HomeMy WebLinkAboutTB Packet 2018-07-23 Meeting of the Ithaca Town Board
Monday, July 23, 2018 at 4:30 p.m.
Agenda
1. Discuss Capital Improvement Plan
2. Begin Stormwater Conveyance Discussion
3. Discuss and consider Town endorsement of the Black Diamond Tail Spur located near
Cayuga Medical Center
4. Discuss and consider authorization for the Supervisor to sign the Park Grant 418-326 on
behalf of the IO
5. Committee Reports
Budget
Charitable Contributions
Planning
Public Works
Personnel and Organization
Other or Intermunicipal
6. Report of Town Officials
7. Consent Agenda
a. Approval of Minutes
b. Town of Ithaca Abstract
8. Adjournment
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TOWN OF ITHACA
PRELIMINARY 2019 CAPITAL BUDGET
As part of the Fiscal Year 2019 budget process, Town staff has prepared this report on the 2019 Capital
Budget for use by the Town Board. The Capital Budget includes both capital projects to be constructed
and capital equipment items to be replaced/purchased that together represent a significant portion of the
Town's annual expenditures.
This report is being presented to the Town Board to facilitate discussion related to (1) the Town's Capital
Improvement Program for projects to be constructed during Fiscal Years 2019 - 2023; and (2) the
replacement of capital equipment as identified in the Capital Equipment Replacement Summary for this
same period. This report is presented in four sections:
1. Five-Year Capital Improvement Program - A schedule of capital projects currently proposed to
be constructed during Fiscal Years 2019 - 2023. This schedule includes the estimated cost of
each project, and the total estimated amount to be financed by issuing new long-term debt for
each year.
2. Fiscal Year 2019 Capital Project Descriptions - A listing of those capital projects currently
scheduled for construction in Fiscal Year 2019 with a description of each project.
3. Five-Year Capital Equipment Replacement Summary - A schedule of capital equipment
(vehicles and other equipment) currently proposed to be replaced/purchased during Fiscal Years
2019-2023. This schedule includes the estimated cost of each item (Pages 6 and 7), and the
breakdown of the estimated cost between the various funds for each year(Page 8).
4. Fiscal Year 2019 Capital Equipment Replacement Summary - A schedule of capital equipment
identifled for replacement in Fiscal Year 2019 is shown on Page 5.
FIVE-YEAR CAPITAL_IMPROVEMENT PROGRAM
The Town's current Five-Year Capital Improvement Program (CIF) identifies various capital projects to be
constructed in Fiscal Years 2019 - 2023. The total construction cost of all projects is currently estimated
at $21,840,000. A breakdown of this total by year, infrastructure category and funding source is shown
on the following table:
INFRASTRUCTURE 2019 2020 1 2021 2022 2023 TOTAL
WATER INFRASTRUCTURE $ 2,200„D00 $ 2,20000 $ 1,650,000 $ 2,150,000 $ 1,550,000 $ 9,750,000
SEWER INFRASTRJCTURE 650,000 650,000 650,000 650,000 650,000 3,250,000
STORMWATER DRAINAGE 250„000 250„000 250,000 250,000 250,000 1,250,000
ROAD IMPROVEMENTS 800,000 1,050,000 750,000 1,750,000 950,000 5,300,000
TOWN FACILITIES 600,000 500„000 400,000 - 1,500,000
PARKS&TRAILS 240,000 150,000 200,000 100,000 100,000 790,000
TOTAL ANNUAL COST $ 4,740,000 $ 4,800,000 $ 3,500,000 1$ 5,300,000 $ 3,500,000 $21,840,000
FUNDING SOURCE:
-Current Year Revenue $ 1,880„000 $ 2„100„000 $ 1,850,000 $ 2,750,000 $ 1,950,000 $ 10,530,000
-Grants&Donations 60,000 - - 60,000
-New Lona-Term Debt 2,600,000 2,700„000 1,650,000 2,550,000 1,550,000 11,250,000
TOTAL FUNDING $ 4,740,000 1 $ 4,800,000 $ 3,500,000 $ 5,300,000 $ 3,500,000 $21,840,000
Of the $21,840,000 total estimated project costs, $10,530,000 would be financed with current year
revenues, $60,000 with grants and donations, and the remaining $11,250,000 by the issuance of new
long-term debt. Please refer to pages 3 and 4 for a more detailed breakdown of the CIP.
1
FISCAL YEAR 2019 CAPITAL PROJECT DESCRIPTIONS
GENERAL FUND:
• Expansion of the Office Area at Public Works Facility -This project will enlarge the office area at
the Public Works Facility by approx. 1,000 SF to provide the necessary space to accommodate
additional personnel added the past couple years. This work will be contracted out. The
estimated cost of this work is$600,000, which will be funded from new long-term debt.
• South Hill Trail Culvert Replacement -This is an ongoing program for replacement of the culverts
under the South Hill Trail. The alignment of the South Hill Trail follows an abandoned railroad
right-of-way, and many of these culverts were originally installed with the construction of the
railroad. This work will be done by Town staff. $50,000 will be allocated for purchase of
materials, which will be funded from current year revenues.
• Honness Trail Overlay - This is a surface overlay project to address deteriorating pavement
conditions and make various drainage improvements. $100,000 will be allocated for this project,
which will also be funded from current year revenues.
• East Kinp Road Park & Trail - The estimated $90,000 cost of this new park will be partially off-
set by a $60,000 donation from a Town resident. T.G.Miller is working on the construction plans
and final cost estimate. It has not yet been decided if the construction will be bid out or will be
done by Town forces. If it is done by Public Works, the construction may be phased over several
years. Planning staff will also be looking into the possibility of applying for another playground
equipment grant with NYS for this new park. The Town's estimated $30,000 share of the cost for
this project will also be funded from current year revenues.
HIGHWAY FUND'
• Lower Bundy Road Improvements - This is a road surface overlay (mill & fill) project to address
deteriorating pavement conditions. The work will include decreasing the slope of Bundy Road as
it approaches Trumansburg Road, re-align the intersection at Trumansburg Road to a right angle,
and various drainage improvements. The estimated cost of this work is $500,000, which will be
funded from current year revenues.
• Poole Road Improvements - This is also a road surface overlay project (mill & fill) to address
deteriorating pavement conditions, including various drainage improvements. The estimated cost
of this work is$300,000,which will be funded from current year revenues.
WATER FUND:
• Muriel Street Water Main Replacement - The existing water main was installed in 1959. This
project will replace approx. 3,000 LF of existing 8"with new 8" water main from Hanshaw Road to
Rose Hill Road. The estimated cost of this project is $625,000, which will be funded by issuing
new long-term debt.
• Winthrop Drive Water Main Replacement - The existing water main was installed in 1961. This
project will replace approx. 3,600 LF of existing 6" with new 8" water main from Warren Road to
the Town border with the Village of Cayuga Heights. The estimated cost of this project is
$700,000, which will be funded by issuing new long-term debt.
• Salem Drive - Winston Drive - Winston Court Water Main Replacements - The existing water
mains were installed in 1959. This project will replace approx. 4,600 LF of existing 6" & 8" water
main with new 8" water main throughout the project area. The estimated cost of this project is
$875,000, which will also be funded by issuing new long-term debt.
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• Sewer and Manhole Rehabilitation - This is an on-going maintenance project to eliminate water
infiltration and reduce blockages in sewer mains and manholes. Selected sewer mains will first
be thoroughly cleaned, and then slip-lined with cured in-place plastic pipe. This project is
estimated to cost$300,000 and will be funded from current year revenues.
FIVE-YEAR CAPITAL EQuiPMENT REPLACEMENT SUMMARY
The Town's current Five-Year Capital Equipment Summary identifies various vehicles and capital
equipment to be replaced during Fiscal Years 2019 - 2023. The total five-year replacement cost is
currently estimated at$3,761,500; an average of over$750,000 each year. Please see pages B, 7 and 8
for schedules showing the estimated cost of each item, and the breakdown of the estimated cost between
the various funds for each year.
FISCAL YEAR 2019 CAPITAL EQUIPMENT REPLACEMENT SUMMARY
The following schedule identifies the capital equipment scheduled for replacement and new equipment to
be purchased in Fiscal Year 2019 at a total estimated cost of $741,000; $508,000 to replace current
equipment and $233,000 for new equipment. Funding of capital equipment replacements will come from
current year revenues.
CAPITAL EQUIPMENT FLEET MODEL USEFULL ORIGINAL REPLACEMENT
No. YEAR LIFE COST COST
2019 REPLACEMENTS:
Jeep Liberty 04(Codes) 26 2006 7 $ 14,711 $ 33,000
International Medium-Duty Dump Truck 8 2006 15 59,445 100,000
Ford F750 Dump Truck w'plow 20 2010 10 87,222 100,000
Ford F250 Super-Cab Pickup w/plow 68 2012 6 37,338 50,000
Ford F250 Super-Cab Pickup w/plow 69 2013 6 36,640 50,000
Bobcat"Tooloat"Utility Tractor 43 2015 3 69,470 80,000
Ventrac Utility Tractor 51 2014 3 48,117 55,000
Grasshopper Mower w/mowing deck 52 2015 3 15,089 18,000
Quality Steel Tit-Bed Trailer T-3 2017 3 5,317 7,000
Sure-Trac Trailer-15-Ton T-1 1 2009 10 9,506 15,000
2019 NEW EQUIPMENT:
Maintenance Vehicle-Pickup Truck $ 38,000
F450 Crew-Cab Dump Truck 75,000
Mini-Excavator w/Attachments 120,000
Total-2019 VehkAe&Equipment Expenditures $ .741,000
FUTURE PARKS DEVELOPMENT PROJECTS
The following listed park development projects are future-year projects that will be built as public
demand appears and/or funding becomes available. These projects were shown on the CIP in previous
years, but due to the uncertainty of when these projects would be built, their inclusion on the CIP often
resulted in some confusion. To eliminate this confusion, the Budget Committee directed that these
projects be removed from the CIP until such time as funding has been secured for a project.
• West Hill Community Park
• Saponi Meadows
• Poyer Trail to Woolf Park
• Tennis Court(s)
• West Hill Trails
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CAPITAL EQUIPMENT SUMMARY ® FUNDING 2019 CAPITAL BUDGET
CAPITALEOUI TOTAL LENORNEERING TOWN PARKS STORM TER I Coon& -WATER SEWER
A1440 A7110
PMENT I L PLARNING
Cm ABU" I F8340 68120
FI AL Y 2019:
VEHICLES/VANS 270 $ 33,000 $ $ $ 33,000 $ $ $
HEAVY-DUTY TRUCK 271 -
MEDIUM-DUTY TRUCK 272 200,000 40,ODO 10.000 100.0130 30,0DO 20,000
LIGHT-DUTY TRUCK 273 2113,04)(11 42,600 10,650 1061500 31,950 21.300
LOADERS&BACKHOES 274 - -
EXCAVATING EQUIP. 275 120,000 24,000 6.00 60,000 181wo 12,000
TRACTORS 8 MOWERS 276 153,0G0 30,600 7,650 76,500 22.950 15,300
LEAF&BRUSH EQUIP. 277 - -
SPECIALTY EQUIPMENT 278 - - -
MISCELLANEOUS EQUIP. 279 22,000 4,400 1,100 11,000 3,300 2,200
Sub-Total-Fiscal Year 2019 S 741® $ 141,_6W �$ �,4�0O $ �DDD $ $ 110620D $ '70.8W
E1s-A29L YEAMM
VEHICLES/VANS 270 3 34,0GO S $ $ 34.000 $ $
HEAVY-DUTY TRUCK 271
MEDIUM-DUTY TRUCK 272 -
LIGHT-DUTY TRUCK 273 82,000 16,400 4,100 41,0DO 12,300 8,200
LOADERS&BACKHOES 274 290,000 58,000 14,500 145.00 43.5W 29,000
EXCAVATING EQUIP. 275 22D,000 44,0DO 11,000 110,000 33,0W 22,000
TRACTORS&MOWERS 276 10,000 2,0W Soo 5,000 I'sm 1,000
LEAF&BRUSH EQUIP. 277 -
SP CIALTY
SPECIALTY E13UIPMENT 278 - - - -
MISCELLANEOUS EQUIP. 279 9,GDO 11800 450 4,500 1,350 9DO
I
Sub-Total-Fiscal Year 2020 rs-"S, $ $ 122.200 f XWO-E$ 54-,0001$ M5,5W F$-91-,6-5-0-T$_61,1OU
FI A4 Y 2921;
VEHICLES I VANS 270 S 35,000 $ $ 7,00D $ 1,760 $ S 17,500 S 5,260 $ 3,500
HEAVY-DUTY TRUCK 271 455,OOD 91,000 22,750 227,500 68,250 45,500
MEDIUM-DUTY TRUCK 2721 -
LIGHT-DUTY TRUCK 273 - - -
LOADERS&
LOADERS&BACKHOES 274 150,000 30,000 7,5()o 75,000 22,500 15,000
EXCAVATING EQUIP. 275 - -
TRACTORS&MOWERS 276 10,500 2.100 525 5,250 1,575 1,050
LEAF&BRUSH EQUIP. 277 52,000 10,00 2,600 26,000 7,800 5,200
SPECIALTY EQUIPMENT 278 -
MISCELLANEOUS EQUIP. 279 75,000 15,000 3,750, 37,500, 11,2507,600
Sub-Total-Final Year 2021 , $ 5, $ ,875 116. 5 $ 77.750
0598L YKM 2922;
VEHICLES/VANS 270 $ 35,000 $ $ 35,00D $ $ $ -
HEAVY-DUTY TRUCK 271
MEDIUM-DUTY TRUCK 272
LIGHT-DUTY TRUCK 273 10%cm 20,000 S'Dw 50,000 Isom 10,000
LOADERS&BACKHOES 274 Z75,WD 55,000 13,750 137,500 41,250 27,500
EXCAVATING EQUIP. 275 - - -
TRACTORS&MOWERS 276 104,000 20,800 5,2130 52.00 15.600 10,400
LEAF&BRUSH EQUIP. 277 90,000 18,000 4,500 45,0DO 13,5DO 9,000
SPECIALTY EQUIPMENT 278 135,000 27,000 6.750 67,SDO 20,250 13,-%0
MISCELLANEOUS EQUIP. 279 6,000 1,000, 250. 2,500, 750. Soo
Sub-Total-Fiscal Year 2022 $ 744.000 -1$ 141,8001$ 35.4mi$---35.WO J$ 354,5W 111 108,350 70,466-
BIGALYZAR2M
VEHICLES I VANS 270 $ 37,ODO S $ - $ - $ 37,000 S
HEAVY-DUTY TRUCK 271 290,0DO 58,000 14,500 - 145,00D 43,500 29.ODO
MEDIUM-DUTY TRUCK 272 160,GDO 32,000 81000 80,000 24,DOO 116,000
LIGHT-DUTY TRUCK 273 145,000 29,0OD 7,250 72,500 21,750 14,500
LOADERS&BACKHOES 274 - -
EXCAVATING EQUIP. 275 - - -
TRACTORS&MOWERS 276 121.500 24,300 6,075 60,750 18,225 12,150
LEAF&BRUSH EQUIP. 277 93,500 118J00 4.675 46,750 14,025 9.350
SPECIALTY EQUIPMENT 278 - - -
MISCELLANEOUS EQUIP. 279. 7,000. 1,400 350 3,500 1,050 700.
