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HomeMy WebLinkAbout1996-03-11 54 1 Town Board Minutes March 11 , 1996 TOWN OF DANBY TOWN BOARD MINUTES Regular Meeting 6 : 00 P.M. March 11, 1996 PRESENT : Supervisor Mary Oltz Councilpersons : Edward Inman, Joseph Schwartz, Howard Steiner • ABSENT : Councilperson: Rosa Lee Johnson (Excused) Others Present : Highway Superintendent - William Hall Deputy Town Clerk - Beatrice Hogben Code Enforcement Officer - Susan Beeners Town Clerk - Carol W. Sczepanski County Representative - Frank Proto Members of the Public : David Noteboom, Nancy Weitzel , Joel Gagnon Supervisor Oltz called the meetingto order at 6 : 10 P.M. and led all present to the Pledge of Allegiance to the American flag. The Board audited the bills presented on the Warrants for payment. APPROVAL OF WARRANTS General Fund Warrant No. 3 of 1996- Approved. Amotion was made by Councilperson Steiner and seconded by Councilperson Schwartz to approve the General Fund Warrant No. 3 of 1996 voucher numbers 62- 90 in the amount of $8,053 . 54 . A roll call vote on the motion resulted as follows : Inman Aye Schwartz Aye Steiner Aye Oltz Aye Carried Unanimously Highway Fund Warrant No. 3 of 1996 - Approved A motion was made by Councilperson Schwartz and seconded by Councilperson Inman to approve the Highway Fund Warrant No . 3 voucher numbers 26-43 in the amount of $ 23 ,258.48. A roll call vote on the motion resulted as follows : Inman Aye Schwartz Aye Steiner Abstained Oltz Aye Carried (Councilperson Steiner Abstained due to avoucher submitted from his company. ) West Danby Water District Fund Warrant No . 3 of 1996 - Approved Amotion was made by Councilperson Schwartz and seconded by Councilperson Steiner to approve the West Danby Water District Fund Warrant No. 3 of 1996 voucher numbers 9- 12 in the amount of $740. 37. • 543 2 Town. Board Minutes March 11 , 1996 A roll call vote on the motion resulted as follows : Inman Aye Schwartz Aye Steiner Aye Oltz Aye Carried Unanimously • Election Inspectors Fund Warrant No. 1 of 1996 A motion was made by Councilperson Inman and seconded by Councilperson Schwartz to approve the Election Inspectors Fund Warrant No. 1 of 1996 voucher numbers 1 - 11 in the amount of $ 611 . 03 . A roll call vote on the motion resulted as follows : Inman , Aye Schwartz Aye Steiner Aye Oltz Aye Carried. Unanimously Town Supervisor ' s February 1996 Report - Approved Amotion was made by Councilperson Steiner and seconded by Councilperson Inman to approve the Town Supervisor ' s February 1996 Report as submitted. A roll call vote on the motion resulted as follows : 1 Inman Aye Schwartz Aye Steiner Aye Carried Unanimously Town Clerk' s February 1996 Report Amotion was made by Councilperson Inman and seconded by Councilperson Steiner to approve the Town Clerk ' s February 1996 Report as submitted. A roll call vote on the motion resulted as follows : Inman Aye Schwartz Aye Steiner Aye Oltz Aye Carried. Unanimously Annual New York State Town Clerk' s Association Conference The Town Clerk asked the Board for permission to attend the New York State Annual Town Clerk ' s Association Conference April . 21 - 24 , 1996. No Board Member objected. ADDITIONS TO THE AGENDA 1 ) Approval of Abbreviated Consolidated Plan for HUD Application - Resolution Correction to February 12, 1996 Town Board Minutes Under Response to The Wood Insurance Agency - add Councilperson Schwartz declined to be a signature of the letter, Approval of February 12, 1996 Town Board Minutes A motion was made by Councilperson Steiner and seconded by Councilperson Schwartz to approve the Town Board minutes as corrected. I . 544 3 Town Board Minutes March 11 , 1996 A roll call vote on the motion resulted as follows : Inman Aye Schwartz Aye Steiner Aye Oltz Aye Carried Unanimously Town Board February 12. 1996 and March 6 , 1996 HUD Public Hearing Minutes - Approved • Amotion was made by Councilperson Steiner and seconded by Councilperson Schwartz to approve Town. Board Public Hearing Minutes of February 12, 1996 HUD- 1 and Public Hearing Minutes of March 6, 1996 HUD - 2 as published. A roll call vote on the motion resulted as follows : Inman Aye Schwartz Abstained ( absent 3/6/96) Steiner Aye Carried Oltz Aye COMMUNICATIONS RECEIVED : Abbreviated Consolidated Plan (HUD) Draft Environmental Impact Statement (IS) Buttermilk Valley Estates Subdivision (Town of Ithaca) Highway Department Report - February 1996 SPCA Report - February 1996 Danby Youth. Commission Minutes - February 1996 Code Enforcement Office - February 1996 Report Highway Department Report Councilperson Steiner read the Highway Department Report for Febr January uary ary 1 9 flooding,e