HomeMy WebLinkAboutTB Packet 2018-07-09 Meeting of the Ithaca Town Board
Monday, July 9, 2018 at 5:30 p.m.
Agenda
1. Call to order and Pledge of Allegiance
2. Persons to be heard and Board comments
3. 5:30 p.m. public hearing regarding a local law to override the Tax Levy Limit
established in General Municipal Law §3-c
a. Consider Adoption
4. 5:30 p.m. public hearing regarding a proposed local law amending Chapter 270 of the
Town of Ithaca Code, titled"Zoning," and the Town Zoning Map to rezone tax parcels
431.-2-6 (portion of) and 31.-2-28 located at 617 and 619 Five Mile Drive from Low
Density Residential to Medium Density Residential
a. Consider Adoption
5. Discuss and consider approval of a Sewer Work Corporation connected with the Amabel
Subdivision.
6. Discuss and consider approval of an alternate water supply option for Maplewood
Student Housing project.
7. Discuss and consider authorization to apply for a NYS OPRHP Environmental
Protection Fund grant for acquisition of parkland—Culver Rd
8. Discuss and consider options for parking enforcement on Rte 79 by Ithaca Police
9. Discuss and consider authorization for Supervisor to sign Memorandum of
Understanding with Tompkins County for a raised crosswalk on Mitchell Street.
10. Discuss and consider authorization for Supervisor to sign an MOU with the State for the
Coddington Road project
11. Discuss and consider award of the Town-wide Sewer Study
12. Consent Agenda
a. Town of Ithaca Abstract
b. Bolton Point Abstract
c. Ratify Appointment of Provisional Principal Account Clerk Typist- SCLIWC
13. Correspondence
14. Report of Committee and Town Officials
Town of Ithaca
Notice of Public Hearings
The Town Board of the Town of Ithaca will hold a Public Hearing on July 9, 2018 at 5:30
p.m. regarding:
1. A proposed local law to override the tax levy limit established in General Municipal
Law §3-c, for the fiscal year beginning January 1, 2019 and ending December 31,
2019, and
2. A proposed local law amending Chapter 270 of the Town of Ithaca Code, titled
"Zoning," and the Town Zoning Map to rezone tax parcels 431.-2-6 (portion of) and
31.-2-28 located at 617 and 619 Five Mile Drive from Low Density Residential to
Medium Density Residential
at which time any person wishing to comment on either draft local law will be heard.
The draft local laws are available at www.ithaca.town.ny.us
Paulette Rosa
July 2, 2018
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_II-I IME,E,t1r][g 07-09-2018
MEETING OF THE ITHACA TOWN BOARD
Monday, July 9, 2018
TB Resolution No. 2018-xxx: Adopting a Local Law to Override the Tax Levy Limit
Established in General Municipal Law §3-c.
Whereas, municipalities of the State of New York are limited in the amount of real property
taxes that may be levied each year under the tax levy limit established in General Municipal Law
§3-c, and
Whereas, subdivision 5 of General Municipal Law §3-c expressly authorizes a municipality to
override the tax levy limit by the adoption of a local law approved by vote of at least sixty
percent (60%) of the governing body, and
Whereas, at its meeting on June 11, 2018, the Town Board of the Town of Ithaca reviewed and
discussed a proposed local law to override the tax levy limit and adopted a resolution for a public
hearing to be held by said Town on July 9, 2018 at 5:30 p.m. to hear all interested parties on the
proposed local law entitled "A LOCAL LAW TO OVERRIDE THE TAX LEVY LIMIT
ESTABLISHED IN GENERAL MUNICIPAL LAW §3-C"; and
Whereas, notice of said public hearing was duly advertised in the Ithaca Journal; and
Whereas, said public hearing was duly held on said date and time at the Town Hall of the Town
of Ithaca and all parties in attendance were permitted an opportunity to speak on behalf of or in
opposition to said proposed local law, or any part thereof, and
Whereas, pursuant to the New York State Environmental Quality Review Act ("SEQRA") and
its implementing regulations at 6 NYCRR Part 617, it has been determined by the Town Board
that adoption of the proposed local law is a Type 11 action because it constitutes "routine or
continuing agency administration and management, not including new programs or major
reordering of priorities that may affect the environment," and thus this action is not subject to
review under SEQRA.
Now, therefore, be it
Resolved, that the Town Board of the Town of Ithaca hereby adopts Local Law of 2018
entitled "A LOCAL LAW TO OVERRIDE THE TAX LEVY LIMIT ESTABLISHED IN
GENERAL MUNICIPAL LAW §3-C", and be it further
Resolved, that the Town Clerk is hereby authorized and directed to file said local law with the
Secretary of State as required by law.
Moved: Seconded:
Vote:
TOWN OF ITHACA
LOCAL LAW NO. FOR THE YEAR 2018
A LOCAL LAW TO OVERRIDE THE TAX LEVY LIMIT ESTABLISHED
IN GENERAL MUNICIPAL LAW §3-C
Be it enacted by the Town Board of the Town of Ithaca as follows:
Section 1. Legislative Intent: It is the intent of this local law to override the
limit on the amount of real property taxes that may be levied by the Town of Ithaca,
County of Tompkins pursuant to General Municipal Law §3-c, and to allow the Town of
Ithaca, County of Tompkins to adopt a town budget for (a) town purposes, (b) fire
protection districts, and (c) any other special or improvement district, and Town
improvements provided pursuant to Town Law Article 12-C, governed by the Town
Board for the fiscal year beginning January 1, 2019 and ending December 31, 2019 that
requires a real property tax levy in excess of the "tax levy limit" as defined by General
Municipal Law §3-c.
Section 2. Authority: This local law is adopted pursuant to subdivision 5 of
General Municipal Law §3-c, which expressly authorizes the Town Board to override the
tax levy limit by the adoption of a local law approved by vote of at least sixty percent
(60%) of the Town Board.
Section 3. Tax Levy Limit Override: The Town Board of the Town of Ithaca,
County of Tompkins is hereby authorized to adopt a budget for the fiscal year 2019 that
requires a real property tax levy in excess of the limit specified in General Municipal
Law §3-c.
Section 4. Severability: If any clause, sentence, paragraph, subdivision, or part
of this Local Law or the application thereof to any person, firm or corporation, or
circumstance, shall be adjusted by any court of competent jurisdiction to be invalid or
unconstitutional, such order or judgment shall not affect, impair, or invalidate the
remainder thereof, but shall be confined in its operation to the clause, sentence,
paragraph, subdivision, or part of this Local Law or in its application to the person,
individual, firm or corporation or circumstance, directly involved in the controversy in
which such judgment or order shall be rendered.
Section 5. Effective date: This local law shall take effect immediately upon
filing with the Secretary of State.
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_II-I IME,E,t1r][CJ 07-09-2018
MEETING OF THE ITHACA TOWN BOARD
MONDAY, July 9, 2018
TB RESOLUTION NO. 2018-xxx: Local Law Amending Chapter 270 of the Town of
Ithaca Code, Titled "Zoning", and the Town Zoning Map to Rezone Tax Parcel 31.-2-6
(Portion of) and 31.-2-28 Located At 617 And 619 Five Mile Drive From Low Density
Residential To Medium Density Residential
Whereas, a resolution was duly adopted by the Town Board for the Town of Ithaca for a public
hearing to be held by said Town Board on July 9, 2018, at 5:50 p.m. to hear all interested parties
on a proposed local law entitled"A Local Law Amending Chapter 270 of the Town of Ithaca
Code, Titled "Zoning," and the Town Zoning Map To Rezone Tax Parcels # 31.-2-6
(Portion of) and 31.-2-28 Located at 617 And 619 Five Mile Drive From Low Density
Residential to Medium Density Residential"; and
Whereas, said public hearing was duly held on said date and time at the Town Hall of the Town
of Ithaca and all parties in attendance were permitted an opportunity to speak on behalf of or in
opposition to said proposed local law, or any part thereof, and
Whereas, pursuant to the New York State Environmental Quality Review Act ("SEQRA") and
its implementing regulations at 6 NYCRR Part 617, adoption of said local law is a Type I Action
for which the Planning Board of the Town of Ithaca, acting as lead agency in an environmental
review with respect to the project made a negative determination of environmental significance
on May 5, 2015 and again on March 6, 2018 when the subdivision received re-approval
following its expiration, after having reviewed and accepted as adequate a Short Environmental
Assessment Form Parts I and 11; and
Whereas, the Town Board finds it is in the best interests of the Town and its citizens to adopt the
local law; now, therefore, be it
Resolved, that the Town Board of the Town of Ithaca hereby adopts said local law entitled "A
Local Law Amending Chapter 270 of the Town of Ithaca Code, Titled "Zoning," and the
Town Zoning Map to Rezone Tax Parcels #31.-2-6 (Portion of) and 31.-2-28 Located at 617
and 619 Five Mile Drive From Low Density Residential to Medium Density Residential", a
copy of which is attached hereto and made a part of this resolution, and it is further
Resolved, that the Town Clerk is hereby authorized and directed to file said local law with the
Secretary of State as required by law.