Sub�-Totml-Fiscal Year 2M iGUAM $ $ 16%ffl�
$ 40,850 $ 37,000 $ 122,550 81,700
-543, 362501
TOTAL-CAPITAL EOUIPMENT $3,761,500 -15 724.51141 $-III1.12S 13%ma.2-mm) 375 2,
a
MEETING OF THE ITHACA TOWN BOARD
Monday, July 23, 2018
TB Resolution 2018 - : Authorization for the Town Supervisor to sign Grant#18-326—
Park Foundation for the Cayu2a Lake Watershed Intermunicipal Organization (IO)
Whereas the IO has been awarded a grant by the Park Foundation in support of its
educational efforts in the amount of$3,500, now therefore be it
Resolved that the Town Supervisor is authorized to sign said grant contract on behalf of
the IO.
Moved: Seconded:
Vote:
,PARK
TOWN oE
July 9, 2018
Mr. William Goodman
Ithaca,town Supervisor
'Town of Ithaca
2151'x, Tioga St.
Ithaca, NY 14850
Grant#: 18-326
Dear Mr. Goodman:
I am pleased to inform you that the'.Trustees of the Park Foundation (the "Foundation"), in
fuurtherance of the Foundation's mission, have approved a grant of$3,500 to the'Town of Ithaca, on
behalf of the Cayuga Labe Watershed Intermunicipal Organization, for an educational boat trip on.
Cayuga Lake for municipal officials. This action has been taken in response to, and in reliance on,
You]-proposal received by the Foundation on May 18, 2018, and this grant is made on the terms
described below.
As required by section 501(c)(3) of the Internal Revenue Code„ your organization must use all grant
funds provided to it by the Foundation solely for educational, scientific, or charitable purposes. True
objectives of this grant, as indicated above and described in the background material you have
provided,may be modified only with.the Foundation's advance approval.
No grant funds may be used by your organization for purposes ofinfluencing elections or
conducting voter registration drives, and no grant funds have been earmarked for either ofthose
purposes. Your organization cannot expend any part of the grant in any way that violates federal or
state law or subjects your organization or the Foundation to any penalty or loss of tax-exempt status
under the federal tax lav or other laws governing the use of charitable funds. If this is a project
grant, no portion of the Foundation's grant funds may be used for the purpose of influencing
legislation. If this is a general support or operating support grant, the IRS limitations on
expenditures for the purpose of influencing legislation apply.
Grant payment cannot be made until the countersigned copy of this letter is received.
Grantees who submitted their proposal electronically will find their report form in their grantee
portal. Those who submitted their proposal by hard copy should use the report form on the
Foundation's website www.parkfoui-idation.org. Failure to provide overdue reports from prior grants
may delay payment on current grant or consideration of future grants. Please review the enclosed
schedule and contact information and confirm that it is correct.
'The Parr Foundation is committed to reducing its environmental impact and conserving resources
as part of our organizational sustainability initiative. When there are press releases, photographs,
and published material about this grant and the work it has supported, we would appreciate
receiving,electronic copies or links sent via email. Correspondence should be sent to .<- my B.
Panek, Senior Program Officer, and should reference the grant number 18-326. Please use your
discretion regarding hard copies.
Farb Foundation Inc. 140 Seneca Wad", Suite 100 Ithaca, .New York 14850
7/: 60 712 72-9124 Fay: 6071272-6057
waw 100%post-consumer fiber wgero.parkfoundatron.org wwurrrEoawrrx
awl Totally chlorine free S47 M 6A1K
2.
It is our understanding that the Tova-i of Ithaca is a governmental agency established under the laws
of a particular state or local governmental body for the conduct of public affilirs and therefore is not
subject to federal income tax. If there is any change in this status or classification as a governmental
agency after the date of this agreement,you agree to let us know promptly. In the event of any loss
of status of change in classification, no further expenditures of grant funds provided by the
Foundation may be made and any unspent grant funds must be returned promptly to the Foundation.
The understandings set forth in this letter are based on the information your organization has
provided to us. Those understandings are essential terms of this agreement.
If this letter correctly sets forth the terms on which your organization accepts this grant and there
has been no change in the IRS status and classification of the Town of Ithaca as indicated above,
you may return the countersigned to the Foundation by surface mail, fax or email. Please fax
to 607-272-6057 or email to TYC(y)
,,Parkfoundation.org.
Sincerely,
Anly B. Paned..
Acting Interim Director
ABP.' /tyc
Enclosure
The Town of Ithaca hereby accepts the grant described above on tile terms set forth in this letter and
agrees to abide by all of its,representations and agreements stated above.
Printed Name: Signature,
Title: Date:
3.
Payment/Reporting Schedule
Organization: Town of Ithaca
Grant#: 18-326
Payment Amount Estimated Payment Date Grant Reports Due
$3,500 7/13/2018 7/31/2019-Final Report
Grantee Contact Person(s):
Mr. William Goodman, Ithaca Town Supervisor
Ms. Tee-Ann Hunter, Town of Ithaca Councilmember
*Please advise the Foundation of any changes to the contact person(s)related to this grant.
Please Note: Grantee should completely expend funds before submitting final report
narrative/accounting. If an extension is required, please contact the indicated program staff
person for approval prior to report due date. Failure to provide scheduled reports from prior
grants on time may delay issuance of payment on current grant(s).
STATE OF p,
of State Taxation and Finance
Charitable Contributions to Local
Governments and School Districts
Guidance
May 169 2018
Executive Summary
The FY 2019 State Budget authorizes local governments and school districts to
establish charitable gift reserve funds and to offer real property tax credits to incentivize
contributions to these new local charitable funds. Under the law, which took effect on
April 12, 2018, such funds may receive unrestricted charitable contributions for the
purposes of addressing education and other charitable purposes. This is an optional
program available to counties, cities, towns, villages, and school districts. Key aspects
of this program are listed below.
• Local governments and school districts may establish a fund to accept voluntary
unrestricted charitable contributions.
• Donations received in these funds are to be used for charitable purposes. For
school districts, these must be used by the district for public educational
purposes.
• Local governments and school districts are also authorized, by local law for local
governments and by resolution for school districts, to establish a property tax
credit for those who donate to these charitable funds.
• The maximum value of the property tax credit is 95 percent of the value of the
contribution. A local government or school district may choose to further limit the
amount or percentage of such credit to be allowed in any given fiscal year.
• To be eligible for the property tax credit, the donation must be received in the 12-
month period prior to the last day prescribed by law that taxes may be paid
without interest or penalties.
• The Department of Taxation and Finance has developed forms to be used by
local governments and school districts to acknowledge receipt of the donation as
well as for the property tax payer to claim the credit.
It is important to note that this program is different from a similar program enacted with
the FY 2019 State Budget allowing charitable donations to the State. These donations
to the State and any related state income tax credit associated with them are separate
and distinct from the optional local government/school district charitable contribution
fund and property tax credit program outlined in this guidance. Further information on
the State program will be forthcoming.
This guidance is designed to outline key aspects of the statute. It does not represent
legal or tax advice. It is recommended that taxpayers consult a qualified tax advisor
regarding their personal situation.
Establishment, Administration, and Uses of Charitable Funds
This section of the guidance outlines:
• how school districts and local governments can establish charitable funds;
• how school districts and local governments are to administer these funds,
including acknowledging receipt of donations; and
• how the contributions received in these funds can be used.
Establishment of Charitable Fund —School Districts
School districts outside of New York City are authorized to establish, by resolution of
their school board, a charitable fund to receive unrestricted charitable monetary
donations for use by the district for public educational purposes. This authority is
granted in subdivision 44 of section 1604 and subdivision 12-b of section 1709 of the
Education Law.
These donations must be "unrestricted"— meaning that the donor may not place any
special restriction upon the use of donated funds. School districts may only use these
funds for the general purposes enumerated in the statute— "public educational
purposes."
This fund is a public governmental fund, and the monies in this fund are to be deposited
and secured like other school district funds, pursuant to section 10 of the General
Municipal Law. These funds may be invested like other funds established by the school
district, pursuant to section 11 of the General Municipal Law, with any interest or gains
from the investments accruing to the charitable fund. The school district is to maintain
an accounting of all deposits, interest or capital gain, transfers and expenditures.
The New York City School District is also authorized, pursuant to subdivision 54 of
section 2590-h of the Education Law, to establish a charitable fund to receive
unrestricted charitable monetary donations for use by the district for public educational
purposes. Although the framework on how the fund will operate is generally consistent
with other school districts (e.g., depositing and investing consistent with General
Municipal Law), given the different governance structure in New York City, the
Chancellor will determine whether to establish the fund.
Charitable Fund Uses — School Districts
School districts are to use donations received by the fund for"public educational
purposes." At the school board's (or Chancellor's for the New York City School District)
discretion, funds shall be transferred from the charitable fund to the general fund for
spending consistent with the charitable purposes of the fund. The amount of taxes to be
2
levied by the school district for any school year shall be determined without regard to
the transfer.
The creation of these charitable contribution funds and the use of resources from these
funds will not impact the calculation of the property tax cap.
Establishment of Charitable Fund — Counties, Cities, Towns, and Villages
The governing boards of counties, cities (including New York City), towns, and villages
are authorized to establish a charitable gifts reserve fund to receive unrestricted
charitable monetary contributions. This authority is granted in section 6-t (counties and
New York City) and section 6-u (all other cities, towns, and villages) in the General
Municipal Law.
These donations must be "unrestricted" — meaning that the donor may not place any
special restriction upon the use of donated funds. Local governments are to use these
resources on charitable purposes that they deem appropriate.
This fund is a public governmental fund, and the monies in this fund are to be deposited
and secured like other local government funds, pursuant to section 10 of the General
Municipal Law. These funds may be invested like other funds established by the local
government, pursuant to section 11 of the General Municipal Law, with any interest or
gains from the investments accruing to the charitable fund.
The governing board shall establish a procedure for contributions to the charitable gifts
reserve fund, which shall include the provision of a written acknowledgement of the gift
to the contributor. The Department of Taxation and Finance has developed this _written__
acknowlgdggn2gOLfM, as discussed below.
Charitable Fund Uses — Counties, Cities, Towns, and Villages
Counties, cities, towns, and villages are to use donations received by the fund for
"charitable purposes."
The governing board of all counties, cities, towns, and villages has the flexibility to
transfer funds from the charitable gifts reserve fund to the general fund or other fund of
the local government whenever appropriate so that funds may be used for charitable
purposes. For counties and New York City, in addition to any other transfers from the
charitable gifts reserve fund made throughout the year, the governing board shall
transfer these funds to the general fund or other fund of the local government within 60
days of the close of a fiscal year.
The creation of these charitable contribution funds and the use of resources from these
funds will not impact the calculation of the property tax cap.
3
Acknowledgement of Donation to the Charitable Fund
When a local government/school district receives a donation to the charitable
contribution fund, the administrator of the fund or the fund's designated agent shall
provide an acknowledgement in duplicate of the donation using the acknowlegggment
form prescribed by the Department of Taxation and Finance. This foram specifies:
• the amount of the contribution,
• the name and address of the donor,
• the day the contribution was received,
• a statement that no goods or services were provided in exchange for the
donation, and
• the signature of the local government/school district administrator of the fund.
If a taxpayer wishes to receive a real property tax credit for their contribution, they must
present this completed acknowledgement form and a credit i to the local
governmentlschool district property tax collecting officer, as outlined below. The local
government/school district shall ensure that the donor does not receive any goods or
services in exchange for the donation.
4
Establishment and Administration of Real Property Tax Credit for
Donations to Charitable Funds
This section of the guidance outlines:
• how school districts and local governments can authorize a real property tax
credit for contributions to their charitable funds, including how they can alter the
value of the credit; and
• how taxpayers can claim the credit, including the timing of donations and
applying for a refund of the credit once taxes have been paid.
Authorizing Real Property Tax Credits for Contributions to Charitable Funds
If a local government or a school district has established a charitable contribution fund„
it is authorized to establish a real property tax credit for contributions to the fund. To
authorize the real property tax credit, a local government must adopt a local law and a
school district must adopt a resolution. This authority is granted in section 980-a of the
Real Property Tax Law.
The amount of the credit cannot exceed 95 percent of the contribution to the charitable
contribution fund. A local government/school district may further limit the value of the
credit, by amount or by percentage of contribution, through local law (local
govemments) or resolution (school districts). After adoption, this lower limit may be
adjusted or repealed, but the changes can only apply prospectively— to fiscal years
after the current fiscal year.
To the extent that contributions to the fund exceed the value of the credits provided, it
would be fiscally prudent to not expend these excess resources until a sufficient time
has passed to ensure that all credits are fully claimed and refunded, as discussed
below.
To ensure that the credit can be properly administered, the local government/school
district must provide a copy of any such local law/resolution to the collecting officer who
collects the taxes of the local government/school district.
Eligibility for Tax Credit—Timing and Ownership
Donations received in the 12-month period prior to the last day prescribed by law that
taxes may be paid without interest or penalties are eligible for a tax credit in that year.
For example, if local government property taxes are due on January 31, 2019 for the
2019 property tax bill, then donations made from February 1, 2018 through January 31,
2019 would be eligible for a tax credit on the 2019 local government property tax bill. If
school district property taxes are due on September 30, 2019, then donations made
5
from October 1, 2018 through September 30, 2019 would be eligible for a tax credit on
the 2019 school district property tax bill.
• If taxes are payable in installments, the 12-month period ends on the last day
prescribed by law on which the first installment of such taxes may be paid without
interest or penalties.
• For the "Big 5" school districts (i.e., New York City, Buffalo, Rochester, Syracuse,
and Yonkers), the 12-month period ends on the last day prescribed by law on
which city taxes may be paid without interest or penalties, or if applicable, on the
last day prescribed by law on which the first installment of such taxes may be
paid without interest or penalties.
• This 12-month period is to be determined regardless of the possibility that the
last day on which taxes may be paid without interest or penalties may be
extended due to a delay in the first publication of the collecting officer's notice or
due to an executive order issued in connection with a state disaster emergency.
In order to be eligible for a tax credit for a given property, the donations must come from
an owner of the property.
Claiming the Credit
Along with the donation acknowledgement form received from the local government/
school district when the donation was made, the property taxpayer is to submit a credit
claim form to the collecting officer for the local government/school district on or before
the last day on which taxes may be paid without interest or penalties. The credit claim
form has been developed by the Department of Taxation and Finance and includes:
• the name of the property owners,
• the day and amount of contributions made to the charitable account during that
year, and
• the address of the property to which the credit claim relates.
The collecting officer for the local government/school district will then give a credit to the
taxpayer equal to 95 percent of the contribution, or such lower amount as may be
prescribed by the local govemment/school district. This will reduce the tax liability on the
parcel accordingly, but may not exceed the property taxes due to that local government/
school district. If property taxes are paid in installments, any excess will be applied to
future installments owed for that year.
Refund of Credit After Taxes Paid
If a property owner fails to present the acknowledgement of donation form and the credit
claim form to the collecting officer on or before the last day on which taxes may be paid
without interest or penalties, the property owner may present these forms to the local
government/school district chief fiscal officer/chief financial officer or their designee and
receive a refund of property taxes in the amount of the credit.
This refund is not eligible for any interest payments from the local government provided
if the local government pays the refund within 45 days of the receipt of the donation
form and credit claim form. This request for a refund may be submitted at any time
during the three-year period beginning immediately after the last day on which taxes
may be paid without interest or penalties.
