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HomeMy WebLinkAbout1996-08-12 570 1 Town Board Minutes August 12, 1996 TOWN OF DANBY TOWN BOARD MINUTES Regular Meeting 6 : 00 P.M. August 12 , 1996 PRESENT : Supervisor Mary Oltz • Councilpersons : Edward Inman, Howard Steiner ABSENT : (Excused) Rosa Lee Johnson (arrived at 6 : 15 ) Joseph Schwartz Others Present: Carol Sczepanski - Town Clerk Susan Beeners - Code Enforcement Officer William Hall - Highway Superintendent County Representative - Frank Proto Members of the Public : Roy Casterline, Elizabeth Owens-Roe, Robert Roe, Eric Hicks, Joel Gagnon Supervisor Oltz called the meeting to order at 6 : 03 P .M . and led all present to the Pledge of Allegiance to the American flag . Approval of Minutes : Approval of the July 9, 1996 Town Board Minutes was deferred until the September 9 , 1996 Town Board Meeting . Additions or Deletions to Agenda : Supervisor Oltz requested an addition to the Agenda of a resolution to transfer funds . No Board Member objected . Approval of Warrants : West Danb Water District Fund Warrant No . 8 1996 - A s roved A motion was made by Councilperson Steiner and seconded by Councilperson Inman to approve the West Danby Water District Fund Warrant No . 8 of 1996 , voucher numbers 17 - 30 in the amount of $647 . 30 . A roll call vote on the motion resulted as follows : Inman Aye Steiner Aye Carried Unanimously Oltz Aye Highway Department Fund Warrant No . 8 of 1996 - Approved A motion was made by Councilperson Inman and seconded by Councilperson Steiner to approve the Highway Department Fund Warrant No . 8 of 1996, voucher numbers 108 - 123 , in the amount of $28 , 268 . 93 . A roll call vote on the motion resulted as follows : Inman Aye Steiner Aye Oltz Aye Carried Unanimously General Fund Warrant No . 8 of 1996 - Approved 591 2 Town Board Minutes August 12 , 1996 A motion was made by Councilperson Steiner and seconded by Councilperson Inman to approve the General Fund Warrant No . 8 of 1996 , voucher numbers 212 -245 , in the amount of $7, 124 . 80 . A roll call vote on the motion resulted as follows : Inman Aye Steiner Aye Oltz Aye Carried Unanimously • Town Clerk' s July 1996 Report - Approved A motion was made by Councilperson Inman and seconded by Councilperson Steiner to approve the Town Clerk ' s July 1996 Report as submitted . A roll call vote on the motion resulted as follows : Inman Aye Steiner Aye Oltz Aye Carried Unanimously Councilperson Johnson arrived at 6 : 15 P . M . Approval of Town Supervisor' s July 1996 Report A motion was made by Councilperson Steiner and seconded by Councilperson Inman to approve the Town Supervisor' s July 1996 Report as submitted . A roll call vote on the motion resulted as follows : Inman Aye Johnson Aye Steiner Aye Oltz Aye Carried Unanimously PRIVILEGE OF THE FLOOR Councilperson Steiner reported that the proposed Town of Danby Easement for NYSEG on Town of Danby Highway Department property may have a significant impact . The Town Attorney has sent a letter to NYSEG asking for clarification and a better understanding of how this will impact the use of the property for storage of supplies and equipment . . There is also concern for the existing water well, telephone and electric lines . The Town is not ready to sign an easement for the pipeline at this time . Supervisor Oltz reported on the following : 1 ) Initiative Grants for Town Hall Project - neither Assemblyman Luster nor Senator Randy Kuhl were able to obtain local initiative grants for our Town Hall Project . • 2) Fiscal Year 1997 Budget - request forms have been sent to all departments to be completed and returned as soon as possible . 3 ) Town Insurance - Torn Corey will meet with Supervisor Oltz and Councilperson Schwartz this week to discuss application specifications for supplying the Town Insurance package . 4) Gunderman Road Property - the owners of the property have withdrawn their offer of a gift to the Town . Town Clerk Carol Sczepanski asked the Town Board to volunteer to help serve ice cream at the Ice Cream Social on Sunday, September 8 , 1996 at the Town Hall . The Ice Cream Social is an event to celebrate the settling and bicentennial of the Town of Danby . 