Moved: Seconded:
Vote:
TOWN OF ITHACA
LOCAL LAW NO. OF THE YEAR 2018
A LOCAL LAW AMENDING CHAPTER 270 OF THE TOWN OF ITHACA CODE,
TITLED "ZONING,"AND THE TOWN ZONING MAP TO REZONE TAX PARCELS #
31.-2-6 (PORTION OF)AND 31.-2-28 LOCATED AT 617 AND 619 FIVE MILE DRIVE
FROM LOW DENSITY RESIDENTIAL TO MEDIUM DENSITY RESIDENTIAL
Be it enacted by the Town Board of the Town of Ithaca as follows:
Section 1. Rezoning of Lands. Chapter 270 of the Town of Ithaca Code,
titled "Zoning,"is amended by rezoning a portion of Tax Parcel No. 31.-2-6 (portion of
617 Five Mile Drive) and Tax Parcel No. 31.-2-28 (619 Five Mile Drive), as described on
Schedule A, which is incorporated into this local law, from their present zoning
classification of Low Density Residential Zone to Medium Density Residential Zone.
Section 2. Amendment of Zoning Map. The official zoning map of the
Town of Ithaca, effective April 1, 2004, revised December 11, 2006, August 13, 2012,
and January 13, 2014, as amended to date,is hereby further amended by rezoning the
lands described in this local law in the manner set forth in this local law.
Section 3. Partial Invalidity. In the event that any portion of this law is
declared invalid by a court of competent jurisdiction, the validity of the remaining
portions shall not be affected by such declaration of invalidity.
Section 4. Effective Date. This local law shall take effect immediately upon
its filing with the New York Secretary of State.
Schedule A
Description of Property Being Rezoned
Portion of Tax Parcel No. 31.-2-6(portion of 617 Five Mile Drive):
All that tract or parcel of land situate in the Town of Ithaca, County of Tompkins, State
of New York and beginning at a point on the East line of Five Mile Drive which lies
25.5±feet east of the present centerline and 392± feet south of the centerline intersection
of Five Mile Drive and Coy Glen Road;
Thence S 82°22'00" E for a distance of 695.84 feet to a point marking the True Point of
Beginning;
Thence S 15°58'00" W passing through a rusted off tall metal fence post at a distance of
11.12 feet for a total distance of 498.12 feet to a pipe found;
Thence S 83°02'14" E for a distance of 154.55 feet to a pipe found;
1
Thence N 44'03'12" E passing through a pipe at 200.78 feet and passing 0.2 feet east of a
pipe found at 199.84 feet and passing 0.3 feet east of a pipe found at 171.87 feet for a
total distance of 610.24 feet to a point;
Thence N 82°22'00" W for a distance of 444.65 feet to the True Point of Beginning;
Said parcel containing 3.379 Acres of land and shown as parcel A, all as shown on a
survey map entitled"Survey Map For New Earth Living, LLC, Located At No. 619 Five
Mile Drive, Town of Ithaca, Tompkins County, New York," dated December 4, 2014 by
T.G. Miller P.C. Engineers and Surveyors.
Tax Parcel No. 31.-2-28 (619 Five Mile Drive):
All that tract or parcel of land situate in the Town of Ithaca, County of Tompkins, State
of New York and beginning at a point on the East line of Five Mile Drive which lies
25.5±feet east of the present centerline and 392± feet south of the centerline intersection
of Five Mile Drive and Coy Glen Road;
Thence S 82°22'00" E for a distance of 695.84 feet to a point;
Thence S 15°58'00" W passing through a rusted off tall metal fence post at a distance of
11.12 feet for a total distance of 498.12 feet to a pipe found;
Thence N 82°41'36" W for a distance of 537.91 feet to a pin set;
Thence N 24°34'45" E for a distance of 100.00 feet to a pin set;
Thence N 82°41'36" W for a distance of 198.28 feet to a pin set on the east line of Five
Mile Drive;
Thence Northerly along the east line of Five Mile Drive for a distance of 410.0 feet to the
point of beginning, said course having a chord of N 19°22'03" E for a distance of 409.96
feet;
Said parcel containing 7.646 Acres of land as shown on a survey map entitled"Survey
Map For New Earth Living, LLC, Located At No. 619 Five Mile Drive, Town of Ithaca,
Tompkins County, New York," dated December 4, 2014 by T.G. Miller P.C. Engineers
and Surveyors.
2
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_II-I IME,E,t1r][g 07-09-2018
MEETING OF THE ITHACA TOWN BOARD
July 9, 2018
TB Resolution 2018-xxx: Consent to the Incorporation of a Sewage-Works Corporation for
the Amabel Pocket Neighborhood
Whereas, the Amabel Pocket Neighborhood project consists of 30 new single-family residential
home lots, and the project includes a private sewage pump station, associated private sewer
collection lines, and the proposed formation of a Sewage-Works Corporation, pursuant to Article
10 of the New York State Transportation Corporations Law, and
Whereas, on May 5, 2015, the Town of Ithaca Planning Board, acting as lead agency in a
coordinated environmental review for the Amabel project, issued a negative determination of
environmental significance under the New York State Environmental Quality Review Act
(SEQR), and on December 1, 2015, the Planning Board reaffirmed the negative determination of
environmental significance, and
Whereas, on December 15, 2015, the Planning Board granted conditional final subdivision
approval, which approval subsequently expired, and
Whereas, on March 6, 2018, the Town of Ithaca Planning Board, acting as lead agency in a
coordinated environmental review for the resubmitted Amabel project, issued a negative
determination of environmental significance under SEQR and granted conditional preliminary
and final subdivision approval, and
Whereas, on November 8, 2016, the Ithaca Town Engineer determined the plans and
specifications for the proposed private sewage disposal system meets the Town of Ithaca
standards for sanitary sewage disposal systems, the Town has sufficient capacity to convey the
flows from the Amabel development to the Ithaca Area Wastewater Treatment Plant
(IAWWTP), and the IAWWTP (of which the Town is a co-owner)has sufficient capacity to treat
the flows, and
Whereas, the New York State Department of Environmental Conservation approved the
conceptual design of the proposed sewage disposal system on April 26, 2017, and
Whereas, pursuant to Transportation Corporations Law § 116, on April 30, 2018, New Earth
Living, LLC requested the Town Board's consent to the incorporation of a Sewage-Works
Corporation for the Amabel Pocket Neighborhood,
Now, therefore, be it
Resolved, that the Town Board of the Town of Ithaca hereby consents to the incorporation of a
Sewage-Works Corporation under the provisions of Article 10 of the New York State
Transportation Corporations Law, to be known as the . Sewage-Works Corporation,
for the purpose of supplying sewage collection services only to Town of Ithaca tax parcels 31.-2-
28 and 31.-2-6 (portion thereof), in accordance with the plans and specifications for the project's
sewer collection system as approved by the Ithaca Town Engineer, and be it further
1
Resolved, that the Town Supervisor is authorized to execute any certifications or other
documents that are required to be appended to the Certificate of Incorporation of the Sewage-
Works Corporation showing the Ithaca Town Board's consent to the incorporation, and be it
further
Resolved, that pursuant to Transportation Corporations Law § 120, the Town of Ithaca shall
have the option to purchase or condemn the stock or assets of the Sewage-Works Corporation
and/or its successors and assigns at any time by serving notice in accordance with § 120 of the
Transportation Corporations Law, and upon doing so, the Town shall pay fair market value for
the stock or assets, and be it further
Resolved, that notwithstanding Article 10 of the Transportation Corporations Law or any other
legal or equitable authority to the contrary, any extension of the area to be serviced by the
Sewage-Works Corporation must receive further consent of the Ithaca Town Board, and be it
further
Resolved, that the Ithaca Town Board's consent to the incorporation does not waive any rights of
the Town, or obligations of the Sewage-Works Corporation,provided by Article 10 of the
Transportation Corporations Law, or by any other laws, regulations or other legal or equitable
authority.
Vote:
2
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l-B ME.Ei~'V ir7[g 07-09-2018
w . .,
I.
ARR 3 0 2018
P11 ANNING
Susan Brock
Town of Ithaca Attorney
Susan Ritter
Director of Planning Town of Ithaca
April 30th
Dear Susan and Susan,
Please forgive my delay in getting these documents to you. I was operating on the erroneous premise
that the compilation and submission of anything regarding the formation of the SWC was way above my
pay grade and was something that necessarily had to be done by Hancock Estabrook. I have just recently
been disabused of that sadly long held notion.That being said, here is the information you have
requested.