Issuance of Tax Bills Reflecting Credits
In addition to the processes for claiming the credit and receiving a refund of taxes
described above, a local government may adopt a local law or a school district may
adopt a resolution allowing for the issuance of tax bills that reflect any credits that are
claimed before the tax warrant is issued or before such other date as specified in the
local law/resolution. However, when the taxes for the local government or school
district are collected by a collecting officer employed by a different local government or
school district, the governing body of the local government/school district that employs
the collecting officer must also adopt a resolution agreeing to implement such tax bill
reductions.
Mortgage Escrow Adjustments
The Department of Financial Services, in consultation with the Department of Taxation
and Finance, will promulgate regulations related to the adjustment of mortgage escrow
accounts to reflect these tax credits.
State Income Tax Itemization
The amount of the itemized deduction with respect to the taxes paid on a property that
may be claimed by a taxpayer on state income taxes is to be reduced by the amount of
the credit received.
7
Contact Information
Local government or school district officials with questions can email
LocalCharitableContributions@ny.gov.
Disclaimer: This guidance is designed to outline key aspects of the statute. It
does not represent legal or tax advice. It is recommended that taxpayers consult
a qualified tax advisor regarding their personal situation.
8
Department of Taxation and Finance
NEW Office of Real Property Tax Services
--(I RP-980-a-MCC
f- YORK
STATE Acknowledgement of
Charitable Contribution
Onbehalf of... ................................ (enter name of Charitable Gifts Reserve Fund or
Charitable Fund), I hereby acknowledge receipt of a charitable contribution to the fund in the amount
of$.......................---................................................................-,,- (enter amount) on ......................................................................................................................................................... (enter date)
from: .............. ........................................... (enter donor's name),
who resides at................................
................... (enter donor's residence address).
......................................... .............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Signature of fund administrator or agent Print name
... ................................................................I..............................................................................................................-...... ...............................................................................................................................I................................................-1...... ...............................................................-..'....................................................................... .........................................................................-.11-11"I"I"I"I",.................................
Ti 0
.................................................................................................................................................................................................................................. ..................................................................................................................................................................................................-............................................................................................................................................................................................................................................................
No goods or services were provided in exchange for this donation.
Department of Taxation and Finance
NEW Office of Real Property Tax Services
-'1111 RP-980-a-CCF
r- YORK (5118)
STATE
® for Property Tax Credit
N::,- For a Charitable Contribution
Name(s)of owner(s) —
Property address(shwat address)ss) Mailing address rif d' rent fmrn pmpe*address) Unit
Municipality State ZIP code Municipality State ZIP code
Section-block-lot(avaflable on property tax bill)
I/we hereby request a credit against the municipal or school district property taxes due an this property, based
upon the fact that I/we made a contribution to the Charitable Gifts Reserve Fund or Charitable Fund that was
set up by that municipality or school district.Attached is the Acknowledgement Form (Form RP-980-a-ACC)
that sets forth the amount and date of the contribution. Thank you.
[S—I,n�L�—e . .......................
......................................................................................................... ..............................................—-—-----—""".............................
...... .......... ....................................
............-'..'......................................... ................ ......................................... ....................................I.,.,.,.,.,.,...........................-
.. ..
[Signa, ......................................................................... . .
...................................................................... ........................................................................................... Dat ......................................................................................
...................................................................... ..............................I.,.,.,.,.,.,.,.,................ ......................... -------.................... .. ....... .................................................
Reminder: Be sure to attach to this form the Acknowledgement Form that you received from the Fund
(Form RP-980-a-ACC).
For collecting officer's use:The amount of the allowable credit is $ (enter 95% of the amount of
the contribution, or it a lesser limit was established by the municipality or school district, enter the amount of the allowable
credit).
nature.................. ........... ..................................................................................................................... . .............................................................................................................. Date ................... ................I'll,.............
Charitable Contributions Frequently Asked Questions I The State of'... haps://www.ny.gov/local-government-charitable-contributions/charita...
Charitable Contributions Frequently Asked
Questions
General Information
When does the law take effect?
The law took effect when signed by the Governor in April 2018. Local
governments and school districts are currently authorized to establish charitable
funds.
Has the IRS indicated whether contributions to local charitable funds will be
deductible for federal tax purposes?
4n May 23, 2018, the IRS issued a Notice announcing its plans to propose
regulations that will address the federal tax treatment of certain contributions to
state and local governments. No regulations or guidance have been issued to
date. As always, taxpayers should be advised to consult a qualified tax advisor
regarding their personal situation.
Can local governments and school districts make changes to the
Acknowledgment of Contribution and Credit Claim forms that the Department
of Taxation and Finance has provided?
No, but local governments and school districts are free to produce ancillary
informational materials.
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Charitable Contributions Frequently Asked Questions I The State...of... htl.ps:Hwwm-ny.govflocal government,charitable-contribution,lkharita,..
If one unit of local government sets up a charitable fund, can contributions to
those funds generate tax credits that can be applied against property taxes
owed to other units of government? For example, if a town sets up a
charitable fund, will contributions to that fund provide tax credits that can be
applied against school, village, or county taxes?
Each school district and unit of local government must decide for itself whether
to establish a charitable fund and whether to offer a tax credit for contributions to
that fund. Those tax credits are specific to that locality and cannot be applied to
taxes levied by other jurisdictions.
Can special districts such as fire districts set up a local charitable fund
program under the statute?
No. The statute authorizes the governing boards of counties, cities (including
New York City), towns, villages, and school districts to establish a charitable gifts
reserve fund to receive unrestricted charitable monetary contributions.
Can a local government or school district create a new 501(c)(3) or designate
an existing 501(c)(3) to receive contributions that qualify for tax credits?
No. The governing boards of counties, cities (including New York City), towns,
villages, and school districts are authorized to establish a charitable gifts reserve
fund to receive unrestricted charitable monetary contributions. This authority is
granted in section 6-t of the General Municipal Law (counties and New York City),
section 6-u of the General Municipal Law (all other cities, towns, and villages),
and subdivision 44 of section 1604, subdivision 12-b of section 1709, and
subdivision 54 of section 2590-h of the Education Law (school districts).
This is a fund of the government itself, and the monies in this fund are to be
deposited and secured like other local government or school district funds,
pursuant to section 10 of the General Municipal Law (see Guidance at page 3).
Therefore, contributions received by this public governmental fund need to be
received by the local government or school district itself, not a newly created or
designated 501(c)(3).
Fund Administration
of 6 711212018, 11:02 AM
Charitable Contributions Frequently Asked Questions I The State of... ht(ps://www.ny.gov/lucal-government-charitable-contributions/charita...
Who will administer the local charitable funds and can administration be
delegated?
The governing board of the local government or school district must designate a
local official, such as the Chief Fiscal Officer or Finance Director, to serve as the
fund's administrator. The Administrator is authorized to appoint agents to act on
the Administrator's behalf for purposes of administering the charitable fund.
Can contributions be made in the form of real property?
No. Contributions must be monetary.
Can contributors direct that their contributions be used for specific purposes?
No. Contributions must be unrestricted for use by school districts and local
governments for public educational and charitable purposes, respectively.
How should local governments and school districts account for the charitable
gift reserve funds on their books?
The Office of the State Comptroller will establish appropriate account codes.
We are considering the creation of a single charitable fund to cover a number
of local governments. Would this be permitted, and, if so, would this constitute
as a shared services activity under the recently enacted County Wide Shared
Services law that would qualify for state matching funds?
Local governments and school districts are required to establish their own
individual charitable funds; a single fund for multiple local governments or school
districts is not permitted. However, to the extent that net savings can be
demonstrated by sharing services related to the fund (e.g., two towns sharing a
fiscal officer that manages both towns' finances, including the separate charitable
funds), matching funds could be available, consistent with the other requirements
of the County-Wide Shared Services Initiative. See the New York State
Department State website for a full description of the County-Wide Shared
Services Initiative.
1 of 6 7/12/2018, 11:33 AM
Charitable Contributions Frequently Asked Questions I The state of... https://www.ny.gov/log:al-governmvn,G-chariiable-contributi(Yn.%/i:,harita.-,
Tax Credit Administration
How do taxpayers who make charitable contributions claim their property tax
credits?
A taxpayer who wishes to claim a credit for contributions to a local charitable
fund should present a completed credit claim form to the tax collector for that
locality, together with a copy of the acknowledgement form for that donation.
Can a local government and school districts take measures to ensure that
property tax credits are not fraudulently claimed?
Yes. Local governments and school districts can take steps to ensure that credit
claims are legitimate by, for example, providing for information sharing between
fund administrators and tax collectors.
The guidance states that donations must be received in the 12-month period
prior to the last day prescribed by law that taxes may be paid without interest
or penalties to be eligible for a tax credit in that year. What if taxes are paid in
installments?
Taxpayers who have made donations in the 12-month period prior to the last day
prescribed for paying the first tax installment without interest or penalties can
claim a tax credit based on that donation. The credit will be applied to the first
installment and any excess credit will be applied to the subsequent installments
until the credit is exhausted.
Contributions made after the last day prescribed for paying the first tax
installment without interest or penalties will not be able to claim a tax credit
based on that donation until the following year.
Will tax collectors be able to certify tax warrants when many of their receipts
have come in the form of credit claims?
For purposes of certifying the warrant, each credit should be treated as if the
recipient of the credit had paid cash in the amount of the credit. The amount of
taxes remaining to be collected for the corresponding county, city, town, village
or school district should be reduced accordingly. To the extent the Real Property
Tax Law normally requires property tax payments to be applied to satisfy the
warrant in a specific order (e.g., first to town taxes and then any "residue" goes to
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Charitable Contributions Frequently Asked Questions I The State of... htipsa/www.ny.gov/local-,government charitable-contributionskharita....
the county; see§ RPTL 904(2); see also Town Law §§ 35 and 37), the charitable
credit statute would take precedence over that requirement. That is because it
specifically states that "the owner or owners of real property shall be allowed a
credit against the real property taxes of a participating municipal corporation that
have been imposed upon such property" (RPTL § 980-a(1)(b).
How can a taxpayer who pays property taxes through an escrow account with
his or her banks claim the credit to reduce property tax liability?
Taxpayers who make charitable contributions entitling them to real property tax
credits but nonetheless pay their taxes in full (without taking into account the
value of the credit) may present the acknowledgment form and the credit claim
form to the local government/school district chief fiscal officer/chief financial
officer or their designee to receive a refund of property taxes in the amount of
the credit. This refund mechanism would be available to taxpayers who pay their
taxes through an escrow account with a bank. The Department of Financial
Services, in consultation with the Department of Taxation and Finance, will
promulgate regulations related to mortgage escrow accounts.
If a taxpayer makes a large donation in one year, can the tax credit associated
with that donation be used to offset multiple years of property taxes?
No. A donation must be received in the 12-month period prior to the last day
prescribed by law that taxes may be paid without interest or penalties in order to
be eligible for a tax credit in a given year.
Do tax collecting officers have to accept these tax credits as payment?
Yes. If a local government or school district has opted to provide a tax credit, the
tax collecting officer that collects that local government's or school district's taxes
must accept the credit as payment.
Contact
Local government or school district officials with questions can
email LocalCharitableContributions@nygov.
5 of 61 7/12/2018, 11.33 A
MEETING OF THE ITHACA TOWN BOARD
Monday, July 23, 2018
TB Resolution 2018 —Adopt Consent Agenda
Resolved that the Town Board of the Town of Ithaca hereby approves and/or adopts the
following Consent Agenda items:
a. Approval of Town Board minutes
b. Approval of Town of Ithaca Abstract
Moved: Seconded:
Vote: Ayes —
TB Resolution 2018 - a: Approval of Minutes of June 25, 2018 and July 9, 2018
Whereas the draft Minutes of the June 25 and July 9, 2018 meetings of the Town Board
have been submitted for review and approval, now therefore be it
Resolved that the Town Board hereby approves the submitted minutes, with changes, as
the final minutes of the meetings of June 25 and July 9, 2018 of the Town Board of the Town of
Ithaca.
MEETING OF THE ITHACA TOWN BOARD
Monday,June 25, 2018
Minutes
Board Members Present: Bill Goodman, Supervisor; Pat Leary, Tee-Ann Hunter, Eric Levine,
Rich DePaolo, and Rod Howe Absent: Pamela Bleiwas
Staff Present: Susan Ritter, Director of Planning, Bruce Bates, Director of Code Enforcement;
Mike Solvig, Director of Finance, Judy Drake, Director of Human Resources; Paulette Rosa,
Town Clerk; and Jim Weber, Highway Superintendent
1. Call to Order —Meeting was called to order at 4:34 p.m.
2. Discuss and consider award of contract—2018 Sanitary Sewer Manhole Rehabilitation
Project
Mr. Weber reported that this is a new company out of Massachusetts but the checks came back
fine.
TB Resolution 2018 -086: Authorization to Award the Contract for the 2018 Sanitary
Sewer Rehabilitation Proiect
Whereas: The adopted 2018 Ithaca Town Budget included $300,000 for Sanitary Sewer
Rehabilitation, which includes Manholes; and
Whereas:pursuant to the New York State Environmental Quality Review Act
("SEQRA") and its implementing regulations at 6 NYCRR Part 617, it has been determined by
the Town Board that approval, construction and implementation of the 2018 Sanitary Sewer
Rehabilitation Project (the "Improvement" or"Project") are a Type 11 Action because the Action
constitutes "replacement, rehabilitation or reconstruction of a structure or facility, in kind, on the
same site," and thus approval, construction and implementation of the Improvement are not
subject to review under SEQRA; and
Whereas: On June 15, 2018, the Director of Public Works/Highway Superintendent
(Director)received bids for the Project; and
Whereas: The Director has reviewed the bids and qualifications of the bidders and has
determined the lowest responsive bid in the amount of$174,450 was made by the lowest
responsible bidder, National Water Main Cleaning Company, 25 Marshall Street, Canton MA
02021; now therefore be it
Resolved: That the Town Board hereby authorizes the award of the contract for the Town
of Ithaca 2018 Sanitary Sewer Manhole Rehabilitation Project to National Water Main Cleaning
Company; and be it further
TBS 2018-06-25 Pg. 1
Resolved: that the Town Supervisor is authorized to execute such contract subject to
approval of the final contract documents by the Town Engineer and Attorney for the Town; and
be it further
Resolved: that the Director is authorized to approve change orders to such contract upon
receipt of appropriate justification provided the maximum amount of such change orders shall
not in the aggregate exceed $17,550.00 without prior authorization of this Board, and provided
further that the total project cost, including contract, engineering, legal, inspection, and other
expenses, does not exceed the maximum authorized cost of$192,000 for the project.
Moved: Rod Howe Seconded: Eric Levine
Vote: Ayes —Howe, Levine, Leary, Goodman, DePaolo and Hunter
3. Discuss and consider authorization for the Town Supervisor to sign a contract
associated with the NYS DOS grant: Cayuga Lake Watershed Plan Intermunicipal
Organization and Implementation Plan
Ms. Hunter noted that this is a grant the IO got back in 2017 and the contract is finally here and
ready to be signed. This focusses on looking at the IO structure and prioritizing and assisting
with projects for the watershed municipalities.
