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HomeMy WebLinkAbout1997-04-14 675" Town Board Minutes 1 April 14, 1997 TOWN OF DANBY TOWN BOARD MINUTES Regular Meeting 6 : 00 P.M. April 14, 1997 PRESENT : Supervisor Oltz Councilpersons : Edward Inman, Rosa Lee Johnson, Joseph Schwartz, Howard Steiner Others Present: Carol W. Sczepanski - Town Clerk Susan Beeners - Code Enforcement Officer William Hall - Highway Superintendent Members of the Public : Roy Casterline, Scott Engelhart, Mary Lou Hardesty, Donna Collins, Edward M . Roberts, Robert Roe, Elizabeth Roe, Amy Cusimano , Josefina Griffin, Scott Hoffay Supervisor Mary Oltz called the meeting to order at 6 : 00 P . M . and led all present to the Pledge of Allegiance to the American flag . APPROVAL OF MINUTES : Town Board Minutes of February 10, 1997 - Approved A motion was made by Councilperson Schwartz and seconded by Councilperson Inman to approve the February 10 , 1997 Town Board Minutes as published . A roll call vote on the motion resulted as follows : Inman Aye I Johnson Aye Schwartz Aye Steiner Aye Oltz Aye Carried Unanimously - Town Board Minutes of March 10 , 1997 - Approved A motion was made by Councilperson Schwartz and seconded by Councilperson Steiner to approve the Town Board Minutes of March 10 , 1997 as published . A roll call vote on the motion resulted as follows : Inman Aye Johnson Aye Schwartz Aye Steiner Aye Oltz Aye Carried Unanimously ADDITIONS TO THE AGENDA : 1 ) Old Town Barns - Discussion 2) Jennings Pond Swim Program - Discussion 3) Town Hall Building Size - Discussion and Resolution 4) Town Hall Project Architectural Plans Approval - Resolution 5 ) Fieldstone Circle - Resolutions Modification of Subdivision Declaration of Restrictive Covenants Updating the Owner/Sponsor of Said Subdivision APPROVAL OF WARRANTS : General Fund Warrant No . 4 of 1997 - Approved A motion was made by Councilperson Schwartz and seconded by Councilperson Johnson to approve the General fund Warrant No . 4 of 1997, Voucher No . ' s 90- 131 in the amount of $ 19,002 . 66 . 6 7y Town Board Minutes 2 April 14, 1997 A roll call vote on the motion resulted as follows : Inman ` , . Aye Johnson Aye Schwartz Aye Steiner Aye Oltz Aye Carried Unanimously Highway Fund Warrant No . 4 of 1997 - Approved A motion was made by Councilperson Inman and seconded by Councilperson Schwartz to approve the Highway Fund Warrant No . 4 , Voucher No . ' s 53 -69 in the amount of $ 18 ,520 . 25 . A roll call vote on the motion resulted as follows : Inman Aye Johnson Aye Schwartz Aye Steiner Aye Oltz Aye Carried Unanimously West Danby Water District Fund Warrant No . 4 of 1997. - Approved A motion was made by Councilperson Schwartz and seconded by Councilperson Inman to approve the West Danby Water District Fund Warrant No . 4 of 1997, Voucher No . ' s 10- 15 in the amount of $ 1 ,225 . 26 . A roll call vote on the motion resulted as follows : • Inman Aye Johnson Aye Schwartz Aye Steiner Aye Oltz Aye Carried Unanimously Approval of the Town Supervisor' s March 1997 Report A motion was made by Councilperson Schwartz and seconded by Councilperson Inman to approve the Town Supervisor ' s March 1997 report . A roll call vote on the motion resulted as follows : Inman Aye Johnson Aye Schwartz Aye Steiner Aye Carried Approval of Town Clerk' s March 1. 997 Report A motion was made by Councilperson Schwartz and seconded by Councilperson Inman to approve the Town Clerk' s March 1997 Report as submitted . A roll call vote on the motion resulted as follows : Inman Aye Johnson Aye Schwartz Aye Steiner Aye Oltz Aye Carried Unanimously e Si() Town Board Minutes 3 April 14, 1997 PRIVILEGE OF THE FLOOR : Edward M. Roberts - Bald Hill Road - has not been contacted when the Bicentennial Committee meets and his desire for the Town to have a parade on July 26 , 1997 for the Danby Bicentennial History Day and when committee meetings are held . He will not be available from May 22 - 28 , 1997 . Code Enforcement Officer Report: Susan Beeners requested the addition to the Agenda of the "Proposed Local Law Amending Local Law No . 