6114Dispatched & cancelled en route - By CU EH&S
�6115Dispatched & cancelled en route - By IC Safety
6116Dispatched & cancelled en route - By Other EMS
6117Dispatched & cancelled en route - By MA Dept
6118Dispatched & cancelled en route - By IPD
621 Wrong location
622 No Incident found on arrival at dispatch addres
631 Authorized controlled burning
632 Prescribed fire
641 Vicinity alarm {incident in other location}
650 Steam, Other gas mistaken for smoke, Other
651 Smoke scare, odor of smoke
652 Steam, vapor, fog or dust thought to be smoke
653 Smoke from barbecue, tar kettle
661 EMS call, party transported by non -fire agency
671 HazMat release investigation w/no HazMat
672 Biological hazard investigation
700 False alarm or false call, Other
710 Malicious, mischievous false call, Other
711 Municipal alarm system, malicious false alarm
712 Direct tie to FD, malicious false alarm
713 Telephone, malicious false alarm
714 Central station, malicious false alarm
(AIN715 Local alarm system, malicious false alarm
I x/30 System malfunction, Other
01/01/2010
01/01/2009
01/01/2008
01/01/2007
to
to
to
to
12/31/2010
12/31/2009
12/31/2008
12/31/2007
16
1
1
5
0
0
1
0
1
0
0
3
2
1
1
0
23
20
18
17
17
30
25
24
7
3
4
1
11
7
5
5
15
5
2
7
0
1
4
2
12
4
8
4
1
6
8
3
87
87
84
94
12
103
87
87
10
2
0
0
109
17
0
0
50
5
0
0
43
12
0
0
1
0
0
0
1
1
0
0
1
2
0
0
7
0
0
0
5
1
4
7
s 25'
2
0
0
9
6
0
1
3
1
1
2
3
0
0
0
4
2
8
6
14
34
40
46
6
2
4
4
2
2
1
6
3
1
2
2
20
9
7
9
0
0
0
1
30
31
40
13
11
16
25
22
17
17
22
13
10
22
13
11
1
1
7
0
41
26
22
3S
4
5
1
9
56
63
85
66
01/05/2011 13:38 Page 3
Ithaca Fire Department
Incident Type Period Comparisons /'all")
Alarm Date Between {01/01/2010} and {12/31/2010}
Incident Type
01/01/2010
01/01/2009
01/01/2008
01/01/2007
to
to
to
to
12/31/2010
12/31/2009
12/31/2008
12/31/2007
731
Sprinkler activation due to malfunction
7
28
17
14
732
Extinguishing system activation due to
0
0
0
2
733
Smoke detector activation due to malfunction
83
79
77
65
734
Heat detector activation due to malfunction
8
16
14
8
735
Alarm system sounded due to malfunction
92
83
60
72
736
CO detector activation due to malfunction
18
10
11
3
740
Unintentional transmission of alarm, Other
112
297
409
377
741
Sprinkler activation, no fire - unintentional
20
12
28
7
743
Smoke detector activation, no fire -
632
597
576
659
744
Detector activation, no fire - unintentional
150
71
41
39
745
Alarm system activation, no fire - unintentional
164
74
81
48
746
Carbon monoxide detector activation, no CO
20
4
4
0
800
Severe weather or natural disaster, Other
0
1
0
0
812
Flood assessment
0
0
0
1
813
Wind storm, tornado/hurricane assessment
0
6
0
0
814
Lightning strike (no fire)
0
3
0
0
900
Special type of incident, Other
3
3
5
�1
911
Citizen complaint
0
1
3
1
Totals
4874
4600
4215
—� rl
01/05/2011 13:38 Page 4
Ithaca Fire Department
IFD False Alarm Cause Report
Alarm Date Between {01/01/2010} And {12/31/2010)
False Alarm Cause
Total
Percent of All:
BioHazard Alarm, Device
2
0.1%
Detection Device, Cleaning
15
1.0%
Detection Device, Damage
10
0.6%
Detection Device, Dust
125
8.4%
Detection Device, Extinguisher
17
1.1%
Detection Device, Insects
10
0.6%
Detection Device, Malfunction
182
12.3%
Detection Device, Painting
7
0.4%
Detection Device, Water
32
2.1%
Dispatch Error
1
0.0%
Duct Detector, Dust
7
0.4%
Duct Detector, Malfunction
4
0.29.
Fog -Smoke Machine
10
0.6%
Malicious, Pull - Private
46
3.1%
Malicious, Pull of a City Box
17
1.1%
fOftpne
36
2.4%
US, Emergency Button
22
1.4%
!".RS, Pendenant
11
0.7%
Pull Station Unintentional
77
5.2%
Smoke, Cooking NO FIRE
443
30.0%
Smoke, Soldering -Welding
9
0.6%
Smoke, Solid Fuel Appliance
2
0.1%
Smoke, Tobacco Product
26
1.7%
Sprinkler, Contractor
11
0.7%
Sprinkler, Flow Switch
6
0.4%
Sprinkler, Frozen Pipe
5
0.3%
Sprinkler, Physical Damage
6
0.4%
Sprinkler, Water Surge
26
1.7%
Steam, Bathroom or Shower
20
1.3%
Steam, Cooking
2
0.1%
Steam, Laundry
2
0.1%
Steam, Other
25
1.6%
System Activation, Contractor
98
6.6%
System Activation, Malfunction
128
8.6 %
(oilkystem Activation, Power Out
5
0.3%
ystem Activation, Weather
14
0.9%
01/04/2011 14:11 Page 1
Ithaca Fire Department
IFD False Alarm Cause Report
Alarm Date Between {01/01/2010} And {12/31/2010}
False Alarm Cause Total Percent of All:
System Activation,Malicious 9 0.6%
Trouble Alarm 8 0.5%
Total Incident Count 1476
01/04/2011 14:11 Page 2
10
3
SFO Beclion DiStrict
Alarms Date Between {0110112010} And {1213112010}
12 4M U n N = d} LU N Y N 0 y a
(U CL t io 2 3 — = L C r- of 'D 2 — Z M a >a dr o
C E U2 in E N N •M Y 'M @ YO = N C O � C 61 k -
U m N N _
c Q1 W U W m c _ `o o To N rn rn ° U m a Y .0 m
C a� w �' o Y ° c E cA cn CL y iu m m m c ro
a U Y j c ¢ v W a O E = c c L Y ai
W a rn U y7 ro U — `o O E m m U m m L M LL v Qi
M U °1 a) 2 ( U E D Y o U 5 m v c n N Z
O W U LLI Z L J LL LU L@ ~ `° O G co 0 O .c6 �5-- N
E ui cn c i z z z �, = a v � o U vi L
v 0 m
a {y N ri W N `� Z m = U Z m a w v c
lC
U N � V u M N r W Z Z W N F Q U u S
v m m d N N O L1 O W 1' c O W m n Z
o C3 o p fl ±n N u N 61 o d Ti
N m ri -a m m - 'o 8 c`C 'p i r
o m a m ° �° c c y y v c c
o p c d O 3 p ~ o o c
in m '2 v` r n LO F-
T)
N d
N V 7 U U
U0 U F- }y H F O
U U U U !° F 0
U
Description
N Count by District
f Ithaca Fif f rtment C r
IFD Incident Type Summary by Election District
Alarm Date Between {01/01/2010} And {12/31/2010}
01/05/2011 14:07 Page 1
Good
Hazardous
Over-
Service
False
District
Fire
Intent
Condition
Pressure
Rescue/EMS
Calls
Calls
Special
Weather
Total
City - 1st Ward,
2
6
9
1
51
8
13
0
0
90
District 1, NE,
West Hill
City - 1st Ward,
5
24
6
0
78
4
12
0
0
129
District 2, W,
West Hill
City - 1st Ward,
7
19
20
0
99
13
70
0
0
228
District 3, SW,
Southwest
City - 1st Ward,
1
6
21
0
30
10
19
0
0
87
District 4, S,
Lower South Hill
City - 1st Ward,
3
7
11
0
23
5
35
0
0
84
District 5, S,
Upper South Hill
City - 2nd Ward,
4
15
13
0
109
8
26
0
0
175
District 1, NE,
Triangle
01/05/2011 14:07 Page 1
Ithaca Fire Department
IFD Incident Type Summary by Election District
Alarm Date Between {01/01/2010) And (12/31/2010)
01/05/2011 14:07 Page 2
Good
Hazardous
Over-
Service
False
District
Fire
Intent
Condition
Pressure
Rescue/BMS
Calls
Calls
Special
Weather
Total
City - 2nd Ward,
9
33
19
0
224
27
196
0
0
508
District 2, S,
Southside, Titus
City - 2nd Ward,
5
42
22
1
210
28
74
0
0
382
District 3, W,
Fulton, Court,
Lin
City - 2nd Ward,
9
19
36
0
217
49
141
1
0
472
District 4,
Commons East
Business
City - 3rd Ward,
10
86
10
0
122
6
178
0
0
412
District 1, E,
Cornell Campus
City - 3rd Ward,
1
14
9
0
44
7
60
0
0
135
District 2, E,
Collegetn
BelSher
City - 3rd Ward,
1
5
3
0
14
1
7
0
0
31
District 3, SE,
BelSher, E State
01/05/2011 14:07 Page 2
Ithaca Fi( rtment C
IFD Incident Type Summary by Election District
Alarm Date Between {01/01/2010} And (12/31/2010)
01/05/2011 14:07 Page 3
Good
Hazardous
Over-
Service
False
District
Fire
Intent
Condition
Pressure
Rescue/EMS
Calls
Calls
Special
Weather
Total
City - 4th Ward,
6
12
8
0
33
8
79
0
0
146
District 1, NE,
West Campus
City - 4th Ward,
2
1
15
0
31
11
39
0
0
99
District 2, E,
Middle East Hill
City - 4th Ward,
7
9
16
0
66
12
138
0
0
248
District 3, E,
Lower
Collegetown
City - 5th Ward,
0
8
16
0
35
12
15
0
0
86
District 1, N,
Fall Crk and
Willw
City - 5th Ward,
3
8
12
0
39
6
39
0
0
107
District 2, N,
Fall Crk, Gun
Hil
City - 5th Ward,
3
10
7
0
35
13
78
0
0
146
District 3, NE,
Cornell Heights
01/05/2011 14:07 Page 3
01/05/2011 14:07 Page 4
Ithaca
Fire Department
IFD Incident Type
Summary by Election
District
Alarm Date
Between
{01/01/2010} And
{12/31/2010)
Good
Hazardous
Over-
Service
False
District
Fire
Intent
Condition
Pressure
Rescue/EMS Calls
Calls
Special
Weather
Total
City - 5th Ward,
1
1
7
0
27
13
11
0
0
60
District 4,
Farm, Aurora,
King
Out of District
10
4
4
0
10
4
0
1
0
33
Town - District
3
15
7
0
74
13
12
0
0
124
1, NW,
Trumansburg Rd
Town - District
1
9
11
0
39
3
3
1
0
67
2, SW, Bostwick
& Elmira Rds
Town - District
1
3
4
0
115
7
22
0
0
152
3, S, Stone
Quarry and South
Hill
Town - District
5
14
7
0
126
17
33
0
0
202
4, E, Ellis
Hollow to
Slaterville
01/05/2011 14:07 Page 4
1 Ithaca Fi( _ :rtment C !
IFD Incident Type Summary by Election District
Alarm Date Between {01/01/2010} And {12/31/2010}
01/05/2011 14:07 Page 5
Good
Hazardous
Over-
Service
False
District
Fire
Intent
Condition
Pressure
Rescue/EMS
Calls
Calls
Special
Weather
Total_
Town - District
1
7
1
0
16
1
26
0
0
52
5, NE, Cornell
Campus to NE
Town - District
0
0
1
0
1
0
1
0
0
3
7, N, Village of
Cayuga Hgts
Town - District
0
3
1
0
2
1
1
0
0
8
8, N, Cayuga
Heights Rd
Town - District
1
8
4
0
7
2
5
0
0
27
9, N, East Shore
and Renwick
Town - District
14
6
10
0
127
4
109
0
0
270
10, S, Ithaca
College
Town - District
1
4
4
1
33
7
12
0
0
62
11, SE, Troy
Coddingtn
Slaterville
01/05/2011 14:07 Page 5
Ithaca Fire Department
IFD Incident Type Summary by Election District
Alarm Date Between {01/01/2010} And {12/31/2010}
Good Hazardous Over- Service False
District Fire Intent Condition Pressure Rescue/EMS Calls Calls Special Weather Total
Town - District 0 3 0 0 14 1 6 0 0 24
12, E, Maple Ave
Town - District 2 2 0 0 22 5 2 0 0 33
13, S, South of
King Rd
Town - District 3 12 6 0 148 7 13 0 0 189
14, W,
Mecklenburg Rd
Town - District 0 0 1 0 1 0 1 0 0 3
15, N, Hanshaw,
Highgate, Trip.
121 415 321 3 2222 313 1476 3 0 4874
01/05/2011 14:07 Page _ 6
l
City of Ithac
IFp Incidents by District (Modified)
Alarm Date Between (0110112010) And (12/31/20101
9ANAlleagTA bperty 0.09%
Sf Ithaca - Ithaca College 5%
haca - Cornell Property 2%
® City of Ithaca N City of Ithaca - SUNY Property ® Outside Ithaca Town of lthaca - Cornell Property ❑ Town of Ithaca - SUNY Property
City of Ithaca - Cornell Property 0 City Six Mile Creek Town of Ithaca Town of Ithaca - Ithaca College E Town Six Miile Creek
Ithaca Fire Department
IFD Incident Type Summary By District (Modified)
Alarm Date Between {01/01/2010) And {12/31/2010)
Town of Ithaca - 0 0 0 0 1 0 0 0 0 1
SUNY Property
121 415 321 3 2222 313 1476 3 0 4874
01/05/20( - ' 04 ` - ( -- 1
Good
Hazardous
Over-
Service
False
District
Fire
Intent
Condition
Pressure
Rescue/EMS
Calls
Calls
Special
Weather
Total
City Six Mile
0
0
0
0
1
0
0
0
0
1
Creek
City of Ithaca
66
225
247
2
1326
239
1005
1
0
3111
City of Ithaca -
12
100
14
0
170
5
222
0
0
523
Cornell Property
City of Ithaca -
1
0
0
0
0
0
3
0
0
4
SUNY Property
Outside Ithaca
10
4
4
0
8
3
0
1
0
30
Town Six Mile
0
0
0
0
1
0
0
0
0
1
Creek
Town of Ithaca
17
71
43
1
575
63
102
1
0
873
Town of Ithaca -
2
10
2
0
22
1
43
0
0
80
Cornell Property
Town of Ithaca -
13
5
11
0
118
2
101
0
0
250
Ithaca College
Town of Ithaca - 0 0 0 0 1 0 0 0 0 1
SUNY Property
121 415 321 3 2222 313 1476 3 0 4874
01/05/20( - ' 04 ` - ( -- 1
7b
Printed Material
Tompkins County Freight Transportation Study, April 2002, study recommendation
excerpts
Town of Ithaca Transportation Plan (draft), June 2007, excerpts — Ithaca Town Board
2025 Long Range Transportation Plan, Dec 2004, excerpts — Ithaca -Tompkins County
Transportation Council
NESTS Northeast Subarea Transportation Study, July 1999, excerpts
Pine Tree Road Residential District & Traffic Calming Statement & Petition Regarding
the Pine Tree Road Pedestrian / Bicycle Path Project, Sept 2010
Final Report
Tompkins County
Freight Transportation Study
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SEAR BRAWN
85 Metro Park, Rochester, N.Y. 14623 / 716.475.1440 / www,searbrown.com
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that lend themselves to truck route designation. At other locations, more than one alternative is
recommended for further consideration. Where more than one alternative was presented
(discussed in Chapters 3 and 4), our recommendation may be one of the remaining alternatives,
or a combination of them. In all cases, strategies should be pursued to reduce truck travel
through impacted areas. These may include coordinating with trucking firms to use preferred
routes, and enticing firms to relocate distribution centers to locations that are more convenient to
proper truck routes.
5.2 Study Recommendations
The following presents the areas, identified during this study, as having issues with truck traffic.
Recommendations for each of these areas are listed below. Figures 10a and lob present maps of
proposed truck routes and other changes in road designations.
• Pine Tree Road/Ellis Hollow Road/Mitchell Street/Ithaca Road/Route 366 area
This is a residential area, with long-standing issues with truck traffic. Based on input received
throughout the public involvement process, none of the roads in the area are recommended to be
designated as truck routes. Designation of any road as a truck route would result in unacceptable
impacts to residential areas. Restricting trucks from routes would relocate impacts to adjacent
routes.
There are three alternatives recommended for this area to help minimize truck impacts — two
short-term and one long-term. In the short-term, it is recommended that major shippers and
receivers continue to be encouraged to coordinate with all of the trucking firms_ to use preferred
routes. Cornell University is the major receiver in this area. Trucks should use the state
highways as much as possible, and avoid sensitive cut -through routes. This would require
cooperation, as the state routes often are not the shortest paths to key destinations. While trucks
would still travel on Pine Tree Road, Ellis Hollow Road and the others, the result should be a
reduction of heavy trucks on these key residential roadways.