Please find attached:
Applicable pages from the approved drawings describing and detailing the sanitary system at Amabel
Page C105: Utility Plan
Page C202: Details,Showing the Sewage Pump Station and other sanitary system details
Page C301:Sanitary System Profile
Approvals and Submittals regarding the sanitary system at Amabel:
NYSDEC approval letter
Town of Ithaca Public Works Dept.approval letter
TG Miller Engineers submittal: Describing and detailing Bonding costs for the system
TG Miller Engineers submittal: Describing and detailing costs associated with operating and
maintaining the system and recommended sewer rates.
Thank you and I look forward to hearing from you soon.
ull
Susan Cosentini
New Earth Living, LLC 619 IFive IIWe Drive, (Ithaca, NY 14s51 . (6cr) I ,„0700,
iinfo@rn leu. ear,.t,l. ii °iing,.muet - tl.me:cif ;t:�n6r,iigvvor snI,igl)ZIC1111
NEW YORK STATE DEPARTMENT OF ENVIRONMENTAL CONSERVATION
Division of Water,Region 7
515 Erie Boulevard West,Syracuse,NY 13204-2400
P:(315)426-7500 1 F.(315)426-7459
www.dec.nygov
April 26, 2017
Mr. David A. Herrick, P.E.
T.G. Miller, P.C. Engineers and Surveyors
203 N. Aurora Street, Ithaca, NY 14850
Re: Amabel Pocket Neighborhood: Conceptual Approval of Sewer Extension
— Design Report&Specifications, Water Distribution and Sanitary Sewage
Disposal Systems for Amabel Pocket Neighborhood, rev.April 19, 2017(received
April 26, 2017)
— Plans, rev. March 2, 2017 (received April 26, 2017)
— Response Letter dated March 8, 2017
— NYSDEC Comment Letter dated February 27, 2017
—Design Report&Specifications,Water Distribution and Sanitary Sewage
Disposal Systems for Amabel Pocket Neighborhood, rev. September 20, 2016
(received December 19, 2016)
— Plans, rev. June 7, 2016 (received December 19, 2016)
—Town of Ithaca Approval Letter dated November 8, 2016
Dear Mr. Herrick:
On April 26, 2017, the New York State Department of Environmental Conservation
("Department") received the Design Report& Specifications and Plans revised April 19, 2047
and March 2, 2017 respectively. Based on these documents, the conceptual design of the
above referenced project is found to be acceptable. This statement of acceptance is meant to
allow the developer of the Amabel Pocket Neighborhood to move forward with establishment of
a sewage disposal corporation (SDC).
Following establishment of an SDC, please provide to the Department a copy of the letter from
the Department of State documenting establishment of the SDC„ Upon receipt, the Department
will Issue a formal letter of approval for construction of the sewer extension.
Please note that this Departmental acceptance remains in effect until May 1, 2019. If
establishment of an SDC is delayed beyond that date, a new request for conceptual approval
must be submitted.
Please contact this office at the number above with any questions you may have regarding this
letter of approval.
Sincerely,
Valarie D Ellis, P.E.
Professional Engineer 1
��OPPORM T Envir Department 0l
J _ i1m; ErtYlrontneatal
Conservation
U�lB II JV
PUBLIC WORKS
ii......,...,.
TOWN OF ITHACA
106 SEVEN PARTMENT
MILE DRIVE, ITHACA, N.Y. 14850
pubI1cworks@townJthaca.ny.us
P (6 7)273-1656 Roads,Parks,Trails,Engineering,Sewer,and Water FAX(607)272-807
November 8,2016
New h Living, LLC
619 FiveMile Drive
Ithaca, NY 14850
Attn: Ms. Susan oetlni
b I Pocket Neighborhood-61 7-619 Five Mile Drive, Ithaca NY
Sanitary a er Infrastructure Approval(TMP: 31.-2-28&31.-2-6)
Dear Ms. Cosentini,
We are in receipt of Plans and Specifications for the Proposednits ew a Disposal System dated
the following:
-Water istri tin and Sanitarya i o I System for Amabel Pocket Neighborhood(Engineers
Report): Revised September 20, 201
-Existing Con ition ISheet C101: Revision 1, dated 10/27/15
-Layout Plan, Sheet 102: Revision 5, dated 9/20/16
-Site Clearing Plan, Sheet C103: vision 5, dated 9/20116
Ian, Utility and RoadIan, Sheet C 1Revision 3, dated 7/29116
-ESC Plan, Utility and Restoration Plan, Sheet C104.1: Revision 1, dated 12/g/15
-Utility 1Sheet 1 vision 5, dated 9/20/16
-Grading and Drainage Plan, Sheet 1 vision 3, dated7/29/16
-Details I n,Sheet 1: Revision 5, dated 9/20/16
-Details Plan,Sheet 2Revision 5, dated 9/20/16
-Details I n, Sheet vision 1, dated 12/9115
-Sanitary a er Profile, Sheet C301, Revision 2, dated 7/29/16
-WatermainProfile, Sheet C302, Revision 1, dated 12/9/15
-Work r is Control, Sheet C01, Revision 5, dated9120/16
The submitted Ins and specifications et the Town of It a's standards for Sanitary
Disposal System(s). The Town currently has sufficient capacity within its Infrastructure to conveythe
anticipated floof 12,400 gpd from this project. This flow ill be transmitted via Town and Cityof Ithaca
owned sewer mains to thejointly owned Ithaca Area Waste Water Treatment Plant(l )for
disposal. The Jointly owned IAWWTP currently has sufficient capacity to treat the additional flows
anticipated from the Amabel Pocket Neighborhood Project.
Should you have anyquestions or require itio l information, please feel free to call.
Sincerely,
.41x
am Cr.Tet ,
E-
Town of Ithaca-Town Engineer
T . G . ® •
E N G I N R E R 9 A N D S U R V E Y 0 R 5
203 N.Aurora Street I Ithaca,NY 14850 1 phone 607-272_6477 1 fax 607-273-6322 i www.tgmillerpc.com
January 22, 2018
Ms. Susan Cosentini
New Earth Living,LLC
619 Five Mile Drive
Ithaca,New York 14850
Re: Amabel Pocket Neighborhood
Performance and Payment Bonds for Sanitary Sewer System
Dear Sue,
In support of the Sewage Works Corporation formation, I offer the following information relative to
proposed amounts for a Performance Bond and a Payment Bond (collectively "Bonds"). I assume each
bond will be in an amount at least equal to the initial cost of the Sanitary Sewer System construction. As
itemized in the attached Opinion of Probable Construction Cost dated January 19, 2018 the construction
cost subtotal is$182,596.Together with contingencies,the total cost could be approximately$233,000.
In addition, I understand the Bonds are to include costs incurred by the Town of Ithaca for the following
engineering tasks:
• examine the initial plans and provide a report to the Town Board on the feasibility and adequacy
of the SWC plans and recommend changes, if any.
• conduct inspections at "reasonable" intervals during and after construction and report on those
inspections to the Town Board.
• prepare a report to the Town Board on the cost of construction of the SWC and its appurtenances
as well as the acquisition of all lands and rights therefor.
• review the corporation's books as part of the report preparation if the engineer deems in necessary.
• ultimately provide a report on the completion of the SWC.
I can only suggest an allowance of $10,000 for these Town related activities. At an average rate of
$125/hour,this allowance would accommodate 80 hours of engineering time.It would be prudent to obtain
confirmation of an allowance directly from the Town Engineer.
Further, the amount of the Bonds must include the cost of system maintenance and operation for a period
of at least five years. In a separate letter dated January 19, 20I8 we predict the first-year operation and
maintenance cost could be$6,625. Escalating this cost to 2023 by 3% suggests the amount to be included
in the Bonds for operation and maintenance will be approximately $42,000. In summary, I believe the
amount of the Bonds could be$285,000 as itemized below:
Sanitary Sewer System Construction with Contingencies $233,000
Allowance for Town Engineering tasks $ 10,000
Sanitary Sewer System Operation and Maintenance Cost(5 years) $ 42,000
......................................................................
Suggested Total Amount for Bands -m: $285,000
Feel free to contact me with any questions.Thank you.
Sincerely,
David A. Herrick,P.E.
David A.Herrick P.E. Steven R.Rowe,P.E. Lee Dresser,L.S.
Frank L Santelli,P.E. Dondi M.Harner,P.E. Darrin A.Brock,L.S.
Andrew).Scia rabba,P.E. LEED A.P.,C.P.E.S.C.
T . G . MILLER , P. C .
E N 0 1 N £ B R S A N D S U R V E Y 0 R S
203 N.Aurora Street I Ithaca,NY 148501 phone 607-272-64771 fax 607-273-6322 1 www.tgmillerpc.com
January 19,2018
Ms. Susan Cosentini
New Earth Living,LLC
619 Five Mile Drive
Ithaca,New York 14850
Re: Amabel Pocket Neighborhood
Operating Cost and Proposed Sewer to for Sanitary Sewer System
Dear Sue,
Based on our understanding of the population ultimately served in the Amabel Pocket
Neighborhood, we estimate the minimum annual cost for the operation and maintenance of the
sanitary sewer system could be as follows:
1. Sewage pump station maintenance and emergency service contract with a local
provider(per Drain Brain quote 12/2017) $4,500.