1 of 1996 entitled "A LOCAL LAW TO AMEND THE ZONING ORDNANCE TO MODIFY THE BOUNDARIES AND ESTABLISH A MODIFIED GENERAL SITE PLAN FOR PLANNED DEVELOPMENT ZONE NO . 1. 0 , COMPRISED OF A PORTION OF TOWN OF DANBY TAX PARCEL NO . 9 . - 1 -9 . 12 , LOCATED ON THE SOUTH SIDE OF GUNDERMAN R9AD WEST OF COMFORT ROAD" . Additional property has been purchased and she would like the Board to consider a Proposed Resolution to withdraw further consideration of the proposed local law. No Board member objected Liz Owens-Roe - 1. 820 Danby Road - reported that she has agreed to prepare the Danby Area News on a bi-monthly basis as there is not enough news to do a monthly publication. Donna Collins - 802 King Road West - reported that she is on the Community Council Building Committee and they are meeting Thursday, April 17 , 1997 with the architect and Thursday, April 24 , 1997 with the contractors . They are very involved with fund raising for the project and are having an on-going can drive, Two (2) spaghetti dinners have been scheduled to raise funds . She asked the Board for a letter of support to submit with grant applications for the Community Center project. Supervisor Oltz - asked the Board to authorize a letter of support to Community Council for their Community Center project. The Town of Danby Town Board authorized the Town Supervisor to send a letter of support for the Danby Community Center Building that Community Council is planning to submit with their grant applications . Scott Engelhart - 458 Comfort Road reported that he is interested in the purchase of the Old Town Barns . COMMUNICATIONS : 1 ) Memo from Scott Engelhart received March 20 , 1997 regarding the possibility of purchasing the Old Town Barns property on Bald Hill Road . 2) Dog Enumeration Proposal from S .P . C . A . Discussion : Supervisor Oltz said that the Town Clerk has solicited for a person to do a dog enumeration in the past . It is difficult to get a complete enumeration from one individual and the Clerk requested a • proposal from the S . P . C . A . She said that she thinks that the Town should approve the contract proposal for a dog enumeration . The Clerk reported that the Town receives local fees in the amount of $2 . 50 per spayed/neutered dog, $ 5 . 00 for unspayed/unneutered dogs and 53 % of the State Fee as listed on the monthly itemized report submitted to New York State and the Board . Dog fees collected for licensing can only be used for dog control in the Town . The additional funds received for new dog registration through an enumeration will cover the cost . Past enumerations have shown that there were 180 -200 unregistered dogs in Danby at any given time . The Town Clerk said that an enumeration also insures that all dogs have up-to-date rabies shots for health and safety of town residents and other pets . X8 / Town Board Minutes 4 April 14, 1997 EMC Report - Robert Roe reported that there are two programs related to the Environmental Restoration Project Brownfield Program 1 ) Municipal Assistance Brownfield Program Procedures Handbook; and 2) 1996 Water Clean Air Bond Act Draft Criteria Development Information. There is funding available . The Lake Water Flowing Project is going to be the highlight of the next year. Highway Report : Highway Superintendent William Hall reported that in March the Highway Deprtment built a basket for the hydraulic excavator, repaired and serviced equipment, cut trees and brush and the usual plowing of snow and cindering when needed. They patched potholes and spread material on gravel roads to firm them up . He said he has purchased a used ten ( 10) foot dump box as a replacement for an old one. He said that he is in need of office help the department with computerizing records to track expenses for highway projects , service costs for vehicles and other job costs . Councilperson Steiner asked the Highway Superintendent to compare the cost of having stone and gravel delivered to the Town verses the use of town equipment and labor. Sale of Old Town Barns Discussion Supervisor Oltz reported that she has talked with the Highway Superintendent regarding the sale of the Old Town Barns . Discussion : Highway Superintendent William