HomeMy WebLinkAboutTB Packet 2018-08-27 Meeting of the Ithaca Town Board
Monday,August 27, 2018 at 4:30 p.m.
Agenda
1. Discuss Green Building Policy
2. Consider authorizing Supervisor to sign an MOU with Cal Ripken League for pick-up
games/extended season
3. Discuss and consider supplemental agreement with Randall +West for form-based
zoning professional services
4. Committee Reports
Budget
Planning
Public Works
Personnel and Organization
Codes and Ordinances
Other or Intermunicipal
5. Report of Town Officials
6. Consent Agenda
a. Approval of Minutes
b. Town of Ithaca Abstract
7. Public Hearings—Noise Permits for:
a. Ithaca Beer—second half of its weekly dinner music on Wednesdays from 6-9pm
Consider approval
b. Cayuga Medical Center Foundation fundraising event at the Country Club, 189
Pleasant Grove Rd., on September 8`h from 5-10p.m.
Consider approval
Meeting of the Ithaca Town Board
Monday, August 27, 2018 at 4:30 p.m.
TB Resolution 2018- : Authorizing the Supervisor to sign an MOU with Cal Ripkin
League for extended season
Whereas the town has received a request from the league to use Tutelo Park Ballfield for
pick-up league games through October, now therefore be it
Resolved that the Town Board authorizes the Supervisor to sign an MOUn with the Cal
Ripkin League for an extended season.
Moved: Seconded:
Vote:
Memorandum of Understanding
This Memorandum of Understanding is between the Ithaca Babe Ruth League, Inc.,
which sponsors a Fall pickup series, and the Town of Ithaca, New York.
Time Period
This agreement covers the time period from on or about August 261h to on or about
November 11th of 2018, for the use of the Valentino Field by the League on Sunday
afternoons, excepting September 91h. If reservations have been accepted by the Town for
other persons, those reservations shall not be removed to accommodate an extension;
however, efforts will be made to assist the league in finding an alternate time.
The Town of Ithaca Agrees to:
• Mow the field. This service is provided by the Town of Ithaca Public Works
Department.
Ithaca Babe Ruth League, Inc. Agrees to:
• Plan, coordinate, and implement the fall pickup series.
• Provide required routine field maintenance including, but not limited to, lining of
field, removal of debris (including spectator areas), and raking of skinned areas.
• Monitor comfort station/bathroom and ensure facilities are working properly and
locked at end of the game. Notify Town of any issues. (Bathrooms are open only
when the group is scheduled for field use.)
• Complete and submit the Town's Park/Trail Permit Application and Comfort Station
Key Security Agreement along with advance payment for the entire season in
accordance with the following schedule:
o Field reservation fee: $12/game
o Comfort station key security deposit: $100/key
o Facility use security deposit. $100
o Cleaning Services $200
* There are no refunds for missed games.
• Provide Town of Ithaca Public Works Department with a final copy of the season
game schedule prior to the start of the season.
• Provide a certificate of insurance to the Town of Ithaca Public Works Department
based on the attached insurance certificate requirements.
CONTACTS
The Ithaca Babe Ruth League, Inc. for the Cal Ripken League program will be:
President, Ithaca Babe Ruth League: Tony Caudill
Phone: 607-379-0638; email: tony-caudill@hotmail.com
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Vice President, Ithaca Babe Ruth League: Jake Brenner
Phone: 607-793-5736; e-mail: jcbrenner@gmaii.com
Registrar/Secretary, Cal Ripken: Paul Rhudy Phone: 279-9949
Head Coach Majors: Jake Brenner Phone: 793-5736
The Town of Ithaca contact(s):
Rich Schoch: 273-1656 or rschoch _town.ithaca.ny.us
Joe Talbut: 273-1656 or italbut@town.ithaca.ny.us
Jim Weber: 273-1656 or jweber@town.ithaca.ny.us
Paulette Rosa: 273-1721 or prosa@town.ithaca.ny.us
Agreement
The Ithaca Babe Ruth League, Inc. agrees to comply with the requirements above and
agrees to be responsible to the Town of Ithaca for the use and care of the facilities. The
Ithaca Babe Ruth League, Inc. does hereby covenant and agree to defend, indemnify, and
hold harmless the Town of Ithaca and all its agents, officers, employees, and elected
officials from and against any and all liability, loss, damages, claims, or actions (including
costs and attorneys fees) for bodily injury, illness, sickness, or death and/or property
damage, to the extent permissible by law, arising out of or in connection with the actual or
proposed use of the Town of Ithaca's property, facilities, and/or services by the Ithaca
Babe Ruth League, Inc. (including its Cal Ripken League program).