TB Resolution 2018 -087: Authorization for the Town Supervisor to sign the contract
between NYS Department of State for the Cayu2a Lake Watershed Plan Intermunicipal
Organization and Implementation Grant(Contract#010000945)
Whereas the Cayuga Lake Watershed Intermunicipal Organization has applied for and
received a grant"Cayuga Lake Watershed Intermunicipal Organization and Implementation"
where the Town of Ithaca is acting as the Administrative Agency, now therefore be it
Resolved that the Town Board authorizes the Tow Supervisor to sign any contracts and
addendums associated with the grant, subject to the review of the Attorney for the Town.
Moved: Tee-Ann Hunter Seconded: Rich DePaolo
Vote: Ayes —Hunter, DePaolo, Goodman, Leary, Levine and Howe
4. Discuss and consider authorization for the Town Supervisor to sign an agreement with
HOLT to begin a study of the Public Works Facility
Mr. Weber noted that there may be an addendum after discussions with Mr. Goldsmith regarding
the green/sustainability options tied to the NYSERDA grant monies we have identified will be
used for this project. He also said that he did reach out to the company that did the original
building and design but they are no longer in business and another company did not respond.
HOLT will prepare different options between 5,000 and 10,000 square foot addition for the
additional staff we have hired and intend to hire.
TBS 2018-06-25 Pg. 2
TB Resolution 2018 - 088: Authorizing the Town Supervisor to sign a contract with Holt
Architects P.C. for Space Study for the Administration Expansion of the Public Works
Facility
Whereas, the Town Board approved and allocated funds in the 2018 Budget for the
Space Study for the Administration Expansion of the Public Works Facility, and
Whereas, a cost proposal has been prepared and submitted for approval for the Space
Study which will include a needs assessment and options, not to exceed $20,995.00 now
therefore be it
Resolved, that the Town Board hereby authorizes the Town Supervisor to sign the
contract with Holt Architects P.C. for the Space Study of the Administration Expansion at the
Public Works Facility, subject to the approval of the Attorney for the Town.
Moved: Rod Howe Seconded: Rich DePaolo
Vote: Ayes—Howe, DePaolo, Hunter, Leary, Goodman and Levine
5. Discuss and consider authorization to apply for two Community Forest grants:
Mr. DePaolo asked what effect this really has on invasives given the limited scope and money
allocated and Ms. Ritter responded that any kind of work on getting rid of invasives is good and
we focus on the trails and it keeps the trails clearer. Of course, more would be great, but any
kind of removal is good, especially the planting of trees which increase the shade and hinders the
invasives since they don't care for shade.
TB Resolution 2018 -089: Authorization to Apply for Funding through the New York State
Department of Environmental Conservation's 2018 Urban and Community Forestry Grant
Program to Remove Invasives and Plant Native Trees and Shrubs Along the South Hill
Recreation Way
Whereas, the New York State Department of Environmental Conservation (NYSDEC)
has announced the availability of funding under the 2018 Urban and Community Forestry Grant
Program, which includes a category for Tree Maintenance, and
Whereas, the maximum assistance allowed toward the cost of the project is $50,000 for
Community Grants, with Tree Maintenance grants requiring a 25%local match, and
Whereas, the past three years the Town has been budgeting funds to eliminate invasive
plants and plant native trees and shrubs in Town parks and trails; and
Whereas, the South Hill Recreation Way has a variety of woody invasive plants along
the entire length and would be an ideal location to focus invasive removal and native plantings;
and
TBS 2018-06-25 Pg. 3
Whereas, the Town estimates the total cost to be less than $62,500 to remove the
invasive plants and plant native trees and shrubs along the South Hill Recreation Way, outlined
further in the application for this Tree Maintenance grant; and
Whereas, grant applications are due by July 12, 2018; now, therefore, be it
Resolved, that William Goodman, as Supervisor of the Town of Ithaca, is hereby
authorized and directed to file an application for a Tree Maintenance grant under NYSDEC's
2018 Urban and Community Forestry Grant Program in an amount not to exceed $62,500, and
upon approval of said request to enter into and execute a project agreement the NYSDEC for
such financial assistance to the Town of Ithaca for Tree Maintenance.
Moved: Tee-Ann Hunter Seconded: Pat Leary
Vote: Ayes —Hunter, Leary, DePaolo, Goodman, Levine and Howe
TB Resolution 2018 -090: Authorization to Apply for Funding through the New York State
Department of Environmental Conservation's 2018 Urban and Community Forestry Grant
Program to Develop a Community Forest Management Plan
Whereas, the New York State Department of Environmental Conservation (NYSDEC)
has announced the availability of funding under the 2018 Urban and Community Forestry Grant
Program, which includes a category for Community Forest Management Plans, and
Whereas, the maximum assistance allowed toward the cost of the project is $50,000 for
Community Grants, with Community Forest Management Plans not requiring any local match,
and
Whereas, the development of a Community Forest Management Plan is an important
step to promote the long term health of the Town's trees and forest lands; and
Whereas, the Town estimates the total cost to be less than $50,000 to develop a
Community Forest Management Plan, outlined further in the application for this Community
Forest Management Plan; and
Whereas, grant applications are due by July 12, 2018; now, therefore, be it
Resolved, that William Goodman, as Supervisor of the Town of Ithaca, is hereby
authorized and directed to file an application for a Community Forest Management Plan under
NYSDEC's 2018 Urban and Community Forestry Grant Program in an amount not to exceed
$50,000, and upon approval of said request to enter into and execute a project agreement the
NYSDEC for such financial assistance to the Town of Ithaca for a Community Forest
Management Plan.
Moved: Eric Levine Seconded: Pat Leary
Vote: Ayes —Levine, Leary, Hunter, Howe, Goodman and DePaolo
TBS 2018-06-25 Pg. 4
6. Discuss and consider a Resolution of Appreciation—Stanley Schrier
TB Resolution 2018 - 091: Recognition of Stanley Schrier's Dedicated Years of Service to
the Community
Whereas, Stanley Schrier, Laborer, started his career with the Town the summer of 1984
as he worked at Town Hall through the County Summer Job Training Program; and
Whereas, Stanley was appointed as a full-time Janitor for Town Hall effective
September 28, 1984, and has served continuously since that date; and
Whereas, with the purchase of a new Town Hall in 2000, Stanley was promoted to
Laborer and began working for the Town's Public Works Department; and
Whereas, effective June 30, 2018, Stanley has chosen to retire from his employment with
the Town, after thirty three (33)years of dedicated service; and
Whereas, Stanley was a responsible and highly dedicated to maintaining an effective
recycling program for the Town's facilities; and
Whereas, Stanley was always known for doing nice things for his fellow employees,
which was appreciated; and
Whereas, Stanley took a great interest in native trees, shrubs and plants and has helped
install hundreds of flower bulbs at Town Hall and town parks; and
Whereas, Stanley was always diligent about the safety of the crew when providing
flagging coverage and skillfully handled some difficult assignments such as Sand Bank Road
reconstruction; and
Whereas, the Town of Ithaca has greatly benefited from Stanley's devotion and his
desire to serve our community in order to make it a better place to live; now, therefore, be it
Resolved, that the Town Board of the Town of Ithaca, on behalf of the Town and its
citizens, expresses its sincere appreciation and gratitude to Stanley Schrier for his dedicated
service to our community.
Moved: Pat Leary Seconded: Eric Levine
Vote: Ayes —Leary, Levine, Goodman, Howe, Hunter and DePaolo
7. Committee Reports
a. Planning Committee—Mr. DePaolo reported that the next meeting is scheduled for
August with Chainworks and a possible PDZ for the monastery as well as duplexes and
possible outdoor burning again. The Town did receive a complaint about outdoor burning
TBS 2018-06-25 Pg. 5
so the issue is back. Some discussion followed and outdoor burning was referred to
Codes and Ordinances which will be starting up again to also look at noise ordinance.
b. Public Works Committee—Mr. Howe reported that they talked about the Chase Lane
ditches and the petition we received; the residents will talk with the neighborhood about
adding fog lines. Mr. DePaolo did say that he took a fieldtrip up there and the dip is
significant and an issue for him and asked if there is some way that it is not so precipice.
Mr. Weber explained that there is not a lot of room because of the way the utilities were
laid out when the development went in which puts a lot of constraints on how that area
can be done.
Mr. Goodman added that he would like to have a longer discussion at the next study
session so the Board understands what the standards and options are for dealing with
stormwater issues.
The Amabel Sewer Transportation Corporation was discussed and a figure recommended
and forwarded to counsel for review as well as project updates given.
There is a sink hole at East Shore Drive which is between the railroad and the property
owner and not a town issue. Meetings are happening but it is not a town issue and the
railroad is saying it is not their issue.
Drainage issues on Westview Lane were discussed which are due to a property owner
needing to maintain his property correctly and Jim will talk to him.
Bostwick Rd Cemetery request for additional work was discussion and Mr. Goodman
will be talking to the property owner since the cemetery is on land not owned by the
town.
Ms. Hunter talked about starting the paper newsletter up again for things such as resident
responsibility for ditches and other information we need to get out to our residents. Some
discussion followed on cost and effectiveness and Ms. Rosa noted that in establishing the
digital newsletter, the option was given for those that liked or wanted a hard copy to sign
up for one and there were about 50 people that did. She added that we now have all of
the Bolton Point email addresses added to the 200 or so email addresses we had and the
last newsletter which had the rental registry on it, there was an uptick in calls from people
asking questions about it who said they read it in the emailed newsletter. Social media
outlets were briefly touched on also.
i. Coddington Road Project—Mr. Weber explained that there is a County project
happening which we were invited to participate in some of the planning meetings
and it was determined that during the watermain work and re-profiling of the
road, it would behoove the town to do some maintenance and completion of our
watermain through the rest of the intersection. Our counsel stated that easements
should be gotten and if that is required, the project would be stopped by the State.
There is some question whether an easement is needed but because the bid has
TBS 2018-06-25 Pg. 6
been opened, the town needs to decide whether easements are needed for utility
improvements during this project. All the properties are served by the watermain
right now. Because the watermain is under the pavement, the thought was
probably that they weren't needed back when it was put it. Piggybacking on the
County project will reduce the disruption to the residents and save the Town some
money. The Board discussed different scenarios and postponed any decision until
the July meeting when they could seek the advice of counsel.
c. Personnel and Organization Committee—Ms. Drake reported that the staffing plan
was discussed in advance of budget discussion and the noise ordinance was referred to
COC.
d. Budget Committee—Mr. Levine reported that May was on sales and mortgage tax
collections and began talking about the 5 Year Capital Improvement Plan and the
Staffing Plans which will continue at the June meeting this Wednesday.
e. Ad Hoc Committees—Mr. Goodman reported on the SJC Committee briefly which
focused on the Ithaca Beer discharge issue and Bolton Point budget meetings.
8. Consent Agenda
TB Resolution 2018 -092: Adopt Consent Agenda
Resolved that the Town Board of the Town of Ithaca hereby approves and/or adopts the
following Consent Agenda items:
a. Approval of Town Board minutes
b. Approval of Town of Ithaca Abstract
c. Ratification of permanent appointments —Public Works
Moved: Eric Levine Seconded: Rich DePaolo
Vote: Ayes — Levine, DePaolo, Hunter, Howe, Leary and Goodman
TB Resolution 2018 -092a: Approval of Minutes of June 11, 2018
Whereas the draft Minutes of the June 11, 2018 meetings of the Town Board have been
submitted for review and approval, now therefore be it
Resolved that the Town Board hereby approves the submitted minutes, with changes, as
the final minutes of the meetings of June 11, 2018 of the Town Board of the Town of Ithaca.
TB Resolution 2018 - 092: Town of Ithaca Abstract
Whereas the following numbered vouchers have been presented to the Ithaca Town
Board for approval of payment; and
TBS 2018-06-25 Pg. 7
Whereas the said vouchers have been audited for payment by said Town Board; now
therefore be it
Resolved that the governing Town Board hereby authorizes the payment of the said
vouchers in total for the amounts indicated.
VOUCHER NOS. 788 - 850
General Fund Townwide 43,580.28
General Fund Part-Town 2,017.29
Highway Fund Town Wide DA 2,352.52
Highway Fund Part Town DB 13,827.24
Water Fund 5,622.54
Sewer Fund 9,299.92
Risk Retention Fund 187.33
Forest Home Lighting District 39.97
Glenside Lighting District 11.94
Renwick Heights Lighting District 20.63
Eastwood Commons Lighting District 27.94
Clover Lane Lighting District 3.70
Winner's Circle Lighting District 5.55
Burleigh Drive Lighting District 13.01
West Haven Road Lighting District 51.65
Coddington Road Lighting District 30.05
TOTAL 77,091.56
TB Resolution 2018 —092: Ratify Permanent Appointment of Senior Civil Engineer and
Civil Engineer
Whereas Daniel Thaete was provisionally appointed as the Senior Civil Engineer,
effective June 5, 2016,pending the next civil service exam; and
Whereas David O'Shea was provisionally appointed as the Civil Engineer, effective
August 22, 2016,pending the next civil service exam; and
Whereas the Tompkins County Civil Service office has provided the certificate of
eligible listing for the Senior Civil Engineer and Civil Engineer titles and Daniel Thaete and
David O'Shea are reachable candidates on the corresponding list; now, therefore be it
Resolved the Town Board of the Town of Ithaca does hereby ratify the Director of Public
Works permanent appointment of Daniel Thaete as Senior Civil Engineer and David O'Shea as
Civil Engineer, effective June 12, 2018; and be it further
TBS 2018-06-25 Pg. 8
Resolved an eight(8) week probationary period applies with no further action by the
Town Board if there is successful completion of the probationary period as determined by the
Director of Public Works.
9. Correspondence—Ms. Rosa noted that the Dandy Mart has submitted a 30-day notice for
taking over the Rogans' Corners convenience store's liquor license. Some discussion
followed and alcohol is served at the convenience store with the food service there. The
Board had no issue with the renewal or issuance in their name. Ms. Rosa will send out
notification of the Board's nonissue with the license.
10. Adjourn Meeting was adjourned upon a motion and a second at 5:1p.m. Unanimous
Submitted by
Paulette Rosa, Town Clerk
TBS 2018-06-25 Pg. 9
MEETING OF THE ITHACA TOWN BOARD
Monday, July 9, 2018
Minutes
Board Members Present: Bill Goodman, Supervisor; Pamela Bleiwas, Deputy Town
Supervisor; Pat Leary, Tee-Ann Hunter, Eric Levine, Rich DePaolo, and Rod Howe
Staff Present: Susan Ritter, Director of Planning; Bruce Bates, Director of Code Enforcement;
Judy Drake, Director of Human Resources; Michael Solvig, Finance Director; Deb DeAugistine,
Deputy Town Clerk; Jim Weber, Highway Superintendent; and Susan Brock, Attorney for the
Town
1. Call to order and Pledge of Allegiance
Mr. Goodman called the meeting to order at 6:10 p.m.
2. Persons to be heard and Board comments
No one came forward to address the board.
3. 5:30 p.m. public hearing regarding a local law to override the Tax Levy Limit
established in General Municipal Law §3-c
Mr. Goodman opened the public hearing at 5:35 p.m.; hearing no one, he closed the public
hearing at 5:36.
a. Consider Adoption
TB Resolution No. 2018-093: Adopting a Local Law to Override the Tax Levy Limit
Established in General Municipal Law §3-c.
