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HomeMy WebLinkAbout1999-03-08 1036 1 Public Hearing Minutes Local Law No. 1 of 1999 TOWN OF DANBY TOWN BOARD MINUTES PUBLIC HEARING - MARCH 8, 1999 7 : 00 P.M. LOCAL LAW EXTENDING MORATORIUM TELECOMMUNICATION TOWERS PRESENT : Supervisor Kenneth Horst Councilpersons : Joel Gagnon, Edward Inman, Howard Steiner, Naomi Strichartz Others Present: . Carol W. Sczepanski - Town Clerk Code Enforcement Officer - Susan Beeners ' Highway Superintendent - William Hall Members of the Public : Edward Roy Casterline, Judy VanDermark, Margaret Shepard, John Henderson, Pat Woodworth, M. Roberts, Ames Brown, Esther Dotson, Gary Bercow, Ken Ridley, Robert A. Chase, Bill Farrell Public Hearing Declared Open Supervisor Horst declared the public hearing open and read the following "Notice of Publication" : PLEASE TAKE NOTICE that a public hearing will be held by the Town Board of the Town of Danby on Monday March 8 , 1999 at 7 : 00 P .M . , at the Danby Town Hall , 1830 Danby Road, Ithaca, New York to consider the adoption of a local law of the Town of Danby entitled : "A LOCAL LAW EXTENDING FOR AN ADDITIONAL ONE HUNDRED TWENTY ( 120) DAYS A MORATORIUM FOR THE CONSTRUCTION OF TELECOMMUNICATIONS TOWERS" . Any resident of the Town of Danby is entitled to be heard upon said proposed Local Law at such public hearing either in person or in writing. Copies of proposed Local Law are available for review at the Town Clerk' s Office at 1830 Danby Road Ithaca, New York during regular office hours . A Special Meeting of the Town of Danby Town Board will follow the public hearing. By order of the Town Board Carol W . Sczepanski , Town Clerk Dated: February 22 , 1999 Published: February 24, 1999 Communications Received : Notice of Publication - February 24, 1999 Notice of Transmittal to Board - February 23 , 1999 Supervisor Horst asked for public comment related to extending the Telecommunications Moratorium for One Hundred Twenty ( 120) Days . He reported that the Town has a Draft Telecommunications Ordinance from Comi Telecommunications whom we have hired as a consultant. Our Town Attorney has reviewed the draft and made comments . Our Town Attorney 1 i has drafted a temporary ordinance that we could put in effect as another option. No public comment was received. Public Hearing Declared Closed : Supervisor Horst declared the public hearing closed at 7 : 05 P . LIT phm-11- 1 . 99 Carol W . Sczep .is i, Town Clerk 11 I "1 111 I 4 i 111 I I I i pp � ;1 ;�i i �r li i if� ' -� � 1037 1 Town Board Minutes March 8 , 1999 TOWN OF DANBY TOWN BOARD MINUTES MARCH 8, 1999 7 : 00 P.M. PRESENT : Supervisor Kenneth Horst Councilpersons : Joel Gagnon, Edward Inman, Howard Steiner, Naomi Strichartz Others Present: Carol W. Sczepanski - Town Clerk Code Enforcement Officer - Susan Beeners Highway Superintendent - William Hall Members of the Public : Roy Casterline , Judy VanDermark, Margaret Shepard, John Henderson, Pat Woodworth, Edward M. Roberts, Ames Brown, Esther Dotson, Gary Bercow, Ken Ridley, Robert A . Chase, Bill Farrell Supervisor Horst called the meeting to order at 7 : 05 P . M . and led all present to the Pledge of Allegiance to the American flag. ADDITIONS TO THE AGENDA : 1 ) Councilperson Gagnon asked for an addition to the agenda for discussion of minutes PRIVILEGE OF THE FLOOR: Members of the Public : Roy Casterline - 439 Brown Road - said that he personally wanted to thank the Highway Superintendent and the highway men for the good job they did in West Danby during the past snow storm. He knows they worked around the clock to keep the roads clear. Edward M. Roberts - Voting Machine Custodian --asked permission to attend a Town and City Clerks and Custodian Training Class . It is an eight hour seminar by Sequoia Pacific . Motion to Approve Voting Machine Custodian Training A motion was made by Councilperson Inman and seconded by Councilperson Steiner to approve the registration fee in the amount of $ 100 . 00 from Account A1450 . 