The URL can be used to link to this page

Home My WebLink About2011INDEX OF ACTIONS - 2011 (T) Cortlandville Planning Board _AEETING DATE I ACTION NO. I . DESCRIPTION 1/25/11 STEVE TERWILLIGER, APPLICANT/JOHN McGEE, REPUTED OWNER - NYS Route 13 So. - TM #105.00-01-44.000 - SKETCH PLAN CONFERENCE NO ACTION held for Subdivision, Site Plan Approval, and Aquifer Protection District Special TAKEN Permit for proposed office building. APD ENGINEERING, APPLICANTNVAL-MART STORES EAST, RO - NYS Rte. 13 (Proposed Wal-Mart Site) - So. Cortland - TM #105.00-01-22.211 — Present onsite storage of snow, snow equipment, and cardboard are APPROVED as they are. Sent via e-mail to Karen/Kris, Nti Members, JF, bVV & I W on 1/2//11. Joan PAGE NO. of N INDEX OF. ACTIONS - 2011 (T) Cortlandville Planning Board MEETING DATE. ACTION NO. DESCRIPTION PAGE_ NO. 2/22/11 2 APPROVED MINUTES OF 30 NOVEMBER & 28 DECEMBER 2010, as submitted. STEVE TERWILLIGER, APPLICANT/JOHN McGEE, REPUTED OWNER - NYS Route :13 So. - TM #105.00-01-44.000 -Continuation of SKETCH PLAN NO ACTION CONFERENCE for Subdivision, Site Plan Approval, and Aquifer .Protection TAKEN District Special Permit forproposed office building. / �T DAVID MARI.N, APPLICANT/FRANKLIN PARD; REPUTED OWNER =3716 US . Route 11 - Conditional Permit for existing storage trailer DENIED, with said 3 trailer to be removed by .31 May 2011. SCOTT SMITH, APPLICANT/REPUTED OWNER - 730 NYS Route' 13 - TM #105.00-01=49.200 - Conditional Permit .for propane storage tanks 4 POSTPONED until 29 March 2011 meeting to allow for applicant/rep to be present. C� CORTLAND WOOD PRODUCTS, INC., APPLICANT/REPUTED OWNER - McLean Road - TM #95.???????? - Site Plan Review for proposed shade tarps 5 POSTPONED UNTIL 29 March 2011 meeting to allow for applicant/rep to be present. INTERTEK TESTING SERVICES INC., APPLICANT/ ELECTRICAL TESTING LABORATORIES, INC., REPUTED OWNER - 3933 US Route 11 - TM #87.00- 03-17.100 - Conditional Permit for proposed new -addition SENT TO THE 6 CORTLAND CO. PLANNING DEPT. for their review. 07 WALGREEN'S DRUG STORE Cor. NYS Routes 281 & 222 --TM # ??? - 7 Town Planning Board asks Town PZO Weber to advise Walgreens that their stormwater system testing report, remediation -plan & timetable to correct deficiencies is needed for next month's meeting. - n-1 r Joan E.' ch, Board Secretary Sent via e-mail to Karen/Kris, PB Members, JF, BW & TW on 2/23/11. Joan Fl� INDEX OF ACTIONS:- 2011 (T) Cortlandville Planning Board MEETINGACTION -DATE I NC I DESCRIPTION IPAGE NO.' LEACH PROPERTIES, LLC, APPLICANT/GREGORY LEACH, REPUTED 14 OWNER - 1834 NYS Route 13N - TM #77.00-04-10.000 - Negative Declaration under SEQRA for proposed pole barn addition and lean-to on south side of transfer station. 13 LEACH' PROPERTIES, LLC, APPLICANT/GREGORY LEACH, REPUTEC OWNER - 1834 NYS Route 13N TM #77.00-04-10.000 - Site Plan for proposec 15 pole barn addition & lean-to on south side of transfer station APPROVED ac requested. i3 WALGREEN'S DRUG STORE - Cor. NYS Routes 281 & 222 - TM #86.13-01- 37.200 - Content of Member Renzi's 3/29/11 memo to Planning Board members & others to be forwarded to Walgreen's representatives by P20 16 Weber, with a completion date for repair of the stormwater management system .set as the last business day in June; if not completed, the Board will examine the project and review its alternatives. 11 Joanitch, Board Secretary Sen_ t via, a -mail to KarZ'Kris, PB Members, JF, BW & TW on 4/01/11. Joan / Rev. #16 and re -sent 4 PM on 4/1. JF SCOTT SMITH, APPLICANT/REPUTED OWNER:- 730 NYS Route 13 - TM #105.00-01-49:200 - Conditional Permit for propane storage, tanks APPROVED 3/29711 8 for maximum of 10 large tanks & .15 smaller tanks, as requested, with tanks to be neatly placed behind the building.- va. CORTLAND WOOD PRODUCTS, INC., APPLICANT/REPUTED OWNER - McLean Road - TM #95.16-01_-01 - Site- Plan - for proposed shade . tarps 9 APPROVED as requested. INTERTEK TESTING SERVICES, INC., APPLICANT/ ELECTRICAL TESTING LABORATORIES, INC., REPUTED OWNER_- 3933 US Route 11 -.TM #87.00= 03-17.100 =Conditional Permit for proposed new addition APPROVED as 10, requested, with a recommendation made to the Town Board that they issue an Aquifer Protection District Special Permit and act as Lead Agency - under SEQRA. �1 PAULA FALLON; APPLICANT/FALLON HOLDINGS, REPUTED OWNER.-' 1088 11 Commons Ave..:- TM #86.09-04-12.000 - Site Plan for proposed storage shed APPROVED as requested. CORTLAND VILLE CROSSING, LLC, APPLICANT/REPUTED. OWNER - NYS Route 13 (so. of Applebee's) - TM #95.20-02=06:000 - Applications for Site Plan 12 Approval & Aquifer Protection District Special Permit SENT TO CORTLAND CO. PLANNING DEPT. for their review_ /recommendations. CORTLANDVILLE CROSSING, LLC, APPLICANT/REPUTED OWNER - NYS Route 13 (so. of Applebee's) - TM #95.20-02-06.000 - Planning Board 13 recommends that Stormwater Protection Plan be reviewed by Patrick Reidy of Cortland County Soil & Water. / LEACH PROPERTIES, LLC, APPLICANT/GREGORY LEACH, REPUTED 14 OWNER - 1834 NYS Route 13N - TM #77.00-04-10.000 - Negative Declaration under SEQRA for proposed pole barn addition and lean-to on south side of transfer station. 13 LEACH' PROPERTIES, LLC, APPLICANT/GREGORY LEACH, REPUTEC OWNER - 1834 NYS Route 13N TM #77.00-04-10.000 - Site Plan for proposec 15 pole barn addition & lean-to on south side of transfer station APPROVED ac requested. i3 WALGREEN'S DRUG STORE - Cor. NYS Routes 281 & 222 - TM #86.13-01- 37.200 - Content of Member Renzi's 3/29/11 memo to Planning Board members & others to be forwarded to Walgreen's representatives by P20 16 Weber, with a completion date for repair of the stormwater management system .set as the last business day in June; if not completed, the Board will examine the project and review its alternatives. 11 Joanitch, Board Secretary Sen_ t via, a -mail to KarZ'Kris, PB Members, JF, BW & TW on 4/01/11. Joan / Rev. #16 and re -sent 4 PM on 4/1. JF INDEX OF ACTIONS - 2011 (T) Cortlandville Planning Board MEETING ACTION DATE NO. DESCRIPTION APPROVED MINUTES OF 25 JANUARY & 22 FEBRUARY 2011, as submitted. 4/26/11 17 STEVE TERWILLIGER, APPLICANT/JOHN McGEE, REPUTED OWNER - NYS NO Route 13 So. - TM #105.00-01-44.000 - Applications for Subdivision, Site Plan ACTION Approval, and Aquifer Protection District Special Permit for proposed office building SENT TO THE CORTLAND COUNTY PLANNING DEPARTMENT TAKEN FOR THEIR REVIEW, with letter from the NYSDOT to be forwarded when received. SCOTT SMITH, APPLICANT/REPUTED OWNER - 730 NYS Route 13 - TM #105.00-01-49.200 - Conditional Permit/Revised Site Plan APPROVED for maximum of 20 large & 20 small propane tanks, with the plan to be revisited at 18 the 28 June 2011 meeting of the Town of Cortlandville Planning Board. INTERTEK TESTING SERVICES INC., APPLICANT/ ELECTRICAL TESTING LABORATORIES, INC., REPUTED OWNER - 3933 US Route 11 - TM #87.00- 19 03-17.100 - Conditional Permit/Site Plan for proposed new addition APPROVED as revised. CORTLANDVILLE CROSSING, LLC, APPLICANT/REPUTED OWNER - NYS NO Route 13 (so. of Applebee's) - TM #95.20-02-06.000 - Continued review of ACTION applications for Site Plan Approval & Aquifer Protection District Special Permit TAKEN for proposed new mixed use/retail building. HEP SALES, APPLICANT/H.S. ASSOCIATES, REPUTED OWNER - 797 NYS Rte. 13 - TM #105.00-03-04.000 - Applicant to return for (T)C'ville Planning 20 Board's 26 July.2011 meeting with formal plan for product display. GROSSMAN'S BARGAIN- OUTLET, APPLICANT/NEW PLAN REALTY, .LLC, REPUTED OWNER - 3654 NYS Route 281 - TM #96.09-01-02.200 - Applicant 21 ALLOWED to have existing outside storage until August, and then (T)C'ville Planning Board will review what's planned for next year in this regard. PAGE NO. l� l-� N 0 DOMINION TRANSMISSION INC., APPLICANT/ANTHONY V. TINELLI, REPUTED OWNER (former Skyline Diner site) - US Route 11 - TM #97.02-01- 22 06.000 - Conditional Permit APPROVED for a Temporary Construction Yard, as requested, with fuel storage to be in compliance with the Cortland Co. Health /a Department's regulations. �( Joan itch, Board Secretary Sent via e-mail to Kar /Kris, PB Members, JF, BW & TW on 4/28/11. Joan INDEX OF ACTIONS - 2011 (T) Cortlandville Planning Board MEETING ACTION DATE NO. DESCRIPTION PAGE NO. ��l 5/31/11 APPROVED MINUTES OF 29 MARCH 2011 PLANNING BD. MEETING, as 23 submitted. 