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2012
Jo �i , Bd d Sary Sent via e-mail to en/Kris, PB Members, JFolmer, BW & TW on 2/1/12. Joan '4� INDEX .OF ACTIONS - 2012 - (T) Cortlandville Planning Board MEETING ACTION DATE NO. DESCRIPTION PAGE NO. 1/31/12 1 APPROVED MINUTES OF '26 APRIL' & 31 MAY 2011 PLANNING BD. . MEETINGS, as submitted. DAVID YAMAN, APPLICANT/TOMPKINS-TRUST CO, REPUTED OWNER - 859 - NO 865• NYS Route 13 -,.TM:#95.00-1.0-04.000-7 Conditional & Aquifer Protection ACTION District Special Permits. Continued review for Phases.1 & II of proposed strip TAKEN mall: JACKIE SPENCE, APPLICANT/RICHARD: & MILDRED PHILLIPS; REPUTED OWNERS - Kellogg Road - TM #97.04-02-08.000 (Behind TM #97.04-02-10.000) -. 2 Lot Line Adjustment APPROVED as requested. BEVERLY L. TRAPP: APPLICANT/REPUTED OWNER - Snell Hill Road -'Part of TM # 98.00-01-65.000 = Two -lot Subdivision of Land APPROVED as requested. 3 ROGER SIMPSON, APPLICANT/REPUTED OWNER - North Homer Avenue (US Route 11) - TM #79.99-01-47.200 - Site Plan APPROVED as requested for 4 bagged coal, stoves, and wood pellet sales, as requested. Town of Cortlandville Planning Board recommends to the Town Board that they come to an agreement with County. Soil & Water District with regard to 5- maintenance of approved Stormwater Management Systems.' Jo �i , Bd d Sary Sent via e-mail to en/Kris, PB Members, JFolmer, BW & TW on 2/1/12. Joan '4� Jo r o'f'd Sent via e-mail to en/Kris, PB Members, JFolmer, BW & TW on 2/29/12. Joan INDEX OF ACTIONS - 2012 (T) Cortlandville Planning Board f MEETING JACTION.1DATE' NO.DESCRIPTION PAGE NO. 2/28/12 APPROVED MINUTES OF 31 JANUARY 2012 PLANNING BD. MEETING, as 6 submitted. DAVID YAMAN, APPLICANT/TOMPKINS TRUST CO, REPUTED OWNER - 859- .865 NYS Route 13 - TM 095.00-10-04.000 - Conditional Permit APPROVED for proposed strip mall/McDonald's, incorporating the recommendations of the Cortland County Planning .Board, with a recommendation to the Town Board 7 - that they issue an Aquifer Protection District Special Permit and act as Lead Agency under.SEQRA. r' BESTWAY ENTERPRISES, INC., APPLICANT/REPUTED OWNER - 3832 Luker Road - TM #86.17-02-01.000 & LUKER ROAD PROPERTIES, LLC; REPUTED 8 OWNER - 3812 Luker Road - TM #86.17-02-05.000 - Lot Line Adjustment APPROVED, as requested. JOHN DEL VECCHIO, APPLICANT/DEL VECCHIO FAMILY, LLC, REPUTED OWNER - 1703 NYS Route 13 - TM #97.17-01-08.200 - Site Plan APPROVED for 9 two-family house, as requested. .17 MIKE GRIFFIN dba MA'S FLOWERS, APPLICANT/CORT-LANES, INC., REPUTED OWNER - 928 Tompkins Street - TM #95.16-02-46.000 - Conditional 10 Permit DENIED for proposed flower tent sales based on the fact that it is a transient business. 1� PALL TRINITY MICRO, APPLICANT/REPUTED OWNER - 3643 NYS Route 281 - TM #76.00-01-11.000 - Conditional Permit application for proposed process 11 storage building SENT TO THE CORTLAND CO. PLANNING DEPT. for their review. lq LISA THOMAS, APPLICANT/PROP, INC., REPUTED OWNER - 3903 NYS Route . 281 (West Road) - TM #86.17-01-02.111 - Applicant to be asked to attend next 12 Planning Board meeting to review the conditions of the Conditional Permit approved 10/26/11 for proposed used car sales. (Maximum of twenty (20) roadworthy cards, with no parking allowed on the grass.) Jo r o'f'd Sent via e-mail to en/Kris, PB Members, JFolmer, BW & TW on 2/29/12. Joan MEETING ACTION DATE NO. INDEX OF ACTIONS - 2012 (T) Cortlandville Planning Board DESCRIPTION PAG 3/27/12 APPROVED MINUTES OF 28 FEBRUARY 2012 PLANNING BD. MEETING, as 13 submitted. PALL TRINITY MICRO, APPLICANT/REPUTED OWNER - 3643 NYS Route 281 - TM #76.00-01-11.000 - Negative Declaration under SEQRA for proposed 14 process storage building. �a PALL TRINITY MICRO, APPLICANT/REPUTED OWNER - 3643 NYS Route 281 - TM #76.00-01-11.000 - Conditional Permit & Site Plan application for proposed 15 process storage building APPROVED as requested. -aa JAMES & ROBERT LUCAS, APPLICANTS/REPUTED OWNERS - NYS Route 13 (South Cortland) - TM #105.00-01-48.100 - Revised Site Plan review 16 POSTPONED until 24 April 2012. GEOFFREY TYRRELL, APPLICANT/PHILLIPS EDISON CO., REPUTED OWNER - 3816 NYS Route 281 - TM #86.13-01-65.100 - Site Plan for proposed Fat Jack's 17 BBQ Restaurant APPROVED as requested. DAVID & JENNIFER McMASTERS, APPLICANTS/REPUTED OWNERS - Hoy & McCloy Roads - TM #s 85.00-05-200 - Subdivision of Land APPROVED as 18 requested. 0 RICHARD OSBORNE, APPLICANT/REPUTED OWNER - 4073 West Road (NYS Route 281) - TM #86.09-01-27.000 - Site Plan Review for proposed additions 19 POSTPONED until 24 April 2012 meeting of this Board. BE8TWAY OF NEW YORK, INC., APPLICANT/BESTWAY ENTERPRISES, INC., REPUTED OWNER - Luker Road - TM #86.17-02-01.000 - Request for Conditional Permit & Aquifer Protection District Permit for proposed 10,000 SF building 20 POSTPONED until 24 April 2012 meeting of this Board. LISA THOMAS, APPLICANT/PROP, INC., REPUTED OWNER - 3903 NYS Route 21 281 (West Road) - TM #86.17-01-02.111 - Public Hearing to revoke Conditional Q J Permit granted on 10/26/11 (Action #67 of 2011) set for 24 April 2012 at 7:30 PM. Joa i o` rd i Sent via e-mail to en/Kris, PB Members, JFolmer, BW & TW on 3/29/12. Joan NO. INDEX OF ACTIONS -- 2012 MEETING ACTION DATE NO. (T) Cortlandville Planning Board, -DESCRIPTION PAGE NO. 4/24/12281 N o ute NO dional Public Hearing ge Conditional e (Wesstt Road) TM #86.17 01- 2.1111 - Permit ACTION violation held and closed. TAKEN JAMES & ROBERT LUCAS, APPLICANTS/REPUTED OWNERS - NYS Route 13 (South Cortland) - TM #105.00-01-48.100 _ Revised Site Plan SENT TO, 22 CORTLAND CO. for=review by PLANNING DEPT. and Patrick Reidy. JOHN DEL VECCHIO, APPLICANT/DEL VECCHIO FAMILY, LLC, REPUTED OWNER - 1703 NYS Route 13 - TM #97.17-01-08.200 - 'Revised Site Plan 23 APPROVED for two-family house, as requested. RICHARD OSBORNE, APPLICANT/REPUTED OWNER - 4073 West_ Road (NYS Route 281) - TM #86.09-01-27.000 - Site Plan Review for proposed additions 24 POSTPONED until 29 May 2012 meeting of this Board. 3� ARTHUR C. BELL, JR., APPLICANT/GERALD & FAY BELL, REPUTED OWNERS 25 - Blue Creek Road - TM #76.04-12.111 - Subdivision of Land APPROVED as requested. 3li SCOTT SMITH, APPLICANT/REPUTED OWNER - 730 NYS Route 13 - TM #105.00-01-49.200 - Conditional Permit APPROVED for 18,000 -gallon LPG tank, 26 as requested. Jo . i , o`fiPd r Sent via e-mail to en/Kris, PB Members, JFolmer, BW & TW on 4/25/12. Joan 33 C&S COMPANIES, APPLICANT/RAVI & BHRATI DESAI, REPUTED OWNERS - NYS Route 13 (So. Cortland) - SKETCH PLAN REVIEW held for proposed Best .Western Hotel w/plans SENT TO CORTLAND CO. PLANNING DEPT. for their review. NO ROBERT FRAZEE, APPLICANT/CAZENOVIA EQUIPMENT, REPUTED OWNER ACTION (???) - US Route 11 - TM #97.00-02-06.000 - SKETCH PLAN REVIEW held for TAKEN proposed building addition. �c 34 DANIEL BORDEN, APPLICANTMARRY & WILLIAM NEWCOMB, REPUTED OWNERS (Sun Auto Site) - 3861 NYS Route 281 - TM #86.17-01-11.1000 - Conditial Permit APPROVED for proposed auto detailing structure, as requested, until 1 December 2012. r Jo i o`�Fd Sent via e-mail to en/Kris, PB Members, JFolmer, BW & TW on 5/30/12. Joan INDEX OF ACTIONS - 2012 (T) Cortlandville Planning Board MEETING ACTION DATE NO. DESCRIPTION PAGE NO. 5/29/12 27 APPROVED MINUTES OF 24 APRIL 2012 PLANNING BD. MEETING, as submitted. 3� BESTWAY OF NEW YORK, INC., APPLICANT/BESTWAY ENTERPRISES, INC., 28 REPUTED OWNER - Luker Road - TM #86.17-02-01.000 - Request for Conditional Permit & Aquifer Protection District Permit for proposed 10,000 SF building SENT TO CORTLAND CO. PLANNING DEPT. for their review. 37 - 29 JAMES & ROBERT LUCAS, APPLICANTS/REPUTED OWNERS - NYS Route 13 (South Cortland) - TM #105.00-01-48.100 - Review of Revised Site Plan POSTPONED. 30 ROXANNE WEHNKE (dba Big Mike's BBQ), APPLICANTMOHN MAY, REPUTED OWNER - 3554 NYS Route 281 - TM #95.16-01-17.100 - Conditional Permit APPROVED for mobile food vending truck from April until 1 November 2012. 31 ROXANNE WEHNKE (dba Big Mike's BBQ), APPLICANT/ ????? (Tropical Wheels Site), REPUTED OWNER - 3901± NYS Route 281- TM # ??? - Conditional Permit APPROVED for mobile food vending truck from April until 1 November 2012. SUN AUTO WAREHOUSE, APPLICANT/CORTLAND COMMERCE CENTER, LLC, REPUTED OWNER - 839 NYS Route 13. (former SCM parking lot) - TM 32 #95.00-10-01.100 - Conditional Permit for car storage APPROVED as requested, for a period of two years. YU 33 C&S COMPANIES, APPLICANT/RAVI & BHRATI DESAI, REPUTED OWNERS - NYS Route 13 (So. Cortland) - SKETCH PLAN REVIEW held for proposed Best .Western Hotel w/plans SENT TO CORTLAND CO. PLANNING DEPT. for their review. NO ROBERT FRAZEE, APPLICANT/CAZENOVIA EQUIPMENT, REPUTED OWNER ACTION (???) - US Route 11 - TM #97.00-02-06.000 - SKETCH PLAN REVIEW held for TAKEN proposed building addition. �c 34 DANIEL BORDEN, APPLICANTMARRY & WILLIAM NEWCOMB, REPUTED OWNERS (Sun Auto Site) - 3861 NYS Route 281 - TM #86.17-01-11.1000 - Conditial Permit APPROVED for proposed auto detailing structure, as requested, until 1 December 2012. r Jo i o`�Fd Sent via e-mail to en/Kris, PB Members, JFolmer, BW & TW on 5/30/12. Joan INDEX OF ACTIONS - 2012 (T)CORTLANDVILLE PLANNING BOARD MEETING DATE ACTION NO. J DESCRIPTION J PAGE NO. 6/26/12 35 APPROVED MINUTES OF 27 MARCH & 29 MAY 2012 PLANNING BD. MEETINGS, as "submitted. ) 36 BESTWAY OF NEW YORK, INC., APPLICANT/BESTWAY ENTERPRISES, INC., REPUTED OWNER - Luker Road - TM #86.17-02-01.000 - Request for Conditional Permit & Aquifer Protection District Permit for proposed 10,000 SF building POSTPONED until 31 July 2012 meeting of Planning Board. NO ACTION JAMES & ROBERT LUCAS, APPLICANTS/REPUTED OWNERS - NYS Route 13 (South TAKEN Cortland) - TM #105.00-01-48.100 - Review of Revised Site Plan.? '7 37 C&S COMPANIES, APPLICANT/RAVI & BHARATI DESAI, REPUTED OWNERS— NYS Route 13 (So. Cortland) -• TM #105.00-03-08.000 - Conditional Permit APPROVED .for proposed Best Western Hotel, as requested, contingent upon County Planning Board recommendations being addressed, with a recommendation that the Town Board issue an Aquifer Protection District Special Permit and act as Lead Agency under SEQRA. J�-- qJ 38 CAZENOVIA -EQUIPMENT CO., INC., APPLICANT/LOVE/FRAZEE ASSOCIATES, LLC, REPUTED OWNER - US Route 11 - TM #87.00-04-03.000 - Conditional Permit & Aquifer Protection District Permit for proposed 7600± SF building addition SENT TO THE CORTLAND CO. PLANNING DEPT. for their review. 39 APD ENGINEERING, PLLC, APPLICANT/WAL-MART STORES EAST, RO - NYS Rte. 13 (Wal-Mart Site) - So. Cortland - TM #105.00-01-22.211- Revised Site Plan APPROVED as submitted. (Berm along NYS Route 13 & grass seed mix.) 7 7 % { \ _ 40 TIME BUYER, INC., APPLICANT/COLONIAL FINANCE GROUP, INC., REPUTED OWNER - 4033 NYS Route 281 - TM #86.09-01-22.100 - Revised Site Plan for used car lot APPROVED as requested. (Allowed vehicle parking increased from 26 to 61.) 41 JODI COHEN, APPLICANT/281 GROTON CORPORATION, REPUTED OWNER (Wm. Porter) - Groton Ave. Plaza - TM #86.13-01-60.1 - Conditional Permit APPROVED for food truck to occupy TM #86.13-01-60.10 from 7 AM to 8 PM, 7 days/ week. �n 7i 42 REGINALD C. STANLEY, JR., APPLICANT/REPUTED OWNER - 3720 Hedgemoor Dr. - TM #95.07-01-07.000,- Conditional Permit APPROVED for teaching fitness to individuals, contingent upon having no more than ten (10) users per day, Monday thru Friday. 43 DAVID & JENNIFER McMASTERS, APPLICANTS/REPUTED OWNERS - 4224 McCloy Road - TM #s 85.00-05-200 - Subdivision of Land APPROVED as requested. 44 CHARLOTTE HAWKINS, REPUTED OWNER - 4077 NYS Route 281 - TM #??? - Town of Cortlandville Planning Board AUTHORIZES the Planning/Zoning Officer to correspond with property owner and Attorney Mike Shafer with regard to bringing this property into qq compliance with the original Site Plan. 45 JOHN BARDEN, REPUTED OWNER, dba FASTLANE AUTO - 1799 NYS Route 13 - TM #77:00-01-34.000 - Town of Cortlandville Planning Board AUTHORIZES the Planning/Zoning Officer to correspond with property owner with regard to bringing this property into compliance with the original Site Plan. .5-0 Joa . Fitch, Board Secretary Emailed to: Karen/Kris, TB, JO, JF, DA, JBF, BW & TW on 6/27/12. JEF INDEX OF ACTIONS - 2012 (T)CORTLANDVILLE PLANNING BOARD `MEETING DATE ACTION NO. DESCRIPTION PAGE NO. 7/31/12 46 APPROVED MINUTES OF 26 JUNE 2012 PLANNING BD. MEETING, as submitted. 5 �- 47 SUZANNE KELLEY, PAUL KREITNER, JOHN KREITNER, APPLICANTS/REPUTED OWNERS - 3257 Gracie Rd. TM #105.00-01-12.000 - Lot Line Adjustment APPROVED as requested. 51 48. JAMES & ROBERT LUCAS, APPLICANTS/REPUTED OWNERS.- NYS Route 13 (South Cortland) - TM #105.00-01-48.100 - APPROVED Revised (7/24/12) Site 52- Plan as submitted-; with .Conditional Permit to be modified accordingly, including berm and all responses made by Engineer Feiszli on _7/24/12 and incorporate all of the sitework which shall be completed by November 1, 2012. 49 CAZENOVIA EQUIPMENT CO., INC., AP P LI CANT/LOVE/F RAZE E ASSOCIATES, LLC, REPUTED OWNER - US Route 11 - TM #87.00-04-03.000 - Conditional Permit APPROVED for proposed 7600± SF building 'addition, incorporating Items 1 thru 12 of the Cortland Co. Planning Board's Resolution No. 53 12-25 of 7/18/12, with a recommendation made to the Cortlandville Town Board that they issue an Aquifer Protection District Special Permit and act as Lead Agency under SEQRA. 50 CROWN COURT, LLC, APPLICANTNVALMART STORES EAST, LP, REPUTED OWNER - 818 Bennie Road - TM #105.00-02-04.00 - Review of Site Plan for proposed -12,000 SF 55multi-tenant retail facility CONTINUED until 28 August 2012 Town of Cortlandville Planning Board meeting to allow applicant time to acquire requested information. 51' INTERTEK TESTING SERVICES NA, INC., APPLICANT/ELECTRICAL TESTING LABORATORIES, INC., REPUTED OWNER - 3933 US Route 11 - TM #s 87.00-03-17.100 & 20.000 - Site Plan Review & Aquifer Protection District Special Permit for proposed rj 4 3,200 SF testing lab expansion sent to Cortland Co. Planning Department for their review. 52 WILLIAM PORTER, APPLICANT/281 GROTON CORP., INC. & WM. PORTER REAL ESTATE, INC. REPUTED OWNER - Groton Ave. Plaza - Part of TM #86.13=01-55220 - J` Conditional Permit APPROVED for placement of three (3) sheds (Fred's Sheds) until 30 November 2012, as requested. Joa �fth, Boarid'Secref ry Emailed to: Karen/Kris, TB, JO, JF, DA, JBF, BW & TW on 8/1/12. JEF INDEX OF ACTIONS - 2012 (T)CORTLANDVILLE PLANNING BOARD -MEETING - DATE i ACTION NO. DESCRIPTION PAGE NO. 8/28/12 53 APPROVED MINUTES OF 31 JULY 2012 PLANNING BD. MEETING, as submitted. 54 (T) Cortlandville Planning Board RECOMMENDS to.the Cortlandville Town Board that they approve an expenditure of $6,000 to fund the Cortland Co. Soil & Water District's Phase 1 of a Stormwateir Maintenance System Program. 6'7 55' BESTWAY OF NEW YORK, INC.; APPLICANT/BESTWAY ENTERPRISES, INC., REPUTED OWNER - Luker Road - TM #86.17-02-01.000 - Conditional Permit APPROVED- for proposed 10,000 SF building, with recommendation made to the Cortlandville Town Board that they issue an Aquifer Protection .District Special Permit and act as Lead Agency under SEQRA. NO CHARLOTTE HAWKINS, REPUTED OWNER- - 4077 NYS Route 281 - TM #??? - ACTION Applicant's Attorney Mike Shafer appeared before Board with regard to bringing this TAKEN Property into compliance with the original Site Plan. Will try to work out solution w/owner and report back to Board. M 56 CROWN COURT, LLC, APPLICANT/WALMART STORES EAST, LP, REPUTED OWNER - 818 Bennie Road - TM #105.00-02-04.00 - Site Plan APPROVED for' proposed 12,000 SF multi -tenant retail facility, with recommendation made to the Cortlandville Town Board that they issue an Aquifer Protection District Special Permit and act as Lead Agency under SEQRA. 57 INTERTEK TESTING SERVICES NA, -INC., APPLICANT/ELECTRICAL TESTING LABORATORIES, INC., REPUTED OWNER - 3933 US Route 11 - TM #s 87.00-03-17.100 & 20.000 - Conditional Permit APPROVED for proposed 3,200 SF testing lab expansion, incorporating Items 1 thru 4 of the Cortland Co. Planning Dept's recommendations contained in their 8/15/12 report, with a recommendation made to the Cortlandville Town Board,- oard, that they issue an Aquifer Protection District Special Permit and act as Lead Agency under SEQRA. a Joa itch, Board Secrefary Emailed to: Karen/Kris, TB, JO; JF, DA, JBF, BW & TW on 8/29/12. JEF 58 LUCILLE RATHBUN, APPLICANT/REPUTED OWNER - 260 Hatfield Road -TM #74.00- 02-03.100 - Subdivision of Land APPROVED as requested. 59 LAURA M. DAYTON, APPLICANT/REPUTED OWNER - 3427 Page Green Rd. - TM #96.00-10-06.000 - Subdivision of Land APPROVED as requested. 60 SUSAN FEISZLI & RANDALL FOX, APPLICANTS/DOUG CLARK, REPUTED OWNER (4015W. Rd. - Doug's Power Sports) and STEVE TIMMONS, RO (3901 W. Rd. - Tropical Wheels) - Conditional Permit APPROVED for proposed Foxy's Franks at both locations, as l requested, from 10 AM to 3 PM, Monday thru Friday. (D a Joa itch, Board Secrefary Emailed to: Karen/Kris, TB, JO; JF, DA, JBF, BW & TW on 8/29/12. JEF INDEX OF ACTIONS - 2012 (T)CORTLANDVILLE PLANNING BOARD Declaration under SEQRA for proposed 24 ft. by 30 ft. garage. .A' 67 MARTIN G. MARBLE (DBA • MG10'Auto: Sales), APPLICANT/REPUTED OWNER - 4002 West Road (NYS RoueF•F3r1) - TM #86:13-01-21.100 - Conditional Permit APPROVED for proposed 24 ft;; by -30 ft. garage, as requested_ . 68 CHARLOTTE HAWKINS, REPUTED OWNER - 4077 NYS Route 281 - TM #??? - (T) Cortlandville Planning Board AUTHORIZES PZO Weber to request Attorney. Mike Shafer's presence at their,ne�t (meeting. �n SUSAN r€]S'Z l 2.RnninnI t env nQot trnnrreinnt tr_ rt nov REPUTED OWN R ( e, €pelts)amd Re (3981 . Rd. - T.,,F; .al ED fer pr3p�:c-1 s at bath Ic;ratiems;-es ertuay Ilttu tiday. Joa -;it-ch,- Board Secretary Emailed. to: Karen/Kris, TB, JO, JF, DA, JBF, BW & TW on 9/27/12. JEF u; G�v4 'Ai Li, c,, IMEETING DATE ACTION NO. I DESCRIPTION I PAGE NO. .4/25/12 61 APPROVED MINUTES OF 28 AUGUST 2012 PLANNING BD. MEETING, as submitted. J `T 62 JOHN DEL VECCHIO, APPLICANT/DEL VECCHIO FAMILY, LLC, REPUTED OWNER - -1703 NYS Route 1•P - • TM #97.17-01-08.200 - .Applications for Proposed Subdivision r& Site. Plan for three two-family residences SENT TO. CORTLAND CO. PLANNING for their review. /^ Uc� 63 CORTLAND CITIZENS' CORPORATION BUILDING, INC., APPLICANT/REPUTED OWNER - 1142 NYS Route 222 - TM #86.13-01=60.1 - - Subdivision of Land APPROVED as 'requested. 64 281 GROTON. CORP., APPLICANT/REPUTED OWNER - 1142 NYS Route 222 - TM #86.13-01-62.1 - Subdivision of Land APPROVED as requested. 65 DAVID STAFFORD, APPLICANT/LOIS STAFFORD & DAVID STAFFORD, REPUTED OWNERS - 4086 Kinney 'Gulf Road - TM #85.00-08-24.000 - Subdivision of Land APPROVED as requested. 66 MARTIN G. MARBLE (DBA MGM Auto Sales), APPLICANT/REPUTED OWNER , - 4002 West Road (NYS Route 281) - TM #86.13-01-21.100 - Negative Declaration under SEQRA for proposed 24 ft. by 30 ft. garage. .A' 67 MARTIN G. MARBLE (DBA • MG10'Auto: Sales), APPLICANT/REPUTED OWNER - 4002 West Road (NYS RoueF•F3r1) - TM #86:13-01-21.100 - Conditional Permit APPROVED for proposed 24 ft;; by -30 ft. garage, as requested_ . 68 CHARLOTTE HAWKINS, REPUTED OWNER - 4077 NYS Route 281 - TM #??? - (T) Cortlandville Planning Board AUTHORIZES PZO Weber to request Attorney. Mike Shafer's presence at their,ne�t (meeting. �n SUSAN r€]S'Z l 2.RnninnI t env nQot trnnrreinnt tr_ rt nov REPUTED OWN R ( e, €pelts)amd Re (3981 . Rd. - T.,,F; .al ED fer pr3p�:c-1 s at bath Ic;ratiems;-es ertuay Ilttu tiday. Joa -;it-ch,- Board Secretary Emailed. to: Karen/Kris, TB, JO, JF, DA, JBF, BW & TW on 9/27/12. JEF u; G�v4 'Ai Li, c,, INDEX OF ACTIONS - 2012 (T)CORTLANDVILLE PLANNING BOARD IEETING 1 . DATE i ACTION NO. DESCRIPTION I PAGE NO. 10/30/12 69 APPROVED MINUTES'OF 25 SEPTEMBER 2012 PLANNING .BD. MEETING, as submitted. 70 CHARLOTTE. HAWKINS, =REPUTED OWNER - 4077 NYS Route 281 - TM #86.09-04-07.000 - (T) Cortlandville Planning Board will await an Interpretation from the ZBA regarding the parking issue on this parcel. 71 JAMES. X WAINMAN, APPLICANT/FLORA & RICHARD WARNER ESTATE, REPUTED OWNER - Lighthouse Hill Road'- TM #77.09-01-12:000-- Lot Line Adjustment APPROVED. as requested. `71) 72 McNEILL DEVELOPMENT CO., LLC, APPLICANT/REPUTED OWNER - 4038 West' Road (Family Health Network) -- TM #86.09701-39.000 - Site Plan APPROVED for proposed canopies/trellis as requested. �l 73 CROWN, COURT, LLC, APPLICANT/WALMART STORES EAST, LP, REPUTED OWNER - 818 Bennie Road - TM #105.00-02-04.00 - Revised Site Plan for proposed 20,000 SF multi -tenant retail facility sent to County Planning for their review. -7/ 74 JASON & MICHELLE GENSON, APPLICANTS/LEWIS & . LIDA GENSON, J REPUTED OWNERS - 2166 Blodgett Mills- Road -. TM #107.00-03-13.000 - Subdivision of Land APPROVED as requested. �f 75 THOMAS COLLEDGE, APPLICANT/JANICE MARTIN, REPUTED OWNER - 195 Madison Street - TM #86.09-01-34.000 - Site Plan APPROVED for proposed tattoo business, as requested. 76 (T)Cortlandville Planning Board CHANGES DECEMBER 2012 meeting from 25 December to 18 December 2012 at 7:30 PM due to holiday conflict. Joa itch, Board Seretary Emailed to: Karen/Kris, TB, JO, JF, DA, JBF, BW & TW on 10/31/12.- JEF INDEX OF ACTIONS - 2012 (T)CORTLANDVILLE PLANNING BOARD IIEETING DATE ACTION NO. DESCRIPTION ]PAGE NO. 11/27/12 77 APPROVED MINUTES OF 30 OCTOBER 2012 .PLANNING BD. MEETING, as submitted. " Joa itch, Board Secretary Emailed to: Karen/Kris, TB, JO, JF, DA, JBF, BW & TW on 11/28/12. JEF 78 CROWN COURT, LLC,' APPLICANT/WALMART STORES EAST, LP, REPUTED OWNER - 818 Bennie Road - TM #105.00-02-04.00 - APPROVED revised Site Flan for. proposed 20,000 SF multi -tenant retail facility, incorporating Items 1 thru -6 of the Cortland Co. Planning Board's Resolution No. -12-33 of 11/14/12. -73 79 CROWN COURT, LLC, APPLICANTNVALMART STORES EAST, LP, REPUTED OWNER - 818 Bennie Road - TM #105.00-02-04.00 - (T) C'ville Planning Board recommends to the Town Board that they, issue an Aquifer Protection District Special Permit and act as Lead Agency under SEQRA. 80 KEY BANK (c/o Bohler Engineering), APPLICANT/KEYBANK NATIONAL ASSOCIATION, REPUTED OWNER - 320 Tompkins Street - TM #96.09-02-32.000 - Site Plan APPROVED with parking spaces to be 20 ft. in length. Al STEVE TERWILLIGER, APPLICANT/JOHN McGEE, REPUTED OWNER = NYS Route 13 NO.ACTION So. = TM #105.00-01-44.000 - Sketch Plan showing revised access road concept shown to TAKEN the Board. Applicant asked to return with "working drawings." Joa itch, Board Secretary Emailed to: Karen/Kris, TB, JO, JF, DA, JBF, BW & TW on 11/28/12. JEF INDEX OF ACTIONS - 2012 (T)CORTLANDVILLE PLANNING BOARD 10- -.MEETING DATE ACTION NO. DESCRIPTION PAGE NO. 12/18/12 81 APPROVED MINUTES OF 27 NOVEMBER 2012 PLANNING BD. MEETING, as submitted. 82 STEVE TERWILLIGER, APPLICANT/JOHN McGEE, REPUTED. OWNER - NYS Route 13 So. - TM #105.00-01-44.000 -Sketch Plan showing revised access road concept SENT TO COUNTY PLANNING FOR THEIR REVIEW. NO ACTION JIM REENERS - 19.3± A. parcel at top of the hill - Commons Ave. - Sketch Plan ` REQUIRED - Conference held for proposed PUD. ?R 83 PROP, INC., APPLICANT/REPUTED OWNER - 3903-3911 NYS Route 281 - TM #86.17-01-02.111 - Conditional Permit APPROVED to use part of an existing building as a millwork facility, contingent upon (1) the Cortland Co. Planning Board concurring with the Cortland Co. Planning Department's recommendations, and (2) the presentation of a formal plan showing locations, including height of dust collection system. 0 84 PROP, INC., APPLICANT/REPUTED OWNER - 3903-3911 NYS Route 281 - TM #86.17-01-02.111(T) C'ville Planning Board recommends to the Town Board that they issue an Aquifer Protection District Special Permit and act as Lead Agency under SEQRA for the proposed use of an existing building as a millwork facility. 7S In Joa itch, Board Secretary Emailed to: Karen/Kris, TB, JO, JF, DA, JBF, BW & TW on 12/20/12. JEF CQ 0 00. bD cZ P-1 C4 cd p ti c�")PLANNING BOARD:ACTION CODES CODE - .._DESCRIPTION ' -� ...2009. PERCENT 2010": PERCENT 201.1. .PERCENT A MINUTES APPROVAL 9 - 11.11 %- 7' - 10.61 % , . 8 8.99%. ' B- .. _' 'REFERRAL TO: COUNTY PLANNING -. B.. 9:88%... 7. 10.61%_' . 8 8.99%; ,C SET PUBLIC HEARING:" 3' 3.70% , 0 0.00% `0 0:00%. .,CONDITIONAL PERMIT APPROVAL 14 _' ' ...1728%:: 15 22.73% ' , : 16 , . 17.98%.. E -SITPLAN APPROVAL 12 14.81'/0 9' 13.64%'," 11 12.36% + :F-.... GENERAL PRESENTATION -OF .PROJECT. - 1. _ . _,123%,_ 0 , , :. ,0.00% 0 ' 0.00% G :SUBDIVISION APPROVAL' 13 16.05%- 2 _ , '„ :3.03% :7 . 7:87% f' C:D_ . H LOT LINE.ADJUSTMENT , 5 8.17% 7 10.61% 3.37%, . (POSTPONED ;6. 7.41'/07' - 10.61%' 12 '/0 13.48uj J • , APPROVAL OF,HOME-OCCUPATION ..... •1 :1.23%, . 0. 0.00% 0 0.00%; K ASSIGNMENT OF LEAD AGENCY. 5, 6.17% 2 3,03% 0 0.00% _ L. PUBLIC MEETING COMMENTS FOR.RECORD. ..... 1 '423% " ,.0 0.00% _101. 0:00%, - .:,: M' - 'SEQRA'-RECOMMENDATION' �..._. ,. 1.�°A _ .. .4.., . :6.06% -' 2 _ . 225% . q - : N . ._ .: . _ ,.SKETCH PLAN 0._ •00% '0, 000% 5 "' 5.62% p O. STORMWATER'SYSTEMACTIVITY 2 2.47%-, 1. 4.52%. " P. - MISCELLANEO,US;DISCUSSION,-_ - - _ „ 0 ,' „ .. '0.00%• " 5. 7.58% 12, 13:48%, Q RECOMMENDATION FOR AQUIFER PROTECTION PERMIT NE N, STARTING IN'CY 201T.. : ' - 4 - ' .4.49% TOTAL .°81 100:000& 66 100.00%: 89 100.00% p bA q SOURCE DOCUMENTS ARE -MONTHLY INDEX OF.ACTIONS 'FILE:.NAR HD Planning Board projects. PREPARED.'BY NICK RENZI b c� w 0 .. ri , CQ 0 00. bD cZ P-1 FEB.