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Home My WebLink About2018-05-08TOWN OF GROTON — MINUTES OF TOWN BOARD MEETING TUESDAY, MAY 89 2018 AT 7:30 PM THE TOWN HALL, 101 CONGER BOULEVARD Those present: Donald F. Scheffler, Supervisor Richard Gamel, Councilperson Crystal Young, Councilperson Randy N. Jackson, Councilperson Sheldon C. Clark, Councilperson Victoria Monty, Attorney for the Town Also present: Mike Neville, Eric Satterly, Ellard Keister, A. D. Dawson, John Norman, Charles Rankin, April Scheffler. MOVED by Councilperson Jackson, seconded by Councilperson Young, to approve the minutes of the April 10, 2018 meeting as presented. Ayes - Gamel, Young, Jackson, Clark, Scheffler. Vouchers numbered 169 - 217 in the total amount of $206,012.65 were presented to the Board for their review. Vouchers in the total amount of $115,563.95 which included $83,063.95 for the General Fund and $32,500.00 for the SFI-Special Fund for Fire Protection were presented for audit. MOVED by Councilperson Gamel, seconded by Councilperson Jackson, to approve the General and Special Fund Bills for payment. Ayes - Gamel, Young, Jackson, Clark, Scheffler. Vouchers for the Highway Fund in the amount of $90,448.70 were presented for audit. The Board discussed the lack of documentation for the expenses submitted on Voucher #204. MOVED by Councilperson Scheffler, seconded by Councilperson Gamel, to approve the Highway Bills for payment with the check for Voucher #204 held until further documentation of the bill is received. Ayes - Gamel, Young, Jackson, Clark, Scheffler. Monthly Reports: Charles Rankin, Bookkeeper - Submitted monthly reports for the Board's review. A budget transfer was needed to cover the cost of Workers Compensation Insurance due to a mistake that had been made in the 2018 Budget. An additional adjustment was needed to account for additional CHIPS funds that had been received. Town Board Minutes Page 2 RESOLUTION #18-030 - 2018 BUDGET ADJUSTMENT MOVED by Supervisor Scheffler, seconded by Councilperson Jackson RESOLVED, that the Town Board hereby approves the following 2018 Budget Adjustment: Highway Fund - Part Town: Increase Revenues - CHIP Funding - DB3501 ....................$54,401.00 Increase Expenditures - CHIPS - Equipment - DB5112.2......... 54,401.00 Ayes - Gamel, Young, Jackson, Clark, Scheffler Nays - Resolution Passed RESOLUTION #18-031 - 2018 BUDGET TRANSFER MOVED by Councilperson Gamel, seconded by Councilperson Young RESOLVED, that the Town Board hereby approves the following 2018 Budget Transfer: Highway Fund - Town Wide: From: Bridges - Personal Services - DA5120.1.............................$ 700.00 Snow Removal - Sick Time - DA5142.12...........................13,000.00 To: Employee Benefits - Workman's Compensation - DA9040.8.....20,000.00 Ayes - Gamel, Young, Jackson, Clark, Scheffler Nays - Resolution Passed May 8, 2018 W. Rick Fritz, Code/Fire Enforcement Officer - Was absent but had submitted monthly reports for the Board's review. Richard C. Case, Jr., Highway Superintendent - Was not present. April L. Scheffler, RMC, Town Clerk/Tax Collector - Submitted monthly reports for the Board's review. I gave you all a copy of an article for the Groton Independent on local clerks who were sworn in as officers for the NYS Town Clerks Assoc at conference. I have been asked to go back on as District 6 Director to fill out the remaining 2 years of a term left vacant by a resignation. I am also continuing as Historian for the Association. Conference was great, as always and we both learned a lot. I applied for a Community Celebrations Grant for the photo show and recently received notice that we received $700 to help with the expenses. I have been working on the Census address list updates for the Town. I opted for the manual paper version instead of the electronic program and the rest of the County made me feel like I was some kind of dinosaur, but when I called the Census Bureau with a question the other day (and actually talked to 2 real live people!) I was told that I had made the smart choice because the electronic version is a nightmare. Sometimes it pays to be old school! Victoria Monty, Attorney for the Town - Had nothing to report. She did inform the Town that she would be leaving private practice and taking a job as Assistant District Attorney for Cortland County. She thought that Fran Casullo will be taking over with the Town for her. Town Board Minutes Page 3 May 8, 2018 John J. Norman and A. D. Dawson, Town Justices - Submitted monthly reports for the Board's review. John Norman said that things had been pretty slow. He said they had the lights for the outside of the building, which were paid for with their grant, and have talked with Steve Teeter at the Village about installation. Councilperson Crystal Young as Representative to Joint Youth Program - Gave the following reports: Recreation Partnership Board met on April 24, 2018 • Discussed 2019 Budget Guidelines and percent of change suggested. Draft will be presented at next meeting. • Reviewed and final updates done on the evaluation form given to parents and students at the conclusion of the IYB programs. • Summer Camp Guides were handed out for distribution in towns. (Where?) • Continued to review the Performance Measures and By -Laws. Joint Recreation Committee Although group unable to meet, Jennifer Jones sent us a report: • Youth Baseball & Softball: Practices have been very tough with the weather. Teams are finally getting outside and starting games. • Youth Track & Field: We