The second short-term alternative is to erect signs to encourage trucks to use the preferred truck
routes. Post signs for Ithaca -bound trucks, from the north (from Cortland and Syracuse areas) to
stay on Route 13, rather than use Route 366, to downtown Ithaca. Sign trucks, heading
westbound for Ithaca on Route 79, from Tioga County, to use Route 38 at Richford, to Route 13
to downtown Ithaca. This route is outside of Tompkins County, so NYSDOT would need to
consider and promote this solution. This route reduces the number of trucks through residential
areas near Ithaca, and provides a safer route into the city (the city approach on Route 79 is
narrow and steep, while Route 13 is a four lane, divided, Principal Arterial).
The long-term alternative is to conduct more detailed studies to find a long-term solution to
trucks in this area, which could involve consideration of new road links between Route 79, Route
366 and Route 13. A bypass road on the east side of Ithaca has been talked about, but it would
involve high costs and land acquisitions. Should a bypass route still be considered viable,
consideration of right-of-way preservation should begin soon.
50
Excerpts from
TOWN OF ITHACA TRANSPORTATION PLAN (draft)
Town of Ithaca Town Board
June 25, 2007
GOALS AND OBJECTIVES
Livability
Goal
Develop and maintain a transportation system that promotes safe, healthy, and attractive
neighborhoods.
Objectives
• Employ road design guidelines that encourage compliance with posted speed limits and protect
neighborhoods from undue traffic burdens, such as noise and air pollution.
• When modifying or rebuilding roads in residential areas, work to beautify streetscapes, restore
roadways to a human scale, and improve the character and livability of the neighborhoods through
which they pass.
Safety
AM., Goal
Strive to provide a safe transportation system, and prioritize safety and security in the implementation
of every goal for both motorized and non -motorized modes of transportation.
Objectives
• Work to lower $5`s percentile speeds on certain roads through design changes, and continue to
request NYSDOT to lower speed limits on certain roads.
Environment
Goal
Protect the environment, including the significant natural, agricultural, scenic, and historic resources of
the Town of Ithaca.
INVENTORY AND ANALYSIS
Roadway Function and Right -of -Way Design
Identification of Needs
While it may be difficult to change the designated functional classification of a road, it is far more
difficult and costly (in monetary, social, and environmental costs) to alter adjacent residential land uses
to suit the needs of through -traffic. Therefore, roadway modifications need to reflect the permanent
Glatting Jackson Kercher Anglin Lopez Rinehart, Inc. Forest Home Traffic Calming Pla4
Appendix XI Page 3
14 ► needs of residential areas, instead of the excessive over -design standards associated with potentially
inappropriate functional classifications. Instead of improving network capacity by adding lanes,
widening existing lanes, or increasing the design speed, the Town needs to advocate for roadway
designs that are compatible with adjacent land uses and that elicit safe driver behavior, while
recognizing current traffic loads.
The Town needs to protect and promote safety and livability in residential areas, with residential
streets designed to naturally elicit responsible driver behavior, rather than facilitate high vehicle flow
rates. Narrower roads with lower design speeds or the addition of appropriate traffic calming measures
may lead to the slower, more careful driving that is appropriate for residential neighborhoods.
Therefore, whenever a section of road in the Town is rebuilt, rather than being restricted by the
functional classification system's somewhat abstract labels alone, the Town needs to work to address
any known safety problems and to ensure the new roadway design is suitable for and compatible
with the adjoining land uses. In many cases, this involves coordination with the County and State for
roads not under the Town's jurisdiction.
Traffic Data: Volumes, Speeds, & Crashes
Speed Data
Identification of Needs
The Analysis above concluded that speeding is a problem on many roads in the Town. Thus, this Plan
/, identifies a need for speed mitigation, focusing on (but not limited to) residential, medium -density
areas, school zones, roads with lower speed limits, and areas of high pedestrian or bicycle traffic.
Guidelines could set forth criteria by which the extent and severity of speeding would be assessed and
would offer mitigation measures based on the characteristics of the road and the adjacent land uses.
As noted above, speed mitigation efforts need to focus on areas where the severity of speeding is
worst. The Analysis above identified the Northeast, the southern art of Pine Tree Road the Forest
Home neighborhood, and Coddington Road near Ithaca College as areas where speeding is severe.
These locations may form the first "round" of speed mitigation projects. A more complete listing of
locations with speeding problems is included in the Alternatives section.
In order to target unintentional speeders, the Town needs to adopt a set of design guidelines that tie the
design of the road to the desired motor vehicle speed. Furthermore, the Town needs to explore
alternate design strategies that have worked well for other municipalities, such as traffic calming
measures, to target speeding in certain areas to protect the livability of neighborhoods. Traffic
calming techniques cue motorists that they are in an area where speeding is inappropriate. As noted at
the end of the Analysis, traffic calming saves time for law enforcement, preserves the quality of life for
residents, and encourages motorists to follow the law. Traffic calming is a valuable design tool when
applied correctly in appropriate situations.
Glatting Jackson Kercher Anglin Lopez Rinehart, Inc. Forest Home Traffic Calming Plan
Appendix XI Page 4
RECOMMENDATIONS
2. Roadway and Road Network Issues
B. Engineering and Design: Livability should be the oal of all trans ortation design in the Town of
Ithaca. To this end, the design of a right-of-way should reflect the intended use orthe roadway
'anUtTie character of the adjacent lands. Roads should be designed to elicit desirable driver
behavior (such as attentiveness, compliance with speed limits, etc). (Goals I, II, III, VI, VII;
ongoing)
4. Speeding & Cut -Through Traffic:
1. The Town should implement design responses to excessive speeds and cut -through traffic
in neighborhoods, such as traffic calming (see below). (Goals II, III, IV, V, Vii; as
feasible; high-priority)
2. The Town should continue to petition the County and State for speed limit reductions on
appropriate roads in the Town. One potential location for speed limit reduction is Pine Tree
Road. (Goals II, III, V, VII; ongoing)
C. Maintenance:
4. Environmental Sensitivity:
1. The Public Works Department should limit trimming of roadside vegetation to that which
fulfills safety & drainage objectives. The Town should consider roadside vegetation an
asset, not a Iiability. (Goals II, IV, VII; ongoing)
2. The Town should carefully assess any transportation project in an agricultural, scenic, or
historic area to ensure that potential impact to these resources does not exceed the expected
benefits from the proposed project. (Goals H, IV, VII; ongoing)
4. The Town should encourage other jurisdictions with roads in the Town of Ithaca to adhere
to similar standards of environmental consideration. (Goals II, IV, V, VII; ongoing)
D. Traffic Calming: As explained throughout the Traffic Calming Chapter of Volume III- The
Design Guidelines, the Town should explore traffic calming measures as one strategy to protect
residential areas from excessive negative effects of motor vehicle traffic. Unlike enforcement
strategies (see below), the goal of traffic calming is to cause motorists to unconsciously slow
down in response to their surroundings. Since traffic calming measures are more permanent than
temporary enforcement measures, traffic calming should be used as a long-term strategy to
reduce speeds and improve livability in neighborhoods. Traffic calming and other livability -
oriented design features, such as street trees, sidewalks, or pedestrian -scale lighting, should be
considered as part of roadway construction or reconstructions. (Goals II, III, VI, VII; as feasible;
high priority)
F. Potential New Roadway Corridors: This Plan and other plans preceding it have identified several
possible roadway corridors that would provide access to developing areas or potentially could
help to reduce traffic volumes in existing neighborhoods. These corridors include a connector
road on West Hill (shown in cross -hatching on the Official Highway Map in Volume II
Appendix I), a connector road from Pleasant Grove Road to Triphammer Road (identified in the
North Campus Gateway Study), and a possible northeast connector road outside of the Town of
Ithaca (discussed in the NESTS Study; see the "Official Highway Map and Road Network
Design" section in the Inventory and Analysis Chapter for more information). Furthermore, the
Glatting Jackson Kercher Anglin Lopez Rinehart, Inc.
Forest Home "Traffic Calming Plan
Appendix XI Page 5
Excerpts from
2025 LONG RANGE TRANSPORTATION PLAN
Ithaca -Tompkins County Transportation Council
December 14, 2004
GOALS AND OBJECTIVES
Community Issues And Transportation
Goal I: Develop a transportation system that enhances the quality of life for Tompkins County
residents and visitors.
Objective E: Preserve and enhance existing communities and neighborhoods.
Objective F: Promote transportation plans and programs that are consistent with and protective of
expressed community values, cultural heritage and local aesthetics.
Objective G: Apply Context Sensitive Solutions in the design of transportation projects.
Environmental Issues
Goal HL- Limit the negative impacts or disruptions to the natural, scenic, or cultural environment.
Objective B: Preserve natural, scenic and cultural areas within the Ithaca -Tompkins County
metropolitan area.
Infrastructure Issues
Goal I: Improve the planning and design of local infrastructure.
Objective C: Encourage development of local design standards to best meet local needs and
concerns.
Objective E: Consider use of alternative pavements in design standards.
Objective G: Promote infrastructure designs that are sensitive to local environmental issues and
preserve or enhance scenic beauty.
Pedestrian Issues
Goal I: Create a safe and efficient network for pedestrian travel.
Objective C: Utilize sidewalks, multiuse trails and paths, pedestrian bridges, roadway shoulder
improvements, and other pedestrian facilities to provide needed pedestrian network
links.
Goal II: Urge pedestrian oriented land use development.
Objective D. Encourage municipalities to include sidewalks and lighting in local plans, site plan
reviews and development projects.
Goal III: Promote walking as a viable mode of transportation.
Objective B: Develop amenities/aesthetics for pedestrian environment.
Glatting Jackson Kercher Anglin Lopez Rinehart, Inc. Forest Home Traffic Calming Plan
Appendix XI Page 12
TRANSPORTATION SYSTEM
Infrastructure
Bicycle and Pedestrian Pro rg aixis
Pedestrians:
Unfortunately, it is evident that the "state-of-the-art" in planning is only starting to address pedestrian
issues. At the local level we are still learning how to develop "pedestrian -friendly" land uses, and
searching for incentives that are truly effective in getting persons to switch to walking. While the
profession(s) continue to explore these and other issues, such as finding ways to calculate the
benefits/costs of increased use of the pedestrian mode, it is imperative that the ITCTC and its local
members begin to implement the cost-effective improvements necessary to fill in the "gaps" in the
pedestrian network and to ensure the safety of all pedestrians. The ITCTC will work cooperatively
with its local partners to promote the actions and programs that will lead to the development of
walkable communities in Tompkins County.
Traffic Safety Issues
A recurring theme in the public meetings was that the sheer volume of traffic in residential areas was
"unacceptable." More than a continuing annoyance, this is a legitimate health and safety concern. The
use of a variety of traffic calming techniques to "tame" the traffic moving through residential and other
built-up areas has received much attention nationwide and locally. The transportation planning
,AM* profession including NYSDOT, and organizations such as the Transportation Research Board, the
Institute of Transportation Engineers and the American Association of State Highway and
Transportation Officials have all developed guidelines and positions that allow for the implementation
of traffic calming techniques. The ITCTC will continue to support the appropriate application of
traffic calming in to encourage the development of a transportation system that minimizes the negative
impacts of motor vehicles without affecting overall mobility.
Environmental
Land Use Planning
Neighborhood preservation has repeatedly been one of the premier issues when addressing
transportation planning. In both the NESTS and Freight Transportation Studies protection of
residential areas became a key issue during project development In Tompkins County many
neighborhoods are crossed by roads that have grown in their traffic volumes as land was developed
further out from the Ithaca urban core. Commuter and other trips use these roads to move across the
area, impacting the neighborhoods.
There seems to be general agreement that traffic and traffic speed should be reduced in residential
neighborhoods. This may be accomplished by implementing appropriate traffic -calming techniques
and/or increasing law enforcement efforts. On rare occasions there is an opportunity to re-route traffic
around neighborhoods, by providing appropriate capacity at the arterial level (to make "cut -through"
trips less attractive). In all cases traffic must be managed based on the particular conditions of each
neighborhood and considering the need and desires of the residents. There is no single strategy or
recommendation that will serve all locations.
Glatting Jackson Kercher Anglin Lopez Rinehart, Inc. Forest Home Traffic Calming Plan
Appendix XI Page 13
Excerpts from
NORTHEAST SUBAREA TRANSPORTATION STUDY (NESTS) TRANSPORTATION PLAN
Ithaca -Tompkins County Transportation Council, Tompkins County, Village of Cayuga Heights,
Village and Town of Lansing, Cornell University, Towns of Ithaca and Dryden, New York State
Department of Transportation
July, 1999
GOALS AND OBJECTIVES
Goal 1
A transportation system that enhances and preserves the quality of life in neighborhoods, residential
and other community areas, including recreational, educational and commercial areas.
Objective 1: Increase safety on neighborhood streets.
Objective 2: Decrease the volume of vehicular traffic on neighborhood streets.
Objective 3: Reduce excessive vehicle speeds.
Objective 4: Decrease levels of vehicle -induced air and noise pollution.
Objective 5: Design attractive streetscapes.
Objective 6: Increase pedestrian and bicycle links between community nodes.
Feasibility Factors
0aft4" C. Consider the impacts on various stakeholders. Strive for a win-win situation, where no single
group benefits at the expense of another.
LIVABILITY PRINCIPLES
Roadway Design Standards
Roadway design standards should reflect the character of the adjoining land uses, which the road
serves, rather than be determined by roadway ownership (i.e. whether it is a village, town, county or
state road). These design standards should change where appropriate (e.g. where the land use
changes), instead of at some (arbitrary) municipal boundary. Roads within residential neighborhoods
should be narrow, calm, safe and attractive (and should have the look and feel of being resi ent2al).
Pavement widt should be kept to a minimum (perhaps 18 feet, certainly no wider than now), and a
speed limit of 25 mph is often appropriate. In non-residential areas, the road can be wider if the
desired vehicle speed is higher and the traffic is heavier. Many roads within the NESTS study area
have some residential sections (which should be treated as such) and some non-residential sections
(which may be treated differently). For example, Warren Road has several alternating residential and
non-residential sections, but only the residential sections need to be narrow and low -speed. Note that
design standard categories reflect the land use through which the road passes, not the functional
classification labels used by AASHTO and NYSDOT. Also, uniformity in design standards is
intended as a means to an end, not as an end in itself. Local variations in design standard are
acceptable, and in some cases may even be necessary, in order to achieve the desired results at each
specific location (see Trak Calming). The Environmental Capacity and Mobility sections provide
more detailed recommendations on how to modify roads in developed areas so that they can meet their
..� performance criteria.
Glatting Jackson Kercher Anglin Lopez Rinehart, Inc. Forest Home Traffic Calming Plan
Appendix XI Pagelo
F--dm-.l
rOE*A
RECOMMENDATIONS
Recommendation 1=Adopt Livability Principles
All actions should further the goal of creating and sustaining livable communities. The Working
Group recommends incorporating the Livability Principles detailed elsewhere in this document and
summarized below into all transportation and land use planning activities at the municipal, county, and
regional level. The principles can be summarized as follows:
• Address environmental capacity concerns, reducing traffic impacts to an acceptable level, and
making roads and their vehicles less of an intrusion on the land uses through which they pass.
• Decrease roadway width and traffic volume to acceptable levels in residential areas.
• Implement traffic -calming measures to control vehicle movements and speeds on neighborhood
streets with the support of local residents.
• Ensure continued mobility through the expanded use of alternative modes and the construction of
low impact roadways, where appropriate.
• Design roadways to be scenic, to reflect the character of the land uses through which they pass, and
to protect and enhance neighborhood livability.
• Maintain and enhance the livability of all residential areas, even if this means that commuting time
for some of the further out suburban developments may be a few minutes longer.
• Regard pedestrian and bicycle traffic as a significant and meaningful component of municipal
transportation, and include provisions in all transportation and development projects_
Recommendation 4 —Improve the Bicycle and Pedestrian Facility Network
The Working Group recommends a continuous network of facilities to support year-round pedestrian
and bicycle travel. Where appropriate, the Plan recommends:
• Shared Facilities: In residential neighborhoods, reduce vehicle speed and volume sufficiently that
bicyclists and pedestrians can safely share the road with motor vehicles.
• Parallel Facilities: On higher speed roads with the potential for significant pedestrian or bicycle
traffic, provide separate facilities (sidewalks, bike lanes, shoulders).
• Independent Facilities: Provide multi -use pathways independent of the roadway network that would
allow pedestrian and bicycle mobility away from motor vehicle traffic.
• Municipal Maintenance of Pedestrian and Bicycle Facilities: Establish a coordinated system of
year-round municipal maintenance of pedestrian and bicycle facilities, including road shoulders,
sidewalks and multi -use trails.
• Connectivity: Expand pedestrian facilities by adding sidewalks at key locations. Provide bike and
walking connections between existing developments, including adjoining cul-de-sacs.
Recommendation 7 - Implement Selected Actions
• Institute well-designed traffic -calming plans in high traffic residential areas in the study area where
there is neighborhood support for doing so.