Hall said that the Bald Hill property is used by the Highway Department for storage of motorized equipment when not in use and supplies that would deteriorate if left outside The road roller, wood chipper, mowing tractor, york rake tractor, Dodge truck used for steaming out pipes and the r are stored in the open shed as well as other equipment. There is not space at the Hornbrook Road Highway Barns to store this equipment inside . The Superintendent reported that if the Town sells the property on Bald Hill Road that the Highway Department will need to purchase additional property to build a replacement building . The cinder pile at the highway barns on Hornbrook Road is now stored on a neighboring property . With the gas line running through the property there is not sufficient room to put up a storage shed . The cost to the Town for use of the property on Bald Hill Road is minimal as the building is not heated . Supervisor Oltz said that she is concerned about selling property that we now own before there is a place to store equipment and to stock pile gravel , cinders, etc . Councilperson Schwartz said that he would like to get the highway barns property on Bald Hill Road back on the tax rolls and the Town should consider putting up a pole barn or something to store the off season equipment and using the funds from the sale of the property to build a storage shed at the Hornbrook Road site . Scott Engelhart said that he would like to purchase the Town Highway property on Bald Hill Road for a proposed retail sales for masonry supplies and would consider leasing a portion of it back to the Town for storage space . Councilperson Steiner said that the Town should use funds from the sale of the Old Town Barns and apply it towards building a storage shed on the existing Town Highway Department property. Highway Superintendent William Hall said that if the Town builds a pole barn on the Hornbrook Road site that it will not be necessary to keep the Bald Hill Road facility. He said the Town still does not have a salt shed and suggested that the Board consider combining the pole barn storage shed with a salt shed. Senior Citizens Report . Edw. M. Roberts reported that the Senior Citizens are planning a trip in the near future that will be shared with seniors from Newfield and Lansing . Albern woodward is now in charge of the senior activities . The seniors are very interested in the proposed community center as a site to hold their monthly activities and encourage new members . 612 Town Board Minutes 5 April 14, 1997 Motion to Adjourn to Executive Session : A motion was made by Supervisor Oltz and seconded by Councilperson Schwartz at 7 : 05 P . M . to adjourn to Executive Session to discuss candidates for Planning Board appointment . A vote on the motion resulted as follows : Carried Unanimously Board Meeting Reconvened : The Board meeting reconvened at 7 : 30 P . M . OLD BUSINESS : Jennings Pond Swim Program Contract- and Insurance The Board discussed the Jennings Pond Swim Program and the cost to Community Council for insurance to run the program. Insurance estimates are $ 1 , 800 . 00 for the swim program . Other off- site activities cost $ 200 . 00 per event . Supervisor Oltz said that she has concern that the Town could provide the insurance without additional cost to the Town and the cost for Community Council for insurance is an additional $ 3 ,000 . 00 or more through their carrier . . Attorney Barney said the Contract between Community Council and the Town calls for Community Council to provide their own insurance . Community Council does not have sufficient funds at this time . If the Town insists that they provide the insurance , they cannot afford to run the program . The Town ' s insurance carrier is there for the Town and would cover the pond program . Councilperson Schwartz said that Community Council ' s insurance does not cover off-site activities . Joel Gagnon said that they could get insurance coverage for the pond program at a cost of $ 1 , 800 . 