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HomeMy WebLinkAbout1998-02-16 s ; 1 Y ' i I 844 1 Town Board Minutes February 16, 1998 TOWN OF DANBY TOWN BOARD MINUTES SPECIAL MEETING FEBRUARY 16, 1998 - 7 : 00 P. M. PRESENT : Supervisor Kenneth Horst Councilpersons : Joel Gagnon, Edward Inman, Howard Steiner, Naomi Strichartz Others Present : Carol Sczepanski - Town Clerk Susan Beeners - Code Enforcement Officer Arch Dotson - Planning Board Chair Members of the Public : Lolly VanHyning, Mary & Roy Casterline, Dawn Parks, Jerry & Marjorie Catlin, Judy VanDermark, Esther Dotson, John R. Henderson, Laurene Gilbert, Olivia Vent, Dan Klein, Pat Woodworth, Robert Roe, Mary Lou Hardesty, Bill Farrell Supervisor Horst called the Special Meeting of the Board to order at 7 : 02 and led all present to the Pledge of Allegiance to the American flag . Supervisor Horst reported that the Special Meeting was called to complete items on the February 9 , 1998 Agenda that were not completed including appointments to the Planning Board . Planning Board Appointments : Supervisor Horst said that the Interview Committee is prepared to make a recommendation to the Town Board for appointments to the Planning Board. There has been a request from members of the Town Board to have the opportunity to ask questions of the candidates . Motion to Move to Executive Session : A motion was made by Councilperson Strichartz and seconded by Councilperson Inman to move to Executive Session of the Board to interview Planning Board candidates at 7 : 10 P . M . and that the Interview Committee be invited to the session . A vote on the motion resulted as follows : Five (5 ) Ayes Carried Unanimously Board Meeting Reconvened The Board Meeting reconvened at 8 : 10 P . M . Recommendation for Planning Board Appointments : Supervisor Horst reported that the Planning Board Interview Committee has made a recommendation to the Town Board to consider the appointments of Olivia Vent and Laurene Gilbert to the Planning Board. RESOLUTION NO. 31 OF 1998 APPOINTMENTS TO THE PLANNING BOARD By Councilperson erson Inman : Seconded by Councilperson Gagnon WHEREAS, The Town of Danby Planning Board has two (2) vacant positions, and WHEREAS , An interview committee appointed by the Danby Town Board on February 2 , and February 5 , 1998 interviewed several potential candidates who expressed an interest in serving on the Planning Board, and { WHEREAS, the interview committee has reported to the Town Board and made a recommendation for appointments to the Town Board, now be it 845 2 Town Board Minutes February 16, 1998 RESOLVED, that the Town Board of the Town of Danby appoint Olivia Vent of 1874 Danby Road, Ithaca, New York to fill a vacancy for a term that is to begin immediately and expires on December 31 , 2003 , and Laurene Gilbert of 24 Gilbert Road, Ithaca, New York to fill a vacancy that is to begin immediately and expires on December 31 , 2004 . A vote on the resolution resulted as follows : Gagnon Aye Inman Aye Steiner Aye Strichartz Aye Horst Aye Carried Unanimously Chairperson Horst said that the other two candidates were very good . The Board does want to make use of them and they can expect to hear from us . There are a few items left on the Agenda from the February 9, 1998 meeting and one will require an executive session and will be left to the end of this meeting. Adult Entertainment and Cellular Towers . The Planning Board has received information regarding adult entertainment and cellular towers but have not had the opportunity to review. Bob Roe said that he has passed on all of the information he received related to cell towers to the Code Enforcement Officer to pass on to the Planning Board . . He said that the materials included legal actions and proposed legislation . There is also a workshop later this month for County legislators regarding adult entertainment . Councilperson Steiner said that he plans to attend the workshop on adult entertainment and will report back to the Board. Susan Beeners said that she also plans to attend the workshop on adult entertainment as well . The most that the Planning Board could do at this time would be to recommend to the Town Board that moratorium should be established to enable the Town to pass a local law on the issue of cell towers and adult entertainment. Supervisor Horst said that we will proceed when we receive information back from the workshops and action from the Planning Board . Communication from Pat Woodworth Supervisor Horst asked Pat Woodworth to explain the letter to the Board regarding Youth Services Budget. The County will reimburse half of the budgeted amount of $ 6 , 000 . 