®202 . (T) Cortlandville:Planning:Board Regular Meeting Minutes 31 January 2012 .. Jarivary30; 2012 To: Kathy.Wickwire Chairperson FromNick Renzi •Subject: -Conditional Permitlog .'Ka Attached is an:updated log of conditional'.permits that have been granted since 2009: 'Thelog reflects all the conditional:permitsgranted up to and including_` 0ecember.201.1. As discussed Tom Williams will update: the status portion of this log when he performs,his fire inspections of properties that have conditional permits. Since ; == some of the conditional permit properties do not require -fire inspections I would, leave it to Tom and Bruce to decide who would be providing status comments. , Tvm and Bruce, I will leave the updating of the up section of the'attached fo_.`rm up to either one. of your. I will send an' electronic copy.of the form to the both ofyou so that you can input the status comments and distribute -the summery Y. sheets..: Nick'kenzi. Attachment' Conditional Permit log .3 pages cc: Bruce Weber- John Folmet .Tom WjlIia.m§' Joan Fitch ' Chris:Newell Richard -Tupper :. John Fin'amore Elizabeth Ambrose` -, Page 9 of 13 cv N CONDITIONAL PERMIT LOG 0. CORTLANDVILLE. PLANNING BOARD INDEX OF m PROJECT NAME. ACTIONS APPLICANT TAX PARCEL ID APPRovAL. MAJOR CONDITIONS CY NO. DATE �. �1 O 9=1 q L9_ Q a� d a cd O bA O P4 ai STATUS, FAMILY HEALTH NETWORK09-49 .: MCNEIL DEVELOPMENT 86.09-01-39.000. 7/28/09. ; PER COUNTY PWG'RES #0318ITEMS 1,3 AND.& , MEDICAL BUILDING USED CAR'LOT WITH12 09-57 DAVID NARBY 96.09-04-03.000,048 OS' 8/25/09 USED CARS 8 6 BUILDINGS; 3 LOTS COMBINED & OK PER BW 2-23-10' - PREBUILT BLDGS" 15 FT. SETBACK TLC AMBULANCE SERVICE 0.9-75:: DAVID BUTLER 76.15-01-23 &'25 12/1/09 PER COUNTY PLNG RES #0936 ITEMS 1'TO'6 PLUGGED FLOOR DRAINS,WASTE HOLDING KOST TIRE AUTO CARE: 07-45 :: GERALD POLLOCK 96.09=02-06.000 7/31/07 TANKDEGREASING SOLVENTS IN. OK PER BW 2-2&10 TAN. KS,STORAGE AREA DIKES SEE kES.0731 FOR ALL REQUIREMENTS SGl: FT•BUILDING TO HOUSE 2 GAS FIRED SUIT-KOTE EQUIPMENT BLDG 10-10 SUIT-KOTE 97.00=01-31.000 3/30/10 _6 STEAM BOILERS AND RELATED EQUIPMENT DISPLAY OF LOG CABIN WITH 20 BACK. DISPLAY OF LOG CABIN 10-15-, SHAWN-MALCHAK :':95.12-01-21.000 4/15/10. TY LINENE AND 20 FR. FROM PROPERTY LINE 76:199-01-19.000 REFER TO COUNTY -PLANNING RES. NO. 10-16 EXPANDED RECYCLING.FACILITY -10-18 :MORRIS ROSEN: , . &43.000 5/25/10- DATED 19 MAY 2010 REFER TO COUNTY• PLANNING -ENCLOSING OF EXISTING . 10-23 PATRICIA & STEPHEN 97 6/29/10 RECOMMENDATIONS 1 & 2 AND ITEMS 1 TO 3 OF ' MINIATURE GOLF COURSE JORDAN .00-01-D7.000 THE COUNTY BOARD'S'NOTES AS CONTAINED IN RESOLUTION •10 15 DATED MAY .19, 2010 MAXIMUM OF TEN PIECES OF EQUIPMENTALL- IN DISPLAY OF HEAVY, EQUIPMENT .10-25 MORSE INDUSTRIES 97.00.01-07.000 6/29110 OPERATING,CONDITION , AS DEFINED IN SITE PIAN DATED 7-10-10 BY 'ON SITE STORAGE OF RVS AND .86.09-01-24.000 7/27/10 MCNAMARA-INCLUDES STORAGE DIMENSIONS, RACE TRACK 0"29 DOUG CLARK &25.000 FENCING, LIGHTING HOURS ETC. NO SORAGE EXCHANGES WITH TIME BUYER REFER.TO COUNTY PLANNING RESOLUTION NEW LOADING DOCK 10-30 • DAVID YAMAN 95.00-10-01,100 7/27/10 N0.10-27 DATED 7-21-1U BUILDING ADDITION • 10-32 '. :,,FRED KRAFT, 85.20-01-35.12. 7/27/10 .. CONCRETE FLOOR AND NO FLOOR DRAINS -DAY-CARECENTER -10-38., REV. BARY KERNER , 96.00=03-02.000 8/31/10- BUILDING ADDITION. 10-39: TLC EMS ;76.15-01-23.000 8131/10 ,o &25.000 ENTRIES- FROM CORTLANDVILLE PLANNING BOARD LAST ,UPDATE .ON 8-29-2011 MINUTES EXCEPT FOR STATUS 0 U ►LOLL NONE :FORM AND UPDATES BY NICK RENZI SHEET NO. 1 OF 3 J co C4-4 O O cd :'m co 4-10 cd dr N CONDITIONAL PERMIT LOG a CORTLANDVILLE PLANNING BOARD cd '7 PROJECT NAME INDEX OF ACTIONS APPLICANT TAX PARCEL ID; APPROVAL: MAJOR CONDITIONS STATUS .. CKNO., DAT E REFER TO COUNTY -PLANNING RESOLUTION PROPOSED, NEW-RETAIL•FARM .EQUIPMENT 10-40,' JAMES 8 ROBERT. LUCAS 105.00-01-48.100 9/28/10: •' NO;1033 DATED. 9H5110•AND SUBMITTAL -OF SPPP FACILITY TO HELGREN • 64 FT. X 23 FT. ADDITION STATEWIDE COUNTRY ... 77.00-01-43.100 9/28/.10 . NEW ADDITION EXTERIOR TO BE.SIMILAR TO MUSIC,ASSOC. EXISTING 42Ff. X 104 FT:POLE BARN "' :10-48" HEP SALES 105.00-03-04.000 10/26/10. METAL SIDED; INSULATED; END DOORS, AND COLOR TO MATCH EXISTING.DUILDING ' SMALL -WIND TURBINE • 10=50: ; INT,ERTEK'LEST,ING " ::87.00-03=1' 7:100. 10/26/10 PAGE REFER TO COUNTY PLANNING'REPORT 4, .; . DATED 10!95110 ITEMS.1 TO 3 BUILDING ADDITION :10-63 : SUIT KOTE 77:00-01-22A00 : 12/28/10.. E 'NONE. -y PROPANE:TANK STORAGE • 1,1.8: SCOTTSMITH 105:00-01-49.200' 3/29/11" , 10• LARGE TANKS:AND 15 SMALL TANKS STORED BEHINI)THEBUILDING BUILDINGADDITION' 11.1.0'. 'INTERTEKTESTING ",87.00-03.17.'100.... 3/29/11... SEEMINUTESOF-3=29.11 BUILDING ADDITION 11-.19 INTERTEK TESTING. 87.00-03-17.100 ' : .4126111--1 SEE MINUTES OF 426-11 Lu _ BUILDING ADDITION. 11-29::. 'REDDING HUNTER 96.09-01-58:200 5/3/11 SEE MINUTES OF 531-11 SEE MINUTES.OF 26 -1 COUNTY . - LANDSCAPE BUSINESS :11-44. LOUIS SACHETTI '97.00-04-07.0.00 .: 7/26/11 11-2 .AND RESOLUTION#11-23 TEM515 f PROPANE PUMPING STATION 11-47: SCOTTSMITH 105.00-01=49.200 8/30/11 SEE MINUTES OF 630-11. BARN. TED MCBRIDE 76.19=01-58.2 9/27/11 SEE MINUTES OF,9.27--1.1 0 ..'POLE .11-56 . STORAGE BUILDING 11-61 MALCHAKB CONTENTO 87.0401-16:000 10/26/2011 SEE SITE PLAN .p q BAGGED COAL•SALES 1'1-64 ROGER SIMPSON 87.13-01-41.100 10/26/2011 CHAIN-LIMK FENCED AREA ;; a' LAST UPDATEON 8&29-2011 i 'ENTRIES FROM CORTLANDVILLE PLANNING BOARD FORM AND UPDATES BY NICK RENZI MINUTES EXCEPT FOR•STATUS cd 0 SHEET N0.2.OF 3 .. co 4-10 cd dr co w O GV NO cd a4 -- ---- N •' ?CONDITIONAL PERMIT LOG,;` - CORTLANDVILLE PLANNING• BOARD: ;... ' �-+ PROJECT NAME::;',` INDEX OF -APPROVAL -' ncnonls :_'APPLICANT: ID: MAJOR CONDITIONS= M _TAXPARCEL ,. DATE, CY-No. STORAGE'BARN,` { ;:'11=65;-: -:-; . WALDEN OAKS , ;: -.:::96.00-06-02.100; `' :: 10126/11,; ' SEE MINUTES of 1x2611 USED CAR SALES:. =' ":.:.`'•11,,67,.; _; .:LISA THOMAS.. •, .:: 86.17-01-02.111: ; < 10/26/11 2QCARs MAXIMuM AND No _.ARKING.. cRAss,: STORAGE`.SHED DISPLAY' ::p '=.11-751: : WILL•IAM,FORTER` ' " 86:13=01=55:?20,_,'% ;:`42/27/11 ;`, ; ,3 SHEDS MAXIMUM,FROM 4/1%12, T07/31112;=, ® N 60 Lli 4) U. O_ LAST,UPDATE,ON1=3-12. ENTRIES, FROM CORTLANDVILLE PLANNING 3PARD ;.:FORM AND UPDATES'BY NICK RENZI, ';' MIN UTESEXCEPTF..ORSTATUS:" •, o •_SHEET''NO: 3 OF3" U Ij co w O GV NO cd a4 Page 13 of 13 FEB 10 2012'13 (T)-Coiitlandville'Planiiing Board Regular Meeting Minutes 31 January 2012 CORTLANDVILLE BUSINESS PROJECT SUMMARY AS OF 1/24/12 �— Prepared by Nick Renzi LOT SIZE. BLDG. SIZE NO.OF LOT SPACES PER 1000 PROJECT NAME ACRES SQ. FT.SPACES PARKING- COVERAGE SQ. FT OF BLDG. PERCENT: DUNKIN DONUTS 1.16- 1840` 24. .53 13.00 KINNEY DRUGS 1.9. 11550 43. 83 3.70. WALGREENS 1.5 14490 57 82 3.90. COUNTRY MAX 4 20000 34 55 1.70 KOST AUTO SERVICE 1.78 13061 _ 22 82 1.68 WAL-MART SUPERCENTER 33 199866 960 62 4.80. LOWES HOME CENTER 14.095 111200 390 70 3.51 TIM HORTONS 1.08 1630 22 13.50 KFC RESTAURANT 1.52 2625 35 43.7 13.33 TLC. EMER. MED. SVCS. 1.376 13575 48 28 .3.53. MARVIN WINDOWS 4.13 25083 62 49.5 2.48 FAMILY HEALTH CARE 0.942 7500 39 -.657 5.20 LUCAS FARM EQUIPMENT 69.28 27200 14, N/A 0.52 CROWN COURT LLC OP #1 1.55 10000 50 58 5.00 LIME HOLLOW DEV.' 23- - 9760 68' 6.96 1 Acre — 43,560 Sq. Fti. Page 13 of 13 [(T) oRT.LANDVILLE FEB 2 9 20j2 ATTENDANCE SHEET FPLANNINGBOOARD It i 7T -i = `t M� FETING OF: -- - (Your attendance is recorded in the meeting Minutes.) 7PRIiNTE1P' Name: kUiT 11,46KWEW6� . Representing/ Regarding: Complete Address: �'?7� Cv�z3Do iv. yvinc� i /W c1.12aN/4/-/2S G G O�/���C�2�% // tom✓�%� PA - Wk /E5160 -4&rt3 90 s; SWIA1g srAW /3207 17, �✓v:-� J' -'�-_-^�'__. L_zr--i�.'r _ ���: 4...--.-.�`.^-a'^'-r'? �`���..• �=.:!�_ �.':t�i �;`%: "d.'.7'u_'^_; wy.`w"'_- Z-^.••......�-.+:.:-.i PIANNkINGB`OARD=M.ee_tng_Only-: _.. _ _.� , MAR 19 2012 TOWN OF CORTLANDVILLE PLANNING BOARD Minutes of Regular Meeting - Tuesday, 28 February 2012 - 7:30 PM Town Hall Board Room - 3577 Terrace Road - Cortland, NY Board Members (*absent) Others Present Katherine Wickwire, Chairperson Bruce Weber, Town Planning/Zoning Officer Christopher Newell Joan E. Fitch, Board Secretary Nicholas Renzi John Folmer, Town Attorney Elizabeth Ambrose John M. Finamore Applicants & Public Present John DelVecchio, Applicant; David Yaman, Applicant; Kurt Hackwelder of QPD Design (re Yaman); Chris Boyea of McDonald's; Mike Griffin, Applicant; Jeff Tinkham for Bestway Enterprises, Applicant; Patricia Stock, Brian Donner & Richard Young for Pall Corp., Applicant; Town Councilman John Proud; Eric Mulvihill of WXHC. 11 REGULAR MEETING 11 The Regular Meeting of the Town of Cortlandville Planning Board was called to order by Chairperson Kathy Wickwire at 7:43 p.m. APPROVAL OF MINUTES - 31 JANUARY 2012 A motion was made by Member Nick Renzi to approve the Minutes of the 31 January 2012 Planning Board meeting, as submitted. The motion was seconded by Member Chris Newell, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Ambrose Member Finamore Motion carried. This becomes Action #6 of 2012. OLD BUSINESS David Yaman, Applicant/Tompkins Trust Comvanv, Reputed Owner - 859-865 NYS Route 13 - TM #95.00-10-04.000 - Conditional & Aquifer Protection District Special Permit - Proposed Commercial Retail Center - Continued Review Chair Wickwire recognized the applicant who had appeared before this Board on 28, June 2011 for a Sketch Plan Conference and again on 27 December 2011 and 31 January 2012. Reference is made to those Minutes for the particulars. Chris Boyea of Bohler Engineering, submitted a "revised new look" to the exterior of the proposed McDonald's which will be relocating from its present site to this site, adjacent to Mr. Yaman's proposed 9200 SF commercial retail strip mall. Architectural elements were changed/added on both ends of the building, as shown on a rendering submitted to the Board. Aspen Dental had requested an exterior change, which was indicated by the applicant. Mr. Boyea, speaking on behalf of McDonald's Corp., stated they were able to incorporate most of the Board's requests which were made at the January meeting. The height of the building had Page 1 of 7 MAR 19 2012 (T) Cortlandville Planning Board Regular Meeting Minutes 28 February 2012 been raised slightly, colonial cornice trim was added= around the top, stone was added to the front fagade. The Board liked the new appearance. There would be a crosswalk between the two facilities, and handicapped spaces were made wider. McDonald's would like to have yellow trellises in place of the striped awnings. Chair Wickwire stated she liked the awnings better. Member Elizabeth Ambrose agreed. Chair Wickwire and Mr. Yaman reviewed the County Planning Board's recommendations of 15 February 2012, as follows: ✓ Item 1 - Mr. Yaman stated the documentation requested will be provided. ✓ Item 2 - Town Highway Superintendent has been contacted. NYSDOT suggested talking with "permit person." She said as long as they don't use rear access off Lime Hollow, it should be okay. Asked for traffic counts from applicant; they will do that and provide their letter to the Board. ✓ Item 3 - Handicapped parking issue has been taken care of. ✓ Item 4 - Pavement Markings. Will be done. ✓ Item 5 - SPPP has been submitted; maintenance schedule will be submitted to Pat Reidy. ✓ Item 6 - Notice of Intent to NYSDEC. Done ✓ Item 7 - Snow storage/removal approval. Done ✓ Item 8 - Dumpster screening. Will be done. ✓ Item 9 - Food service permit. Will be done. ✓ Items 10 thru 12 - All will be done. PZO Weber informed the applicant that the sign package should be submitted to the County, when ready, for approval. Mr. Yaman stated that they have the sign design that fits the Town's requirements. PZO Weber stated they will also need a variance for building -mounted, illuminated signs. Member Finamore asked the applicant if the project was still going to be done in two phases, as originally proposed. Mr. Yaman responded that there will be no Phase 1 and 2, all will be done at once. Member Renzi asked about proposed circulation of traffic at McDonald's; has anything changed? Mr. Yaman answered that it is the same as it was. At the conclusion of this extensive discussion, a motion was made by Member Newell to approve a Conditional Permit for the proposes strip mall/ McDonald's, incorporating the recommendations of the Cortland County Planning Board, with a recommendation to the Town Board that they issue an Aquifer Protection District Special Permit and act as Lead Agency under SEQRA. - This becomes Action #7 of 2012. Page 2 of 7 1(2 MAR 19 2012 (T) Cortlandville Planning Board Regular Meeting Minutes 28 February 2012 NEW BUSINESS Bestwav Enterurises. Inc.. Avulicant/Revuted Owner - 3832 Luker Road - TM #86.17-02- 01.000 AND Luker Road Proverties. LLC. Revuted Owner - 3812 Luker Road - TM #86.17-02- 05.000 - Lot Line Adiustment Chair Wickwire. recognized Jeff Tinkham, representing Bestway Enterprises who was seeking approval of a Lot Line Adjustment as shown on the survey map accompanying the application. A copy of a proposed Easement Agreement also accompanied the application, giving access to the Bestway property by Builder's Best. There will be no additional tax map parcels. With no further discussion, a motion was made by Member Newell to approve the Lot Line Adjustment, as requested. The motion was seconded. by Member John Finamore, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Ambrose Member Finamore Motion carried. This becomes Action #8 of 2012. John DelVecchio. Avvlicant/DelVecchio Familv. LLC. Revuted Owner - 1703 NYS Route 13 - TM #97.17-01-08.200 - Site Plan for Two -Family Residence Chair Wickwire recognized the applicant who would like to build a two-family residence on this 3± A. parcel, located across from BOCES. A two-family house is allowed subject to Site Plan approval by the Planning Board. After a very brief discussion, a motion was made by Member Renzi to approve the Site Plan for a two-family house, as requested. The motion was -seconded by Member Elizabeth Ambrose, with the vote recorded as follows: Ayes: Motion carried. Chair Wickwire Nays:, None Member Newell Member Renzi Member Ambrose Member Finamore This becomes Action #9 of 2012. Mike Griffin dba Ma's Flowers. Avmlicant/Cort=Lanes. Inc.. Revuted Owner - 928 Tomvkins St: - TM #95.16-02-46.000 - Conditional Permit for Flower Sales Tent Chair Wickwire recognized the applicant who was seeking approval to erect a 30 ft. by 60 ft. sales tent (as shown in the photos accompanying the application) on the Cort -Lanes parking lot's right side, along the side of Aldi's, for the purpose of selling flowers, opening ten days before Easter, then ten days before Mother's Day until the end of June; by June 15th, everything will be removed . for the season. Cort -Lanes will provide restroom facilities and their dumpsters for trash. Mr. Griffin has a franchise for Ma's Flowers, a division of Flower Tent®. After calculating that the proposed business would be open around 57 days, Chair Wickwire asked 'Town Attorney Folmer what his opinion was regarding the type of business. Attorney Folmer stated that, he felt it was a "transient" business, but it was up to the Board. Member Renzi then Page 3 of 7 11 MAR .i � 2012 (T) Cortlandville Planning Board Regular Meeting Minutes 28 February 2012 read aloud the comments he had generated after reviewing the Code, along with the application/ materials, as follows: BACKGROUND: THE APPLICATION IS FOR A CONDITIONAL PERMIT FOR RETAIL SALES OF POTTED FLOWERS AND PLANTS. THE DURATION OF THE BUSINESS IS STATED AS "WE WILL BE OPENING 10 DAYS BEFORE EASTER THEN 10 DAYS BEFORE MOTHER'S DAY TO THE MIDDLE OF JUNE." THE BUSINESS WILL BE COMPRISED OF A 30'X60' TENT AND AN ADJOINING OUTSIDE DISPLAY CONSISTING OF TABLES. THE LOCATION OF THIS BUSINESS IS W THE CORT-LANE'S PARKING LOT ADJOINING THE ALDTS STORE. THE BUSINESS IS LOCATED IJV THE B-3 BUSINESS DISTRICT. COMMENTS: - THE 30X60 TENT AND THE OUTSIDE DISPLAY TABLES, COUPLED WITH THE TEMPORARY NATURE OF THE BUSINESS, IS NOT IN KEEPING WITH THE SPIRIT AND INTENT OF BUSINESS DISTRICT ZONING. TRADITIONALLY, CONDITIONAL PERMITS ARE GRANTED FOR BUSINESSES THAT ARE PERMANEN,T WHOSE INTENT AS STATED IN THE CODE (SECTION 178-36.6 STATEMENT OF INTENT) IS "FOR LARGE SCALE RETAIL SALES AND BUSINESS ENTERPRISES -------- WHICH ARE GENERALLY COMPATIBLE WITH EACH OTHER AND WHICH ARE NOT DETRIMENTAL TO ADJOINING USES, COMMUNITY AESTHETICS, ---- ". GRANTING OF A CONDITIONAL PERMIT USUALLY INVOLVES SITE PLAN REVIEW, LANDSCAPE DESIGN, STORMWATER MANAGEMENT, TRAFFIC FLOW, LOT COVERAGE CONSIDERATIONS, AND THE BASIC CONFORMITY TO THE BUSINESS DISTRICT DESIGN GUIDELINES AND THE TOWN'S POLICY FOR BUSINESS DISTRICT DESIGN SPECIFICATIONS. IN SECTION 178-75, STRUCTURE/USE REQUIREMENTS FOR PERMIT APPROVAL, IT IS CLEAR TO ME THAT ALL OF THE REQUIREMENTS ARE DIRECTED TOWARD STRUCTURES WITH PERMANENCY, NOT A TENT BUSIIVESS WITH LIMITED DURATION. IN 178-75B IT IS STATED "THE PLANNING BOARD SHALL NOT APPROVE A -CONDITIONAL USE EXCEPT IN CONFORMITY WITH THE SPIRIT, PURPOSE, CONDITIONS AND STANDARDS OUTLINED IN THIS CHAPTER. IN ORDER TO OBTAl1V THE PLANNING BOARD -'S APPROVAL OF A CONDITIONAL PERMIT, THE APPLICANT MUST PROVE THAT THE LOCATION, STRUCTURE, AND/OR USE (1) IS CONSISTENT WITH THE GENERAL INTENT OF THE TOWN OF CORTLANDVILLE'S LAND USE AND AQUIFER PROTECTION PLAN". IN SUBSECTION 5, THE APPLICANT IS REQUIRED TO PROVE THAT THE LOCATION, STRUCTURE, AND/OR USE "IS SUITABLE FOR THE PROPERTY IN QUESTION AND DESIGNED TO BE CONSTRUCTED, OPERATED, AND MAINTAINED SO AS TO BE IN HARMONY WITH AND APPROPRIATE IN APPEARANCE WITH THE EXISTING OR INTENDED CHARACTER OF THE GENERAL VICINITY." IT IS MY OPINION THAT THE TEMPORARY NATURE OF THIS FRANCHISE BUSINESS ON PROPERTY THAT IS NOT OWNED OR HAVING A LONG-TERM LEASE BY THE APPLICANT IS A TRANSIENT BUSINESS THAT DOES NOT QUALIFY FOR A REVIEW AS A CONDITIONAL PERMIT BUT RATHER A TRANSIENT BUSINESS PERMIT WITH ALL OF ITS REQUIREMENTS. Page 4 of 7 Iq MAR i 9 2012 (T) Cortlandville Planning Board Regular Meeting Minutes 28 February 2012 I RECOMMEND THAT APPROVAL OF A CONDITIONAL PERMIT NOT BE GRANTED SINCE IT DOES NOT CONFORM TO THE SPIRIT, INTENT, OR SPECIFICS OF THE TOWN CODE. APPLICATION MAY BE MADE TO THE TOWN CLERK FOR A TRANSIENT BUSINESS PERMIT. THE TOWN CLERK IS ADVISED TO REFLECT ON THE FACT THAT PRODUCTS BEING PLANNED FOR SALE BY THE APPLICANT ARE ALSO SOLD BY AN ADJO11UNG BUSINESS NAMELYALDI'S AND ABOUT 500 FEET AWAY BY COUNTRY MAX. NICK RENZI PLANNING BOARD MEMBER FEBRUARY 28, 2012 Member Renzi stated there was a big difference between the proposed business and Hannah's Flowers (locally owned by Harold Gibbs), that sets up before Easter and is open through Christmas tree sales on property for which he has a long-term lease. Mr. Griffen stated he had spoken with PZO Weber and asked him what he needed to do; he was told, he stated, to go with the Conditional Permit. Chair Wickwire said she agreed with the "transient" definition. The applicant was "coming in for a few days each time, for a total of 57± days." PZO Weber commented that the Planning Board has, in the past, granted Conditional Permits for uses that were temporary in nature, utilizing a tent, such as the car sales by Royal Motors; however, the Board may feel that the proposed flower tent does not meet those requirements. Member Renzi pointed out that he felt there was a difference, that Royal Motors is a permanent local business. Member Ambrose asked the applicant if it would be a hardship for him to operate as a transient business, and he responded that he was not familiar with the transient permit process, as he was "told I needed to do a Conditional Permit application, but the fees appeared to be prohibitive. Attorney Folmer explained the rules for a transient business. Mr. Griffin stated that if he had known he "wouldn't have gotten this far." Chair Wickwire recalled a Conditional Permit application for a temporary auto sales at Groton Avenue Plaza, which was not approved. She then asked if Mr. Griffin was entitled to a refund of his application fee. PZO Weber stated he was not authorized to do so. With no further discussion, a motion was made by Member Newell to deny the Conditional Permit for proposed flower tent sales, based on the fact that it is a transient business. The motion was seconded by Member Renzi, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Ambrose Member Finamore Motion carried. This becomes Action #10 of 2012. Pall Trinitv Micro, Applicant/Reputed Owner - 3643 NYS Route 281 - TM #76.00-01-11.000 - Conditional Permit for Proposed Addition Chair Wickwire recognized Richard Young, representing the applicant who was seeking a Conditional Permit to construct a 20 ft. by 28 ft. single -story masonry structure, slab on grade, metal roof, for the purpose of NH3 (anhydrous ammonia) storage and processing, all as described in the "NH3 Process Study" prepared by C&S Engineers', Inc., dated 21 December 2011, which accompanied the application. The building will be in a fenced -in area and constructed at an estimated cost of $100,000. The estimated construction cost was discussed. PZO Weber advised Page 5 of 7 MAR 19 2012 (T) Cortlandville Planning Board Regular Meeting Minutes 28 February 2012 _ the Board that they could determine what constitutes the cost: building plus contents, or building alone. Regarding the involvement of the Cortlandville Fire Department, Patricia Stock of Pall Corp., stated that once everything is approved, they will notify them of what's going on and give them an invitation to visit the new facility. At the conclusion of the discussion, a motion was made by Member Renzi to forward the applicationto the Cortland County Planning Department for their review. The motion was seconded .by Member Newell, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Ambrose Member Finamore Motion carried. This becomes Action #11 of 2012. Attorney Foimer advised the Board to record in these Minutes that they have made a determination that construction of the building itself is. what they determined to be the cost of development. OTHER BUSINESS ✓ Member Renzi stated he hasn't had a chance to put the procedures for stormwater management systems together nor obtain the costa ✓ Member Renzi commented on Conditional Permit monitoring; he will get with Bruce Weber and Tom Williams. ✓ Attorney Folmer reported that Walgreen's matter should be completed by 30 May 2012. ✓ Member Renzi stated that Town needs to come up with third party to do inspecting. ✓ Member Renzi provided a checklist of Conditional Permits; will have all Board members review to discuss. ✓ Empire Tractor - NYS Route 13 - Chair Wickwire stated she had visited this which had been reported to her as being unsightly. Storage trailers, broken pallets, etc. are onsite and "it doesn't look good." PZO Weber stated he would look at their Site Plan to review for compliance. Unless someone is in violation, then it's difficult to have them appear before the Planning Board. ✓ Upstate Auto - NYS Route 281 a, Kinnev Gulf Road - Vacant lot being used for display of vehicles for sale. ✓ Lisa Thomas, Applicant/ PROP. Inc.. Reputed Owner - 3903 NYS Route 281 - TM #86.17-01-02.111 - Existine Used Car Sales - PZO Weber reported that vehicles for sale are still being displayed on the grass areas, despite his attempts to end this disallowed practice; need to schedule their appearance before the Board. A motion was then made by Member Renzi that the applicant be asked to attend the next Planning Board meeting to review the conditions of the Conditional Permit approved 26 October 2011 for the used car sales lot. The motion was seconded by Member Newell, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Ambrose Member Finamore Motion carried. Page 6 of 7 IN AR 1 g 201k: (T) Coitlandville=Planning Board:Regular Meeting Minutes 28 February 2012 . t This becomes Action #.12. of 2012. ✓ Storage of .Vehicles- on Former SCM Property .