400 for Voting Machine Custodian Edward M. Roberts to attend a voting machine custodian training seminar. A vote on the motion resulted as follows : Gagnon Aye Inman Aye Steiner Aye Strichartz Aye Horst Aye Carried Unanimously Judy VanDermark - Community Council Vice President - addressed the Board and public in response to the letter from Lorraine Bard that was read into the minutes of the February 8 , 1999 meeting. She addressed the concern regarding rumors, division of the community, process for the Community Council Annual Election procedure and how the election was conducted. Community Council is a very diverse group of volunteers and all members of the Danby community are welcome . Every opinion matters and in order to build a sense of community and personal agenda must be a thing of the past and progress a part of the future . A copy of Judy VanDermark' s letter is on file in the Clerk ' s office . Margaret Shepard - 441 Comfort Road = she understands that Councilperson Strichartz is interested x. 038 2 Town Board Minutes March 8 , 1999 in loaning a piano to the Town for the use of Community Council programs here at the Town Hall . A Playground Festival (Design Day) is to be held here on April 17 , 1999 and everyone is encouraged to attend. On May 8 , 1999 there will be a Contra Dance at the Montessori School on King Road. Ames Brown - 1840 Danby Road - reported that he thinks that letters from Madam VanDermark and Lorraine Bard' s appear verbatim in the Town Board minutes and that there should not be a fee for the use of the meeting room for not for profit organizations . REPORTS : Community Council - Judy VanDermark reported that a meeting was held on February 11 , 1999 . A presentation was made to the council by representatives from the Tompkins County Youth Bureau and Cooperative Extension. The following committees were established and all committees are open to any member of the Danby community and residents are encouraged to join . Budget & Finance Committee - Pat Woodworth Chair By-Laws Committee - Willard Daetsch , Chair Danby Community Center Site Committee - Mary Oltz Chair Youth/Adult Programing Committee - Judy VanDermark Chair Youth/Adult Computer Facility Committee - Charles Tilton Chair Danby Playground Committee - Dan Klein Chair Interviews for the Danby Area News are scheduled and the first issue of 1999 is to be published and received by residents by March 25 . Several events sponsored by the Danby Community Council are scheduled for March and April 1999 . , ' Highway Report: t Highway Superintendent William Hall reported that the department has been very busy keeping the roads plowed and cindered during the recent bad weather and repairing equipment . He asked the Board to approve the purchase a new three-quarter ton pickup truck with plow for the Town under State bid for $20 , 159 .00 . The 1984 and 1988 pickups are in very poor shape and should be replaced. Senior Citizens Report : Edward M. Roberts reported that the March meeting was canceled due to a snow storm. The officers have met and programs are scheduled . A travel committee will be appointed at the next meeting . Zoning Report: Code Enforcement Officer Susan Beeners reported that the monthly report for February 1999 has been submitted . She is looking into the problems with the Town Hall heating system and some repairs that must be made . Susan is researching information from other municipalities related to noise ordinances, noisy event permit process and enforcement provisions related to noisy permits . Dog Control - January 1999 SPCA Report - filed Planning Board Report : Code Enforcement Officer reported that persons involved in farming and other agriculture activities in Danby are invited to an informal discussion about farming at the March 17th meeting. An informal public information meeting on comprehensive planning is scheduled for Wednesday, April j? 28 , 1999 and will include discussion on the survey results and what is happening now. County Representative Report : County Representative Frank Proto was unable to attend the meeting but asked Supervisor Horst to report the following: that he did not support raising the charge of thirty-five ($ .35) cents to one dollar ($ 1 . 