1 CORTLANDVILLE CROSSING, LLC, APPLICANT/REPUTED OWNER - NYS Route 13 (so. of Applebee's) - TM #95.20-02-06.000 - Site Plan APPROVED for 26 proposed new mixed use/retail building, as requested, with recommendation to the Town Board that they issue an Aquifer Protection District Special Permit and act as Lead Agency under SEQRA. a?J JOANNE CONDRON, APPLICANT/REPUTED OWNER - 1554 & 1540 E. River 27 Road - TM #87.00-03-02.000 - Subdivision of land APPROVED as requested. a� DAVID & LORI LAW, APPLICANTS/ROBERT OWEN, REPUTED OWNER - 28 NYS ROUTE 41 (McGraw) - TM #88.00-01-06.000 - Subdivision of land APPROVED as requested. A_I REDDING HUNTER INC., APPLICANT/REPUTED OWNER - Starr Road - TM #s 96.09-01-58.200, 59.200, 62.000 & 63.000 - Conditional Permit to remove 29 existing residential structure & ,construct 6680 SF addition APPROVED, with recommendation made to the Town Board that they issue an Aquifer Protection District Special Permit and act as Lead Aqencv under SEQRA. MIDSTATE VETERINARY SERVICES, APPLICANT/CHARLES & PATRICIA DILLON, REPUTED OWNERS - 806 NYS Route 13 - TM #105.08-01-06.000 - 30 Applications for Site Plan Approval & Aquifer Protection District Special Permit for proposed new veterinary offices sent to the Cortland County Planning Department for their review. S VISION RESALE CENTER, APPLICANT/WM. H. PORTER REAL ESTATE, 31 REPUTED OWNER (Groton Ave. Plaza) - TM #86.13-01-60.100 & 62.100 --. Conditional Permit for proposed used vehicle tent sale DENIED, based upon traffic flow and condition of parking lot. Page 1 of 2 i 5/31/11— C'ville PB Index of Actions — cont'd I LEACH PROPERTIES, LLC, APPLICANT/GREGORY LEACH, REPUTED .OWNER - 1834.NYS Route 13N - TM #77.00-04-10.000 - REVISED Site Plan 24 for proposed pole barn addition & leanto on south side of transfer station APPROVED as requested., STEVE TERWILLIGER, APPLICANTMOHN McGEE, REPUTED OWNER - NYS NO Route 13 So. - TM #105.00-01-44.000 - Continued review of pplications for FORMAL Subdivision, Site Plan Approval, and Aquifer Protection District Special Permit ACTION for proposed office building. Applicant should meet with NYSDOT re access, TAKEN provide landscaping plan, and address Cort. Co. PB requests. OL1-� Q• DAVID MARIN, APPLICANT/FRANKLIN PARD, REPUTED OWNER - 3716 US 25 Route 11 - Existing storage trailer removal time extended from 31 May 2011 to 31 July 2011. CORTLANDVILLE CROSSING, LLC, APPLICANT/REPUTED OWNER - NYS Route 13 (so. of Applebee's) - TM #95.20-02-06.000 - Site Plan APPROVED for 26 proposed new mixed use/retail building, as requested, with recommendation to the Town Board that they issue an Aquifer Protection District Special Permit and act as Lead Agency under SEQRA. a?J JOANNE CONDRON, APPLICANT/REPUTED OWNER - 1554 & 1540 E. River 27 Road - TM #87.00-03-02.000 - Subdivision of land APPROVED as requested. a� DAVID & LORI LAW, APPLICANTS/ROBERT OWEN, REPUTED OWNER - 28 NYS ROUTE 41 (McGraw) - TM #88.00-01-06.000 - Subdivision of land APPROVED as requested. A_I REDDING HUNTER INC., APPLICANT/REPUTED OWNER - Starr Road - TM #s 96.09-01-58.200, 59.200, 62.000 & 63.000 - Conditional Permit to remove 29 existing residential structure & ,construct 6680 SF addition APPROVED, with recommendation made to the Town Board that they issue an Aquifer Protection District Special Permit and act as Lead Aqencv under SEQRA. MIDSTATE VETERINARY SERVICES, APPLICANT/CHARLES & PATRICIA DILLON, REPUTED OWNERS - 806 NYS Route 13 - TM #105.08-01-06.000 - 30 Applications for Site Plan Approval & Aquifer Protection District Special Permit for proposed new veterinary offices sent to the Cortland County Planning Department for their review. S VISION RESALE CENTER, APPLICANT/WM. H. PORTER REAL ESTATE, 31 REPUTED OWNER (Groton Ave. Plaza) - TM #86.13-01-60.100 & 62.100 --. Conditional Permit for proposed used vehicle tent sale DENIED, based upon traffic flow and condition of parking lot. Page 1 of 2 i 5/31/11— C'ville PB Index of Actions — cont'd I JOHN DEL VECCHIO, APPLICANT/REPUTED OWNER - 507 Hoy Road - TM 32 #85.00-05-07.000 - Application for Subdivision of land SENT TO CORTLAND CO. PLANNING DEPT. for their review. CORTLAND PUMP &EQUIPMENT, INC., APPLICANT/JPB, LLC, REPUTED OWNER - 842 Bennie Road - TM #105.00-01-22.100 - Conditional Permit 33 request for outside storage POSTPONED until 28 June 2011 Planning Board �) _ j meetinq to allow applicant/representative to be present. �>f Joan of itch, Board Secretary Sent via e-mail to Kar /Kris, PB Members, JF, BW & TW_on 6/1/11. Joan Page 2 of 2 INDEX OF ACTIONS 2011 . (T) Cortlandville Planning Board MEETING DATE ACTION NO.. DESCRIPTION PAGE NO. 6/28/11 APPROVED MINUTES OF 26 APRIL & 31 MAY 2011 PLANNING BD. 34 MEETINGS, as submitted. CORTLAND PUMP & EQUIPMENT, INC., APPLICANT/JPB, LLC, REPUTED OWNER - 842 Bennie Road - TM #105.00-01-22.100 - Conditional Permit request for outside storage POSTPONED until 26 July 2011 Planning Board 35 meeting to allow applicant/representative time to submit a proposed Site Plan. DAVID MARIN, APPLICANT/FRANKLIN PARD, REPUTED OWNER - 3716 US Route 11 - Existing storage trailer matter POSTPONED until 26 July 2011 36 Planning Board meeting to allow time for consultation w/neighbor(s). 1 MIDSTATE VETERINARY SERVICES, APPLICANT/CHARLES & PATRICIA DILLON, REPUTED OWNERS - 806 NYS Route 13 - TM #105.08-01-06.000 - 37 Site Plan APPROVED for proposed new veterinary offices, as submitted, with a recommendation made to the Town Board that they issue an Aquifer Protection District Special Permit and act as Lead Agency under SEQRA. JOHN DEL VECCHIO, APPLICANT/REPUTED OWNER - 507 Hoy Road - TM #85.00-05-07.000 - Continued review of application for Subdivision of land 38 POSTPONED until the 26 July 2011 meeting of the Town of Cortlandville Planning Board. No DAVID YAMAN, APPLICANT - Cor. Lime Hollow Rd. & NYS Route 13 - TM Not Action Provided - Preliminary Sketch Plan Conference held for proposed strip mall at Required this location. 33 ROBERT L. KINNEY, APPLICANT/CAROLENE M. KINNEY, REPUTED 39 OWNER - Blodgett Mills Road - TM #107.00-03-07.000 - Lot Line Adjustment APPROVED as requested, with 2± A. parcel to be combined with adjacent 1.39± A. parcel. 3 ROBERT & ALBERTA OWEN, APPLICANTS/REPUTED OWNERS.- 4400 NYS 40 Route 41 (McGraw) - Part of TM #88.00-01-06.000 - Subdivision of Land APPROVED as requested. , �f WALGREEN'S DRUG STORE - Cor. NYS Routes 281 & 222 - TM # - 41 Walgreen's to be ADVISED that the Town . Planning Board requests a complete update and completion of their ongoing remedial action and testing at this facility by the last Tuesday in July 2011. SUIT-KOTE CORPORATION - 3779 US Route 11 (Polkvile) - TM #97.00-01- 31.000 - Re: Mining Permit #7-1122-0181/00001 - Town Planning Board 42 requests that the NYSDEC be notified that this Board is not able to respond appropriately with regard to Lead Agency status until it has the opportunity to review a complete application. S l� Joanitch, Board Secretary Sent via e-mail to Karn/Kris, PB Members, JF, BW & TW on 6/30/11. Joan INDEX OF ACTIONS - 2011 (T) Cortlandville Planning Board MEETING JACTION DATE NO. DESCRIPTION PAGE NO. 7/26/11 DAVID MARIN, APPLICANT/FRANKLIN PARO, REPUTED OWNER - 3716 US Route 11 - m Cortlandville Planning Board STAYS WITH ITS ORIGINAL DECISION (Action #3 of 2011) regarding denial of Conditional Permit for 43 existing storage trailer, with said trailer removal extended to 30 September 2011. 37 CORTLAND PUMP & EQUIPMENT, INC., APPLICANT/JPB, LLC, REPUTED NO OWNER - 842 Bennie Road.