The URL can be used to link to this page

Home My WebLink About1998-08-12 550 Planning Board Minutes 1 August 12 , 1998 TOWN OF DANBY PLANNING BOARD MINUTES AUGUST 12 , 1998 PRESENT : Chairperson Arch Dotson Planning Board Members : William Farrell, Laurene Gilbert, Linda Hansen, Robert Roe, Olivia Vent, Nancy Weitzel Others Present: Councilpersons : Joel Gagnon, Naomi Strichartz, Howard Steiner Carol Sczepanski - Secretary Susan Beeners - Code Enforcement Officer Rolf Pendall - Cornell University Tom Chefalo - Tompkins County Planning Members of the Public : Pat Woodworth Chairperson Arch Dotson called the meeting to order at 7 : 05 P . M . Danby Comprehensive Plan Survey : Susan Beeners reported that the final should be completed by the end of next week. Survey Analysis and Related Comprehensive Plan Products : The Town Board on August 10 , 1998 approved funding in the amount of $ 500 . 00 for expenses to have the survey analysis and related comprehensive plan data generated by a class of graduate students . Assistant Professor Rolf Pendall of City and Regional Planning proposed a full semester to the project . Rolf Pendall from Cornell University reported to the Board that the students will be doing all the coding of the surveys, entering them into the data program and then producing a variety of statistics mostly describing averages and distributions of how people answer on each of the questions . Data entry and analysis of the survey and other information available will include : 1 ) development of a code book 2) analysis of agriculture and forestry as well as existing land uses (maps will be produced other than what has been produced by the County) 3 ) draft policies will be developed 4) draft chapter and final report 5 ) other information -- additional chapters on economic development, natural resources , etc . Rolf Pendall said that if of members of the Planning Board would like to participate in the development of the code book that he can do a draft and consult with any and all who are interested. Motion to Send Survey A motion was made by Bob Roe and seconded by Nancy Weitzel that the Planning Board distribute one copy of the questionnaire with a self addressed stamped envelope with the newsletter and a cover letter on the front of the questionnaire stating that additional copies will be available upon request. Discussion followed regarding the cost of postage for mailing the survey and paid postage for the returns . Olivia Vent said that we should get the survey ready for mailing as soon as possible so that we do not Liz can send out the Danby Area News . A vote on the motion resulted as follows : (Four(4) Aye -- Three (3 ) Nay) 5 5 Planning Board Minutes 2 August 12 , 1998 Farrell Aye Gilbert Nay Hansen Nay Roe Aye Vent Nay II Weitzel Aye Dotson Aye Carried Content of Cover Letter for Danby Survey : "Dear Danby Resident : Your Town Planning Board has been given the task of revising the Danby Comprehensive Plan that was adopted in 1989 . Before starting this task we would greatly appreciate your views about our Town and its future. Enclosed with your newsletter please find a copy of the questionnaire about our Town . Please take the time to fill out the questionnaire and enclose it in the enclosed self addressed envelope . Your views, opinions and participation are valuable to us and will help us in the study and the revision process . Thank you for your time and thoughts . All information provided will be treated with confidence and only recorded in summary form . If other members of your household would like to fill out a questionnaire please call 277-4788 or 277-0799 and we would be pleased to mail you additional copies . " Motion to Approve Cover Letter for Danby Survey : A motion was made by Olivia Vent and seconded by Laurene Gilbert that Chairperson Dotson be authorized to sign the Danby Survey cover letter on behalf of the Planning Board . A vote on the motion resulted as follows : Carried Discussion on mailing procedure : 1 ) will busy people take the time to call for additional copies 2) cost for mailing copies 3 ) keep the Danby Area News to one page and send two copies of questionnaire and one envelope 4) weight of 2 . 2 ounces allowed for newsletter 5 ) having one envelope and two (2) surveys mailed to each household 6) mailing the survey separate and use the newsletter permit. 7) sent options to survey committee (Nancy Weitzel , Bob Roe and Arch Dotson) Motion to Refer Mailing to Survey Committee : A motion was made by Olivia Vent and seconded by Laurene Gilbert that the Planning Board requests the Danby Survey Committee to investigate the most appropriate options for mailing two (2) surveys to each household, whether it be separate or with the Danby Area News and that this motion supersedes the previous motion to send survey . Farrell Aye Gilbert Aye Hansen Aye Roe Abstained Vent Aye Weitzel Abstained Dotson Abstained Carried Committee members all abstained . Bob Roe said that we need to make a decision as soon as possible as the mailing of Danby Area News has been held up waiting for the Survey to be completed . Miscellaneous Reports : 552 Planning Board Minutes 3 August 12 , 1998 Chairperson Dotson reported that Planning Board Member Laurene Gilbert has sent a letter indicating that she has interest in three (3 ) topics of interest for topical outline assignment . Chairperson Dotson reported to the Planning Board that the Town Board has voted to confirm the principal of the Planning Board for the preparation of the Draft Comprehensive Plan . This enables the Planning Board to proceed. Response to Councilperson Gagnon - June 16, 1998 Communication to Planning Board Chairperson Dotson said that a response to Councilperson Gagnon regarding a communication dated June 16, 1998 addressed to the Planning Board would be addressed at the next Planning Board meeting and would include information supplied by Susan Beeners . Draft Danby Hamlet Revitalization Project - Strategic Plan Susan Beeners submitted the Draft Danby Hamlet Revitalization Project - Strategic Plan for the Board to review. Tompkins County has made grant monies available for revitalization projects that provide matching funds . A public information will be held on the proposed project and after approval of the Town Board an application will be submitted to Tompkins County for consideration . ADJOURNMENT : On a motion the meeting adjourned at 9 : 55 P . M . dAtial 995meal) Carol W . Sczepaaftii min- 8 - 12 . 98 �Y