00) on telephone service to cover the charge for the E911 as in his opinion there was not justification to support a large increase. He is quite willing to change his mind if there is community support for this increase . ' Ii cr ' 1 11 [ CC r f Ifi t p 1939 3 Town Board Minutes March 8 , 1999 Better Housing Rehabilitation Project Supervisor Horst reported that at the last Better Housing Rehabilitation meeting and two (2) applications for rehabilitations and repairs were considered and approved. Recreation Partnership Councilperson Gagnon reported that there is a committee that will be meeting every two weeks to decide the future of the Recreational Partnership that the Town of Danby is a part of that allows Town of Danby children to participate in the recreational resources of the City of Ithaca at a reasonable price. The Recreation Partnership was a temporary arrangement and the committee will not be looking at programming in detail but at what is being provided, what the costs are and statistics on usage as a basis for who benefits from the programs . What is being proposed is establishing a recreational fund or pool that all participating municipalities would contribute with costs being determined and charged to the pool . At the next meeting the committee will review the existing contract. OLD BUSINESS Reappointment to the BZA Supervisor Horst reported that he has contacted Alex Specker and he is quite willing to continue to serve as a member of the Board of Zoning Appeals . Motion to Reappoint Alex Specker Board of Zoning Appeals A motion was made by Councilperson Steiner and seconded by Councilperson Inman that the Town of Danby Town Board reappoint Alex Specker of 9 East Miller Road, Ithaca, New York to a five (5 ) year term on the Town of Zoning Appeals and that the term of appointment is to begin immediately and will expire on December 31 , 2003 . A roll call vote on the motion resulted as follows : Gagnon Aye Inman Aye Steiner Aye Strichartz Aye Horst Aye Carried Unanimously Senior Citizens Agreement with the Town of Danby A motion was made by Councilperson Gagnon and Seconded by Councilperson Strichartz to authorize the Town Supervisor to sign the attached Senior Citizens Agreement as approved by the Town of Danby Town Board. AGREEMENT DANBY SENIOR CITIZENS 1999 THIS AGREEMENT is made this 8th Day of March 1999, between the TOWN OF DANBY with offices at 1830 Danby Road, Ithaca, N . Y. 14850 (hereinafter referred to as the "Town") and the DANBY SENIOR CITIZENS, whose address is c/o Edward M . Roberts, 47 Bald Hill Road, Spencer, N . Y . 14883 (hereinafter referred to as the "Contractor") . The Town and Contractor agree as follows : 1 . Services to be Performed . Contractor agrees to perform the following services for the Town: (a) Provide programs, including bus trips and other entertainment, for senior citizens . (b) Provide liability insurance for programs 2 . Fees. The Contractor shall be paid the following sum for these services : The cost of the services up to a maximum of One Thousand Five Hundred ($ 1 , 500 . 00) Dollars for the calender year. 1040 4 Town Board Minutes March 8 , 1999 3 . Term of Agreement. The term of this Agreement shall be from January 1 , 1999 to December 31 , 1999 , unless earlier terminated by either party. Notwithstanding the term set forth above, this Agreement may be terminated in part or in whole by either party at any time for any reason or for no reason upon three days prior notice to the other party. This Agreement may be terminated immediately by either party upon the breach of any of its terms by the other party. In the event of termination by the Town, the Town shall pay for those portions of the services rendered prior to the date of termination. I 4 . Quality of Work. The services shall be performed diligently and in a proficient and efficient manner. Contractor will provide responsible and knowledgeable personnel to perform Contractor' s services to the Town. To the extent the reimbursement for services pursuant to this contract is based upon hourly rates for Contractor' s employees or providers, Contractor certifies that the time expended shall be reasonable for the services performed and the Town shall not be billed for any time that is not productively used to accomplish the work for the Town. 5 . Payment for Services . Payment for services shall be submitted on the standard Town voucher which will list the services and activities, the dates on which performed or supplied, and, if applicable, the time spent on each indicated date for which the town is being billed. Unless otherwise agreed, the vouchers shall be submitted monthly on the first of each month covering services for the preceding month, and the Town will review same and, if acceptable, pay for the services after submission of the vouchers to the Town board and approval of same by the Board. 