- TM #105.00-01-22.100 -Applicant has complied ACTION with Board's wishes regarding outside storage, so no action was taken. TAKEN JOHN DEL VECCHIO, APPLICANT/REPUTED OWNER - 507 Hoy Road - TM NO #85.00-05-07.000 - Applicant reviewed one copy of revised subdivision plat with ACTION Board members, but no action was taken as revised plat not provided to CEO TAKEN for distribution before meeting. LOUIS SACHETTI, REPUTED OWNER - 3403 Kellogg Road - TM #s 97.00-04- 44 07.000 & 97.04-02-03.000 - Conditional Permit APPROVED for a landscaping business in an R2 District, incorporating Items 1 thru 5 of the Cortland County Planning Board's Resolution #11-23 of 7/20/11. �9 JoanFitch, Board Secretary Sent via e-mail to Kar n/Kris, PB Members, JF, BW & TW on 7/27/11. Joan INDEX OF ACTIONS - 2011 (T) Cortlandville Planning Board MDATEG I JACTION NO. DESCRIPTION (PAGE NO. 8/30/11 JOHN DEL VECCHIO, APPLICANT/REPUTED OWNER -;507 Hoy Road - TM #85.00-05-07.000 - Revised 5 -lot Subdivision Plat SENT TO THE CORTLAND 45 CO. PLANNING DEPT. for their review. WALGREEN'S DRUG STORE - Cor. NYS Routes 281 & 222 -_ TM # - Town Planning Board recommends to the Town Board: (1) THAT THE REPAIR OF THE CATCH BASINS AND PIPING AND SUBSEQUENT TESTING OF THE SECTIONS THAT HAVE BEEN REPAIRED, TESTED AND REPORTED UPON BE ACCEPTED, (2) THAT THE REMAINDER OF THE SYSTEM BE REPAIRED AND TESTED AS DESCRIBED IN THE REFERENCED REPORT WITH THE FOLLOWING STIPULATIONS: (a) THE REPAIR WORK IS TO BE WITNESSED BY AN INDEPENDENT THIRD PARTY, DESIGNATED BY THE CORTLANDVILLE TOWN BOARD, TO VERIFY CONFORMANCE TO THE CHA REPAIR PROCEDURES, (b) THE TESTING OF THE REPAIRED SYSTEM IS 46 TO BE WITNESSED BY AN INDEPENDENT THIRD PARTY, DESIGNATED BY THE CORTLANDVILLE TOWN BOARD, TO VERIFY THAT THE SYSTEM -IS OPERATING IN ACCORDANCE WITH CHA SPECIFICATIONS, (3) THAT THE ENTIRE SYSTEM BE INSPECTED AND TESTED IN AUGUST 2012 AND AUGUST 2013 TO VERIFY THE INTEGRITY OF THE SYSTEM'S REPAIRS AND FUNCTIONALITY, (4) THE TOWN BOARD RESERVES THE RIGHT TO REQUEST INSPECTION AND TESTING OF THE SUBJECT SYSTEM WITHIN THE NEXT TWENTY YEARS TO VERIFY THE INTEGRITY AND FUNCTIONALITY OF THE SYSTEM. THESE INSPECTION AND TEST a t _ _ REQUESTS WILL BE LIMITED TO FOUR, (5) ALL OF THE EXPENSES ASSOCIATED WITH ITEMS 2, 3 AND 4 ABOVE ARE AT NO COST TO THE TOWN OF CORTLANDVILLE, AND (6) REPORTS MUST BE SUBMITTED TO THE TOWN BOARD AND PLANNING BOARD DOCUMENTING ALL OF THE WORK DESCRIBED ABOVE WITHIN 30 DAYS OF COMPLETION OF THE WORK. SCOTT SMITH, APPLICANT/REPUTED OWNER - 730 NYS Route 13 - TM 47 #105.00-01-49.200 - Conditional Permit/Revised Site Plan APPROVED for 1,000 -gal. propane pumping station, as requested. NO CORTLANDVILLE FIRE DISTRICT - 999 NYS Route 13 - TM # (not provided) - ACTION Re: Request for storage container. Applicant will come back before Board at TAKEN later date w/alternative. Z_ ` PAMELA K. RANEY, APPLICANT/J. LEE AMBROSE, REPUTED OWNER 48 Raphael Drive - Part of TM #76.00-05-05.11 - Subdivision of land APPROVED as requested. 7i/7 MATTHEW & KELLY EATON, APPLICANTS/REPUTED OWNERS - 3233-3285 49 So. Hill Road (McGraw) - TM #108.00-03-17.000 - Subdivision of land APPROVED, as requested. Town Planning Board requests that CEO Tom Williams be asked to continue 50 assessment of Conditional Permit conformances concurrent with fire inspections, with Conditional Permit requirements being obtained from PZO Bruce Weber via /,� minutes/index of the meetinqs. Lf -" /7 tl, Joanitch, Board Secretary ch, Sent via e-mail to Ka RB Members, JF, BW & TW on 8/01/11. Joan INDEX OF ACTIONS — 2011 (T) Cortlandville Planning Board MEETING (ACTION Jo aS i o`Vd ary Sent via e-mail t aren/Kris, PB Members, JF, BW & TW on 9/28/11. Joan DATE NO. DESCRIPTION PAGE NO. 9/27/11 APPROVED MINUTES OF 30 AUGUST 2011 PLANNING BD. MEETING, as 51 submitted. _ DAVID & LORI LAW, APPLICANTS/ROBERT OWEN, REPUTED OWNER - NYS 52 ROUTE 41 (McGraw) - TM #88.00-01-06.000_ - REVISED Subdivision plat APPROVED as requested. MATTHEW & KELLY EATON, APPLICANTS/REPUTED OWNERS - 3233-3285 53 So. Hill Road (McGraw) - TM #108._00-03-17.000 - REVISED Subdivision plat APPROVED, as requested. .tel STEVE TERWILLIGER, APPLICANT/JOHN McGEE, REPUTED OWNER - NYS Route 13 So. - TM #105.00-01-44.000 - Continued review of pplications for 54 Subdivision, Site Plan Approval, and Aquifer Protection District Special Permit for proposed office building POSTPONED at request of applicant. / CORTLANDVILLE FIRE DISTRICT - 999 NYS Route 13 - TM # (not provided) - 55 Request for storage container POSTPONED until October meeting of Cortlandville Planning Board. TED McBRIDE, APPLICANT/REPUTED OWNER - 1349 Fisher Ave. - TM #76.19- 56 01-58.2 - Conditional Permit for pole barn APPROVED as requested. NO CROWN COURT, LLC, APPLICANTIWALMART STORES EAST, LP, REPUTED ACTION OWNER - 818 Bennie Road - TM #105.00-02-04.00 - Sketch Plan Conference " held for proposed 12,000 SF multi -tenant retail facility. TAKEN s� NO JOHN DEL VECCHIO, APPLICANT/REPUTED OWNER - 507 Hoy Road - TM ACTION #85.00-05-07.000 - Applicant will return in a couple of months with final 5 -lot Subdivision Plat. TAKEN TIM MALCHAK & GERALD CONTENTO, APPLICANTS/REPUTED OWNERS - 3827 US Rte. 11 - TM #87.04-01-16.000 - Conditional Permit for proposed 10 -unit 57 storage building POSTPONED until October meeting to allow applicants/rep to be present. Next month's meeting of (T) Cortlandville Planning Board will be held on 58 Wednesday, October 26th at 7:30 PM due to.a training conflict. Town of Cortlandville Planning Board recommends to the Town Board that 59 they consider adoption of regulations regarding hydrofracturing method for . natural gas extraction. �s Jo aS i o`Vd ary Sent via e-mail t aren/Kris, PB Members, JF, BW & TW on 9/28/11. Joan INDEX OF ACTIONS - 2011 (T) Cortlandville Planning Board �_ _ j MEETING (ACTION DATE NO. DESCRIPTION (PAGE NO. 10/26/11 60 APPROVED MINUTES OF 28 JUNE & 26 JULY 2011 PLANNING BD. MEETINGS, as submitted. TIM MALCHAK & GERALD CONTENTO, APPLICANTS/REPUTED OWNERS - 3827 US Rte. 11 - TM #87.04-01-16.000 - Conditional Permit for proposed 10 -unit 61 storage building APPROVED in accordance with dimensions shown on the drawing, with applicant to provide a picture of the proposed building. 5_7 TLC EMERGENCY MEDICAL SERVICES, APPLICANT/DAVID J. BUTLER, REPUTED OWNER - 4377 US Route 11 - TM #s 76.15-01-23.000 & 25.000 - 62 Revised Site Plan APPROVED for proposed two additions, as requested, with five (5) months allowed to remove debris from out front. l/ 5 CROWN COURT; LLC, APPLICANT/WALMART STORES EAST, LP, REPUTED OWNER - 818 Bennie Road - TM #105.00-02-04.00 - Site Plan & Aquifer 63 Protection District Permit applications for proposed 10,000 SF multi -tenant retail facility sent to the Cortland County Planning Department for their review. 5-17 ROGER SIMPSON, APPLICANT/JEFFREY CAMPBELL, REPUTED OWNER - 64 3957 US Route 11 - TM #87.13-01-41.100 - Conditional Permit for bagged coal' sales & chain-link fenced area APPROVED as requested. { WALDEN OAKS COUNTRY CLUB, INC., APPLICANT/REPUTED OWNER - 3369 -- 65 Walden Oaks Blvd. - TM #96.00-06-02.100 - Conditional Permit APPROVED for proposed storage barn, as requested. ll SCOTT WALTER, APPLICANT/REPUTED OWNER - 4367 NYS Route 281 (West Road) - TM #76.14-01-59.000 - Site Plan for proposed duplex APPROVED, as 66 requested. 66 LISA THOMAS, APPLICANT/PROP, INC., REPUTED OWNER - 3903 NYS Route 67 281 (West Road) - TM #86.17-01-02.111 - Conditional Permit for proposed used car sales APPROVED for a maximum of twenty (20) roadworthy cards, with no parking allowed on the grass. 4-1U -;� Joa ioTi`Bo4-rd S`, c' ry— �_ Sent via e-mail t aren/Kris, PB Members, JF, BW & TW on 10/28/11. Joan INDEX OF ACTIONS 201.1 - (T) Cortlandville Planning Board MEETING JACTION C' DATE NO, DESCRIPTION PAGE NO.. 11/29/11, 68 CROWN COURT, LLC, APPLICANT/WAL'MART-STORES EAST, LP, REPUTED OWNER - 818 Bennie Road TM #105.00-02-04.00 - Site Plan & Aquifer Protection District Permit applications for proposed 10;000 SF multi -tenant retail facility POSTPONED until December meeting at request of Engineer Feiszli. 