Glatting Jackson Kercher Anglin Lopez Rinehart, Inc.
Forest Home Traffic Calming Plan
Appendix XI Page I I
,-j VW1,.
The Pine Tree Road Residential District and Traffic Calming
The Pine Tree Road Residential District is a densely populated residential area located between
Route 79 and the intersection with Snyder Hill Road. It includes 50 homes, of which over 90%
are owner occupied. Many of the'residents are long term, with the average residency rate being
approximately 18 years. Along this stretch of road that is less that 7/10'h of a mile, there are
between 17-20 children residing in the homes, 3 which require special needs.
As stated in the Ithaca -Tompkins County Transportation Council's 2004 Park and Ride Options
Report, the area "suffers considerably from high traffic". The amount and speed of the traffic is
unsafe for this residential area. Exiting driveways is often difficult, and particularly dangerous
with large trucks moving along the road. The Town of Ithaca Transportation Plan of 2007 cites
Pine Tree Road as an area which includes "crash clusters" and is "in need of speed mitigation".
To provide the residents in this area with an acceptable degree of safety and livability, we ask
that the town and county begin to provide traffic calming devices to improve the road
conditions. These include such measures as:
• Reduce the speed limit to 30 mph, and enforce the speed limit.
• Installation of full traffic lights. The main location where this is essential is at the
intersection of Route 79 and Pine Tree Rd. Another location that might benefit from this
would be the intersection of Route 366 and Pine Tree Road.
• "No thru trucks — local deliveries only" — for the residential span of Pine Tree Road
• Incorporate visual narrowing. The road should not be widened or shoulders paved. Just
repair the holes (gravel) for safer walking and biking.
• Include such elements as raised crosswalks for pedestrians, speed bumps, a traffic circle
at the intersection of Pine Tree Road and Snyder Hill Road where traffic enters the
residential district.
T&Ub,L
AJ9
,i4a 3' 9 ��•�7�luw�l�edd
Petition Regarding the Pine Tree Road Pedestrian / Bicycle Path Project
We, the undersigned, strongly oppose changing the vertical clearance of the old railroad
overpass thereby allowing larger truck traffic to .use Pine Tree Road. This plan, which
describes one of groups benefited by the project as being freight carriers, is in direct conflict
with the safety and well-being of the residents in the area. Pine Tree qoad .is a densely
populated residential area, almost entirely owner occupied, with long term residents.
Adding increased and larger truck traffic to an already heavily traveled road, is not
acceptable, and should not be part of a Pedestrian and Bicycle Path Project.
This road was already determined in prior studies to be an unacceptable truck route due to
safety issues. Additionally, the road is not a dedicated roadway, and only allows the county
an easement of use through the right of prescription.
We therefore ask that you do not change the height of the existing overpass and that you
begin to add traffic calming elements to the residential district of Pine Tree Road.
�y S Signature Name Printed Address
EPIV
C60A S (a _ r/�A1 �. 4 5r-
7
To: John Lampman
Tompkins County Public Works
From: George Conneman
250 Strawberry Hill Circle #2
Date: January 9, 2011
Re: Pine Tree Road Bicycle & Pedestrian Project
At Public Meeting #2, December 20, 2010 at Trinity Lutheran Church, You reviewed the
comments from meeting #1 and essentially rejected all of them. A woman in the
audience said, "It seemed that we agreed with nearly all of the ideas, except the idea of
raising the bridge over Pine Tree Road. Why raise the bridge?"
John Gutenberger, Cornell Community Relations, once said, "When you incorporate
some of your opponents ideas into a plan, you usually end up with a better plan."
If you really want to protect the East Hill and Pine Tree neighborhoods as you say, don't
raise the bridge — even one inch. Why? To protect the neighborhood against large trucks
and improve the quality of life in the area.
Tompkins County officials and legislature members, as well as Cornell administrators,
give lip service to protecting neighborhoods but that is only talk. If our officials really
believed in neighborhoods, you would at least work to lower speed limits, install traffic
calming devices and devise plans to reduce the large truck traffic on Pine Tree Road.
Keeping the bridge at its present height is a small concession to the neighborhood.
Since the last meeting you have done nothing that the public knows about to protect this
East Hill neighborhood.
Truck traffic should be eliminated between Snyder Hill Road and Rt. 79 for safety and
noise reduction on Pine Tree Road.
I believe that it is necessary to provide a safer way for people to walk or bike near the
intersection of Rt. 366 and Pine Tree Road by widening the area under the bridge.
However we need to preserve or rebuild the bridge near this intersection no higher than
12' S" clearance to create a sense of community for East Hill and safety for both bikers
and walkers.
Never once did you admit that you want to raise the bridge to accommodate Cornell
construction traffic. You say that the State has "standards" for bridges. I want to again
remind you of the following from the NYSDOT ConteXt Sensitive Solutions:
"Context Sensitive Solutions (CSS) is a philosophy wherein safe transportation solutions
are designed in harmony with the community. CSS strives to balance environmental,
®V5IR--##
scenic, aesthetic, cultural, and natural resources, as well as community and transportation
service needs. Context sensitive projects recognize community goals, and are designed,
built and maintained to be sustainable while minimizing disruption to the community and
the environment."
"Key Points of CSS:
• The project is in harmony with the community and it preserves the environmental,
scenic, cultural and natural resources of the area.
• The project satisfies both transportation and community needs as agreed to by a
full range of stake holders i.e. local governments, community groups, facility
users, other agencies and the Department.
• The project incorporates early, effective and continuous Public Involvement.
• The project identifies and addresses community issues using an ongoing,
structures format as appropriate for information exchange (citizens' workshops,
advisory committees, etc.), and active partnership with municipal and other
state/local agencies.
• The project incorporates innovative and safe technical solutions that add value for
the user and community.
• The project show measurable success in improving the community's
environmental, scenic, aesthetic, historic, and natural resources, above and
beyond mitigations requirements.
In summary, here are community recommendations:
1. Leave the bridge at 12' 5" to create a road with fewer trucks and a better, safer
bicycle and pedestrian path.
2. Keep trucks out of Pine Tree Road from Rt. 79 to Snyder Hill Road to provide
safety for families and children and to reduce truck noise in an urban
neighborhood.
3. Trucks can get to the Cornell Gateway by way of Richford and Rt. 366, a larger,
wider state highway.
4. Post Pine Tree from Rt. 79 to Snyder Hill Road against large trucks and enforce
the rule.
5. Install traffic calming devices on Pine Tree especially at the bus stop at the
junction of Honness.
6. Reduce speed limits on Pine Tree to 30 mph from Rt. 79 to Rt. 366.
7. Trucks with business on East Hill Plaza can continue to use Rt. 366, Game Farm
Road, and Ellis Hollow Roads.
8. Create a Cayuga Heights mindset on East Hill Roads.
9. Enforce bicycle and walker rules at the intersection of Rt. 366 and Pine Tree
Road.
The Cafeteria Meeting - "We Can Rescind That!"
Sept 29, 2005 Public Meeting DeWitt Cafeteria
(1) Residents presented a petition nearly unanimously opposed to sidewalks. That
petition was never acknowledged by anyone (only an unrelated 2004 petition was
claimed by the county).
(2) Dan Walker suggested that Town would pass a resolution to maintain and assume
liability for walkway so as to alleviate resident's concerns. Public comments at
subsequent hearings (2007) suggested that perhaps 75% opposition remained.
(3) It was pointed out by residents to Supervisor Valentino that the June 13, 2005
resolution gave the residents the right to decide on sidewalks. She said it only applied
to Coddington, and upon being shown she was wrong famously commented "We can
rescind that — we do it all the time." Poor timing considering Dan's offer minutes before
of a resolution assuming Town responsibility!
Residents at the Town Board - Still Opposed
October 17, 2005 Town Board Meeting
Agenda Item 10, Public discussion of walkway. Fifteen residents spoke in
opposition to the project walkways, none in favor. Long discussions including
Board members and staff also took place.
Resolution to Assume Maintenance and Liability
November 141, 20051 Town Board Meeting
TB RESOLUTION NO. 2005-181: Town Willingness to Assume Ownership, Liability
and Maintenance of Hanshaw Road Walkway Should it be Built
Be it resolved, that the Town Board of the Town of Ithaca hereby determines if the
reconstruction of Hanshaw Road incorporates a walkway for part or all of its length, that
the Town of Ithaca will assume ownership, liability and maintenance responsibilities for
the sections of the walkway within the Town of Ithaca
Resolution Rescinding Hanshaw Residents Right to Determine. They really did it!
January 26, 2006 Special Town Board Meeting
Much Discussion of Hanshaw issues
TB RESOLUTION NO. 2006-31: Support for the Inclusion of a Town -Owned and
Maintained Walkway in Conjunction with Tompkins County's Reconstruction of
Hanshaw Road
............... the Town Board hereby rescinds in part TB Resolution No. 2005-091, by
rescinding the provision, as it relates to the Hanshaw Road project, requesting and
advising the Tompkins County Legislature ... that sidewalks or walkways be included
"when wanted by a majority of the adjoining residents".
NOTE: Peter Stein was the only Board member to vote against this — saying that it was
important that the Town allow the polling of residents they had promised.
Passage of focal Law - but Demanding Advanced Written Notice of Ice and Snow!
March 13, 2006 Town Board Meeting
TB RESOLUTION NO. 2006-064: Resolution Adopting "A LOCAL LAW AMENDING
CHAPTER 230 OF THE TOWN OF ITHACA CODE, TITLED `STREETS AND
SIDEWALKS', TO ESTABLISH TOWN'S ASSUMPTION OF OWNERSHIP,
MAINTENANCE AND LIABILITY FOR HANSHAW ROAD WALKWAY"
ARTICLE III Hanshaw Road Walkway 230-10 [Adopted 3-13-2006 by L.L. No. 5-
2006; amended in its entirety 10-19-2009 by L.L. No. 12-20091
§ 230-10 Ownership, maintenance and liabili . If a Town -sponsored walkway
is built along part or all of Hanshaw Road within the Town of Ithaca, the Town
will assume ownership and maintenance responsibilities for said walkway within
the Town, and the Town will further assume liability for its negligent acts and
omissions related to defects in, or snow or ice upon, said walkway within the
Town; provided, however, that nothing in this section shall be deemed to dispense
with the requirement of advance written notice to the Town of the defect or the
existence of snow or ice thereon, or with the requirement that the Town have the
opportunity to repair or remove the same within a reasonable time after receipt of
such notice, as set forth in Town Law § 65-a and Town Code Chapter 188,
Notification of Defects, as conditions precedent to liability.
A -00h, Recent email concerning Notification Issue
RE: Hanshaw Road Walkway - Local Law?
Bernard Arthur Hutchins Jr
You forwarded this message on 1/29/20117:51 PM.
Sent:Friday, January 28, 20114:57 PM
To: Herb Engman [HFngman@town.ithaca.ny.usj
Cc: Rich De Paolo RDePaolo town.ithaca.n .us ; Nanc Mullin rkhite.corn
Herb -
Thanks for the reply. Unfortunately, we still have questions. We have no problem with the wording with regard to
a defect (perhaps one cement slab has heaved up). But it is totally absurd with respect to ice and snow. I have to
carry copies of the law to hand to people because they can't believe it could say anything so silly. Please fix it.
Much as the Town doesn't have a person to watch all the time, neither do the homeowners. And you said "if
someone calls to complain" but the law does say "advanced written notice." It seems tome that written notice
takes two days or so. And just what does "advanced" mean here? lust as likely as a portion drifting over (your
example) is that it might have melted in that time. Please explain the circumstances and mechanisms you have in
mind.
Also, I really don't care that much if the Town is sued and my taxes go up a couple of dollars. We are however very
concerned about someone being injured, the Town saying IT is not responsible because they did not have advanced
written notice, and the liability then falls totally on us property owners. Please explain why this should not concern
us.
We don't care what your insurance carrier asks you to put in the law. That's a bad argument. They would of course
probably prefer you put in language that made it impossible for anyone to put in any claim. A trade-off of
protecting the Town and putting US at risk is not acceptable, and will remain an issue.
Further still, we frankly do not trust the Town to provide maintenance in the future. How could we? The Town
already broke its word to us with respect to putting the sidewalk into the project in the first place. [Remember
Cathy saying "We can rescind that - we do it all the time."] You have only to amend the local law and we are on the
hook again. How about a CONTRACT between the property owners and the Town. If the Town truly is going to do
maintenance, that what harm could a contract do? Or perhaps, rather than having the Town acquire a Permanent
Easement, they take full ownership fee simple. Once the sidewalk is built, the property is no longer mine anyway,
for all practical purposes. I can't, after all, tell people to stay off. And I doubt the "setback argument" for retaining
ownership applies to many owners on Hanshaw.
Please address these issues_
Bernie
From: Herb Engman [HEngman@town.ithaca.ny.usj
Sent: Friday, January 28, 20113:53 PM
To: Bernard Arthur Hutchins Jr
Cc: Rich DePaolo
Subject: RE: Hanshaw Road Walkway - Local Law?
Bernie, the wording " the requirement of advance written notice to the Town of the defect or the existence of snow
or ice thereon, or with the requirement that the Town have the opportunity to repair or remove the same within a
reasonable time after receipt of such notice, as set forth in Town Law § 65-a and Town Code Chapter 188,
Notification of Defects, as conditions precedent to liability" is standard language required, I believe, by our
insurance carrier. It simply means that we can't fix something unless we know about it. In regard to routine
maintenance the Town staff could clear a walkway at one time of the day and have a section drifted over due to a
change in the wind direction later. Town taxpayers can't support a staff member to stand around and wait for such
an occurrence. But, if someone calls to complain, then the Town is put on notice that there is a problem. All this
language seeks to protect the taxpayer since we all would have to pay for and lost lawsuit.
In any case, the Town has made abundantly clear that it will maintain the walkway including removing snow. It does
quite a wonderful job with our walkways. I have one running alongside my backyard and can personally attest to
rte. that fact.
Herb
Herbert J. Engman
Town Supervisor
Town of Ithaca
215 North Tioga Street
Ithaca, NY 14850
(607) 273-1721 Ext. 125
-----Original Message -----
From: Bernard Arthur Hutchins Jr fi-nailto-bahl3@cornell.edu
Sent: Tuesday, January 25, 20112:58 PM
To. Herb Engman
Cc: Rich DePaolo
Subject: Hanshaw Road Walkway - Local Law?
Dear Supervisor Engman,
With the upcoming visits to Hanshaw Road residents from the "ROW Consultants" for the County, to make offers for
parcels (likely to be already HIGHLY contentious), it might be a good idea to clarify the "maintenance and liability"
issues offered by the Town of Ithaca.
i'"q As you recall, this was addressed by Local Law 5-2006 dated 1/13/2006, but was amended in its entirety by LL 12-
2009 dated 10/19/2009. Residents are alarmed by the ease with which you amend these laws as none of us were
specifically notified at the time. More alarming still is the disclaimer in the current law. Specifically it says,
bizarrely:
§ 230-10 Ownership, maintenance and liability.
If a Town -sponsored walkway is built along part or all of Hanshaw Road within the Town of Ithaca, the Town will
assume ownership and maintenance responsibilities for said walkway within the Town, and the Town will further
assume liability for its negligent acts and omissions related to defects in, or snow or ice upon, said walkway within
the Town; provided, however, that nothing in this section shall be deemed to dispense with the requirement of
advance written notice to the Town of the defect or the existence of snow or ice thereon, or with the requirement
that the Town have the opportunity to repair or remove the same within a reasonable time after receipt of such
notice, as set forth in Town Law § 65-a and Town Code Chapter 188, Notification of Defects, as conditions precedent
to liability.
*sss�s*s:sss**:r*:****s::**s***ss*s*******ss*.***s*sr*t**s*****•**::*:*ssst
So - What does the Town of Ithaca require? How about a zone map from a seed catalog? Perhaps a subscription to
the Old Farmer's Almanac? How about an email with the daily forecast? How about a special -delivery certified
letter that snow is actually falling? if I am being silly, it is because the law is silly - is it not?
We read this as saying that in order for the Town to accept liability, you need to be informed, in advance, and in
writing, that there is snow or ice on the walkway. This is AT BEST a very bad joke! At worse, it puts us right back,
fully on the hook.
Please clarify this. It is our view that the Town must offer stronger written assurance, perhaps in the form of an
actual contractual obligation?
Bernie Hutchins
CODES DIVISION
ocasaYREW ar STATE
New York State Department of State
Division of Code Enforcement and Administration
99 Washington Avenue, Suite 1160
Albany, NY 12231
Phone: (518) 474-4073 FAX: (518) 486-4187
www.dos.state.ny.us
S�:j=tr'
F��
Page 1 of 6
Reporting Year: 2010
19 NYCRR PART 1203
UNIFORM CODE: MINIMUM STANDARDS FOR ADMINISTRATION AND ENFORCEMENT
LOCAL GOVERNMENT
Uniform t
Town of Ithaca
Municipality
City/Town/Village or County Town
Address 715 N. Tioga Street
Address Ithaca, Ny
ZiplPostal Code 14850
County: Tompkins
tion an
Name of Code Official Bruce W. Bates
Title of Code Official Director
Code Official DOS Certification # 1199-74986
Hours worked per week: 40+
Phone Number: 607-273.1738
E-mail Address: Bbates@town.ithaca.ny.us
To list addidonel Code Enforcement Officials enforcing the Uniform Code within your municipality, please use page 6 of this form
T a. Are third -party contracted services used to meet the No 2a. Does the fire department perform fire safety inspections? No
requirements of 19 NYCRR Part 1203?