Signed:
ITHACA BABE RUTH LEAGUE, INC. TOWN OF ITHACA, NEW YORK
President/Vice President Supervisor
Date Date
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INSURANCE CERTIFICATE REQUIREMENTS
Prior to the granting of authority to use the facilities, by outside organizations,the applicant
shall provide, with the application form, proof of insurance under the following guidelines.
Commercial Users:
A. The user hereby agrees to effectuate the naming of the Town of Ithaca as an
unrestricted additional insured on the users policy, by enclosing a copy of the
endorsement providing additional insured status.
B. The policy naming the municipality as an additional insured shall:
• Contain a 30 day notice of cancellation;
• State that the organization's coverage shall be primary coverage for the
Municipality, its Board,employees and volunteers; and
• Additional insured status shall be provided with ISO endorsement CG 2026
or its equivalent.
C. The user agrees to indemnify the municipality for any applicable deductibles.
D. Required Insurance level:
• Commercial General Liability Insurance
$1,000,000 per occurrence/ $2,000,000 aggregate.
User acknowledges that failure to obtain such insurance on behalf of the municipality
constitutes a material breach of contract and subjects it to liability for damages,
indemnification and all other legal remedies available to the municipality. The user is to
provide the municipality with a certificate of insurance, evidencing the above requirements
have been met. The failure of the municipality to object to the contents of the certificate or
the absence of it shall not be deemed a waiver of any and all rights held by the
municipality.
Individuals:
Homeowners Insurance
Section Two—Liability: $100,000 limit of liability.
Policy shall not exclude the off-premises activities of the insured.
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MEETING OF THE ITHACA TOWN BOARD
Monday,August 27, 2018
TB Resolution 2018- : SupplementaI agreement with Randall+ West to continue providing
professional service in support of new form-based zoning
Whereas, on June 12, 2017 the Town Board authorized the Town Supervisor to execute a
contract with Randall + West, in partnership with Better Cities and Towns and STREAM
Collaborative, to assist the town in the development of form-base zoning and related efforts, in
an amount not to exceed$20,000, and
Whereas, while work on the new zoning over the last twelve months has been
productive, there is still a need for outside professional assistance to complete the effort,
including finalizing the draft zoning language, developing graphics, contributing
recommendations on the East Hill Village concept, along with related outreach activities, and
Whereas, up to $18,000 of assistance may be needed over the next six to twelve months,
therefore be it
Resolved, that the Town Board approves, authorizes and directs the Town Supervisor to
execute a supplemental agreement with Randall + West, in partnership with Better Cities and
Towns, and STREAM Collaborative, to extend the contract and allocate an additional $18,000
(from account B8020.403) for continued professional services in support of the new zoning.
Moved: Seconded:
Vote:
PWC discussion
Utilizing Easements
Water and sewer easements are utilized in a number of ways for maintenance purposes,including the
following reasons:
• For access of equipment(excavators, loaders, backhoes,trucks and trailers), materials(pipe,
gravels,valves),and manpower to repair, replace and maintain infrastructure,etc.
• For cleaning of sanitary sewer mains and manholes
• For flushing of water mains and operations of valves
• For inspections of infrastructure(manholes, PRV pits,control buildings, pump stations),which
may require the cutting or removal of tall grass brush and trees
Maintenance of these easements is the key to preventing crisis situations when problems arise with the
utility. In maintaining these utilities, providers could avoid bigger problems of accessibility during the
night,environmental impacts,and mass outages of vital utilities.
Items or conditions not allowed within an easements:
• Permanent structures or improvements, including foundations retaining walls,fences,garages,
sheds play equipment/structures, decks,trees or large shrubs or other features that impede
vehicle access along easement,
• Private electrical services, buried irrigation systems,
• Placement of fill or regrading of property that increases/decreases the cover over the pipes or
buries/exposes manholes,valves or cleanouts.