2. Electric service fees* and energy consumption based on 12,000 gallon/day
average flow $ 950.
3. Pump replacement annual uniform cost** $1,175.
—..........................
Estimated First Year Operation and Maintenance Cost $6,625.
The electric service fees will need to be confirmed with NYSEG at the time of
connection.
The initial cost of installing the sewage pump station will be approximately
$51,500. This includes the installation of two sewage pumps with an estimated
useful life of 8 years.The initial cost of the two pumps is approximately
$8,250.The annual cash flow for future replacement assuming 3% inflation is
roughly$1,175.
With respect to establishing a sewer rate for the Sewage Works Corporation,I recommend the first
year O&M cost be shared equally among the owners of the 31 lots,or$214. Bills to each landowner
can be quarterly on or about the same calendar dates used by the Southern Cayuga Lake
Intermunicipal Water Commission (on behalf of the Town of Ithaca) for Town water and sewage
treatment charges. Subsequent year O&M fees should reflect changes in actual electrical
consumption and price in addition to adjustments for the rate of inflation.
Feel free to contact me with any questions.Thank you.
Sincerely,
A
dlz�/
David A. Herrick,P.E.
David A.Herrick P.E. Steven R.Rowe,P,E. Lee Dresser,L.S.
Frank L Santelli,P.E. Dondi M.Harner,P.E. Darrin A.Brock,L.S.
Andrew J.Sclarabba,P.E. LEED A.P.,C.P.E.S.C.
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Ao�1r][('1,3 ItE,[n No, 6
1-B ME,E,ti1r][g 07-09-2018
MEETING OF THE KT0ACATOWN BOARD
July 9, %#10
TB Resolution 2018-xxx: Approval of temporary water supply measures for the Maplewood
Apartments
Whereas,the February 28` 2O|7Planning Board resolution approving final site plan approval for the
Maplewood Student Housing project bocludcdcondition (2. c]pdortothcioouanccofoccrTificotcof
occupancy, requiring thcfhllowing: "...cony//udoxn/the water tank, water main, and associated tasks /o
make the tank and main operational, or, alternatively, a plan to provide a temporary water supply
acceptable Nthe Town Board while the new tank bbeing completed, ''and,
Whereas,the Ellis Hollow Water Tank, intended toserve the Maplewood Apartment Redevelopment
Project, as well as other customers onEast Hill,is currently under construction and ionot anticipated to
be completed until late summer/early fall and will therefore its completion not coincide with the housing
project's need tobtain ceTiotcoof occupancy to students to the residential unitoprior t
o
the start ofthe fall semester, and
Whereas, a new control building has been constructed to replace the existing one located at the comer of
Ellis Hollow and Pine Tree Roads, oopart ofthe Ellis Hollow Water Tank project, feobuingncvvvolvco
and control cncchaniocno that will significantly improve the town water oyotccn`o ability to handle flows
and pressures onEast Hill, and
Whcrcoo` the water system improvements provided by the new control building mechanisms will allow
for safe temporary connection between the town's water distribution system with Bolton Point's vvotcr
transmission line,providing a temporary water supply for domestic water supply and fire protection to
the Maplewood Apartments Redevelopment Project,now therefore be it
Resolved,that the Town Board finds the proposed temporary water supply measures,provided by means
ofotemporary connection with the Bolton Point water transmission lboc` an acceptable plan for
providing water service to the aplcvood Apartments Redevelopment Project whil the Ellis Hollow
Water Tank imbeing completed.
AgE,'1r][('1,3 ItE,irn C�o, 7
_II-I IME,E,t1r][g 07-09-2018
MEETING OF THE ITHACA TOWN BOARD
Monday, July 9, 2018
TB Resolution No. 2018 -xxx: Authorization to Apply for Funding through the 2018
Environmental Protection Fund Grants Program for Parks, Preservation and Heritage to
Purchase 73.63 Acres of Land on Culver Road
Whereas, the New York State Office of Parks, Recreation & Historic Preservation (OPRHP)has
announced the availability of funding under the 2018 Environmental Protection Fund Grants
Program for Parks, Recreation and Heritage, which includes a category for the acquisition of
park land to preserve it for recreation or conservation purposes, and
Whereas, the maximum assistance allowed toward the cost of the project is $500,000, with a
25% local match required, and
Whereas, the Town of Ithaca is seeking to purchase 73.63 acres of land on Culver Road from the
Finger Lakes Land Trust, to be included as a Town preserve, and
Whereas, the Town estimates the total cost to be approximately $183,000 for the acquisition of
the property, outlined further in the application for this acquisition grant, and
Whereas, grant applications are due by July 27, 2018; now, therefore, be it
Resolved, that the Supervisor of the Town of Ithaca is hereby authorized and directed to file an
application for the acquisition of the 73.63 acre property on Culver Road under the 2018
Environmental Protection Fund Grants Program for Parks, Recreation and Heritage in an amount
not to exceed$183,000, and upon approval of said request to enter into and execute a project
agreement with OPRHP for such financial assistance to the Town of Ithaca.
MOVED: SECONDED:
VOTE:
PLANNING DEPARTMENT MEMORANDUM
TO: TOWN BOARD MEMBERS
FROM: MICHAEL SMITH, SENIOR PLANNER
DATE: JULY 3, 2018
RE: GRANT APPLICATION —CULVER ROAD PRESERVE ACQUISITION
NYS OPRHP 2018 ENVIRONMENTAL PROTECTION FUND GRANTS PROGRAM
As part of this years Consolidated Funding Application (CFA), the New York State Office of
Parks, Recreation & Historic Preservation announced the availability of funding under the
Environmental Protection Fund Grants Program for Parks, Recreation and Heritage. The
description of eligible projects include for parks projects the "acquisition, development and
planning of parks and recreational facilities to preserve, rehabilitate or restore lands, waters
or structures for park, recreation or conservation purposes". The grant requires a 25% local
match of the total project costs and the application is deadline is July 27, 2018.
As you know, the Town has agreed to purchase 37.99 acres on Culver Road from the Finger
Lakes Land Trust (FLLT) for a Town preserve. The FLLT was originally going to offer the other
35.64 acre property for sale with a conservation easement on it limiting it to one residence.
The FLLT has since asked the Town if there is any interest in purchasing the second parcel to
make a larger preserve and have the entire 73.63 acres open to the public. This proposed
grant application would be for the Town purchasing the entire 73.63 acres for a Town
preserve. In the grant guidelines, acquisition costs retroactive to no more than one year
prior to the application deadline are considered eligible costs. So, if the Town acquires the
first parcel this summer, and we receive the grant funding, we could get reimbursed for the
costs related to purchasing both parcels. Eligible costs include the actual land purchase cost
($180,000) and attorney fees and filing fees ($3,000). It is estimated that the total project
cost would be approximately $ 183,000, with the Town's local share being $45,750.
Attached is a draft resolution for the Board's consideration to authorize the Town to submit
the application as part of the current CFA round. The complete description of the current
CFA round related to parks is available at: https://parks.ny.gov/grants/consolidated-
funding-app.aspx. I can also provide a copy if anyone is interested in the details material.
Included on the back is an aerial image of the Culver Road property.
Please contact me at 273-1747 or email me at msmith@town.ithaca.ny.us if you have any
questions prior to the July 91" meeting.
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_II-ISIIC E,E,t 1r][g 07-09-2018
MEMORANDUM OF UNDERSTANDING
BETWEEN
TOMPKINS COUNTY AND THE TOWN OF ITHACA
MITCHELL STREET RAISED CROSSWALK
This agreement, made the day of 2018, between Tompkins County
(hereafter"the County"), a municipal corporation with offices at 125 East Court Street, Ithaca,
New York, and the Town of Ithaca(hereafter"the Town"), a municipal corporation with offices
at 215 North Tioga Street, Ithaca, New York, 14850.
WHEREAS, the SEQR findings statement and site plan approval for the Maplewood Apartments
Redevelopment Project required the developer to pay for and install a raised crosswalk at the
intersection of the East Ithaca Recreation Way at Mitchell Street as a traffic calming mitigation
measure, and
WHEREAS, this crosswalk will be installed in the County's right-of-way on Mitchell Street, and
WHEREAS, the parties wish to set forth their respective responsibilities and liabilities regarding
this improvement,
NOW THEREFORE, in consideration of the mutual promises set forth herein, the parties agree
as follows:
1. Upon receipt of an acceptable County Highway Work Permit application, the County intends
to grant permission to the developer of the Maplewood Apartments Redevelopment Project, EdR
Trust, to install a raised crosswalk on Mitchell Street as shown on attached Exhibit A.