Whereas, municipalities of the State of New York are limited in the amount of real property
taxes that may be levied each year under the tax levy limit established in General Municipal Law
§3-c, and
Whereas, subdivision 5 of General Municipal Law §3-c expressly authorizes a municipality to
override the tax levy limit by the adoption of a local law approved by vote of at least sixty
percent (60%) of the governing body, and
Whereas, at its meeting on June 11, 2018, the Town Board of the Town of Ithaca reviewed and
discussed a proposed local law to override the tax levy limit and adopted a resolution for a public
hearing to be held by said Town on July 9, 2018 at 5:30 p.m. to hear all interested parties on the
proposed local law entitled "A LOCAL LAW TO OVERRIDE THE TAX LEVY LIMIT
ESTABLISHED IN GENERAL MUNICIPAL LAW §3-C"; and
Whereas, notice of said public hearing was duly advertised in the Ithaca Journal; and
TB 2018-07-09 Pg. 1
Whereas, said public hearing was duly held on said date and time at the Town Hall of the Town
of Ithaca and all parties in attendance were permitted an opportunity to speak on behalf of or in
opposition to said proposed local law, or any part thereof, and
Whereas, pursuant to the New York State Environmental Quality Review Act ("SEQRA") and
its implementing regulations at 6 NYCRR Part 617, it has been determined by the Town Board
that adoption of the proposed local law is a Type H action because it constitutes "routine or
continuing agency administration and management, not including new programs or major
reordering of priorities that may affect the environment," and thus this action is not subject to
review under SEQRA.
Now, therefore, be it
Resolved, that the Town Board of the Town of Ithaca hereby adopts Local Law No. 3 of 2018
entitled "A LOCAL LAW TO OVERRIDE THE TAX LEVY LIMIT ESTABLISHED IN
GENERAL MUNICIPAL LAW §3-C", and be it further
Resolved, that the Town Clerk is hereby authorized and directed to file said local law with the
Secretary of State as required by law.
Moved: Eric Levine Seconded: Rod Howe
Vote: Ayes: DePaolo, Hunter, Levine, Goodman, Bleiwas, Leary, Howe
4. 5:30 p.m. public hearing regarding a proposed local law amending Chapter 270 of the
Town of Ithaca Code, titled "Zoning," and the Town Zoning Map to rezone tax parcels
#31.-2-6(portion of) and 31.-2-28 located at 617 and 619 Five Mile Drive from Low
Density Residential to Medium Density Residential
Mr. Goodman opened the public hearing at 5:37 p.m.; hearing no one, he closed the public
hearing at 5:37.
a. Consider Adoption
Ms. Ritter said that this came before the town board a while back. Now that Ms. Cosentini has
submitted all the information on the sewage works corporation, the project can move forward.
She said the planning board made their negative determination in May of 2015 and reaffirmed it
on December 1, 2015 when there were changes made to the subdivision proposal. Since the
subdivision approval expired, Ms. Cosentini got a subsequent approval from the planning board
on March 6, 2018.
TB Resolution No. 2018-094: Local Law Amending Chapter 270 of the Town of Ithaca
Code, Titled "Zoning", and the Town Zoning Map to Rezone Tax Parcel 31.-2-6 (Portion
of) and 31.-2-28 Located At 617 And 619 Five Mile Drive From Low Density Residential To
Medium Density Residential
TB 2018-07-09 Pg. 2
Whereas, a resolution was duly adopted by the Town Board for the Town of Ithaca for a public
hearing to be held by said Town Board on July 9, 2018, at 5:30 p.m. to hear all interested parties on
a proposed local law entitled "A Local Law Amending Chapter 270 of the Town of Ithaca Code,
Titled"Zoning," and the Town Zoning Map To Rezone Tax Parcels #31.-2-6 (Portion of) and
31.-2-28 Located at 617 And 619 Five Mile Drive From Low Density Residential to Medium
Density Residential"; and
Whereas, said public hearing was duly held on said date and time at the Town Hall of the Town
of Ithaca and all parties in attendance were permitted an opportunity to speak on behalf of or in
opposition to said proposed local law, or any part thereof, and
Whereas, pursuant to the New York State Environmental Quality Review Act ("SEQRA") and
its implementing regulations at 6 NYCRR Part 617, adoption of said local law is a Type I Action
for which the Planning Board of the Town of Ithaca, acting as lead agency in an environmental
review with respect to the project made a negative determination of environmental significance
on May 5, 2015, reaffirmed Dec 1, 2015, and made another negative determination on March 6,
2018 when the subdivision received re-approval following its expiration, after having reviewed
and accepted as adequate a Long Environmental Assessment Form Parts 1,2 and 3; and
Whereas, the Town Board finds it is in the best interests of the Town and its citizens to adopt the
local law; now, therefore, be it
Resolved, that the Town Board of the Town of Ithaca hereby adopts Local Law No. 4 of 2018
entitled"A Local Law Amending Chapter 270 of the Town of Ithaca Code, Titled"Zoning,"
and the Town Zoning Map to Rezone Tax Parcels # 31.-2-6 (Portion of) and 31.-2-28 Located
at 617 and 619 Five Mile Drive From Low Density Residential to Medium Density
Residential", and be it further
Resolved, that the Town Clerk is hereby authorized and directed to file said local law with the
Secretary of State as required by law.
Moved: Rich DePaolo Seconded: Tee-Ann Hunter
Vote: Ayes: DePaolo, Hunter, Levine, Goodman, Bleiwas, Leary, Howe
5. Discuss and consider approval of a sewage works corporation connected with the
Amabel Subdivision.
Mr. Goodman said the state requires this. In order to create the sewage works corporation for the
development, the town needs to authorize it. If it goes belly up in the future, the town will be
responsible for taking it over, and that's why the state requires that the town be involved in
approving the corporation.
TB 2018-07-09 Pg. 3
Ms. Hunter asked if the O&M charges will be billed to the residents by the wastewater treatment
plant.
Ms. Ritter responded that for first five years, the O&M will be taken care of by the homeowners
association.
Ms. Brock said none of that is being dealt with now. All the board is doing is giving your
consent for them to submit their articles of incorporation to the state. The sewer rates you
approve and how they're assessed, all the bonding, and any of the costs the town can recover will
be dealt with in the future.
Mr. Goodman said he thought Ms. Hunter's question was that if at some point in the future, the
sewage works corporation ceases to operate and the town has to take it over, will we still be able
to bill the houses for the specific expenses of the private infrastructure.
Ms. Brock said you can bill it just to them or you can deal with it a different way, such as setting
up a backup sewer district to come into effect. There are options.
TB Resolution 2018-095: Consent to the Incorporation of a Sewage-Works Corporation for
the Amabel Pocket Neighborhood
Whereas, the Amabel Pocket Neighborhood project consists of 30 new single-family residential
home lots, and the project includes a private sewage pump station, associated private sewer
collection lines, and the proposed formation of a Sewage-Works Corporation,pursuant to Article
10 of the New York State Transportation Corporations Law, and
Whereas, on May 5, 2015, the Town of Ithaca Planning Board, acting as lead agency in a
coordinated environmental review for the Amabel project, issued a negative determination of
environmental significance under the New York State Environmental Quality Review Act
(SEQR), and on December 1, 2015, the Planning Board reaffirmed the negative determination of
environmental significance, and
Whereas, on December 15, 2015, the Planning Board granted conditional final subdivision
approval, which approval subsequently expired, and
Whereas, on March 6, 2018, the Town of Ithaca Planning Board, acting as lead agency in a
coordinated environmental review for the resubmitted Amabel project, issued a negative
determination of environmental significance under SEQR and granted conditional preliminary
and final subdivision approval, and
Whereas, on November 8, 2016, the Ithaca Town Engineer determined the plans and
specifications for the proposed private sewage disposal system meets the Town of Ithaca
standards for sanitary sewage disposal systems, the Town has sufficient capacity to convey the
flows from the Amabel development to the Ithaca Area Wastewater Treatment Plant
(IAWWTP), and the IAWWTP (of which the Town is a co-owner)has sufficient capacity to treat
the flows, and
TB 2018-07-09 Pg. 4
Whereas, the New York State Department of Environmental Conservation approved the
conceptual design of the proposed sewage disposal system on April 26, 2017, and
Whereas,pursuant to Transportation Corporations Law § 116, on April 30, 2018, New Earth
Living, LLC requested the Town Board's consent to the incorporation of a Sewage-Works
Corporation for the Amabel Pocket Neighborhood,
Now, therefore, be it
Resolved, that the Town Board of the Town of Ithaca hereby consents to the incorporation of a
Sewage-Works Corporation under the provisions of Article 10 of the New York State
Transportation Corporations Law, to be known as the Amabel Sewage-Works Corporation, for
the purpose of supplying sewage collection services only to Town of Ithaca tax parcels 31.-2-28
and 31.-2-6 (portion thereof), in accordance with the plans and specifications for the project's
sewer collection system as approved by the Ithaca Town Engineer, and be it further
Resolved, that the Town Supervisor is authorized to execute any certifications or other
documents that are required to be appended to the Certificate of Incorporation of the Sewage-
Works Corporation showing the Ithaca Town Board's consent to the incorporation, and be it
further
Resolved, that pursuant to Transportation Corporations Law § 120, the Town of Ithaca shall
have the option to purchase or condemn the stock or assets of the Sewage-Works Corporation
and/or its successors and assigns at any time by serving notice in accordance with § 120 of the
Transportation Corporations Law, and upon doing so, the Town shall pay fair market value for
the stock or assets, and be it further
Resolved, that notwithstanding Article 10 of the Transportation Corporations Law or any other
legal or equitable authority to the contrary, any extension of the area to be serviced by the
Sewage-Works Corporation must receive further consent of the Ithaca Town Board, and be it
further
Resolved, that the Ithaca Town Board's consent to the incorporation does not waive any rights of
the Town, or obligations of the Sewage-Works Corporation,provided by Article 10 of the
Transportation Corporations Law, or by any other laws, regulations or other legal or equitable
authority.
Moved: Pamela Bleiwas Seconded: Rod Howe
Vote: Ayes: DePaolo, Hunter, Levine, Goodman, Bleiwas, Leary, Howe
6. Discuss and consider approval of an alternate water supply option for the Maplewood
Student Housing project.
TB 2018-07-09 Pg. 5
Mr. Goodman said that in planning board's approval of the Maplewood project, there's a
condition that if the water tank is not complete, there needs to be an alternative plan for
providing a temporary water supply to the project until the tank is completed, and the alternative
has to be acceptable to the town board. Maplewood is not moving ahead as fast as they wanted,
but faster than the water tank is going to be ready.
Mr. Weber said the tank should be online the third week of August.
Mr. Goodman pointed out that the new control building has been constructed. It makes a
connection between our water system and the Bolton Point transmission line. Now that the
connection is completed, it should be able to provide a temporary water supply to the project.
Once the board gives their approval, this will allow the project to get temporary certificates of
occupancy (TCOs) once they get all their other requirements met.
Mr. Bates said he thinks the law school classes start on August 21. We've been getting phone
calls from parents because EdR has been blaming us for the slow down. Our response has been
that we've been doing inspections as they call us, and we've been more than accommodating for
them to get their job completed.
Mr. Goodman said they'll be getting TCOs until all the final landscaping is done; then they'll get
final COs.
Mr. Bates said they won't get any TCOs until we're sure it's safe for them to get into the
buildings. Right now, they're not doing well on their final inspections; only one building is
ready.
TB Resolution 2018-096: Approval of temporary water supply measures for the Maplewood
Apartments
Whereas,the February 28, 2017 Planning Board resolution approving final site plan approval for the
Maplewood Student Housing project included condition (2. c.)prior to the issuance of a certificate of
occupancy,requiring the following: "...completion of the water tank, water main, and associated
tasks to make the tank and main operational, or, alternatively, a plan to provide a temporary water
supply acceptable to the Town Board while the new tank is being completed,"and,
Whereas,the Ellis Hollow Water Tank,intended to serve the Maplewood Apartment Redevelopment
Project, as well as other customers on East Hill,is currently under construction and is not anticipated
to be completed until late summer/early fall and therefore its completion will not coincide with the
housing project's need to obtain certificates of occupancy to allow students to occupy the residential
units prior to the start of the fall semester, and
Whereas, a new control building has been constructed to replace the existing one located at the
corner of Ellis Hollow and Pine Tree Roads, as part of the Ellis Hollow Water Tank project, featuring
new valves and control mechanisms that will significantly improve the town water system's ability to
handle flows and pressures on East Hill, and
TB 2018-07-09 Pg. 6
Whereas,the water system improvements provided by the new control building mechanisms will
allow for a safe temporary connection between the town's water distribution system and Bolton
Point's water transmission line,providing a temporary water supply for domestic water supply and
fire protection to the Maplewood Apartments Redevelopment Project,now therefore be it
Resolved,that the Town Board finds the proposed temporary water supply measures,provided by
means of a temporary connection with the Bolton Point water transmission line, an acceptable plan
for providing water service to the Maplewood Apartments Redevelopment Project while the Ellis
Hollow Water Tank is being completed.
Moved: Pamela Bleiwas Seconded: Rod Howe
Vote: Ayes: DePaolo, Hunter, Levine, Goodman, Bleiwas, Leary, Howe
7. Discuss and consider authorization to apply for a NYS OPRHP Environmental
Protection Fund grant for acquisition of parkland—Culver Road
Mr. Goodman said we authorized the purchase of half of this parcel from the Finger Lakes Land
Trust. The Land Trust was considering selling off the other half as a private lot with a
conservation easement so only one home could be built on it. Executive Director Andy Zepp sent
some photos of the great views from the field at the top of the parcel: there are views of
downtown, across the valley to Buttermilk Falls, and of Inlet Valley heading south towards
Danby and Newfield. So the Land Trust asked if we would consider purchasing it from them so
it wouldn't be sold off to a private entity. There was enough interest from the board that we
decided to apply for a grant from the state to see if we could get some money; the Land Trust is
willing to wait and see if we get the money.
Mr. Ritter said that when we decided to apply for the grant, we thought it was a 50-percent
match, but it turns out that the Ithaca area, according to the census, is in an economic-need area,
so we're eligible for a 25-percent match.
Mr. Goodman said the census figures include the students, and because of their lower incomes,
we're sometimes considered a low income area. He hoped to arrange a field trip for the board
before the Fourth of July, but Mr. Zepp said they need advance notice to mow a trail through the
tall grass because of ticks. So if board members want a field trip, it can be arranged with advance
notice.
TB Resolution No. 2018-097: Authorization to Apply for Funding through the 2018
Environmental Protection Fund Grants Program for Parks, Preservation and Heritage to
Purchase 73.63 Acres of Land on Culver Road
Whereas, the New York State Office of Parks, Recreation & Historic Preservation (OPRHP)has
announced the availability of funding under the 2018 Environmental Protection Fund Grants
Program for Parks, Recreation and Heritage, which includes a category for the acquisition of
park land to preserve it for recreation or conservation purposes, and
TB 2018-07-09 Pg. 7
Whereas, the maximum assistance allowed toward the cost of the project is $500,000, with a
25%local match required, and
Whereas, the Town of Ithaca is seeking to purchase 73.63 acres of land on Culver Road from the
Finger Lakes Land Trust, to be included as a Town preserve, and
Whereas, the Town estimates the total cost to be approximately $183,000 for the acquisition of
the property, outlined further in the application for this acquisition grant, and
Whereas, grant applications are due by July 27, 2018; now, therefore, be it
Resolved, that the Supervisor of the Town of Ithaca is hereby authorized and directed to file an
application for the acquisition of the 73.63 acre property on Culver Road under the 2018
Environmental Protection Fund Grants Program for Parks, Recreation and Heritage in an amount
not to exceed $183,000, and upon approval of said request to enter into and execute a project
agreement with OPRHP for such financial assistance to the Town of Ithaca.
