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HomeMy WebLinkAbout1996-12-09 63k< TOWN OF DANBY TOWN BOARD MINUTES Regular Meeting 6 : 00 P.M. December 9, 1996 PRESENT : Supervisor Oltz Councilpersons : Edward Inman, Rosa Lee Johnson, Howard Steiner ABSENT : Councilperson Joseph Schwartz (Excused Others Present: Carol Sczepanski - Town Clerk William Hall - Highway Superintendent Susan Beeners - Code Enforcement Officer Becky Bilderback - Better Housing Representative Frank Proto - County Representative Members of the Public: Katie Sczepanski, Virginia Griffin, Mary Lou Hardesty, Bill Farrell Supervisor Mary Oltz called the meeting to order at 6 : 00 P . M . and led all present to the Pledge of Allegiance to the American Flag. APPROVAL OF MINUTES : November 11 , 1996 Public Hearing Minutes - Preliminary 1997 Budget Town Board Minutes - November 11 , 1996 A motion was made by Councilperson Johnson and seconded by Councilperson Inman to approve the November 11 , 1996 Public Hearing Minutes - Preliminary 1997 Budget and the November 11 , 1996 Town Board Minutes as published . A roll call vote on the motion resulted as follows : Inman Aye Johnson Aye Steiner Aye Oltz Aye Carried Unanimously ADDITIONS TO AGENDA 1 ) Supervisor Oltz requested the addition of a possible resolution for approval of an Insurance Carrier for Town Insurance; 2) Supervisor Oltz requested the addition of consideration for approval for the Town to enter into the County Drug and Alcohol Consortium; No Board member objected. APPROVAL OF WARRANTS : General Fund Warrant No. 12 of 1996 - Approved A motion was made by Councilperson Steiner and seconded by Councilperson Inman to approve the General Fund Warrant No . 12 of 1996 , Voucher No . ' s . 336-368 in the amount of $6,757. 23 . A roll call vote on the motion resulted as follows : Inman Aye Johnson Aye Steiner Aye Oltz Aye Carried Unanimously 636 2 Town Board Minutes December 9, 1996 Highway Department Fund Warrant No. 12 of 1996 - Approved A motion was made by Councilperson Inman and seconded by Councilperson Johnson to approve the Highway Fund Warrant No . 12 of 1996, Voucher No . ' s 166- 180, in the amount of $ 16, 353 . 63 . A roll call vote on the motion resulted as follows : Inman Aye Johnson Aye Steiner Aye Oltz Aye Carried Unanimously West Danby Water District Fund Warrant No. 12 of 1996- Approved A motion was made by Councilperson Inman and seconded by Councilperson Steiner to approve the West Danby Water District Fund Warrant No . 12 of 1996 , voucher No . ' s 43 - 49 , in the amount of $2 ,024 . 08 . A roll call vote on the motion resulted as follows : Inman Aye Johnson Aye Steiner Aye Oltz Aye Carried Unanimously Town Clerk' s November 1996 Report A motion was made by Councilperson Steiner and seconded by Supervisor Oltz to approve the Town Clerk ' s November 1996 monthly report. A roll call vote on the motion resulted as follows : Inman Aye Johnson Aye Steiner Aye Oltz Aye Carried Unanimously Supervisor' s November 1996 Report Deferred Supervisor Oltz reported that the Town Supervisor' s November 1996 report will be presented to the Board at the Year-end meeting of the Board, PRIVILEGE OF THE FLOOR Councilperson Inman reported that he has consulted with NYSEG about the possibility of natural gas being provided to the Highway Department through a Farm Tap on the new NYSEG Pipeline . He is seeking information related to the costs for installation and possible savings by switching from propane to natural gas . Supervisor Oltz reported that there are neighbors who may be interested in installing natural gas from the Farm Tap to help share the $ 3 ,000 . 00 cost of the tap . Councilperson Johnson requested that the record show that in the public hearing minutes Amy Cussimano reported the approximate attendance of 2000 at Jennings Pond is an unconfirmed figure . Councilperson Johnson reported that she called Mr. Lindenbaum to obtain the status of the Danby School building . She reported that no children can be taught in that building as it is not approved by New York State and does not qualify to meet school codes . Councilperson Steiner consulted with Bill Brown, Manager of the Alan H Treman State Marine Park about Jennings Pond and costs for lifeguards. He asked if the State could take over the responsibility of the Pond program and provide lifeguards for the swimming program . Mr. Brown said he would not rule that out but was concerned with the number of geese that frequently are at the park, the type o37 3 Town Board Minutes December 9, 1996 of certification of the lifeguards and liability. Councilperson Steiner said that there needs to be close communication with Community Council, the Pond Committee and the Town Board regarding the operation of the Pond Program . Councilperson Steiner said that he attended the Tompkins County Builders Association luncheon last week with Senator Seward. Senator Seward discussed what the legislative priorities are for 111 1997 . One of the priorities for the legislature is property tax reduction. Councilperson Steiner said that he asked Senator Seward to consider the WICKS Law roll back elimination . Senator Seward said that the WICKS Law roll back elimination is already being considered . Town Clerk, Carol Sczepanski reported that there was an error on the General Fund Warrant No . 