69 APPROVED MINUTES OF 27 SEPTEMBER 2011 PLANNING BD. MEETING, as submitted. `- 70 DAVID & SUSAN YAMAN, APPLICANTS/LELAND & CAROLYN DAVIS,- REPUTED OWNERS - 3924 Perris Road - TM #85.00-01-32.100 -:Lot _Line Adjustment APPROVED as requested, with parcels to, be combined. INDEX OF ACTIONS - 2011 (T) CortlandvilTe Planning Board MEETING ACTION DATE NO. DESCRIPTION PAGE NO. 12/27/11 71 APPROVED MINUTES OF 26 OCTOBER 2011 PLANNING BD. MEETING, as submitted. �D(v CROWN COURT, LLC, APPLICANT/WALMART STORES EAST, LP, REPUTED OWNER - 818 Bennie Road - TM #105.00-02-04.00 - Site Plan & Aquifer 72 Protection District Permit applications for proposed 10,000 SF multi -tenant retail facility POSTPONED until January 2012 meeting. DAVID YAMAN, APPLICANT/TOMPKINS TRUST CO, REPUTED OWNER - 859 - NO 865 NYS-Route 13 - TM #95.00-10-04.000- Conditional & Aquifer Protection ACTION District Special Permits for Phases I & II of proposed strip mall. TAKEN DAVID M. & SUSAN M. DOWNES, APPLICANTS/LELAND W. & CAROLYN I. DAVIS, REPUTED OWNERS- Perris Road - TM #s 85.00-01-30.112 & 32.100 - 73 Lot Line Adjustment APPROVED as requested, to be -combined by deed description. ROGER F. WILCOX, APPLICANT/REPUTED OWNER - 4454 McClory Road - TM 74 #74.00-02-06.111 - Site Plan APPROVED for a manufactured home, as requested. / /1 WILLIAM PORTER, APPLICANT/281 GROTON CORP., INC. & WM. PORTER 75 REAL ESTATE, INC. REPUTED OWNER - Groton Ave. Plaza - Part of TM #86.13- 01-55.220 - Conditional Permit APPROVED for placement of three (3) sheds from 4/1/12 thru 7/31/12, with review at July 2012 Planning Board meeting. Jo i c*d 9b-c-f&ary— Sent via e-mail t aren/Kris, PB Members, JF, BW & TW on 12/30/11. Joan 6( TOWN OF CORTLANDVILLE PLANNING.BOARD Minutes of Regular Meeting - Tuesday, 25 January 2011 - 7:30 PM Town Hall Board Room - 3577 Terrace Road - Cortland, NY Board Members (*absent) Others Present Katherine Wickwire, Chairperson Bruce Weber, Town Planning/Zoning Officer Christopher Newell Joan E. Fitch, Board Secretary Nicholas Renzi John Folmer, Town Attorney Elizabeth.Ambrose _ *James Bugh Applicants & Public Present Steve Terwilliger, Applicant; Sharon Stevans, Glenn Anderson, Rose Bottoff, Kathleen Cole. REGULAR MEETING The Regular Meeting of the Town of Cortlandville Planning Board was called to order -by Chairperson Katherine Wickwire at 7:30 p.m. OLD BUSINESS Steve Terwilliger, Applicant/John McGee, Reputed Owner - NYS Route 13 - TM #105.00-01- 44.000 - Sketch Plan Conference for Subdivision, Site -Plan & Aquifer Protection District Special Permit - Proposed Office Building Chair Wickwire recognized the applicant who stated he is purchasing this parcel of land from the owner to construct a professional office building which will contain his real estate agency, presently located on Homer Avenue in the City of Cortland (Seven Valley Realty). There will be a portion of the building available to lease. He also would like to obtain ingress/egress from this lot to the adjacent lot where his son proposes to construct a convenience store w/fueling services (previously approved by the Town of Virgil Planning Board) in order to lessen the traffic from Webb Road. He would like to have the requested entrance off Route 13 service both parcels. Chair Wickwire asked where the entrance to the Virgil parcel was shown, and the applicant indicated same. Member Chris Newell asked Mr. Terwilliger if he had met with the NYSDOT, and he responded that he had met with them, but nothing has been granted; however, the NYSDOT, he stated, has to give him access to the property. He plans to install a pylon sign on the gas station site, but doesn't know if there will be one at the Route 13 office building entrance. Mr. Terwilliger stated that if the NYSDOT would not let him use the Route 13 entrance to access both parcels, then he would go back to the original plan which utilized Webb Road for the proposed store and fueling station. Construction of the store/fueling station is planned for this year. Chair Wickwire asked the applicant when the Board could expect a complete set of plans for the proposed professional building. She advised that the Board needed the plans which should include what the building would look like, giving architectural features, type of construction, proposed signage, landscaping, etc. PZO Weber asked Mr. Terwilliger if he had anything "preliminarily" from NYSDOT as to whether this location will be acceptable; if not, the applicant should find out if this location is feasible. Also, will the delivery tanker trucks come in off of Route 13 via the subject site entrance? Mr. Terwilliger could not answer that, but he would like to reserve the right to come off from Webb Road. Regarding a Stormwater Plan, the applicant stated he did not think one would be needed as the amount of land to be disturbed is smaller than 10,000 SF. Page 1 of 3 (T) Cortlandville Planning Board Regular Meeting Minutes 25 January 2011 Member Nick Renzi asked if he had responded to the NYSDOT's letter and the applicant responded he had not. Chair Wickwire advised that the Town Planning Board can't tell the applicant what to do, but they need to see exactly what your plans are. Mr. Terwilliger stated he had talked with the NYSDOT relative to the plan that he submitted to the Board. * PZO Weber stated that, in his quick review, he thought the applicant would be over the 10,000 SF, so a SWPPP would be required. Mr. Terwilliger said he would have his engineer, Tim Buhl,, address this issue. Member Renzi again reminded the applicant that this Board would like. a complete site plan with architectural features of the building, and to "pin down" the location of the future access drive. Mr. Terwilliger stated he would like Route 13 to be the main access. Chair Wickwire did not think he needed both entrances. The applicant advised the Board that the Town ' of Virgil has already approved the proposed gas station/store with Webb Road access, and he would like to keep that. The Webb Road access, he said, also feeds building lots next to the gas station/store lot, so it would be there regardless. Since the NYSDOT had requested that they be apprised of items regarding the subject, PZO Weber asked Mr. Terwilliger if he would like him to preliminarily forward the application (and what has been submitted) to the NYSDOT, and the applicant responded he thought that would be' okay. Chair Wickwire asked if a traffic study had been done, and Mr. Terwilliger responded that it had. Chair Wickwire concluded that Mr. Terwilliger should come back before this Board with a Site Plan, architectural features, stormwater management system, landscaping, and a NYSDOT response with regard to the proposed professional building's location. She then reviewed the Town's checklist with the applicant, who had been provided a copy; there was nothing on the list that should be indicated as "no," she advised. PZO Weber asked Mr. Terwilliger to have his engineer call him regarding the stormwater system. No Action Taken. NEW BUSINESS APD Enaineerine. Auulicant/Walmart Stores East. Reouted Owner NYS Route 13 (Walmart Supercenter Site) - So. Cortland - TM #105.00-01-22.211 - Onsite StoraLle Member Renzi stated there were three things that needed to be clarified regarding this site: (1) where snow was being stored, (2) where snow removal equipment was stored, and (3) the storage of baled cardboard at the back of the building. In accordance with the approved Site Plan, the storage location of the baled cardboard was okay. Chair Wickwire thought the view of the piled cardboard from the Kmart site was objectionable, although it is placed in accordance with the approved Site Plan. Member Renzi read a letter from Todd Markewicz (sp) who stated that they concurred with Pat Reidy of County Soil & Water regarding the locations of snow storage, particularly with regard to snow "overflow." A copy of this letter has been placed on file for the record. Member Renzi commented that he thought what Walmart was doing was satisfactory; he would not change the Site Plan. Regarding the snow equipment, Walmart would store it elsewhere if the issue was aesthetics. Member Renzi thought that it could be moved if it would not inconvenience the snow removal; but if it did, it could stay where it was as it was not that bad. Page 2 of 3 03 (T) Cortlandville Planning Board Regular Meeting Minutes 25 January 2011 At the conclusion of this brief discussion, a .motion was made by Member Renzi that the present onsite storage of snow, snow equipment, and cardboard ate approved as they are. The motion was seconded by Member Newell, with the vote recorded as follows: Ayes: Chairperson- Wickwire Nays: None Member Newell Member Renzi Member Bugh Member Ambrose Motion carried. This becomes Action #I of 2011. OTHER MATTERS Discussion of Conditional Permit Log Member Renzi had put together a 2010 Log of Conditional Permits issued, a copy of which has been placed on file. He explained all of the items which were gleaned from the Planning Board's summary of actions. The Board members appreciated all of Nick's efforts to track these permits. The Board agreed to review Nick's log and discuss it at the Board's next meeting. Discussion of Board's Required Training Chair Wickwire reported that the number of hours completed during 2010 for Board members was as follows: J. Bugh, 10; N..Renzi, 20; C. Newell, 14: K. Wickwire, 15; Member Ambrose needed three more hours by the end of December 2011. Only four hours are required .per year, with any excess carried over to the following year(s). Discussion of Walgreens - PZO Weber reported that he had emailed "her" asking where the testing results report was. She replied that she was "waiting for people who were higher up to approve the report." - ADJOURNMENT At 8:15 p.m., a motion to adjourn the meeting was made by Member Newell, seconded by Member Ambrose, with- all members present voting in the affirmative. J n E. Fitch, Board Secretary E-mailed to Town & KW, JB, CN, EA, NR, JF & BW on 4/25/11. Page 3 of 3 ATTENDANCE SHEET �. (T)-CORTL-ANDVILLE_Y �PKALN.WNG�BCIFARD� MEETING OF: 3 j (Your attendance is recorded in the meeting Minutes.) VRINTE:)Name: Representing/Regarding: Complete Address: ,S �wws ..e o� i� Gv. s �.��s (Zrr_ �� S L ).3E e 9�-_i66 2d eat' `//i v ,C/ V PLANNING BOARD -Meet-Ing, Only Im ). TOWN OF CORTLANDVILLE PLANNING BOARD Minutes of Regular Meeting - Tuesday, 22 February 2011 - 7:30 PM Town Hall Board Room - 3577 Terrace Road - Cortland, NY Board Members (*absent) Others Present Katherine Wickwire, Chairperson Bruce Weber, Town Planning/Zoning Officer Christopher Newell Joan E. Fitch, Board Secretary. Nicholas Renzi *Elizabeth Ambrose James Bugh Applicants & Public Present Steve Terwilliger, Applicant; Tad Murray & Chuck Feiszli, PE, for Intertek, Applicant; David Marin, Applicant; Robert Harter, Rose Bottoff, Kathy Cole, Tad Murray, Sharon Stevans. II REGULAR MEETING 1,1 The Regular Meeting of the Town of Cortlandville Planning Board was called to order by Chairperson Katherine Wickwire at 7:32 p.m. APPROVAL OF MINUTES - 30 NOVEMBER & 28 DECEMBER 2010 A motion was made by Member Chris Newell to approve the Town of Cortlandville Planning Board's Minutes of 30 November and 28 December 2010, as submitted. The motion was hseconded by Member Nick Renzi, with the vote recorded as follows: Ayes: Chairperson Wickwire Nays: None Member Newell Member Renzi Member Bugh Absent: Member Ambrose Motion carried. This becomes Action #2 of 2011. OLD BUSINESS Steve Terwilliger, ADDlicant/John McGee. Revuted Owner - NYS Route 13 - TM #105.00-01- 44.000 - Continued Review - Subdivision. Site Plan & Aa_uifer Protection District SD_ ecial Permit - ProDosed Office Building (Reference is made to the Planning Board's Minutes of 25 January 2011 for previous information.) Chair Wickwire recognized the applicant was returning before the Board regarding his proposed professional office building to be constructed on this site. She asked Mr. Terwilliger if he had heard anything from the NYSDOT; he responded that he had not contacted the DOT since the 25 January 2011 meeting of this Board. PZO Weber affirmed that he had forwarded the materials he had received to the NYSDOT, as requested by the applicant at the January meeting. PZO Weber stated that the NYSDOT has not indicated what their issues are until they have an application. They are aware of the project because they have received the materials from Town PZO, but until an application is made to, the NYSDOT by the applicant, they will not react. Mr. Terwilliger stated he has made an application, but has not talked with them since. He stated he has completed the 30 items on the checklist supplied to him by PZO Weber/Town Board. Chair Wickwire stated that those were the things that the Planning Board requires, but they need to know if the NYSDOT is going to allow a curb cut where shown on his plan; this would make a big difference. Im (T) Cortlandville Planning Board Regular Meeting Minutes 22 February 2011 . Mr. Terwilliger stated that he understood from the last meeting that he was supposed to return before this Board with the 30 items on the checklist completed; he has done this. He added that he thought PZO Weber was going to "send the stuff' to the DOT. PZO Weber responded that he had indicated "that I would forward to the DOT your plan, but that was for informational purposes for them; it's not for the Town to make an application, so you needed to make your application to DOT so that you could come back to this Board and say `I've made my application, here's what DOT is saying,' or they are reviewing it." The applicant then responded that he could do that, and the NYSDOT had communicated to him that they have to provide a cut to that property. He also wants to be able to have ingress/egress to the adjacent parcel where he has been approved by the Town of Virgil to construct a fueling station/ convenience store. This would bel better, he stated, for the Webb Road neighbors. He stated that he will bring in a traffic study for the Board. Member Renzi thought that the Planning Board "really needs to see the DOT comments." Chair Wickwire added that she didn't think anything could be done by the County without having a report from the DOT. Chair Wickwire asked about landscaping; Mr. Terwilliger indicated where shrubbery would be placed—in front of the building and some along the back line. Member. Renzi stated he would like to see more details on the building; they would not like another Essex Steel building. Chair Wickwire stated that the applications could be sent to the Cortland County Planning Department for their review once the DOT report is received. Member Renzi stated he would like to wait and see (1) the DOT's comments, (2) the design of the stormwater management system, (3) good architectural details on the building, (4) elimination of the sign on the roof, (5) the traffic study, and (5) the landscaping plan. PZO Weber commented that, normally, at this stage, the stormwater system is not done until further along; then, that info is forwarded to Pat Reidy of County Soil & Water for his review. Comments from County Planning need to be received in order for this Board to proceed. , Chair Wickwire stated that everything will be forwarded to County Planning when the requested information has all been received. Neighbors were present as they were concerned about traffic created by the adjacent proposed gas station project which is in the Town of Virgil. Chair Wickwire advised them that the proposed applications would be coming back to the Board after the County's review. No Action Taken. NEW BUSINESS David Marin. Auulicant/Franklin Paro. Reputed Owner - 3716 US Route 11 - TM #105.00-01- 22.211 - Conditional Permit for Storage Trailer Chair Wickwire recognized Mr. Marin who had placed a storage trailer (the trailer portion of a tractor -trailer) he had purchased on the subject property without obtaining a Conditional Permit (as shown on the sketch accompanying the application); he did not realize he had to do so until he received a letter from CEO Tom Williams. He stated that he is a contractor who previously stored his materials, etc. in a carport -type building on the site, but it was flooded, damaging his supplies, and he needed to get everything up off the ground. The property, he indicated on the application, is in the flood plain. Mr. Marin lives in a portion of Mr. Paro's main residence. Chair Wickwire recognized Mr. Harter, the immediate neighbor