=Sun Auto is still using: this parking ;lot -for car storage. -Dave Yanian commented that cars are being stored there_ and hot for display;- Conditional Permit needed for car storage there. Town Attorney Folmer read, a prepared statement he had authored to the Board regarding proper procedures, considerations, etc..' He stated he had already.read the same statement- to the Town Board and Zoning Board of Appeals. ✓ Ma's Flowers Attorney Folmer commented about previous action regarding this application which, was made consistent with past policies of the Board. PZO Weber will deal with it in whatever manner. the Board/Town Attorney_ would like. ADJOURNMENT At 9:30 p.m., a motion to adjourn the. meeting, wa's made by Member Finamore, seconded by Member Ambrose, with all members present voting in the affirmative. n E. Fitch, Board Secretary E-mailed to Town; KW, JMF, CN, EA, NR, JF & BW on 3/19/12. Page 7 of 7 APR 2 55 2012 TOWN OF C:ORTLANDVILLE PLANNING BOARD Minutes of Regular Meeting - Tuesday, 27 March 2012 - 7:30 PM Town Hall Board Room - 3577 Terrace Road - Cortland, NY Board Members (*absent) Others Present Katherine Wickwire, Chairperson Bruce Weber, Town Planning/Zoning Officer Christopher Newell Joan E. Fitch, Board Secretary Nicholas Renzi John Folmer, Town Attorney Elizabeth Ambrose John M. Finamore EN Applicants & Public Present Geoffrey Tyrrell, Applicant; Egon Wendel & Andrew Porter of Bestway of NY, Inc., Applicant; Bob Lucas of Empire Tractor, Applicant; Richard Young & Pat Stock for Pall Corp., Applicant; David McMasters, Applicant; Richard Osborne, Applicant; Sharon Blakesly, Kathryn Totman, Neil Burns, Scott Fallone (sp?). REGULAR MEETING 11 The Regular Meeting of the Town of Cortlandville Planning Board was called to order by Chairperson Kathy Wickwire at 7:30 p.m. APPROVAL OF MINUTES — 28 FEBRUARY 2012 A motion was made by Member Chris Newell to approve the Minutes of the 28 February 2012 Planning Board meeting, as submitted. The motion was seconded by Member Nick Renzi, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Ambrose Member Finamore Motion carried. This becomes Action #13 of 2012. OLD BUSINESS Pall Trinitv Micro, Applicant/ Reputed Owner - 3643 NYS Route 281 - TM #76.00-01-11.000 - Conditional Permit for Proposed Addition Chair Wickwire recognized Richard Young, representing the applicant who was seeking a Conditional Permit to construct a 20 ft. by 28 ft. single -story masonry structure, slab on grade, metal roof, for the purpose of NH3 (anhydrous ammonia) storage and processing, all as described in the "NH3 Process Study" prepared by C&S Engineers, Inc., dated 21 December 2011, which accompanied the application, as presented at the Board's 28 February 2012 meeting. At that meeting the application was forwarded to the Cortland County Planning Department for their review. Reference is made to those Minutes for additional details. Chair Wickwire asked the Pall reps if they had seen the County Planning Board's recommendations; they responded that they had and there were no objections. In response to Chair Wickwire's question, Mr. Young stated they had not as yet contacted the Cortlandville Fire Department, but they will when the project is further along. Member Renzi asked if the firefighters would require any special training to handle the contents of the new building in case of Page 1 of 8 APP 2 5 2012 93 (T) Cortlandville Planning Board Regular Meeting Minutes 27 March 2012 an emergency; Mr. Young did not believe so and added that it was important that they where aware of what materials were kept in this new building. Chair Wickwire read aloud Part II of the Short Environmental Assessment Form. Negative responses were obtained to all questions in Part II. A motion was then made by Member Renzi that the action, based on the information submitted, will not cause any significant adverse environmental impact, resulting in a Negative Declaration under SEQRA. The motion was seconded by Member Newell, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi .Member Ambrose Member Finamore Motion carried. This becomes Action #14 of 2012. A motion was then made by Member Renzi to approve the Conditional Permit and Site Plan application for the proposed process storage building, as requested. The motion was seconded by Member Newell, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Ambrose Member Finamore - Motion carried. This becomes Action #15 of 2012. Statement for the Record by Member Renzi Member Renzi advised those present that he felt the Cortland County Planning Department/ Board, under the very capable leadership of their Director Dan Dineen, deserved kudos for their excellent review of applications such as the one above; therefore, he read the following comments into the record: Having just read Dan's report on the Pall Trinity application for a chemical storage building and his presentation of prior activity on the PTM site going back to 1969 prompts me to make this statement. Over the ten years that I have been on the Cortlandville Planning Board, it has always been apparent that the review of applications by the County Planning Department (specifically Dan Dineen) has been not only necessary but invaluable in making fair and professionally based decisions at the local level. I have had the pleasure of working with Dan on many projects, and I have read all of his application analysis, and I am always impressed with his thoroughness, professional approach, and objectivity. Having worked with many high-powered people in my career, Dan is second to none. Page 2 of 8 APR 2 5 2012 (T) Cortlandville Planning Board Regular Meeting Minutes 27 March 2012 I feel privileged to work with Dan and I know Cortland County and Cortlandville are very well served by his diligence to detail and professionalism. We are fortunate in many ways to have professional planning guidance by Dan. A& AA.M. r.4.4 (T) Cortlandville Planning Board James & Robert Lucas. Avplicants/Revuted Owners (Empire Tractor) - NYS Route 13 (So. Cortland) - TM #105.00-01-48.100 - Revised Site Plan (The Board, at last month's meeting, had reported that this new facility was unsightly and not in keeping with their original Site Plan. There was a pile of broken -up pallets on the site, along with a couple of storage trailers, etc. PZO Weber had, at that time, agreed to visit the site and check it out for compliance.) Chair Wickwire recognized Bob Lucas who said he realized that they needed to revise their Site Plan. Mr. Lucas stated the business had more equipment than planned. He realized the storage trailers needed to be removed and would be within three (3) weeks. The pallets will be taken away. Chair Wickwire commented that NYS Route 13, in this area, is a "gateway to Cortlandville" and the site did not look very nice. Mr. Lucas added that the now -muddy display area will be graveled this year, used equipment and equipment there for repair will be kept at the rear of the building. A good share of the used equipment is sold (he estimated about 50%). The applicant stated he wanted to draw gravel from his property in the back to spread in the parking/display areas and, perhaps sell about 1000 yards of topsoil from there per year. PZO Weber read from the regulations, as mining is a separate issue. If the gravel/topsoil is used on the same premises, then a permit would not be required. Chair Wickwire commented that the required setback from the State right-of-way is 50 feet. Member Renzi asked the applicant to take his original Site Plan, bring it up-to-date, and put on it exactly what they would like to do, with dimensions. Chair Wickwire reiterated, "Give us what you finally would like to do." It would be considered a Revised Site Plan. Mr. Lucas advised that they would like to have more signs to indicate the vendors they have; PZO Weber advised him to contact his office at the time. Member Renzi stated that the applicant could indicate the planned signs on the Revised Site Plan. Mr. Lucas responded he would return before the Board at their April meeting, with a Revised Site Plan. With no further discussion, a motion was made by Member Renzi to postpone the review of the Revised Site Plan until 24 April 2012. The motion was seconded by Member John Finamore, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Ambrose Member Finamore Motion carried. This becomes Action #16 of 2012. Lisa Thomas, Apolicant/PROP. Inc.. Reputed Owner - 3903 NYS Route 281 - TM #86.17-01- 02.111 - Existing Used Car Sales (Note: At the 28 February 2012 of this Board, PZO Weber reported that vehicles for sale at the subject site are still being displayed on the grass areas, despite his attempts to end this disallowed Page 3 of 8 APR 2 5 2012 9-5_� (T) Cortlandville Planning Board Regular Meeting Minutes 27 March 2012 practice. The Board authorized the PZO to request the applicant to appear before the Board at this, the March, meeting. Reference is made to those Minutes for details.) PZO Weber reported that he had sent a Certified Letter to the applicant, notifying her of the Board's wishes. The letter was delivered and signed for.- However, there was no one present to represent the applicant to resolve this matter. PZO Weber reported that the applicant continues to place vehicles on the grass. Member Renzi then stated he felt that a memo should be put together to give to applicants for Site Plan and Conditional Permit approvals; he distributed an example of what he felt was appropriate, as follows: DATE: TO: FROM: Cortlandville Planning Board RE: Site Plan and Conditional Permit approvals This memo is for your general information if you have been granted a Site Plan approval or a Conditional Permit; it does not supercede any of the official directives that you were given by the County Planning Board or the Cortlandville Planning Board. The basic purpose of this memo is to emphasize that strict conformance to the approved Site Plan or specifics of the Conditional Permit is not only required but is also your responsibility. Failure to comply with what was finally approved by the Planning Board may cause the Planning Board to revoke the Conditional Permit for non-compliance. The Planning Board will always cooperate with applicants before and after approvals, but it is expected that after approvals are granted, that any changes be brought to the attention of the Planning Board before they are implemented so that review, discussion, and final decisions may be made in a way to not circumvent the Town Code while still accommodating the applicant. Actions that are typically taken by applicants after approvals have been granted are usually because of a lack of knowledge of the -specifics of the Town Code. Some of the traditional violations include, but are not limited to, the following: -Placing storage trailers on the property -Piling up of skids and other business-related hardware -Alteration to business signs •Storage of drums used for fluids supporting the business •Dumpsters for scrap materials -Erection of storage sheds -Having more vehicles on display than what was approved -Parking of vehicles in areas that were not approved The Cortlandville Town Code is available through the Town Clerk's office, or questions may be discussed with the Planning/Zoning Officer or the Code Enforcement Officer, so feel free to contact them if you have any questions. We strive to accommodate all applicants in a way to help in the growth of business at minimal cost and complexity to the applicant while still following and enforcing the Cortlandville Town Code. You should expect cooperation from us and we, as well, expect your cooperation. Page 4 of 8 (T):CortlandidUe:Planriing Board Regular Meeting Minutes 27 March 2012 PZO Weber suggested that this matter be reconsidered at the end of .the meeting. NEW -BUSINESS Geoffrev Tvrrell. Applicant/Phillins Edison Co:, Revuted Owner -3816 NYS Route 281 - TM #86.13-01=65.100 - Site Plan for Provosed Fat Jack's BBO Restaurant Chair Wickwire: recognized the applicant who explained that .he would like to bring this casual dining, family: -style restaurant to the strip mall located in the front ;of TOPS Plaza, in a portion of the former Hollywood Video location, as shown on the drawing accompanying the application. The narrative and floor plan layout attached to the- application explained what was being proposed, including the chain's: website: www.fatiacks.net. Parking was discussed; Member Renzi commented that there were a total of 63 parking spaces. in front of and directly behind this strip mall.' He felt this, was adequate parking. , Member Renzi then questioned the use of the existing handicapped parking spaces. PZO Weber advised that the spaces were in, compliance with the Code at the time, the strip mall was constructed. At the conclusion of the parking discussion, �a motion was made by .Member Finamore to approve the Site Plan, _'for the proposed- Fat. Jack's BBQ Restaurant, as requested. The motion was seconded by Member Elizabeth Ambrose, with.the vote recorded as follows: Ayes: Chair Wickwire Nays: Member Renzi Member Newell Member Ambrose Member Finamore Motion, carried. This becomes Action #17 of 2012. David & Jennifer McMasters, Applicants/Reputed Owners - Hov & McClov Roads - TM #85.00-05-200.000 -.Subdivision of Land Chair Wickwire recognized the Mr. McMasters who was seeking approval to subdivide a 100± lot parcel out of his 320± A. parcel, as shown on the map/aerial photo accompanying the application. With no further discussion, a motion was made by Member Newell to approve the Subdivision of Land, as requested. The motion was seconded by -Member Ambrose, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member -Newell Member Renzi Member Ambrose Member Finamore Motion carried. This becomes Action:# 18 of 2012. Richard Osborne, Apolicant/Reputed Owner - 4073 West Road (NYS Route 2811 = TM #86.09-01-27.000 -:Site Plan Review - Proposed Additions Chair Wickwire recognized .the ' applicant who explained that he wants to add on to his existing '- carpet sales facility. He .presented three options to the Board, -with Option #2 being his preference. This option indicated a new 28 ft. by 30 ft. addition to the existing facility which connected to another 40 ft. by 60 ft. new. addition connected to an existing warehouse. Mr. Page 5 of 8 APR 2 'a 2012- (T) Cortlandville Planning Board Regular Meeting Minutes 27 March 2012 Osborne stated he was simply coming before the Board at this time to get their input. PZO Weber reminded everyone that no matter what was chosen, it must conform to the Building Code. Member Renzi stated that he felt that Board should not act on the matter at all because there was "lots of stuff' on the site: dumpster, piles of wood, dumpster full of firewood, etc. PZO Weber stated that a dumpster is legal. Mr. Osborne stated he plans to sell the wood. Member Renzi advised the applicant to come in with a plan for the correct option. PZO Weber commented that drawing on an existing survey map to indicate the proposed location of the addition was not considered an alteration of the survey map. Town Attorney Folmer concurred. Chair Wickwire asked Mr. Osborne to come back before the Board with the actual dimensions of what he planned to do, indicating what everything was going to look like. She agreed that the site needed to be cleaned/ neatened up. With no further discussion, a motion was made by Member- Newell to postpone the Site Plan Review until the Board's meeting on 24 April 2012. The motion was seconded by Member Finamore, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Ambrose Member Finamore Motion carried. This becomes Action # 19 of 2012. Bestwav of New York, Inc., Applicant/Bestway Enterprises, Inc., Reputed Owner - Luker Road - TM #86.17-02-01.000 - Conditional Permit for Proposed 10,000 SF Building Chair Wickwire recognized Andy Porter, representing the applicant who was seeking a Conditional Permit and an Aquifer Protection District Permit to construct a 10,000 SF building on this site to house a mechanic shop for servicing of their own fleet. A narrative accompanying the application contained all details of the proposed building. PZO Weber advised that a Stormwater Pollution Prevention Plan would be required for this project. Mr. Porter stated there would be landscaping around the new building, with the building's exterior to match the company's other buildings on the site. Member Renzi commented that the Board should have a Site Plan with details before the application was sent to County Planning for their review. PZO Weber stated that he would consider what was received as a Sketch Plan; the applicant needed to define driveways, etc. The Planning Board makes the decision as. to whether or not the application is complete. Member Renzi advised that the Code contains a list of what needs to be on a Site Plan; just provide the Board with this information. He considered this a Sketch Plan Conference. With no further discussion, a motion was made by Member Newell to postpone any action on this matter until the 24 April 2012 meeting of this Board. The motion was seconded by Member Finamore, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Ambrose Member Finamore Motion carried. This becomes Action #20 of 2012. OTHER BUSINESS Page 6 of 8 97 AWR 2 5 2012 a� (T) Cortlandville Planning Board Regular Meeting Minutes 27 March 2012 ✓ Member Finamore asked if the Town of Cortlandville had anything in its Code regarding "puppy mills." PZO Weber responded by reading from our Code regarding kennels. ✓ Member Renzi asked the Board to consider the Conditional Permit/ Special Permit memo (as it appears on page 4 of these Minutes). Town Attorney Folmer added that he will review the memo and consideration will be given at the next meeting when everyone has had a chance to review it. ✓ Lisa Thomas. Applicant/PROP. Inc.. Reputed Owner - 3903 NYS Route 281 - TM #86.17-01-02.111 - Existing Used Car Sales - PZO Weber reported that the ongoing problem of parking sale vehicles on the grassy areas has not been solved, despite repeated attempts to make her aware of what is needed. As the Board requested at last month's meeting, PZO Weber sent a Certified/ Return Receipt letter to the applicant regarding this violation of their, Conditional Permit. The letter .wase received and signed for. He now asked the Planning Board what they wanted to do. Attorney Folmer added that he was concerned over the length of time that has passed since the applicant was made aware of the violation. At the conclusion of an extensive discussion, a motion was made by Member Renzi to set a Public Hearing to revoke the applicant's Conditional Permit granted on 10/26/11 (Action #67 of 2011) for 24 April 2012- at 7:30 p.m. The motion was seconded by Member Newell, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Ambrose Member Finamore Motion carried. This becomes Action #21 of 2012. ✓ Training Session - 4/30/12 - Chair Wickwire reminded everyone of this session to be held at the County Office Building. ✓ Motor Homes Parking Behind Dr. Hawkins' Office on NYS Route .281 - Member Renzi noted that there were four motor homes parked behind this building. This was not permitted. PZO Weber will check on this outside storage which is not permitted. ✓ Sun Auto Parking on Former SCM Lot - Chair Wickwire noted that there appeared to be a greater number of vehicles stored on this lot by Sun Auto. PZO Weber will contact David Yaman regarding this. ✓ Commercial Wind Mills - Town Attorney Folmer reported that the Town Board will be holding a Public Hearing regarding this on April 5�h, at which time they are expected to act upon a moratorium. ✓ Walgreen's - Letter of agreement in the works; Attorney Folmer sent to James Trasher for his signature. ✓ Monitoring/ Maintaining Stormwater Systems - Member Renzi stated he had talked w/Amanda Barber regarding an agreement to conduct this; Attorney Folmer advised he had heard nothing as yet. ✓ Transient Businesses - Town Attorney Folmer commented on last _ month's matter regarding a proposed flower tent and apologized for the confusion. PZO Weber explained original purpose of "transient business" and read appropriate portions of the Code. Chair Wickwire thought maybe the Board should talk with the Town Board regarding this. Member Renzi suggested everyone should read the Transient Business section of the v Code. Town Attorney Folmer asked if any Board members had any ideas regarding what ( could be done regarding transient business, they should get them to him. t Page 7 of 8 APR: ?. 6 - 2012 (T) Cortlandville Planning Board Regular Meeting Minutes 27 March 2012 ADJOURNMENT At 9:15 p.m., a motion to adjourn the meeting was made: by Member Ambrose, seconded by, Member Finamore, with all members present voting in the, affirmative. n E. Fitch, Board Secretary E-mailed to Town, KW, JMF; CN, EA, NR, JF & BW on 4/24/12. Page 8 of 8 - , '(T)- !;0 ATLANQV ,ILLQ ATTENDANCE SHEET �FCA----- UNING-B-9ARDF-I (Your attendance, is recorded in the meeting Minutes.) F -PRINTED' Name: r 0 CA Pat 5f C� Representing/ Regarding: FXT-\TAC� CA a�� Complete Address: W77 Luxld- KID. ('OZ7ZItV!> Zrt-3 � vo bOISL 5zW3 co��-100-6 Sj'j Rc-LcaAcri LA tea7 C" NCO- Am: [PI;jA-N-,.NIN—.G'j30AIZ-b e i M APR 2 6 2012 TOWN OF CORTLANDVILLE PLANNING BOARD Minutes of Public Hearing & Regular Meeting - Tuesday, 24 April 2012 - 7:30 PM Town Hall Board Room - 3577 Terrace Road - Cortland, NY Board Members (*absent) Others Present *Katherine Wickwire, Chairperson Bruce Weber, Town Planning/Zoning Officer Christopher Newell Joan E. Fitch, Board Secretary Nicholas Renzi John Folmer, Town Attorney *Elizabeth Ambrose John M. Finamore Applicants & Public Present Bob Lucas of Empire Tractor, Applicant; John DelVecchio, Applicant; Scott Smith, Applicant; Art Bell, Applicant; Matt N. (Cortland Standard Reporter). PUBLIC HEARING 11 Lisa Thomas, Applicant/PROP, Inc., Reputed Owner - 3903 NYS Route 281 - TM #86.17-01- 02.111 - Violation. of Conditional Permit Board Secretary Fitch read aloud the Public Hearing Notice as published in the Cortland Standard on 10 April 2012, as follows: , ti NOTICE IS HEREBY GIVEN that a public hearing will be held before the Town of Cortlandville Planning Board, Cortland County, New York, at the Raymond G. Thorpe Municipal Building, 3577 Terrace Road, in the Town of Cortlandville, New York on Tuesday, April 24, 2012 at 7.•30 p. m., regarding the Conditional Permit for the following: 1. Lisa Thomas, 3903 West Road, .Tax Map # 86.17-01-02.111 DATED: April 10, 2012 KATHEREVE S. WICKWIRE, CHAIRPERSON Cortlandville Planning Board 3577 Terrace Road Cortland, New York 13045 Acting Chair Newell acknowledged that neither the applicant, nor a representative, was present at this Hearing. PZO Bruce Weber reported that the applicant was familiar with -the Conditional Permit, and he has personally inspected the subject premises and found the violation of parking display vehicles on the grass along NYS Route 281. He further advised that the applicant had been informed that there was no parking on the grass. Vehicles have been parked there on an intermittent basis. PZO Weber continued that he has visited the site between four and six times and there has been no change in action by the applicant. A Certified letter was sent to her requesting her presence at last month's meeting of this Board. The letter was signed for, but she, or a representative, failed to appear. He last observed the premises today and there was a white Corvette parked on the north side grass. There are from 15 to 20 vehicles in the lot as a whole. A second letter to the applicant had been sent, Certified, with Return Receipt Requested, asking her to be present at this hearing; no receipt has been returned at this time; proof of mailing has been placed on file. Page 1 of 7 APR 2 6 2012 (T) Cortlandville Planning Board Public Hearing & Regular Meeting Minutes 24 April 2012 In response to Town Attorney John Folmer's questions, PZO Weber affirmed that Lisa Thomas rented the property and she is the person of record for the business, she was informed of the conditions on the permit at the time it was issued and agreed to those conditions, she continues to park vehicles on the grassy area where she's not supposed to, and she has been asked (once by Certified Mail, Return Receipt - which was received) to appear before the Planning Board regarding this violation and has failed to do so. Acting Chair Newell asked if there was anyone from the public who wished to speak on this matter; there was no one. With everyone heard who wished to be heard, Acting Chair Newell closed the Public Hearing at 7:40 PM. NO ACTION TAKEN. REGULAR MEETING 11 The Regular Meeting of the Town of Cortlandville Planning Board was called to order by Acting Chairman Chris Newell at 7:40 p.m. OLD BUSINESS James & Robert Lucas. Aoolicants/Reputed Owners (Empire Tractor) — NYS Route 13 (So. Cortland) — TM #105.00-01-48.100 — Revised Site Plan (The Board, at February's meeting, had reported that this new facility was unsightly and not in keeping with their original Site Plan. There was a pile of broken -up pallets on the site, along with a couple of storage trailers, etc. Mr. Lucas appeared at the March Planning Board meeting at which time they asked him to return before the Board at this meeting with a Revised Site Plan). Acting Chair Newell recognized Bob Lucas who explained the Revised Site Plan that had been distributed to the Board members by his engineer, Charles R. Feiszli, PE, of Resource Associates. Mr. Lucas indicated to the Board where graveled areas will be. Member Renzi reviewed the comments he had prepared, as follows: Background: The complete history of the applications submitted for this property are contained in the County Planning Department's report dated September 10, 2010. It should be noted that this report states that "in August 2009 the County Planning Board recommended denial of an application for an aquifer protection district special permit, conditional permit and use variance to construct a 20,000 sq. ft. building for the purpose of selling and servicing farm equipment as the proposed use is not a permitted use in the B-1 (Neighborhood Business) District. The use variance portion of the application was subsequently approved by the Town." Reference the Cortland ZBA Minutes of August 25, 2009 where there was a unanimous approval of the variance request. Since the originally approved site plan and conditional permit were not being adhered to the Planning Board requested a revised site plan. Originally the site plan provided an area 70 ft. by 164ft. (11480 sq. ft.) for equipment display, reference the County Planning Department report dated September 10, 2010. The revised site plan defines the location and number of pieces of new, used and to be repaired equipment. In addition the location of dumpsters and a loading dock is also provided. Page 2 of 7 31 COMMENTS: 1. The originally approved site plan had a display area of 70x164 ft or 11480 sq. ft. The revised plan has a total display area of 66800 sq. ft, which is almost six times larger than what was approved by the Planning Board in September 2010. The expansion of the display area coupled with the display of 180 to 240 pieces of equipment is unacceptable from a visual and environmental standpoint: A complete review of the site plan by the County Planning department and Soil and Water is recommended. The visual impact and environmental impact should be carefully studied. 