11 , 1996 and asked the Board to amend the warrant by reducing the amount by $231 . 57 for a total of $ 3 , 791 . 80 . Town Clerk, Carol Sczepanski reported that beginning January 2 , 1997 through March 31 , 1997, the Town Clerk/Tax Collector ' s office will be open Tuesday - Friday from 9 : 00 A . M . - 4 : 00 P . M. and Saturday 9 : 00 A . M. - 12 : 00 Noon . Highway Department Report: Supervisor Oltz read the Highway Department report for November 1996. The Department repaired damage from the flooding of November 8 , 1996, installed a pipe on Marsh Road and one on East Miller Road west of Troy Road, added a snow plow turn-around on Curtis Road beyond Hill Road and one on the lower end of Marsh Road south of Hornbrook Road . Spreaders, plows and trucks have been made ready for winter and sand has been stocked for deicing. Superintendent Hall reported that he has applied for CHIPS fund reimbursement and we should receive payment soon. Reimbursement of CHIPS f funds could not be submitted until the projects are completed and proof of expenses have been received . Bi-Centennial Committee Childrens ' Christmas Party Carol Sczepanski reported that the Bi-Centennial Committee hosted a Christmas Party for the Danby Children on Saturday, November 7, 1996 . The party was attended by more than fifty (50) children and was a great success Better Housing of Tompkins County - Report Becky Bilderback from Better Housing of Tompkins County reported that the Town of Danby HUD grant application for housing improvement was not successful in 1995 . She reported that there are State funds available through HOMES that can be applied for through Better Housing with application deadline January 16, 1997 . Their office can prepare an application using many of the client applications that were included in the HUD application. Better Housing has matching monies through Rural Development Funding. The application would be for approximately $200, 000 . 00 . Becky asked the Town Board for approval to submit an application on behalf of the Town of Danby for a HOMES Grant. County Representative Report: County Representative Frank Proto reported that the County Board of Representatives are wrapping up 1996 and have one more meeting this year and on the following : 1 ) The County Budget for 1997 was approved for 92,000,000 with a tax increase of under 2% ; 2) Solid Waste Fee - will be on the 1997 Town and County Tax Bills; 3 ) Youth Fees - the Board approved to give the City, Towns, and Youth Bureau $40,000 to do a study for youth programing during the first six (6) months of 1997; 4) Comfort Road Bridge - The replacement of Comfort Road Bridge is scheduled for 1997 and the County Board has received many letters of support from the Danby community. 3V 4 Town Board Minutes December 9, 1996 5 ) Setting County Goals - meeting scheduled for Tuesday, December 10, 1996 for setting long term County goals . 6) Economic Advisory Board - will hold a final meeting for 1996 on Thursday, December 12, 1996 and are going to recommend that the Tompkins County Economic Development Corporation be the lead economic group for the County. Money has been allocated for assistance to rural areas in their economic development planning . 7) Rural Affairs Committee Meeting - A Rural Affairs Committee Meeting meeting was held in on Monday, December 2 , 1996 in Newfield, New York. The general tenure in Newfield was on infractor repairs and maintenance, solidification of Emergency Services, and police protection. Residents expressed their concerns on the emphasis placed on the City of Ithaca verses the rural areas of Tompkins County. 8) Budget Committee - How the County generates fees and what they are used for will be discussed at the next meeting. 9) Charter Committee Final Report - The Tompkins County Charter Committee ' s Final Report for 1996 has been completed . The recommendation to make the County Sheriff and County Clerk appointed positions will go to referendum November 1997 . 