5 9 2 3 Town Board Minutes August 12 , 1996 Joel Gagnon reported that the Tompkins County Land Trust is holding a fund raiser in West Danby on Saturday, September 7 , 1996 . The West Danby Fire Department is having a chicken barbecue the same day . There will be horse rides, interactive circus for children, and musicians . Elizabeth Owens-Roe - Chair of the BZA reported that due to her teaching schedule this semester she must resign from the BZA in October 1996 . She said she would continue through October and recommended to the Board that they consider Joel Gagnon to replace her as Chair of the BZA and Robert Roe as a prospective BZA member . If her schedule permits she would consider serving on the Tompkins County Environmental Council this fall if the position has not been filled . • Petition for Submission of Town of Danby Resolution No . 41 of 1996 to Permissive Referendum The following Petition for Submission of Resolution to Permissive Referendum was filed in the Office of the Town Clerk on August 7 , 1996 containing 98 signatures of local residents : TO THE TOWN BOARD OF THE TOWN OF DANBY WHEREAS , on the 8th day of July, 1996 , the Town Board did adopt a TOWN "RESOLUTION AUTHORIZING THE RENOVATION AND EXPANSION HALL AUTHORIZING THE EXPENDITURES OF FUNDS FROM THE TOWN BUILDING RESERVE FUND FOR SUCH PURPOSE, AND AUTHORIZING THE ISSUANCE AND SALE OF SERIAL BONDS FOR THE BALANCE OF THE COSTS OF SUCH PROJECT" , and providing for the renovation and expansion of the Town Hall and providing for the financing of same all as more particularly set forth in said resolution; and WHEREAS, said resolution is subject to a permissive referendum; NOW , THEREFORE, the undersigned being electors of the Town of Danby do protest against such Resolution and hereby petition and request the taking of a referendum vote upon said Resolution as provided for by statute" . Motion to Accept Petition for Submission of Resolution to Permissive Referendum A motion was made by Supervisor Oltz and seconded by Councilperson Johnson to accept the petition entitled "Petition for Submission of Resolution to Permissive Resolution" , filed in the Office of the Town Clerk . A roll call vote on the motion resulted as follows : Inman Aye Johnson Aye Steiner Aye Oltz Aye Carried Unanimously Supervisor Oltz presented a draft article to the Board that she would like to have published in the September 1996 Danby Area News related to the Projected Town Hall Renovation\Addition Project . The Board revised the article and their suggestions will be included in the September issue of Danby Area News . RESOLUTION NO . 42 of 1996- Adopted PERMISSIVE REFERENDUM DATE SET By Supervisor Oltz : Seconded by Councilperson Johnson WHEREAS, the Town of Danby Town Board has received a Petition for Submission of Resolution to Permissive Referendum , and WHEREAS, this petition contains the signatures of ninety-eight (98) electors of the Town and has been filed in the Office of the Town Clerk on August 7 , 1996 , now be it resolved 593 4 Town Board Minutes August 12, 1996 RESOLVED, that the Town of Danby Town Board accepts the petition " Submission of Resolution Permissive Referendum" , and be it further RESOLVED, that the Town Board of the Town of Danby sets the date of Monday, October 7, 1996 for the Town Hall Referendum for Monday, from 12 Noon to 8 : 00 P . M . , Danby Town. Hall, 1830 Danby Road , Ithaca, New York . • A roll call vote on the resolution resulted as follows : Inman Aye Johnson Aye Steiner Aye Oltz Aye Carried Unanimously PROPOSED LOCAL LAW NO. 2 OF 1996 "REVISED SUBDIVISION REGULATIONS " - Postponed A motion was made by Councilperson Steiner and seconded by Councilperson Inman to postpone the Proposed Resolution for Local Law No. 2 of 1996 "Revised Subdivision Regulations" for further review. A vote on the motion resulted as follows : Carried Unanimously RESOLUTION NO . 43 OF 1996 - Adopted EXTENT OF DEADLINE FOR COMPLETION OF IMPROVEMENTS AND CONVEYANCE - FIELDSTONE CIRCLE SUBDIVISION - Adopted By Councilperson Inman : Seconded by Councilperson Johnson WHEREAS , the developers of "Fieldstone Circle Subdivision" have requested that the Town of Danby Town Board extend the deadline for completion and documentation of the roads and associated Public Improvements in said subdivision from August 1 , 1996 to August 1 , 1997, and have also requested that the Letter of Credit for completion and conveyance of the roads and associated public improvements in said subdivision be reduced ; and WHEREAS , the Town Highway Superintendent and the Town Code Enforcement Officer have recommended that the deadline for road completion in said subdivision be extended from August 1 , 1996 to June 1 , 1997 ; and have recommended that no reduction in said Letter of Credit be approved until more information is available as to any drainage improvements that may be required by the N . Y . State Department of Transportation ; now, therefore, it is RESOLVED, that the Town of Danby Town Board hereby approves the extension of the deadline for completion, documentation, and conveyance of the roads and associated public improvements until June 1. , 1997, conditional upon the Letter of Credit Number 51326 issued to the Town of Danby' s benefit by Snyder County Trust. Company, in the amount of $ 62, 769 . 