currently have 39 youth from grades 3-6 signed up for this program which is much more than expected! Jeff, Scott, and I have been running the program in station form. We are breaking kids into three groups and having them rotate thought different events. • Summer booklets: Coming back from the printers and will be taken to the school asap for students to take home. Unfortunately, at this time we will not be running a basketball or volleyball camp. Confirmed and printed: Track & Field, Art, Not A Bummer, Archery, Golf, Jr. Fire, Jr. Lifeguard, Science, Tennis, Soccer, Dance, Football/ Cheer. • Concerts: Summer Concerts are done. Fireworks are confirmed for July 6th and DJ Kelly has been scheduled. Flyers will be going out soon with the full summer line-up. • Summer EmBlovees: Interviews being held for all summer staff. As of now, we are quite low on lifeguard applications and very high on rec assistant applications. • "Name the Pavilion" contest winner announced at the Grand Opening on April 28th - CRPavilion (a/k/a Chuck Rankin Pavilion). Youth Commission met on May 2, 2018 • Monica Dykeman provided updates on Groton Youth Services programs (see attached). • Shelley Lester provided updates on Rural Youth Services (see attached newsletter). Also wanted to pass on information that there is an opening for a Program Manager at RYS. • Scholarships in the amount of $50 were awarded from Youth Commission to four GCS Seniors. Glenn Morey, County Legislator - Was not present. Mike Neville, Groton Fire Department - Thanked everyone who helped out with their barbeque. We sold 400 halves by 12:30, which is not common as we usually do 200 to 250. Fireworks are scheduled for July 6 at the Elementary School with a rain date of July 8. We are doing the Firefighter Summer Camp at the park again this year and that's going to be July 9 - 13. We're still working the Village on the building and everything is going smoothly for that. Town Board Minutes Page 4 May 8, 2018 RESOLUTION #18-032 - STANDARD WORK DAY AND REPORTING FOR ELECTED AND APPOINTED OFFICIALS MOVED by Supervisor Scheffler, seconded by Councilperson Jackson RESOLVED, that the Town Board of the Town of Groton (Location Code 30445) hereby establishes the following standard work days for these titles and will report the officials to the New York State and Local Retirement System based on their activities: Standard Social X Current Registration if Record of X If Record Title Work Name Security Term Begins # Tier Activities Not Day # & Ends 1 Result Submitted Elected Officials Town Clerk 7 April Scheffler 1/1/2018 12/31/2021 25.61 Highway 8 Richard Case, Jr 1/1/2018 25.35 Superintendant 12/31/2021 Town Justice 6 John Norman - 1/1/2015 12/31/2018 20.39 Town Council 6 Richard Gamel 1/3/2018 1.39 Member 12/31/2021 Appointed Officials Planning Board 6 Monica Carey 1/1/2013 68 Member 12/31/2019 Ayes - Gamel, Young, Jackson, Clark, Scheffler Nays - Resolution Passed Discussion took place on the proposed security camera system for the Court, which will be paid under the grant that they had received. The following bids had been received: • Custom Alarms of Central New York .................$11,63 8.08 • ICS ......................................................... 14,3 87.00 • Pro Audio/randpcs.........................................9,769.82 RESOLUTION #18-033 - AWARD BID FOR SECURITY CAMERAS MOVED by Supervisor Scheffler, seconded by Councilperson Jackson RESOLVED, that the Town Board hereby approves the bid for a security camera system from Pro Audio/randpcs in the amount of $9,769.82. Ayes - Gamel, Young, Jackson, Clark, Scheffler Nays - Resolution Passed RESOLUTION #18-034 - APPOINT JOSEPH MILLIMAN TO PLANNING BOARD MOVED by Supervisor Scheffler, seconded by Councilperson Gamel RESOLVED, that the Town Board hereby appoints Joseph Milliman to the Town of Groton Planning Board to fill the unexpired term left vacant by the resignation of Brett Wyllie. Said term to end December 31, 2021. Ayes - Gamel, Young, Jackson, Clark, Scheffler Nays - Resolution Passed Town Board Minutes Page S Privilege of the Floor: No one wished to speak. Announcements: • Planning Board meeting - May 17 at 7:30 pm • Zoning Board of Appeals meeting - May 23 at 7:00 pm • Board of Assessment Review - May 17 from 3:00 to 6:00 pm • Auditors are coming on June 18 • Fireworks are July 6 • Fire Camp is July 9-13 • BOCES Car Show is May 20 - 555 Warren Rd, Ithaca - Noon - 2:00 pm May 8, 2018 There being no further business, Councilperson Gamel moved to adjourn, seconded by Councilperson Clark, at 7:55 pm. Unanimous. Everyone began to disperse. Clerk Scheffler went to lock the front door at approximately 8:05 pm, at which time Councilperson Gamel said not to lock the door, re-entered the building and requested that the meeting be reconvened. MEETING RECONVENED Supervisor Scheffler reconvened the meeting at 8:10 pm. MOVED by Councilperson Gamel, seconded by Councilperson Jackson, to enter into Executive Session at 8:14 pm to discuss the work history of a particular person in the Highway Department. Ayes - Gamel, Young, Jackson, Clark, Scheffler MOVED by Supervisor Scheffler, seconded by Councilperson Gamel to exit from Executive Session at 8:43 pm. Ayes - Gamel, Young, Jackson, Clark, Scheffler While in Executive Session, the Board had discussed possible solutions to the situation. No formal actions we taken and no resolutions were passed. Councilperson Gamel moved to adjourn, seconded by Councilperson Clark, at 8:43 pm. Unanimous. April L. Scheffler, RMC Town Clerk