1 b. if Yes, does the third -party meet the educational 2b. If No, who is responsible for fire safety inspections? Code Official
requirements of § 1203.2(e)(1)7 E�l
Please list the local law, ordinance or other appropriate regulation that provides for the Chapter 125, Cade of the Town of
administration and enforcement of the New York State Uniform Fire Prevention and Building Ithaca
Code and Energy Conservation Construction Code in this municipality:
S i
, ai'��<:v'{.t :. �,..tv�t �: rxz'� �-�°u.�"��7.Y•'fS'�g�`[i °�S>as�i`,.�h'�4i.U:�r. �sf°-�'. i.yv`t�ca�:.�.:�n'Ake.'S°�c.;?��_',�«fifa.�'�i7�.{... c.,a�a— 3_... �.Xc.r..- '-,".'�Ir..
3. New ane orTwofamilydwe4ings:
13
7. Additlons, alterations or repairs on existing
131
dwellings and residential buildings or occupancies:
8. Additions, alterations or repairs on existing
4. New Commercial/industrial buildings:
3 cam merciallindustrial/hazardous buildings:
38
5. New Hazardous (H) occupancies:
9. All other permits (pools, sheds, decks, plumbing
60
HVAC, etc.)
6. New Residential (R) occupancies:
0
10. Number of Certificates of Occupancy or
(not including One- or Two- Family)
Compliance issued for all occupancies:
228
t4b rt F;4 a gt: 4 ai,yn"A y lf`H*9R:0R0ERV
1
.. ��_a .�'- ...-.v..�+�..rr - c,,r%. ,.>."rx.��?'�„!� ..••a:lr'� .: '..�i:a«.9s=*j.ris: ��
11. Number of Stop Work Orders issued this reporting year.
7
a
' 1
.._s....X'-.. .. .e.." lt.. .. ...... ... X. t+ti...f.,.- Y...�.-. t....l.i.S�F.t.....]rM..L. ....r. ..i. .3a�.•??� --. ,ti `i .....
_
.- .,. -...� . ,-il
12. Have procedures been established for notification by the chief of your fire department(s) regarding fire
or explosion involving any structural damage, fuel burning appliance, chimney or gas vent?
l,�s
19NYCM. PART 1205.31. UNSAFE TRIS RAS ANf3 EQUIPMENT
13. Have procedures been established for identifying and addressing unsafe structures and equipment? Yes
DGS -i743 ( 01/10) Please type or print legibly - incomplete or illeglble forms will be returned
CODES DIVI51Oh4
i4 w -I
.
nchum+rurFr swat
New York State Department of State
Division of Code Enforcement and Administration
99 Washington Avenue, Suite 1160
Albany, NY 12231
Phone: (518) 474-4073 Fax: (51 B) 486-4487
www.dos.state.ny.us
19 NYCRR PART 1203
UNIFORM CODE: MINIMUM STANDARDS FOR ADMINISTRATION AND ENFORCEMENT
LOCAL GOVERNMENT
Uniform Code Administration and Enforcement Report
S ti arm itt by'Iwrit�i
�I'i�t F4Frn `:
Page 2 of 6
I - W,
Reporting Year: 2010 Municipality Town of Ithaca
14a. Are operating permits required by the municipality?Yes 14e. buildings containing one or more areas of public 2
assembly with an occupant load of 100 persons or more:
14b. Manufacturing, storing or handling hazardous materials
in quantities exceeding those listed in Tables 2703.1,1(1), 2 14f. Buildings whose use or occupancy classification
2703.1.1(2), 2703.1.1(3) or 2703.1.1(4), of the Fire Code of New may pose a substantial potential hazard to public
York State (see 19 NYCRR Part 1225): safety, as determined by the government or agency 0
charged with or accountable for administration and
14c. Hazardous processes and activities, including but not enforcement of the Uniform Code:
limited to, commercial and industrial operations which O
produce combustible dust as a by-products, fruit and crop
ripening, and waste handling:
p�l�'
149. Other 45
Please S assltedliving Multiple Dwellings, Day -Care,
14d. Use of pyrotechnic devices in assembly occupancies:
53+)i'F�raC"J��i°S''`������w,x�� /ik�..� }i .^ r1. F,�^��� ,hs q.{�' a..N•+
Area of Public Assembly (with an occupant load of So or more and not an accessory use): 0"
15a. Number of occupancies In this municipality: 22 15b. Number of occupancies inspected in this municipality:
Multiple Dwellings (not including dormitories):
16a. Number of buildings containing 3 or more dwelling units in this municipality: L I . - 296
16b. Total number ofdwelling units in multiple dwellings:
(contained in Item 16a) 4,777 16c. Numberof multiple dwelling buildings
42
Inspected (from Item 16a):
Commerciaillndustriai occupancies (not included above):
17a. Number of occupancies in this municipality: 72 17b. Number of occupancies inspected In this municipality. 20
r , _
t +
r� f
18a. Are special inspections required by the municipality? Yes 18c. Is a statement of special inspections required as part of a Yes
condition for permit issuance?
18b. Does the municipality retain special inspection reports. Yes 18d. Are special inspection reports required to be submitted prior Yes
to the issuance of a certificate of compliance or completion?
19a. Has your municipality adopted more restrictive local standards (requirements) to the Uniform Fire Prevention and Bulid Ing Code (Uniform Code)?
F— Yes, Residential only FX— Yes, Commercial only I— Yes, Commercial and Residential F— No
19b. If Yes, has a petition been filed with the State Fire Prevention and Building Code Council per Executive Law Article 18 Section 379?
r Yes r No r Unknown
20a, Has your municipality adopted more restrictive loca I standards (requirements) to the State Energy Conservation Construction Code (Energy Code)?
r— Yes, Residential only r Yes, Commercial only f— Yes, Commercial and Residential FX No
20b. If Yes, has the more restrictive local standard (requirements) for the Energy Code been filed with the Code Councii, per Energy law (Article 1 1-§109)?
f— Yes r No f— Unknown
DOS -1743 (OiAO) Pieasetype orprintlegibly-tncompleteorIllegibleformswillheraturned
CODES DIVISic l
n[PMr1tCr1'f Or 4TAtt
New York State Department of State
Division of Code Enforcement and Administration
99 Washington Avenue, Suite 1160
Albany, NY 12231
Phone: (518) 474-4073 Fax: (S 18) 486-4487
www.dos.state.ny.us
5ibr�iL:. ���fF
Page 3 of 6
19 NYCRR PART 1203
UNIFORM CODE: MINIMUM STANDARDS FOR ADMINISTRATION AND ENFORCEMENT
LOCAL GOVERNMENT
Uniform Code Administration and Enforcement Report
Reporting Year: 2010 Municipality Town of Ithaca
�.:- -i- a� ��-'��,*� srj w� -... u^ `r w, lr >� � � t `
� � �.[i[� ' irr kk is . ._xi 7i 1 �,� n,�
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21. Has the municipality adopted Green or Sustainable Building Standards for construction?
F— Yes, Residential only i— Yes, Commercial only r Yes, Commercial and Residential f5Z No
22- Please check all procedures used by the municipality to ensure compliance with the Uniform Code:
(XField Inspections J Plan Reviews Software Report/Print-out fX Compliance Check List
I— Other (Please Specify):
23. Please check all procedures used by the municipality to ensure compliance with the Energy Code
[X- Field Inspections Pian Reviews fT Software Report/Print-out f5Z Compliance Check List
f Other (Please Specify):
24. On average, how many site inspections are conducted for Uniform Code compliance for each new residential building?
C 0 C 1 C 2 C 3 (: 4 or more
25. On average, how many site inspections are conducted for Uniform Code compliance for each new commercial building?
(` 0-2 C 3-5 C 6-9 C 10-14 (: 15 or more
26. On average, how many site inspections are conducted for Energy Code compliance for each new residential building?
C 0 G 1
C 2 C 3
C 4 or more
27. On average, how many site inspections are conducted for Energy Code compliance for each new commercial building?
C 0 C 1
C 2 C 3
(: 4 or more
t i4� } ti4V t -, e >'lR� is ass}tv w s )t4 -i tt�r �x3i t• ,�
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28. Based on the municipality's records, what method of Energy Code compliance is submitted most often for Residential construction?
(Rank in order from 1 to 6, with 1 being the most used method)
Software RESCheck Trade-off Method 13 I Prescriptive Method 1
Other Software Method ��� Worksheets (DOS Web site) 15 I Energy Analysis Method 5
29. Based on the municipality's records, what method of Energy Code compliance is submitted most often for Commercial construction?
(Rankin order from Ito I6, with 1 being the most used method)
Software COMCheck Trade-off Method Prescriptive Method
Other Software Method Worksheets (DOS Web site) Energy Analysis Method
D05-1743 ( 01/10) Please type or Print legibly- Incomplete a illegible forms will be returned
CODES. DIVISION New York State department of State
S 11h ll C,by.; 1tT
Division of Code Enforcement and Administration
_, prilt
— -- 99 Washington Avenue, Suite 1160
I.
Alban NY
Y. 12231
-.i
_--�—, Phone: (518) 474-4073 Fax (518) 486-4487
Page 4 of 6
www.dos.state.ny.us
dcrurr►itr� a►start
19 NYCRR PART 1203
UNIFORM CODE: MINIMUM STANDARDS FOR ADMINISTRATION AND ENFORCEMENT
LOCAL GOVERNMENT
Uniform Code Administration and Enforcement Report
Reporting Year: 2010 Municipality Town of Ithaca
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30a. Total number of all registered Uniform Code 62 31 a, Total number of all registered Energy Code
related complaints received for this reporting year related complaints received for this reporting year.
30b. Total number of all registered Uniform Code 31 b. Total number of all registered Energy Code
related complaints acted upon for this reporting year: 62 related complaints acted upon for this reporting
0
year.
19 Y aN K 9 �! F :F !f sL
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32. Hasa system of records of the features and activities specified in 19 NYCRR 1203.3(a) through (i) been established and maintained? Yes
§Ik�
..5:? :a .... ...3�.r.-._ _ .6*+__s.t.-a#�.�.':.�lr.."�, ss.�L�.�•w., .t:'�:i.rsls.:� �'Z�Wir..._.,,= a..:Yr�' a�.r�h..Y�������a�.�r7�.�c.��.r�fr`���iki :;C t.'si.ars „- � 'v
Additional Information/comments:
Complaint numbers would be more if Intruded local zoning complaints.
For the commercial numbers on question 17a It would be helpful if you used the same terminology as the code (A,8,M,etc.) instead of commercial.
tam i���z �>•?' �4ir""f,}q ' �Ka i c+77yb? t - i s y�-��, 5,° �� r�.z;,:. r isr, yr HjaS�.�1-i � �' >`°�""� k ��fe'3 rt..�',P,x -��`�' �e T' ^'
.. ... st,.� 3iG:�..n. y�aRtt; r��`�'e.-•�.a'�' Fi��.;ax�J!' �p4:%�s�£s', ,i, .:.-�,._-i'rY''S ik., � ����'A'j�z���[.. �, '�fy
Name and Title of person completing this form: Bruce W. Bates, Director of Code Enforcement and Zoning
A Signature is not required when submitting this form electronically
E-mail Address: l3bateS@town,ithaca.ny.us Phone: 607-273-1783
Signature:
Date: Jan 20, 2011
Title 19 NYCRR Part 1203, requires every city, village, town, and county, charged with administration and enforcement of the Uniform Code to annually
submit a report of its activities to the Secretary of State.The information provided on this form Is used to verify your municipality's compliance with the
minimum standards for administration and enforcement of the Uniform Code contained In Part 1203. The Information provided will also be used to
develop education, outreach and support programs for municipalities and code enforcement officials.
PLEASE NOTE
Please complete this form electronically and e-mail to the Division of Cade Enforcement and Administration (Codes Division). Please use the'Submit by
Email' button found on the upper right hand corner to submit the form. E-mail this form to the Division of Code Enforcement and Administration no later
than January 30th of the year following the reporting year (example: the deadline for the 2009 Reporting Year is January 30, 2010). Once the electronic
form is received, the Codes Division will respond with an e-mail acknowledging receipt of the form within three business days. if an
acknowledgment e-mail Is not received from the Codes Division, please fax or mail a copy of the form to the address below.
If e-mail is unavailable, this form may be mailed or faxed to the Department of State at the following address:
New York State Department of State
Division of Code Enforcement and Administration
99 Washington Avenue, Suite 1160
Albany, NY 12231
Phone: (518)474-4073 Fax:(518)486-4487
www.dos.state.ny.us
DOS -1743 ( 01/10) Please type or print legihty-incompkte or Illegible forms will be returned
ca E9 DIVISION 5.i riit ki i rn t!
19 NYCRR PART 1203
UNIFORM CODE: MINIMUM STANDARDS FOR ADMINISTRATION AND ENFORCEMENT Prr�Lfpml:-
LOCAL GOVERNMENT
� Uniform Code Administration and Enforcement Report Page 5 of 6
oernrrtH[xrtir aratc
PUSi-N_QT�i
Please complete this form electronically and e-mail to the Division of Code Enforcement and Administration (Codes Division). Please use the 'Submit by Email'
button found on the upper right hand corner to submit the form. E-mail this form to the Division of Code Enforcement and Administration no later than January
30th of the year following the reporting year (example: the deadline for the 2009 Reporting Year is January 30, 2010). Once the electronic forth is received,
the Codes Division will respond with an e-mail acknowledging receipt of the form within three business days. If an acknowledgment e-mail is
not received from the Codes Division, please fax or mall a copy of the form to the address below.
If e-mail is unavailable, this form may be mailed or faxed to the Department of State at the following address:
New York State Department of State
Division of Code Enforcement and Administration
99 Washington Avenue, Suite 1160
Albany, NY 12231
Phone: (518) 474-4073 Fax: (518) 486-4487
www.dos.state.ny.us
INSTRUCTIONS
These Instructions follow the order of requested information on the Annual Local Code Administration and Enforcement Report form, and are intended to clarify the
response required for a complete report. if you still have questions after reading the report form and these instructions, please call the Department of State, Division of Code
Enforcement and Administration at (518) 474-4073.
GENERAL INFORMATION:
- Use one form for each municipality.
- The "Reporting Year" Is the calendar year (January through December) for which the reported data has been collected.
• The "Code Official" is the official enforcing the New York State Uniform Fire Prevention and Building Code (Uniform Code) in the municipality.
,Provide the information for the primo code enforcement official. If the primary code enforcement official is not yet certified, enter the expected certification completion
date, instead of the certification number, in the DOS certification # space.
- If there is more than one code enforcement official in the municipality, use page 6 to list the additional code enforcement officials. If an Individual is not yet certified, enter
the expected certification completion date, instead of the certification number, in the DOS certification 4 space.
CODE ENFORCEMENT: (Items la through 2b) Answer 1 a and 1 b based on the use of third -party contracted services for Uniform Code administration and enforcement in
the municipality. Answer 2a and 2b to indicate who Is responsible for performing fire safety inspections in the municipality.
LOCAL LAW, ORDINANCE, REGULATION: Enter the name and number of the iocai law, ordinance and/or regulation that provides for the administration and enforcement
ofthe Uniform Code In the municipality (example: Local Law 412 of 2006).
BUILDING PERMITS: (items 3 through 10) Enter the number of building permits Issued for each occupancy type listed. Building permits not included in 3 through 8 should
be entered In 9- Enter the number of certificates of occupancy and/or compliance Issued In 10.
STOP WORK( ORDER: (item 11) Enter the number of stop work orders Issued. if none have been Issued, enter 0.
NOTIFICATION OF FIRE OR EXPLOSION and UNSAFE STRUCTURES AND EQUIPMENT: (Items 12 and 13) Answer'Yes' or'No' if procedures have been established.
OPERATING PERMITS,. (Items 14a through 14g) Answer'Yes' or'No' if operating permits are Issued. If the answer is Yes,- enter the number of operating permits Issued for
each of the items listed In 14a through 14f. If the municipality requires operating permits not listed in 14b through 14g, enter the number of those operating permits Issued
in 14f. Give a brief description of each of the additional operating permits in the space provided.
FIRE SAFETY AND PROPERTY MAINTENANCE INSPECTIONS: (Item 15 through 17) Enter the number of occupancles in the municipality for each occupancy type listed In
15a, 16a, and i 7a. In 16b, enter the total number of dwelling units in the multiple dwelling buildings. Enter the total number of buildings inspected this reporting year in
15b, 16c and 17b:, for each type of occupancy as described in 15a, 16a and 17a. Note: If an exact number Is unknown for 15 through 17, enter an estimated number.
SPECIAL INSPECTIONS: (Items 18a -18d) Answer 18a through 18d in reference to special inspections as defined in §1702 of the BuffdIng Code of New York Stare.