Items or conditions allowed within an easement;
• Semi-permanent improvements, including landscaping/gardens,decorative walls,walkways.
These items should be easily and quickly removable; however they may be damaged during
access for maintenance, inspection or repairs.
MEETING OF THE ITHACA TOWN BOARD `
Monday,August 27,2018
TB Resolution 2018— : Adopt Consent Agenda
Resolved that the Town Board of the Town of Ithaca hereby approves and/or adopts the
following Consent Agenda items:
a) Approval of Town Board Minutes
b) Approval of Town of Ithaca Abstract
Moved: Seconded:
Vote: Ayes—
TB Resolution 2018 - a: Approval of Minutes of d August 13,2018
Whereas the draft Minutes of the August 13, 2018 meetings of the Town Board have been
submitted for review and approval, now therefore be it
Resolved that the Board approves the draft minutes, with changes, of the August 13, 2018
meetings of the Town Board.
TB Resolution 2018 - b: Town of Ithaca Abstract No. 14 for FY-2018
Whereas the following numbered vouchers have been presented to the Ithaca Town Board
for approval of payment; and
Whereas the said vouchers have been audited for payment by the said Town Board; now
therefore be it
Resolved that the governing Town Board hereby authorizes the payment of the said
vouchers in total for the amounts indicated.
VOUCHER NOS. 1100 - 1166
General Fund Townwide 38,728.16
General Fund Part-Town 436.12
Highway Fund Town Wide DA 4,735.20
Highway Fund Part Town DB 263,219.23
Water Fund 8,366.97
Sewer Fund 14,025.64
State Route 96b Sidewalk—H7 9,322.15
Ellis Hollow Water Tank—H 10 2,564.34
Fire Protection Fund 278,455.88
Forest Home Lighting District 163.83
Glenside Lighting District 66.67
Renwick Heights Lighting District 76.98
Eastwood Commons Lighting District 170.24
Clover Lane Lighting District 19.60
Winner's Circle Lighting District 67.24
Burleigh Drive Lighting District 66.65
West Haven Road Lighting District 199.14
Coddin ton Road Lighting District 118.86
TOTAL 620,802.90
l�.
MEETING OF THE ITHACA TOWN BOARD
August 27, 2018
TB Resolution 2018- : Approval of a Noise Permit for Ithaca Beer second half of season
weekly music
Whereas, the Town Board had discussed the initial application for a full season of
weekly music and granted a permit through Labor Day to allow for additional evaluation and
comments about its effect on the neighborhood, and
Whereas the town has held an additional public hearing for the remainder of the season,
now therefore be it
Resolved, that the Town Board a noise permit to Ithaca Beer for the remaining
dates for its Wednesday evening dinner music series with some amplification through October
315`,
With the following
Findings:
1. The waiver from the requirements of Town Code Chapter 184 for the above music events are
necessary for a valid purpose,because music might not be able to conform at all times to the
requirements of Chapter 184, and Ithaca Beer's Planned Development Zone specifically allows
for music events, subject to or upon the issuance of any permits required (Town Code §271-
15.D(3)).
2. The waiver is the minimal intrusion needed, because the amplification will provide music for
the events with the following limits: music is limited to 5 p.m. to 8 p.m., which hours are within
"daytime hours" as defined by Town Code § 184-4; the entertainment is described as dinner
music with amplification conducive to conversation amongst diners, and the amplification
speakers must be located on the taproom lawn and face Route 13.
3. On balance, the need for and benefits of the waiver outweigh the needs and rights of the
surrounding neighbors to a peaceable and quiet environment, because the events with music are
for a limited amount of time during the late afternoon and early evening on the specified dates,
with the above-listed limitations in place to minimize the intrusion on the neighbors.