00 for youth programs ($ 3 ,000 . 00) . The pond program falls under this reimbursement for an amount of $ 1 , 191 . 00 and United Way can provide $ 5 ,000 . 00 . Based on what the Town and United Way can provide the County can reimburse us for $6 ,691 . 00 but the Town has budgeted for reimbursement $ 8 ,752 . 00 . Supervisor Horst said that he wants to meet with Janice Johnson of the County Youth Bureau as it is his understanding that there is still 1997 funds that were unused and still available . Councilperson Steiner said that there were no programs identified to the Board and it was not possible to put more funds into the budget. The expenditures last year went to zero dollars when the programs were terminated and the remaining funds went to pay for the rent of the Troy Road facility. What the Board did was to provide $ 6,000 in the 1998 budget for programs that were identified along with the Pond Program , Danby Area News, and Senior Citizens . He recalls that there were no programs identified and it was not prudent to appropriate funds without programs identified . Pat Woodworth said that the Community Council has set up a budget committee and would like to 846 3 Town Board Minutes February 16, 1998 have at least one member of the Town Board on that committee . Supervisor Horst said that he would be willing to work with the committee and report back to the Board. Procedure for Appointments to Board of Zoning Appeals Councilperson Gagnon said that he would like to discuss the procedure for interviewing for appointments to the Board of Zoning Appeals and proposed the following motion : Motion for Appointments to Board of Zoning Appeals By Councilperson Gagnon and seconded by Councilperson Strichartz " 1 ) That there be an interview committee consisting of the Chair of the Board of Zoning Appeals and two (2) members of the Town Board appointed by the Supervisor to conduct the interviews of the candidates for the Board of Zoning Appeals . 2) That everybody who has expressed an interest in and a willingness to serve on the Board of Zoning Appeals be interviewed by that committee . 3 ) That other members of the Board be informed of the time and allowed to be present at and actively participate in the interviews if they choose to attend . 4) That the work of the committee be summarized as a recommendation for appointment for two (2) of the applicants plus an alternate which recommendation would be by a majority vote of the three members of the committee . " Councilperson Strichartz said that this is not extremely different from the procedure for the appointments to the Planning Board. Supervisor Horst said that he would prefer to leave matters of appointments to the regular March Board Meeting . He said that this would mean that we would have an executive session for interviews and then there would be no need for an interview committee . Councilperson Steiner said that under that process there would be no committee since the whole Board would be in executive session. The appointments represent a five (5) year term and he wants to go to those interviews as listening to tapes takes more time than participating in the initial process . Councilperson Gagnon said that he would prefer to interview as a Committee of the Whole . Councilperson Gagnon withdrew his motion. Motion to Interview Applicants for the Board of Zoning Appeals as a Committee of the Whole A motion was made by Councilperson Gagnon and seconded by Councilperson Steiner that the Town Board of the Town of Danby interview applicants for appointment to the Board of Zoning Appeals as a Committee of the Whole and that the Chairman of the Board of Zoning Appeals be invited to sit in on the interviews . A roll call vote on the motion resulted as follows : Gagnon Aye Inman Aye Steiner Aye Strichartz Aye Horst Aye Carried Unanimously Motion to Adjourn to Executive Session A motion was made by Supervisor Horst and seconded by Councilperson Inman at 9 : 00 P . M . to adjourn to Executive Session of the Board to discuss a litigation issue . A vote on the motion resulted as follows : Carried Unanimously Meeting Reconvened is f i 847 4 Town Board Minutes February 16, 1998 The meeting of the Board reconvened at 9 : 25 P . M. ADJOURNMENT : On a motion the meeting adjourned at 9 : 25 P . M . dalifilt I 404A) Carol W. Sczepd i, Town Clerk min-2 - 16 . 98