2. Once properly installed, the Town shall own the raised crosswalk and shall bear all costs to
maintain it. The Town will bear all costs to replace the raised crosswalk if the Town determines
replacement is necessary or desirable.
3. The County will retain its responsibility to pave, maintain, repair and replace Mitchell Street
around and in the vicinity of the raised crosswalk, except the Town will repair any damage to the
raised crosswalk.
4. The County will notify the Town's Director of Public Works in writing of any repairs it
believes are needed related to the raised crosswalk. If necessary, the parties will meet to discuss
the notification. Any disagreements as to the need for repairs will be resolved by the Town's
Director of Public Works and County's Highway Director. The Town will make all agreed-upon
repairs in a prompt manner.
5. Except in emergency situations, the Town will provide the County Highway Director with 48
hours prior notice of all repair and maintenance activities for the raised crosswalk. The Town
will also obtain a County Highway Work Permit for such activities. These requirements apply to
1
activities undertaken after County notification as well as to those undertaken by the Town on its
own initiative.
6. To the extent permitted by law, the Town agrees to defend, indemnify and hold harmless the
County, its elected officials,public officers, employees, and agents from and against all losses or
claims, and costs incidental thereto (including costs of defense, settlement and reasonable
attorney's fees)which any or all of them may incur, resulting from bodily injuries (or death) to
any person, or damage (including loss of use) to any property, caused by the acts or omissions of
the Town or the Town's employees, agents or subcontractors, with respect to the raised
crosswalk after it is properly installed. To the extent the County is negligent, the Town's
indemnification shall not extend to the proportion of loss attributable to the County's negligence.
For the purposes of this indemnification clause, the parties agree that the County is not deemed
negligent for allowing EdR Trust to place the raised crosswalk in the specified location in the
County's right-of-way on Mitchell Street.
TOMPKINS COUNTY
By:
Name and title Date
Tompkins County
TOWN OF ITHACA
By:
William D. Goodman, Town Supervisor, Date
Town of Ithaca
2
-l-B C1 E,EAiir][g 07-09-2018
MEMORANDUM OF UNDERSTANDING
BETWEEN
TOMPKINS COUNTY AND THE TOWN OF ITHACA
WATER MAIN AND APPURTENANCES
CODDINGTON ROAD RECONSTRUCTION AT INTERSECTIONS WITH
BURNS ROAD AND EAST KING ROAD
This agreement, made the day of , 2018, between Tompkins County
(hereafter "the County"), a municipal corporation with offices at 125 East Court Street,
Ithaca,New York, and the Town of Ithaca(hereafter"the Town"), a municipal corporation
with offices at 215 North Tioga Street,Ithaca,New York, 14850.
WHEREAS, the County and the New York State Department of Transportation have
entered into an agreement whereby the County will receive state and federal money to
reconstruct County Road 119, Coddington Road at its intersections with Burns Road and
East King Road(the"Project"),and
WHEREAS, said reconstruction includes replacement of water main and appurtenances
along Coddington Road, East King Road, and Burns Road where their location conflicts
with construction or their depths are less than 4 feet,and
WHEREAS, the Town desires additionally to replace water main whose depths would
exceed 7 feet following construction,that otherwise would not require replacement, and
WHEREAS, the parties wish to set forth their respective responsibilities and liabilities
regarding the water main and appurtenances constructed through the Project,
WHEREAS, the County has designed and advertised for bids to complete the Project
including replacement of water main and appurtenances,+ii
NOW THEREFORE, in consideration of the mutual promises set forth herein, the parties
agree as follows:
1. The County shall t bw__II to cc : -n' is ia�rn___t�_enable �rn(i_(°a2il�11((t(� construction of the
Project during 2018.
2. The County shall administer construction and construction inspection of the Project.
The County shall keep the Town informed of Project progress and cost estimates. J fi-c
�,.`a�uurnt�'__fi ill Twt irn_ibc��__a�n lr_ etc a i_il_a li ilw1KI-iin tbu�__l(��u�t�_a t_frolrn lfi_it_des a ilhx t_irn_Iiia°,
orn_tuuuat rn_( u_ wifn �d- tt�. vv----uu -_tbne__ll-----rn____--- -rn
--------------------------------------------------
3.
3. The County shall initially pay all Project costs.
4. The Town shall bear 100%of construction and construction inspection costs to replace
water main, and related appurtenances, where depths following construction otherwise
would have exceeded 7 feet. ➢bud ll_oar✓rnf ff,alnaial _i?)XIsi1')i1il__full Twl cycee
. uurnt_ _tbu�__11,2 rn_° °- tgt _ _d_t._ __lvuuu uu_irnt_t _iuyTi_vbu_ lra�
Page I of 3
a. The Estimated Total Cost to be borne by the Town is$137,000. __wfiic1-I___rrna�uud��Is
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
��, ,,,,,,�,�,�,�,�,�,�,�,�,�,�,�,�,�,�. [list all County actions and other items included in
the cost, such as design, right of way, construction, construction inspection
and administrative components,and any other expenses].Actual costs may
vary due to competitive bidding results and field changes as directed by the
Project Resident Engineer.
b. The Town agrees to pay the County within 45 days of receipt of itemized billings
and supporting documentation. The County shall invoice the Town for
construction phase costs following the County's payment of applicable Project
charges.
_, ;_, In the event that prices submitted by the apparent low bidder exceed the estimates,^ — Formatted:Right: 0",Spate Before: 0 pt,
or that Federal or State reimbursement agreements are terminated or suspended, the Numbered+Level:1+Numbering Style:1,2,
3,...+Start at:1+Alignment:Left+Aligned
parties to this agreement shall not be obligated to proceed unless such additional costs at: 0"+Tab after: 0.25°+Indent at: 0.25°
----------------------------------------------------------------------------------------------------------------------------------
are�roltill 61°ivivu2��� in,wri itn _it al �rnce by both parties and funding is guaranteed by
the State or Federal sources.
�_ .w ______
➢rr tbua cv�rnt a a1YI to uua tern bu I lira a rn t rota ai IYIa� rt � rnar larrntya a vu Ih
tYh Il t t„ lo- CFormatted:Indent:Left: 0.25', No bullets or
ml reverse rs tbut_t_VVt a,t ar_f Ifi__a,artn_tia lia 1t b__�r�n��_t,bua ut_�_Ott,;;u _Ia,tuu al,a ost__t',ya w w d a i numbering
tit _t,2_a'Na_de _a _t irn_it __o _c'N dd_r sg(bu__idditiotr �l_cost_ °�__vv�_ut_.iv_r �!oaf V
lvivua��t lhury� lh2tbu_.iv iuti ivuuu,_�uu i nt_t ,_iv iu_r u, ivbu__ ,_ tbu�_r _,tbu-___1----✓rn___bu-- -----_,--;
�2NJ Ita a tar lv } _uua bu__�x a d costs �lhuut_i�n_i�'_r��_a tt� �i_vivu2�r _oir> ars ifl aro g(JI
lnd rna�1wilbu_t_�rnallxtw,a__O Ixluuu_ _tar �i_v�vu_a �a__�11_ uua bu_a(na e _,art tbu _mi_vtutx�__ _but)),
lEa allhjig,alcd ta�_ivia2L d� tbu� 11 wtr_.i?t,SlrntY__arrnSv� uu,b�_a�a_d_��__aar t_�_,� _�t__iiv vua��t��_tTn
vvu rtrru Y�,lud tbu� C ogtu t�_lv��?irn�r tout 1h i�Irna a ark uua bu u:uru ll vroved cNc _ cos/,. [This
paragraph comes from the Pine Tree Rd agreement with the County & Cornell.
Is this the outcome you want? If not, how to handle excess costs that occur after
construction starts?]
6. Upon acceptance of the work, the Town shall assume ownership of the main and
appurtenances and shall bear all costs to maintain,repair, or replace them as the Town
determines necessary or desirable. Notwithstanding the foregoing, the County shall
pursue all rights for repairs and replacement pursuant to warranty and/or performance
bond provisions in the construction documents.
7. To the extent permitted by law, the Town agrees to defend, indemnify, and hold
harmless the County, its elected officials,public officers, employees, and agents from
and against all gal=claims, alrrI -tiI61�I „ 1ro,.e11t61a sT°: ala_tarrn_�_� uult ,_, a Irn irnu.
GSIIkn " ,,_ lora atlrtY Itralrl. _aItt„trn� ua1Ynt, nt _,__a a)_-t _irn ,_,� lvd_ rn_d,,,z
(including wilfiot t liirnit_Itlarrn_ILa t � a1aa I aI! tFil� at ar reasonable attorney's
fees_a i_�d_a aI t:r) which any or all of them may incur, resulting from bodily injuries (or
death) to any person, of-damage (including loss of use) to any property, of-other
damages or losses, _a otlo t airnitnatia�ru_a�k aIu__ia v—c d__ _OOc,a t alT;-111(L _rnyiioTr lrn-cTL_arising
out of the performance of this agreement by the Town or the Town's employees, agents
or subcontractors. Notwithstanding the foregoing, to the extent the County is
negligent:,.-, the Town's obligations under this paragraph shall not extend to the
proportion of loss attributable to the County's negligence.