6 . Relationship . The Contractor is, for purposes of this contract (including, without limitation, withholding of income tax, payment of workman ' s compensation, and payment of FICA taxes) an independent contractor and no employer-employee relationship is intended, implied or created by this Agreement. Contractor shall determine the times and manner of performance of any services for the Town hereunder consistent with the overall obligations for the work contemplated by this Agreement. Contractor shall be free to devote such portions of its time not required for the f performance of services to the Town in such manner as Contractor sees fit and for other such s persons, firms, or entities as Contractor deems advisable provided that such other services do not constitute a conflict of interest with the interests of the Town. 7 . Contractor' s Insurance . Contractor shall have provided by the Tompkins County Senior Citizens Association insurance coverage for public liability covering Contractor and the Town, its officers, agents , and employees, from and against all suits, claims, loss, liability, or expense (including costs and reasonable attorney' s fees) by reason of any liability imposed upon the Town or any or all of the foregoing persons for damages because of any injury to persons, including bodily injury and death, or because of any property damage, including loss of use thereof, resulting from any conditions of the premises for which reimbursement is being made to the Contractor under this agreement. The amount of the policy shall be at least $ 500 ,000 aggregate limits or in such other amounts as the Town may reasonably require . The policy may, at the Town' s option, be reviewed by the Town' s insurance counsel to determine whether it adequately protects the Town and the Contractor shall comply with any reasonable requirement of the insurance counsel . It is understood and agreed that the Contractor shall primarily liable, and Contractor' s insurance comply shall be the first to respond, in the event of any personal injury, property damage, or loss of life arising out of the negligence or willful wrongful act of Contractor, or in any way arising out of, or related to , any activities or services by Contractor under this contract. 8 . Contractor May Not Assign. This Agreement may not be assigned by the Contractor ' h without the previous written consent to such assignment from the town, which consent may be withheld entirely at the discretion of the Town, it being understood that the Town is making this Agreement personally with the Contractor and is not intending that it be performed by any other person or entity. 9 . Binding Nature of Agreement . This Agreement is binding upon the parties, their respective successors and, when assignment is permitted, assigns . 10 . Governing Law Jurisdiction and Enforcement. This Agreement is made in New York, I , ill i { t pg � r NNN ltiV'� � 1 9 11 � .4 1. . 111 . 11 - It �a91:1 :I t... ,.,..:a. 1041 5 Town Board Minutes March 8, 1999 and shall be construed under the laws of the State of New York. Both parties consent that if any action is brought to enforce this Agreement, it shall be brought in Supreme Court in Tompkins County, New York, and both parties consent to the jurisdiction of such court . 11 . Notices . Any notices or other communications given under or in relation to this Agreement shall be deemed duly given if served personally upon the other party at the address set forth above, or, if the mails are operating, mailed by certified or registered mail to the other party at the address set forth above . Either party may change the address to which notices are sent by giving notice of such change in the manner set forth above to the other party. IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and year above written. A roll call vote on the motion resulted as follows : Gagnon Aye Inman Aye Steiner Aye Strichartz Aye Horst Aye Carried Unanimously West Danby Art Church Project Councilperson Gagnon reported that there was some concern raised by the propriety of allocating public funds to rent the West Danby Church for a proposed art project. Cornell