00 . It is his understanding that if the pond program were a Town program it would be covered under the Town insurance . The additional cost to Community Council is due to the fact that the lifeguards are their employees . Councilperson Steiner said that he thinks that Community Council should have an insurance policy that provides for off- site activities . Mary Lou Hardesty reported that Community Council has planned fund raising activities to raise additional funds needed for construction costs for the new community center building. NYS Parks & Recreation Contract The Board discussed and suggested changes to the NYS Parks & Recreation Agreement that is under negotiation at this time . More frequent patrols of the park by the Park Patrol have been requested . Old Town Barns : Supervisor Oltz reported that there is a person interested in purchasing the Old Town Barns located on Bald Hill Road . They would be willing to lease a part of the facility and land to the Town for storage of some of the Highway Department equipment that is stored there at this time . Attorney Barney said that the Town must go through two (2) steps before the property can be sold : 1 ) the process of declaring the property surplus property to enable the Town to transfer title and sell the property outright ; 2) then enter into a lease agreement to occupy the space on whatever terms are acceptable . Attorney Barney said that the Town must make the determination that the property is no longer needed and declare it surplus property subject to permissive referendum . This allows 30 days for a possible petition to be filed . Susan Beeners said that the property is zoned as residential . A rezoning would be necessary for commercial use . 693 Town Board Minutes 6 April 14, 1997 Supervisors Reports : 1 ) PERMA ( Workers ' Compensation Insurance )- has included Councilperson Schwartz on their ballot for a position on their Board of Directors for 1997 - 1998 . 2) T-Cat - introduced a new route and Supervisor Oltz was invited to attend the opening but was unable to go . 3 ) Cayuga Medical Center - has sent us a letter asking for a representative from Danby at their Annual Meeting on April 17 , 1997 . Representatives will be eligible to become an Official Corporate Member next year. Councilperson Inman is interested and will attend the meeting. 4) FEMA - the Town has received $ 36 , 000 . 00 in FEMA funds and are in the process of applying for additional funds . OLD BUSINESS RESOLUTION NO. 31 OF 1997 APPOINTMENT TO TOWN OF DANBY PLANNING BOARD - Approved By Councilperson Steiner : Seconded by Supervisor Oltz WHEREAS , a vacancy exists on the Town of Danby Planning Board , and WHEREAS, the Town Board has interviewed eight possible candidates who expressed interest in serving on the Town of Danby Planning Board, now be it RESOLVED , that the Town of Danby Town Board appoints Linda Hansen of 1870 Danby Road, Ithaca, New York 14850 to the Town of Danby Planning Board to fill the vacancy position, and be it further RESOLVED, that the term of appointment begins immediately and expires on June 30, 2000 . A roll call vote on the resolution resulted as follows : Inman Aye Johnson Abstained Schwartz Aye Steiner Aye Oltz Aye Carried Community Council - Pond Program Councilperson Steiner said that he thinks that the Town in its policy apparently protects swimmers under the Jennings Pond swim program . However Danby Community Council should review their insurance policy and he thinks it is on their agenda to find out what type of insurance they have and whether there is enough to cover programs and activities that are off- site . Josefina Griffin said her question is "if the Town of Danby signs the Revocable License Agreement with the NYS Parks & Recreation can the Danby Pond open this year under the Town insurance"? Supervisor Oltz said that if we sign the Community Council Agreement that the pond is covered under the Town insurance . Joel Gagnon said that if the Community Council is going to administer the swim program then they need the insurance . If they must have additional insurance for off-site events they would be so expensive that their activities could not happen . Pond Discussion : Supervisor Oltz said that we as the Town could go ahead with the license as we have done in the past and the program is covered with insurance . The other thing that can be done is for Community Council to go ahead and obtain insurance and then have the Town amend the contract so that they can ask the Town for additional funds . 