10) County Health Insurance - reported that the County received notice that their health insurance premium was over the budgeted amount by $600 ,000 . The increase in the premium and is based on high medical claims . Nine (9) cases represent 20% of the $600,000 deficit. Councilperson Steiner asked Representative Proto to ask our State Legislators to support the abolishment of the WICKS Law. This would save 25 % on construction costs for capitol projects for townships and school districts . COMMUNICATIONS : 1 ) Recommendation from the Planning Board to consider amending Local Law No . 1 of 1996 . 2) Supervisor Oltz reported that the Town has received ten ( 10) proposals from architects for the Town Hall Renovation/Addition Project. 3 ) Letter to Town Board from Daniel Klein of interest in serving on the Environmental Management Council dated November 19 , 1996 . Reports : Highway Report - Received Code Enforcement Office Report - Received Dog Control - October 1996 Report - Received Community Council - November and December 1996 Minutes - Received Highway Superintendent' s Report Highway Superintendent William Hall reported that there is a vacancy in Highway Department due to the resignation of an employee . He has received information for seeking bids for a one ( 1 ) ton four wheel drive dump truck with snow-plow and that a dual-wheel would best serve the needs of the department OLD BUSINESS : Motion to Raise Resolution NO. 63 of 1996 From the Table A motion was made by Councilperson Inman and seconded by Supervisor Oltz to raise Resolution No . 63 of 1996 from the table for discussion . Carried Unanimously 637 5 Town Board Minutes December 9, 1996 RESOLUTION NO. 63 of 1996 - TRANSFER OF FUNDS WHEREAS, the Highway Superintendent has requested that funds be transferred as follows : $ 5053 . 24 from Account No . DA5110 .4 to DA5112 . 2 $ 4, 000 . 00 from Account No . DA5120 . 4 to DA5110 . 4 $ 3 ,400 . 00 from Account No . DA5120 . 1 to DA5142 . 1 and funds from sale of equipment in the amount of $219 . 80 be placed in the DA5130 . 4 Account, now be it RESOLVED, that the Town of Danby Supervisor be authorized and instructed to transfer these funds . • Discussion of Resolution No . 63 of 1996 Supervisor Oltz reported that she has discussed this request to transfer funds with the Highway Superintendent and that they are in agreement that they are close to the end of the year and the appropriations will balance against the revenues for the year. There is no need to transfer funds at this time. Motion to Deny Request for Transfer of Funds- Resolution No. 63 of 1996 A motion was made by Supervisor Oltz and seconded by Councilperson Steiner not to approve Resolution No . 63 of 1996 "REQUEST FOR TRANSFER OF FUNDS " A roll call vote on the motion resulted as follows : Inman Aye Johnson Aye Steiner Aye Oltz Aye Carried Unanimously NEW BUSINESS : RESOLUTION NO. 67 OF 1996 AUTHORIZATION FOR HIGHWAY SUPERINTENDENT TO ADVERTISE FOR BIDS FOR A ONE TON FOUR WHEEL DRIVE DUMP TRUCK WITH SNOW-PLOW By Councilperson Stiener: Seconded by Councilperson Inman WHEREAS, the Highway Superintendent has submitted to the Board a request to purchase a new one ( 1 ) ton four wheel drive dump truck with snow-plow; and WHEREAS, the Highway Superintendent has asked the Town of Danby Town Board for approval to advertise for bids for a new one ( 1 ) ton four wheel drive dump truck with snow-plow, now be it • RESOLVED, that the Town of Danby Town Board authorizes the Highway Superintendent to advertise for bids for the purchase of one ( 1 ) new 1996 or newer one ( 1 ) ton four wheel drive dump truck with snow-plow. A roll call vote on the resolution resulted as follows : Inman Aye Johnson Aye Steiner Aye Oltz Aye Carried Unanimously Environmental Management Council Appointment Supervisor Oltz reported that the Town has received a letter and resume from Daniel Klein of e y� 6 Town Board Minutes December 9, 1996 interest in serving on the Tompkins County Management Council as a representative from the Town of Danby. Supervisor Oltz said that she will set up appointments for the Board to interview applicants to fill the vacancies on the Environmental Management Council and the Town of Danby Planning Board . Town Hall Building Renovation/Addition Project Supervisor Oltz reported that she has received ten ( 10) proposals from architects for the Town Hall Building Renovation/Addition Project. 