2. The site plan shows two dumpster on the south side of the main building and another 2 scrap material dumpsters at the north east corner of the property. The latter two dumpsters are visible from Route 13 and should be either relocated or shielded. 3. The raised loading dock identified as item 38 needs some description. The business owners have provided good response to the Planning Board's request for a definition of what is the plan for the display of equipment and other site plan related items. The 180 to 240 pieces of equipment coupled with four dumpsters and a raised loading dock are beyond what I would have imagined this business operation would contain. The volume of pieces of equipment and the request to have four dumpsters on the property and a raised loading dock requires a complete review of the site plan by County Planning and Soil and Water. My opinion is that if the equipment is to be displayed as described it should be set back as far as possible from the Route 13 highway since this is the gateway to the Town of Cortlandville. The parking lot surfacing perimeter per Note 5 should be defined. Note 5 specifies GRAVEL PARKING LOT. Does this mean all areas where cars and equipment are parked? The Planning Board needs to evaluate the impact of this operation both visually and environmentally keeping in mind that this is not an allowed use normally and it is only by a use variance that it is allowed now. The County Planning department and Soil and Water should review the revised site plan. The recommendations contained in the County Planning Departments report should be addressed by the Cortlandville Code Enforcement Officer to assure that there is compliance. Page 3 of 7 APP 2 6 2012 3� (T) Cortlandville Planning Board Public Hearing & Regular Meeting Minutes 24 April 2012 " The various display and storage areas are summarized as follows: NUMBER DESCRIPTION DIMENSIONS TOTAL AREA NUMBER OF PIECES 27-1 LARGE EQUIPMENT 70X205 14350 SQ. FT. 30 TO 40 27-2 LARGE EQUIPMENT 70X205 14350 30 TO 40 27-3 LARGE EQUIPMENT 70X205 14350 30 TO 40 35 USED EQUIPMENT 70X205 14350 30 TO 40 36 EQUIPMENT FOR REPAIR 30X202 6060 15 TO 20 37 NEW SMALL EQUIPMENT 10X154 1540 30 TO 40 40 NEW MEDIUM SIZE EQUIPMENT 20X90 1800 15 TO 20 TOTAL OF ALL AREAS 66800 SQ. FT. 180 TO 240 COMMENTS: 1. The originally approved site plan had a display area of 70x164 ft or 11480 sq. ft. The revised plan has a total display area of 66800 sq. ft, which is almost six times larger than what was approved by the Planning Board in September 2010. The expansion of the display area coupled with the display of 180 to 240 pieces of equipment is unacceptable from a visual and environmental standpoint: A complete review of the site plan by the County Planning department and Soil and Water is recommended. The visual impact and environmental impact should be carefully studied. 2. The site plan shows two dumpster on the south side of the main building and another 2 scrap material dumpsters at the north east corner of the property. The latter two dumpsters are visible from Route 13 and should be either relocated or shielded. 3. The raised loading dock identified as item 38 needs some description. The business owners have provided good response to the Planning Board's request for a definition of what is the plan for the display of equipment and other site plan related items. The 180 to 240 pieces of equipment coupled with four dumpsters and a raised loading dock are beyond what I would have imagined this business operation would contain. The volume of pieces of equipment and the request to have four dumpsters on the property and a raised loading dock requires a complete review of the site plan by County Planning and Soil and Water. My opinion is that if the equipment is to be displayed as described it should be set back as far as possible from the Route 13 highway since this is the gateway to the Town of Cortlandville. The parking lot surfacing perimeter per Note 5 should be defined. Note 5 specifies GRAVEL PARKING LOT. Does this mean all areas where cars and equipment are parked? The Planning Board needs to evaluate the impact of this operation both visually and environmentally keeping in mind that this is not an allowed use normally and it is only by a use variance that it is allowed now. The County Planning department and Soil and Water should review the revised site plan. The recommendations contained in the County Planning Departments report should be addressed by the Cortlandville Code Enforcement Officer to assure that there is compliance. Page 3 of 7 (T) Cortlandville:Planning Board Public Hearing & Regular Meeting Minutes 24 April 2012 Until we get comments from the County Planning Board and a report from the Cortlandville Code Enforcement officer on the . conformity of the site to the County's recommendations no formal action should be taken. The two trailers that are currently on site are a violation of the original conditional permit should be removed- by May 15, 2012. Nick Renzi Planning Board Member April 24, 2012 Member Renzi -stated that the present condition of the site, could be impacting the stormwater management system, and the status/revised site plan should be reviewed by Patrick Reidy' of County Soil & Water. With regard to the storage trailers, Mr. Lucas stated that the owner of these units has been notified to pick them up, but hadn't done so yet. Acting Chair Newell commented that maybe the Revised Site Plan should be re-evaluated/reviewed by Cortland County Planning. Get rid of the storage trailers, do what you can to improve the site, and come back before this Board at the May meeting,- Mr. Lucas was advised. Mr. Lucas reported he has asked for bids to gravel the areas indicated. PZO Weber advised the applicant to go back and look at the use. variance previously granted and see what was -applied for; PZO. Weber stated he, too-, will look in- the file. The Board assured Mr. Lucas that they, in no way, wanted to hinder his business. Member Renzi reiterated that the applicant needs to remove the storage trailers. Regarding stormwater management, Mr. Lucas mentioned that perhaps a culvert should be installed; this should be discussed with Mr. Reidy. Mr. Lucas stated his engineer was supposed to make modifications to the plan. Engineer Feiszli should call Mr. Reidy and talk to him about the modifications he -was supposed to make. PZO Weber commented that there might be a whole different set of conditions, so the applicant should wait until CEO Tom Williams can review the site for conformity to the County's recommendations. With no further discussion, a motion was made by Member Renzi to send the Revised Site Plan to Cortland County for review by the Planning Department and Patrick Reidy. The motion was seconded by Member John Finamore, with the vote recorded as follows: Ayes: Acting Chair Newell Nays: None Member Renzi -Member Finamore Absent: Chair Wickwire Member Ambrose Motion carried. This becomes Action #22 of 2012. John DelVecchio. Avolicant/DelVecchio Familv. LLC. Reputed Owner - 1703 NYS Route 13 - TM #86.17-01-02.111 - Revised Site Plan for Proposed Two-Familv Residence Acting Chair Newell recognized the applicant who was returning to the Board with a Revised Site Plan for a proposed two-family dwelling as he had changed the configuration of the dwelling. Setbacks are in conformance with the Code. Page 4 of 7 53 (T) Cortlandville Planning Board Public Hearing & Regular Meeting Minutes 24 April 2012 With no further discussion, a motion was made by Member Renzi to approve the Revised Site Plan as requested: The motion was seconded by -Member Finamore, with the vote recorded as follows. Ayes: Acting Chair Newell Nays: None Member Renzi Member Finamore Absent: Chair Wickwire Member Ambrose Motion carried. This becomes Action #23 of 2012. Richard Osborne, Applicant/Rebuted Owner. - 4073 West Road INYS Route 2811 - TM #86.09-01-27.000 - Site Plan Review - Proposed Additions - PZO Weber advised that the applicant had not as yet submitted the plans. With no further discussion, a motion was made by Member Finamore to postpone the Site Plan Review until the Board's meeting on 29May 2012. The motion was seconded by Member Renzi, with the vote recorded as follows: Ayes:. Acting Chair Newell Nays: None Member Renzi Member Finamore Absent: Chair Wickwire Member Ambrose Motion carried. This becomes Action#24 of 2012. NEW BUSINESS Arthur C. Bell. Jr., Applicant/Gerald & Fav Bell, Reputed Owners - Blue Creek Road - TM #76.04-12.111 - Subdivision of Land Acting Chair Newell recognized the applicant who explained that this parcel had been subdivided in 2003±, but the map was never filed. He now wants to build a home, on a portion of this lot, so needs to get its approval again. The acreage of the parcel to be subdivided is now larger, as the Code has changed since the original subdivision was approved; the lot size was increased from 1.23± A. to 2.73± A. to conform to the requirements. With -no further discussion, a motion was. made by'Member Renzi to approve the subdivision, as requested. The motion was seconded by Member Finamore, with the vote recorded as follows: Ayes: -Acting Chair Newell Nays: None Member Renzi Member Finamore Absent: Chair Wickwire Member Ambrose Motion carried. This becomes Action #25 of 2012. Page 5 of 7 3-11 �W (T) Cortlandville Planning Board Public Hearing & Regular Meeting Minutes 24 April 2012 Scott Smith. Aunlicant/Revuted Owner - 730 NYS Route 13 - TM #105.00-01-49.200 - Conditional Permit for 18.000 -Gal. LPG Tank Acting Chair Newell- recognized the applicant who explained that he was seeking approval to add a new 18,000 -gallon LPG tank on this business site, as shown on the Site Plan accompanying the applications. The Board reviewed safety concerns with the applicant. Mr. Smith stated that there will be a fence to protect the pump for this facility. With no further discussion, a motion was made by Member Renzi to approve the Conditional Permit for the 18,000 -gallon LPG tank, as requested. The motion was seconded by Member Finamore, with the.vote recorded as follows: Ayes: Acting Chair Newell Nays: None Member Renzi Member Finamore Absent: Chair Wickwire Member Ambrose Motion carried. This becomes Action #26 of 2012. Lisa Thomas. Avolicant/PROP. Inc.. Revuted Owner - 3903 NYS Route 281 - TM #86.17-01- 02.111 - Violation of Conditional Permit Discussion of this matter was taken up by the Board. PZO Weber offered to hand carry the Board's request to be present at their May meeting directly to Lisa Thomas. Acting Chair Newell added that applicants need to respect this Board. Member Renzi would like to ask Ms. Thomas a few questions. PZO Weber asked the Board if they wished to revoke her Conditional Permit, and Member Renzi responded no, but she was wasting the Board's time by not complying with her Permit. He stated he would like to stop in and visit Ms. Thomas; PZO Weber had no objection, nor did Attorney Folmer. Acting Chair Newell questioned if it was Member Renzi's place to do so. He felt the bigger issue was the fact that she should have the courtesy to show up so the Board could resolve the matter. Acting Chair Newell was in favor of having PZO Weber hand carry a letter to her asking that she come to the May meeting. Town Attorney Folmer advised the Board that they could take action at this meeting as a result of the Public Hearing; however, he felt that the full Board should be in attendance. He advised PZO Weber to take a notice to Ms. Thomas to be here next month, and if Member Renzi wanted to go as a concerned person, he could do so. Ms. Thomas, he stated, needs to be told by PZO Weber that the Board expects her to be at the May meeting and, if she does not appear, there is no guarantee as to what the Board will do. Acting Chair Newell stated that he wanted to "hear from her one way or the other." OTHER BUSINESS ✓ Walgreen's - Attorney Folmer reported that he had received a signed Agreement from James Trasher. ✓ Sun Auto Parking - Member Renzi said there were 75± cars in the former SCM parking lot, placed there for storage by Sun Auto. PZO Weber informed him that "they are putting together an application to use that space." ✓ Motor Homes Parking Behind Dr. Hawkins' Office on NYS Route 281 - Member Renzi noted that there were four motor homes, a trailer, and an Owl's Head Truck parked behind this building. Town Attorney Folmer stated this was in an on-going discussion w/Dr. Hawkins' attorney, Mike Shafer, who will get back to Attorney Folmer. Page 6 of 7 155- Page 5 APR 2 6 2012 3�2 (T) Cortlandville Planning Board Public Hearing & Regular Meeting Minutes- 24 April 2012 ✓ Sun Auto Parking on Former SCM Lot - Acting Chair Newell noted that there appeared to be a -greater number of vehicles stored on this lot by Sun Auto. PZO Weber will contact David Yaman regarding this. ✓ Trailers in Former SCM Parking Lot - Member Renzi questioned this; PZO Weber responded that trailers will be parked there. ✓ R. Homer Carnets - Member Renzi stated there was a roll -off container at the rear of this store on NYS Route 13. ✓ Snow Removal Equipment on-Walmart Site - Member Renzi stated that snow removal equipment was parked in a rear parking lot at Walmart. Is this satisfactory? ADJOURNMENT At 8:30 p.m., a motion to adjourn; the meeting was made by Member Renzi, seconded by Member Finamore, with all members present voting in the affirmative. in . Fitch, Board Secretary Page 7 of 7 E-mailed to Town, KW, JMF, CN, EA, NR, JF & BW on 4/26/12. (R) 3& o-- ATTENDANCE SHEET L(T);FCORTLANwILLE . PLAN'NfNGBOARD) ;MEETING _O:F� Ja- l (Your attendance is recorded in the meeting Minutes:) PRINTEL)11 Name: Representing/ Regarding: Complete Address: - d I Q"l � '' -�� -�,; `� %gid/•k�JQJ S'�.d, .`�-,� �(e �r.y P� ,'r,, -_ I 73o Pf 13 %dvrt Ff-ud-v�� ,z -PLANNING °BOARD Meeting 0iff i 37 TOWN OF CORTLANDVILLE PLANNING"BOARD Minutes of Regular Meeting - Tuesday, 29 May 2012 - 7:30 PM Town Hall Board Room - 3577 Terrace Road - Cortland, NY Board Members (*absent) Others Present Katherine Wickwire, Chairperson Bruce Weber, Town Planning/Zoning Officer Christopher Newell Joan E. Fitch,, Board Secretary Nicholas Renzi John Folmer, Town Attorney *Elizabeth Ambrose John M. Finamore Applicants & Public Present Bob Lucas of Empire Tractor, Applicant; Attorney Mike Shafer & Andrew Porter, for Bestway of NY, Applicant; Roxanne Wehnke, Appllicant; Bob Frazee, Applicant; Daniel Borden, Applicant; Peter Detor of Sun Auto Warehouse, Applicant; Lowell Dewey & John Cleary for C &"S, Applicant; James Knittel for Cazenovia Equipment, Applicant; Ravi & Bharti Desai; Matt Nojiri (Cortland Standard Reporter) . REGULAR MEETING. II The Regular Meeting of the Town of Cortlandville Planning Board was called to order by Chairperson Katherine Wickwire at 7:33 p.m. APPROVAL OF MINUTES — 24 APRIL 2012 A motion was made by -Member Chris Newell Planning Board meeting, as submitted. The with the vote recorded as follows: to approve the Minutes of the 24 April 2012 motion was seconded by Member Nick Renzi, Ayes: Chair Wickwire Nays: - None Member Newell Member Renzi Member Finamore Absent: Member Ambrose Motion carried. This becomes Action #27 of 2012. OLD BUSINESS Bestwav of New York. Inc., Applicant/Bestway Enterprises., Inc., Reputed Owner - Luker Road -- TM #86.17-02-01.000 - Conditional & APDSP for Proposed Mechanic's Building Chair Wickwire recognized Andrew Porter and Attorney Mike Shafer, representing the applicant who was seeking approval to construct a 10,000 SF building -to house a mechanic's shop to service their own vehicles, as shown in the attachments to the applications. Attorney Shafer reported that Andrew Porter had met with Patrick Reidy of County Soil & Water today. PZO Weber requested lot coverage information from Mr. Porter; it was on the plan. In - response to the Board's question, the roof of the proposed building is pitched. Member Renzi asked the representatives to indicate proposed vegetation on the drawing. Chair Wickwire asked how far the project was from the Cortland Water Works property; quite a distance. The proposed building has public water and sewer. Member Renzi advised that SWPPP should be completed, Page 1 of 6 (T) Cortlandville Planning Board Regular Meeting Minutes 29 May 2012 �\ and also that driveway(s) should be constructed to NSDOT spec; Attorney Shafer responded that that specification was too severe for what was needed. At the conclusion of the discussion, a motion was made by Member Newell to send the applications for a Conditional Permit and Aquifer Protection District Special Permit for the proposed. 10,000 SF building to the Cortland County Planning Department for their review. The motion was seconded by Member John Finamore, with the vote recorded as follows: Ayes:' Chair Wickwire Nays: None Member Newell Member Renzi Member Finamore Absent: Member Ambrose Motion carried. This becomes Action #28 of 2012. James & Robert Lucas. Applicants/Reputed "Owners (Empire Tractor) - NYS Route 13 (So. Cortlandl - TM #105.00-01-48.100 - Revised Site Plan (The Board, at last month's meeting, had reported that this new facility was unsightly and not in keeping with their original Site Plan. This plan was reviewed at the April meeting -of this Board and, at that time, forwarded to County Planning for their review.) Chair Wickwire recognized Bob Lucas who said he was in receipt of the County's comments contained in their Resolution No., 12-17 of XX May 2012. The recommendations contained therein were reviewed one -by -one with Mr., Lucas, as follows: ✓ Item 1 - Will put down one foot of gravel. - ✓ Item 2 - Chair Wickwire will work with applicant on landscaping/buffer. ✓ Items 3 & 4 - self-explanatory. ✓ Item 5 - applicant will have to move some equipment back to comply. ✓ Item 6 - will get this from Engineer Chuck Feiszli. ✓ Item 7 - PZO Weber commented that applicant has now disturbed an additional area so needs to check with the NYSDEC regarding filing of a Notice of Intent. ✓ Item 8 - Mr. Lucas agreed to put a culvert there. ✓ Item 9 - PZO Weber stated he had talked with applicant about this; CEO Tom Williams will follow up. ✓ Item 10 - self-explanatory. ✓ Item 11 - Mr. Lucas affirmed that cost was less than $150,000. Chair Wickwire stated that there needs to be a good landscaping plan for this site. Mr. Lucas stated that he had put plantings out front. -Member Renzi advised him to sit down with Engineer Feiszli to go over the County's recommendations and modify the Site Plan to address them. Chair Wickwire .commented that the County was not happy with the way this site looks. - Mr. Lucas agreed to discuss the subject items with his engineer. Page 2 of 6 39 JUN 04 2012 (T) Cortlandville Planning Board Regular Meeting Minutes 29 May 2012 3� With no further discussion, a motion was made by Member Renzi to postpone review of the Revised Site Plan. The motion was seconded by Member Finamore, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Finamore Absent: Member Ambrose Motion carried. This becomes Action #29 of 2012: NEW BUSINESS Roxanne Wehnke (dba Big Mike's BBOT. Applicant/John May. Reputed Owner - 3554 NYS Route 281 - TM #95.16-01-17.100 - Conditional Permit - Proposed Food Vending Truck Chair Wickwire recognized the applicant who was seeking a Conditional Permit to operate a mobile food -vending truck from this location, as shown on the sketch accompanying the application. PZO Weber commented that this business was like a drive- thru restaurant.. Ms. Wehnke stated she would like to operate this business from spring until late fall, seven days a week from 10 AM until 7 or 8 PM. She also would like to have a second location at Tropical Wheels on . NYS Route 281, north of this parcel; this will be handled separately. PZO Weber advised the Board that they could approve both permits, but the applicant would have to fill out a separate application for the Tropical Wheels site. Ms. Wehnke stated that food truck had blinking lights on it to make it more visible. PZO Weber stated if she planned on having these lights, she would have to obtain a variance from the Town's Zoning Board of Appeals. With no -further discussion, a motion was made by Member Finamore to approve the Conditional Permit for the mobile food vending truck from April until 1 November 2012. The motion was seconded by Member Renzi, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Finamore Absent: Member Ambrose Motion carried. This becomes Action #30 of 2012. Roxanne Wehnke .(dba Big Mike's BBO), Applicant/ Steve Timmons(?), Reputed Owner - 3901± NYS Route 281 - TM #??????? - Conditional Permit - Proposed Food Vending Truck With no further discussion, a motion was. made by Member Finamore to approve the Conditional Permit for the mobile food vending truck 'from April until 1 November 2012. The motion was seconded by Member Renzi, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Finamore Absent: Member Ambrose Motion carried. This becomes Action #3.1 of 2012. Page 3 of 6 -7u (T) Cortlandville Planning Board Regular Meeting Minutes 29 May 2012 Sun Auto Warehouse, Applicant/Cortland Commerce Center, LLC. Reputed Owner - 839 NYS Route 13 (former SCM Parking Lot) - TM #95.10-01.100 - Conditional Permit for Car Storage Chair Wickwire recognized Peter Detor, General Manager of Sun Auto Warehouse of Cortland, who was seeking a- Conditional Permit to park their excess inventory at this location, as shown on the sketch accompanying, the application. Customers do not visit this site; vehicles are driven to their facility on NYS Route 281, when needed. He stated that they rented this area of the lot on a month-to-month basis. Chair Wickwire suggested going with a two-year time limit; the Board agreed. With no further discussion, a motion was made by Member Newell to approve the Conditional Permit for Scar storage, as requested, for a period of two ' years. The motion was seconded by Member Finamore; with the votexecorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Finamore Absent: Member Ambrose Motion carried. This becomes Action 032 of 2012. C&S Companies, Applicant/Ravi & Bharti- Desai, Reputed Owners - NYS Route 13 (So. Cortland) - TM #105.00-03-08.000 - Sketch Plan Review for Proposed Best Western Hotel Chair Wickwire recognized Lowell Dewey of C&S, who presented the Board with a concept for a new three-story, 64 -room Best Western Hotel to. be constructed by the owners at the corner of NYS - Route 13 and Finger Lakes East Drive, adjacent Shipwreck Golf. Aerial photo of site, along with landscaping plan, etc. was displayed for the Board. Lighting jonsite will be down lighting, he said. They have already talked with the NYSDOT about access from Route. There will also be access off of Finger Lakes East Drive. The plans are almost ready, according to Mr. Dewey;' they are just waiting for .tonight's comments from the Board. Two alternate parking plans were shown; the Board preferred the one with parking at the rear of the hotel. Member Renzi asked if a connecting walkway had been planned for access to the adjacent Shipwreck Golf. No, it had not, commented Mr. Dewey, but he thought it might be a good idea. Mr. Dewey stated that they would like to come back before the Board as soon as possible; PZO Weber informed him that all plans would have to be submitted by Friday of this week in order to meet County Planning's deadline. C&S will get that done. Proposed building materials were discussed; the Board would like to see samples of what was planned for the exterior. With no further discussion, a motion was made by Member Renzi to forward the plans for the proposed Best Western Hotel to the Cortland County Planning Department for their review. The motion was seconded by Member Newell, with the -vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Finamore Absent: Member Ambrose Motion carried. This .becomes- Action #33 of 2012. Page 4 of 6 MEME"W', (T) Cortlandville Planning Board Regular Meeting Minutes 29 May 2012 Robert Frazee. Avvlicant/Cazenovia Eauiument. Reouted Owner - US Route 11 (Polkville) - TM #97.00-02-06.000 - Sketch Plan Review for Provosed Building Addition Chair Wickwire recognized the applicant and the architect, James -R. Knittel, who presented information for a proposed 100 ft. by 76 ft. addition to the business's existing facility, as shown on a portion of a survey map. The addition would be utilized as a service shop. The construction. cost would be over $150,000; an Aquifer Protection District Special Permit will be required. There will be no new curb cuts. Mr. Frazee was advised to have their engineer look into a Stormwater Pollution Prevention Plan. No Action Taken. Daniel Borden. Anvlicant/Harry & William Newcomb. Revuted Owners - 3861 NYS Route 281 (Sun Auto Site) - TM #86.17-01-11.100 - Conditional Permit - Provosed Auto_ Detailing_ Structure Chair Wickwire recognized the applicant and his brother, who were seeking a Conditional Permit to erect a temporary greenhouse -type, 10 ft. by 20 ft. by 8 -ft. high structure in which they would do detailing of Sun Auto's sale vehicles. The pole structure, with plastic outer- covering would be located to the rear (Luker Road) of the auto dealership, as shown on the sketch accompanying the application. One vehicle at a time would be worked on; no water would be used, so there would be no runoff. They would like to remain at this location until November. PZO Weber reminded he applicant that the structure could not be placed on a grassy area; Mr. Borden responded that it will be located in the, parking area and would not be visible from Route 281. With no further discussion, a motion was made by Member Newell to approve the Conditional Permit for the proposed auto detailing structure, as requested, until 1 December 2012. The motion was seconded by Member Renzi, with the vote recorded. as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Finamore Absent: Member Ambrose Motion carried. This becomes Action #34 of 2012. OTHER BUSINESS ✓ Motor Homes Parking Behind Dr. Hawkins' Office on NYS Route 281 - PZO Weber reported that Attorney Mike Shafer will be contacting his client tomorrow or the day after regarding this violation. ✓ Rite Aid - Member Renzi reported three containers onsite; PZO Weber stated they were doing renovations. ✓ .Walmart - Member Renzi reported outside storage. ✓ Former Golden Skillet 'Restaurant nn, Cortlandville Crossing - Town Attorney Folmer apprised the Board that this fire -damaged building needs'to be torn down. If Town does it, it would be added to owner's tax bill; if owner does it, owner pays. Attorney Folmer received clarification from PZO Weber regarding non -conforming use/grandfathered status. �-' ✓ Walgreen's - PZO Weber reported no progress. Page 5 of 6 J u N 0 4 2012 (T)-Cortlandville.Planning . Board. Regular Meeting Minutes 29 May 2012 ADJOURNMENT At 9:05 p.m.; a motion to adjourn the meeting was made by Member Newell, seconded by Member Finamore, with all members present voting in the affirmative. P. n E. Fitch, Board Secretary E=mailed to Town, KW, JMF, CN, EA, NR, JF & BW on 6/4/12. Page 6 of 6 ATTENDANCE SHEET (T� CORTLANDVILLE ;PLANNING-BOARU? MEETINGOF:",� -2 - [' ,;' _ (Your attendance is recorded in the meeting Minutes.) 