University has an outreach program that makes this kind of programming available. There is not a functioning heating system or plumbing in the building and very limited parking space available . The proposed programs would take place over a period of two (2) months . Motion to Approve Rental Agreement for the West Danby Church A motion was made by Councilperson Gagnon and seconded by Councilperson Inman that the Town Board of the Town of Danby authorize the Town Supervisor to sign an agreement with the Church Officials to rent the West Danby Church building for a two month period, preferably April and May of the year 1999 in order to allow the proposed art program to take place for a cost not to exceed $ 500 . 00 . A vote on the motion resulted as follows : Gagnon Aye Inman Aye Steiner Nay Strichartz Nay Horst Nay Motion Failed Proposed Preservation Grant Code Enforcement Officer reported that Olivia Vent has been in contact with the Preservation League and would like permission to submit an application on behalf of the Town of Danby to review remaining agricultural buildings . Olivia is willing to prepare a draft outline of the grant application for the Board to review at the April Agenda Meeting for consideration of Board endorsement. NEW BUSINESS : Proposed Local Law No. 1 of 1999 - Extending Moratorium for the Construction of Telecommunication Towers RESOLUTION NO. 31 OF 1999 RESOLUTION ADOPTING THE LOCAL LAW EXTENDING FOR AN ADDITIONAL ONE HUNDRED TWENTY (120) DAYS A MORATORIUM FOR THE CONSTRUCTION OF TELECOMMUNICATIONS TOWERS By Councilperson Gagnon : Seconded by Councilperson Strichartz 1042 6 Town Board Minutes March 8 , 1999 WHEREAS, a resolution was duly adopted by the Town board of the Town of Danby for a public hearing to be held by said Town on March 8 , 1999 to hear all interested parties on a proposed local law entitled "A LOCAL LAW EXTENDING FOR AN ADDITIONAL ONE HUNDRED TWENTY ( 120) DAYS A MORATORIUM FOR THE CONSTRUCTION OF TELECOMMUNICATIONS TOWERS : , and WHEREAS, notice of said public hearing was duly advertised in the Ithaca Journal, and WHEREAS, said public hearing was duly held on said date and time at the Town Hall of the Town of Danby and all parties in attendance were permitted an opportunity to speak on behalf of or in opposition to said proposed local law, or any part thereof; and WHEREAS, pursuant to Part 617 of the Implementing Regulations pertaining to Article 8 (State Environmental Quality Review Act) it has been determined by the Town Board that adoption of said proposed local law is a Type II action and therefore not subject to environmental review under SEQR; NOW, THEREFORE, be it RESOLVED, that the Town Board of the Town of Danby hereby adopts said local law entitled "A LOCAL LAW EXTENDING FOR AN ADDITIONAL ONE HUNDRED TWENTY ( 120) DAYS A MORATORIUM FOR THE CONSTRUCTION OF TELECOMMUNICATIONS TOWERS", a copy of which is attached hereto and made part of this resolution; and it is further RESOLVED, that the local law or an abstract or summary of same be published in the Ithaca Journal as soon as practicable after its adoption; and it is further RESOLVED, that the Town Clerk is hereby authorized and directed to file said local law with the Secretary of State as required by law. TOWN OF DANBY LOCAL LAW NO . 1 OF THE YEAR 1999 A LOCAL LAW EXTENDING FOR AN ADDITIONAL ONE HUNDRED TWENTY ( 120) DAYS A MORATORIUM FOR THE CONSTRUCTION OF TELECOMMUNICATIONS TOWERS Be it enacted by the Town Board of the Town of Danby as follows : Section 1 . Findings and Purpose . The Town Board of the Town of Danby finds : 1 . The Town of Danby adopted Local Law No . 2 of the Year 1998 providing for a moratorium of one hundred eighty ( 180) days on the construction in the Town of Danby of telecommunications towers as defined in such local law. By Town of Danby Local Law No . 3 of the Year 1998 the moratorium was extended an additional 180 days . 2 . Since April 13 , 1998 , the date the Town Board voted to adopt the initial moratorium, the Town has investigated the types of regulations it might wish to have in the Town, has explored the possibility of hiring a consultant for assistance in drafting such legislation, has continued to work with the only known applicant who is presently interested in installing a new telecommunications [ � antenna in the Town by co-locating such antenna on an existing telecommunications tower, and in general has made progress towards identifying the need for regulations and the possible manner of proceeding on enacting same . 