1 ) Richard A . Rust AIA, The Eaton Center , 19 Eaton Avenue, Norwich, NY 13815 ; 2) Robert J . Costello, R. A . , Costello Architects, 35 Park Avenue, Binghamton, NY 13903 3 ) Keystone Trozze, L. L . C . , Bernard A. Perkosky, One Brick Avenue, Binghamton, NY 13901 4) David L. Klein, AIA Cassetti/Klein Architects, Mark Twain Building, Suite 219, Elmira, NY 14901 5 ) Wolff Garritano Architects, 1930 Deer Run, P . O . Box 570 , LaFayette, NY 13084 6) Peter Demjanec, Demjanec & Associates, 120 Brindley Street, Ithaca, NY 14850 7) Thomas Schickel, AIA, Schickel Architects, 330 East State Street, Ithaca, NY 14850 8 ) Norman J . Davies Architect, 783 Chenango Street, Binghamton, NY 13901 9) The Crissey Architectural Group, 995 North Avenue, Syracuse , New York 13206 10) Huber, Hares , and Glavin, Syracuse, New York She reported that she and the Code Enforcement Officer have reviewed the proposals and met with six (6) of the architects . She would like the Board to set up appointments to meet with some of the architects to review their proposals . Motion to Review Proposals With Architects A motion was made by Councilperson Steiner and seconded by Councilperson Inman that Supervisor Oltz be authorized to set up meetings with 1 ) The Crissey Architectural Group, 2) Peter Demjanic of Demjanec & Associates , 3 ) Wolff Garritano Architects, and 4) Huber, Hares , and Glavin to review their proposals for the Town of Danby Town Hall Project as soon as possible . A roll call vote on the motion resulted as follows : Inman Aye Johnson Aye Steiner Aye Oltz Aye Carried Unanimously Proposed Local Law to Amend the Zoning Ordinance Supervisor Oltz reported that the Board has received a recommendation from the Planning Board to consider an amendment to Local Law No . 1 of 1996 , "A Local Law to Amend the Zoning Ordinance to Modify the Boundaries and Establish a Modified General Site Plan for Planned Development Zone No . 10 , Comprised of a Portion of Town of Danby Tax Parcel No . 9 . - 1 -9 . 12 located on the south side of Gunderman Road west of Comfort Road" . The request is to amend the date in the Local Law No . 1 of 1996 - Section (s) 3 ( c) and 3 (f)from October 1 , 1996 to May 15 , 1997 . Public Hearing Date Set - Proposed Local Law to Amend the Zoning Ordinance A motion was made by Supervisor Oltz and seconded by Councilperson Steiner that the Town Board of the Town of Danby will hold a public hearing at 6 : 00 P . M . on Monday, January 13 , 1997 , Danby Town Hall, 1830 Danby Road, Ithaca, New York to consider a Proposed Local Law to entitled : "A LOCAL LAW AMENDING LOCAL LAW NO . 1 OF 1996 RELATED TO ANGELHEART DESIGNS , INC . " lam / 7 Town Board Minutes December 9, 1996 A roll call vote on the motion resulted as follows : Inman Aye Johnson Aye Steiner Aye • Oltz Aye Carried Unanimously Year-end Meeting of the Town Board A motion was made by Councilperson Steiner and seconded by Supervisor Oltz to hold a Special Year-end Meeting of the Town Board at 6 : 00 P . M. on Monday, December 30, 1996, Town Hall, 1830 Danby Road, Ithaca, New York. A roll call vote on the motion resulted as follows : Inman Aye Johnson Aye Steiner Aye Oltz Aye Carried Unanimously Town of Danby Insurance Carrier for 1997 Supervisor Oltz reported that the Town received only a proposal from one ( 1 ) insurance company to provide the Town of Danby with an insurance package for 1997 . Mr. Charles LaComb of Ithaca Agency presented an insurance package with three options for the Board to consider at the Town Board on Wednesday, December at their Agenda Meeting held on Wednesday, December 4, 1996 The Board has reviewed the proposals and have chosen the Titan Perma Package that was presented for $38,354 . 30. Motion to Accept Insurance Proposal A motion was made by Supervisor Oltz and seconded by Councilperson Johnson to accept the Titan Perma Insurance Package option as suggested by the Ithaca Agency for the Town of Danby 1997 insurance coverage for $36, 650 . 30 plus the Perma entrance fee of $434 . 00 . A roll call vote on the motion resulted as follows : Inman Aye Johnson Aye Steiner Aye Oltz Aye Carried Unanimously Letter to Beck Bilderback of Better Housin A motion was made by Councilperson Steiner and seconded by Councilperson Inman that the Town. Board authorize Supervisor Oltz to send a Ietter to Becky Bilderback of Better Housing authorizing Better Housing to submit a HOMES Grant Application on behalf of the Town of Danby. A roll call vote on the motion resulted as follows : Inman Aye Johnson Aye Steiner Aye Oltz Aye Carried Unanimously Inter-municipal Agreement- Tompkins County Consortium for Drug & Alcohol Testing A motion was made by Councilperson Steiner and seconded by Supervisor Oltz that the Town of Danby Town Board authorize the Town Supervisor to sign the Tompkins County Inter-munici al Consortium for Drug and Alcohol Testing. p 8 Town Board Minutes December 9, 1996 A roll call vote on the motion resulted as follows : Inman Aye Johnson Aye Steiner Aye Oltz Aye Carried Unanimously Councilperson Johnson reported that she will be unable to attend the Year-end Meeting of the Board as she will be out of town . ADJOURNMENT : On a motion the meeting adjourned at 8 : 10 P . M. ditedi y4 ., / min- 12-9 .96 Carol W . Scze . ki, Town Clerk