Highway b , Department plowed and cindered roads ��of the end repaired damage February the Town has spent approximately patchedroacls and serviced equipment. more than 1995 at this time for snow removal account and $2,800 in payroll expenses. The increase in expense is due to the purchase of sand, cinders, salt and fuel to clear the roads . The increase in payroll expense is due to the timely ��tr�-uck shows that tgheheng engine negeds tohours beand over weekends . Oil sample reports on the 1974 White plow and must be done as soon as possible and the estimate for repair is $3 ,500 - 4,000 . . Highway Superintendent William Hall reported that a small bridge on Valley View Road in West Danby is in very poor condition and must be replaced as soon as possible . A 3 ,000 lb weight limit has been placed on the bridge at this time . He has received a quote on an aluminum box culvert to replace the bridge for approximately $8,000. 00. Carol Sczepanski thanked the Highway Superintendent for returning the election bags after the March • 7, 1996 Primary Election to the Board of Elections . Due to the severity of the weather on election day , the Board of Elections Commissioners asked that all Town Clerk' s have their Highway Departments return the election bags. Code Enforcement Officer Report Susan Beeners reported that H & E and Angelheart Designs construction projects are occupying a good amount of her inspection time but both are moving along satisfactorily. She is working on junk law enforcement throughout the community. Municipal Officer' s Meeting Report Supervisor Mary Oltz and Town Clerk Carol Sczepanski attended the Municipal Officer ' s Meeting in February . Tompkins County Public Works Commissioner, William Mobbs reported that the Comfort Road Bridge rebuild is a priority and is scheduled to be done in 1996. 545 4 Town Board Minutes March 11 , 1996 Planning Board Report Nancy Weitzel reported that the Planning Board held a public hearing on February 17, 1996 for a small three lot subdivision in West Danby. The proposal was submitted by Stan ly Biskup and was approved. A public hearing is scheduled for March 20, 1996 for a small subdivision proposal on Gunderman Road submitted by Kevin Cain and Cynthia Earl. NEW BUSINESS : City of Ithaca Youth Recreation Partnership Committee A motion was made by Supervisor Oltz and seconded by Councilperson Schwartz to appoint Kathy Lind of 958 Comfort Road, Ithaca, New York to the City of Ithaca Youth Bureau Youth Recreation Partnership Conunittee. A roll call vote on the motion resulted as follows : Inman Aye Schwartz Aye Steiner Aye Oltz Aye Carried Unanimously RESOLUTION NO. 25 OF 1996 TOMPKINS COUNTY YOUTH BOARD APPOINTMENT RECOMMENDATION - Approved RESOLVED , that the Town of Danby Town Board recommends the appointment of Francois Bereaud of 98 Gunderman Road, Ithaca, New York, 14850 to the Tompkins County Youth Board as a representative for the Town ofDanby for a term to expire on December 31 , 1998. . A roll call vote on the resolution resulted as follows : Inman Aye Schwartz Aye Steiner Aye Oltz Aye Carried Unanimously RESOLUTION NO. 26 OF 1996 AUTHORIZING SUBMISSION OF A 1996 SMALL CITIES APPLICATION AND ABBREVIATED CONSOLIDATED PLAN UNDER TITLE I OF THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974 By Councilperson Steiner: Seconded by Supervisor Oltz WHEREAS, the Housing and Community Development Act as first passed by Congress in 1974 and subsequently amended by the National Affordable Housing Act (NAHA) of 1990, provides for a program of Community Development Block Grants for Small Cities; and • WHEREAS, the Town ofDanby is an eligible applicant under said Act and amendments; and WHEREAS , the Town of Danby has complied or will comply with all program planning citizen participation and application preparation requirements outlined in applicable Federal regulations, including preparation of an Abbreviated Consolidated Plan, and WHEREAS, the Small Cities application and Abbreviated Consolidated Plan require certain certifications to be submitted as part of the documents; NOW, THEREFORE , BE IT RESOLVED , by the Town Board of the Town of Danby, being the governing body thereof, as follows : 1 . Thatthe Supervisor be and is hereby authorized and directed to submit an application and Abbreviated Consolidated Plan related to the project(s) included in the application, 54 (3 5 Town Board Minutes March 11 , 1996 including all understandings and assurances contained therein, for funds to the fullest extent of funds allowed by the U. S. Department of Housing and Urban Development for the 1996 Small Cities Project on behalf of the Town of Danby to the U. S . Department