62Y Town Board Minutes 7 April 14, 1997 Councilperson Inman said that we should amend the Community Council contract to allow them to purchase their insurance not to exceed $2 , 000 . 00 . Motion to Amend Contract with Community Council : A motion was made by Councilperson Steiner and seconded by Supervisor Oltz that the Community Council Agreement be amended to increase the funding by $4 , 000 . 00 and that the funds be taken out of the Youth and Recreation Account No . A7730 . 4 for Community Council for programs related to the Danby community. Discussion : Councilperson Johnson said that she cannot support the idea to just give a lump sum of money with no idea of what those funds will be used for. Our whole previous discussion has been on cost of insurance . Councilperson Steiner said that $4 ,000 . 00 was removed from the Community Council budget during the 1997 budget reviews and placed into the Youth Recreation account because of a proposed needs study to be performed by the Youth Commission . There is no longer a Youth Commission and the $4 ,000 . 00 has not been used . He said he thinks the Danby Pond program is an appropriate transfer of funds because it benefits the entire community . Councilperson Inman said that he does not have a problem with supplying additional funds to cover the insurance for the Danby Pond program . He does not agree with turning over $4 ,000 . 00 . The program funds were cut to help make the youth programs more self sufficient . A vote on the motion resulted as follows : Inman Nay Johnson Nay Schwartz Nay Steiner Aye Oltz Aye Motion Defeated Josephina Griffin, President of Community Council said that Community Council needs $ 1 , 800 . 00 to provide insurance for their youth programs and additional funds are needed to include the swim programs at Jennings Pond . Motion to Amend Community Council Contract and Increase Funding for Liability Insurance A motion was made by Councilperson Steiner and seconded by Supervisor Oltz to amend the Community Council Agreement and to increase the funding by $2 ,000 . 00 and that the funds be taken out of the Youth and Recreation Account No . A7730 .4 for Community Council programs related to the Danby community . Councilperson Johnson requested that the Town Clerk show her in the Town Board Minutes where the Board approved of an amendment to the Community Council Contract . A roll call vote on the motion resulted as follows : Inman Aye Johnson Aye Schwartz Aye Steiner Aye Oltz Aye Carried Unanimously Town Hall Renovation/Addition Project : Councilperson Steiner presented the Town Board with a resolution establishing the size of office space for the proposed renovation/addition to the Town Hall . 65,5 Town Board Minutes 8 April 14, 1997 RESOLUTION NO . 32 of 1997 PROPOSED SIZES FOR TOWN HALL OFFICES By Councilperson Steiner : Seconded by Councilperson Johnson WHEREAS, the Town of Danby has initiated new building construction and existing building remediation, and WHEREAS, Town residents by referendum have approved said construction and remediation in an amount not to exceed $ 387,223 . 50, and WHEREAS, the Town Board indicated a willingness to review the project for possible reductions in the overall project cost, and WHEREAS, the proposed addition has increased in size from 2383 SF in March 1997 to 2620 SF in April 1997, and WHEREAS, the additional area will cost both directly and indirectly annually over the life of the addition, and WHEREAS, the individual office sizes exceed that of other municipalities offices in the area, and WHEREAS, the existing building is being totally vacated, and WHEREAS, the existing building consisting of 2065 SF can be used for future expansion, now therefore be it RESOLVED, that the following offices and sizes be adopted : TOWN CLERK 262 SF TOWN JUSTICES SEPARATE OFFICES EACH AT 110 SF JUSTICE CLERK . INDIVIDUAL OFFICE AT 110 SF CODE ENFORCEMENT