Page 2 of 3
8. To the extent permitted by law, the County agrees to defend, indemnify, and hold
harmless the Town, its elected officials, public officers, employees, and agents from
and against all_ewo-iow,.,-44-)ss�4*ii-d_.._claims, St
n fi ds- Qj
------------x xtx �x txa rn )a w t n rnt UuuQ Y n rnt a:a-----------
�xivd_rn_d_�__(including will uo ta-_ itn t_it a�n_� �� � 4-
attorney's
P attorney's fees_ tnoi o oslt9 which any or all of them may incur, resulting from bodily
injuries (or death) to any person, damage (including loss of use) to any property, 01-
other damages or losses o�u__ ontunrnto�rn_o�k_g�u__ioy�t d__�_OOH,of__o�rn_tbuo__�rntto�rnrn� 'nt,.
arising out of the performance of this agreement by the County or the County's
employees, agents or subcontractors. Notwithstanding the foregoing, to the extent the
Town is negligent,,the County's obligations under this paragraph shall not extend to
the proportion of loss attributable to the Town's negligence.
9. The Town shall be named as an additional insured on all insurance policies related to
the Project that are required by the � k�lrot; ,� n_tuuu,-tin documents and on which the
County is named as an additional insured.
TOMPKINS COUNTY
By:
Jason Molino,County Administrator Date
Tompkins County
TOWN OF ITHACA
By:
Bill Goodman,Town Supervisor, Date
Town of Ithaca
Page 3 of 3
gE,'ir]K'1,3 IItE,ir IC�o, 11
_II-I IME,E,t 1r][g 07-09-2018
MEETING OF THE ITHACA TOWN BOARD
Monday, July 9, 2018
TB Resolution No. 2018-xxx: Authorization to Award Contract for a Town of Ithaca
Town wide Sanitary Sewer Study
WHEREAS: Whereas, on October 16, 2017 the Town Board approved the 2018 Town Budget
(Resolution No 2017-123) that included $250,000 to fund a study of the existing Town wide
Sanitary Sewer System, and
WHEREAS: On July2, 2018 the Town of Ithaca Director of Public Works/Highway
Superintendent received four proposals for the Town of Ithaca Town wide Sanitary Sewer Study,
and
WHEREAS: The members of Town Staff have reviewed the proposals and qualifications of the
firms, contacted past clients and has recommended that the low proposal of$183,300.00 (Parts A
& C) for the study made by the firm of Larson Design Group is a qualified proposal, now
therefore be it
RESOLVED: that the Town Board of the Town of Ithaca authorizes the award of the contract
for the study of the existing Town wide Sanitary Sewer System to Larson Design Group,
Apalachin New York, subject to final approval of the contract documents by the Town Engineer
and Attorney for the Town, and be it further
RESOLVED: that the Town Supervisor is authorized to execute said contract upon such
approval.
MOVED: SECONDED:
VOTE:
gE,'ir][('1,3 ItE,irn No, 11
_II-I IIME,EAiir][g 07-09-2018
REQUEST FOR PROPOSAL
(RFP)
FOR
ENGINEERING SERVICES
TOWN OF ITHACA
TOWNWIDE SANITARY SEWER
SYSTEM STUDY
LOCATED IN THE TOWN OF ITHACA
TOMPKINS COUNTY, NY
PREPARED BY:
TOWN OF ITHACA
DEPARTMENT OF PUBLIC WORKS
106 Seven Mile Drive
Ithaca, NY 14850
REQUEST FOR PROPOSAL
TOWN OF ITHACA
TOWNWIDE SANITARY SEWER SYSTEM
STUDY
Table of Contents:
A. Purpose 3
B. B ackground 3
C. Issuing Office 4
D. Scope of Services 4
E. Agreement 6
F. Insurance 6
G. Rejection of Proposals 6
H. Incurred Cost 6
L Addenda to the RFP 6
J. Completeness of the Submitted Proposal 6
K. Consultant Responsibilities 6
L. Acceptance of RFP Content 6
M. Compensation 7
N. Schedule Dates 7
O. Responses 7
P. Pre-Proposal Meeting 7
Q. Non-Collusion 7
R. Consultant Evaluation 7
S. Additional Information 8
T. Conflict of Interest 8
Appendices:
Exhibit A-Sample Engineering Services Agreement
Exhibit B-Non-Collusive Certification
Exhibit C-Town of Ithaca-Sanitary Sewer System Maps 1 through 9, and Areas Served by Private Collection System
Map.
Exhibit D-Town of Ithaca 2014 Comprehensive Plan:Future Land Use/Character Map
Exhibit E-GIS Data Field Samples for Manholes and Piping
2
General Information and Proposal Requirements
A. Purpose
The purpose of this "Request for Proposal" (RFP) is to solicit professional engineering firms (hereinafter
called"Consultants")for detailed proposals to perform the engineering mapping and analysis of the Town of
Ithaca's-Townwide Sanitary Sewer System. The town is in the process of identifying deficiencies within its
existing infrastructure for future replacement/rehabilitation in conjunction with its Capital Improvement Plan.
Additionally,the town has adopted a comprehensive plan identifying more development density in several
areas throughout the town.The proposal will include system modeling/mapping,review/analysis,and
recommendations for improvements to the existing sanitary sewer system through the upsizing,replacement,
realignment,and/or addition to the existing sanitary sewer infrastructure to support existing and/or future
development needs.
The Engineer Selection Committee will review the Proposals and make a recommendation to the Public
Works Committee of the Town of Ithaca Town Board,based upon an evaluation of the following criteria:
recent related project experience,personnel assigned to project(Project Team), understanding of the project,
schedule for completion, estimate of hours, and fixed fee. A presentation by the Consultants to the Selection
Committee may be required prior to a final recommendation. Final selection of a design consultant will be
made by the Town of Ithaca Town Board.
B. Background
The Town of Ithaca currently owns and maintains approximately 65+/-miles of 8"to 12"gravity sewer main,
9500 +/- LF of 4" to 8" sewer force-main, 1800 +/- sewer manholes, along with 12 sewer pump stations.
Together, these systems convey approximately 1.8 million gallons per day of sewage to the City/Town jointly
owned interceptor(s) thereby transported and treated at either the Ithaca Area Wastewater Treatment Facility
(IAWTF) or the Village of Cayuga Heights Wastewater Treatment Plant (VCHWTP), as identified on the
attached, "Town of Ithaca Sanitary Sewer System Maps 1-9" (Refer to appendix-Exhibit Q. In addition to
Town of Ithaca residences, portion of the town's sewer system convey flows from the Town of Dryden and
Village of Lansing. For purposes of this study,flows generated outside of the town boundary shall be included
in the existing flow analysis,however future buildout scenarios in these regions will not be considered.
There are several areas throughout the town which convey sewage thru private collection and conveyance
system(s) of Cornell University as identified on attached, "Town of Ithaca Sanitary Sewer System Areas
Served by Private Collection System Map" (Refer to Appendix-Exhibit Q. It is noted that a small portion of
the Town of Dryden is conveyed through Cornell's private collection system along RT 366, tributary to the
jointly owned City/Town interceptor located at Thurston Ave., City of Ithaca. For the purposes of this
proposal,all portions of the private collection system(s)identified above which are not connected to a Town of
Ithaca sewer main shall not be included in the analysis.
Portions of the town's sanitary sewer system have been installed as far back as the early 1930s. Throughout
the generations, additions and alterations to the system have been completed; roughly 45% in the 1960s, 20%
in the 1980s, and 20%in the 1990s, establishing the current system configuration as identified on the attached
mapping, (Refer to appendix-Exhibit Q. It is clear that not all portions of the town currently have access to
the public sewer system or may not have been provided access in the most economical and/or `engineer
efficient' manner to service existing and future needs. As the needs and wants of the community have changed
over the years, the town completed and adopted a Townwide Comprehensive Plan
(http://www.town.ithaca.M.us/comprehensive-plan) outlining future development areas/densities throughout
the town. These areas do not necessarily correlate to location, size, and/or accessibility to the public sewer
system.
`Rough' GIS inventory and mapping has been established utilizing town manpower throughout the years as
identified on the attached mapping, (Refer to Appendix-Exhibit Q. When correlating town GIS mapping to
field conditions we often find portions of our data are not accurate. We continuously identify and locate
missing and/or new manholes,inaccurate alignments and/or pipe sizing.
3
C. Issuing Office
This RFP was prepared for the Town of Ithaca Town Board by the Town of Ithaca Public Works
Department. The project representative for the Town of Ithaca-Townwide Sanitary Sewer System Study is
Jim Weber,Director of Public Works.