Moved: Seconded:
Vote: Ayes—
MEETING OF THE ITHACA TOWN BOARD
August 27,2018
TB Resolution 2018 - : Approval of a Noise Permit for CMC Foundation
Whereas,the Town Board discussed the application for a noise permit for an event to be
held at the County Club-of Ithaca on Saturday, September 8`"from 5-10p.m. and
Whereas the town held a public hearing to solicit comments from the neighborhood for
or against the event, now therefore be it
Resolved, that the Town Board a noise permit to CMC Foundation for date
and time listed above
With the following
Findings:
1. The waiver from the requirements of Town Code Chapter 184 for the above music event is
necessary for a valid purpose, because music might not be able to conform at all times to the
requirements of Chapter 184, and Ithaca Beer's Planned Development Zone specifically allows
for music events, subject to or upon the issuance of any permits required(Town Code §271-
15.1)(3)).
2. The waiver is the minimal intrusion needed,because the amplification will provide music for
the event with the following limits: music is limited to 5 p.m. to 10 p.m. which are mostly within
"daytime hours as defined by Town Code § 184-4; the event is a singular event with
amplification necessary for the type of activities anticipated dancing and auctioning; the speakers
will be placed facing the golf course greens away from most of the residential homes.
3. On balance,the need for and benefits of the waiver outweigh the needs and rights of the
surrounding neighbors to a peaceable and quiet environment,because the events with music are
for a limited amount of time during the late afternoon and early evening on the specified dates,
with the above-listed limitations in place to minimize the intrusion on the neighbors.
Moved: Seconded:
Vote: Ayes—
TOWN OF ITHACA
215 N. Tioga Street, Ithaca, N.Y. 14850
www.town.ithaca.ny.us 6-VVUC
Paulette Rosa,Town Clerk Phone:(607)273-1721 Debra DeAugistine,Deputy Town Clerk
pmq;;6Z1nyjn_ithaca_ny us Fax: (607)273-5854 ddeaugistine@town.ithaca.ny.us
NOISE PERMIT APPLICATION
Form must be subi-nitted to the Town Clerk's Office,with$50 payment,at least 21 days In advance of the event.
NAME/ORGANIZATION: Cayuga Medical Center Fauridatoon_
PERSON(S) RESPONSIBLE FOR EVENT Stephen Sayage. Executive Dir
ADDRESS: Cayuga Medical Center, 101 Harris B Dates Dr. Ithaca. NY 14850
PHONE NUMBER: 481-8792 ALTERNATE PHONE
EMAIL: ssavaoe a0cayugamed.org
LOCATION OF EVENT: Coco, ntry Club of Ithaca. 189 Pleasant Grove Rd. Ithaca. NY 14850
DATE/TIME/DURATION OF EVENT: ,September 8. 2018: 5:0012m - 10:00 pm
ESTIMATED ATTENDANCE: 3550
REASON/DESCRIPTION OF EVENT: Annual fund raising event for the Foundation: auction. dinner.
dancing
PLANS & SPECIFICATIONS OF THE USE/DESCRIPTION OF NOISE EXPECTED (for example—amplified
music or speakers, cheering, non-amplified instruments)
Live music with amplified instruments and voice sound system
NOISE ABATEMENT& CONTROL METHODS TO BE USED (Example: speakers will be faced a certain way):
Band will be inside large, enclosed, tent and speakers will be faced towards the golf course and away from
residential areas.
DEMONSTRATION WHY APPLICANT CANNOT CONFORM TO NOISE ORDINANCE (Example: Band uses
amplification and cannot be heard sufficiently without it)
Band does not use acoustic instruments and relies on amplification to reach the full audience space.
SUCH OTHER INFORMATION REQUESTED BY TOWN OFFICIALS:
OTHER COMMENTS THAT SHOULD BE CONSIDERED DURING REVIEW OF APPLICATION:
Rev April 2017
IF USE OFATENT IS ANTICIPATED,
PLEASE LIST NUMBER AND SIZE(S): One 60'X 160'tent will be erected on site.
Permit has been applied for.
(a separate permit may be required)
Notification of the Public Hearing
The Town will notify neighbors within a 500 foot radius of the event that a public hearing will be held.
The Town Board may impose any conditions deemed necessary by such Board to minimize the intrusion of
sound that might occur by the exercise of the privileges granted by the permit. (Town Code. Chapter 184,
Section-1 2,D)
The undersigned applicant affirms that the foregoing information is true, complete and correct:
Signature of Applicant:
Date of public hearing: Sheriff Notified:
Permit issued on: Special conditions:
Rev April 2017