Moved: Bill Goodman Seconded: Tee-Ann Hunter
Vote: Ayes: DePaolo, Hunter, Levine, Goodman, Bleiwas, Leary, Howe
8. Discuss and consider options for parking enforcement on Route 79 by Ithaca Police
Mr. Goodman said he got call from Dan Coggan, the mayor's chief of staff. They're not doing
their Gorge Ranger program again this year, but want to hire someone to do parking enforcement
and asked whether we're interested in giving them authority to issue parking tickets in the town.
We have an agreement with the Cayuga Heights police to provide security to the court, so there
is a mechanism.
Ms. Brock said we have something in the code allowing us to designate people as peace officers
to enforce our laws. So if we have no parking or restricted parking requirements on these roads,
we can designate people from other jurisdictions to issue tickets.
Mr. Goodman wanted to know whether board members would be willing to authorize city police
officers to issue parking tickets in the town. A couple years ago,we asked the state to limit
parking along Route 79 at certain hours during certain months. That goes to the intersection of
Pine Tree Road. Dan Coggan said people are parking along Route 79 further up where the city
has an access road to get to one of the damns. He asked if we would be willing to ask the state to
extend the no parking restrictions further up Route 79 past the intersection with Pine Tree Road.
Ms. Bleiwas whether we would pay them or just authorize them.
Mr. Goodman said we would authorize them. The parking tickets they write would still come
through the town court. They want to do it to discourage folks who are using the area for
TB 2018-07-09 Pg. 8
swimming. By ticketing some parking, they feel it will cut down on usage. They got push back
from the police department about having to manage rangers.
Mr. Weber said if the city is looking for us to extend the no parking past their access,it would be
advantageous for us to look at running it down to the intersection of Burns. People don't park at
Burns right now because they're parking on a city driveway. Once we take that away, Burns has
direct access to the reservoir. All we're doing is pushing the problem out.
Ms. Ritter responded that it's a bit of a walk to get to the falls right behind Commonland from
there. That's the popular spot, where the kids are jumping off ropes; it's closer to the city.
Mr. Goodman said we'd have to check with the county if we wanted to go down Burns Road.
Hearing no disapproval, he said he'll prepare some paperwork to take an official action at the
next meeting.
9. Discuss and consider authorization for Supervisor to sign Memorandum of
Understanding with Tompkins County for a raised crosswalk on Mitchell Street
Mr. DePaolo asked if the reason we're being asked to take ownership is because we required it to
be a raised crosswalk as part of our approval process.
Ms. Ritter responded that through the planning board process, traffic mitigation was identified as
a need. The developer was willing to put in a raised crosswalk on the East Ithaca Rec Way. The
county has a policy that if it's on their road, they'll allow you to install it, but they won't
maintain it.
TB Resolution 2018-098: Authorizing the Supervisor to Sign the Memorandum of
Understanding with Tompkins County for the Mitchell Street Raised Crosswalk
RESOLVED, that the Town Board of the Town of Ithaca hereby authorizes the Supervisor to
sign the Memorandum of Understanding with Tompkins County for the Mitchell Street raised
crosswalk, subject to the approval of the attorney for the town.
Moved: Rod Howe Seconded: Eric Levine
Vote: Ayes: DePaolo, Hunter, Levine, Goodman, Bleiwas, Leary, Howe
10. Discuss and consider authorization for Supervisor to sign an MOU with the County for
the Coddington Road project
Mr. Goodman moved to go into closed session at 6:31 to seek advice from counsel, seconded by
Mr. DePaolo. Mr. Goodman moved to re-enter open session at 6:36, seconded by Ms. Bleiwas.
TB 2018-07-09 Pg. 9
Mr. Weber said our total cost will be $154,074. When we were originally considering this,
engineering staff thought up to $175,000 would be appropriate based on past experience with
other water projects. The low bidder was Robinson— the same contractor doing the Ellis Hollow
tank and water main project and also part of the original Coddington Road water main.
Mr. Goodman said they would work for the county and we would reimburse the county.
To a question from Ms. Hunter, Mr. Weber said the county will be petitioning the state for award
of the project next week. This is not a required component of that submission, but if we don't act
on it, one of the first items to take place will be to issue a change order to remove our
components from the project.
Ms. Hunter asked if we're doing this now because the road is going to be opened up and it's
work that we want to do anyway. If we don't do it now, what's the urgency?
Mr. Weber said we've had a history of leaks, so there is the potential we'll have leaks and have
to excavate to do repairs.
Ms. Hunter asked if the segment of the road involved in this project contains all of the
Coddington Road water main that's in need of repairs, or if are there other sections of this water
main that will need attention.
Mr. Weber said this is the last section of water main that still needs to be addressed. This was
outlined in an engineering report we did in 2013. A portion of the project that we're looking at
doing was already identified in our PIO in our budget of 2013. The portion south of Burns Road
where the county will be relocating it from the west side to the east side for the installation of
drainage is outside the PIO.
Ms. Hunter asked if we don't authorize this portion of the project now, how much additional cost
would we incur to do this at a future date?
Mr. Weber said his guesstimate with traffic control and asphalt costs would be $30,000 to
$40,000. The county is paying for their section south. On King, they're lowering the profile, so
they're cutting it down and exposing the main. In the area at the south end and the southern
limits of the roadway realignment on Coddington, they're putting in drainage. The $154,000 is
for the area in between those two.
Ms. Brock asked if it was something the town board authorized in 2013 as part of the bigger
project to do other water main work on Coddington Road.
Mr. Weber responded that in 2013, when we planned the whole Coddington Road project, all the
way from the town-city boundary through the intersection of Burns Road was listed in the PIO.
We were originally anticipating doing that work, but we knew the county would be coming in
with the road reconstruction and raising the intersection, so it didn't make sense to expend funds
only to have the county tear it up. The town board authorized this expenditure.
TB 2018-07-09 Pg. 10
Ms. Brock asked whether the PIO mentioned easements.
Mr. Weber said at the time, the town got the easements needed for the other parts of Coddington,
but not for this piece. The PIO did not mention easements.
Ms. Brock asked how it came up that we needed easements.
Mr. Weber said he doesn't remember the specifics, but he remembers we had discussions with
Guy Krogh relative to it.
Mr. DePaolo said his recollection from the public works committee is that the cost savings
associated with doing this in conjunction with the county project was greater than $30,000. His
feeling is that at the end of this project, we will be left with a situation that has existed in that
area for decades. We're not changing anything; it's what constitutes an improvement and in all
likelihood represents a savings to residents and assures them of more consistent service.
Ms. Brock asked whether we were in breach of our own contract because it says we'll have all
necessary easements.
Mr. Weber said we have no signatory with the contractor, only with the county.
Ms. Brock said that the county will be making representations that all the necessary rights-of-
way easements have been obtained, and that won't be a true representation. It puts the county in
a bad situation, too, not just the town.
Mr. Goodman said we've alerted the county highway superintendent, Jeff Smith.
Ms. Brock said the email that was sent to him wasn't worded in a way that insures he
understands what the question was.
Mr. Weber said we've been having this conversation with Mr. Smith for eight to 10 months; he's
fully aware of the situation. This whole contractual obligation is no different when you enter into
it with the state than when we enter into these agreements for scoping, then design, and then
authorization for construction. All those components are run through the state process. This is a
project for which the state administers funding. The state would not have allowed this to move
forward with authorization to bid if the NYS DOT did not feel all appropriate easements were in
place.
Ms. Brock said despite her asking, we don't have an answer for what the rationale is. She clicked
on all the links in Mr. Smith's email and read what he sent and nowhere does it mention property
rights and easements. She doesn't think he understood the question.
Mr. DePaolo moved to go into executive session at 6:50 p.m. to consult with counsel, seconded
by Ms. Bleiwas. Mr. Goodman moved to re-enter open session at 7:06, seconded by Mr.
DePaolo.
TB 2018-07-09 Pg. 11
Mr. Goodman suggested that if we need a special meeting with the county, we could hold it in
conjunction with budget or personnel and organization committee meetings.
TB Resolution 2018-099: Authorizing the Supervisor to Sign the Memorandum of
Understanding with Tompkins County for the Reconstruction of Coddington Road at the
Intersection with Burns Road and King Road East Including Replacement of Water Main
and Appurtenances
RESOLVED, that the Town Board of the Town of Ithaca hereby authorizes the supervisor to
sign the Memorandum of Understanding with Tompkins County for the reconstruction of
Coddington Road at the intersection with Burns Road and King Road East, including
replacement of water main and appurtenances.
Moved: Bill Goodman Seconded: Rich DePaolo
Vote
Ayes: DePaolo, Levine, Goodman, Bleiwas, Leary, Howe
Nays: Hunter
11. Discuss and consider award of the Town-wide Sewer Study
Mr. Weber said we got four bids; the lower two were within $6000 of each other. We contacted
their references and chose Larson Design, which did the design for Ellis Hollow.
TB Resolution No. 2018-100: Authorization to Award Contract for a Town of Ithaca Town-
wide Sanitary Sewer Study
Whereas, on October 16, 2017 the Town Board approved the 2018 Town Budget(Resolution
No. 2017-123), which included $250,000 to fund a study of the existing Town-wide Sanitary
Sewer System, and
Whereas, on July 2, 2018 the Town of Ithaca Director of Public Works/Highway Superintendent
received four proposals for the Town of Ithaca Town-wide Sanitary Sewer Study, and
Whereas, the members of Town staff have reviewed the proposals and qualifications of the firms,
contacted past clients, and recommended that the low proposal of$183,300.00 (Parts A & C) for
the study made by the firm of Larson Design Group is a qualified proposal, now therefore be it
Resolved, that the Town Board of the Town of Ithaca authorizes the award of the contract for the
study of the existing Town-wide Sanitary Sewer System to Larson Design Group, Apalachin
New York, subject to final approval of the contract documents by the Town Engineer and
Attorney for the Town, and be it further
Resolved, that the Town Supervisor is authorized to execute said contract upon such approval.
TB 2018-07-09 Pg. 12
Moved: Rod Howe Seconded: Pamela Bleiwas
Vote: Ayes: DePaolo, Hunter, Levine, Goodman, Bleiwas, Leary, Howe
12. Consent Agenda
TB Resolution No. 2018-101: Consent Agenda
Resolved, that the Town Board of the Town of Ithaca hereby approves and/or adopts the
following consent agenda items:
a. Town of Ithaca Abstract
b. Bolton Point Abstract
c. Ratify appointment of provisional Principal Account Clerk Typist- SCLIWC
Moved: Pamela Bleiwas Seconded: Eric Levine
Vote: Ayes: DePaolo, Hunter, Levine, Goodman, Bleiwas, Leary, Howe
TB Resolution No. 2018-101a: Town of Ithaca Abstract
Whereas the following numbered vouchers have been presented to the Ithaca Town Board for
approval of payment; and
Whereas the said vouchers have been audited for payment by the said Town Board; now
therefore be it
Resolved that the governing Town Board hereby authorizes the payment of the said vouchers in
total for the amounts indicated.
VOUCHER NOS. 851 - 938
General Fund Townwide 31,041.77
General Fund Part-Town 10,624.99
Highway Fund Town Wide DA 590.39
Highway Fund Part Town DB 10,554.33
Water Fund 39,541.94
Sewer Fund 321,463.66
Gateway Trail—H8
Trumansburg Water Tank Repl—H9
Park Lane Water Main Improv—Hl 1 8,360.87
Sapsucker Woods Water Main—H12
Christopher Circle Water Main—H13
Ellis Hollow Water Tank—H10
TB 2018-07-09 Pg. 13
Risk Retention Fund 462.75
Fire Protection Fund 510,000.00
Forest Home Lighting District 170.62
Glenside Lighting District 68.19
Renwick Heights Lighting District 77.42
Eastwood Commons Lighting District 173.83
Clover Lane Lighting District 20.10
Winner's Circle Lighting District 67.96
Burleigh Drive Lighting District 68.29
West Haven Road Lighting District 205.78
Coddington Road Lighting District 122.73
Trust and Agency 1,439.00
Debt Service 317.00
TOTAL 935,371.62
TB Resolution 2018-101b: Bolton Point Abstract
Whereas, the following numbered vouchers for the Southern Cayuga Lake Intermunicipal Water
Commission have been presented to the governing Town Board for approval of payment; and
Whereas, the said vouchers have been audited for payment by the said Town Board; now,
therefore, be it
Resolved, that the governing Town Board hereby authorizes the payment of the said vouchers.
Voucher Numbers: 285-334
Check Numbers: 17799-17802, 17804-17849
Capital Impr/Repl Project $ 29,265.63
Operating Fund $ 88,825.77
TOTAL $118,091.40
Less Prepaid $-____-11, 32,2-
TOTAL $116,357.64
TB Resolution No. 2018-101c: Ratify Provisional Appointment of Principal Account Clerk
Typist-SCLIWC
Whereas, there is a vacancy in the full time position of Principal Account Clerk Typist in the
Administration Department at Southern Cayuga Lake Intermunicipal Water Commission; and
Whereas, the interviewing group has determined that Jessica Sherwood possesses the necessary
knowledge and skills to satisfactorily perform the duties of an Principal Account Clerk Typist;
and
TB 2018-07-09 Pg. 14
Whereas, Jessica Sherwood was provisionally appointed by SCLIWC at the July 5, 2018 meeting
based on a full time schedule, effective July 9, 2018; now, therefore, be it
Resolved, the Town Board of the Town of Ithaca does hereby ratify SCLIWC's appointment of
Jessica Sherwood as a full time Principal Account Clerk Typist in the Administration
Department; and be it further
Resolved, this is a 40 hours a week position, at the hourly wage of$22.36 from account number
SW8310.101, with full time benefits.
13. Correspondence
14. Report of Committee and Town Officials
Mr. Goodman said that in the next study session, we'll start talking about ditches and stormwater
management and continue discussion of ditches on Chase Lane in conjunction with the work
being done. We'll resurrect the codes and ordinances committee to deal with noise.
Mr. Goodman moved and Ms. Hunter seconded going into executive session at 7:19 p.m. to
consult with counsel. Mr. DePaolo moved and Ms. Bleiwas seconded returning to open session
at 7:37 p.m.
15. Adjournment
On a motion by Ms. Bleiwas and seconded by Mr. Howe, the town board adjourned at 7:38 p.m.
Submitted by
Debra DeAugistine, Deputy Town Clerk
TB 2018-07-09 Pg. 15
Rental Registry Summary
As of 713118
Rental Registry
HISTOFAI. R E S ST E R E E) aim, P A I D N F E D TO iPAY
Location of Rentak
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Town of Ithaca
215 N. Tioga Street
Ithaca, NY 14850
Permit Application Report
From: 6/1/2018 To: 6/30/2018
Application # Date Type SBL Legal Address Inspect,
2018-0331 6/1/2018 COMMERCIAL RENOVATION/AL 41.-1-30.2/99 953 Danby Rd DMAGNU
Description: Addition of one microwave dish antenna and one 12" coax cable to existing 195' monopole.