CODE COMPLIANCE: (Items 19 through 27) Answer 19a through 27 based on the municipality's administration and enforcement of the Uniform Code and the Energy Code.
ENERGY CODE: (items 28 through 29) Answer 27 through 24 based on the municipality's records in regards to the administration and enforcement of the Energy Code.
COMPLAINTS: (Items 30 - 31) Enter the number of Uniform Code- and Energy Code -related complaints received in 30a and 31 a. Enter the number of Uniform Code- and
Energy Code -related complaints acted upon In 30b and 31b. Note: If an exact number is unknown for 30 or 31, enter an estimated number.
RECORD KEEPING: (item 32) Answer'Yes or'No' if a record keeping system for activities specified in 19 NYCRR Part 1203.3(a) has been established and maintained.
ADDITIONAL INFORMATION: Provide any additional information or comments that may prove helpful in processing the form.
'Am .
IGNATURE: Enter the name, title, e-mail and phone number of the person completing the form. If the form is being submitted electronically (via e-mail), no signature is
wired.
Please use the'Submit by Email' button found on the upper right hand corner to submit the form electronically.
DOS -1743 {01/10)
I COVES DIVISION
19 NYCRR PART 1203
UNIFORM CODE: MINIMUM STANDARDS FOR ADMINISTRATION AND ENFORCEMENT
LOCAL GOVERNMENT
Uniform Code Administration and Enforcement Report
Page 6
Reporting Year: 2010 Municipality Ithaca
List of additional Code Enforcement Officials Enforcing the Uniform Code within your Municipality.
Please do not include individuals whose duties are limited to tonin" and/nr Planinn fiinrtI^nc
Krislir Gifford Formerly Kristie Rice
Senior Code Enforcer
Ar �gt-, r
0'
Kgifford@town.ithaca.ny,Us
V
0199-70130
37.5
Steve Willians
Code Enforcement Off
SwilIjams@town.ny,us
0404-72988
37.5
Charles Bruner
Code enforcement Off
Cburner
1210-7278
30
Please use the'Submit by Email' button found on the upper right hand corner to submit the form.
DOS -1743 I oipo)
TOWN OF ITHACA
215 NORTH TIOGA STREET, ITHACA, N.Y. 14850
www. town. ithaca. ny. us
Code Enforcement and Zoning - PHONE (607) 273-1721 - FAX (607) 273-5854
Bruce W. Bates, Director
CODE ENFORCEMENT/ZONING
END OF YEAR REPORT
2010
The Town of Ithaca Code Enforcement Department enforces the Code of the Town of Ithaca and the
New York State Fire and Building Code within the Town of Ithaca, except within the Village of Cayuga
Heights.
The year 2010 has seen more changes within the Code's Department. In February, we hired a new
clerical support person to replace the loss of our former clerical support person to the position of Town
Clerk. Fortunately, we hired a former town employee so there was not a large learning curve. Our Code
Enforcement Officer position decreased from 40 to 37.5 hours per week and we hired a new Code
Enforcement Officer to conduct Electrical and Fire Safety Inspections at 30 hours per week. The year
again did not go without tragedy as our Senior Code Enforcement officer, as well as the rest of town hall
staff, mourned the loss of her husband. The Town also adopted a new Fireworks Law late in the year.
Our budgeted staff consists of (1) 37.5 hrs/wk clerk, (Carrie Coates -Whitmore); (1) 30 hrs/wk Code
Enforcement Officer (Charles Bruner); (1) 37.5 hrs/wk Code Enforcement Officer (Steven Williams);
(1) 37.5 hrs/wk Senior Code Enforcement Officer (Kristie Gifford); (1) Director of Code Enforcement
and Zoning (Bruce W. Bates).
Last year I wrote that we were looking to bring electrical inspections in-house. As of April 2010, we did
just that. We looked into sharing this person with Cayuga Heights and splitting the cost, but that did not
work out. I based the funding for this position on the fees that would be raised by the anticipated
electrical permit fees and the fire safety inspection fees. At the end of the year we were down by a little
over $4,000 in Electrical inspection income, but we have been able to catch jobs that would not have
been permitted previously.
The Department continues to use Google notes and is finding that they are very helpful, but wonder if
we should try to figure out a way to bring them in-house. Staff is concerned that the site is constantly
updated on Google's end and we have to learn the changes as we go. Google does not provide updates
or reports telling us of the changes.
PERMITS
246 building permits were issued during 2010. This is down a second year from a high of 300 in 2008,
but only 31 less than last year (See appendix A). The total reported estimated cost of construction was
$18,554,184—down just over $4.5 million from last year, this is also a second year of decline. This
continued decline could be the result of the Town finally seeing the economic decline impacting our
town.
Each permit application is reviewed for compliance with the Code of the Town of Ithaca and NYS Fire
and Building Code before it is issued. All applications (per the Town of Ithaca Code section 125-4 D)
must comply with all zoning and other town regulations, including but not limited to: planning
restrictions, soil and water protection plan, and sanitation requirements. This means consulting with
other departments to confirm compliance. Large projects may require days or even weeks to confirm
compliance. It is not uncommon for architects or engineers to consult with code officials throughout the
design stages of a project. The review of simple projects may only require 1 hour of review time from
the time all information is complete. While with larger project, applications may take a couple of day.
for review.
SIGN PERMITS
Signs were not included in last year's report. This was due to my error. The Department is working on
establishing a procedure to track Sign Permits as they come in the door. This year there were 5 new sign
permits issued.
PERMIT RENEWALS
32 permits were renewed during 2010; this is was down just by 1 over 2009. The new fee schedule went
into effect January 1, 2010 and the cost of renewing a permit changed from the greater of $50 or 25% of
the original permit fee, to the greater of $50 or 50% of the original fee for the first renewal and 100% of
the original permit fee for any subsequent renewals. Most people were charged the first time renewal
because this fee schedule was not in effect at the time the permit was issued; however, this year if the
permit is renewed again, the fee will be 100% of the original building permit fee. It is hard to say
whether or not this has persuaded people to finish projects because there was not a large change in
renewed permits, but it may have helped with the number of permits open. Next year may be a better
indication of the affect of the larger fees.
OPEN PERMITS
2009 saw a big decline in the number of open permits due to the updating of records. For the year 20.. '�°1
the number of open permits was reduced from 486 to 171. I would like to think that this reduction carp
from greater diligence in tracking the permits through our system, and with the reduction of new permits
and increase in staff to allow more staff time to follow up.
CONSTRUCTION INSPECTIONS
Staff conducted 1,418 reported construction inspections during 2010; this is up by 384 from 2009. This
figure includes progress inspections from footings to finals. With our new way of tracking activities, it
is hard to determine if this increase is due to accrual time in the field, staff becoming more familiar with
recording their activities, or bringing electrical inspections in-house. Next year will be a better number
to compare to since staff will have used the same procedure for tracking inspections for two years.
COMPLAINTS
Our staff received 93 complaints during 2010, an increase of 20 complaints over 2009. This puts us at
the 2008 complaint level. It is our duty to identify the problem, contact the responsible party, and
resolve the situation. This is done without reimbursement of our costs related to the investigation and
resolution of these complaints. The three highest complaints were: 1) Building Code Violations, 2)
Property Maintenance Issues, and 3) Occupancy Issues. We are currently rewriting the property
maintenance section, Chapter 205, of the Code of the Town of Ithaca in the hopes to be able to better
address property maintenance Issues.
4
FIRE SAFETY / OPERATING PERMITS INSPECTIONS
The department performed 63 fire safety/operating permit inspections and 49 re -inspections during
2010. These inspections do not include when Code Enforcement Officers are requested to respond to
the scene of a fire. This was a decrease of 5 inspections from 2009. We did not keep track of the
number of re -inspections conducted during 2009.
REPORT OF FIRE/EMERGENCY
There were a total of 11 reported fire/emergencies involving structures within the Department's
jurisdiction for the year 2010. This was a decrease of 3 over 2009. We are notified of fires that involve
a structure or heating unit. Typically, we are asked to determine if the building is safe to occupy, or if a
chimney is safe to be used again. The results of our investigation are recorded in our files and this
information is used by investigators and insurance companies. Our response also ensures that we can
start the process of getting the property secured and/or cleaned up and follow up on the completion of
the process.
MONTHLY REPORTS
The monthly report reflects a view of the activities of this department. The report lists the number of:
building permit inspections, permit consultations, permit reviews, complaints and associated follow ups,
continuing education, fire incidents, fire safety /operating permit inspections and re -inspections, legal,
meetings, miscellaneous, storm water pollution, Zoning Board, and 911 addressing activities. It also
includes the Town Clerk's report on monies taken in, and a report indicating the number of permits
issued, certificates of occupancy issued (new construction), complaints received and their disposition,
and certificates of occupancy issued to existing buildings. The monthly report is given to each Town
Board member and the Tompkins County Assessment Office.
ZONING
The Zoning Board of Appeals dealt with a variety of issues during 2010—sprinklers and a host of set
back issues. Zoning Board applications take a lot of research and time. This year we were able to fill
one of the vacant alternate positions with the appointment of Bill King. This still left us with 1 alternate
position open. There were a total of 27 applications presented to the Board for rulings; this is down by
16 applications from 2009. Of these 27, 11 were for area variances with 10 granted, and 1 ruled as not
needing a variance due to the owner changing conditions. There were 2 use variances heard, both of
which were granted. Two applications were made for sign variances and were granted. There were 2
applications for setback from lot lines, both of which were granted. The Board also reviewed 3 special
approval requests, granting 2 and the other ruled as not needed due to owner changes. Three sprinkler
variances were heard with 2 granted and 1 adjourned. The adjourned variance was later ruled not
needed once the property was classified as an agricultural building. There were also 3 interpretations
requested. (See appendix B).
3
Financially
Last year the Board asked how the Department did with our budget. Here is a comparison of the
Department's 2009 and 2010 budgets.
2009
Budgeted income was $107,500.00 and actual income was $104,755.00 creating a shortfall of $2,745.(
or 2.5%. Budgeted expenses were $281,650.00 and actual expenses were $261,410.00—a difference c
$20,240.00 under budget or 7.1%. 40% of our budget was raised from fees.
2010
Budgeted income was $130,310.00 and actual income was $140,482.00 creating surplus of $10,172.00
or 7.8%. Of our actual income, $1,170.00 was generated by double fees for work started without a
permit. Budgeted expenses were $288,590.00 and actual expenses were $271,725.00—a difference of
$16,865.00 under budget or 5.8%. 52% of our budget was raised from fees.
OBJECTIVESIGOALS
So how did we do? Last year's Objectives and Goal are listed below. I have added the progress we
made or what we did not accomplish last year.
2010 objectives/goals and results
• Strive to improve consumer relations and education. (Staff is still getting use to in office days.)
■ Continue to evaluate the operation of the department and its records management system to
develop a more effective and efficient department. (Ongoing.)
• With Google Doc's records system and help from Lisa Carrier-Titti, the Town's Information
Technology Specialist, we are hoping to begin using the system in the field. (With the help of the
town's IT department, we equipped one of the vehicles with a computer power supply, installed
computer racks in both vehicles, and increased the capability to connect to the town's system b'om"'
wireless.)
■ Strive to increase fire and property maintenance inspections. (This is an area we fell short in this
year, but with the increases in the other areas of our duties and with the time it took to train the
new Code Officer we hope to increase this in the coming year.)
■ Develop a standard to evaluate staff performance. (I believe we are still working on this, but with
the expectation of staff to track their time we are starting to see where we could increase
efficiency).
■ Bring electric inspections in house. (Done.)
2011 objectives/goals
1) Continue to strive to improve customer service,
2) Improve application turn around time,
3) Implement new Chapter 205 Property Maintenance Law,
4) Continue to review all permit application forms,
5) Continue to work on fire inspections and related forms,
6) Continue ongoing evaluation of our procedures, and
7) Strive to improve the Town's ISO rating.
4
1"%
CONCLUSION
The year of 2010 was again a time of change within the Code Enforcement and Zoning Departments of
the Town. While we held about the same numbers for new single family homes and new commercial
construction in permits issued, there was a decrease in the number of permits issued for alterations and
renovations. Renewals remained about the same as 2009, but the number of open permits was down.
Inspection numbers, as well as complaints, were up. The number of fire safety inspections conducted
did not meet the goal set for 2010; however, there was a decrease in the number fires that we were asked
to respond to. The number of applications before the Zoning Board of Appeals was down compared to
2009. Budget -wise, however, we came in under budget on expenses and over budget on income.
Overall, I feel our staff has done an excellent job of pulling together to improve the department and
make it a department that other municipalities often look to for guidance.
Submitted
Bruce W. Bates
Director of Code Enforcement and Zoning
5
Appendix A
CODE ENFORCEMENT/ ZONING
Year End Report 2010
Permits
Department activities
2010
2009
One and
two Family
13
12
Commercial
3
3
Stop work
orders
7
14
Complaints
93
73
Total other
permits
230
262
Department activities
2010
2009*
Building permit
inspections
1197
999
Building Permit
Consultation
160
127
Building Permit
Review
846
467
Complaint New
Investigation
126
52
Complaint
Follow -Up
80
54
Continuing
Education
50
30
Fire Incident
Investigation
11
14
Fire
Safety/Operating
Permit
Inspection
63
67
Fire
Safety/Operating
Permit Re -
Inspection
49
28
Legal
28
27
Meeting
479
383
Miscellaneous
1103
541
Stormwater
Pollution
Prevention Plan
Review
3
4
Zoning Board of
Appeals
56
66
Addresses 911 17 23
*Does not reflex the full year. New system started mid February.
W
Appendix B ZBA Docket
Januaq 25, 2010 (cutoff for submission: 12/25 mailout: 1/20)
Date App.
In Status Project Name Action
10/7/2009 Complete 716 Elmira Rd - Sheldrake Greenhouse Area Variance and Sprinkler -Granted
1/8/2010 Complete Inlet Valle Homeowner's Assoc Sprinkler Variance - Adjourned
Februaq 22, 2010 (cutoff for submission: 1/22 mailout: 2/15)
Date App.
In
App. Complete?
Project Name
Action
CANCELLED
March 15, 2010 (cutoff for submission: 2115 mailout: 3/8)
Date App,
In
App. Status Project Name
Action
NIA
On Hold Salem Drive Variance -- Town of Ithaca
2/16/2010
Complete 907 Tau hannock Blvd - Avalon Homes - Roof height
Side Lot Line Variance - Granted
A 61 19, 2010 (cutoff for submission: 3/19 mailout: 4/12)
Date App.
In App. Status
Project Name
Action
CANCELLED
May 17, 2010 (cutoff for submission: 4117 mailout: 5110)
Date App.
In ____ARp..Status
Project Name
Action
CANCELLED
June 21, 2010
(cutoff for submission: 5/21
mailout: 617)
Date App.
In
App. Com lete?
Project Name
Action
NIA
On Hold
Lisa Lane Variance -- Town of Ithaca
Lot Depth Variance
5/10/2010
Complete
IC Kostrinsky Softball Field Scoreboard
Si n Variance - Granted
5/7/2010
Complete
St. Catherine of Siena Church
Sign Variance -Granted
5/20/2010
Complete
108 McIntyre Place -- Addition
Area Variance - Granted
July 19, 2009
(cutoff for submission: 6119
mailout: 7/12)
Date App.
In
App.
Complete?
Project Name
Action
6/15/2010
Complete
166 Rid ecrest Rd, Existing garage on property
Use Variance - Granted
6/18/2010
Complete
Calle2e Cir Apt Expansion
Area Variance, Interpretation -
Granted
August 16, 2010
cutoff for submission: 7/16
mailout: 8/9)
Date App.
In
App.
omtete?
Project Name
Action
7/13/2010
Complete
175 Calkins Rd, Retain playhouse in current location
Area Variance - Granted
7/15/2010
Complete
918 East Shore Dr, permission to build dock
Area Variance - Granted
September 20, 2010
(cutoff for submission: 8/20
mailout: 9113)
Date App.
In
App.
Complete?
Project Name
Action
7/16/2010
Complete
901 Tau hannock Blvd
Area Variance, Interpretation - Granted
October 25, 2010
(cutoff for submission: 9/3
mailout: 10/18)
Date App.
In
App.
Complete?
Project Name
Action
8/30/2010
Complete
1075 Tau hannock Blvd
Area Variance - Granted
Date App.
In
App. Complete?
November 15, 2010
Project Name
(cutoff far submission: 10/1 ma►lout: 11/8)
Action
9/9/2010
Complete
1061 Panbv Rd, College Crossings
Area Variance, Special Approval - Granted
9/20/2010
Complete
653 Coddin ton Rd
Area Variance, Special Approval - Granted
9/29/2010
Complete
950 Danby Rd, Ithaca College
Sprinkler Variance - Granted
9/30/2010
Complete
116 Buttermilk Falls Rd E
December 20, 2010
Use Variance - Granted
(cutoff for submission: 11/5 mailout: 12/13)
Date App.
In
App. Complete?