00, being extended to August 1 , 1997 to reflect the extended deadline of June 1 , 1997 for completion, documentation, and conveyance of the roads and associated public improvements ; and it is further RESOLVED, that this resolution modifies only the August 1 , 1995 deadline for completion, documentation, and conveyance of the roads and associated public improvements originally set forth in the July 18 , 1994 Agreement between the developer (Northeast Homes, Inc . ) and the Town of Danby, as such deadline and related terms were modified by Town Board Resolution No . 32 of 1995 , A roll call vote on the resolution resulted as follows : Inman Aye Johnson Aye Steiner Aye Oltz Aye Carried Unanimously 594 5 Town Board Minutes August 12, 1996 RESOLUTION NO . 44 of 1996-. Adopted. ARCHIVES WEEK RESOLUTION/PROCLAMATION - Adopted By Councilperson Steiner : Seconded by Councilperson Johnson WHEREAS, archives help us anchor our rapidly changing society in the stream of time, document our stewardship of the present, and remind us of our accountability to future generations, and WHEREAS, archives are central to research and education, both now and in the future, and WHEREAS, the archives of our governments protect the rights of citizens, support the effective • operation of government and document the evolution of our democracy, and WHEREAS, archives are essential to understanding the diversity of our society and the development of our private and non profit organizations, and WHEREAS, the sound selection, preservation, accessibility, and broad use of archival records vital to the present and future citizens of the Town of Danby, and WHEREAS , greater public awareness of archival conditions and increased support for archival programs in the Town of Danby is urgently needed, and WHEREAS, the second week in October is being celebrated statewide as NEW YORK ARCHIVES WEEK, NOW THEREFORE the Town of Danby Town Board, do hereby proclaim October 8 - 14 , 1996 as ARCHIVES WEEK in the Town of Danby . A. roll call vote on the resolution resulted as follows : Inman Aye Johnson Aye Steiner Aye Oltz Aye Carried Unanimously RESOLUTION NO . 45 of 1996 APPROVAL FOR HIGHWAY SUPERINTENDENT TO ADVERTIZE FOR BIDS FOR THE PURCHASE OF A STRUCTURAL ALUMINUM BOX CULVERT - Adopted By Councilperson Johnson: Seconded by Councilperson Steiner RESOLVED , that the Town Board of the Town of Danby authorizes the Town Highway Superintendent to advertize for bids for the purchase of a structural aluminum box culvert to be placed on Valley View Road . A roll call vote on the resolution resulted as follows : Inman Aye • Johnson Aye Steiner Aye Oltz Aye Carried Unanimously RESOLUTION NO . 46 of 1996 AUTHORIZATION TO SEND USED HIGHWAY EQUIPMENT TO AUCTION - Approved By Supervisor Oltz : Seconded by Councilperson. Inman WHEREAS , the Town of Danby Highway Superintendent has requested permission to send the some old used equipment to the Used Equipment Auction, and WHEREAS , miscellaneous scrap parts and equipment are stored at the Old Town Barns, the 595 6 Town Board Minutes August 12, 1996 Highway Superintendent would like to dispose of and send to the scrap yard, now be it RESOLVED, that the Town Board of the Town of Danby authorizes the Highway Superintendent to send the following used equipment to the County auction : 1977 Rex Roller No . 9HX524 1962 Anthony Dump Trailer No . 218134 1962 Heil Tank Trailer No . 911039 • 1969 Brockway Tractor No . 61061 and be it further RESOLVED , that the Highway Superintendent is authorized to send the scrap items from the old Town Barn and the Highway barns to the scrap yard . A roll call vote on the resolution resulted as follows : Inman Aye Johnson Aye Steiner Aye Oltz Aye Carried Unanimously FUEL SUPPLIER FOR HIGHWAY DEPARTMENT - Approved Highway Superintendent Hall reported that he would like to continue with Agway Petroleum as the fuel supplier for the Highway Department as they provide adequate service . RESOLUTION NO . 