7"PRINTED Name: Representing/ Regarding: Complete Address: ficfF r") r;rOT CJD �fj/Gc�p�� GC> i7l�inov�tG�/�c1/J• fL SIL zoo, eRftAvM ; P '.lF%AI-. rJ 14 Z, Ada eltvi I'> 1�' ff .n r 'U V, L- -PLANNIXjG BOARD;--M-6-iA ng., — -n -r JUL 1.2 2012 TOWN OF CORTLANDVILLE PLANNING BOARD Minutes of Regular Meeting - Tuesday, 26 June 2012 - 7:30 PM Town Hall Board Room - 3577 Terrace Road - Cortland, NY Board Members (*absent) Others Present Katherine Wickwire, Chairperson Bruce Weber, Town Planning/Zoning Officer *Christopher Newell Joan'E. Fitch, Board. Secretary Nicholas Renzi John Folmer, Town Attorney Elizabeth Ambrose John M. Finamore Avvlicants & Public Present Bob Lucas of Empire Tractor, Applicant; Andrew Porter, for Bestway of NY, Applicant; Rod Ives, PE, for Bob Frazee, Applicant; David Potter & Chris Wrinn for Time" Buyer, Inc., Applicant; Phil Silvestri, Lowell Dewey & John Cleary for C & S Cos., Applicant; Todd Markevicz of APD Engineering, Applicant; Carin Roubeau, rep. Walmart; Gary VanGorder of Cort. Co. IDA; Jodi Cohen, Applicant; Ravi & Bharati Desai; Steve Jordan, Attorney Victoria Monty & Reginald Stanley, Applicant; Danielle Endress, Ketun Kuny (?). REGULAR MEETING The Regular Meeting of the Town of Cortlandville Planning Board was called to order by - Chairperson Katherine Wickwire at 7:33 p.m. APPROVAL OF MINUTES - 27 MARCH & 29 MAY 2012 A motion was made by Member John Finamore to approve the Minutes of the 27 March & 29 May 2012 Planning Board meetings, as submitted. The motion was seconded by Member Elizabeth Ambrose, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Renzi Member Ambrose Member Finamore Absent: Member Newell_ Motion carried. This becomes Action #35 of 2012. OLD BUSINESS Bestwav of New York. Inc.. Avvlicant/Bestwav Entervrises. Inc.. Revuted Owner - Luker Road - TM #86.17-02-01.000 - Conditional & APDSP for,Provosed Mechanic's Building Chair Wickwire recognized Andrew Porter, representing the applicant who was seeking approval to construct a 10,000 SF building to house a mechanic's shop to service their own vehicles, as shown in the attachments to the applications. At last month's meeting, the Planning Board forwarded the application to County Planning for their review. Mr. Porter acknowledged receipt of the County's recommendations and went over them with the Board, as follows: Item 1. Applicant has a permit. Item 2. Floor drains will be connected. Item 3. Degreasing solvents currently are, and will continue to be, stored/disposed of. Item 4. Agreed. Page 1 of 8 y3 J U L 12 2012 (T) Cortlandville Planning Board Regular Meeting Minutes 26 June 2012 Item 5. Will be done. Item 6. Don't have a lot of this, but will adhere to recommendation. Item 7. Spill Prevention & Response Plan is being developed. Item 8. No vehicle washing will be done on site. Item 9. Easement being worked on by Attorney Mike Shafer. Item 10. Mr. Porter will contact Highway Supt. on 6/27/12. Item 11. SWPPP - Engineer completing and has discussed w/Pat Reidy of CCS&W. Item 12. Still have to do this. Item 13: Snow storage areas are on stormwater plan; it's 90% complete. Item 14: It's below transitional surface elevation re County Airport. Item 15: Landscaping Plan. Mr. Porter asked about maintenance; Chair Wickwire explained it should be written down on plan. Item 16. Private well permit will be obtained from County Health Department. Item 17. This will be done. Item 18. SEQR cannot be done until all other things have been completed. Member Nick Renzi suggested that the applicant submit a written commentary for all of the above items so that there will be an official record in the file and provide the attachments not received as of this date. At the conclusion of the discussion, a motion was made by Member Renzi to postpone any action on the applications for a Conditional Permit and Aquifer Protection District Special Permit for the proposed 10,000 SF building until the 31 July 2012 meeting of this Board. The motion was seconded by Member Finamore, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Renzi Member Ambrose Member Finamore Absent: Member Newell Motion carried. This becomes Action #36 of 2012. James & Robert Lucas. Avplicants/Reputed Owners (Empire Tractor) - NYS Route 13 (So. Cortland) - TM #105.00-01-48.100 - Continued Review of Revised Site Plan (Robert Lucas, at May's meeting, had agreed to take up the Board's concerns with the subject property not conforming to the original Site Plan with his engineer. Reference is made to both April and May's Minutes for previous discussions.) Chair Wickwire recognized Bob Lucas who had supplied the Board with his engineer's (Chuck Feiszli, PE) 6/19/12 response to the County's recommendations, along with a Revised Site Plan (6/19/12) indicating different equipment parking. Chair Wickwire commented that there was no Landscaping Plan as had been requested by the Board. Mr. Lucas responded that the trees could not be put where the Board wanted them because of the septic system. He then explained what he planned to do. Gravel will be put through the swale. Member Renzi advised Mr. Lucas that he should respond, in writing,, to every recommendation made by County Planning in their recommendations contained in their Resolution No. 12-17. There are things occurring on the subject site that are not even on the drawing (racks in back, etc.). What the applicant intends to have onsite should be indicated on the drawing. Member Renzi stated that the applicant needs to maintain a sense of orderliness to this business; there are other businesses in the area, and coming to the area, that want their surroundings to be attractive. Minimize the clutter and improve the looks of the subject property. Page 2 of 8 JUL 12 2012 #�5' (T) Cortlandville Planning Board Regular Meeting Minutes 26 June 2012 Regarding the lack of a Landscaping Plan, Mr. Lucas responded that he hadn't planned on doing any. Layout of the farm equipment was discussed. Chair Wickwire again stated that the Board needs to have a plan with all things incorporated thereon. PZO Weber stated there should be some type of buffer there to soften the visual impact; the Board is trying to treat this as an attractive entrance into the Town. Member Renzi added that there should be a minimum of fifty (50) feet from the State's right-of- way. Mr. Lucas stated that currently it's 30 feet. Chair Wickwire commented that Mr. Lucas should get going with the placement of gravel in order to put equipment on it, and put in some fast-growing trees. Chair Wickwire stated he could keep the front setback at 30 feet, but if it could be more than that, it would be preferred. PZO Weber stated that, due to the size of various types of farm equipment, it would be more appropriate to set aside areas and designate an area where the equipment will be, and the equipment cannot go out of that area. Does not make sense to designate a number of pieces to be allowed. Proceed cautiously in saying okay to gravel an area without a Landscaping Plan. This Plan, and the location of equipment, he stated, go hand in hand. Attorney John Folmer advised that the Board should be careful in encouraging a piecemeal approach; once allowed, the applicant would have the opportunity to make the argument that, "based upon your letting me do Step 1 I've invested thus and so, and now you may well be arguing an estoppel that presumably you cannot estop a municipality, but it's an argument that you don't need to have if you can avoid it." Chair Wickwire then reviewed Engineer Feiszli's 6/19/12 comments, item by item; a copy of the comments have been placed on file for the record. At the conclusion of her review, Chair Wickwire 1 then advised Mr. Lucas that he needed to provide a map showing what landscaping he wanted to put on the site. Mr. Lucas stated that he did not want to put any. Chair Wickwire told Mr. Lucas that he had to put some; he indicated the area where he would be willing to do so. She also suggested that, in addition to trees along the south side, the dumpster area also needed to be obscured from view, and that Item #9 should be answered between the engineer and Mr. Lucas. PZO Weber stated that Mr. Lucas needs to go back to the original approval and the conditions from County Planning and make sure everything was done. Mr. Lucas then responded that regarding Item 10, there are no new tanks; Item 11, cost is not less than $150,000. In conclusion, Member Renzi advised Mr. Lucas to sit down with Chuck Feiszli and Dan Dineen and go over these issues. No Action Taken. C&S Companies, Applicant/Ravi & Bharti Desai, Reputed Owners - NYS Route 13 (So. Cortland) - TM #105.00-03-08.000 - Sketch Plan Review for Proposed Best Western Hotel (Reference is made to the Planning Board Minutes of last month for this project; at that time it was referred to Cortland County Planning for their review.) Chair Wickwire recognized Lowell Dewey of C&S, who stated he had met with the NYSDO and responded to their request regarding access to this site from State Route 13. The landscaping plan remains the same, and the SWPPP has been completed. Chair Wickwire asked about snow storage, and Mr. Dewey explained where it will be put. Member Renzi had prepared and submitted his comments to Mr. Dewey, to which Mr. Dewey has responded. Mr. Dewey and Phil Silvestri, the architect, brought in samples of the exterior materials to be utilized for this building. They have also talked with Carl Bush, Peter Alteri, and Page 3 of 8 JUL 12 2012 Z16 (T) Cortlandville Planning Board Regular Meeting Minutes 26 June 2012 the Cortlandville Fire Chief. PZO Weber asked if they had discussed the project with Pat Reidy of County Soil & Water, and Mr. Dewey advised that they had submitted the plans to him. PZO Weber stated he had not received anything from Mr. Reidy as yet. Member Renzi asked if there were any LEED features, and Mr. Dewey answered that this was a possibility; Member Renzi would like to hear about them. Maintenance of the stormwater system was discussed. When asked what the plans were for the remainder of the property, Mr. Dewey responded that there were no plans to develop it, but it would be maintained; they will have an agreement with a landscaping company. Chair Wickwire asked about a suggested walkway connection between the hotel and the adjacent Shipwreck Golf facility. Mr. Dewey stated that John Clary (?) had spoken with the owners of the miniature golf facility and they were interested in having the connection. Chair Wickwire reviewed the County Planning Board's recommendations; all have been done except the approval by Mr. Reidy. Town Attorney John Folmer then explained the approval process that the Town Board will undertake' regarding the SEQR and the Aquifer Protection District Special Permit. With no further discussion, a motion was made by Member Renzi to approve the Conditional Permit for the proposed Best Western Hotel, as requested, contingent upon the County Planning Board's recommendations being addressed, with a recommendation to the Town Board that they issue an Aquifer Protection District Special Permit and act as Lead Agency under SEQRA. The motion was seconded by Member Finamore, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Renzi Member Ambrose Member Finamore Absent: Member Newell Motion carried. This becomes Action #37 of 2012. Robert Frazee. Auulicant/Cazenovia Eauiument. Reuuted Owner - US Route 11 (Polkvillel - TM #97.00-02-06.000 - Site Plan Review for Prouosed Building Addition (Reference is made to May's Minutes of this Board for additional information.) Chair Wickwire recognized Rod Ives, PE, who had submitted updated plans for the proposed addition; original plan indicated a building size of 7,500± SF, and this updated plan now indicates a size of 8,740± SF. The additional space was needed by the owner, so another 15 feet was added to the pre-engineered building. This addition will be attached to the existing building and will be connected to the public water and sewer system. Member Renzi asked if they will be washing equipment in the building; Engineer Ives responded yes. PZO Weber cautioned that the owner may be on the threshold of a SWPPP as the building size has increased. Engineer Ives commented that they may drop the size of the concrete pads; he will talk with PZO Weber on 6/27. Page 4 of 8 JUL 122012 Z�7 (T) Cortlandville Planning Board Regular Meeting Minutes 26 June 2012 With no further. discussion, a motion was made by Member Renzi to send the requests for a Conditional Permit and an Aquifer Protection District Permit for the proposed 7600± SF building addition to the Cortland County Planning Department for their review. The motion was seconded by Member Finamore, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None' Member Renzi Member Ambrose Member Finamore Absent: Member Newell Motion carried. This becomes Action #38 of 2012. NEW BUSINESS APD Engineering. PLLC. Auulicant/Walmart Stores East. RO - NYS Route 13 - So. Cortland - TM #105.00-01-22.211 - Revised Site Plan - Berm Chair Wickwire recognized Todd Markevicz, PE, who was present seeking approval of a Revised Site Plan to modify the existing berm along NYS Route 13. They want to lower the berm to provide a gentler slope and easier maintenance. The plans had been submitted, along with a letter of explanation (dated 6/18/12 - a copy of which has been placed on file) explaining what was being requested. In addition to changing the height of the existing berm, they would also like to change the seed mix in three areas, as described in the letter. The berm along Walden Place will be maintained, once again, by Walmart; he assured the Board that it will have a much better appearance. At the conclusion of a brief. discussion, a motion was made by Member Renzi to approve the Revised Site Plan, as submitted. The motion was seconded by Member Ambrose, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None- Member oneMember Renzi Member Ambrose Member Finamore Absent: Member Newell Motion carried. This becomes Action #39 of 2012. Time Buver. Inc.. Applicant/Colonial Finance Groun. Inc.. Reputed Owner - 4033 NYS Route 281 - TM #86.09-01-22.100 = Revised Site Plan Chair Wickwire recognized Nick Potter who was present seeking approval of a Revised Site Plan for additional parking and auto display. He stated that they had previously been approved for 25-26 vehicles on this 2.31± A. parcel, but now need approval for more, about 55 cars on average, including employee parking and service vehicles. He stated he added another 6 vehicles to make a total of 61 vehicles to be parked on the subject parcel, as shown on the sketch accompanying the application. They do not do any repairs or painting, they only prep the cars. Chair Wickwire brought up the problems with the adjacent business, Doug's PowerSports. Doug's places their equipment on Time Buyer's property and visa versa. The Board wants each business to keep their own equipment on their own properties. Mr. Potter stated that they have no vehicles on Doug's property at this time. Page 5 of 8 JUL 12 2012 (T) Cortlandville Planning Board Regular Meeting Minutes 26 June 2012 With no further discussion, a motion was made by Member Finamore to approve the Revised Site Plan for the used, car lot, as requested (maximum of 61 vehicles). The motion was seconded by Member Renzi, with the vote recorded as follows: Ayes: Chair Wickwire Nays:. None Member Renzi Member Ambrose Member Finamore Absent: Member Newell Motion carried. This becomes Action #40 of 2012. Jodi Cohen. Avulicant/281 Groton Corm, Revuted Owner (Wm. Porter) -NYS Route 222 (Groton Ave. Plaza) - TM #86.13-01-60.100 = Conditional Permit for Food Truck Chair Wickwire recognized the applicant who was present seeking a Conditional Permit to park her food truck, Cookin' On Wheels, at the Fred's Sheds space adjacent to Tropical Sun Tanning, from 8 a.m. to 2 p.m. She stated that she had already been approved for the OCM BOCES site on Port Watson Street. She was also considering obtaining permission to park in the vicinity of CoffeeMania, also at the Groton Avenue Plaza. .PZO Weber advised that she would need two applications, one for each site. He explained the ownership of the parcels included in the Plaza; Mr. Porter did not own all of them and had piece-mealed them off over the years. Ms. Cohen stated she would be happy to park anywhere and displayed a map showing a proposed location by CoffeeMania. PZO Weber obtained a copy of the tax map for the Plaza and indicated to the applicant who owns which parcel. After an extensive discussion and viewing of maps, the Board decided that they would consider her request to locate on the Porter -owned parcel next to CoffeeMania. At the conclusion of the discussion, a motion was made by Member Finamore to approve the Conditional Permit. for the food, truck to. occupy Tax Map Parcel #86.13-01-60.10 from 7 a.m. to 8 p.m., seven days per week. The motion was seconded by Member Ambrose, with the vote recorded as follows: Ayes: Chair Wickwire Nays: Member Renzi Member Ambrose Member Finamore Absent: Member Newell Motion carried. This becomes Action #41 of 2012. Reginald C. Stanlev. Jr.. Avulicant/Revuted Owner -. 3720 Hedgemoor Drive - TM #95.07- -01-07.000 - Conditional Permit for Fitness Instruction Chair Wickwire recognized Attorney Victoria Monty, representing the applicant who was seeking a Conditional Permit to teach fitness to individuals in the 'basement of at his home, by appointment only. There would be no more than two clients at one time. No signs will be used, and there was plenty of room for parking in the driveway. After a very brief discussion, a motion was made by Member Renzi the approve a Conditional Permit for teaching fitness to individuals, contingent upon having no more than ten (10) users per day, Monday thru Friday. The motion was seconded by Member Finamore, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Renzi Member Ambrose Member Finamore Absent: Member Newell r' Motion carried. This becomes Action #42. of 2012. Page 6 of 8 7f JUL 12 2012 (T) Cortlandville Planning Board Regular Meeting Minutes 26 June 2012 David & Jennifer McMasters. Applicants/Reputed Owners - 4224 McClov Road - TM #85.00- 05-200.000 - Subdivision of Land Chair Wickwire acknowledged that the applicants were not present. PZO Weber explained that the applicants simply wanted to take a 24.481± A. "house lot" out of their larger parcel to satisfy the banks, as shown on the survey map accompanying the application. With no further discussion, a motion was made by Member Renzi to approve the Subdivision of Land,, as requested. The motion was seconded by Member Ambrose, with the vote recorded as follows:' Ayes: Chair Wickwire Nays: None Member Renzi Member Ambrose Member Finamore Absent: Member Newell Motion carried. This becomes Action #43 of 2012. OTHER BUSINESS Charlotte Hawkins. Reputed Owner - 4077 NYS Route 281 - TM .#?? - Motor Homes Parking Behind Dr. Hawkins' Office PZO Weber reported that as noted at previous Board meetings, this owner is not in compliance with the original Site Plan, a copy of which was provided to the Board members. He explained their alternatives for correcting this violation (vehicle storage) after regarding this violation. The area where numerous motor homes, an Owl's Head truck, small trailer, etc., some without licenses, were parked was, in the original Site Plan, considered as overflow parking for the medical facility. This constitutes a change in use, requiring a Conditional Permit. One vehicle may be encroaching the right-of-way. The Owl's Head truck may be on Osborne's adjacent property. In addition, there is a storage shed, there for which there has been no approval. Member Renzi stated he thought it was wrong for these things to be parked where they are; it's unsightly. PZO Weber suggested sending the owner a letter indicating a public hearing will be held for non-compliance with the original site plan. After a public hearing is held, the Planning Board can state she is not in compliance with the original site planthat was approved and, as such, the Board has the ability to revoke the permit. Or, the owner can bring the property into compliance by removing the offending vehicles, etc. Another alternative, if the Board feels that the property is in compliance, is to go to the ZBA for PZO Weber's interpretation that a Conditional Permit is needed for the change in use. At the conclusion of their discussion, a motion was made by Member Finamore that the Town of Cortlandville Planning Board authorizes the Planning/Zoning Officer to correspond with the property owner and Attorney Mike Shafer with regard to bringing this property into compliance with the Original Site _Plan. The motion was seconded by Member Ambrose, with the vote recorded as follows: Ayes:. Chair Wickwire Nays: None Member Renzi Member Ambrose Member Finamore Absent: Member Newell .Motion carried. This becomes Action #44 of 2012. Page 7 of 8 74? JUL 12 2012 (T) Cortlandville Planning Board Regular Meeting Minutes 26 June 2012 John Barden. Revuted =Owner dba Fastlane Auto - 1799 NYS Route 13 -: TM .#77.00-01- 34.000 - Parkine on Lawn Svace PZO Weber explained to the Board that CEO Tom Williams had notified Mr. Barden on 18 June 2012 of his non-compliance with his original Site Plan. Mr. Barden is parking trucks on the lawn to the south of his, building, an area which was to remain green space. He advised Mr. Barden that if he.'wished to request a change in use, he should contact PZO Weber. Additionally, the offending .vehicles/associated parts were to be removed from that area, and the grass/weeds mowed by 25 June 2012. This has not been done. PZO Weber asked the Planning Board what they wished to do. After a brief discussion, a motion was made by Member Finamore that the Town of Cortlandville Planning Board authorizes the Planning/Zoning Officer to correspond with the property owner with regard to bringing the property into compliance with the original Site Plan. The motion was seconded by Member Renzi, with the vote recorded as follows: Ayes: ,Chair Wickwire Nays:' None Member Renzi Member Ambrose Member Finamore Absent: Member Newell Motion carried. This becomes Action #45 of 2012. Walereen's - Town Attorney Folmer stated that he had been informed that the "work will be done by July 9th." ADJOURNMENT At 10 p.m., a motion to adjourn the meeting was made by Member Finamore,-seconded by Member Ambrose, with all members present voting in the affirmative. �r n E. Fitch, Board Secretary r— Page 8 of 8 E-mailed to Town, KW, JMF, CN, EA, NR, JF & BW on 7/11/12. 