2018-0333 6/5/2018 COMMERCIAL RENOVATION/AL 28.-1-26.82 103/104 Rachel Carson Wa SWILLIAN
Description: Cover existing engineered wood siding on upper level of structure and replace siding on lower level. Work area
2018-0334 6/5/2018 COMMERCIAL RENOVATION/AL 28.-1-26.82 105 & 106 Rachel Carson SWILLIAN
Description: Replace siding and improve water tightness
2018-0335 6/5/2018 COMMERCIAL RENOVATION/AL 39.-1-1.22 950 Danby Rd SWILLIAN
Description: Build out artist studios in former Therm space-ground floor factory Suites 31, 32, 33 &34 consisting of 3200-st
washroom.
2018-0336 6/5/2018 ROOFING 72.-1-2.12 572 Warren Rd MSTONIE
Description: Re-roofing, complete tear off; re-roof; ice/water shield and shingles.
2018-0337 6/6/2018 TWO FAMILY RESIDENCE REN066.-4-21 123 Judd Falls Rd MSTONIE
Description: Bathroom renovations with electrical.
2018-0338 6/6/2018 ELECTRICAL ONLY 31.-2-28 619 Five Mile Dr DMAGNU
Description: Tree took my electric down, this is to repair it.
NYSEG JOB# 10300471887
2018-0339 6/7/2018 SOLAR 35.-1-6.2 10 Town Line Rd DMAGNU
Description: Install a 9.045 kW roof mounted solar photovoltaic system on south facing detached garage roof.
2018-0340 6/8/2018 COMMERCIAL RENOVATION/AL 63.-1-8.1 142 Synchrotron Dr MSTONIE
Description: Wilson East Modular Unit- Disconnect the existing wood stairs/railing and turn 90 degrees as to discharge towe
shown on page 2 of the attached sketch. Handicap ramp will no be impacted and will be maintained at all times
2018-0341 6/8/2018 OPERATING PERMIT REGISTRY 70.-10-32 Briarwood Dr
Description: rental registry-two family home, owner occupied
2018-0342 6/11/2018 SINGLE FAMILY RENOVATION/A56.-3-19 1580 Slaterville Rd MKELLY
Description: Remodel a bathroom, new tub, fan, vanity, switch door swing with electrical and plumbing.
Page 1 of 6
Town of Ithaca
215 N. Tioga Street
Ithaca, NY 14850
Permit Application Report
From: 6/1/2018 To: 6/30/2018
Application # Date Type SBL Legal Address Inspect,
2018-0343 6/11/2018 TWO FAMILY RESIDENCE RENO17.-2-1 733 East Shore Dr
Description: Remove existing kitchen, flooring, drywall and insulation. Replace kitchen, studs, replace insulation, replace dry
replace one bedroom window, replace flooring, paint, with electrical.
2018-0344 6/11/2018 TWO FAMILY RESIDENCE RENO54.-7-45.2 225 Coddington Rd
Description: Repair of fire damage with electrical
2018-0345 6/13/2018 OPERATING PERMIT REGISTRY 59.-2-5 106 Clover Ln
Description: Rental Registry- Single Family Home, not owner occupied
2018-0346 6/14/2018 DECK 57.-1-15 109 PINE TREE ROAD MKELLY
Description: 24 x 24 deck anchored to the house approximately 8 ft off the ground. Move outside outlet and installation of thr
2018-0347 6/14/2018 ROOFING 66.-3-3.11 123 Warren Rd MKELLY
Description: Remove existing roofing; apply(2) 36" rows of Winter Guard felt-dry edge and shingle.
2018-0348 6/14/2018 ROOFING 60.1-1-22.2 341-3 STRAWBERRY HILL MKELLY
Description: Strip roof to deck, deck repairs as needed, add ice &water shield in valleys&eve's, & reshingle roof
2018-0349 6/15/2018 COMMERCIAL RENOVATION/AL 63.-1-8.1 161 Synchrotron Dr MSTONIE
Description: Wilson Lab: renovate the Cornell High Energy Synchrotron Source and construct the Cornell Brookhaven ERL-
involve selective demolition (mostly mechanical and electrical) and construction (mostly mechanical, electrical a
2018-0350 6/15/2018 SINGLE FAMILY RESIDENCE AD 70.-11-20 215 Tareyton Dr MSTONIE
Description: 11x14 garage extension and rear deck with electrical.
2018-0352 6/15/2018 SINGLE FAMILY RENOVATION/A70.-1-49 517 WARREN ROAD MKELLY
Description: Kitchen remove and replace; open wall up and upgrade existing beam with electrical.
2018-0353 6/15/2018 COMMERCIAL RENOVATION/AL 41.-1-30.2 286 Lyceum Dr DMAGNU
Description: Tallcott Hall laundry room renovations with electrical and plumbing. Level 2 Alteration.
2018-0354 6/15/2018 COMMERCIAL RENOVATION/AL 41.-1-30.2 284 Lyceum Dr DMAGNU
Description: Rowland Hall laundry room renovations with electrical and plumbing.
Page 2 of 6
Town of Ithaca
215 N. Tioga Street
Ithaca, NY 14850
Permit Application Report
From: 6/1/2018 To: 6/30/2018
Application # Date Type SBL Legal Address Inspect,
2018-0355 6/15/2018 COMMERCIAL RENOVATION/AL 41.-1-30.2 412 Grant Egbert Blvd DMAGNU
Description: Lyon Hall laundry room renovations with electrical and plumbing.
2018-0356 6/15/2018 COMMERCIAL RENOVATION/AL 41.-1-30.2 334 Grant Egbert Blvd DMAGNU
Description: Bogart Hall laundry room renovations with electrical and plumbing.
2018-0357 6/15/2018 COMMERCIAL RENOVATION/AL 41.-1-30.2 280 Lyceum Dr DMAGNU
Description: Hilliard Hall laundry room renovations with electrical and plumbing.
2018-0358 6/15/2018 COMMERCIAL RENOVATION/AL 41.-1-30.2 288 Lyceum Dr DMAGNU
Description: Holmes Hall laundry room renovations with electrical and plumbing. Level 2 Alteration.
2018-0359 6/15/2018 COMMERCIAL RENOVATION/AL 41.-1-30.2 326 Grant Egbert Blvd DMAGNU
Description: Landon Hall laundry room renovations with electrical and plumbing.
2018-0360 6/18/2018 ROOFING 58.-2-34 1442 SLATERVILLE ROAD MKELLY
Description: Remove old shingles and install GAF shingles.
2018-0361 6/18/2018 COMMERCIAL RENOVATION/AL 41.-1-30.2 141 Textor Cir DMAGNU
Description: Muller Faculty Center guard rail project.
2018-0362 6/19/2018 TEMPORARY MEMBRANE STRU 56.-2-1.1 1551 Slaterville Rd BBATES
Description: 40 x 20 tent
2018-0363 6/19/2018 SINGLE FAMILY RENOVATION/A71.-1-55.2 106 KAY STREET MKELLY
Description: Gut main bathroom, remove window& infill to match surroundings, reconstruct w/ new insulation, drywall, &sur
but in same locations. Powder room at front of house to have fixtures replaced, plus a face lift. W/associated
2018-0364 6/20/2018 OPERATING PERMIT REGISTRY 16.-2-3 117 Renwick Dr
Description: Rental Registry-Single Family Home with an Accessory Dwelling unit, owner occupied.
2018-0365 6/20/2018 SINGLE FAMILY RESIDENCE NE 47.-1-3.3 912 Coddington Rd MKELLY
Description: Installing single family modular home.
Page 3 of 6
Town of Ithaca
215 N. Tioga Street
Ithaca, NY 14850
Permit Application Report
From: 6/1/2018 To: 6/30/2018
Application # Date Type SBL Legal Address Inspect,
2018-0366 6/20/2018 SINGLE FAMILY RENOVATION/A59.-3-24 209 WALNUT STREET MKELLY
Description: Create a 10.5 ft x 17 ft den by dividing front section of bottom floor garage, of existing 2 bedroom townhouse un
associated electrical &fire sprinkler work.
2018-0367 6/21/2018 OPERATING PERMIT REGISTRY 60.-1-25.3 100 Wildflower Dr
Description: Rental Registry-Single Family Home with an Accessory Dwelling Unit, owner occupied
2018-0368 6/21/2018 ACCESSORY STRUCTURE 28.-1-26.82 104 Rachel Carson Way SWILLIAN
Description: Build a bicycle storage shed attached to an existing carport at 91 Rachel Carson Way, including interior work to
2018-0369 6/25/2018 OPERATING PERMIT REGISTRY 39.-11-6 131 Birdseye View Dr
Description: Rental Registry-Two Family home, not owner occupied.
2018-0370 6/26/2018 ELECTRICAL ONLY 25.-2-13 895 Taughannock Blvd MKELLY
Description: Reconnect& inspect- in order to see, the gas&electric must be turned on; NYSEG said since services were n
be inspected.
NYSEG Job# 10300478112
2018-0371 6/27/2018 SINGLE FAMILY RENOVATION/A71.-1-11.62 317 Blackstone Ave MSTONIE
Description: Repair/replace front porch.
2018-0372 6/27/2018 ELECTRICAL ONLY 42.-1-21 981 Danby Rd DMAGNU�
Description: Increase amp age to 200 amp.
NYSEG Job# 10300479172
2018-0373 6/27/2018 OPERATING PERMIT REGISTRY 19.-2-19 1018 East Shore Dr
Description: Rental Registry-Single Family home with an Accessory Dwelling Unit, not owner occupied.
2018-0374 6/28/2018 OPERATING PERMIT REGISTRY 58.-1-32.1 1517 Slaterville Rd
Description: Rental Registry-Single family home with an Accessory Dwelling Unit, now owner occupied
2018-0375 6/28/2018 OPERATING PERMIT REGISTRY 66.-2-13 210 Forest Home Dr
Description: Rental Registry-Single Family Home with an Accessory Dwelling Unit, owner occupied.
2018-0376 6/28/2018 OPERATING PERMIT REGISTRY 46.-1-2.2 307 King Rd E
Description: Rental Registry-Single Family Home, not owner occupied.
Page 4 of 6
Town of Ithaca
215 N. Tioga Street
Ithaca, NY 14850
Permit Application Report
From: 6/1/2018 To: 6/30/2018
Application # Date Type SBL Legal Address Inspect,
2018-0377 6/28/2018 SINGLE FAMILY RENOVATION/A56.-3-8.2 1536 Slaterville Rd MKELLY
Description: Built in garage space to be separated from unfinished basement space and living space; with insulation and fire
and energy upgrades to be done as part of this work.
2018-0378 6/29/2018 ROOFING 57.-1-8.114 116 Eastern Heights Dr MKELLY
Description: Remove 1 layer asphalt shingles, apply 7/16"sheathing, ice/water, membrane felt underlayment and 30 year ar
2018-0379 6/29/2018 ACCESSORY STRUCTURE 43.-1-3.34 136 King Rd E DMAGNU�
Description: 22 x 24 attached pole barn garage with electrical
Page 5 of 6
7)
Town of Ithaca
215 N. Tioga Street
Ithaca, NY 14850
Permit Application Report - Totals
From: 6/1/2018 To: 6/30/2018
Permit Type Count
ACCESSORY STRUCTURE 2
COMMERCIAL RENOVATION/ALTERATION 14
DECK 1
ELECTRICAL ONLY 3
OPERATING PERMIT REGISTRY 9
ROOFING 5
SINGLE FAMILY RENOVATION/ALTERATION 6
SINGLE FAMILY RESIDENCE ADDITION 1
SINGLE FAMILY RESIDENCE NEW 1
SOLAR 1
TEMPORARY MEMBRANE STRUCTURE 1
TWO FAMILY RESIDENCE RENOVATION/ALT 3
Total: 47
Town of Ithaca 7/3
215 N. Tioga Street
Ithaca, NY 14850
Permits Issued
Perm # Date Type SBL Legal Address Inpectoi
2018-0328 6/1/2018 SINGLE FAMILY RENOVATION/ALTERATION 27.-1-14.12 1308 Mecklenburg Rd SWILLIA
Desc: Repair of residence due to vehicle striking the south west corner of home with electrical.
2018-0330 6/1/2018 ROOFING 70.-10-3.3 1450 Hanshaw Rd MSTONI
Desc: Remove 2 layers of existing asphalt shingles and install new ice/water membrane, #15 felt and 30 year architectural style shir
2018-0290 6/4/2018 TEMPORARY MEMBRANE STRUCTURE 66.-5-12 122 Judd Falls Rd BBATES
Desc: TENT 20 x 40
2018-0326 6/4/2018 TEMPORARY MEMBRANE STRUCTURE 67.-1-6 1 Plantations Rd MMOSEI
Desc: Install a 60 x 130 tent with electrical.
2018-0277 6/4/2018 SINGLE FAMILY RESIDENCE ADDITION 72.-1-1.117 316 Winthrop Dr MSTONI
Desc: Addition to existing house with electrical.
2018-0312 6/4/2018 COMMERCIAL RENOVATION/ALTERATION 41.-1-30.2 117 Alumni Cir DMAGNI
Desc: Costume Shop/ room 100 renovations at Dillingham Center with electrical.
2018-0325 6/5/2018 TWO FAMILY RESIDENCE RENOVATION/ALT 72.-1-1.190 138 Burleigh Dr MSTONI
Desc: Ceiling sheet-rock to be replaced with type x to bring ADU to fire and safety code. Wall sheet-rock to be replaced for same re
2018-0317 6/5/2018 TWO FAMILY RESIDENCE RENOVATION/ALT 61.-1-8.40 24 Dove Dr DMAGNI
Desc: Reconfigure 1/2 bathroom and closet to become all bathroom with a shower
2018-0336 6/7/2018 ROOFING 72.-1-2.12 572 Warren Rd MSTONI
Desc: Re-roofing, complete tear off; re-roof; ice/water shield and shingles.
2018-0319 6/8/2018 COMMERCIAL RENOVATION/ALTERATION 41.-1-30.2 125 Textor Cir DMAGNI
Desc: Renovations to the Center for Natural Sciences Research Lab with electrical and plumbing.
2018-0320 6/8/2018 COMMERCIAL RENOVATION/ALTERATION 41.-1-30.2 131 Textor Cir DMAGNI
Desc: Renovations to Williams Lab with electrical and plumbing.
2018-0329 6/8/2018 ELECTRICAL ONLY 59.-2-20.14 103 Homestead Cir DMAGNI
Desc: Service Upgrade. Relocating existing indoor electrical panel to outside.
NYSEG 10300460960
Page 1 of 5
Town of Ithaca 7/3
215 N. Tioga Street
Ithaca, NY 14850
Permits Issued
Perm # Date Type SBL Legal Address Inpectoi
2018-0315 6/11/2018 DECK 47.-2-6.51 975 CODDINGTON ROAD MKELLY
Desc: Build deck 16 ft. by 46 ft. raised deck attached to the back of the house, approx level w/ main floor. Also, a 16 ft. by 6 ft. deck
with steps.
2018-0337 6/11/2018 TWO FAMILY RESIDENCE RENOVATION/ALT 66.-4-21 123 Judd Falls Rd MSTONI
Desc: Bathroom renovations with electrical.