47 of 1996 By Councilperson Inman : Seconded by Councilperson Johnson WHEREAS, the Highway Superintendent reported that the current supplier of fuel for the Highway Department is Agway Petroleum, now be it RESOLVED, that the Town of Danby Town Board approves Agway Petroleum as the supplier of fuel FOR the Highway Department. A roll call vote on the resolution resulted as follows : Inman Aye Johnson Aye Oltz Aye Steiner Nay Carried RESOLUTION NO. 48 OF 1996 - TRANSFER OF FUNDS - Adopted • By Supervisor Oltz : Seconded by Councilperson Steiner WHEREAS , Sequoia Pacific Voting Equipment, Inc . reconditioned and repaired our voting machines at a cost to the town of $2 , 490 . 00, and WHEREAS, Tompkins County allowed an additional amount of $ 1 , 500 . 00 be reimbursed to the Town through the Municipal Jobs Program, and WHEREAS, these items of expense were not included in the 1996 budget, now therefore be it RESOLVED, that $3 , 990 . 00 be transferred from contingency account number 1990 . 4 . An amount of $2, 490 . 00 be added to elections account number 1450 . 4, $ 1 , 000 . 00 be added to youth program account number 7310 . 4 and $ 500 . 00 be added to Danby Pond account no 7150 . 4 . 596 7 Town Board Minutes August 12, 1996 A roll call vote on the resolution resulted as follows : Inman Aye Johnson Aye Steiner Aye Carried Unanimously Oltz Aye County Representative Report: Representative Proto reported on the following : • 1 ) SARA Grants - Deadline for grant application is February 1 , 1997 . 2) Recreation Partnership Program - asked the Board to consider passing a resolution urging the County Board of Representatives to support the County Youth Partnership Program. The Danby youth participation was very high in numbers of participants . 3 ) Rural Affairs meeting in Groton and was well attended and many concerns of Tompkins County rural communities were were discussed . Downtown Business District - There is lack of support on behalf of the County for funding of the Downtown Business District for the City of Ithaca . Transit Planning for County - David Boyd from the County Planning presented a plan that involved access to bicycle paths and recreational access to State Forest Lands . 4) Cable 13 Access Channel - County Board may take action on some of the recent programing that has appeared on the Public Access Channel related to County activities . 5 ) Public Budget Meetings - September 11 , 1997 at Boynton Cafeteria . Representatives can submit names of persons who would like to be notified of meetings . 6) Properties in County for Foreclosure - Six (6) properties in Danby have been submitted for foreclosure in 1996 and eight ( 8) properties from prior years . 7) Sales Tax Revenue - County revenues are up for the second quarter of 1996 and is slightly ahead of 1995 . 8) Tompkins County Highway Expenditures in the Town of Danby - total expense to the County Highway on roads in the Town of Danby was $201 , 000 . 00 for materials and $ 150 , 000 . 00 for labor and equipment 9) Department of Social Services Building - eight buildings have been purchased and demolished to make room for the new building . Many members of the Board are concerned • with tax exempt properties . Danby Youth Commission Report : Kathy Lind reported that the Youth Commission will be meeting on Wednesday, August 14, 1996 . County Youth Partnership Program : Kathy Lind reported that the participation of Town of Danby Youths has increased from 29 in 1994 to 261 in 1995 and served 159 children at summer camp programs . The County Youth Partnership program are asking the County for $35 , 000 . 00 for 1997 . The Town of Danby share to participate may increase $4, 000 . 00 in 1997 . Kathy asked the Town Board if it possible to use the Town Hall for a Red Cross training program for teenagers . 597 8 Town Board Minutes August 12, 1996 No Board Member objected if the training sessions could be worked around other meetings in the building . Earl Hicks - East Miller Road - reported that the neighborhood is concerned with the unposted speed limit in the East Miller Road area and is seeking information on how to get the speed limit reduced . Supervisor Oltz referred Mr . Hicks to Tompkins County Department of Public Works . ADJOURNMENT : On a motion the meeting was adjourned at 8 : 30 P . M . ateadj 44.tail; Carol W. Sczepan , own Clerk min - 8 - 12 . 9 0