3 . Since the adoption of the local law extending the moratorium the Town has contracted with a consultant to prepare a draft telecommunications facility local law, a draft has been prepared, and the draft has been reviewed by the Town Board and the Attorney for the Town. Based on such review, there are several matters to be resolved, including the manner in which the proposed local law is to be integrated with the Town' s Zoning Ordinance, the completion of which will take 1043 Town Board Minutes 7 March 8, 1999 several additional months . 4 . It is anticipated draft legislation may be completed to the Town Board ' s satisfaction within the next several weeks and upon such completion, the draft will be referred to the Planning Board as required by New York State law for review and recommendation to the Town Board. Upon completion of the Planning Board ' s review it is anticipated that the legislation will be referred to the Town Board for final action. 5 . It is anticipated that this process of completing the legislation, review by the various Town bodies and final action can be completed within one hundred twenty ( 120) days of the expiration of the one hundred eighty ( 180) day extension of the original one hundred eighty ( 180) day moratorium. 6 . The purposes of any new legislation would be significantly subverted if a new telecommunications facilities were to be constructed before appropriate legislation could be carefully studied and, if found desirable, enacted. 7 . Accordingly, in order to maintain the status quo relative to such telecommunications facilities during the limited additional time the Town needs to review and adopt any appropriate legislation, it is necessary to extend the previously adopted one hundred eighty ( 180) day moratorium for an additional period of one hundred twenty ( 120) days . Section 2 . Amendment of Local Law No . 2 of the Year 1998 . The Local Law No . 2 of the Year 1998 as amended by Local Law No . 3 of the Year 1998 , is further amended to extend the moratorium set forth in such Local Law by deleting wherever it appears in said Local Law the phrase or phrases " 180 days" , "one hundred eighty days", and "one hundred eighty day" and inserting in place of such phrases the phrases "480 days", "four hundred eighty days" and "four hundred eighty day" . Section 3 . Applicability. This local law shall apply to all areas of the Town of Danby. Section 4 . Partial Invalidity. If any provision of this law is found invalid by any court of competent jurisdiction, such invalidity shall not affect any other provisions of this local law which shall remain in full force and effect. Section 5 . This local law shall take effect ten days after publication of this local law or an abstract or summary of same in the Ithaca Journal . A vote on the resolution resulted as follows : Gagnon Aye Inman Aye Steiner Aye Strichartz Aye Horst Aye Carried Unanimously Extension of the moratorium local law expires on July 31 , 1999 . A draft local law was submitted by the Town Attorney for review for the Town to consider as a temporary interim local law. The draft local law was reviewed by the Planning Board at their February meeting. Supervisor Horst reported that we are paying a consultant to develop a local law for the construction of telecommunication towers . We have received comments from our Town Attorney on the draft provided by Comi Telecommunications . The consultant has requested that we send the comments from our Town Attorney and a copy of our present laws that are in place he will attempt to retrofit them into our local law. The Board was asked to submit their comments to him to forward to the consultant for modification on the draft. 