2017-0109 6/11/2018 DOCK 18.-5-5 940 EAST SHORE DRIVE MKELLY
Desc: Build a 6 ft wide wooden dock, extending 40 ft from the shore into the lake, on wooden piers driven into the earth. REVISION
from the lake shore due to shallow water depth.
2018-0331 6/12/2018 COMMERCIAL RENOVATION/ALTERATION 41.-1-30.2/99953 Danby Rd DMAGNI
Desc: Addition of one microwave dish antenna and one 12" coax cable to existing 195' monopole.
2018-0314 6/12/2018 SOLAR 70.-7-4 401 SALEM DRIVE MKELLY
Desc: Upgrade electrical entrance from 100 to 200 amps, install electric car charger, & install a 8.4 KW solar PV system mounted o
consisting of 14-Q.PEAK panels with a SolarEdg SE-760OH-US inverter mounted in the basement and attached to 20 amp c
panel.
2018-0323 6/14/2018 ROOFING 57.-1-22 123 PINE TREE ROAD MKELLY
Desc: Strip roof to deck, deck repairs as needed, add ice &water shield in valleys&eve's, & reshingle roof
2018-0340 6/14/2018 COMMERCIAL RENOVATION/ALTERATION 63.-1-8.1 142 Synchrotron Dr MSTONI
Desc: Wilson East Modular Unit- Disconnect the existing wood stairs/railing on both doors and turn 90 degrees as to discharge tow
shown on of the attached sketch. Handicap ramp will not be impacted and will be maintained at all times.
2018-0332 6/14/2018 COMMERCIAL RENOVATION/ALTERATION 67.-1-13.2 Tower Rd MSTONI
Desc: Peterson Green Parking Lot and Meter House renovations with electrical work consisting of 3 new parking lot pole lights. Fac
2018-0333 6/15/2018 COMMERCIAL RENOVATION/ALTERATION 28.-1-26.82 103/104 Rachel Carson W.-6WILLIA
Desc: Cover existing engineered wood siding on upper level of structure and replace siding on lower level. Work area defined by att
2018-0342 6/18/2018 SINGLE FAMILY RENOVATION/ALTERATION 56.-3-19 1580 SLATERVILLE ROADMKELLY
Desc: Remodel bathroom, new tub, fan, vanity, switch door swing with associated electrical and plumbing.
2018-0335 6/20/2018 COMMERCIAL RENOVATION/ALTERATION 39.-1-1.22 950 Danby Rd SWILLIA
Desc: Build out artist studios in former Therm space-ground floor factory Suites 31, 32, 33 &34 consisting of 3200-sf. Convert janil
Page 2 of 5
Town of Ithaca 7/3
215 N. Tioga Street
Ithaca, NY 14850
Permits Issued
Perm # Date Type SBL Legal Address Inpectoi
2018-0352 6/20/2018 SINGLE FAMILY RENOVATION/ALTERATION 70.-1-49 517 WARREN ROAD MKELLY
Desc: Remodel kitchen w/all new cabinets, countertop, &sink (w/existing plumbing). Widen opening in back structural kitchen wal
With associated electrical.
2018-0334 6/20/2018 COMMERCIAL RENOVATION/ALTERATION 28.-1-26.82 105 & 106 Rachel Carson SWILLIA
Desc: Replace siding and improve water tightness
2018-0339 6/20/2018 SOLAR 35.-1-6.2 10 Town Line Rd DMAGNI
Desc: Install a 9.045 kW roof mounted solar photovoltaic system on south facing detached garage roof.
2018-0350 6/21/2018 SINGLE FAMILY RESIDENCE ADDITION 70.-11-20 215 Tareyton Dr MSTONI
Desc: 11x14 garage extension and rear deck with electrical.
2018-0349 6/22/2018 COMMERCIAL RENOVATION/ALTERATION 63.-1-8.1 161 Synchrotron Dr MSTONI
Desc: Wilson Lab: renovate the Cornell High Energy Synchrotron Source and construct the Cornell Brookhaven ERL Test Accelerat
selective demolition (mostly mechanical and electrical) and construction (mostly mechanical, electrical and equipment)with el
2018-0362 6/25/2018 TEMPORARY MEMBRANE STRUCTURE 56.-2-1.1 1551 Slaterville Rd BBATES
Desc: 40 x 20 tent
2018-0363 6/26/2018 SINGLE FAMILY RENOVATION/ALTERATION 71.-1-55.2 106 KAY STREET MKELLY
Desc: Gut main bathroom, remove window& infill to match surroundings, reconstruct w/ new insulation, drywall, &surfaces. All fixtL
locations. Powder room at front of house to have fixtures replaced, plus a face lift. W/associated electrical work.
2018-0353 6/26/2018 COMMERCIAL RENOVATION/ALTERATION 41.-1-30.2 286 Lyceum Dr DMAGNI
Desc: Tallcott Hall laundry room renovations with electrical and plumbing. Level 2 Alteration.
2018-0354 6/26/2018 COMMERCIAL RENOVATION/ALTERATION 41.-1-30.2 284 Lyceum Dr DMAGNI
Desc: Rowland Hall laundry room renovations with electrical and plumbing. Level 2 alteration.
2018-0355 6/26/2018 COMMERCIAL RENOVATION/ALTERATION 41.-1-30.2 412 Grant Egbert Blvd DMAGNI
Desc: Lyon Hall laundry room renovations with electrical and plumbing. Level 2 Alteration.
2018-0348 6/26/2018 ROOFING 60.1-1-22.2 341-3 STRAWBERRY HILLMKELLY
Desc: Strip roof to deck, deck repairs as needed, add ice &water shield in valleys&eve's, & reshingle roof
Page 3 of 5
Town of Ithaca 7/3
215 N. Tioga Street
Ithaca, NY 14850
Permits Issued
Perm # Date Type SBL Legal Address Inpectoi
2018-0360 6/26/2018 ROOFING 58.-2-34 1442 SLATERVILLE ROADMKELLY
Desc: Strip middle 1/3 of roof to deck, deck repairs as needed, add ice &water shield in valleys& eve's, & reshingle roof.
REINFORCE FRONT STEPS.
2018-0356 6/26/2018 COMMERCIAL RENOVATION/ALTERATION 41.-1-30.2 334 Grant Egbert Blvd DMAGNI
Desc: Bogart Hall laundry room renovations with electrical and plumbing. Level 2 Alteration.
2018-0357 6/27/2018 COMMERCIAL RENOVATION/ALTERATION 41.-1-30.2 280 Lyceum Dr DMAGNI
Desc: Hilliard Hall laundry room renovations with electrical and plumbing.
2018-0358 6/27/2018 COMMERCIAL RENOVATION/ALTERATION 41.-1-30.2 288 Lyceum Dr DMAGNI
Desc: Holmes Hall laundry room renovations with electrical and plumbing. Level 2 Alteration.
2018-0359 6/27/2018 COMMERCIAL RENOVATION/ALTERATION 41.-1-30.2 326 Grant Egbert Blvd DMAGNI
Desc: Landon Hall laundry room renovations with electrical and plumbing.
Total
Page 4 of 5
7)
Town of Ithaca
215 N. Tioga Street
Ithaca, NY 14850
Permits Issued - Totals
From: 6/1/2018 To: 6/30/2018
Permit Type Count
COMMERCIAL RENOVATION/ALTERATION 17
DECK 1
DOCK 1
ELECTRICAL ONLY 1
ROOFING 5
SINGLE FAMILY RENOVATION/ALTERATION 4
SINGLE FAMILY RESIDENCE ADDITION 2
SOLAR 2
TEMPORARY MEMBRANE STRUCTURE 3
TWO FAMILY RESIDENCE RENOVATION/ALT 3
Total: 39
Town of Ithaca 7/3/2018
215 N. Tioga Street
Ithaca, NY 14850
Certificates Issued
From: 6/1/2018 To: 6/30/2018
Cert. # Date Type Temp SBL Legal Address Inspector Status
2018-0291 6/1/2018 CC 26.-1-5 150 Bundy Rd SWILLIAMS ISSUED
2016-0167 6/1/2018 CO 54.-5-26 180 KENDALL AVE MKELLY ISSUED
2018-0270 6/1/2018 CC 56.-3-1.2 1512 SLATERVILLE ROAD MKELLY ISSUED
2018-0250 6/4/2018 CC 29.-6-7 104 Haller Blvd SWILLIAMS ISSUED
2018-0125 6/4/2018 CC 62.-2-1.123 381 Pine Tree Rd BBATES ISSUED
2018-0125 6/4/2018 CC 62.-2-1.123 381 Pine Tree Rd BBATES ISSUED
2018-0037 6/6/2018 CC 72.-1-1.174 125 Burleigh Dr MSTONIER ISSUED
2018-0261 6/12/2018 CC 73.-1-9.10 6 Sanctuary Dr MSTONIER ISSUED
2018-0018 6/13/2018 CO 28.-1-29.1 769 Elm St Ext SWILLIAMS ISSUED
2016-0394 6/14/2018 CC 60.-1-2 909 MITCHELL STREET MKELLY ISSUED
2017-0058 6/18/2018 TCO X 63.-2-10.2 103 Veterans PI MMOSELEY ISSUED
2018-0336 6/18/2018 CC 72.-1-2.12 572 Warren Rd MSTONIER ISSUED
2017-0403 6/19/2018 CC 63.-1-8.1 651 Dryden Rd MSTONIER ISSUED
2018-0329 6/19/2018 CC 59.-2-20.14 103 Homestead Cir DMAGNUSO ISSUED
2018-0292 6/22/2018 CC 29.-7-13.1 231 Coy Glen Rd DMAGNUSO ISSUED
2018-0057 6/22/2018 CC 71.-1-30 514 Warren Rd MKELLY ISSUED
2018-0326 6/25/2018 CC 67.-1-6 1 Plantations Rd MMOSELEY ISSUED
2018-0339 6/27/2018 CC 35.-1-6.2 10 Town Line Rd DMAGNUSO ISSUED
Page 1 of 2
7/3/2018
Town of Ithaca
215 N. Tioga Street
Ithaca, NY 14850
Certificate Report
Totals by Type and Status
From: 6/1/2018 To: 6/30/2018
Certificate Type Certificate Status Count
CC 15
CO 2
TCO 1
Total: 18
ISSUED 18
Page 2 of 2
Town of Ithaca 7/16/2018
215 N. Tioga Street
Ithaca, NY 14850
Complaints Received Report
From: 6/1/2018 To: 6/30/2018
Date Type Tax Parcel # Legal Address Disposition
6/4/2018 OTHER 56.-3-13.3 118 Park Ln CLOSED
Desc: Parking violation
6/4/2018 PROPERTY MAINTENANCE 70.-9-12 113 Winston Dr CLOSED
Desc: Property has been abandoned since last fall.
6/5/2018 BUILDING WITHOUT A PER 71.-1-11.62 317 Blackstone Ave CLOSED
Desc: Neighbor came in to report a porch tear-off at 317 Blackstone Ave, also concerned about contractor
taking advantage of homeowner.
6/6/2018 LOCAL LAW 53.-1-15.26 110 PineviewTer CLOSED
Desc: Concern of condition of property/house and more tenants than allowed, are sleeping outside and
problem with off street parking.
6/11/2018 FIRE SAFETY VIOLATIONS 36.-2-3.22 103 Larisa Ln OPEN
Desc:
6/12/2018 NOISE - Work HRS. 24.-3-4 1301 Trumansburg Rd CLOSED
Desc:
6/12/2018 NOISE - Work HRS. 1301 Trumansburg Rd CLOSED
Desc: Loud construction noise and beeping sound all night long.
6/15/2018 BUILDING WITHOUT A PER 100 Rachel Carson Way ABATED
Desc:
6/18/2018 OTHER 60.1-1-1.2 111-2 Strawberry Hill Cir CLOSED
Desc: Air conditioner is too loud from neighbor at 111 #4
Complainant would like a call if and when a determination is made
6/18/2018 LOCAL LAW Schickel RD CLOSED
Desc: Digging without a SWPPP.
6/20/2018 PROPERTY MAINTENANCE 44.-1-13 25 Whitetail Dr OPEN
Desc: Back deck falling from house
6/21/2018 PROPERTY MAINTENANCE 57.-1-14 107 Pine Tree Rd OPEN
Desc: Grass not mowed and garbage fill the yard
Page 1 of 3
Town of Ithaca 7/16/2018
215 N. Tioga Street
Ithaca, NY 14850
Complaints Received Report
From: 6/1/2018 To: 6/30/2018
Date Type Tax Parcel # Legal Address Disposition
6/25/2018 REPORT OF FIRE 57.-1-8.141 212 Tudor Rd OPEN
Desc: Small Fire reported. Minor damage. Electrical meter box was pulled away from the building
6/29/2018 BUILDING WITHOUT A PER 70.-11-32 104 Winston Dr OPEN
Desc: Back porch roof being rebuilt by contractor.
Page 2 of 3
7/16/2018
Town of Ithaca
215 N. Tioga Street
Ithaca, NY 14850
Complaints Report
From: 6/1/2018 To: 6/30/2018
Totals by Complaint Type & Status
ComplaintType Complaint Status Count
BUILDING WITHOUT A PERMIT 3
FIRE SAFETY VIOLATIONS 1
LOCAL LAW 2
NOISE - Work HRS. 2
OTHER 2
PROPERTY MAINTENANCE 3
REPORT OF FIRE 1
Total: 14
ABATED 1
CLOSED 8
OPEN 5
Page 3 of 3
Town of Ithaca 7/16/2018
215 N. Tioga Street
Ithaca, NY 14850
Complaints Closed Report
From: 6/1/2018 To: 6/30/2018
Date Type Tax Parcel # Legal Address Disposition
6/4/2018 OTHER 56.-3-13.3 118 Park Ln CLOSED
Desc: Parking violation
6/4/2018 PROPERTY MAINTENANCE 70.-9-12 113 Winston Dr CLOSED
Desc: Property has been abandoned since last fall.
6/5/2018 BUILDING WITHOUT A PER 71.-1-11.62 317 Blackstone Ave CLOSED
Desc: Neighbor came in to report a porch tear-off at 317 Blackstone Ave, also concerned about contractor
taking advantage of homeowner.
6/6/2018 LOCAL LAW 53.-1-15.26 110 PineviewTer CLOSED
Desc: Concern of condition of property/house and more tenants than allowed, are sleeping outside and
problem with off street parking.
6/12/2018 NOISE - Work HRS. 24.-3-4 1301 Trumansburg Rd CLOSED
Desc:
6/12/2018 NOISE - Work HRS. 1301 Trumansburg Rd CLOSED
Desc: Loud construction noise and beeping sound all night long.
6/18/2018 OTHER 60.1-1-1.2 111-2 Strawberry Hill Cir CLOSED
Desc: Air conditioner is too loud from neighbor at 111 #4
Complainant would like a call if and when a determination is made
6/18/2018 LOCAL LAW Schickel RD CLOSED
Desc: Digging without a SWPPP.
Page 1 of 2
7/16/2018
Town of Ithaca
215 N. Tioga Street
Ithaca, NY 14850
Complaints Report
From: 6/1/2018 To: 6/30/2018
Totals by Complaint Type & Status
ComplaintType Complaint Status Count
BUILDING WITHOUT A PERMIT 1
LOCAL LAW 2
NOISE - Work HRS. 2
OTHER 2
PROPERTY MAINTENANCE 1
Total: 8
CLOSED 8
Page 2 of 2