D. Scope of Services
The primary objectives of this study will be to review, map, and analyze the existing Town of Ithaca Sanitary
Sewer System to determine capacity of existing and future demands within the 13 separate sewer systems.
Additionally, the Consultant shall provide recommendations for potential upsizing, replacement, realignment,
and/or addition to the existing sanitary sewer infrastructure,optimal location of new sewer mains, relocation(s)
of pump stations, and/or installation of new pump stations to adequacy and efficiently service the future build-
out scenario for each system.
The Consultant shall provide an overall cost to perform the scope of services for both Part A,Part B,and Part C
separately.
Part A of Proposal:
• Perform existing system-wide mapping and capacity analysis: Base map GIS data of the
Townwide Sanitary Sewer System along with as-built mapping of portions of the town-owned
system will be provided to Consultant. GIS data will consist of approximate manhole locations,
pipe diameters and material type. Consultant will be required to review as-built mapping and GIS
data to verify accuracy of various portions of the system and establish inverts. Field visits will be
required to review accuracy of established Model (for purposes of this proposal, assume
manhole/pipe diameter field verifications at a minimum of 6 locations in each of the 13 systems
identified). The 13 sanitary sewer systems shall be as identified on mapping provided within
Appendix-Exhibit-C: RT 79-Mecklenburg, Taughannock, T-burg., Elm St., Floral, Buttermilk,
Crescent,Danby,Hudson,Mitchell, State St.,Homestead,and Lake St.
• Review tax map parcel information along with existing structure types for areas currently served by
the gravity and/or forced sewer system(s). Additionally, Consultant will be provided with a list of
structures currently operating under a town Operating Permit (establishing a structure with 3 or
more apartments within). Consultant shall establish existing sewer flow estimates and loading
information for each of the 13 separate sewer systems. A flow estimate of 180 GPD per dwelling
or 95 GPD per capita), based upon results of the latest Water Research Foundation(WRF)report
on water usage in North America. Additionally, the Consultant shall utilize an approved industry
standard for I&I rates to establish`real world' flow estimates.
• Portable flow meters shall be installed within each separate sewer system for minimum of 1 week,
to verify accuracy of calculated flow. Metering shall be conducted during `normal' population
usage(i.e.when Cornell University and Ithaca College are in session).
• A hydraulic analysis of the existing sanitary sewer system shall be performed to assist in evaluating
capacity of the existing system(s). Consultant shall model system to perform capacity analysis
utilizing a product developed by AutoDesk Inc. and is compatible with AutoCAD. (Alternative
software may be utilized upon review and acceptance of Engineering Department)
• Existing pump stations and force-mains shall be evaluated to determine capacity, runtime cycles,
efficiency of pumps, and adequacy of design in relation to current Health Department Standards
and best Engineering practices.
• Identification of potential improvements to the sanitary sewer system(s) shall be identified to
alleviate system deficiencies and address aging facilities.
• Perform future system-wide capacity analysis: A future build-out analysis of the town will be
necessary to assess potential sewer capacity needs. The analysis will be conducted with assistance
from the town's Planning Department. Analysis will include future potential build-out under the
town's existing zoning using a standard agreed upon methodology, accounting for both
undeveloped and underdeveloped lands in the town. An exception to using this methodology will
apply to areas identified as "traditional neighborhood development" (TND high and medium),
"campus", and "enterprise" on the town's Future Land Use/Character Map (Refer to Appendix-
Exhibit D). Build-out methodology in those areas will be based on potential new zoning and
4
determined in collaboration with town staff. Future build-out flow estimates will be compared to
usage rates outlined within previous water study reports prepared for the Town of Ithaca. Water
study reports will be provided to consultant for reference.
• Identify potential deficiencies within existing infrastructure due to the future build-out analysis.
Consultant shall provide recommendations for potential upsizing,replacement,realignment, and/or
addition to the existing sanitary sewer infrastructure, optimal location of new sewer mains,
relocation(s)of pump stations, and/or installation of new pump stations to adequacy and efficiently
service the future build-out scenario for each system.
• Consultant shall provide an executive summary of specific methodology, producers, and
assumptions utilized to establish model characteristics and analyze system.
• Consultant will meet with the Public Works Staff to review progress. The Consultant should plan
on a minimum of 5 progress meetings with staff and Boards.
• Consultant will give a presentation of final results to the following Boards and Committees:
-The Public Works Committee
-The Town Board(night meeting)
Part B of Proposal:
• In-field GIS Survey of existing sanitary sewer system(s) utilizing `mapping-grade' equipment
(Consultant shall provide accuracy of equipment for purposes of evaluation of Proposal). Data
acquisition shall be obtained to compile and provide a townwide ArcGIS map of the 12 separate
sanitary sewer systems. It is assumed that this map and data will be utilized in performing the
capacity analysis as outlined within Part A. If awarded, existing as-built mapping information will
not be provided and field verification(s) of sewer systems as outlined within Part A will not be
necessary. Note:Installation of temporary metering to verify accuracy of calculated flow(s)will be
required. At a minimum,the completed ArcGIS map shall include the following:
-Coordinate location of each manhole(NAD 83-State Plane NY Central 3102 Ft.)
-Rim elevation(NAVD 88)
-Invert Elevation and diameter of each pipe within manhole
-Pipe material
-Manhole diameter
-Internal photo of each structure showing bench/pipe configuration with north orientation. Each
photo shall be labeled with date stamp, corresponding sewer system, and manhole name. Photos
shall be hyperlinked to each manhole within ArcMap. Photos shall be saved in separate sewer
system folder(s)under corresponding manhole name.
-Consultant shall provide and populate GIS data fields for pipes and manholes as outlined in
Appendix-Exhibit E. Existing town data consisting of established numbering system, year of
install,and material type will be provided to Consultant for inclusion.
Part C of Proposal:
• In-field Survey of existing sanitary sewer system(s)utilizing `survey-grade' equipment(Accuracy
to within 1/101h of an inch). Data acquisition shall be obtained to compile and provide a townwide
ArcGIS map of the 12 separate sanitary sewer systems. It is assumed that this map and data will be
utilized in performing the capacity analysis as outlined within Part A. If awarded, existing as-built
mapping information will not be provided and field verification(s) of sewer systems as outlined
within Part A will not be necessary. Note: Installation of temporary metering to verify accuracy of
calculated flow(s)will be required. The ArcGIS map shall include all the requirements as outlined
in Part B.
Town Public Works Staff will provide:
• Existing GIS data consisting of approximate manhole locations,pipe diameters, material type, and
town-established numbering system.
• As-built mapping of portions of the town-owned system(if Part B or Part C is not awarded)
• Coordination with other towns or private entities (Cornell University)to facilitate questions and/or
sewer loading estimates
• Traffic control required to obtain system data
• Manpower necessary to identify/review inaccuracy within existing systems and/or discovered
systems,ownership discrepancies,and provide access to buried manholes.
• Coordination with town Planning Department to review future build-out scenarios and establish
future flow estimates
5
E. Agreement
The Consultant selected to provide the above-referenced services will be expected to enter into a contract
Engineering Services Agreement with the Town of Ithaca (Refer to Sample Engineering
Services Agreement-Exhibit A) attached hereto.
F. Insurance
The Consultant shall maintain minimum Insurance Coverage in accordance with the Engineering Services
Agreement attached hereto-Exhibit A of this RFP.
G. Rejection of Proposals
The Town of Ithaca reserves the right to reject any and all of the responses received as a result of this RFP.
The Town of Ithaca does not intend to award a contract solely on the basis of responses to this RFP or
otherwise pay for the information solicited or obtained in response to this RFP.
H. Incurred Cost
The Town of Ithaca will not be liable for any cost incurred by the Consultant for any work performed
through and including the execution of a contract for professional services, prior to the execution of a
contract.
L Addenda to the RFP
In the event that it becomes necessary to revise any part of this RFP, a copy of all addenda will be posted
on the Town of Ithaca Website (www.town.ithaca.n .us). Additionally electronic copies will be
sent via email to all consultants of record. It is the responsibility of the Consultant to check the Website
and email for addenda. The final date for posting addenda to the Website will be 5 working days prior to
the due date of the proposal.
J. Completeness of the Submitted Proposal
1. The proposal shall address all items completely and thoroughly,in an 8'/z" x I V format, and shall
be signed by an officer of the firm authorized to bind the Consultant to its provisions.
2. The contents and commitments in the proposal shall remain firm for ninety (90)calendar days
from the submittal due date.
3. Debarment - By submitting a RFP, the Consultant certifies that it is not currently debarred
from submitting bids for contracts issued by any political subdivision or agency of the State of
New York and that it is not an agent of a person or entity that is currently debarred from
submitting bids or contracts issued by any political subdivision or agency of the State of New
York.