Project Name
Action
10/29/2010
Nat needed
238 Enfield Falls Rd
Area Variance, Special Approval
11/5/2010
Com lete
101/109 and 121/131 Hollv Creek Ln
Area and Sprinkler Variances - Granted
11/8/2010
Com lete
214 King Rd E
Interpretation - Determined not a family
10
TOWN OF ITHACA
FINANCIAL REPORTS
FOR THE YEAR ENDING
DECEMBER 31, 2010
REPORTS:
BALANCE SHEET
REVENUE & EXPENSE SUMMARY
and CASH & CASH EQUIVALENTS
TOWN OF ITHACA
BALANCE SHEET
FOR THE YEAR ENDING DECEMBER 31, 2010
ASSETS
UNRESERVED CASH:
CASH $ 1,605,276 $ 301,963 $ 590,673 $ 1,133,333 $ 589,158 $ 313,208
CASH IN CERTIFICATES OF DEPOSIT - _ - - - _
PETTY CASH 725 - 200 - - -
TOTAL UNRESERVED CASH $ 1,606,001 $ 301,963 $ 590,873 $ 1,133,333 $ 589,158 $ 313,208
RESERVED CASH:
PARKS & OPEN SPACE $ 579,002 $ - $ - $ - $ - $ _
GENERAL PURPOSE BENEFIT 84,807 22,250 44,287 8,190 5,787
HIGHWAY EQUIPMENT - - 27,190 - -
CASH IN CERTIFICATES OF DEPOSIT - - _ - _
TOTAL RESERVED CASH $ 663,809 $ 22,250 $ 71,477 $ 8,190 S 5,787 $ -
OTHER ASSETS:
ACCOUNTS RECEIVABLE
WATER & SEWER RENTS RECEIVABLE
DUE FROM OTHER FUNDS
STATE & FEDERAL AID RECEIVABLE
DUE FROM OTHER GOV'TS
PREPAID EXPENSES
BAN LOANS
TOTAL OTHER ASSETS
TOTAL ASSETS
LIABILITIES and FUND BALANCE
ACCOUNTS PAYABLE
ACCRUED LIABILITIES
BAN PAYABLE
DUE TO OTHER FUNDS
DEFERRED REVENUE
RESERVED FUND BALANCE
UNRESERVED FUND BALANCE
TOTAL LIABILITIES & FUND BALANCE
RESERVED & UNRESERVED
FUND BALANCE
FUND BALANCE @ 01/01/2010
ADD: REVENUES
LESS: EXPENSES
RESERVED FUND BALANCE
UNRESERVED FUND BALANCE
FUND BALANCE @ 12/3112010
12,590 $
GENERAL
GENERAL
HIGHWAY
CAPI'
DESCRIPTION
TOWNWIDE
PART -TOWN
PART -TOWN WATER
SEWER PROJL
367,034
FUND
FUND
FUND FUND
FUND FUNDS
ASSETS
UNRESERVED CASH:
CASH $ 1,605,276 $ 301,963 $ 590,673 $ 1,133,333 $ 589,158 $ 313,208
CASH IN CERTIFICATES OF DEPOSIT - _ - - - _
PETTY CASH 725 - 200 - - -
TOTAL UNRESERVED CASH $ 1,606,001 $ 301,963 $ 590,873 $ 1,133,333 $ 589,158 $ 313,208
RESERVED CASH:
PARKS & OPEN SPACE $ 579,002 $ - $ - $ - $ - $ _
GENERAL PURPOSE BENEFIT 84,807 22,250 44,287 8,190 5,787
HIGHWAY EQUIPMENT - - 27,190 - -
CASH IN CERTIFICATES OF DEPOSIT - - _ - _
TOTAL RESERVED CASH $ 663,809 $ 22,250 $ 71,477 $ 8,190 S 5,787 $ -
OTHER ASSETS:
ACCOUNTS RECEIVABLE
WATER & SEWER RENTS RECEIVABLE
DUE FROM OTHER FUNDS
STATE & FEDERAL AID RECEIVABLE
DUE FROM OTHER GOV'TS
PREPAID EXPENSES
BAN LOANS
TOTAL OTHER ASSETS
TOTAL ASSETS
LIABILITIES and FUND BALANCE
ACCOUNTS PAYABLE
ACCRUED LIABILITIES
BAN PAYABLE
DUE TO OTHER FUNDS
DEFERRED REVENUE
RESERVED FUND BALANCE
UNRESERVED FUND BALANCE
TOTAL LIABILITIES & FUND BALANCE
RESERVED & UNRESERVED
FUND BALANCE
FUND BALANCE @ 01/01/2010
ADD: REVENUES
LESS: EXPENSES
RESERVED FUND BALANCE
UNRESERVED FUND BALANCE
FUND BALANCE @ 12/3112010
12,590 $
717 $
150 S
- $
- $ 15,725
-
-
-
188,904
131,539
367,034
-
72,214
-
-
21,142
-
-
53,650
-
12,384
107,799
221,753
-
- _
179,746
61,317
79,201
9,319
7,809 .r. .
663,809
22,250
71,477
8,190
139,348 $ 5
$ 592,896 $
169,833 $
373,317 $
198,223 $
$ 2,862,706 $
494,046 $
1,035,667 $
1,339,746 $
734,293 $ 328,933
$ - $
- S
- $
- $
- $
-
178,478
80,806
136,096
69,931
101,530
-
-
-
-
-
-
381,600
53,650
-
9,907
26,511
36,446
312,735
-
-
8,003
-
-
-
663,809
22,250
71,477
8,190
5,787
_
1,966,769
390,990
810,185
1,235,114
590,530
(365,402)
$ 2,862,706 $
494,046 $
1,035,667 $
1,339,746 $
734,293 $
328,933
$ 2,828,633 $
369,810 $
397,477 $
885,113 $
1,523,577 $
(8,433)
3,550,563
1,124,013
2,440,171
2,966,149
1,389,453
208,900
3,748,617
1,080,583
1,955,988
2,607,958
2,316,713
565,868
663,809
22,250
71,477
8,190
5,787
-
1,966,769
390,990
810,185
1,235,114
590,530
(365 402)
$ 2,630,578 $
413,240 $
8812661 $
1,243,305 $
596,317 $
(3f 2)
Page 1 of 3
TOWN OF ITHACA
BALANCE SHEET
FOR THE YEAR ENDING DECEMBER 31, 2010
DESCRIPTION
RISK
RETENTION
FUND
FIRE
PROTECTION
FUND
LIGHTING
DISTRICT
FUNDS
DEBT
SERVICE
FUND
TRUST &
AGENCY
FUND
INLET
VALLEY
CEMETERY
ASSETS
UNRESERVED CASH:
CASH
$ 100,807
$
409,370
$
9,985
$
94,092
$
-
$
-
CASH IN CERTIFICATES OF DEPOSIT
-
PETTY CASH
-
-
-
-
TOTAL UNRESERVED CASH
$ 100,807
$
409,370
$
9,985
$
94,092
$
-
$
-
RESERVED CASH:
PARKS & OPEN SPACE
$ -
$
-
$
_
$
$
_
$
_
GENERAL PURPOSE BENEFIT
FIDUCIARY FUNDS
-
-
-
-
91,699
9,034
CASH IN CERTIFICATES OF DEPOSIT
-
-
-
_
-
_
TOTAL RESERVED CASH
$ -
$
-
$
-
$
-
$
91,699
$
9,034
OTHER ASSETS:
ACCOUNTS RECEIVABLE
$ .
$
-
$
_
$
_
$
_
$
-
CUSTOMER RECEIVABLE
DUE FROM OTHER FUNDS
STATE & FEDERAL AID RECEIVABLE
-
DUE FROM OTHER GOV'TS
REPAID EXPENSES
A LOANS
)TAL OTHER ASSETS
$ -
$
_
$
$
_
$
_
$
TOTAL ASSETS
S 100,807
$
409,370
S
9,985
$
94,092
$
91,699
$
9,034
LIABILITIES and FUND BALANCE
ACCOUNTS PAYABLE
$ -
$
$
$
-
$
_
$
_
ACCRUED LIABILITIES
40,594
396,240
299
-
91,699
-
BAN PAYABLE
-
-
_
_
_
DUE TO OTHER FUNDS
DEFERRED REVENUE
RESERVED FUND BALANCE
-
-
-
-
-
9,034
UNRESERVED FUND BALANCE
60,214
13,131
9,685
94,092
-
-
TOTAL LIABILITIES & FUND BALANCE
$ 100,807
$
409,370
$
9,985
$
94,092
$
91,699
$
9,034
RESERVED & UNRESERVED
FUND BALANCE
FUND BALANCE @ 01/01/2010
$ 85,299
$
516,369
$
14,445
$
84,884
$
-
$
-
ADD: REVENUES
24,067
3,033,544
7,536
841,392
-
12,283
LESS: EXPENSES
49,152
3,536,783
12,296
832,184
-
3,249
RESERVED FUND BALANCE
-
-
-
-
-
9,034
PRESERVED FUND BALANCE
60,214
13,131
9,685
94,092
-
-
AD BALANCE @ 12/31/2010
$ 60,214
$
13,131
$
9,685
$
94,092
$
-
$
9,034
Page 2 of 3
TOWN OF ITHACA
BALANCE SHEET
FOR THE YEAR ENDING DECEMBER 31, 2010
FUND H1 FUND H2 FUND H3 FUND HS
DESCRIPTION First Street Forest Home Warren Road Gateway Trail
Interceptor Traffic Calming Walkway
ASSETS
UNRESERVED CASH:
CASH
$
5,071
$
34,179
$
187,364
$
86,594
CASH IN CERTIFICATES OF DEPOSIT
TOTAL UNRESERVED CASH
$
5,071
$
34,179
$
187,364
$
86,594
RESERVED CASH:
PARKS & OPEN SPACE
$
_
$
_
$
_
$
_
FIDUCIARY FUNDS
CASH IN CERTIFICATES OF DEPOSIT
TOTAL RESTRICTED CASH
$
_
$
_
$
_
$
_
OTHER ASSETS:
ACCOUNTS RECEIVABLE
$
-
$
15,725
$
-
$
-
CUSTOMER RECEIVABLE
_
DUE FROM OTHER FUNDS
-
STATE & FEDERAL AID RECEIVABLE
-
DUE FROM OTHER GOV'TS
PREPAID EXPENSES
BAN LOANS
TOTAL OTHER ASSETS
$
-
$
15,725
$
-
$
-
TOTAL ASSETS
$
5,071
$
49,904
$
187,364
$
86,594
LIABILITIES and FUND BALANCE
ACCOUNTS PAYABLE
$
$
_
$
_
$
_
ACCRUED LIABILIITES
_
DUE TO OTHER FUNDS
-
312,735
-
-
RETAINAGE
BAN PAYABLE
-
-
381,600
-
RE=SERVED FUND BALANCE
-
UNRESERVED FUND BALANCE
5,071
(262,831)
(194,236)
86,594
TOTAL LIABILITIES & FUND BALANCE
$
5,071
$
49,904
$
187,364
$
86,594
RESERVED & UNRESERVED
FUND BALANCE
FUND BALANCE @ 01/01/2010
$
(148,445)
$
25,522
$
(76,206)
$
86,355
ADD: REVENUES
153,516
53,327
1,705
239
ADD: RETAINAGE
_
LESS: EXPENSES
-
341,681
119,734
-
RESERVED FUND BALANCE
UNRESERVED FUND BALANCE
5,071
(262,831)
(194,236)
86,594
FUND BALANCE @ 12/31/2010
$
5,071$
(262,831)
$
(194,236)
$
86,594
Page 3 of 3
TOWN OF ITHACA
REVENUE and EXPENSE SUMMARY
FOR THE YEAR ENDING DECEMBER 31, 2010
REVENUE
GENERAL
GENERAL
HIGHWAY
CAPITAL
DESCRIPTION
TOWNWIDE
PART -TOWN
PART -TOWN WATER
SEWER PROJECTS
$ 2,440,171
FUND
FUND
FUND FUND
FUND FUNDS
REVENUE
$ 3,748,617
$ 1,080,583
$ 1,955,988
$ 2,607,958
$ 2,316,713
$ 565,868
BUDGET
$ 3,550,563
$ 1,124,013
$ 2,440,171
$ 2,966,149
$ 1,389,453
$ 208,900
ACTUAL & ACCRUED
3,550,563
1,124,013
2,440,171
2,966,149
1,389,453
208,900
OVER(UNDER)
$ -
$ -
$ -
$ -
$ -
$ -
% EARNED
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
% UNEARNED
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
EXPENSE
BUDGET
$ 3,748,617
$ 1,080,583
$ 1,955,988
$ 2,607,958
$ 2,316,713
$ 565,868
ACTUAL & ENCUMBRANCE
3,748,617
1,080,583
1,955,988
2,607,958
2,316,713
565,868
OVER(UNDER)
$ -
$ -
$ -
$ -
$ -
$ -
% EXPENDED
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
% UNEXPENDED
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
ESTIMATED
RESERVED & UNRESERVED
FUND BALANCE
BEGINNING BAL - 01/01/2010
$ 2,828,633
$ 369,810
$ 397,477
$ 885,113
$ 1,523,577 $
(8,433)
ACTUAL & ACCRUED
ADD: REVENUE
3,550,563
1,124,013
2,440,171
2,966,149
1,389,453
208,900
LESS: EXPENSE
3,748,617
1,080,583
1,955,988
2,607,958
2,316,713
565,868
ENDING BALANCE - 12/31/2010
$ 2,630,578
$ 413,240
$ 881,661
$ 1,243,305
$ 596,317 $
(365,402)
CASH and
CASH EQUIVALENTS
UNRESERVED CASH
CASH IN SAVINGS
CASH - SJC OPERATING
PETTY CASH
TOTAL UNRESERVED CASH
RESERVED CASH
PARKS & OPEN SPACE
GENERAL PURPOSE BENEFIT
HIGHWAY EQUIPMENT
FIDUCIARY FUNDS
TOTAL RESERVED CASH
TOTAL CASH @ 12/31/2010
$ 1,605,276 $ 301,963 $ 590,673 $ 1,133,333 $ 285,267 $ 313,208
- - - - 303,890 -
725 - 200 - - -
$ 1,606,001 $ 301,963 $ 590,873 $ 1,133,333 $ 589,158 $ 313,208
$ 579,002 $ - $ - $ - $ - $ -
84,807 22,250 44,287 8,190 5,787 -
- - 27,190 - - -
$ 663,809 $ 22,250 $ 71,477 $ 8,190 $ 5,787 $ -
$ 2,269,810 $ 324,213 $ 662,350 $ 1,141,524 $ 594,945 $ 313,208
Page 1 of 3
TOWN OF rrHACA
REVENUE and EXPENSE SUMMARY
FOR THE YEAR ENDING DECEMBER 31, 2010
DESCRIPTION
RISK
RETENTION
FUND
FIRE
PROTECTION
FUND
LIGHTING
DISTRICT
FUNDS
DEBT TRUST &
SERVICE AGENCY
FUND FUND
INLET
VALLEY
CEMETERY
REVENUE
49,152
3,536,783
12,296
832,184
- 3,249
BUDGET
$ 24,067
$ 3,033,544
$ 7,536
$ 841,392 $ -
$ 12,283
ACTUAL
24,067
3,033,544
7,536
841,392 -
12,283
OVER (UNDER)
$ -
$ -
$ -
$ - $ _
$ _
% EARNED
100.0%
100.0%
100.0%
100.0%
100.0%
% UNEARNED
0.0%
0.0%
0.0%
0.0%
0.0%
EXPENSE
BUDGET
$ 49,152
$ 3,536,783
$ 12,296
$ 832,184 $
- $ 3,249
ACTUAL & ENCUMBRANCE
49,152
3,536,783
12,296
832,184
- 3,249
OVER (UNDER)
$
$ .