6-6 :5-o e,— ATTENDANCE SHEET ;(T) CORTLANDVILLEPLS ANN�NG BOARD; jMEETING OFe ` � �w (Your attendance is recorded in the meeting Minutes.) PRINTED) Name: Representing/ Regarding: Complete Address: .. ,Q. b,oj�-a � �i v.�s�, ��_ 1321 �/►��(��� � ��� 011rz. 5,-Iaw le �Onl? Mort �11i n ev&1�A.1 411, /Mvf� , P© L E F0 0 n 7` ruc-lc k 1 r ,L ! 372-0 f7/,-1 CIXII y,�c 3770 k �r �r ('10<%w =4 IVU TtvrrcnS I -r", Vtc.rZrt Ni [L(Sf6y PLANNING.- BOARD`,Me:eting �nly� AU.G 1.3 2012. TOWN OF CORTLANDVILLE PLANNING BOARD Minutes of Regular Meeting - Tuesday, 31 July 2012 - 7:30 PM Town Hall Board Room - 3577 Terrace Road - Cortland, NY Board Members (*absent) Katherine Wickwire, Chairperson Christopher Newell Nicholas Renzi Elizabeth Ambrose John M. Finamore Others Present Bruce Weber, Town Planning/Zoning Officer Joan E. Fitch, Board Secretary John Folmer, Town Attorney Applicants & Public Present Bob Lucas of Empire Tractor, Applicant; Rod Ives, PE, & Applicant Bob Frazee; Chuck Feiszli, PE, for Empire Tractor and Crown Court, Applicants; Tad Murray of Intertek, Applicant; Suzanne Kelley, Applicant; Pat Reidy & Amanda Barber of Cort. Co. Soil & Water Dist.; Jack Kelley, Town Councilman John Proud, Eric Mulvihill -of WXHC; Matt Nojiri (?), Cortland Standard Reporter. 11 REGULAR MEETING 11 The Regular Meeting of the Town of Cortlandville Planning Board was called to order by Chairperson Katherine Wickwire at 7:30 p.m. APPROVAL OF MINUTES — 26 JUNE 2012 A motion was made by Member John Finamore to approve the Minutes of the 26 June 2012 Planning Board meeting, as submitted. The motion was seconded by Member Chris Newell, - ' with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell . Member Renzi Member Ambrose Member Finamore Motion carried. This becomes Action #46 of 2012. NEW BUSINESS # 1 - Suzanne Kellev. Paul Kreitner. John Kreitner, Applicants/Reputed Oners - 3257 Gracie Road - TM #105.00-01-12.000 - Lot Line Adiustment Chair Wickwire recognized Jack Kelley, representing the applicant who was seeking approval to subdivide this 10.2± A. parcel into two lots of 10± A. and 10.2± A., as shown in the attachment to the application. The 10 -acre parcel is to be sold, and the 10.2 -acre parcel is to be combined with the adjacent Kelley parcel at 3237 Gracie Road. With no further discussion, a motion was made by Member Newell to approve the Lot Line Adjustment as requested. The motion was seconded by Member Nick Renzi, with the vote recorded as follows: Ayes:, Chair Wickwire Nays: None Member Newell 4 Member Renzi Member Ambrose Member Finamore Motion carried. This becomes Action 047 of 2012. Page 1 of 6 151 AUG 13 2012 (T) Cortlandville Planning Board Regular Meeting Minutes 31 July 2012 _ DISCUSSION — OPERATION/MAINTENANCE OF STORMWATER FACILITIES Amanda Barber and Patrick Reidy of the Cortland County Soil & Water District (CCSWD), appeared before the Board with regard to the operation and maintenance of stormwater facilities for the Town of Cortlandville. At the Town's request, they had put together a plan on how the CCSWD could assist them in evaluating and monitoring these facilities. Ms. Barber stated they needed to have specific input from the Town Planning Board. Mr. Reidy handed Board members a list of questions that they would like answered, followed by an extensive discussion pertaining to establishing a baseline/ starting place for existing facilities, frequency of inspections/ reports, looking at other communities to see how they handle this O & M monitoring, etc. Member Renzi gave a brief history of the stormwater maintenance facilities in the Town, starting in 2007-2008. He stated that the Planning Board members should provide written input to CCSWD within a time frame, e.g., within the next two weeks. Then, at the next Planning Board meeting, they should come back with a revised proposal. No Action Required. OLD BUSINESS James & Robert Lucas, Avulicants/Reputed Owners (Empire Tractor) - NYS Route 13 (So. Cortland) - TM #105.00-01-48.100 - Continued Review of Revised Site Plan (Robert Lucas, at June's meeting, had agreed to take up the Board's concerns with the subject property not conforming to the original Site Plan with his engineer and Dan Dineen of County Planning. Reference is made to April, May and June's Minutes for previous discussions.) Chair Wickwire recognized Bob Lucas and his engineer Chuck Feiszli, PE, who had prepared a revised (6/19/12) Site Plan and a response (6/24/12) to the Cortland County Planning Board's recommendations contained in their Resolution No. 12-17 of 16 May 2012, a copy of which has been placed on file for the record. The Board reviewed the plan and the comments. Member Renzi felt that the answers to the County's recommendations were "good" as was the designation of specific areas on the site for equipment, etc. He then asked the applicant for a timetable; Mr. Lucas responded within the next 30 to 60 days. Member Renzi advised that what was proposed should be accomplished by 1 November 2012. At the conclusion of the Board's discussion, a motion was made by Member Renzi to approve the revised Site Plan as submitted, with the Conditional Permit to be modified accordingly, including berm and all responses made by Engineer Feiszli on 24 July, 2012, and incorporate all of the sitework which shall be completed by November 1, 2012. The motion was seconded by Member Newell, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Ambrose Member Finamore Motion carried. This becomes Action #48 of 2012. Page 2 of 6 J z - AUG 13 2012 (T) Cortlandville Planning Board Regular Meeting Minutes 31 July 2012 Robert Frazee, Applicant/Cazenovia Equipment. Reputed Owner - US Route it (Polkville) - TM #97.00=02-06.000 - Continued Site Plan/ Conditional Permit Review for Proposed Buildine Addition (Reference is made to May and June's Minutes of this Board for additional information.) Chair Wickwire recognized Rod Ives, PE, who responded to the Cortland County Planning Board's recommendations contained in their Resolution No. 12-25 of 18 July 2012. Mr. Ives stated that, with regard to the County's Items 1 & 11, provide the wastewater treatment plant with data regarding effluent from wash bay, they tested two of the subject's facilities and sent the results to Bruce Adams of the treatment plant; Mr. Adams responded via email and stated that the "outflow was inconsequential" - a copy was provided for the file. Therefore, he had no concern about "the -facility being connected to the municipal sanitary sewer system." They will put in the oil/water separator for the wash bay. The engineer stated that Item 5 was not applicable as there are no drums with spigots nor stored on racks in a horizontal position. With regard to Item 8, he advised there was an existing Stormwater Pollution Prevention Plan and he will have that updated. The applicant will provide PZO Weber with written assurance that this has been done. Regarding the floor drain, which is still there, the discharge has been capped off with concrete. At the conclusion of the .Board's discussion, a motion was made by Member Renzi to approve the Conditional Permit for the proposed building addition, incorporating Items 1 thru 12 of the Cortland County Planning Board's Resolution No. 12-25 of 7/18/12, with a recommendation made to the -Cortlandville Town Board that they issue an Aquifer Protection District Special Permit and act as Lead Agency under SEQRA. The motion was seconded by Member Newell, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Ambrose Member Finamore Motion carried. This becomes Action #49' of 2012'. Crown Court, LLC, Applicant/Walmart Stores East, LP, Reputed Owner - 818 Bennie Road - TM #105.00-02-04.000 - Site Plan & Aquifer Protection District Special Permit for Proposed, Retail Facility Chair Wickwire recognized Chuck Feiszli, PE. The Board had received a packet containing a set of drawings, and a copy of a letter from Jim Napoleon & Associates, dated 7/23/12, regarding the "Proposed Driveway" at this location. Copies have been placed on file for the record. The Board reviewed the "driveway" as shown on the plan. Town Attorney John Folmer stated that he had received a comment from the Town's Highway Superintendent, Carl Bush, who felt that the driveway as proposed (closest to NYS Route 13) would cause a lot of confusion due to the fact that there's another driveway into Walmart, right across the way. PZO Weber reported that this project had been sent to County Planning a year ago, and if substantial changes are being considered, then this Board could send it back. Chair Wickwire asked if the Walden Place berm was being touched, and Engineer Feiszli reported that they will be "trimming it a little bit on the side" next to the applicant's building. It will not affect Walden Place at all. Member Newell commented that he did not like the looks of the building. Member Renzi asked if they could.redo the exterior to resemble Walmart.' Member Elizabeth Ambrose asked that the exterior be consistent with other businesses in the area. Engineer Feiszli will come back with a different exterior for the building being planned. Page'3 of 6 53 AUG 13 2012 (T) Cortlandville Planning Board Regular Meeting Minutes 31 July 2012 PZO Weber advised the engineer not to take any action until he has heard from Highway Superintendent Bush. He also reminded the engineer that the Planning Board is looking for material samples, colors, and drawing of what the proposed building will look like. With no further discussion, a motion was made by Member Renzi to continue review of the Site Plan for the proposed multi -tenant retail facility until this Board's 28 August 2012 meeting to allow the applicant time to acquire the requested information. The motion was seconded by Member Newell, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Ambrose Member Finamore Motion carried. This'becomes Action #50 of 2012. NEW BUSINESS #2 Intertek Testing Services NA, Inc., Applicant/ Electrical Testing Laboratories. Inc., Reputed Owner - 3933 US Route 11 - TM #s 87.00-03-17.100 & 20.000 - Conditional Permit & Aquifer Protection District Permit - Proposed Lab Expansion Chair Wickwire recognized Tad Murray and Engineer Chuck Feiszli, representing the applicant, who was seeking approval to construct a new 38 ft. by 84 ft. single -story metal building on the southwest corner of the original building complex. Reference is made to the engineer's narrative dated 24 July 2012, a copy of which has been placed on file for the record. This new addition will expand an existing testing laboratory. At the conclusion of a brief discussion, a motion was made by Member Newell to send the applications to the Cortland County Planning Department for their review. The motion was seconded by Member Renzi, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Ambrose Member Finamore Motion carried. This becomes Action #51 of 2012. William Porter, Applicant/281 Groton Corp., Inc. & Wm. Porter Real Estate, Inc. Reputed Owner - Groton Ave. Plaza Part of TM #86.13-01-55.220 - Request for Conditional Permit Extension Chair Wickwire acknowledged receipt of a letter from Mr. Porter (dated 7/23/ 12) requesting an extension of time until at least 30 November 2012 for the display of Fred's Sheds for sale at this location. Board members saw no problem with this request. Page 4 of 6 5�4 AUG 13 2012 (T) Cortlandville Planning Board Regular Meeting Minutes 31 July 2012 With no further discussion, a motion was made by Member Ambrose to approve the Conditional Permit for the placement of three (3) sheds (Fred's Sheds) at this location until 30 November 2012, as requested. The motion was seconded by Member Newell, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Ambrose Member Finamore Motion carried. This becomes Action #52 of 2012. OTHER BUSINESS Charlotte Hawkins. Reouted Owner - 4077 NYS Route 281 - TM #?? - Motor Homes Parking Behind Dr. Hawkins' Office (Reference is made to the June Minutes of this Board for further background regarding this owner not being in compliance with the original Site Plan, a copy of which was provided to the Board members.) PZO Weber reported that Board members had received a copy of Attorney Mike Shafer's response (dated 7/17/12) made on behalf of his client, Charlotte Hawkins. Attorney Shafer reported that he had discussed this matter with Dr. Hawkins, and he asked PZO Weber to provide him with an "outline of the points the Board would like to address." PO Weber stated that he could not do that as he was not given that information by this Board. Chair Wickwire stated that the Board wanted to discuss all of the vehicles (RVs, Owl's Head Truck, unlicensed vehicle(s), etc.) that were parked in the overflow area in the back, along with a storage shed that is there and parking on the grass. No one cared about the one camper that was originally parked there, but now there are others being stored in this area. Member Ambrose commented that "it really doesn't look that great for the people going in and out of Cayuga Medical." PZO Weber stated he would write to the attorney and provide an agenda for him to utilize at the 28 August 2012 Town Planning Board meeting. No Action Taken. Walgreen's - Town Attorney Folmer stated that the testing of this system had been accomplished, a report prepared, and the system needs to be replaced. It was a totally mismanaged project. Member Renzi prepared a statement regarding this stormwater management system which stated: "The system supposedly was repaired last year without the Town approving the initial repair work as requested in the CTIA report of July 2011. Recent testing of the system witnessed by Chuck Feiszli indicates that the system is still leaking. On October 10, 2006 Cortland Soil and Water noted construction discrepancies. Over the last six years the system has been tested, repaired, tested with an over abundance of delays and miscommunications. I feel that we are at a point where all confidence in CTIA is gone and that the town should Page 5 of 6 55 AUG 13 2012 (T) Cortlandville Planning Board -Regular Meeting Minutes 31. July 2012 ` consider hiring an independent engineering company to determine if the system as designed was suitable for the intended.purpose, what is the current status of the system's functionality, can the existing system be repaired and finally what should that repair procedure be in detail. Unless the Town gets a technical representative representing them this project is destined. to continue to be a- mismanaged mess as it has been for the last six years. " General Memo to Applicants Member Renzi had prepared a general memorandum to be provided to applicants for Site Plan and Conditional Permit approvals. He asked Board members if they wanted to use it or not. PZO Weber commented that .this form; could be- provided to those applicants at the time of a Site Plan or Conditional Permit approval. Town Attornev re Wind Turbines Town Attorney Folmer reported that tomorrow night. (August 1St) he will be presenting a draft Wind Turbine Ordinance to the Town Board. Copies will be made so that Planning Board and ZBA will have them. He asked the Board to. give it some thought and let him know their opinion as to how it should be done; this information would be most helpful. ADJOURNMENT At 9:05 p.m., a motion to adjourn the meeting was made by Member Finamore, seconded by Member Ambrose, with all members present voting in the affirmative. { n E. Fitch, Board Secretary Page 6 of 6 E-mailed to Town, KW, JMF, CN, EA, NR, JF & BW on 8/9/12. 5(0 LO ATTENDANCE SHEET -LA - KiU N 5& 0 - (Your attendance is recorded in the meeting Minutes.) �RINTED- Name: o% 1 Igo rrtc-z- J-1q c K Pjc=[— Representing/Regarding: Complete Address: CAZ.r—,U6VA edu,� C"axe,4 avlz (�Qalp �-�Z_ Ic- 3-237 r-TRA06 ',1/ 2-2-37 G,'0-'qC-A:5 AD -1) 6,e7ZAIUD, ejt",W� 4,1PU 1��t (7-(j az- oq.)- ry-) Rv A. Yvv PLANNIN R ARD Meeting -04 -Al 57 ' TOWN OF CORTLANDVILLE PLANNING BOARD Minutes of Regular Meeting - Tuesday, 28 August 2012 - 7:30 PM Town Hall Board Room - 3577 Terrace Road - Cortland, NY Board Members (*absent) Others Present Katherine Wickwire, Chairperson Bruce Weber, Town Planning/Zoning Officer Christopher, Newell Joan E. Fitch, Board Secretary Nicholas Renzi John Folmer, Town Attorney Elizabeth Ambrose John M. Finamore Applicants & Public Present Laura Dayton, Applicant; Lucille Rathbun, Applicant; Andrew Porter & Attorney Mike Shafer for Bestway of NY, Inc., Applicant; Randall Fox & Susan Feiszli, Applicants; Phyllis & Stewart Hatfield, Lou Rathbun, Steve Dayton, Engineer Chuck Feiszli, Patrick Reidy of Cortland Co. Soil & Water, Dennis Norwood, Eric Mulvihill. �I REGULAR MEETING The Regular Meeting of the Town of Cortlandville Planning Board was called to order by Chairperson Katherine Wickwire at 7:30 p.m. APPROVAL OF MINUTES — 31 JULY 2012 A motion was made by Member Chris Newell to approve the Minutes of the 31 July 2012 Planning Board meeting, as submitted. The motion was seconded by Member Nick Renzi, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Ambrose Member Finamore Motion carried. This becomes Action #53 of 2012. FOLLOW-UP DISCUSSION — OPERATION/MAINTENANCE OF STORMWATER FACILITIES At the July meeting of this Board, Amanda Barber and Patrick Reidy of the Cortland County Soil & Water District (CCSWD), appeared with regard to the operation and maintenance of stormwater facilities for the Town of Cortlandville. At the Town's request, they had put together a plan on how the CCSWD could assist them in evaluating and monitoring these facilities. At the end of their presentation, they asked for any specific input from the Town Planning Board that they may have,, and agreed to come before this Board at this time. Chair Wickwire recognized Pat Reidy who had submitted a copy of a proposal to everyone. Member Renzi complimented him on a job well done, and made some suggestions which Mr. Reidy will review. Page 1 of 6 51 (T) Cortlandville Planning Board Regular Meeting Minutes 28 August 2012 j After a brief discussion of the proposal, a motion was.. made by Member Renzi to recommend to the Cortlandville Town. Board that they approve an .expenditure of $6,000 ' to fund the Cortland. County Soil & Water District's Phase 1 of a Stormwater Maintenance System Program. The motion was seconded by Member'Newell, with the voterecorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Ambrose Member Finamore Motion carried. This becomes Action #54 of 2012. Member Renzi volunteered to be the "point person," acting as liaison with County Soil & Water. OLD BUSINESS Bestwav of New York. Inc.. Av_ olicant/Bestwav Enterprises. Inc.. Reputed Owner - Luker Road - TM #86.17-02-01.000 - Conditional Permit for Proposed 10.000 SF Mechanic's Building . Chair Wickwire recognized Andrew Porter and Attorney Mike Shafer, representing the applicant who was seeking approval to construct a 10,000 SF building to house a mechanic's shop to service their own vehicles, as shown in the attachments to the applications. Reference is made to May and June 2012 Minutes of this Board for details. At the June meeting, Mr. Porter had been asked to prepare a narrative in response to the County Planning Board's recommendations contained in their report of 15 June 2012; Attorney Shafer provided the applicant's response in his letter to PZO Weber of 20 August 2012, a copy of which has been placed on file for the record. PZO Weber stated that all County concerns had been answered.- FAA approval was also received. There will be no truck washing. Chair Wickwire asked about containment for the storagetanks; PZO Weber explained what the usual procedure was. At the conclusion of their discussion, a motion was made by Member Renzi to approve the Conditional Permit for the proposed 10,000 SF building, with a recommendation made to the Cortlandville Town Board that they issue an Aquifer Protection District Special Permit and act as Lead Agency, under. SEQRA. The motion was seconded by Member Newell, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Ambrose Member Finamore Motion carried. This becomes Action #55. of 2012. Page 2 of 6 J67 (T) Cortlandville Planning Board Regular Meeting Minutes 28 August 2012 Charlotte Hawkins. Reouted Owner - 4077 NYS Route 281 - TM #?? - Motor Homes Parking Behind Dr. Hawkins' Medical Office (Reference is made to the June and July Minutes of this Board for further background regarding this owner not being in compliance with the original Site Plan, a copy of which was provided to the Board members.) Attorney Mike Shafer stated he was appearing on behalf of Ms. Hawkins in response to PZO Weber's request. Chair Wickwire explained that the Board was concerned with the items stored in what was considered the "overflow" portion of the parking lot, e.g., large motor homes, Owl's head truck, small trailer, etc., in addition to a storage shed. Ms. Hawkins started out with storing one motor home; no one had an issue with this. But then at least two more were added. It has become "more than parking for her business." PZO Weber stated that, in addition, there were two other unlicensed vehicles: a 1999 camper and a 2000 Mercury. Attorney Shafer stated that these were not present at this time. From a legal standpoint, Attorney Shafer commented that PZO Weber felt that Dr. Hawkins should file for a new Conditional Permit, and he disagreed with that. Attorney Shafer stated there may be an issue with the storage shed, as it was placed without obtaining a Building Permit. The overflow parking area has never been needed for the medical practice. PZO Weber stated "it is my contention that the Site Plan Approval that was granted originally called for this to be as an accessory parking area, a parking area accessory to the use of the property for Dr. Hawkins' medical office; that the parking there of anything other than vehicles associated with that use is not accessory to that use and, therefore, is a distinct and different service or process. That's where my interpretation of that section (178-36.113) comes in." Attorney Shafer disagreed. The 50 -some parking spaces continue to be used for parking. Member Elizabeth Ambrose asked what was the reason that Dr. Hawkins is "doing what she's doing." Attorney Shafer explained that Dr. Hawkins and her husband belong to an RV club and she has adequate space for her friends to parking their motor homes. The Owl's Head truck parks there with her permission as he lives across the street and does not have room enough to park on his property. Attorney Shafer stated that Dr. Hawkins receives nothing in return for this; she does it as a friend. He stated he would talk with her regarding making it look better, cleaning it up, organizing it, etc. Chair Wickwire appreciated this. Member Renzi commented "if she could get rid of all the other stuff other than her camper, it would be a good solution." In conclusion, Chair Wickwire asked Attorney Shafer to "find out what she would like to do with that property. We don't want five ,campers parked there because they are her friends; if she wants to park her camper there, nobody's going to go crazy over something like that . .." The Board would like to work this out with a mutual solution. Attorney Shafer will convey the Board's wishes to Dr. Hawkins. Member Renzi added that, "If she could, in the spirit of cooperation, get rid of all the other stuff except her camper ... I have no problem with the storage shed, I think this would be a great solution to this whole thing." No Action Taken. Page 3 of 6 (T) Cortlandville Planning Board Regular Meeting Minutes 28 August 2012 Crown Court. LLC. Avnlicant/Walmart Stores East. LP. Renuted Owner - 818 Bennie Road - TM #105.00-02-04.000 - Site Plan & Aquifer Protection District Svecial Permit for Provosed Retail Facility (Cont'd Reviewl -Chair Wickwire recognized Chuck Feiszli, PE, and Dennis Norwood, representing the applicant. The Site Plan review for this proposed retail facility was being continued from the July meeting of this Board. Reference is made to those Minutes for further details. Board members had received a 20 August 2012 memo from Town Highway Superintendent Carl Bush who felt that the driveway as proposed (closest to NYS Route 13) would cause a lot of confusion due to the fact that there's another driveway into Walmart, right across the way. Engineer Feiszli stated the, plans had been. revised to a right-hand out with no left-hand turn onto Bennie Road; everything else on the plan remains the same. In response to the Board's previous request to view the materials/color selections for the exterior of the proposed building, Mr. Norwood displayed color photos of the new building. At the conclusion of their review/ discussion, a motion was made by Member Renzi to approve the Site Plan for the proposed 12;000 SF multi -tenant retail facility, with a recommendation made to the Cortlandville Town Board that they issue an Aquifer Protection District Special Permit and act as Lead Agency under SEQRA. The motion was seconded by Member Newell, with the vote recorded as follows:' Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Ambrose Member Finamore Motion carried. This becomes Action #56 of 2012. Intertek Testing Services NA. Inc.. Avnlicant/Electrical Testing Laboratories. Inc.. Revuted Owner - 3933 US Route 11 - TM #s 87.00-03-17.100 & 20.000 - Conditional Permit & Aquifer Protection District Permit - Proposed Lab Expansion (Cont'd Review]. (Reference is made to the July Minutes of this Board for details.) Chair Wickwire recognized Engineer Chuck Feiszli, representing the applicant, who was seeking approval to construct a new 38 ft.. by 84 ft. single -story metal building on the southwest corner of the original building complex. The Board was in receipt of the Cortland, County Planning Board's recommendations concerning this .project. Engineer Feiszli stated he had no problems with the County Board's recommendations. With no further discussion, a motion was made by Member Newell approve the Conditional Permit for the proposed 3200 SF testing lab expansion, incorporating Items 1 thru 4 of the Cortland County Planning Department's recommendations contained in their 15 August 2012 report, with a recommendation made to the Cortlandville Town Board that they issue an Aquifer Protection District Special Permit and act as Lead Agency, under SEQRA. The motion was seconded by Member Renzi, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Ambrose Member Finamore Motion carried. .This becomes Action #57 of 2012. Page 4 of 6 Ce f (T) Cortlandville Planning Board Regular Meeting Minutes 28 August 2012 NEW BUSINESS -- Lucille Rathbun, Avv_ licant/Reputed Owner - 260 Hatfield Road - TM #74.00-02-03.100 - Subdivision of Land Chair Wickwire recognized the applicant who was seeking approval to subdivide 9.26± acres from her 18± -acre parcel, as shown on the aerial photo accompanying her application. With no further discussion, a motion was made by Member Newell to approve the subdivision of land as requested. The motion was seconded by Member Renzi, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Ambrose Member Finamore Motion carried. This becomes Action #58 of 2012. Laura Davton. Applicant/Reputed Owner - 3427 Paae Green Road - TM #96.00-10-06.000 - Subdivision of Land Chair Wickwire recognized Steve Dayton, representing theapplicant who was seeking approval to subdivide 92± acres of vacant land (all of the parcel on theeast side of the road) from her 178± acre parcel, as shown on the annotated - tax map accompanying her application. The remaining 86± acres are on the west side of the road. With no further discussion, a motion was made by Member Newell to approve the subdivision of land as requested.- The motion was seconded by Member Renzi, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Ambrose Member Finamore Motion carried. This becomes Action #59 of 2012. Randall. Fox & Susan Feiszli, Applicants/Doue Clark, Reputed Owner 4015 West Rd. (Doug's PowerSports) & Steve Timmons, Reputed Owner - 3901 West Rd. (Tropical Wheels) - Conditional Permit for Mobile Food Cart Chair Wickwire recognized the Mr. Fox who was seeking a Conditional Permit to operate a mobile food cart- from both of these locations, as stated in the narrative/maps accompanying both applications. There will be -a 10 ft -by 10 ft. canopy on the site, over a couple tables w/chairs. He plans to operate (year `round) two days at Tropical Wheels and three days at Doug's PowerSports, Monday thru Friday, 10 a.m. to 2 p.m. or 11 a.m. to 3 p.m. He stated lie would use sandwich boards at the sites; PZO Weber advised he would need a permit for this. Member Renzi commented that this was a nice thing to. have, but he did not think it was the right place for it, nor did he like its appearance. At the conclusion of the discussion, a motion was -made by Member Elizabeth Ambrose to approve the Conditional Permit for proposed Foxy's Franks at both locations, as requested, Page 5 of 6 (T) Cortlandville Planning Board Regular Meeting Minutes W 28 August 2012 from 10 a.m. o 3 p.m., Monday thru Friday. The motion was seconded by Member John Finamore, with the vote recorded as follows: Ayes: Chair Wickwire Nays: Member Renzi Member Newell Member Ambrose Member Finamore Motion carried. This becomes Action #60 of 2012. OTHER BUSINESS Walareen's - Town, Attorney. Folmer reported that he had talked with Engineer Chuck Feiszli today and the remedial work at thisfacility at the corner of NYS Routes 222 and 281 has brought the stormwater management system to a 95% level of repair. The remaining 5% would require that everything be dug up. The stormwater will not flow into the City's water wells. Member Renzi thought that there should be another meeting with Engineer Feiszh; Attorney Folmer said this system should be revisited in a couple of years, and he will talk with Engineer Feiszli. ADJOURNMENT At 8:45 p.m., a motion to adjourn the meeting was made by Member Finamore, seconded by Member Ambrose, with all members present voting in the affirmative. n E. Fitch, Board Secretary Page 6 of 6 E-mailed to Town, KW, JMF, CN, EA, NR, JF & BW on 9/26/12. (03 ATTENDANCE SHEET IF(T)ICORTLANDVILL� 1gLANNING B AO RD 1FMEETI NG OF: ,A- 4 - (Your attendance is recorded in the meeting Minutes.) =,PRINTED), Name: Representing/ Regarding: Complete Address: LA- 0 � ��� / ' � 17(/ � ; K -DA T6A% o If� O � P rTl.� �7� % �iw&-., 90,!p q q) WA 1 D% p / l r Il1�da -Q iS�I �A 4v6s- C, I 2? �r\1-�Cwt�Stj CGr-11 J ��. ���`�-u,,., � � ✓ a � o lea=�ft�/tel r� �-i I� /6() l rJ �V PLANNING BOARD Meeting Only - - 0 C T 2 9 2012 J TOWN OF CORTLANDVILLE PLANNING BOARD Minutes of Regular Meeting - Tuesday, 25 September 2012 - 7:30 PM Town Hall Board Room - 3577 Terrace Road - Cortland, -NY Board Members (*absent) Others Present Katherine Wickwire, Chairperson Bruce Weber, Town Planning/Zoning Officer Christopher Newell Joan E. Fitch, Board Secretary Nicholas Renzi John Folmer, Town Attorney Elizabeth Ambrose John M. Finamore Avvlicants & Public Present John DelVecchio, Applicant; Martin Marble, Applicant; Craig & Michelle Brooks & Attorney Russ Ruthig for CoffeeMania. 11 REGULAR MEETING II The Regular Meeting of the Town of Cortlandville Planning Board was called to order by Chairperson Katherine Wickwire at 7:30 p.m. APPROVAL OF MINUTES - 28 AUGUST 2012 A motion was made by Member Chris Newell to approve the Minutes of the 28 August 2012 - Planning Board meeting, as submitted. The motion was .seconded by Member Nick Renzi, with the vote recorded as follows:' _ Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Ambrose Member Finamore Motion carried. This becomes Action #61 of 2012. NEW BUSINESS John DelVecchio, Avvlicant/DelVecchio Familv LLC. Revuted Owner - 1703 NYS Route 13 - TM #97.17-01-08.200 - Provosed Subdivision & 3 Two-Familv Residences Chair Wickwire recognized the applicant who explained that he was seeking approval to subdivide this 3± -acre parcel into three one -acre parcels, and also approval to construct three two-family residences on each lot. As yet, he does not have a NYSDOT Permit for this project. He was also advised that a Stormwater Management Plan would also be needed At the conclusion of their discussion, a motion was made by Member John Finamore to send these applications to the Cortland County Planning Department for their review. The motion was seconded by Member Renzi, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Ambrose . ' Member Finamore L Motion carried. This becomes Action #62 of 2012. Page 1 of 4 0 C T 2 9- 2012 (T) Cortlandville Planning Board Regular Meeting Minutes 25 September 2012 Cortland Citizens' Corvoration Building. Inc.. Avolicant/Revuted Owner - 1142 NYS Route 222 - TM #86.13-01-60.100 - Provosed Subdivision of Land Chair Wickwire recognized Attorney Russ Ruthig, who was present along with Craig and Michelle Brooks, owners of CoffeeMania at this location. The owners want to purchase the subject 0.27± - acre property, as shown on the survey map accompanying the application. At the conclusion of their discussion, a motion was made by Member Newell to approve the Subdivision of Land, as requested. The motion was seconded by Member Renzi, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Ambrose Member Finamore Motion carried. This becomes Action #63 of 2012. 281 Groton Coro.. Aoolicant/Reputed Owner - 1142 NYS Route 222 - TM #86.13-01-62.100 - Provosed Subdivision of Land Chair Wickwire recognized Attorney Russ Ruthig, who was present along with Craig and Michelle Brooks, owners of CoffeeMania on the adjoining property (see map accompanying application). Craig and Michelle Brooks were previously approved to subdivide/ purchase the portion of property occupied by their business, CoffeeMania (see Action #63 of 2012 above). In concert with that purchase, Attorney Ruthig explained that they also want to purchase 0.15± acre from this parcel to be added to the above 0.27± acre parcel. William Porter is the principle of both Cortland Citizens' Corp. and 281 Groton Corp. At the conclusion of their discussion, a motion was made by Member Newell to approve the Subdivision of Land, as requested. The motion was seconded by Member Renzi, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Ambrose Member Finamore Motion carried. This becomes Action #64 of 2012. David Stafford, Avvlicant/Lois Stafford & David Stafford, Reouted Owners - 4086 Kinnev Gulf Road - TM #85.00-08-24.000 - Proposed Subdivision of Land Chair Wickwire acknowledged that neither the applicant, nor a representative, was present to explain the proposed subdivision. Board members reviewed the application and maps and determined that the proposed subdivision was self-explanatory and they had no problem with what was being requested. Page 2 of 4 0 -OCT 2 9 2012 (T) Cortlandville Planning Board Regular Meeting Minutes 25 September 2012 At the conclusion of a very brief discussion, a motion was made by Member Renzi to approve the Subdivision of Land, as requested. The motion was seconded by Member Newell, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Ambrose Member Finamore Motion carried. This becomes Action #65 of 2012. Martin G. Marble (dba MGM Auto Sales). Aoolicant/ Reouted Owner - 4002 West Road (NYS Route 28 11 - TM #86.13-01-21.100 - Conditional Permit for Pr000sed GaraLle Chair Wickwire recognized Mr. Marble who explained that he wants to put up a pole barn/garage that had been approved before, but it was never constructed. The proposed garage would be 24 ft. by 30 ft., and located on the property as shown in the sketch accompanying the application. Mr. Marble reported that he no longer had a service license so would not be doing any work of that type at all. Chair Wickwire then read aloud Part II of the Short Environmental Assessment Form. Negative responses were obtained to all questions in Part II. A motion was then made by Member Newell to declare a Negative Declaration under SEQRA for the proposed building. The motion was seconded by Member Renzi, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Ambrose Member Finamore Motion carried. This becomes Action #66 of 2012. A motion was then made by Member Newell to approve the Conditional Permit for the proposed 24 ft. by 30 ft. garage building, as requested. The motion was seconded by Member Renzi, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Ambrose Member Finamore Motion carried. This becomes Action #67 of 2012. Mr. Marble was provided with the Board's information sheet re Conditional Permits. Page 3 of 4 OCT 2 9 202 60 (T) Cortlandville Planning Board Regular Meeting Minutes 25 September 2012 OLD BUSINESS Charlotte Hawkins. Reputed Owner - 4077 NYS Route 281 - TM #?? - Motor Homes, Etc., Parking Behind Dr.'Hawkins' Medical Office (Reference is made to the June, July, and August Minutes of this Board for further background regarding this owner not being in compliance with the original Site Plan, a copy of which had been. provided to the Board members.) PZO Weber advised that Dr. Hawkins'- attorney, Mike Shafer, was not present to provide the Board with his client's response to .their request to come up .with a mutually agreeable -solution to bringing the property into conformance with its Site- Plan; however, he submitted a letter dated 13' - September.: PZO Weber noted that the seafood truck was still parked on the property along with three recreational vehicles and one trailer. He also stated that if the Board felt the situation still needed to be. resolved;he would like authorization to request the owner's/attorney's appearance at the next meeting. .Member Renzi, as before, restated that he had no objection to the owner parking.her recreational vehicle at this location, but everything else should be in accordance with the - original Site Plan, and the Code. 'MemberElizabeth -Ambrose commented on Attorney Shafer's letter and stated that she never suggested; that Dr. Hawkins fire her attorney; she merely talked with her in an effort to come up with a solution. PZO Weber added that Dr. Hawkins could apply.for permission to park the RVs there. At the completion of their discussion, a motion was made by Member Renzi to authorize PZO Weber to request Attorney Mike Shafer's presence at their next meeting. The motion was seconded by Member Newell, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Ambrose Member Finamore Motion carried. This becomes Action #68 of 2012. OTHER MATTERS ✓ Training - Chair Wickwire reminded the Board of the October 25th training to be held at TC3. Also, there's a seminar/workshop on natural gas drilling on October 17th. ✓ Walgreen's - Attorney Folmer reiterated his August 28th comments contained in those Minutes of this Board. ✓ Foxv Franks - Member Renzi: asked about tent/ canopy used and'parking on the road.. ✓ HEP. - Member Renzi stated that. HEP has a lot of storage. ADJOURNMENT At 8:15 p.m., a motion to adjourn the meeting was made by Member Renzi, seconded by Member Ambrose, with all members present voting in the affirmative. n E. Fitch, Board Secretary Page 4 of 4 E-mailed to Town, KW, JMF, CN, EA, NR, JF & BW on 10/29/12. M ATTEN DANCF SHEET (T)-05-R-rCkNDVILLE FPUANNING-ROARE�- (Your attendance is -recorded in the meeting Minutes.) ,ZIPRINTED'E)',i Name: Representing/Regarding: Complete Address: ..................... . . - . &_�<s lf'o�h 1'r Co 1,a -e Ma, 111 .4- �PLANNING� BOARD �1Vl-eetng -On y 0V 19 2012 TOWN OF CORTLANDVILLE PLANNING BOARD Minutes of Regular Meeting - Tuesday, 30 October 2012 - 7:30 PM Town Hall Board Room - 3577 Terrace Road - Cortland, NY Board Members (*absent) Others Present Katherine Wickwire, Chairperson Bruce Weber, Town Planning/Zoning Officer Christopher Newell Joan E. Fitch, Board Secretary Nicholas Renzi John Folmer, Town Attorney Elizabeth Ambrose John M. Finamore Applicants & Public Present Thomas Colledge, Applicant; James Wairiman, -Applicant; Chas. Feiszli, PE, for Crown Court, Applicant; David McNeil for McNeil Devmt., Applicant; Jason Genson, Applicant; Attorney Mike Shafer, rep. Dr. Charlotte Hawkins; John Finn, Town Councilman John Proud. II REGULAR MEETING The Regular Meeting of the Town of Cortlandville Planning Board was called to order by Chairperson Katherine Wickwire at 7:38 p.m. APPROVAL OF MINUTES - 25 SEPTEMBER 2012 A motion was made by Member Chris Newell to approve the Minutes of the 25 September 2012 Planning Board meeting, as submitted., The motion was seconded by Member Nick Renzi, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Ambrose Member Finamore Motion carried. This becomes Action #69 of 2012. OLD BUSINESS Charlotte Hawkins. Reputed Owner - 4077 NYS Route 281 - TM #86.09-04-07.000 - Motor Homes, Etc.'. Parking Behind Medical Office in Violation of Conditional Permit (Reference is made to the June, July, August, and September Minutes of this Board for further background regarding this owner not being in compliance with the original Site Plan, a copy of which had been provided to. the Board members.) At the September meeting, PZO Weber was authorized by this Board to request Dr. Hawkins' attorney, Mike Shafer, to appear at. next month's meeting to provide his client's response to their request to come up with a mutually agreeable solution to bringing the property into conformance with its Site Plan. Chair Wickwire recognized Attorney .Shafer and stated she had visited the subject site and stated that there were two campers parked there; she had no objection to the owner's camper being there, or even the nori,7.conforming shed, but did object to the second camper that was there. She noted the Owl's Head truck was still parked there, but Attorney Shafer assured her it was actually on the adjacent property (Osborn). Page 1 of 4 M NOV 19 2012 (T) Cortlandville Planning Board Regular Meeting Minutes 30 October 2012 PZO Weber commented that, regarding the Owl's Head truck, "a determination would have to be made as to who the property owner is and inform that person." Attorney Shafer stated his client had informed the owner of the Owl's Head truck that he could no longer park on her property. His position, with regard to Dr. Hawkins, he stated, has not changed. The recreational vehicles are licensed and their location is designated as parking, and they are parked there. Member Renzi suggested that the Zoning Board of Appeals look at the facts in this matter and make a determination. Town Attorney John Folmer advised the Board that they could do that if they were going to pursue it. With no further discussion, a motion was made by Member Renzi that the Town of Cortlandville Planning Board will await an interpretation from the Town Zoning Board of Appeals regarding the parking issue on this parcel. The motion was seconded by Member Newell, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Ambrose Member Finamore Motion carried. This becomes Action #70 of 2012. Chair Wickwire asked how this referral to the ZBA would proceed. PZO Weber responded that, by his presence at this meeting, understands the intent that he should make a request to the ZBA for an interpretation. With regard , to which party should ask the ZBA for an interpretation, it was agreed by Town Attorney John Folmer that he would make the request of the ZBA as a representative of the Town. Attorney Folmer continued, "There's been an alleged violation of ... a Site Plan. It's an unusual situation. Before I enforce that ordinance . . . the Zoning Board of Appeals ought to make a ruling as to which interpretation is correct (Bruce's or Mike's). Once that decision is made by the Zoning Board of Appeals, then I can proceed, or you can tell me to proceed right now and I'll do it by executing my prosecutorial discretion . .." He concluded by stating that he would see to it that the ZBA is notified, and a notice will appear as required. Chair Wickwire stated that she wished this matter could have been solved in another way. NEW BUSINESS James A. Wainman, Applicant/Flora & Richard Warner Estate, Reputed Owner - Lighthouse Hill Road - TM #77.09-01-12.000 - Lot Line Adiustment Chair Wickwire recognized Mr. Wainman who was seeking approval to move his one property line 38± feet as shown on the map accompanying the application. With no further discussion, a motion was made by Member John Finamore to approve the Lot Line Adjustment, as requested. The motion was seconded by Member Renzi, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Ambrose Member Finamore Motion carried. This becomes Action #71 of 2012. Page 2 of 4 7b N Q V 19 2012- (T) Cortlandville Planning Board Regular Meeting Minutes 30 October 2012 McNeil Development Co.. LLC. Applicant/Reputed Owner - 4038 West Road (NYS Route 2811 - TM #86.09-01-39.000 - Proposed Canovies/Trellis Chair Wickwire recognized David McNeil, who was seeking approval of his Site Plan to put canopies on the Family Health Network building as shown on the plans accompanying the application. He stated that the white canopies, needed to protect the people entering the entrances from the weather, will be constructed of structural lumber wrapped with PVC. There will be no signage on them. Chair Wickwire commented on the brightness of the LED sign along Route 281 at this facility. At the conclusion a brief discussion, a motion was made by Member Newell to approve the canopies/ trellis, as requested. The motion was seconded by Member Renzi, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Ambrose Member Finamore Motion carried. This becomes Action #72 of 2012. Crown Court, LLC. Applicant/Walmart Stores East, LP. Reputed Owner - 818 Bennie Road - TM #105.00-02-04.000 - Revised Site Plan Chair Wickwire recognized the applicant's engineer, Chuck Feiszli, who advised the Board that his client has purchased the site next door to the one previously approved by this Board and intends to double the size of the proposed building. Multiple tenants (5) will occupy the building: one or two women's apparel stores, shoe store, nutrition store and perhaps a game store. He displayed plans to the members for their review. Curb cuts will not be changed. At the conclusion of a very brief discussion, a motion was made by Member Renzi to send the application to the Cortland County Planning Department for their review. The motion was seconded by Member Elizabeth Ambrose, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Ambrose Member Finamore Motion carried. This becomes Action #73 of 2012. Jason & Michelle Genson. Applicants/Lewis & Lida Genson, Rep_ uted Owners - 2166 Blodgett Mills Road - TM #107.00-03-13.000 - Subdivision of Land Chair Wickwire recognized Jason Genson who explained that he wants to subdivide this 31.3t - acre parcel into three lots, as shown on the map accompanying the application. In response to the Board's question, PZO Weber assured them that there was access to all of the parcels. With no further discussion, a motion was made by Member Finamore to approve the subdivision, as requested. The motion was seconded by Member Renzi, with the vote Page 3 of 4 it N O V 19 2012 19- (T) Cortlandville Planning Board Regular Meeting Minutes 30 October 2012 recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Ambrose Member Finamore Motion carried. This becomes Action #74 of 2012. Thomas Colledee Avvlicant/Janice Martin, Revuted Owner - 195 Madison Street - TM #86.09-01-34.000 - Site Plan - Provosed Tattoo Business Chair Wickwire recognized the applicant who explained that he was seeking approval to open a tattoo facility at this location, which .was formerly occupied by Executive Limousine.' He will be leasing the building, and it is an allowed us. His hours will be noon to 8 p.m., Monday thru Saturday. Mr. College proposes to use the existing 4 ft. by 8 ft. free-standing, illuminated sign on the property. Tattoo services will be by appointment only. With no further discussion, a motion was made by Member Newell to approve the Site Plan for the proposed tattoo business, as requested. The motion was seconded by Member Ambrose, with the vote recorded as -follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Ambrose Member Finamore Motion carried. This becomes Action #75 of 2012. OTHER BUSINESS December Meetine: Chair Wickwire noted that the next regularly scheduled meeting of this Board would be on Christmas, December 25th. After a brief discussion, a motion was made by Member Renzi to move December's meeting, from December 2511, to December 18th, 2012 due to the holiday conflict. The motion was seconded by Member Ambrose, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Ambrose Member Finamore Motion carried. This becomes Action #76 of 2012. ADJOURNMENT At 8:15 p.m., a motion to adjourn the meeting was made by Member Finamore, seconded by Member Renzi, with all members present voting in the affirmative. r E. Fitch, Board Secretary Page 4 of 4 E-mailed to Town, KW, JMF, CN, EA, NR, JF & BW on 11/18/12. (T)CORTLANDVILLEJ 7o 0— ATTENDANCE SHEET PLANNING BOARD MEETING OF:-1�I�j� �✓ r (Your attendance is recorded in the meeting Minutes.) <PRINTEB) Name: L. CJ, Representing/ Regarding: C!