1044 Town Board Minutes 8 March 8, 1999 Motion for Town to Continue With Comi Telecommunications for a Local Law Regulating Telecommunication Towers in the Town of Danby A motion was made by Councilperson Strichartz and seconded by Councilperson Inman that the Town of Danby continue working with Comi Telecommunications for the development of a local law regulating telecommunication towers in the Town of Danby and to have a local law in place as soon as possible . A vote on the motion as follows : Gagnon Nay Inman Aye Steiner Nay Strichartz Aye Horst Aye Carried Motion -- Planning Board to be the Agency to Review or Approve Applications of Telecommunications Facilities Ordinance A motion was made by Councilperson Steiner and Seconded by Councilperson Gagnon that the Town of Danby Ordinance be written so that the Town of Danby Planning Board be the agency to approve applications for the construction of telecommunications facilities . A vote on the motion as follows : Gagnon Aye Inman Aye Steiner Aye Strichartz Aye Horst Aye Carried Unanimously Consideration of Participation of Cooperative Purchase for Electric Power RESOLUTION NO. 32 OF 1999 PURCHASE OF ELECTRIC POWER UNDER CONTRACT WITH NYSEG SOLUTIONS, INC. By Councilperson Steiner: Seconded by Councilperson Inman WHEREAS, the County of Tompkins and the County of Tioga entered into an agreement for the purchase of electric power with NYSEG Solutions, Inc . ; and WHEREAS, the contract provides that political subdivisions within the counties may obtain electric power under the contract; and WHEREAS, the Tompkins County Board of Representatives adopted a resolution providing that political subdivisions within the County shall be included in such cooperative purchasing agreement upon the submission of a resolution approved by its governing body to the County Department of Finance, now therefore be it RESOLVED, that the Town. of Danby shall participate in the cooperative purchase agreement and may, thereby, purchase electric power under the contract with NYSEG Solutions, Inc . ; and be it further RESOLVED, that a copy of this resolution shall be sent to the County Department of Finance . A vote on the resolution resulted as follows : Gagnon Aye Inman Aye Steiner Aye Strichartz Aye Horst Aye Carried Unanimously bt L I t 11 LN� � � I. � � r " ��� � ' a Ira •. 1045 Town Board Minutes 9 March 8, 1999 Concert Series Judy VanDermark reported that the Programming Committee for Community Council and are planning a concert series. They have requested use of the Town Hall Building but have not scheduled dates for the events at this time . Councilperson Strichartz reported that the first concert will be held on Saturday, May 15 , 1999 at 7 : 00 p.m. It is planned that the Devon String Quartet will perform . Authorization for Use of Town Hall for Playground Design Day A motion was made by Councilperson Gagnon and seconded by Councilperson Strichartz that the Town Board of the Town of Danby authorizes the use of the Town Hall Facility on April 17 , 1999 for the Playground Design Day and that a request in writing and a valid Certificate of Insurance will be filed with the Town Clerk. A vote on the motion resulted as follows : Gagnon Aye Inman Aye Steiner Aye Strichartz Aye Horst Aye Carried Unanimously Liaison to Community Council A motion was made by Councilperson Gagnon and seconded by Councilperson Inman that the Town Board of the Town of Danby appoints Councilperson Strichartz as the Town Board Liaison to the Danby Community Council . A vote on the motion resulted as follows : Gagnon Aye Inman Aye Steiner Aye Strichartz Abstained Horst Aye Carried Open House Chair Appointed A motion was made by Councilperson Steiner and seconded by Councilperson Inman that the Town Board of the Town of Danby appoints Councilperson Strichartz as Chair of the Town Hall Facility Open House Committee . A vote on the motion resulted as follows : Gagnon Aye Inman Aye Steiner Aye Strichartz Abstained Horst Aye Carried Motion to Recess A motion was made by Councilperson Steiner and seconded by Councilperson Inman at 9 : 10 to adjourn for a short recess and to extend the Board meeting to 10 : 00 p .m. Carried Thank You to Rick Lazarus Supervisor Horst reported to the Board that he is sending a letter of thank you to Rick Lazarus for this generous of a floor buffer for use in the Town Hall facility . Gna 11 Liaison to Highway Department • 1046 Town Board Minutes 10 March 8 , 1999 Supervisor Horst appointed Councilperson Steiner and Councilperson Gagnon to act as liaison to the Highway Department. A local resident may be contacted as an additional outside person to work with the liaisons . Ithaca College Community Service The Clerk reported