of Housing and Urban Development, and to act as the authorized representative of the Town of Danby, and to provide such technical information as may be requested, and 2. ) That the Supervisor be and is hereby authorized and directed by the Town Board of the Town ofDanby to execute on behalf of the Town of Danby any such certifications • and/or grant agreements as may be required to accept and implement the proposed project. A roll call vote on the Resolution resulted as follows : Inman Aye Schwartz Aye Steiner Aye Oltz Aye Carried Unanimously RESOLUTION NO. 27 OF 1996 ADOPTING POLICIES REQUIRED AS PART OF THE SUBMISSION OF A SMALL CITIES COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION By Councilperson Schwartz: Seconded by Councilperson Steiner WHEREAS, the Town of Danby, New York is an applicant for Small Cities Community Development Block Grant funds administered by the U. S. Department of Housing and Urban Development; and WHEREAS, as a part of the requirements to submit an application for finds under the Small Cities program, communities must adopt certain policies relative to the program and municipal conduct; NOW , THEREFORE, BE IT RESOLVED, by the Town Board of the Town of Danby that the Town ofDanby hereby adopts and will follow the attached Citizen Participation Plan and Residential Antidisplacement and Relocation Plan (should relocation and/or displacement be required as part of the Small Cities program); and BE IT FURTHER RESOLVED , by the Town Board of the Town of Danby that the Town of Danby has adopted and/or hereby adopts the following policies : 1 . The Town of Danby will prohibit the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non-violent civil rights demonstrations; and 2. The Town ofDanby will enforce applicable State and local laws against physically barring entrance to or exit from a facility or location which is the subject of such non- • violent civil rights demonstrations within its jurisdictions; and 3 . The Town of Danby will provide a drug-free workplace by undertaking and implementing a drug-free workplace plan consistent with certifications required by Title 1 of the Housing and Community Development Act of 1974 as amended. A roll call vote on the resolution resulted as follows : Inman Aye Schwartz Aye Steiner Aye Oltz Aye Carried Unanimously 547 6 Town Board Minutes March 11 , 1996 RESOLUTION NO. 28 OF 1996. APPROVAL OF ABBREVIATED CONSOLIDATED PLAN FOR HUD SMALL CITIES APPLICATION By Councilperson Steiner: Seconded by Councilperson Inman WHEREAS, the Town of Danby is submitting an U. S. Department of Housing and Urban Development (HUD) Small Cities Community Development Block Grant (CDBG) application for the • 1996 round of funding, and WHEREAS, HUD has required the completion of an Abbreviated Consolidated Plan as part of those applications, and WHEREAS, the Tompkins County Planning Department has prepared the Abbreviated Consolidated Plan to comply with this regulation, now therefore be it RESOLVED, That the Town ofDanby, Abbreviated Consolidated Plan be approved and the County be authorized to submit the Plan to HUD, and RESOLVED, further, That the Supervisor of the Town of Danby or her designee be authorized to sign any documentation involved in the Abbreviated Consolidated Plan. A roll call vote on the resolution resulted as follows : Inman Aye Schwartz Aye Steiner Aye Oltz Aye Carried Unanimously RESOLUTION NO. 29 of 1996 - Approved ENABLING RESOLUTION FOR WEST DANBY COMMUNITY ASSOCIATION SIGN BOARD] By Councilperson Schwartz: Seconded by Supervisor Mary Oltz WHEREAS , the Danby Town Board has funded through the Community Council Budget, a community message or sign board to be erected by the West Danby Community Association to serve the West Danby area, and WHEREAS, the sign board will be located in the Town ofNewfield and the Town ofNewfield has asign ordinance which would prohibit such a sign unless it is " erected and maintained pursuant to and in discharge of any governmental function" , and WHEREAS, the Newfield Town Counsel has indicated that such a community message board could be so regarded provided the Danby Town Board will assure the Newfield Town Board that Danby will erect and maintain such a sign, now therefore be it ® RESOLVED , that the Danby Town Board declares the West Danby Community Association Message Sign to be an official Town ofDanby Sign, and be it further RESOLVED, that the funding for the sign is provided on condition that the sign is properly maintained, and that should the sign not be maintained to the satisfaction of either the Newfield or Danby Town Boards, the Danby Town Board may have the sign repaired, removed, or replaced at its