//�r�iit eis Complete Address: PLANNING BOARD Meeting Only -73 DEC 10 2012 TOWN OF CORTLANDVILLE PLANNING BOARD Minutes of Regular Meeting - Tuesday, 27 November 2012 - 7:30 PM Town Hall Board Room - 3577 Terrace Road - Cortland, NY Board Members (*absent) Others Present Katherine Wickwire, Chairperson Bruce Weber, Town Planning/Zoning Officer Christopher Newell Joan E. Fitch, Board Secretary Nicholas Renzi John Folmer, Town Attorney Elizabeth Ambrose John M. Finamore Applicants & Public Present Chas. Feiszli,, PE, for Crown Court, Applicant; Steve Terwilliger, David Alexander. �I REGULAR MEETING The Regular Meeting of the Town of Cortlandville Planning Board was called_ to order by Chairperson Katherine Wickwire at 7:30 p.m. APPROVAL OF MINUTES - 30 OCTOBER 2012 A motion was made by Member. Nick Renzi to approve the Minutes of the 30 October 2012 Planning .Board meeting, as submitted. The motion -was seconded by Member Chris Newell, with the vote recorded as Sollows: - Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Ambrose Member Finamore Motion carried. This becomes Action #77 of 2012. OLD BUSINESS Crown Court. LLC. Aoolicant/Walmart Stores East. LP. Revuted Owner - 818 Bennie_ Road - TM #105.00-02-04.000 & 05.000 - Revised Site Plan Chair Wickwire recognized the applicant's engineer, Chuck Feiszli, who advised the Board that he had revised the set of plans for this project by adding an erosion control plan (Drawing #S1.4). Chair Wickwire then reviewed those recommendations contained in the Cortland County Planning Board's Resolution No. 12-33 of 14 November 2012. Items 1 and 2 either have been or will be taken care of. Item #3, an erosion and sediment control plan for the site, has not been submitted yet, nor has Pat Reidy seen it. Item #4 has also not been submitted. yet, but will be; the -same for the drainage plan (#4). Engineer Feiszli assured the Board that the two parcels will be consolidated into a single parcel (#5). Member Renzi asked the engineer about the parking spaces. Chair Wickwire was concerned that the berm. between the proposed retail stores and Walden Place not be disturbed. At the conclusion the discussion, a motion was made by Member Renzi to approve the revised Site Plan, incorporating Items 1 thru 6 of the Cortland County Planning Board's Resolution Page 1 of 4 DEC 10 2012 (T) Cortlandville Planning Board Regular Meeting Minutes 27 November 2012 No. 12-33 of 14 November 2012. The motion was seconded by Member Newell, with the vote recorded as follows: Ayes: Chair Wickwire Nays:. None Member Newell Member Renzi Member Ambrose Member Finamore Motion carried. This becomes Action #78 of 2012. With no further discussion, a motion was then made by Member Newell that the Town of Cortlandville Planning Board recommends to the Town Board that they issue an Aquifer Protection District Special Permit and act as Lead Agency under .SEQRA. The motion was seconded by Member Renzi, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Ambrose Member Finamore Motion carried. This becomes Action #79 of 2012. NEW BUSINESS _f Kev Bank (c/o Bohler Engineerin-al. Anolicant/KevBank National Association. Reuuted Owner - 320 Tomukins Street - TM #96.09-02-32.000 - Site Plan Chair Wickwire recognized Tim O'Brien of Bohler Engineering, representing Key Bank who was seeking approval to of a Site Plan to construct an ADA -accessible parking space along with an ADA -compliant accessible route to the main entrance of the subject bank, as shown on the plans accompanying the application. The HA parking would be moved closer to the front door; it is now 80 feet from the front door.. The front sidewalk would be removed as he indicated, and a new ramp would be installed. Only one handicapped parking space is required. Mr. O'Brien explained the proposed signs and stated that. the proposed parking spaces were 8 ft. long by 18 ft. wide to accommodate wheelchair vans. Member Renzi advised him that the Town's standard was 10 ft. by 20 ft. Mr. O'Brien stated that would be no problem, and noted that the ADA -requires an 8 -ft. wide no -parking area next to the actual parking space. PZO Weber advised that "since you have a No Parking Area adjacent to where the vehicle is going to be parked, the parking space is actually 16 feet wide ... it is my interpretation that the parking space is the total area that's being utilized for the parking of one vehicle which would exceed thewidth of what the requirement is." With no further discussion, a motion was made by Member John Finamore to approve the Site Plan, with the parking spaces to be 20 feet in length. The motion was seconded by Member Elizabeth Ambrose, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Ambrose Member Finamore Motion carried. r� This becomes Action #80 of 2012. OTHER BUSINESS Page 2 of 4 EC 10 2012 75' (T) Cortlandville Planning Board Regular Meeting Minutes 27 November 2012 Steve Terwilliger. Auvlicant/John McGee. Revuted Owner - NYS Route 13 So. - TM #105.00- 01-44.000 - Subdivision. Site Plan Auvroval. and Aauifer Protection District Svecial Permit - Provosed Office Building (REVISION TO EXISTING APPLICATION] (It is noted for the record that this application first appeared on this Board's Agenda for their 28 December 2010 meeting when it was postponed until 25 January 2011. Since that time, the following has occurred: ✓ On 25 January 2011, a Sketch Plan Conference was held. ✓ At the 22 February 2011 meeting, the applicant was given a list of items that needed to be taken care of and, once received, everything would be forwarded to County Planning (which was done shortly thereafter by PZO Weber); no formal action was taken at this meeting. ✓ Then, at the 31 May 2011 meeting of this Board, review of the submittals continued. The Board reviewed County Planning's report and asked the applicant to address their concerns, in writing, provide a landscaping plan, and come back when he had everything together. Again, no formal action was taken. ✓ Mr. Terwilliger was on the 27 September 11 Agenda, but asked to have the matter postponed, which was done. He never came back.) Chair Wickwire recognized Mr. Terwilliger who had requested permission to speak to the Planning Board regarding this property. He displayed a copy of a map which he stated was "what the DOT wanted to do with Route 13." When asked if this had to do with the original application for the proposed office building, he stated "it was, but it's not now. I'm not going to build any building because there has to be a road there, so there's no subdivision." Mr. Terwilliger stated that the plan was "what the DOT would accept" and "I have a letter to that effect." Member Renzi asked if the gas station/ convenience store (in neighboring Town of Virgil) was going -� to become a reality; the applicant responded yes. PZO Weber then explained, "So that everybody understands, I would view this as a revision to the original application.. You may want to send this to the County in regard to a service road, and you should be giving consideration to what the future development of the area will be." PZO Weber stated that he had indicated to the applicant that he was welcome to attend this meeting, and the Board would decide what needed to be done once they saw what was being planned. "If I understand this correctly, you are being shown a proposed plan for future development of the property with a roadway." The applicant would not need a new application, and the Board should consider it a revision to the original application. Member Renzi asked if there was any narrative that would indicate what the intent of this service road was, what does it do, what does it service? Mr. Terwilliger responded that this is something the Board "should take up with DOT because they are looking for something that we really don't know. They want to know what's going to happen with the rest of the property ... We have no idea, but their premise was they wanted to see a service road to obviously cut down on the cuts on Route 13." He stated that this plan was a result of months of negotiating; the Governor's office and the Senator were involved. PZO Weber further explained, "This is a concept that has been presented to DOT in regard to a road running parallel to Route 13 with minimal curb cuts to Route 13, for proposed future development. It does not mean that you have to accept this concept. You may say this concept is good, but we want to see the roadway moved, you want to see details for A, B, and C. I'm not sure the DOT has the ability to approve that service road that's on the Town's property. They are requiring Steve to come up with a plan to limit the number of access points to Route 13. You may decide you don't like three, you'd rather see two. You might decide you don't like where the access road is, you think it should be closer. You might think it should be farther away to give more room for development between that access road and Route 13. The conceptual plan is something Page 3 of 4 DEC 10 2012 (T) Cortlandville Planning Board Regular Meeting Minutes 27 November 2012 r- in concept, but with really no basis for you to make any decision on because there's no detail to it." Mr. Terwilliger stated that the NYSDOT wanted everything "dimensioned out." Chair Wickwire commented that "what this is, is a driveway, to your gas station from Route 13. Let's admit it. The rest of it is all conceptual ..." In response to her question, Mr. Terwilliger stated that he would not be building the road; whoever 'the developer was would build it. PZO Weber then stated to Mr. Terwilliger that he was proposing something on someone else's property that he had'no control over, to which the applicant responded 'Talk to the DOT; this is what they asked for." PZO Weber further explained that the Board may be, in the future, in concert with the DOT in coming up with a plan for this area, so that anybody in the future who comes in, you can say "here's the basis by which we want this land developed, and this has been an agreement with DOT in regard to that access." Member Renzi said that he felt the concept was okay, but there's nothing firm here that the Board can approve. Conceptually, he had no problem with it. PZO Weber advised that the only plan provided was the one that Mr. Terwilliger displayed at this meeting. Mr. Terwilliger stated that he wanted to start construction in the spring, so what'he would now do is get a "full-blown plan with dimensions and then bring it back to you and then you'd want to refer it on to the County." PZO Weber then reiterated that what the Planning Board had done at this meeting was to say that, conceptually, the plan looks okay. Now the applicant should come back With the working- drawings. Chair Wickwire concluded that she liked the idea because it would get a lot of traffic off the main highway. PZO Weber advised that the plans needed to be received at least one week before the next meeting. No Action Taken OTHER MATTERS ✓ Hawkins' Provertv - Route 281 - PZO Weber advised he had sent a letter to her attorney, Mike Shafer, giving him some deadlines for action. He has not responded as of this date. Town Attorney Folmer has left a message for Attorney Shafer, but he has not heard back yet. ✓ Ponderosa - Member John Finamore stated that this restaurant's back parking lot is flooded all the time; is this a concern? PZO Weber stated that, at this time, there was nothing the Board could do. ✓ Kinnev Gulf Road Horse Barn - Member Finamore reported there was a problem at this location, and PZO Weber advised that the Code Officer is aware of it. ✓ Car on Lime Hollow Road - Chair Wickwire reported that a car continues to be parked here, only now the trunk lid is up. ADJOURNMENT At 8:15 p.m., a motion to adjourn the meeting was made by Member Finamore, seconded by Member Renzi, with all members present voting in the affirmative. r. E. Fitch, Board Secretary Page 4 of 4 E-mailed to Town, KW, JMF, CN, . EA, NR, JF & BW on 12/9/12. 7(o (z - ATTENDANCE_ SHEET (TT) -CdffT-L—Am-Dvi c -LE --7 EP�A�NNINGSOR� [MEET] NG- 0 (Your attendance is recorded in the meeting Minutes.) C-PRINTEP) Name: AVL A)(,,,, 4,1, /t, Representing/ Regarding: Complete Address: 37 2,7 Off-r,l, I, w <PLAN.N'ING.•�BOARD..� 1VI�e�et-i-ng_-_Orily� 11 TOWN OF CORTLANDVILLE PLANNING BOARD Minutes of Regular Meeting - Tuesday, 18 December 2012 - 7:30 PM Town Hall Board Room - 3577 Terrace Road - Cortland, NY Board Members (*absent) Others Present Katherine Wickwire, Chairperson Bruce Weber, Town Planning/Zoning Officer Christopher Newell Joan E. Fitch, Board Secretary Nicholas Renzi John Folmer, Town Attorney Elizabeth Ambrose John M. Finamore Applicants & Public Present James Reeners, Applicant; Steve Terwilliger, Applicant; Andrew Porter & Attorney Mike Shafer for PROP, Inc., Applicant; Mike Reeners. �I REGULAR MEETING The Regular Meeting of the Town of Cortlandville Planning Board was called to order by Chairperson Katherine Wickwire at 7:30,p.m. APPROVAL OF MINUTES - 27 NOVEMBER 2012 A motion was made by Member Chris Newell to approve the Minutes of the 27 November 2012 Planning Board meeting, as submitted. The motion was seconded by Member Nick Renzi, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Ambrose Member Finamore Motion carried. This becomes Action #81 of 2012. OLD BUSINESS Steve Terwilliger. Applicant/John McGee. Reputed Owner - NYS Route 13 So. - TM #105.00- 01-44.000 - Subdivision. Site Plan Approval. and Aquifer Protection District Special Permit - Proposed Office Building (REVISION TO EXISTING APPLICATION1 . (Reference is made to the 27 November 2012 Minutes of this Board for a chronology of what has transpired on this project.) . Chair Wickwire recognized the applicant who handed out a letter dated 12/18/12 from his Licensed Professional Engineer, Timothy C. Buhl; a copy of this letter has been placed on file for the record. The letter served as a brief explanation regarding the applicant's preliminary access road plan for this property. In response to Mr. Terwilliger's question, PZO Weber advised that this proposed revision (copies of which had been distributed) had not yet been forwarded to County Planning as yet; Mr. Terwilliger advised that he had given Dan Dineen "copies of these maps." At this point, the applicant stated he was looking for the Board's comments. Mr. Terwilliger stated "we worked with the State quite awhile, and this is what we came up with, and they gave us the blessing on this service road." Chair Wickwire countered that they (NYSDOT) had not given a "blessing" on this as indicated in their September letter from Patricia Page 1 of 5 Iq (T) Cortlandville Planning Board Regular Meeting Minutes 18 December 2012 (y Bush which was read aloud by Chair Wickwire. The DOT mentioned that they had requested a drainage study from the applicant; this had not yet been received. Mr. Terwilliger stated he had not done so because the procedure would be to obtain preliminary approval from this Board and once okay with the layout, then "we would go ahead with the rest of the requirements from the DOT." Mr. Terwilliger further explained that the DOT was looking for was some kind of plan as to what's going to happen on the property. The plan was developed in cooperation with John McGee, the NYSDOT, Mr. Terwilliger and Engineer Buhl. Member Renzi commented about the three curb cuts and the access road; the drawing submitted was, in . his opinion, a "conceptual drawing." Conceptually, he said, it was fine. Chair Wickwire added that what the applicant is looking for "is this driveway," indicating the curb cut in the Town of Cortlandville from NYS Route 13 into the property as shown on the drawing submitted. She stated that the applicant wants to be able to come off Route 13 into the gas station, which is in the Town of Virgil. Member Renzi then commented, "All of the access to the proposed gas station which is in Virgil will be with this curb cut here? People who want gas, people who deliver gas? ..." Mr. Terwilliger responded, "On 13? Yes." Vehicles, with the exception of tractor trailers, can egress/ingress from Webb Road. He added that the right-of-way shown will remain there (in the Town of Virgil), but would not be used. Member Renzi asked Mr. Terwilliger if he had approval of the Site Plan from the Town of Virgil that showed access off Webb Road going into the gas station? He responded "correct." Member Renzi then asked if he had modified that Site Plan to the Virgil Planning Board; Mr. Terwilliger stated he had. When asked by Member Renzi, "and on that Site Plan you have access to the Virgil gas station via this curb cut on Route 137 The applicant responded, "I did not go to them last night for this because I haven't fmished . . . " Member Renzi asked, "What did you get approval for last night?" Mr. Terwilliger answered, "What you see right there. Only what lies in Virgil, with the exception of this." Member Renzi again obtained the applicant's affirmation that Virgil was okay with using either road for access, even when this service road goes in. Cars that want to get gas can come in Webb Road, or off Route 13. Mr. Terwilliger responded, "that's the plan... We can't service or fuel large diesel trucks. We have to get delivery for our gasoline, but we are not going -to have large diesel tanks to be able to service large trucks." Fuel delivery trucks can come in via Webb Road or NYS Route 13, he said. In trying to understand exactly what the applicant was requesting from this Board, PZO Weber stated, "I think that there's a concept and there's a request for an approval. I think there's two things. One is, the service road appears to be conceptual. The access to the gas station is going to be initiated and built. Part of the question is, is that going to be subdivided? Or is this going to be a driveway on that property that's going to access ... so basically he's putting in a roadway, a driveway." "So what he's requesting of you, he's requesting an approval for the driveway onto Route 13 that will provide access to the gas station in the Town of Virgil. That's what he's asking from you. He's also asking that you approve, in concept, the service road, and the additional access points on Route 13." The original application Mr. Terwilliger submitted for the proposed "office building" has now "gone away." Member John Finamore asked how the Board could approve conceptual that's going across other lands? PZO Weber explained that the NYSDOT will have the "ultimate say-so." At the conclusion of this extensive discussion, a motion was made by Member Newell to send the sketch plan showing the revised access road concept to the Cortland County Planning Page 2 of 5 79' (T) Cortlandville Planning Board Regular Meeting Minutes 18 December 2012 Y Department for their review. The motion was seconded by Member Elizabeth Ambrose, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Ambrose Member Finamore Motion carried. This becomes Action #82 of 2012. With no further discussion, a motion was then made by Member Newell that the Town of Cortlandville Planning Board recommends to the Town Board that they issue an Aquifer Protection District Special Permit and act as Lead Agency under SEQRA. The motion was seconded by Member Renzi, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Ambrose Member Finamore Motion carried. This becomes Action #79 of 2012. NEW BUSINESS James Reeners - Sketch Plan Conference for Prouosed PUD - 19.3± A. Parcel at tou of the hill - Commons Ave. Chair Wickwire recognized Mr. Reeners who explained to the Board that he has a concept for this property which would necessitate a zoning change from R-1 to a PUD (Planned Unit Development). He displayed a tax map to the Board showing the location of the property, presently owned by Lee Ambrose. Also shown were two lots on Westmore Lane which would not become a part of the PUD; they would remain as available building lots on that street. A small right-of-way would be retained for utilities. Natural gas, water, sewer, and electric utilities are available. A professional engineer will be retained. Mr. Reeners commented that there is no "retirement community" in this community that is not subsidized in some manner or has assisted living with it. He is proposing a retirement community that is not assisted living and is not subsidized. It would be a combination of apartment living, 8 duplexes, 4 quadriplexes, 28 single-family homes (1500 SF or smaller), and 12 cottage homes (1200 SF maximum). Apartments would range from efficiencies to three -bedrooms. Estimated population: 160 to 180 persons. The PUD would be designated a retirement community which will be written as a deed restriction. He is not sure of the density and is just looking for a concensus. He stated he possibly would retain ownership of the units that are constructed and might have a home owner's association, but is not sure at this time. PZO Weber asked Mr. Reeners if he had reviewed the regulations; he stated he had not. Chair Wickwire felt that a development such as this was much-needed. Mr. Reeners stated that a development such as this would "soften the approach between the two," meaning the Residential District on Westmore Lane and the area bordering the east side of the . - subject property which he called "heavy commercial." With what he planned, houses would be backed up to houses. Town Attorney Folmer commented that the Westmore Lane residents will be concerned about a thru drive. Mr. Reeners stated that there's still a lot of studying to be done. Page 3 of 5 (T) Cortlandville Planning Board Regular'Meeting Minutes 18 December 2012 PZO Weber advised Mr. Reeners that it was not this Board that had final approval of a PUD, but the Town Board. He noted that Walden Oaks was the last residential PUD in the Town. The Board agreed that this PUD would be good for Cortlandville. No Action Required PROP, Inc.. Avvlicant/Revuted Owner (Karl Ochs) - 3903-3911 NYS Route 281 - TM #86.17- 01-02.111 - Conditional & Aauifer Protection District Svecial Permit - Provosed Millwork Facilitv Chair Wickwire recognized Andrew Porter and Attorney Mike Shafer, both representing the applicant who was seeking a Conditional Permit and an Aquifer Protection District Special Permit to utilize an 18,000 SF portion of this building (former Ames Chevrolet) as a millwork facility. The Town's ZBA had granted a Use Variance for an Industrial Use in a Business District at its meeting held just before this one. It is proposed to produce framing, railings, and other small home- building materials. With the exception of widening an existing overhead door, all changes to occur are on the, interior of the building where there was a automotive shop which will be moved across Luker Road by the applicant in the .spring. A related company, Best Deck, located in Preble, NY, has been sold, and that is where the milling facility was housed. There are six employees who worked there and are now on layoff until a new location can be obtained. Attorney Shafer reported there will be some noise associated with the milling process, and they can do some noise mitigation. Member Renzi asked about a formal plan, and also ' about a dust collection system. Chair Wickwire acknowledged the County Planning Department's report to the County Planning Board, dated 14 December 2012; the County Board's resolution has not been received as yet. After a brief discussion, a motion was made by Member Renzi to approve the Conditional Permit to use part of this existing building as a millwork facility, contingent upon (1) the Cortland County Planning Board concurring with the Cortland County Planning Department's 'recommendations; and (2) the receipt of a formal plan showing locations, including the height of the .dust collection -system. The motion was seconded by Member Newell, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi, Member Ambrose Member Finamore Motion carried. This becomes Action #83 of 2012. A motion was then made by Member Newell . that the Town of Cortlandville Planning Board recommends to the Town Board that they issue an Aquifer Protection District Special Permit and act as Lead Agency under SEQRA for the proposed ' use of a portion of the existing building as a millwork facility. The motion was ' seconded by Member Renzi, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Ambrose Member Finamore Motion carried. This becomes Action #84 of 2012. Page 4 of 5 (T) Cortlandville Planning. Board. Regular Meeting Minutes 18 December 2012 -: OTHER MATTERS ✓ Wind: Energv Facilities. - Local: Law - Chair Wickwire acknowledged the Board's receipt of a "DRAFT - Town of Cortlandville Local Law'- Wind Energy Facilities," dated 3 :December -2012. Member Renzi suggested getting the history of :this from. the Town Board. Attorney Folmer agreed to provide this to them. He. also noted that this had nothing to do -with TCI-, and he provided the Board with an explanation of the procedures for the proposed Local Law. The Town. -Board is required .to have a public hearing, but they want whatever comments/advice the Planning Board may have on the contents of the DRAFT. What questions does this Board .have? Are there any red flags you see?:: Member Renzi asked if Town Board -is or is not interested in any technical . comments; Attorney Foliner thought they would. Attorney Folmer also . reported that the moratorium expires 12/31 unless it is extended; Town Board may add another six months. PZO Weber, advised Board members to get any comments to him at least a week before the Town Board's January meeting. . ADJOURNMENT At 9_ p.m., a motion to adjourn the meeting was made by Member Renzi, seconded by Member Ambrose, with all members present voting in the --affirmative. t E. Fitch, Board Secretary E-mailed to Town, KW, JMF, CN, EA, NR, JF & BW on 1/11/13. Page 5 of 5 (1).CO'RTLANDVILLE z- fPRINTED), Name: ATTENDANCE SHEET [" Lf NN -d-BOARD ] (Your attendance is recorded in the meeting Minutes.) Representing/ Regarding: Complete Address: 790 f;z -7 7 IPLA- NNING'r:.9O-ARD_ 1VIe_et zg_Only