that she has received a request from Ben Hogben for Ithaca College students and staff to provide duties for the Ithaca College Community Service Day on Friday, March 26, 1999 for four (4) persons for four (4) hours . Motion to Approve Community Service Workers - Community Services A motion was made by Councilperson Inman and Councilperson Strichartz that the Town of Danby Town Board approve the use of Ithaca College Community Service request pending proof of Liability Insurance coverage . A vote on the motion resulted as follows : Gagnon Aye Inman Aye Steiner Aye Strichartz Aye Horst Aye Carried Unanimously Tompkins County Community Service Tompkins County Community Service can be used to do some of the work on the Town Hall that was approved through a Revitalization Project Grant. The Town must provide the supplies and equipment necessary for the work to be performed . Supervisor Horst will contact the supervisors of the community service programs and request that the Town be placed on their schedule to wash and paint the building and possible other maintenance work of the Town Hall Facilities . Request of Town Clerk to Attend the Annual NYSTCA Conference Motion to Approve the Town Clerk to Attend the New York State Town Clerk' s Association Annual Conference A motion was made by Councilperson Gagnon and Seconded by Councilperson Inman that the Town Board of the Town of Danby authorize the Town Clerk to attend the New York State Town Clerk' s Association Conference on April 25 - 28 . A roll call vote on the motion resulted as follows : Gagnon Aye Inman Aye Steiner Aye Strichartz Aye Horst Aye Carried Unanimously Highway Department Request for Pickup Truck Highway Superintendent William Hall has requested authorization of the Town Board to purchase a three quarter ton pickup (3/4) truck for the highway department through New York State Contract. The purchase of a new pickup truck will be deferred until the liaison group has the opportunity to look into the need for this equipment purchase . Approval of Town Supervisor' s Reports - January 1999 and February 1999 A motion was made by Councilperson Steiner and seconded by Councilperson Gagnon to approve the Town Supervisor' s January 1999 and February 1999 monthly reports as submitted. A roll call vote on the motion resulted as follows : 1047 Town Board Minutes 11 March 8 , 1999 Gagnon Aye Inman Aye Steiner Aye Strichartz Aye Carried Unanimously Approval of Town Clerk' s February 1999 Report A motion was made by Councilperson Steiner and seconded by Councilperson Inman to approve the Town Clerk' s February 1999 report as submitted. A roll call vote on the motion resulted as follows : Gagnon Aye Inman Aye Steiner Aye Strichartz Aye Horst Aye Carried Unanimously Approval of Warrants Approval of Highway Fund Warrant No. 3 of 1999 A motion was made by Councilperson Gagnon and seconded by Councilperson Inman to approve the Highway Fund Warrant No . 3 of 1999 voucher numbers 43 -59 in the amount of $ 19, 865 . 04 . A roll call vote on the motion resulted as follows : Gagnon Aye Inman Aye Steiner Aye Strichartz Aye Horst Aye Carried Unanimously General Fund Warrant No. 3 of 1999 A motion was made by Councilperson Steiner and seconded by Councilperson Strichartz to approve the General Fund Warrant No . 3 of 1999 voucher numbers 95 - 144 in the amount of $ 8 , 131 . 82 . A roll call vote on the motion resulted as follows : Gagnon Aye Inman Abstained Steiner Aye Strichartz Aye Horst Aye Carried West Danby Water District Warrant No. 3 of 1999 A motion was made by Councilperson Inman and seconded by Councilperson Strichartz to approve the West Danby Water District Warrant No . 3 of 1999 voucher numbers 5 -7 in the amount of $ 1 , 007 . 57 . A roll call vote on the motion resulted as follows : Gagnon Aye Inman Aye Steiner Aye Strichartz Aye Horst Aye Carried Unanimously Discussion on Town Board Minutes : Councilpersons have requested that discussion at Board meetings will be omitted from Town Board minutes . The Town Clerk will omit discussions from official board minutes unless the person 1048 Town Board Minutes 12 March 8, 1999 making a report states that it is for the record or to be read into the record. ADJOURNMENT : On a motion the meeting adjourned at 10 : 15 p . m. Carol W. Scz A• ' ski, Town Clerk min-3 -8 . 99 i