OFFICE AT 160 SF TOWN SUPERVISOR ` OFFICE AT 120 SF TOWN BOOKKEEPER OFFICE AT 100 SF RECORDS ROOM ROOM AT 130 SF MECHANICAL ROOM ROOM AT 75 SF KITCHEN ROOM AT 90 SF COPIER ROOM DELETED , FUNCTIONS CONDUCTED IN KITCHEN CONFERENCE ROOM ONE AT 80 SF AND ONE AT 200 SF Councilperson Steiner explained his suggested reductions of space and said that the net reduction from Phase II dated April 9, 1997 in the proposed reduction office sizes would be 370 square feet . He identified additional funds that will be required for this project that are not included in the estimates of the project at this time --- for tower renovation at $ 12 , 000 . 00 verses the original budget of $ 500. 00, renovating the interior piers $ 13 ,000 verses 5 , 000 . 00 , sound system in main meeting room not identified, dropped ceiling for heating efficiency not identified . The existing zoning office reduced 10 square feet and conference rooms are available for meeting with the public . Discussion : Councilperson Inman said that an individual office space must have a minimum width of 8 foot and explained the inadequacy of Councilperson Steiner ' s proposed plan for reduced office space in the proposed resolution. Councilperson Schwartz said that the plan we have from H H & G is not perfect but he is concerned about the time delay and cost of rewriting the plans creating another time delay and additional expense to the Town . Going back to the drawing boards and loosing another construction season is more than we can afford to do . 6' ,26 Town Board Minutes 9 April 14, 1997 Councilperson Steiner said that with regards to Councilperson Inman ' s response that he has only laid out the square footage of the offices . The architect has revised the drawing from March 1997 and April 1997 and increased the office square footage space between 200 - 300 square feet without extra delay. He does not see why the space was increased . A roll call vote on the resolution resulted as follows : Inman Nay Johnson Aye Schwartz Nay Steiner Aye Oltz Nay Defeated RESOLUTION NO 33 OF 1997 - Approved ACCEPT FLOOR PLAN FOR OFFICE SPACE SUBMITTED BY ARCHITECTS HUEBER HARES and GLAVIN By Supervisor Oltz : Seconded by Councilperson Inman WHEREAS, the Architectural firm of Hueber Hares Glavin has been hired by the Town of Danby to renovate the Town Hall and submit plans for building an addition for office space , and WHEREAS, Hueber Hares Glavin submitted a Phase #2 plan with furniture layout to the Board at the April 9 , 1997 Agenda meeting of the board, now therefore be it RESOLVED, that the Town of Danby Town Board accept this floor plan with the reduction of 35 square feet of space from the supervisor ' s office . Discussion: Councilperson Steiner said that he in good conscience support that plan . He has expressed his concern about the size of the building, and it is his opinion it is above and beyond what the Town needs to function properly, and to provide the taxpayers with a reasonable amount of expenditure . Because we were by the taxpayers for 387 ,000 . 00 does not mean that we have to spend it . We have not looked at ways to reduce that expenditure . This Board expressed that same sediment to the taxpayers at a public hearing. Councilperson Johnson said that some of the items identified as options for repair to the building in the assessment from the architect are above and beyond the $ 387 ,223 . 50 . Councilperson Schwartz said that we must renovate this building and create offices that are projected for future use . He said he can live with this floor plan. The only use for this meeting room after renovation is a meeting room and for Town Court . Supervisor Oltz said that this a good plan and will give the staff privacy they need to function efficiently and she said that she does not think that this plan will exceed the $ 387 ,223 . 50 limit . A roll call vote on the resolution resulted as follows : Inman Aye Johnson Nay Schwartz Aye Steiner Nay Carried Oltz Aye Motion for Additional Funds to Community Council - Approved A motion was made by Councilperson Johnson and seconded by Councilperson Steiner that the 61' 7 Town Board Minutes 10 April 14, 1997 Town Board of the Town of Danby add an additional $2 ,000 . 