option. A roll call vote on the resolution resulted as follows : Inman Aye Schwartz Aye Steiner Aye Oltz Aye Carried Unanimously 548 7 Town Board Minutes March 11 , 1996 RESOLUTION NO. 30 of 1996 TOWN OF DANBY HIGHWAY DEPARTMENT PURCHASES FROM BATTERY WAREHOUSE - Approved By Councilperson Inman : Seconded by Supervisor Oltz WHEREAS , Howard Steiner, who is a member of the Danby Town Board, owns Battery Warehouse, and WHEREAS , Mr. Steiner felt it was best not to do business with the Town ofDanby while serving • on the Town Board as it possible could be construed as a conflict of interest, and WHEREAS, the Highway Superintendent has found that other suppliers, in some instances, do not have what he needs in stock and the only alternative he has is to purchase from Battery Warehouse, and VVBEREAS, The Battery Warehouse charges the same price to all municipalities for their purchases, now therefore be it RESOLVED , that the Town Board of the Town of Danby feels that as purchases by the Town Highway Superintendent will be minimal and charges for any purchases will be the same as to other municipalities it will be in the best interest of the Town to make purchases from the Battery Warehouse at the discretion of the Town Highway Superintendent. A roll call vote on the resolution resulted as follows : Inman Aye Schwartz Aye Steiner (Abstained) Oltz Aye Carried MILEAGE REIMBURSEMENT FOR TOWN BUSINESS INCREASED A motion was made by Supervisor Oltz and seconded by Councilperson Schwartz that the Town Mileage Reimbursement rate for Town business be set at 30 cents per mile effective beginning on March 12, 1996. A roll call vote on the motion resulted as follows : Inman Aye Schwartz Aye Steiner Aye Oltz Aye Carried Unanimously Town Hall Building Committee Report Councilperson Steiner reported that the Town Hall Building Committee held two meetings since •February Board Meeting and has scheduled a meeting for March 18, 1996. They are looking at adding on to the Town Hall and at possibly building at a new location. Councilperson Inman said that they have considered reducing the space size of an addition to this building in an effort to reduce the cost. Councilperson Steiner said that he thinks that projected space that is proposed of 3500 sq. feet is adequate for a number of years. County Representative Report: County Representative Frank Proto reported on the following : 1 ) The County Board has reauthorized the County Sales Tax Agreement for the additional 1 %. 549 8 Town Board Minutes March 11 , 1996 2 ) Human Services Building - The Board has passed a resolution entitled "Authorization to Conduct a Public Hearing on the Proposed County Human Services Building at West State and Seneca Streets ." The public hearing date is April 2, 1996 at 5 : 30 p. m. Section 202 of the Eminent Domain Procedure Law has been added as there are five or six properties to be obtained for parking space and the proposed new building. Some of the properties to be acquired are rental properties with residents who receive Public Assistance and Section 8 monies. The County may have to purchase the Rehabilitation Grant and Section 8 contracts in addition to the fair market value to purchase the properties. . • 2 ) Solid Waste Fee Added to the Property Tax Bill - Mr. Proto said that he spoke at a meeting of the Landlords and Apartment Owners Association. The landlords who attended the meetingdid not have a clue that adding the County Solid Waste Fee to the Tax Bill was even under consideration. A bill requesting adding the fee to the tax bill has been introduced in the New York State Senate. 3 ) Municipal Officials Meeting - Charles Schlough gave a presentation at the Municipal Officials Meeting on agriculture in Tompkins County. The presentation showed the economic value of agriculture in the County. Agriculture adds fifty million dollars to the local economy in Tompkins County. 4 ) Hood - 1996- Representative Proto has DEC Applications for residents to file for assistance related to flood damage in January 1996 . 5 ) West Danby Bridge - there may be funding available to help with the repair of abridge in West Danby onMaple Avenue. There may be funds available for restoration work on historic bridges . 5 ) NYS Forest - A public meeting was held in Caroline with the DEC regarding development of a Long Range Management Plan for State Forest Lands . 6) Solid Waste - has received monthly reports, with items listed by commodity, for income receivedfrom the sale of County recyclables. The County disc as well as projected on the sale of recyclables. ADJOURNMENT : On a motion the meeting was adjourned at 7 : 40 P . M. w Carol W. Sczep l Town Clerk min-3 - 11 - 96 •