$ _
$ _ $
_ $ _
% EXPENDED
100.0%
100.0%
100.0%
100.0%
100.0%
% UNEXPENDED
0.0%
0.0%
0.0%
0.0%
0.0%
ESTIMATED
RESERVED & UNRESERVED
CASH EQUIVALENTS
FUND BALANCE
UNRESERVED CASH
BEGINNING BAL - 01/01/2010 $
85,299 $
516,369 $
14,445 $
.+r
84,884 $ - $
ACTUAL & ACCRUED
CASH IN SAVINGS
$
100,807 $
409,370 $
ADD: REVENUE
24,067
3,033,544
7,536
841,392 - 12,283
LESS: EXPENSES
49,152
3,536,783
12,296
832,184 - 3,249
ENDING BALANCE -12/31/2010 $
60,214 $
13,131 $
9,685 $
94,093 $ - $ 9,034
CASH and
CASH EQUIVALENTS
UNRESERVED CASH
CASH IN SAVINGS
$
100,807 $
409,370 $
91985 $
94,092 $
- $ -
CASH - SJC OPERATING
_
PETTY CASH
TOTAL UNRESERVED CASH
$
100,807 $
409,370 $
9,985 $
94,092 $
- $ -
RESERVED CASH
PARKS & OPEN SPACE
$
_ $
_ $
_ $
_ $
_ $ -
GENERAL PURPOSE BENEFIT
HIGHWAY EQUIPMENT
FIDUCIARY FUNDS
-
-
-
-
91,699 9,034
TOTAL RESERVED CASH
$
- $
- $
- $
- $
91,699 $ 9,034
TOTAL CASH @ 12/31/2010
$
100,807 $
409,370 $
9,985 $
94,092 $
91,699 $ 9,034
Page 2 of 3
TOWN OF ITHACA
REVENUE and EXPENSE SUMMARY for ACTIVE CAPITAL PROJECTS
FOR THE YEAR ENDING DECEMBER 31, 2010
REVENUE
BUDGET
ACTUAL. & ACCRUED
OVER (UNDER)
% EARNED
% UNEARNED
EXPENSE
BUDGET
ACTUAL & ENCUMBRANCE
OVER (UNDER)
% EXPENDED
% UNEXPENDED
Completed Completed
$
FUND H1
FUND H2
FUND Iia
FUND H8 FUND H9
FUND H10
DESCRIPTION
First Street
Forest Home
Warren Road
Gateway Trail Trumanshurg
Hanshaw Road
$
Interceptor
Traffic Calming
Walkway
Water Main
Water Main
REVENUE
BUDGET
ACTUAL. & ACCRUED
OVER (UNDER)
% EARNED
% UNEARNED
EXPENSE
BUDGET
ACTUAL & ENCUMBRANCE
OVER (UNDER)
% EXPENDED
% UNEXPENDED
Completed Completed
$
153,516
$
53,327
$
1,705
$
239
$
69
$
43
$
153,516
$
53,327
$
1,705
$
239
69
43
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
0.00/0
0.0%
0.0%
0.0%
0.0%
0.0%
$
-
$
341,681
$
119,734
$
-
$
64,166
$
40,288
-
341,681
119,734
-
64,166
40,288
0.0%
100.0%
100.0%
0.0%
100.0%
100.0%
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
ESTIMATED
RESERVED & UNRESERVED
r
FUND BALANCE
3EGINNING BAL - 01/01/2010 $ (148,445) $ 25,522 $ (76,206) $ 86,355 $ 64,096 $ 40,245
ACTUAL and ACCRUED
ADD: REVENUE 153,516 53,327 1,705 239 69 43
ADD: RETAINAGE - - - - _ _
LESS: EXPENSES - 341,681 119,734 - 64,166 40,288
ENDING BALANCE -1213112010 $ 5,071 $ (262,831) $ (194,236) $ 86,594 $ - $ -
CASH and
CASH EQUIVALENTS
CASH ON HAND
INVESTMENTS
TOTAL CASH @ 12/31/2010
$
5,071
$
34,179
$
187,364
$
86,594
$
- $ -
$
5,071
$
34,179
$
187,364
$
86,594
$
- $ -
Page 3 of 3
Human Resources 2010 Year End Report
�■'� Civil Service: Maintained compliant requirements
o Received approved payroll certification as required by law.
o New position created: Electrical/Code Enforcement Officer and Sustainability Planner
0 9 position changes at the Town and SCLIWC due to deaths, retirements,
resignations/terminations and new positions
o Worked with management on personnel related issues
■ Personnel Committee and Employee Relations Committee staff support
o Consistent meetings with both committees each month
o Reviewed results of employee satisfaction survey
■ Reviewed results with Bolton Point Personnel Committee
o Discussed and recommended revisions to policies
o ERC reviewed several suggestion box comments and reviewed policies
■ Created a 360" performance review model for PWD staff, and reviewed first staff member
■ Worked with Negotiations Team members on SCLIWC collective bargaining contract
■ Town Hall management representative on Safety Committee
■ Benefits Administrator for:
o Health, Dental, Life, Long Term Disability, Short Term Disability, Flex Spending,
Workers' Compensation, Deferred Compensation & NYS Retirement System
o Great deal of time has been devoted to working on the Greater Tompkins County
Municipal Health Insurance Consortium
Serve as the Director representing the Town and serves as Secretary
■ Member of sub committee -Joint Committee on Plan Structure & Design
■ Completed and implemented RFQ for Deferred Compensation Administrator -
Insurance coordinator
o Worked on several insurance claims filed.
■ Payroll management and law compliance
0 150 w -2's issued, decrease over 2009 due to less youth employees
o Budget work for 2011
■ Designed and coordinated staff training and picnic event and aided in the yr end lunch
■ Work with Brainteaser group for intermunicipal training opportunities
■ Bolton Point Human Resources support
o Assisted with collective bargaining negotiations
o Staff support to Personnel Committee — meets monthly
o Support to managers regarding personnel issues
o Advertised, organized and supported recruitment process for Production Manager and
Water Treatment Plant Operator Assistant
o New employee orientations
o Budget work for 2011 salaries and benefits
■ Served on TC Diversity Consortium as Treasurer and served on Society for Human Resources
Management of Tompkins County as President -Elect.
r"�
2011 Priorities for Human Resources Office:
➢ Electronic performance review system
➢ Design and arrange supervisory training programs
➢ Design a Management Retreat for "new" management team
➢ Peer to Peer performance input — management team
➢ Complete a reprint of the updated Personnel Manual for all employees
➢ Begin work on 2012 Employee Engagement Survey
➢ Health Consortium — Board and Benefits subcommittee work
➢ Late 2011 —Teamsters negotiations
➢ Evaluate and fill office assistant position
Committee work priorities:
Personnel:
• Review positions and how they fit in to the point factor classification system
• Review the Wage Scales — 3 scale concept
• Develop a Standard of Conduct policy
• Review policy revisions including safety manual
• Review Benefits Program including Dental, Long Term Disability
• Research completed by staff that should be referred to Attorney for the Town
ERC:
• Review comment cards
• Review point factor classification system and wage scales
Safety Committee:
• Do final reviews of the manual update
• Review emergency management policies
• Discuss and review accidents/ incidents
• Discuss safety training programs
/Oh
TOWN OF ITHACA COURT
DAVID L. KLEIN, TOWN JUSTICE
215 N. TIOGA STREET
ITHACA, NY 14850
January 11, 2011
RE: YEARLY REPORT
TOWN OF ITHACA COURT
DAVID L. KLEIN, TOWN JUSTICE
Activity for Justice Klein's part of die Town of Ithaca. Court for 2010 is as follows:
Number of cases closed:
1784
Number of Cases opened:
2163
Arraignments for oilier Courts
13
Charges Transferred to T.C. Court
21
Pending Cases - (Includes Scofflaws)
2570
Criminal, Motor Vehicle $ 90,045.00
NYS Surcharges $ 80,935.00
Civil Charges $ 3,266.00
Bail Poundage $ 127.50
TOTAL REMITTED TO TOWN OF ITHACA $174,373.50
Bail Received
Bail Forfeited
ADDITIONAL AGT.NMES
$ 7050.00
$ -0-
Arrest warrants and Bench warrants issued; search warrants issued; orders
of protections issued; conditional discharges; probation inquiries and
documentation; jail terms; bench trials; jurTtriais; motion hearings; felony
preliminary hearings held; small claims trials; summary proceedings and
warrants of evictions; arraignments for oilier courts; certificates of
dispositions; case researching processing of scofflaws; decisions written;
legal research, pre trial hearings, annual budget processes, implementing
on-line access to various web sites, prepare written decisions on individual
cases.
Re ectfully sub ' d,
avikL.e in
Town Justice
TOWN OF ITHACA COURT
'" JAMES A. SALK., TOWN JUSTICE
215 N. TIOGA STREET
ITHACA, NY 14850
RE: 2010 ANNUAL REPORT January 11, 2011
TOWN OF ITHACA COURT
JAMES A. SALK, TOWN JUSTICE
Activity for Justice Salk's part of the Town of Ithaca Court for 2010 is as follows:
Number of cases closed: 827
Number of Cases opened: 1296
Arraignments for other Courts 15
Charges Transferred to T.C. County 29
Pending Cases — (Includes Scofflaws) 2639
Judge Wallenbeck's Scofflaws 218
FINES AND FEES
Criminal, Motor Vehicle $ 56,965.00
NYS Surcharges 55,802.00
Civil Charges 3,281.00
Bail Poundage 90.00
TOTAL REMITTED TO TOWN OF ITHACA $ 116,138.00
Bail Received
Bail Forfeited
ADDITIONAL ACTIVITIES
$ 13,850.00
$ -0-
Arrest warrants and Bench warrants issued; search warrants issued; orders
of protections issued; conditional discharges; probation inquiries and
documentation; jail terms; bench trials; jury trials; motion hearings; felony
preliminary hearings held; small claims trials; summary proceedings and
warrants of evictions; arraignments for other courts; certificates of
dispositions; case researching; processing of scofflaws; decisions written;
Iegal research, pre trial hearings, annual budget processes, implementing
on-line access to various web sites, dictation and transcription of hearings
and preparing written decisions on all. Attelr d Tmuf5pjnuing legal
education classes and training. ff
401k I Jams IA. ��--fown Justice
Network/Record Specialist
2010 Year End Accomplishments / 2011 Priorities Report
2010 Year -End
Town Website
Began constructing a more streamlined Town of Ithaca Website
o Easier to navigate
o Clean, simple interface
o Created using free software from Google Sites
o New site will work with all popular browsers (i.e.: Internet Explorer, Firefox,
Chrome)
o Board members may view beta site here: {Very Rough Draft )
https:Hsites.google.com/site/townotithaca/
o *Note: beta site is only accessible with the above provided link*
Network
Email Hosting Project:
• Completed first full year of hosting Town's email in-house
• Acquired more proficiency in administering the email server — especially regarding spam
filtering
Town Hall W i-Fi Network:
• Reconfigured wireless network which eliminated sporadic outages that staff and board
members had been experiencing
• Simplified guest internet access
2011 Info Tech Budget
• Cut IT Budget by more than 10%, saving the Town $13,000.
Additional Responsibilities
• Working member of the Records Management Advisory Board Committee (RMAB)
• Provided software updates and hardware maintenance for Town Hall and Public Works
networks and peripherals
• Provided daily Help Desk support for Town Hall and Public Works staff
Priorities/Goals/Expectations for 2011
• Release newly constructed website in March 2011
• Prepare staff for software upgrades, (Windows 7 O/S and MS Office 2007)
• Work with the Records Management Advisory Board and Town Clerk to update and
improve the 1993 Records Management Policy & Procedure Manual.
2010 Year-End/2011 Priorities Report
TOWN OF ITHACA
PLANNING DEPARTMENT MEMORANDUM
TO: Town Board Members
FROM: Susan Ritter, Director of Planning
RE: Planning Department - 2010 Efforts and Accomplishments &
Suggested 2011 Work Plan Priorities
DATE: February 2, 2011
The following provides a brief summary of highlighted actions and/or accomplishments that
were made possible in -part through the contributions and efforts of Planning Department staff.
This is followed by an outline of suggested Planning Department work plan priorities for 2011.
Comprehensive Plan Update: The Comprehensive Plan Committee continued to make progress
on the Comprehensive Plan update. The following are some of the highlights:
• Held a public informational meeting on 5/11/10. The meeting included a presentation on the
results of the resident's survey, an overview of existing conditions and trends in the Town
and a group discussion on growth and development issues.
• Held a series of neighborhood meetings during the month of June. Meetings were held with
East Hill, West Hill, South Hill and Northeast neighborhood groups, which provided an
opportunity to learn what residents what value about their neighborhoods and what specific
issues and concerns they had.
• Reviewed draft sections of the Plan, including goals/objectives sections for Land Use,
Housing, Natural Resources, Agriculture, Recreation, Cultural/Historical Resources,
Education, and Energy/Climate Change.
Development Reviews
The Planning Board considered a total of 77 actions during 2010 (as compared to 80 in 2009 and
74 in 2008). A tally of Planning Board actions, along with a list and description of 2011
highlighted projects (sizeable or complex) is attached to this document.
Agriculture and Farmland Protection Plan
Significant progress was made in drafting the Ag and Farmland Protection Plan. Planning staff,
along with Cooperative Extension staff and the Town's client committee has produced a draft
that includes background and research on current farming operations in the Town, the rationale
for protecting agricultural, proposed goals and objectives for keeping agriculture and farming
viable in the Town and an implementation plan. This project is being funded, in part, by a
$25,000 grant from the NYS Agriculture and Markets.
Limited Historic Commercial Zone — The Town moved forward on development of a new
"Limited Historic Commercial" zone intended to encourage protection of historic resources in
the Town by allowing (where appropriate and subject to guidelines) a wide range of reuse and
fa� redevelopment options for significant historic buildings.
Scenic Resources Report: Staff continued to refine the draft Scenic Resources Inventory &
Analysis Report. The report provides a detailed inventory and analysis of scenic resources in the
Town, along with recommendations and ideas for protecting these views.
Stream Setback Law: Significant revisions to the Stream Setback Law were undertaken by the
Codes and Ordinances Committee (COC) in 2010. The revisions were determined to be
necessary in order to clarify the laws intent and to address public comments and confusion
concerning permitted and prohibited activities within the regulated setback. In addition, the
Stream Setback Map was revised. Using newly acquired DEM (digital elevation model) data
(topographic information), the drainage areas of all Town streams were re -calculated. The
revised hydrologic modeling resulted in mostly minor modifications to the Stream Setback Map.
Referral of the law by the Town Board to the Planning Board, Conservation Board, and Zoning
Board of Appeals resulted in additional comments for the COC to consider. In addition, Cornell
University has submitted comments on the revised law for COC consideration.
Conservation Zone amendments:
Progress has been made on a proposal to amend the Conservation Zone language to address
timber harvesting regulations.
Stormwater Annual Report for 2009-2010: Planning staff completed the Stormwater Annual
Report for the 2009-2010 reporting period. This is the annual update and report that is required
to be filed with NYS Department of Environmental Conservation each year under the SPDES
general permit.
Proposed Department work Alan priorities for 2011
Comprehensive Plan Update: This is the highest priority for the Planning Department and
should take precedent over other proposed new projects. Work is still needed on the Plan
including completion of a future land use map and associate descriptions and discussion, revision
of the goals and objective sections, discussion on possible planning tools to incorporate, an
implementation plan, and the drafting of several existing condition sections. Following
completion of the Plan, and associated public input, there are still SEQR requirements and public
hearings that will be needed. The Plan is targeted for completion by the end of 2011.
Agriculture and Farmland Protection Plan: Completion of the Plan, with review and approval by
NYS Ag and Markets and Tompkins County Farmland Protection Board, followed by adoption
of the Plan (revised if necessary) by the Town Board. Incorporate the Plan recommendations
into the Town's Comprehensive Plan update.
Scenic Resources Protection: Completion of the Scenic Resources Inventory & Analysis report
with adoption/acceptance of the report by the Town Board. Incorporate inventory and
implementation recommendations into the Town's Comprehensive Plan update.
2010 Census: Obtain and analyze the new 2010 Census data. Update existing demographic
reports and analyze changes and trend in the Town's population. Incorporate information into
the Comprehensive Plan.
Ea
Development Reviews/PlanningBoard: Staff will continue to provide support to the Planning
Board. It is anticipated that development reviews will continue to remain at a steady pace in
110� 2011.
Codes & Ordinances Committee Work Plan:
• Complete and adopt the Stream Setback Law;
• Complete revisions to Conservation Zone language to clarify tree harvesting and other
provisions;
• Adopt minor modifications to the Subdivision Regulations to simplify the review process for
lot line modifications.
• Other priorities of the COC, including a) revisions to the sign law, b) establishing the Coy
Glen Conservation Zone (c) revisions (major) to the subdivision regulations, and d)
enactment of wetland regulations. These proposals will require significant staff time in order
to research and develop material for the committee's consideration. The scheduling of these
topics, and assignment of staff responsibility, should be carefully considered to avoid conflict
with the Comprehensive Plan work effort.
Planning Committee Work Plan:
• Review various development proposals and rezoning requests, as needed.
• Continue work/discussion on Planned Development Zoning language for the Belle Sherman
Cottages and the Ithaca Beer proposals.
• Future proposed projects include a nodal development feasibility study.
Additional Planning Department Priorities: Additional projects, including the coordination and
planning for the Gateway Trail (trail connecting the South Hill Recreationway to Buttermilk
Falls State Park) and management of the associated grant, and management of the Indian Creek
Farms PDR (purchase of development rights) grant, are also important ongoing projects that will
need to be figured in with other work priorities.
3
DEVELOPMENT REVIEWS — PLANNING BOARD
The following provides a tally of Planning Board actions in 2010. This is followed by a
descriptive list of major (large/complex) projects that were considered by the Board in 2010.
Tally of Planning Board Actions in 2010
Preliminary Subdivision Approvals Granted 5
Final Subdivision Approvals Granted 15
(Includes actions where prelim. &
final approvals were simultaneous)
Sketch Plan Reviews (including Revised Sketch Plans) 16
Preliminary Site Plan Approvals Granted 3
Final Site Plan Approvals Granted 17
(includes actions where prelim. &
final approvals were simultaneous)
Site Plan Modifications 1
Recommendations (to Town Board, ZBA, etc.) 4
Special Permits/Approvals 14
(includes actions where special permits were
simultaneous with other approvals)
Miscellaneous Planning Board Actions 2
(Acceptance of Scoping, EIS, etc)
TOTAL ACTIONS 77
Descriptive Summary of Maior Planning Board Actions in 2010
The following is a list of major projects that were submitted to the Planning Board in 2010.