00 for Community Council so that they may obtain insurance for the swim program at Jennings Pond . A roll call on the motion resulted as follows : Inman Nay Johnson Aye Schwartz Nay Steiner Aye Oltz Aye Carried. PROPOSED RESOLUTION NO . 34_ OF 1997 - Approved CONSIDER REQUEST FOR MODIFICATION OF FIELDSTONE CIRCLE SUBDIVISION DECLARATION OF RESTRICTIVE COVENANTS RELATED TO SIZE OF DWELLING By Councilperson Schwartz : Seconded by Councilperson Inman WHEREAS, Scott Hoffay, agent for Fieldstone Circle Subdivision , has requested that Article 5 of the " Declaration of Restrictive Covenants for Fieldstone Circle Subdivision " , dated May 5 , 1994 , be changed to increase the minimum square footage requirement of that Article from 1 ,050 to 1 , 500 square feet; and WHEREAS, pursuant to Article 18 of said Declaration of Restrictive Covenants, such a change would require approval by the Town Board of the Town of Danby ; and WHEREAS, such a change is a Type II action requiring no further SEQR review; now, therefore, it is RESOLVED, that the Town of Danby Town Board hereby approves the requested change to Article 5 of the " Declaration of Restrictive Covenants for Fieldstone Circle Subdivision " , dated May 5 , 1994, so that the second sentence of that Article would now read as follows : " The floor area of any residential structure, exclusive of open porches, decks, bay windows, garage and tool shed, shall not be less than one thousand, five hundred ( 1 , 500) square feet " . A roll call vote on the resolution resulted as follows : Inman Aye Johnson Aye Schwartz Aye Steiner Aye Oltz Aye Carried Unanimously PROPOSED RESOLUTION NO . 35 OF 1997 - Approved CONSIDER REQUEST FOR MODIFICATION OF FIELDSTONE CIRCLE SUBDIVISION DECLARATION OF RESTRICTIVE COVENANTS RELATED TO UPDATING THE OWNER/SPONSOR OF SAID SUBDIVISION By Councilperson Schwartz : Seconded by Councilperson Inman WHEREAS , Shelter Tech, Inc . , located at P . O . Box 70, Mifflinburg, Pennsylvania, 17844 , is the current owner of Fieldstone Circle Subdivision, except for the lot sold in that subdivision which is Danby Tax Parcel No . 2 . - 1 - 52 . 14 and which is owned by Robert C . and Karen A . Walters ; and WHEREAS, North East Homes, Scott Hoffay, is the recognized agent of Shelter Tech, Inc . in the development of said subdivision ; and WHEREAS, Elizabeth Grizanzio is no longer an owner of said subdivision ; and WHEREAS, it is desirable to update the " Declaration of Restrictive Covenants for Fieldstone Circle Subdivision" , dated May 5 , 1994 , to reflect the current owner and agent of said subdivision ; now, 6 A' Town Board Minutes 11 April 14 , 1997 therefore, it is RESOLVED, that the Town Board approves the filing, by Shelter Tech, Inc . ; Scott Hoffay, North East Homes , agent ; of an amendment to the " Declaration of Restrictive Covenants for Fieldstone Circle Subdivision" , dated May 5 , 1994 , in the office of the Tompkins County Clerk and in the office of the Town of Danby Town Clerk, to reflect the current owner and agent of said subdivision, subject to approval of said amendment by the Town Attorney before it is filed . A roll call vote on the resolution resulted as follows : Inman Aye Johnson Aye Schwartz Aye Steiner Aye Oltz Aye Carried Unanimously RESOLUTION NO . _36_ of 1997 - Approved AUTHORIZING PAYMENT TO TOMPKINS COUNTY FOR A PORTION OF A PROPOSED COMPREHENSIVE PLANNING PROJECT By Councilperson Johnson : Seconded by Councilperson Schwartz WHEREAS , the Town Supervisor on behalf of the Town Board and the Planning Board has requested comprehensive planning services from the Tompkins County Planning Department Circuit Rider Program ; and WHEREAS, the Town Code Enforcement Officer, following a discussion of the proposal with the Tompkins County Board of Representatives Planning, Development, and Education Committee, has reported that the total estimated value of the services requested is $ 3200 . 00 , and has recommended that the Town Board provide funding for 25%, or for the amount of $ 800 . 