to the rear of the Paro property. He stated that he didn't mind if Mr. Marin had the trailer, but he doesn't like where it is as he had to look at that storage trailer every day. Chair Wickwire told him that storage trailers such as this - are not allowed without a permit. Mr. Marin was asked if the storage trailer could be moved, and he answered that it could, but the neighbor has other windows to look out, it's -not on his property, it's over 12 feet from his property line, and it's in no one's way. Mr. Harter reiterated Page 2 of 2 M (T) Cortlandville Planning Board Regular Meeting Minutes 22 February 2011 that he did not like looking at it. Chair Wickwire stated that if the storage trailer is infringing upon his neighbor(s) it has to go unless it's moved. Having the storage trailer utilized as a temporary fix was , discussed, but the applicant did not want a temporary solution. Chair Wickwire -offered to give the applicant three months to have the storage trailer on the property, then move it or sell it. Mr. Marin stated he did not realize it was going to be an issue. Town Attorney Folmer advised the -Planning_ Board that they needed to make it very clear that it is a violation to have the storage trailer there without a Conditional Permit. At the conclusion of a very -long discussion,,a motion was made by Member Newell to deny the Conditional Permit for .the existing storage trailer, with said trailer to be removed by 31 May 2011. - The motion was seconded by Member Renzi, with the vote recorded as follows: Ayes: Chairperson. Wickwire Nays: None Member Newell Member Renzi Member Bugh Absent: Member Ambrose Motion carried. This becomes Action #3 of 2011. Scott Smith. Applicant/Reputed Owner - 730 NYS Route 13 - TM #105.00-01-49.200 - Conditional Permit for LPG Tanks Chair Wickwire acknowledged that neither the applicant, nor his representative, was present to answer the Board's questions regarding this matter. - A motion ,was then made by Member Renzi to postpone the application for a Conditional Permit for. propane storage tanks until the 29 March 2011 meeting to allow for the applicant/ representative to be present. The motion was seconded by Member Newell, with the vote recorded as follows: Ayes: Chairperson Wickwire Nays: None Member Newell Member Renzi Member Bugh Absent: Member Ambrose Motion carried. This becomes Action #4 of 2011. Cortland Wood Products. Inc.. Applicant/Reputed Owner - McLean Road - TM #95.16-01- 01.000 - Site Plan Review for Proposed Shade Tarps Chair Wickwire acknowledged that neither the applicant, nor a representative, was present to answer the Board's questions regarding this matter. A motion was then made by Member Newell to postpone the application for proposed shade tarps until the 29 March 2011 meeting to allow for the applicant/ representative to be present. The motion was seconded by Member Renzi, with the vote recorded as. follows: Ayes: Chairperson Wickwire Nays: None Member Newell Member Renzi Member Bugh Absent: Member Ambrose Motion carried. This becomes Action #5 of 2011. Page 3 of 3 07 (T) Cortlandville Planning Board Regular Meeting Minutes 22 February 2011 Intertek Testing Services. Inc.. Applicant/Electrical Testing Laboratories. Reputed Owner - 3933 US Route 11 - TM #87.00-03-17.100 - Conditional Permit/Aquifer Permit for Proposed_ Addition Chair Wickwire recognized_ Charles Feiszli, PE, the applicant's engineer, and Tad Murray of ITS. Mr. Feiszli reported that the applicant is removing some buildings (total area of 7800± SF) from in back of their plant and is seeking a Conditional Permit to construct a 20,732± SF addition to the existing facility, as shown on the Site Plan accompanying the application. The new building would be similar in appearance to the main structure. A complete narrative, prepared by Resource Associates (Mr. Feiszli's firm) had been received by Board members and placed on file for the record. Mr. Feiszli stated that the Stormwater Pollution Prevention Plan was not required as disturbance of area is less than 10,000 SF. At the conclusion of the presentation, a motion was made by Member Newell to forward the applications to the Cortland County Planning Department for their review. The motion was seconded by Member Renzi, with the vote recorded as follows: Ayes: Chairperson Wickwire Nays: None Member Newell Member Renzi Member Bugh Absent: Member Ambrose Motion carried. This becomes Action #6 of 2011. OTHER MATTERS } Discussion of Walgreen's PZO Weber sent another email to "Kristy" (sp), copied to all, asking if upper management had made a decision yet on releasing the test results report. He has not heard back from the yet. PZO Weber stated he thought the Board should ask those involved to come back before the Board to answer the Board's questions. He suggested an email advising that the Board resolved that a report shall be submitted by the next meeting as to the results of the test, along with a plan to correct the deficiencies remaining in the system." A timetable would also be requested. A motion was then made by Member Renzi that the Town Planning Board asks Town PZO Weber to advise Walgreen's that their stormwater system testing report, remediation plan, and timetable to correct deficiencies is needed for next month's meeting. The motion was seconded by Member Newell, with the vote recorded as follows: Ayes: Chairperson Wickwire Nays: None Member Newell Member Renzi Member Bugh Absent: Member Ambrose Motion carried. This becomes Action #7 of 2011. Discussion of Pat Reidv's Report _(Cortland Co. Soil & Waterl Chair Wickwire stated that the report on Lowe's and Walgreen's had been received by all and it was very good. Walmart is doing what they needed to do. The former Walmart building has been leveled in preparation for the new Lowe's facility; they plan to start construction in the spring. Page 4 of 4 •.9 (T) Cortlandville -Planning Board Regular Meeting Minutes 22February 2O11:. J ADjouRNMENT' At 8:35 p.m.; a motion - to adjourn the meeting was -made by -Member Renzi, seconded by: Membein - James Bugh, with all members present.voting in the affirmativo. Page 5 of 5 ATTENDANCE SHEET v-(T)-CQRTLANDVI LLEPLANNING=BOAR.D-D MEETING OF: (Your attendance is recorded in the meeting Minutes.) � 5 �PR�12NLTLE-Dr Name: Representing/ Regarding: Complete Address: - � a �F ✓LJ�'7 T�cl ( 2�), N 1.C Lw Co �-D 11�,u �1,�'�� !. 933 JCS G� �o'l �(�-✓i V -PLANNING BOARD Meeting Only - TOWN OF CORTLANDVILLE PLANNING BOARD Minutes of Regular Meeting - Tuesday, 29 March 2011 - 7:30 PM Town Hall Board Room - 3577 Terrace Road - Cortland, NY Board Members (*absent) Others Present Katherine Wickwire, Chairperson Bruce Weber, Town Planning/Zoning Officer Christopher Newell Joan E. Fitch, Board Secretary Nicholas Renzi John Folmer, Town Attorney Elizabeth Ambrose James Bugh Applicants & Public Present Nancy Evans for Paula Fallon, Applicant; Steve Servies for Cortland Wood Products, Applicant; Scott Smith, Applicant; Chuck Feiszli, PE, for Intertek Testing, Applicant; Adam Heindel for Cortlandville Crossing, LLC, Applicant; Greg Leach for Leach Properties, Applicant. 