K. Consultant Responsibilities
The Consultant shall be capable of providing all professional services as described under the Scope of
Services and to maintain those capabilities until notification that their proposal was unsuccessful.Exclusion
of any service for the project may serve as cause for rej ection.
L. Acceptance of RFP Content
The proposals presented will be evaluated by the Engineer's Selection Committee. The proposals will be
scored on the basis of the following:
1. Recent experience with this type of engineering work,
2. Listing personnel to be assigned to this work,
3. Consultant's understanding of the project,
4. The proposed timeframe for completion of the design proj ect and man-hours by tasks,
5. Fixed Fee,
6. A presentation by the Consultant to the Selection Committee may be required as a part of the
evaluation.
6
Final recommendations of the highest-ranking firm(s) will be made by the Selection Committee to the
Public Works Committee of the Town of Ithaca Town Board. Final approval to contract with a design
consultant will be made by Resolution of the Town of Ithaca Town Board.
M. Compensation
The fixed fee for the Design Services shall be based upon hourly labor and overhead cost to perform
all aspects of the contract, including consultants. (if required)
N. Schedule Dates
The following is an anticipated schedule for the RFP process.The Town of Ithaca reserves the right to
modify any part of this schedule:
1. Advertise Request for Proposal(RFP) June 6,2018
2. Pre-Proposal Meeting June 22,2018
3. Proposal Due July 2,2018(3:30 p.m.local time)
4. Consultant Presentation(if requested) July 6,2018
5. Consultant Selected(Town Board Meeting) July 9,2018
6. Contract Negotiations&Notice to Proceed July 30,2018
7. Completion of Sanitary Sewer Study December 31,2018
O. Responses
To be considered,three (3)copies of the proposal must be submitted to the Town of Ithaca Town Clerk
no later than 3:30 p.m.July 2,2018,and should be addressed as follows:
Office of the Town Clerk
Town of Ithaca,Town Hall
215 North Tioga Street
Ithaca,New York 14850
RE:Town of Ithaca Town-Wide Sanitary Sewer System Study
Consultants mailing their proposals shall allow normal mail delivery time to assure timely receipt.
P. Pre-Proposal Meeting
An optional pre-proposal conference will be held at the Ithaca Public Works Facilities,Ithaca NY at 10:00 am,
local time,on June 22,2018.A Town representative will be present to discuss the RFP. Consultants are
encouraged to attend and participate in the conference. Town representative will transmit to all prospective
consultants of record such Addenda as considered necessary in response to questions arising at the conference.
Oral statements may not be relied upon and will not be binding or legally effective.
Q. Non-Collusion
The Consultant shall be required to submit, with its Proposal, a fully executed Non-Collusion
Statement:Exhibit-B attached hereto.
R. Consultant Evaluation
Proposals should be complete,but concise. Consultants will be evaluated on the following information:
1. Related Project Experience
Provide a list of related project experience with pertinent project information.Provide the name of
the project manager for each similar project completed.Present the proposed budget and schedule
for each project in comparison to the final cost and completion time. References should be
provided for each project. Project experience should include sewer system mapping, modeling, and
system analysis.
7
2. Personnel Assigned to Project(Project Team)
Provide the name of the project manager to be assigned this work along with a description of their
experience and expertise.This person will direct and coordinate all phases of the project.Also,list
names of other key members of the project team, including environmental specialists or Sub-
consultants,along with their experience and expertise.Personnel with experience in the design and
construction of a control structure project are preferred.
If selected, the naming of personnel as listed above will be considered by this office to be the
design project team and will be expected to be assigned to the project for its duration. These
personnel are also expected to be readily available by email, telephone, and in person.
3. Understanding of the Project
Provide a brief statement as to the Consultant's understanding of the project.Discuss the proposed
planning,organization and management tools to be used to control schedule and costs.
4. Schedule for Completion
A progress schedule shall be provided demonstrating the time elements in relationship to each
work task. This project schedule must consider all elements and their relationships,as described in
the Project Background and Scope of Services.
5. Estimate of Hours
An estimate of hours to complete the tasks outlined in the Scope of Services presented in Section
D is required. The estimate is to be presented in a format that details the effort assigned to
employees based on their classification.
6. Fixed Fee
The cost proposal for the work described in the proposal shall be provided as a fixed amount.The
proposal shall provide a breakdown by task, staff hours,and hourly and material cost to produce a
cost matrix for both Part A,Part B,and Part C separately.The purpose of the matrix is to produce an
estimated project cost. The matrix will be used to review billings during the study as well as to
compare the level of effort estimated for each task. Consultant will propose a total fixed amount,not
to exceed figure that will be the maximum amount billed to the town.It need not match the matrix's
estimated cost but will be a binding maximum,which includes reimbursables.
S. Additional Information
The submission of additional pertinent information beyond the requirements of this RFP is acceptable.This
would include the identification of any work not covered in the Scope of Services presented in Section D,
together with an estimate of hours for the additional work that you believe is important or necessary to
meet the project's objectives.
T. Conflict of Interest
The Consultant shall prepare and submit a statement that no conflict of interest issues exist at the
submission of this proposal. In addition, non-conflict of interest statements must also be provided for any
sub consultant.
8
gE,'ir][('1,3 IItE,ir IC�o, 1 a
MEETING OF THE ITHACA TOWN BOARD -II-B IM::,::�t 1r][g 07-09-2018
Monday, July 9, 2018
TB Resolution No. 2018-xxxa: Town of Ithaca Abstract
Whereas the following numbered vouchers have been presented to the Ithaca Town Board
for approval of payment; and
Whereas the said vouchers have been audited for payment by the said Town Board; now
therefore be it
Resolved that the governing Town Board hereby authorizes the payment of the said
vouchers in total for the amounts indicated.
VOUCHER NOS. 851 - 938
General Fund Townwide 31,041.77
General Fund Part-Town 10,624.99
Highway Fund Town Wide DA 590.39
Highway Fund Part Town DB 10,554.33
Water Fund 39,541.94
Sewer Fund 321,463.66
Gateway Trail—H8
Trumansburg Water Tank Repl—H9
Park Lane Water Main Improv—Hl 1 8,360.87
Sapsucker Woods Water Main—H12
Christopher Circle Water Main—H13
Ellis Hollow Water Tank—H10
Risk Retention Fund 462.75
Fire Protection Fund 510,000.00
Forest Home Lighting District 170.62
Glenside Lighting District 68.19
Renwick Heights Lighting District 77.42
Eastwood Commons Lighting District 173.83
Clover Lane Lighting District 20.10
Winner's Circle Lighting District 67.96
Burleigh Drive Lighting District 68.29
West Haven Road Lighting District 205.78
Coddington Road Lighting District 122.73
Trust and Agency 1,439.00
Debt Service 317.00
TOTAL 935,371.62
Moved: Seconded:
Vote:
gE,'ir][('1,3 IItE,urn No, 12b
_II-I IME,E,t 1r][g 07-09-2018
MEETING OF THE ITHACA TOWN BOARD
Monday,
TB Resolution 2018-xxxb: Bolton Point Abstract
Whereas, the following numbered vouchers for the Southern Cayuga Lake
Intermunicipal Water Commission have been presented to the governing Town Board for
approval of payment; and
Whereas, the said vouchers have been audited for payment by the said Town Board;
now, therefore, be it
Resolved, that the governing Town Board hereby authorizes the payment of the said
vouchers.
Voucher Numbers: 285-334
Check Numbers: 17799-17802, 17804-17849
Capital Impr/Repl Project $ 29,265.63
Operating Fund $ 88,825.77
TOTAL $118,091.40
Less Prepaid $-____]I,,' 3-7-6
'
TOTAL $116,357.64
AgE,'1r][('1,3 IItE,irn C�o, 12c.
_II-I IME,E,t1r][g 07-09-2018
MEETING OF THE ITHACA TOWN BOARD
Monday, July 9, 2018
TB Resolution No. 2018-xxx: Ratify Provisional Appointment of Principal Account Clerk
Typist-SCLIWC.
Whereas, there is a vacancy in the full time position of Principal Account Clerk Typist in the
Administration Department at Southern Cayuga Lake Intermunicipal Water Commission; and
Whereas, the interviewing group has determined that Jessica Sherwood possesses the necessary
knowledge and skills to satisfactorily perform the duties of an Principal Account Clerk Typist; and
Whereas, Jessica Sherwood was provisionally appointed by SCLIWC at the July 5, 2018 meeting
based on a full time schedule, effective July 9, 2018; now, therefore, be it
Resolved, the Town Board of the Town of Ithaca does hereby ratify SCLIWC's appointment of Jessica
Sherwood as a full time Principal Account Clerk Typist in the Administration Department; and be it
further
Resolved, this is a 40 hours a week position, at the hourly wage of$22.36 from account number
SW83 10.10 1, with full time benefits.
Moved: Seconded:
Vote: