HomeMy WebLinkAbout2020-07-15 Town Board Minutes
JULY 15, 2020 5:13 P.M.
TOWN BOARD MEETING
As a result of COVID-19, and the Executive Order of the Governor of the State of New
York, the Regular Meeting of the Town Board of the Town of Cortlandville was held via Zoom,
video and telephone conferencing, with Supervisor Williams presiding.
Members present: Supervisor, Thomas A. Williams
Councilman, Jay E. Cobb
Councilman, Jeffrey D. Guido
Councilman, Theodore V. Testa
Councilman, Douglas E. Withey
Town Clerk, Kristin E. Rocco-Petrella
Others present were: Town Attorney, John A. DelVecchio; Deputy Town Clerk, Abigail
Albro; S. Beeman and John Steed from G. Devincentis & Son Construction Co.; Ahja Haedicke;
Jennifer Lewis; News Reporter, Colin Spencer from the Cortland Standard.
Due to technical difficulties the videoconference meeting did not start at 5:00 p.m. as scheduled.
Supervisor Williams called the meeting to order. A roll call was conducted with all
members of the Board, Town Attorney and Town Clerk present. The additional attendees were
announced as well.
Councilman Guido made a motion, seconded by Councilman Cobb, to receive and file the
Cortlandville Zoning Board of Appeals Minutes of June 2, 2020. All voting aye, the motion was
carried.
Councilman Guido made a motion, seconded by Councilman Cobb, to receive and file the
Cortlandville Planning Board Minutes of June 2, 2020. All voting aye, the motion was carried.
Councilman Guido made a motion, seconded by Councilman Cobb, to approve the Draft
Town Board Minutes of June 3, 2020. All voting aye, the motion was carried.
Councilman Guido made a motion, seconded by Councilman Cobb, to approve the Draft
Town Board Minutes of July 1, 2020. All voting aye, the motion was carried.
RESOLUTION #164 AUTHORIZE PAYMENT OF VOUCHERS – JULY
Motion by Councilman Withey
Seconded by Councilman Guido
VOTES: AYE – Williams, Cobb, Guido, Testa, Withey NAY – 0
ADOPTED
BE IT RESOLVED, the vouchers submitted have been audited and shall be paid as follows:
Funds A, B, DA, DB, Voucher #855-930
HG, SF, SS, SW General Fund A $ 38,091.37
General Fund B $ 846.15
Highway Fund DA $ 0.00
Highway Fund DB $ 52,183.52
Gutchess Lumber SC Project HG $ 0 .00
C’Ville Fire District SF $ 0.00
Sewer Fund SS $ 1,901.63
Water Fund SW $ 20,942.82
Funds CD1, CD3, CD4 Voucher #(None)
BMills Rehab CD1 $ 0.00
Town Wide Rehab CD3 $ 0.00
Business Devl CD4 $ 0.00
Funds TA, TE Voucher #(None)
Trust & Agency TA $ 0.00
Expendable Trust TE $ 0.00
[Per Town Board Resolution #112 of 2020, “Privilege of the Floor” was suspended until such time as the
Governor of the State of New York removes the restrictions per Executive Order 202.1 issued on March
13, 2020, to temporarily suspend the Open Meetings Law (Article 7 of the Public Officers Law) due to
COVID-19.]
JULY 15, 2020 TOWN BOARD MEETING PAGE 2
Councilman Testa made a motion, seconded by Councilman Guido, to receive and file
the following monthly reports:
1) Water & Sewer Department – June 2020;
2) Code Enforcement Officer, Kevin McMahon – June 2020;
3) Town Clerk – June 2020;
4) Cortland Community SPCA – June 2020;
5) Town Justice LeFevre and Town Justice Mathey – June 2020; and
6) Fire & Safety Inspector/Code Enforcement Officer, Desiree Campbell – June 2020.
All voting aye, the motion was carried.
RESOLUTION #165 ACCEPT 2020 TAX COLLECTOR’S SUMMARY
Motion by Councilman Withey
Seconded by Councilman Guido
VOTES: AYE – Williams, Cobb, Guido, Testa, Withey NAY – 0
ADOPTED
BE IT RESOLVED, the 2020 Tax Collector’s Summary as submitted by Town Clerk/Collector
Kristin E. Rocco-Petrella for the period of January 1, 2020 through July 1, 2020, is hereby
accepted and shall be received and filed.
RESOLUTION #166 ACCEPT CONTINUING DISCLOSURE STATEMENT FOR
THE TOWN OF CORTLANDVILLE AS PREPARED BY
FISCAL ADVISORS & MARKETING, INC. FOR THE FISCAL
YEAR ENDING DECEMBER 31, 2019
Motion by Councilman Withey
Seconded by Councilman Guido
VOTES: AYE – Williams, Cobb, Guido, Testa, Withey NAY – 0
ADOPTED
BE IT RESOLVED, the Continuing Disclosure Statement for the Town of Cortlandville as
prepared by Fiscal Advisors & Marketing, Inc., dated June 26, 2020, for the Fiscal Year ending
December 31, 2019 is hereby accepted and shall be filed in the Town Clerk’s office.
RESOLUTION #167 ACCEPT 2019 ANNUAL REPORT OF THE CORTLANDVILLE
POST-CONSTRUCTION STORMWATER MAINTENANCE
INSPECTION PROGRAM
Motion by Councilman Withey
Seconded by Councilman Guido
VOTES: AYE – Williams, Cobb, Guido, Testa, Withey NAY – 0
ADOPTED
BE IT RESOLVED, the 2019 Annual Report of the Cortlandville Post-Construction Stormwater
Maintenance Inspection Program, as prepared by Cortland County Soil and Water Conservation
District, dated July 6, 2020 is hereby accepted and shall be filed in the Town Clerk’s office.
Councilman Testa made a motion, seconded by Councilman Guido, to receive and file
correspondence from Charter Communications, dated July 1, 2020, July 5, 2020 and July 11,
2020 regarding programming services. All voting aye, the motion was carried.
Attorney DelVecchio reported:
Contract with Siemens Industry Inc. - LED Streetlight Project:
Attorney DelVecchio updated the Board with regard to the Town’s contract with Siemans
Industry, Inc. for LED Streetlights and building infrastructure changes. Since the discrepancies
between what the Town and National Grid had for records of streetlights in the Town was
resolved, neither Siemens nor Attorney DelVecchio had heard back from National Grid. He was
concerned that nothing was moving forward and that the project was at a standstill.
JULY 15, 2020 TOWN BOARD MEETING PAGE 3
Notice of Claim:
Attorney DelVecchio apprised the Board that a Notice of Claim was provided to the
Town by Anthony Pace regarding a matter that happened at the Town Hall in November 2019
and asked the Board to acknowledge receipt.
RESOLUTION #168 ACKNOWLEDGE RECEIPT OF NOTICE OF CLAIM IN THE
MATTER OF ANTHONY PACE VS. TOWN OF
CORTLANDVILLE ET. AL.
Motion by Councilman Testa
Seconded by Councilman Withey
VOTES: AYE – Williams, Cobb, Guido, Testa, Withey NAY – 0
ADOPTED
BE IT RESOLVED, the Town Board does hereby acknowledge, by receiving and filing, the
Notice of Claim in the matter of Anthony Pace vs. Town of Cortlandville et. al.
Town Board Reports:
Councilman Withey apprised the Board that he and Highway Sup’t. Bassett met with the
City of Cortland’s repair staff for the tub-grinder, which is co-owned by the City of Cortland,
Town of Cortlandville, Village of Homer and Village of McGraw and is used to grind yard
debris. The tub-grinder is 22-years old and is starting to cost money for repairs; approximately
$40,000 was spent on repairs in 2019. According to Councilman Withey a new tub grinder was
needed, which could cost between $500,000-$700,000. Over the past two years, Mack Cook,
Director of Administration and Finance for the City of Cortland made two applications for grants
that were denied; he would try one more time to secure funding. Councilman Withey mentioned
that since many landscapers and contractors utilize the tub grinder, a permit fee to cover som e of
the cost of the equipment was suggested. No action was needed by the Board at this time.
Supervisor Williams reported:
Town Board Meeting:
Supervisor Williams explained that the August 5, 2020 Town Board Meeting would be
held in person at the Municipal Garage (Water/Sewer Garage) due to the required public
hearings for the proposed local laws. The space would be an appropriate space for social
distancing purposes.
Gutchess Lumber Sports Complex – Accessible Playground:
Supervisor Williams recalled that at the July 1, 2020 Town Board Meeting, the Board
adopted Resolution #155 to “Amend the 2020 Budget and Authorize Supervisor to Transfer
Funds” in order to purchase the accessible playground equipment for the Gutchess Lumber
Sports Complex (GLSC). The Board authorized the purchase of the equipment up to $150,000,
which would be partially funded from Community Development Block Grant program income
funds already approved by the Office of Community Renewal ($84,292.39) as well as a $10,000
private donation already available in the GLSC capital project fund. The Board authorized the
transfer of $55,707.61 from General Fund A surplus funds to complete the purchase. However,
after further review of the capital project fund by the Bookkeeper, there were enough funds
available to purchase the equipment without using GFA surplus funds (an estimated balance of
$38,321.90 would remain in the project fund after paying final bill to the Town’s engineering
firm, CHA and paying for the playground equipment). Supervisor Williams asked the Board to
rescind the initial resolution authorizing the budget amendment and the transfer of funds from
General Fund A. A second resolution was requested to authorize the expenditure of the funds as
discussed to accomplish the purchase of the playground equipment. Supervisor Williams
anticipated the playground to be operational by Labor Day and would plan a dedication
ceremony.
JULY 15, 2020 TOWN BOARD MEETING PAGE 4
RESOLUTION #169 RESCIND RESOLUTION #155 OF 2020 TO “AMEND THE
2020 BUDGET AND AUTHORIZE SUPERVISOR TO
TRANSFER FUNDS”
Motion by Councilman Withey
Seconded by Councilman Cobb
VOTES: AYE – Williams, Cobb, Guido, Testa, Withey NAY – 0
ADOPTED
BE IT RESOLVED, the Town Board does hereby Rescind Resolution #155 of 2020 to “Amend
the 2020 Budget and Authorize Supervisor to Transfer Funds” regarding the purchase of the
accessible playground equipment for the Gutchess Lumber Sports Complex appropriating
General Fund A fund balance and Community Development Block Program Income funds
already committed and approved by the New York State Office of Community Renewal in 2018.
RESOLUTION #170 AMEND THE 2020 BUDGET AND AUTHORIZE
SUPERVISOR TO TRANSFER AND EXPEND FUNDS FOR
THE GUTCHESS LUMBER SPORTS COMPLEX ACCESSIBLE
PLAYGROUND EQUIPMENT
Motion by Councilman Testa
Seconded by Councilman Withey
VOTES: AYE – Williams, Cobb, Guido, Testa, Withey NAY – 0
ADOPTED
BE IT RESOLVED, the Supervisor is hereby authorized and directed to transfer funds to adjust
the accounts of the 2020 Budget for the Town of Cortlandville, in order to purchase the
accessible playground equipment for the Gutchess Lumber Sports Complex appropriating
Community Development Block Program Income funds already committed and approved by the
New York State Office of Community Renewal in 2018, as follows:
FROM TO AMOUNT
CD4200 HG5031 $84,292.39
AND IT IS FURTHER RESOLVED, a prior year donation of $10,000 as well as the remaining
$55,707.61 available in the Gutchess Lumber Sports Complex capital project fund (HG201) is
hereby authorized to be expended to complete the accessible playground project.
McLean Road – Reduction of Speed Limit:
Supervisor Williams asked the Board to adopt a resolution for a reduction in speed limit
on Route 281 to Fairview Drive from 40 mph to 30 mph. The request would be forwarded to the
County Highway Department for comment and to be forwarded to the State.
RESOLUTION #171 AUTHORIZE REQUEST TO REDUCE THE SPEED LIMIT ON
MCLEAN ROAD FROM THE ROUTE 281 INTERSECTION TO
THE FAIRVIEW DRIVE INTERSECTION IN THE TOWN OF
CORTLANDVILLE
Motion by Councilman Cobb
Seconded by Councilman Testa
VOTES: AYE – Williams, Cobb, Guido, Testa, Withey NAY – 0
ADOPTED
WHEREAS, a request was received from the Town Highway Superintendent to reduce the speed
limit to 30 mph on McLean Road, a distance of approximately 0.50 miles (2675 feet), from the
Route 281 intersection to the Fairview Drive intersection within the Town of Cortlandville, and
WHEREAS, McLean Road is a County road, therefore
JULY 15, 2020 TOWN BOARD MEETING PAGE 5
BE IT RESOLVED, the Town Board does hereby authorize and direct the request to reduce the
speed limit on McLean Road to 30 mph, a distance of approximately 0.50 miles (2675 feet) from
the Route 281 intersection to the Fairview Drive intersection within the Town of Cortlandville, be
submitted to the NYS DOT for approval, via the Cortland County Highway Superintendent for his
input, as required.
Bids for “Town of Cortlandville Miscellaneous Water and Sewer Improvements”:
With regard to the award of the “Town of Cortlandville Miscellaneous Water and Sewer
Improvements”, Supervisor Williams commented that the Board received a recommendation
from their engineering firm, CHA as well as comments from Councilman Withey regarding the
projects. Supervisor Williams recommended the Board proceed with all three water and sewer
projects, or rather to award the base bid plus the alternate bid. CHA reviewed the bids and found
the paperwork to be in order, however there was a tie for the lowest bidder for the base bid plus
alternate bid.
Supervisor Williams recalled there was discussion in the past regarding going to bond for
the projects; however after an in depth review of the water and sewer finances the Town could
pay for the projects without going to bond.
Councilman Guido asked how the Board would decide who to award the bid to since
there were identical bids. Supervisor Williams explained that per Town Law if there are
identical bids the Town could award the bid to the company of its choice or go out to bid again.
Attorney DelVecchio concurred. There was a low bidder if the Board chose to proceed with
awarding the base bid only for the Hillside Drive Sewer and Lime Hollow Chlorine Contact
Time projects.
Councilman Guido made a motion, seconded by Councilman Testa to proceed with all
three water and sewer projects listed in the “Town of Cortlandville Miscellaneous Water and
Sewer Improvements”.
Discussion continued regarding the matter. Supervisor Williams explained that the
projects could be financed through the water and sewer unexpended fund balances and provided the
account balances of both accounts. Paying for the projects out of the fund balance rather than going
to bond was the favorable option; both the water and sewer fund would be left with healthy fund
balances. Supervisor Williams also apprised the Board that that the Town was also waiting for the
receipt of grant money from the State for the Gutchess Lumber Sports Complex. By resolution
(Resolution #278 of 2018) the Town borrowed approximately $682,000 from the water fund for the
GLSC Phase 1, which was to be repaid after receipt of the expected grant funds.
Supervisor Williams reiterated that the first decision to make was whether or not to move
forward with all three water and sewer projects. The next step would be for the Board to award the
bid. Supervisor Williams asked Water & Sewer Sup’t. Alteri to address the Board regarding the
projects.
Water & Sewer Sup’t. Alteri stated that if the Town can complete all three projects and
pay cash for them he would like to proceed with all three as they are all important projects. With
regard to the selection of the contractor for the projects, he recalled that the Town was involved
in litigation with one of the bidders in the past. Attorney DelVecchio would look into the
matter.
Councilman Withey commented that he did not realize that the Town had such a healthy
water and sewer fund and was comfortable moving forward with all three projects. He stated he
was concerned with the Town’s general fund balance.
Supervisor Williams stated that he had some information regarding the projected sales tax
for the Town for the remainder of the year, which was of concern due to COVID-19. The 2020
budget expected $2.3 million in revenue for sales tax; the projected sales tax revenue for the year
was $2.4 after a recent analysis. He added that expenditures were down in the Highway fund in
budget lines such as payroll due to positions not being filled at this time, a decrease in overtime,
and the fact that part-time summer employees were not hired as they have been in previous
years.
RESOLUTION #172 AUTHORIZATION TO PROCEED WITH THE AWARD OF
THE BASE BID PLUS ALTERNATE BID NO. 1 FOR THE
“TOWN OF CORTLANDVILLE MISCELLANEOUS WATER
AND SEWER IMPROVEMENTS” PROJECTS
Motion by Councilman Guido
Seconded by Councilman Testa
VOTES: AYE – Williams, Cobb, Guido, Testa, Withey NAY – 0
ADOPTED
JULY 15, 2020 TOWN BOARD MEETING PAGE 6
WHEREAS, bids were advertised for the “Town of Cortlandville Miscellaneous Water and
Sewer Improvements” to include the Lime Hollow Chlorine Contact Time WM Loop and
Hillside Drive Sewer Repairs as a Base Bid, with an Alternate Bid No. 1 for the Route 281 Water
Main Extension project, and
WHEREAS, after analysis the Town Board has determined it would be in the best interest of the
Town to proceed with the all three water and sewer projects, therefore
BE IT RESOLVED, the Town Board does hereby authorize and direct the Town to proceed with
the award of the Base Bid plus Alternate Bid No. 1 for the “Town of Cortlandville Miscellaneous
Water and Sewer Improvements”.
There was further discussion regarding the identical bids received for the Base Bid plus
Alternate Bid No. 1 for the “Town of Cortlandville Miscellaneous Water and Sewer
Improvements”, and how to proceed with awarding the bid. Supervisor Williams asked Attorney
DelVecchio if the Board could authorize the Supervisor to award the bid to the most competent,
responsible bidder. He commented that both bidders had dealings with the Town in the past and
that perhaps with some research the Board could determine competence. The Board was not
prepared to move forward with awarding the bid at this time.
Town Clerk Rocco-Petrella suggested the Board table the award of the bid since the
notice to bidders indicated that the bid would be awarded at tonight’s meeting, to which Attorney
DelVecchio agreed with. Supervisor Williams added that he could call a special meeting if
necessary or bring the matter back up at the August 5, 2020 meeting. Attorney DelVecchio
reiterated that per Town Law, the Board has the right to determine how the tie will be broken and
the winning bidder based on what is in the best interest of the Town.
RESOLUTION #173 TABLE AWARD OF BID FOR THE “TOWN OF
CORTLANDVILLE MISCELLANEOUS WATER AND SEWER
IMPROVEMENTS”
Motion by Councilman Guido
Seconded by Councilman Testa
VOTES: AYE – Williams, Cobb, Guido, Testa, Withey NAY – 0
ADOPTED
BE IT RESOLVED, the Town Board does hereby table the award of the bid for the “Town of
Cortlandville Miscellaneous Water and Sewer Improvements” to allow more time to research
and discuss the Town’s options due to the tie between two contractors/bidders for the Base Bid
plus Alternate Bid No. 1.
Proposed Local Law – Firearms:
There was discussion regarding a proposed local law regarding firearms for the Town of
Cortlandville. Supervisor Williams asked Attorney DelVecchio for an update regarding the
proposal since the Board’s last meeting. Attorney DelVecchio explained that the language of the
proposed local law was slightly changed from the version presented to the Board at the last
meeting: the definition of “building” was changed to include any Town owned property or
building; a spelling error was corrected; and a provision was added to the definition of “person”
for the inclusion of an exception to allow a person to be allowed on Town property with a
weapon with permission from the Town Supervisor. The definition of “person” in the proposed
law is as follows: Any person except a police officer, sheriff or deputy sheriff, New York State
police officer or peace officer or any other such person that is authorized by the Supervisor of the
Town of Cortlandville.
Supervisor Williams offered the example of a State Senator visiting the Town. The
Senator often has private security that may be armed and should be allowed to enter the
building/property. He stated it would make it easier if there was the ability to offer an exception.
Supervisor Williams provided another scenario involving Town property located off of Lime
Hollow Road that the Town leases to Lime Hollow Nature Center (LHNC). In the past LHNC
practices deer management and have invited members of the group to hunt on the property with
permission. Supervisor Williams suggested that the property be posted for no firearms/hunting,
however permission could be granted to allow the LHNC to practice deer management when
JULY 15, 2020 TOWN BOARD MEETING PAGE 7
necessary, but the property should not be hunted otherwise. He also mentioned that the Town’s
Gutchess Lumber Sports Complex is located near the property and was concerned for the safety
of the children at the park.
Supervisor Williams stated that the Town should have an enforceable law on the books
that protects the Town, prohibiting the activity. Attorney DelVecchio agreed and stated that in
the future, it was likely that everyone who comes to Town Hall would have to go through a
magnetometer to enter the building. Without such a law, there will be no basis for the security
officer to not allow the person to enter the building. Supervisor Williams added that weapons
were not allowed in City Hall, the County Court House, and expected that in the future weapons
would not be allowed in the County Officer Building. He also mentioned that the Town’s
“Safety Committee” was working to design a new functional entry into the Town Hall to be
proposed at a later date.
RESOLUTION #174 ACKNOWLEDGE RECEIPT OF PROPOSED LOCAL LAW OF
2020 TO ADD CHAPTER 91 ENTITLED “FIREARMS” TO
PART II OF GENERAL LEGISLATION OF THE CODE OF
THE TOWN OF CORTLANDVILLE AND SCHEDULE A
PUBLIC HEARING FOR AUGUST 5, 2020
Motion by Councilman Withey
Seconded by Councilman Guido
VOTES: AYE – Williams, Cobb, Guido, Testa, Withey NAY – 0
ADOPTED
BE IT RESOLVED, the Town Board does hereby acknowledge receipt of a proposed Local Law
of 2020 to add Chapter 91, entitled “Firearms” to Part II of General Legislation of the Code of
the Town of Cortlandville, and it is further
RESOLVED, a Public Hearing shall be scheduled for Wednesday, August 5, 2020 at 5:00 p.m.
regarding the proposed Local Law.
Cancellation of Events at Gutchess Lumber Sports Complex:
Supervisor Williams apprised the Board that the National PBR baseball cancelled its
scheduled events to be held at the Gutchess Lumber Sports Complex (GLSC) due to COVID-19
and travel restrictions and rules imposed by the Governor. Other tournaments were still
scheduled for the remainder of the season. Supervisor Williams and Councilman Testa were
meeting with the GLSC advisory committee and hoped to have a solid schedule for the rest of
the year. He also mentioned his intent to bring up the subject of t he proposed storage building
planned for the GLSC at the next meeting.
Purchase of New Truck for Highway Department:
Supervisor Williams stated that the Board has had discussion in the past regarding the
payment for the new Highway Department truck and whether the Town should get a short-term
bond to cover the expense. The truck would cost an estimated $225,000. The 2020 budget line
for machinery is $280,000, which would leave $55,000 in the account. With the sales tax
projections for the remainder of the year, there should be adequate funds to pay for the truck and
not go to bond. Supervisor Williams asked for authorization to spend up to $230,000 for the new
truck.
RESOLUTION #175 AUTHORIZE EXPENDITURE OF UP TO $230,000 FOR THE
PURCHASE OF A NEW 2020 INTERNATIONAL HV513 SFA
6X4 10-WHEEL DUMP TRUCK INCLUDING THE
PLOW/BODY PACKAGE FOR THE TOWN HIGHWAY
DEPARTMENT
Motion by Councilman Withey
Seconded by Councilman Testa
VOTES: AYE – Williams, Cobb, Guido, Testa, Withey NAY – 0
ADOPTED
JULY 15, 2020 TOWN BOARD MEETING PAGE 8
BE IT RESOLVED, the Town Board does hereby authorize the expenditure of up to $230,000
for the purchase of a new 2020 International HV513 SFA 6X4 10-wheel dump truck for the
Town of Cortlandville Highway Department, including the Viking-Cives plow/body package
from Stadium International to be paid to Navistar Inc. (quote from Onondaga County Contract
#8996), as well as ancillary items required for the truck (ie: beacon light, radio) as requested by
the Highway Superintendent.
RESOLUTION #176 AUTHORIZE SUPERVISOR TO EXECUTE DISCHARGE OF
MORTGAGE BETWEEN THE TOWN AND DAVID MOONEY
REGARDING THE 2013 COMMUNITY DEVELOPMENT
BLOCK GRANT TOWN-WIDE HOUSING REHABILITATION
PROGRAM
Motion by Councilman Cobb
Seconded by Councilman Withey
VOTES: AYE – Williams, Cobb, Guido, Testa, Withey NAY – 0
ADOPTED
BE IT RESOLVED, the Town Board does hereby authorize and direct the Supervisor to execute
the discharge of mortgage between the Town and David Mooney, 21 Spring Street, McGraw,
New York, regarding the 2013 Community Development Block Grant Town-Wide Housing
Rehabilitation Program, in the amount of $27,725.00, and it is further
RESOLVED, the Town further acknowledges receipt of the principal balance loan payoff due
and payable to the Town in the amount of $1,848.52.
Councilman Withey made a motion, seconded by Councilman Testa, to receive and file
correspondence from Matthew Steele, dated July 6, 2020, regarding a proposed local law for the
Town of Cortlandville regarding firearms. All voting aye, the motion was carried.
Councilman Cobb made a motion, seconding by Councilman Testa, to receive and file
correspondence from Supervisor Williams to Matthew Steele, dated July 8, 2020, in response to
Mr. Steele’s July 6, 2020 letter regarding a proposed local law for the Town of Cortlandville
regarding firearms. All voting aye, the motion was carried.
Councilman Guido made a motion, seconded by Councilman Testa, to receive and file
the Project Status Report from January 1, 2020 to June 30, 2020 for the NYS Community
Development Block Grant Town-wide Housing Rehabilitation Project (CDBG #287HR323-19).
All voting aye, the motion was carried.
There was discussion regarding the resignation for retirement for Bookkeeper, Marcia
Hicks. Supervisor Williams and the Board praised Mrs. Hicks for her 33 years of dedicated
service to the Town, her vast knowledge and work ethic.
RESOLUTION #177 ACCEPT RESIGNATION FOR RETIREMENT FROM MARCIA
M. HICKS AS BOOKKEEPER FOR THE TOWN OF
CORTLANDVILLE EFFECTIVE JULY 30, 2020
Motion by Councilman Cobb
Seconded by Councilman Testa
VOTES: AYE – Williams, Cobb, Guido, Testa, Withey NAY – 0
ADOPTED
WHEREAS, after 33 years of dedicated service to the Town of Cortlandville as Bookkeeper,
Marcia M. Hicks has submitted her letter of resignation for retirement, therefore
BE IT RESOLVED, the Town Board does hereby accept, with deep regret, the letter of
resignation from Marcia M. Hicks as Bookkeeper for the Town of Cortlandville, to be effective
July 30, 2020, and it is further
RESOLVED, the letter of resignation dated July 9, 2020 is hereby received and filed.
JULY 15, 2020 TOWN BOARD MEETING PAGE 9
RESOLUTION #178 AUTHORIZE SALARY INCREASE FOR DEPUTY
TOWN CLERK, ABIGAIL C. ALBRO
Motion by Councilman Testa
Seconded by Councilman Guido
VOTES: AYE – Williams, Cobb, Guido, Testa, Withey NAY – 0
ADOPTED
BE IT RESOLVED, the Town Board does hereby authorize acknowledge that Abigail C. Albro,
Deputy Town Clerk, has successfully completed her six-month probationary period for the Town
Clerk’s office, and be it further
RESOLVED, that per the provisions of her employment contract, the salary increase of $500.00
for Abigail C. Albro is hereby authorized effective July 7, 2020.
RESOLUTION #179 AMEND 2020 BUDGET AND AUTHORIZE SUPERVISOR TO
TRANSFER FUNDS
Motion by Councilman Withey
Seconded by Councilman Testa
VOTES: AYE – Williams, Cobb, Guido, Testa, Withey NAY – 0
ADOPTED
BE IT RESOLVED, the Supervisor is hereby authorized and directed to transfer funds to adjust
the accounts of the 2020 Budget for the Town of Cortlandville, in order to make payment to
Moody’s Investor Service for work completed for the Town, as follows:
FROM TO AMOUNT
A1990.4 A1380.4 $9,750.00
No further comments or discussion were heard.
Councilman Withey made a motion, seconded by Councilman Testa, to recess the
Regular Meeting to an Executive Session to discuss pending litigation and personnel. All voting
aye, the motion was carried.
The meeting was recessed at 6:35 p.m.
Councilman Cobb made a motion, seconded by Councilman Testa, to adjourn the
Executive Session and reconvene the Regular Meeting. All voting aye the motion was carried.
The Executive Session was adjourned at 7:14 p.m.