11 REGULAR MEETING The Regular Meeting of the Town of Cortlandville Planning Board. was called to order by Chairperson Katherine Wickwire at 7:30 p.m. APPROVAL OF MINUTES — SO NOVEMBER & 28 DECEMBER 20 lO A motion was made by Member Chris Newell to approve the Town of Cortlandville Planning j Board's Minutes of 30 November and 28 December 2010, as submitted. The motion was seconded by Member Nick Renzi, with the vote recorded as follows: Ayes: Chairperson Wickwire Nays: None Member Newell Member Renzi Member Bugh Absent: Member Ambrose Motion carried. This becomes Action #2 of 2011. OLD BUSINESS Steve Terwilliger. Applicant/John McGee. Reputed Owner - NYS Route 13 - TM #105.00-01- 44.000 - Continued Review - Subdivision. Site Plan & Aa_uifer Protection District Special Permit - Proposed Office Building Applicant was not present. No Action Taken. Scott Smith. Applicant/Reputed Owner - 730 NYS Route 13 - TM #105.00-01-49.200 - Conditional Permit for Propane Storage Tanks Chair Wickwire recognized the applicant who was seeking a Conditional Permit to store propane tanks on the property which is occupied by his business, J. B. Smith Heating & Air Conditioning. He also had a "future" plan of a 30,000 -gallon tank or two 18,000 -gallon tank. The existing smaller tanks, he stated, are empty; all tanks are/will be located as shown on the sketch accompanying the application. /0 (T) Cortlandville Planning Board Regular Meeting Minutes 29 March 2011 { Member Nick Renzi commented that when Mr. Smith came before the Board for approval of his business at this location, he did not indicate that there would be any propane/propane tanks to be stored on the property; therefore, he was requested to come before this Board for a Conditional Permit to do so. Mr. Smith advised that there were quite a few more tanks there at present (20± 500 -gallon) than he would normally have. His business sets tanks up to fuel the furnaces, etc., that he installs. He has the tanks filled with propane by truck; eventually, he would like to fill his own tanks. In the future, the large tanks would be set on concrete saddles. He will be going over insurance requirements with PZO Weber, he stated. When asked the maximum number of empty tanks he would like to have on the subject site, Mr. Smith responded a maximum of six large tanks and ten of the smaller tanks. Chair Wickwire advised the applicant that, when he was ready, he should return before the Board before installing the 30,000 -gallon or two 18,000 -gallon tanks. PZO Weber stated that the tanks should be somewhat screened from view by placing them in back of his building. Member Renzi commented that the tanks should be fenced in. At the conclusion of the discussion, a motion was made by Member Chris Newell to approve the Conditional Permit for a maximum of 10 large propane tanks and 15 smaller propane tanks, as requested, with the tanks to be neatly placed behind the building. The motion was seconded by Member Renzi, with the vote recorded as follows: Ayes: Chairperson Wickwire Nays: None Member Newell Member Renzi Member Bugh Member Ambrose Motion carried. This becomes Action #8 of 2011. Cortland Wood Products. LLC, Avvlicant/Revuted Owner - McLean Road - TM #95.16-01- 01.000 - Site Plan - Provosed Shade Tarns Chair Wickwire recognized Steve Servies, representing the applicant who was seeking approval to construct large shade tarps, as shown on the drawings accompanying the application. The purpose of these tarps, which can be drawn open and shut like household curtains, is to protect outdoor lumber storage from the sun which discolors the wood (especially hard maple). Chair Wickwire asked how these would affect residents of nearby Lamont Circle. Mr. Servies stated the tarps were placed very tightly, secured by steel cables, and would not flap in the wind. Member Renzi asked about vegetation for buffers. Mr. Servies responded that the vegetation in the area is quite tall and there's a 40- to 50 -foot buffer plus a large berm. The tarps will be in place only during the warmer summer months, and then pulled back for the rest of the year. A motion was then made by Member Newell to approve the Site Plan for the proposed shade tarps, as requested. The motion was seconded by Member Renzi, with the vote recorded as follows: Ayes: Chairperson Wickwire Nays: None Member Newell Member Renzi Member Bugh _ Member Ambrose Motion carried. This becomes Action #9 of 2011. (T) Cortlandville Planning Board Regular Meeting Minutes 29 March 2011 Intertek Testing Services, Inc., Applicant/ Electrical Testing Laboratories, Reputed Owner - 3933 US Route 11 - TM #87.00-03-17.100 - Conditional Permit/Aquifer Permit for Proposed Addition (Reference is made to the 22 February 2011 Planning Board Minutes for additional information on the proposed project.) Chair Wickwire recognized the applicant's engineer, Chuck Feiszli, and acknowledged receipt of the Cortland County Planning Board's Resolution No. 11-04 of 16 March 2011, a copy of which has been placed on file for the record, along with the 21 March 2011 letter from Patrick Reidy, Water Quality Specialist with the Cortland County Soil & Water Conservation District. Chair Wickwire asked if anyone had any questions regarding the applications; no one did. At the conclusion of their brief discussion, a motion was made by Member Renzi to approve the Conditional Permit for the proposed new addition, as requested, with a recommendation made to the Town Board that they issue an Aquifer Protection District Special Permit and act as Lead Agency under SEQRA. The motion was seconded by Member Newell, with the vote recorded as follows: Ayes: Chairperson Wickwire Nays: None Member Newell Member Renzi Member Bugh Member Ambrose Motion carried. This becomes Action # 10 of 2011. NEw BUSINESS Paula Fallon. Applicant/Fallon Holdings. Reputed Owner - 1088 Commons Avenue - TM #86.09-04-12.000 - Site Plan for Proposed Storage Shed Chair Wickwire recognized Nancy Evans (Dr. Fallon's administrative assistant), representing the applicant who was seeking approval to place a 12 ft. by 20 ft. prefabricated storage shed, colored red, on this property to be used for storing of Christmas decorations utilized for her office. It would be placed as shown on the map accompanying the application. Photos depicting the shed were also attached thereon. There would be no cupola. Member Renzi commented that the shed would almost invisible from The Commons. He also felt that the storage shed should be constructed in the same style as the building. Regarding the red color, Member Renzi preferred that the color be a little more subtle. At the conclusion of the discussion, a motion was made by Member Newell to approve the Site Plan for the proposed storage shed, as requested. The motion was seconded by Member Elizabeth Ambrose, with the vote recorded as follows: Ayes: Chairperson Wickwire Nays: Member Renzi Member Newell Member Bugh Member Ambrose Motion carried. This becomes Action # 11 of 2011. 01 (T) Cortlandville Planning Board Regular Meeting Minutes 29 March 2011 Cortlandville Crossing. LLC. Applicant/Reputed Owner - NYS Route 13 (so. of Applebee's) - TM #95.20-02-06.000 - Site Plan & Aquifer Protection District Special Permit - Proposed Building Chair Wickwire recognized Adam Heindel of EXCEL Engineering, Inc. (Wisconsin) who gave a slide show presentation of what was being proposed at this location, namely a 12,889 SF building that will be utilized for mixed use building/retail with up to six tenants possible. There are 121 parking stalls proposed, with five of those being handicapped. A dumpster enclosure will be located at the northeast corner of the project, and a drive-thru will be constructed along the north side of the building. The building's construction will consist of masonry and EIFS exterior. All plans had been supplied to the Planning Board. The actual developer would be Banyan Tree Property Management Member Newell asked about traffic flow patterns with particular reference to the drive-thru end. Mr. Heindel stated that Cortlandville Crossing is a separate development, and he explained the traffic pattern to the Board. He stated that the two existing pylon signs would be removed and replaced with one large pylon. They also propose two monument signs, and others, as shown on the plans. Variances will be requested for the signage. Utilities were discussed, and it is estimated they will be required to have an onsite fire hydrant. The landscaping plan was displayed, along with a site lighting plan. Mr. Heindel advised that Aspen Dental will be occupying the western end of the proposed building; at this time they are the only known tenant. A sample of the building's exterior was shown to the Board. Chair Wickwire thought that the Board should have a drawing showing what the proposed building would look like, including architectural details, correct color, and landscaping planned. Mr. Heindel agreed to supply this drawing. PZO Weber asked Mr. Heindel if consideration was given to moving the building closer to