More than half of these projects are still in the review process and their status (next steps) is
provided.
Holochuck Homes Subdivision — The Planning Board held public hearings on the Draft EIS
(Environmental Impact Statement) and the Draft Supplemental EIS pertaining to investigation of
the dump site. Public comments and responses to these comments were compiled for the draft
Final EIS. Project involves the construction of 106 +/- town home type units in a clustered
neighborhood development with two entrances proposed from NYS Route 96 (Trumansburg
Road). 1
4
Next steps: Review of the draft Final EIS, acceptance of a Final EIS and completion of a
Findings Statement. Following the conclusion of the EIS process (anticipated in early 2011), the
proposal will move on to consideration of subdivision approval with review of project site
details.
Cornell Energy Recovery Linac (ERL), Dryden Road and Pine Tree Road: The Planning
Board undertook Scoping for preparation of the Draft Environmental Impact Statement (EIS). A
final Scoping document was prepared. Project involves construction of an underground
accelerator tunnel (14 -foot diameter and 1 +/- km long), a cryogenic facility, and an extension to
the existing Wilson Laboratory (185,000 +/- gross square feet of building space).
Next steps: Waiting on submission of a Draft Environmental Impact Statement.
Ithaca Beer Co., Mancini Drive off Elmira Road: Consideration of a rezoning request (to
Planned Development Zone) for a new brewery, pub/restaurant and beer garden for Ithaca Beer Co.
off Elmira Road. Project would also include agricultural fields and pastures, one residence for the
owners family, and potential other residential development on the west side of the +/- 81 acre
property.
Next steps: Completion of the Planned Development Zone language (Planning Committee and
Town Board) followed by consideration of the environmental impacts (SEQR), details, and layout
for the proposed subdivision and site plan (Planning Board).
Belle Sherman Cottages: Consideration of a rezoning to Planned Development Zone for 22
single-family houses and 10 attached townhouse units on 3.4 +/- acres off Mitchell Street.
Preliminary Subdivision/Site Plan approval was granted by the Planning Board.
Next steps: Completion of the Planned Development Zone language (Planning Committee and
Town Board) and consideration of final project details (Final Subdivision/Site Plan) by Planning
Board.
South Hill Business Campus Master Plan, 950 Danby Road: The Planning Board reviewed a
sketch plan proposal for the South Hill Business Campus Master Plan located at 950 Danby
Road (NYS Route 96B). The Master Plan includes the development of three new buildings
totaling +/- 197,000 gross square feet of area that would house a mix of office, manufacturing,
and research and development uses phased in over time.
Next steps: Submission of application materials; analysis of environmental impacts, to include
possible EIS process; site plan review.
Ithaca Estates Phase III Subdivision, King Road East: The Planning Board granted
Preliminary Subdivision Approval for the proposed subdivision located off King Road East,
involving 11 residential lots on two new roads and a +/- 1.6 acre lot reserved for a Town park.
Next steps: Following submission of final details, consideration of final subdivision approval.
Cleveland Estates 16 -Lot Subdivision, 1044 Danby Road: Planning Board granted
preliminary site plan approval for the 13 new building lots on +/- 5.4 acres on Danby Road.
Next steps: Following submission of final details, consideration of final subdivision approval.
Longview Patio Homes, Bella Vista Drive: The Planning Board reviewed a sketch plan for the
proposed Longview Patio Homes project located off Bella Vista Drive to the south of the
existing Longview, an Ithacare Community development. The proposal involves the
5
development of 11 duplex rental units (22 total units) for independent senior living on a new
access drive from Bella Vista Drive.
Next stens: Following submission of application materials, consideration of the environmental
impacts (SEQR) and site plan review.
City of Ithaca Hard Fill Site, Van Ostrand Road: The Planning Board reviewed a sketch plan
for the proposed City of Ithaca Hard Fill Site located in the southwest corner of the Town of
Ithaca off Van Ostrand Road. The proposal involves placing 5,000 to 10,000 cubic yards of hard
fill per year in the former gravel mine over the next 10 to 15 years. The fill consists of material
generated from City of Ithaca pipe trenching and roadway reconstruction projects.
Next stens: Following submission of application materials, consideration of environmental
impacts (SEQR) and site plan review.
Goldenrod 30 -Lot Subdivision, Bundy & Hopkins Road: The Planning Board reviewed a
Sketch Plan for the proposed Goldenrod 30 -Lot Subdivision located off Bundy and Hopkins
Roads. The proposal involved subdividing the 67 +/- acre property into 30 new residential lots.
The project will also included four lots reserved as open space and natural areas (totaling 13.5
+/- acres.
Next stens: Applicant encouraged to submit a revised sketch plan proposal following comments
from staff, Board and residents.
Third Neighborhood (TREE) at EcoVillage, Rachel Carson Way: Final Site Plan and
Subdivision approval was granted for the development of a third residential neighborhood which
will include 22 single family homes, 14 +/- carports/garages, 23 +/- surface parking spaces, and a
common house that includes space for community functions along with 8 apartments, 2
visitor/guest rooms and 4 offices for residents.
Silvers Medical Clinic, 919 Elmira Road: Final Site Plan approval for the 3,200 square foot
dermatology clinic.
Circle Apartments Expansion, 1033 Danby Road: Final Site Plan Approval granted for
construction of 42 apartments in 5 new buildings containing 168 beds along with a +/- 2,500
square foot expansion to the Community Building.
Cayuga Medical Center Lab Addition, 101 Harris B. Dates Drive: Final Site Plan Approval
granted for the +/- 13,800 square foot addition to the back (east side) of the hospital between the
two patient wings.
College Crossings Development, northeast corner of Danby Road (NYS Route 96B) and
King Road East: Final Site Plan Approval granted for a +/- 19,000 gross interior square foot
building to accommodate up to seven tenants for new retail, commercial, and office space.
0
TOWN OF ITHACA
PUBLIC WORKS DEPARTMENT
2010 Annual Report
The Public Works Department had a very busy 2010 in which the following was
accomplished:
• Created a 10 year CIP to better plan and budget for
infrastructure/building maintenance and improvements.
• Prepared and secured referral from Planning Board and adoption from
Town Board for the Official Town Map
• Created a Vehicle/Equipment replacement program, to assist in budget
considerations, for review by the Public Works Committee.
• Worked with the Town Clerks Department to prepare a draft "Block Party
Road Closure Permit" to address neighborhood party requests.
• Worked with the City of Ithaca to get authorization/ approval for the
completion of four joint Sanitary Sewer Interceptor projects.
• Worked with other Town Departments to address concerns with Inter-
municipal Utility Agreements.
• Provided Engineering assistance to Bolton Point for Distribution Main
Replacement projects.
• Began work on a Water and Sewer Master Plan, indentifying system
deficiencies and needs, minimum service levels and policies
• Employed 15 seasonal workers for the summer providing assistance on
Highway, Engineering, Water and Sewer and Parks projects.
• Provided training sessions for staff, on topics including; Construction site
safety, snow removal operations, motor vehicle laws and CDL
requirements, CPR and First Aid, and trench excavation.
• Purchased equipment and tools, as approved within the budget including;
a small dump truck, a skid steer loader, straw mulcher, hydro seeder, a
boom mower, a used garbage truck, for leaf and debris pickup, portable
truck lift, concrete mixer, oil filter recycler, air compressor, safety cabinet
and GPS and survey equipment.
• Completed drainage maintenance work at various locations through out
Town which included, ditch cleaning, driveway culvert
replacement/ installation, replacement of 30" and 36" road crossing
culvert and various culvert replacements.
• Completed pavement overlay work on Orchard Hill Rd and Lois Lane
• Completed pavement maintenance work on 8 miles of roadways in the
Eastern Heights and South Hill area of the Town.
• Completed the reconstruction of a "turn around" at the end of Sanctuary
Drive to address concerns generated from school bus use.
• Completed the re -grading and landscaping of the Eldridge Circle cul-de-
sac
• Worked with Cornell Plantations to address an infestation of Swallow
Wort at the Troy Road Tank site.
• Provide weekly grounds maintenance at 65 Town owned sites. (parks,
trails, preserves, tank sites, pump stations, Town Hall and the Public
Works Facility)
• Inspected and approved the repair/restoration of the East Hill Recreation
Way impacted by the Cornell Water Project
• Completed the pavement overlay of the Summerhill/East Hill Plaza
Walkway
• Completed design, utility approval, access agreements and public hearing
process for 3 water projects scheduled for 2011 which include East Shore
Drive Water main, Snyder Hill water main and Hungerford Hill pump
station.
• Worked with the Town Budget officer and Town Attorney to research and
outline the water/sewer project approval process as required by the State
of New York.
• Worked with the State DOT to obtain final approval and authorization for
the Warren Road Walkway project. Upon receiving approval, completed
the installation of curbing and roadway paving.
• Completed design, obtained approval, provided construction
administration/ inspection and completed construction of the Forest
Home Traffic Calming project. The project was completed within the
contract time limits and within budget.
• Completed design, public hearing process, project
administration/ inspection and construction for the relining of the
Ridgecrest Tank. The project was completed within budget and after some
testing issues; the tank is now back in operation. Extensive system
adjustments and cooperation with Ithaca Collage were required to
continue to serve customers during this project.
• Completed work on and closed out a Playground Improvement Grant for
Salem, Northview and Eastern Heights parks,
• Completed work on the Beautification Grant for Town Hall.
• Administered 45 SWPPP permits
• Completed engineering support and design review for 20 development
submittals
• Installed and monitored temporary flow meters in 7 sanitary sewer
locations through out town.
•
Responded to and repaired 32 watermain breaks, repaired/replaced 7
rgft�
hydrants, replaced/ repaired 9 water valves and performed preventative
maintenance on 70 hydrants.
•
In preparation for future pump station building demolition, the abetment
of an asbestos insulated door was performed.
•
Responded to and repaired 4 sanitary sewer emergencies.
•
Completed the relining of 501inier ft of sanitary sewer to reduce
infiltration and clogging problems.
•
Received approval for and completed the heating improvement for the
Town Clerks Office.
•
Purchased a Pavement Line Stripper and completed the restriping of
Town Hall, Tutelo Park and Public Works parking lots and all cross walks
and stop bars within the Town.
•
Provided assistance and materials for the West Hill Community Garden
operations and coordinated volunteer groups.
•
Continued administration and maintenance of the use of Tutelo Park and
Valentino Field for Cal Ripkin Little League, Girls softball and pavilion
picnic use.
•
Continued administration of the Town's "adopt a trail" program and
Cornell's POST program.
•
Completed the biannual town wide pick up of leaves, debris and
Christmas trees. Crews benefitted from the purchase of the used garbage
truck by reducing the number of trips to the PW shop to unload.
�. •
Realized over 700 visits by Town Residents to either drop off leaves and
debris or take compost and mulch.
•
In cooperation with the Village of Cayuga Heights facilitated the storage
and processing of woody debris.
•
Crews responded to 20 "call-in" events for winter maintenance and
plowing.
•
Provided brush and debris clearing for the State Parks along the Black
Diamond Trail.
•
Completed mowing and clearing along roadsides, trails and utility
easements
• Cooperated with other municipal agencies to provide manpower and
equipment support through our mutual aid agreements
• Continued to provide staff support and representation to Town
committees and intermunicipal organizations.
• Emergency replacement of a frontend loader due to major mechanical
failure.
• Continue to coordinate with Tompkins County for improvements to
Hanshaw Road, Pine Tree Road and Forest Home Upstream Bridge.
Responded to 1,000 NY Dig safely utility "mark out" requests.
• Provided input into the investigation of a potential Road Preservation
Law.
• Provided input and review for Roadway Excavation Law.
• Provided staff time for the investigation into and maintenance of the Inlet
Valley Cemetery.
• Provided for and responded to the daily maintenance needs of the Town's
vehicle, equipment and small tools, utility infrastructure, buildings and
facilities, roadways parks and trails.
• Continued dealings and service to the citizens of the Town.
Regretfully, we also had to deal with 3 vehicle/ equipment accidents; none
resulting in significant injury, 2 incidents of vandalism at Tutelo Park and a hit
and run causing damage to the driveway gate at the Public Works Shop.
Overall Town staff was able to meet the expectations of the community by
providing services and representation and being fiscally responsible by staying
within approved budgets.
2011 Priorities
The year 2011 will provide many challenges for the Public Works Department as
we continue to meet the expectations of the community and complete
programs/projects identified within the approved 2011 Town Budget.
2011 Programs/Projects include:
• East Shore Drive Water Main Replacement
• Hungerford Hill Pump Station
• Snyder Hill Water Main
• Snyder Hill Road Reconstruction
• Town Hall Roof Replacement/Repair
• Leaf and debris pickup
• Pavement Maintenance
• Pavement Markings
• Administration support and cooperation with other Town departments
and Municipal organizations
• Maintenance of Town water and sewer infrastructure
• Maintenance of Towns Parks and Trials
• Respond to Dig Safely New York "mark out" requests
• Provide engineering support for development proposals
• Respond to Citizen concerns and needs
TOWN OF ITHACA
Town Clerk's Office
Year — End Report and Priorities
2010: First Year Accomplishments
Full Staff — for the first time in a while the Clerk's office was fully staffed with no
crisis!
Review of Procedures -- This was a logical and good time to review the how's
and why's of what we do. Deb and I literally talked about every process we have
to make sure it made sense to both of us and to determine if there were changes
that could or should be made. Minor changes were made to suit our styles and
hopefully increase efficiency.
Dog Enumeration — Major accomplishment that sounded simple, but acctually
took a lot of time on the administrative end of things. Went very well, though,
and in conjunction with that, the new Dog Law was enacted.
Newsletter — Very time consuming also, although we did order new software
which Deb was more familiar with and this will help move things along. Also set
up a reminder and meeting schedule to prepare and remind everyone about due
dates for articles etc.
r1011� 2011 Goals and Priorities
Training and Cross -Training — Continue training Deb in the Town's records
management procedures and cross training with Codes and Planning
Departments.
Records Management Policy and Procedures — Major priority to separate out
the procedures from the policy so that each department is responsible for their
day-to-day records.
Catalog and Archive records from Town Engineer's office
Deeds and Easements — verify filings and review and revise database to make
it more user friendly.
Software Upgrade — Install and maximize the BAS software package. There
were major issues with the old program, especially with the dog licensing. The
new program will give us a lot more choices and services for our residents.
TOWN CLERK'S MONTHLY REPORT ? G E .. D A # 0
TOWN OF ITHACA, NEW YORK JANUARY, 2011
TO THE SUPERVISOR: PAGE 1
Pursuant to Section 27, Subd 1 of the Town Law, I hereby make the following statement of all fees and moneys received
' and payment me in a wh ch are with y f wisefice dpr ing theed month by awed above, excepting only such fees and moneys the application
A1255
5
MARRIAGE LICENSES NO. 11001 TO 11005
87.50
1
MISC. COPIES
5.00
1
TAX SEARCH
5.00
2
MARRIAGE TRANSCRIPT
30.00
2
DOMESTIC PARTNERSHIP REG
40.00
TOTAL TOWN CLERK FEES
167.50
A1557
1
SPCA IMPOUND FEES
30.00
TOTAL A1557
30.00
A2090
2
COMMUNITY GARDEN PLOT
50.00
TOTAL A2090
50.00
A2194
1
NOTE CARDS - YOUTH PROG
10.00
TOTAL A2194
10.00
A2544
109
DOG LICENSES
1,093.50
3
ENUMERATION FEES 12-2010
17.50
TOTAL A2544
1,111.00
B2109
—�
5
ELECTRICAL PERMIT
595.00
TOTAL B2109
595.00
B2110
5
ZONING BOARD MTG
inn on
TOTAL B2110 500.00
B2111
3 BUILDING PERMIT 360.00
2 CERTIFICATE OF OCCUPANCY 200.00
1 SIGN PERMITS 131.00
TOTAL B2111 691.00
B2113
5 OPERATING PERMIT 600.00
TOTAL B2113 600.00
TOWN CLERK'S MONTHLY REPORT
JANUARY, 2011
Page 2
DISBURSEMENTS
PAID TO SUPERVISOR FOR GENERAL FUND 1,368.50
PAID TO SUPERVISOR FOR PART TOWN FUND 2,386.00
PAID TO COUNTY TREASURER FOR DOG LICENSES 47.50
PAID TO AG & MARKETS FOR DOG LICENSES 119.00
PAID TO NYS HEALTH DEPT FOR MARRIAGE LICENSES 112.50
TOTAL DISBURSEMENTS 4,033.50
FEBRUARY 3, 2011
, SUPERVISOR
HERBERT J.ENGMAN
STATE OF NEW YORK, COUNTY OF TOMPKINS, TOWN OF ITHACA
h , being duly sworn, says that I am the Clerk of the TOWN OF ITHACA
that the foregoing is a full and true statement of all Fees and moneys received by me during the month above stated, excepting
only such Fees the application and payment of which are otherwise provided for by law.
Subscribed and sworn to before me this
Town Clerk
day of 20
Notary Public