RESOLUTION #180 AUTHORIZE SALARY INCREASE FOR WATER
TREATMANT PLANT OPERATOR, BRIAN R. CONGDON
Motion by Councilman Testa
Seconded by Councilman Withey
VOTES: AYE – Williams, Cobb, Guido, Testa, Withey NAY – 0
ADOPTED
BE IT RESOLVED, the Town Board does hereby authorize a salary increase of $10,000 (pro-
rated) for Water Treatment Plant Operator, Brian R. Congdon of 6843 State Route 41, Homer,
New York, effective July 15, 2020, and it is further
RESOLVED, Mr. Congdon’s annual salary shall be $65,354.94 (pro-rated).
JULY 15, 2020 TOWN BOARD MEETING PAGE 10
RESOLUTION #181 AUTHORIZE HIRING MARCIA M. HICKS AS PART-TIME
ASSISTANT BOOKKEEPER FOR THE TOWN OF
CORTLANDVILLE
Motion by Councilman Cobb
Seconded by Councilman Guido
VOTES: AYE – Williams, Cobb, Guido, Testa, Withey NAY – 0
ADOPTED
BE IT RESOLVED, the Town Board does hereby authorize hiring Marcia M. Hicks, 4075 Hicks
Hill Road, McGraw, New York as part-time Assistant Bookkeeper for the Town of Cortlandville,
effective August 3, 2020 through December 31, 2020, and it is further
RESOLVED, Mrs. Hicks shall be paid a wage of $30.00 per hour, not to exceed 15 hours per
week with no benefits.
RESOLUTION #182 APPOINT MEGAN B. JOHNSON AS FULL-TIME
BOOKKEEPER TO THE SUPERVISOR FOR THE TOWN OF
CORTLANDVILLE
Motion by Councilman Guido
Seconded by Councilman Testa
VOTES: AYE – Williams, Cobb, Guido, Testa, Withey NAY – 0
ADOPTED
WHEREAS, due to the resignation for retirement, there is a vacancy for the position of full-time
Bookkeeper to the Supervisor for the Town of Cortlandville, therefore
BE IT RESOLVED, that Assistant Bookkeeper, Megan B. Johnson, of 3958 US Route 11,
Cortland, New York, is hereby appointed as full-time Bookkeeper to the Supervisor for the Town
of Cortlandville, effective July 31, 2020, at an annual salary of $49,835.00 (pro-rated), and it is
further
RESOLVED, by accepting the new position, Ms. Johnson shall no longer be employed as
Assistant Bookkeeper for the Town of Cortlandville.
RESOLUTION #183 AUTHORIZE EXPENDITURE OF UP TO $4,000 FOR
SIGNAGE ON MCLEAN ROAD
Motion by Councilman Withey
Seconded by Councilman Cobb
VOTES: AYE – Williams, Cobb, Guido, Testa, Withey NAY – 0
ADOPTED
BE IT RESOLVED, the Town Board does hereby authorize the expenditure of up to $4,000 for
the purchase of signage to be installed on McLean Road, a County road, subject to approval from
the Cortland County Highway Superintendent.
RESOLUTION #184 REQUEST CORTLAND COUNTY INDUSTRIAL
DEVELOPMENT AGENCY STIPULATE $7,500 PER MW FOR
PAYMENT IN-LIEU-OF-TAX (PILOT) AGREEMENTS FOR
ANY SOLAR PROJECT PROPOSED IN THE TOWN OF
CORTLANDVILLE
Motion by Councilman Withey
Seconded by Councilman Cobb
VOTES: AYE – Williams, Cobb, Guido, Testa, Withey NAY – 0
ADOPTED
JULY 15, 2020 TOWN BOARD MEETING PAGE 11
BE IT RESOLVED, the Town Board does hereby request that the Cortland County Industrial
Development Agency (IDA) stipulate $7,500 per MW for payment in-lieu-of-tax (PILOT)
agreements for any solar project proposed in the Town of Cortlandville, and it is further
RESOLVED, the Cortland County IDA shall negotiate the sales tax with the solar companies.
No further comments or discussion were heard.
Councilman Withey made a motion, seconded by Councilman Cobb, to adjourn the
Regular Meeting. All voting aye, the motion was carried.
The meeting was adjourned at 7:22 p.m.
Respectfully submitted,
Kristin E. Rocco-Petrella, RMC
Town Clerk
Town of Cortlandville
*Note:
The draft version of this meeting was submitted to the Town Board for their review on August 7, 2020.
The final version of this meeting was approved as written at the Town Board meeting of August 19, 2020.