00 for such services ; now, therefore, it is RESOLVED , that the Town Board hereby approves the expenditure of $ 800 . 00 for payment to Tompkins County for comprehensive planning assistance from the Tompkins County Planning Department Circuit Rider Program , with such assistance described in the " Proposed Work Scope - Comprehensive Planning Project" , dated April 4 , 1997 , which is attached to and made a part of this resolution; and it is FURTHER RESOLVED , that the Town Board authorizes the Town Supervisor to execute a contract with Tompkins County for such services , in the event that the Planning, Development, and Education Committee of the Tompkins County Board of Representatives favorably approves the provision of Circuit Rider services for the project . A roll call vote on the resolution resulted as follows : Inman Aye Johnson Aye Schwartz Aye Steiner Aye Oltz Aye Carried Unanimously PROPOSED WORK SCOPE - COMPREHENSIVE PLANNING PROJECT April 4 , 1997 K-eX TCCR = Tompkins County Circuit Rider OTHER TCPD = Other County Planning Staff CO = Danby Codes Officer PB = Danby Planning Board PB SEC'Y = Planning Bd . Secretary (minutes transcription) Estimated Period for Work Scope Completion : April - October, 1997 c tl 7 12 Town Board Minute April 14 , 1997 Schedule once per month Planning Board Work Sessions with Circuit Rider. These meetings would usually be in addition to the regular monthly meetings . , TCCR 7 months x 3 hrs . = 21 hrs . CO " = 21 hrs . PB " = 21 hrs . x 7 members = 147 hrs . (This time also reflected in below tasks .) PB SECT " " = 21 hrs . - Define Comprehensive Planning Goals, Objectives . Examine 1989 Comprehensive Plan and 1965 General Plan . Define working format for Comprehensive Plan Update (e . g. , simplified format, easy to read, maximum 20 pages text, minimize map update efforts , maximize use of other information sources) . TCCR 34 hrs . CO 10 hrs . - Collect and compile information related to Comprehensive Planning and Economic Development. Conduct preliminary analysis . Assemble/prepare relevant inventory maps . Typical information : Land Use , Census , Housing, Traffic Counts, Natural Resources, Agriculture , Regulations . TCCR 64 hrs . . OTHER TCPD 16 hrs . CO 15 hrs . Complete " THIS IS DANBY " Map and Capsule Summary to exhibit at July 26 Bicentennial Celebration . Map to show Public and Community Facilities , State Parks and Forests, Recreational Trails . Capsule Summary to describe these features and other assets of Danby . TCCR 5 hrs . OTHER TCPD 20 hrs . CO 5 hrs . PB/VOLUNTEERS 16 hrs . TOTAL HOURS : TCCR 124 hrs . OTHER TCPD 36 hrs . CO 50 hrs . PB/VOLUNTEERS 163 hrs . PB SEC 'Y 15 hrs . a roll call vote on the resolution resulted as follows : Inman Aye Johnson Aye Schwartz Aye Steiner Aye iiOltz Aye Carried Unanimously ., RESOLUTION NO 37 of 1997 WITHDRAW FROM CONSIDERATION THE PROPOSED "LOCAL LAW AMENDING LOCAL LAW NO. 1 OF 1996 RELATED TO ANGELHEART DESIGNS By Councilperson Schwartz : Seconded by Councilperson Johnson. WHEREAS, Matthew and Jeanne Engelhart have acquired a strip of land from. Charles Tilton and Patricia Woodworth, along the west edge of the Engelhart property, which is Danby Tax parcel No . 9 . - 1 -9/ 12 , and WHEREAS, the deed for such acquisition has apparently been filed in the office of the Tompkins County clerk on April 11 , 1997, and WHEREAS, the Code Enforcement Officer has reported that said acquisition brings the sideyard setback width of • 13 Town Board Minute April 14 , 1997 the existing Angelheart Designs building into compliance with the Zoning Ordinance , now therefore it is RESOLVED, that the Town Board of the Town of Danby withdraws from consideration the proposed "Local Law amending Local Law No . 1 of 1996 related to Angelheart Designs, Inc . " that was subject to public hearing at the January 1997 Town board meeting since the said acquisition means that no further action on the proposed local law is needed. a roll call vote on the resolution resulted as follows : Inman Aye Johnson Aye Schwartz Aye Steiner Aye Oltz Aye Carried Unanimously ADJOURNMENT : On a motion the meeting adjourned at 9 : 50 P . M . aai ,i . Carol W . Sczep .. / Town Clerk min-4- 14 . 97