the road. Mr. Heindel responded that it was looked at, but more weight was given to being consistent with the setbacks of the neighboring businesses. Member Renzi commented that the drawings were very good. He had, however, prepared a list of comments regarding his review of the plans, said comments being reviewed by the Board and then placed on file for the record. PZO Weber advised that a Stormwater Pollution Prevention Plan was not required because there is no increase in impervious area. However, the Board would like the plans to be reviewed by Patrick Reidy of Cortland County Soil & Water; there needs to be a $500 fee from the applicant. Mr. Heindel stated that the owner of the proposed developer, Philip Philippou (Garden City, NY), had made a comment just today about phasing the building, constructing just the Aspen Dental facility first and adding the other five units later. Regarding Member Newell's comment about the appearance of the proposed building looking bland, Mr. Heindel stated that the perspectives were not colored correctly and did not reflect how it would actually look. Chair Wickwire commented it would be better to have drawings showing the correct color. At the conclusion of a lengthy discussion, a motion was made by Member Renzi to forward the applications for Site Plan Approval and an Aquifer Protection District Special Permit to the Cortland County Planning Department for their review/ recommendations. The motion was seconded by Member Newell, with the vote recorded as follows: Ayes: Chairperson Wickwire Nays: None Member Newell Member Renzi Member Bugh Member Ambrose Motion carried. This becomes Action # 12 of 2011. (T) Cortlandville Planning Board Regular Meeting Minutes 29 March 2011 f A motion was then made by Member Renzi that the Stormwater Pollution Prevention Plan be reviewed by Patrick Reidy of Cortland County Soil & Water. The motion was seconded by Member Newell, with the vote recorded as follows: Ayes: Chairperson Wickwire Nays: None Member Newell Member Renzi Member Bugh Member Ambrose Motion carried. This becomes Action # 13 of 2011. Leach Properties. LLC. Avplicant/Greeory Leach, Reputed Owner - 1834 NYS Route 13N - TM #77.00-04-10.000 - Site Plan for Proposed Pole Barn Addition & Lean -To Chair Wickwire recognized the owner, Greg Leach, who was seeking approval to construct a 48 ft. by 54 ft. pole barn addition at the east end of his cold storage building to house their corrugated cardboard baling operation. He also would like to construct a 20 ft. by 68 ft. Essex Steel roof on the south side of the transfer station, and place 4300±" SF of asphalt at the rear (easterly) end of their existing shop building. Mr. Leach stated that he is pursuing the purchase of a coal delivery business which he would operate from his property, storing the bulk coal inside an existing five - bay cold storage building which has an existing 14 -ft. wide concrete pad for loading coal and to prevent seepage. He is also interested in the storage and resale of road salt, and will utilize this same building for that. There would be no floor drains. Everything meets the APDP requirements, he stated. Chair Wickwire then read aloud Part II of the Short Environmental Assessment Form. Negative responses were obtained to all questions in Part II. " A motion was then made by Member Newell for a Negative Declaration under SEQRA for the proposed pole barn addition and lean-to on the south side of the transfer station. The motion was seconded by Member Renzi, with the vote recorded as follows: Ayes: Chairperson Wickwire Nays: None Member Newell Member Renzi Member Bugh Member Ambrose Motion carried. This becomes Action # 14 of 2011. A motion was then made by Member Newell to approve the Site Plan for the proposed pole barn addition and lean-to on the south side of the transfer station, as requested. The motion was seconded by Member Renzi, with the vote recorded as follows: Ayes: Chairperson Wickwire Nays: None Member Newell Member Renzi Member Bugh Member Ambrose Motion carried. This becomes Action # 15 of 2011. OTHER MATTERS Discussion of Walareeri's 13 Iq (T) Cortlandville Planning Board Regular Meeting Minutes 29 March 2011. Member Renzi provided . the Board with a memo which gave the chronology bf the subject's stormwater problems since it was constructed. Resolution of the problem should be started now and finished by April, he stated. Methods to correct the problem were discussed. PZO Weber stated they should impress upon Walgreen's to take care of the -situation as soon as possible. Member Renzi would like to email file to PZO Weber who should forward it to the appropriate parties. At the end of a short discussion, a motion was made by Member Ambrose that the content of Member Renzi's 3/29/X1 memo to the Planning Board members and others, be forwarded to Walgreen's representatives by PZO Weber, with a completion date -for' repair of the stormwater management system set _as the last business day in June; if not _completed, the Board will examine the project and review its alternatives. 'The motion was seconded by Member Renzi, with the. vote recorded as follows:. , Ayes: Chairperson Wickwire Nays: None Member Newell Member Renzi Member Bugh Member Ambrose Motion carried. This becomes Action # 16 of: 2011. Discussion of Conditional Permits Member Renzi question how the issued Conditional Permits will be looked at to make sure that - they are taken care .of. PZO Weber responded that there are observations .conducted and if not completed, � it will be addressed. Given the Town's resources, they do the best they can: PZO Weber. -explained his duties in conjunction with CEO -Tom Williams. Member Renzi asked if they could possible review the log he had prepared; PZO Weber responded that CEO Williams is setting up a way to do this .during his fire inspections. Attorney John Folmer commented that the Town has discovered inspections that had not been done, and they are being taken care of as time permits. ADJOURNMENT At 9 p.m., a motion to adjourn the meeting was made by Member Newell, secondedr by Member Ambrose, with all members present voting in the affirmative. r _ ATTENDANCE SHEET _ fT) CORTLA0VI LLE PLANNING BOARD MEETIN OF.- F:�1�7 (Your attendance is recorded in the meeting Minutes.) PRINTED) Name: %O G�� c7 -k J/ vie S� Representing/ Regarding: Complete Address: ,)iss Sky,4fA 7-)o Q+ /3 C� , I ao Gc� Ef�ry p,ten V3S 1 gbl� 2i 15 i,1l /;V !i S r v- "PLANNING- BOARD'-MeetngOnly� JUN 2 7 2011 TOWN OF CORTLANDVILLE PLANNING BOARD Minutes of Regular Meeting - Tuesday, 26 April 2011 - 7:30 PM Town Hall Board Room - 3577 Terrace Road - Cortland, NY Board Members (*absent) Others Present Katherine Wickwire, Chairperson Bruce Weber, Town Planning/Zoning Officer Christopher Newell Joan E. Fitch, Board Secretary Nicholas Renzi John Folmer, Town Attorney Elizabeth Ambrose James Bugh Applicants & Public Present Daniel McIlwain for HEP Sales/No. Main Lumber, Applicant; Jim Grim, Steve Stuter & Robert Hanes for Dominion Transmission, Applicant; Adam Heindel for Cortlandville Crossing, LLC, Applicant; David White for Grossman's Bargain Outlet, Applicant; Chuck Feiszli, PE, & Tad Murray for Intertek, Applicant; Steve Terwilliger, Applicant; Scott Smith, Applicant. REGULAR MEETING The Regular Meeting of the Town of Cortlandville Planning Board was called to order by Chairperson Katherine Wickwire at 7:30 p.m. APPROVAL OF MINUTES — JANUARY & FEBRUARY 2011 A motion was made by Member Nick Renzi to approve the Minutes of the 25 January and 22 February 2011 Planning Board meetings were approved, as submitted. The motion was . seconded by Member Chris Newell, with the vote recorded as follows: Ayes: Chairperson Wickwire Nays: None Member Newell Member Renzi Member Bugh Member Ambrose Motion carried. This becomes Action # 17 of 2011. OLD BUSINESS Steve Terwilliger, Applicant/John McGee, Reputed Owner - NYS Route 13 - TM #105.00-01- 44.000 - Continued Review - Subdivision, Site Plan & Aquifer Protection District Special Permit - Proposed Office Building (Reference is made to the Minutes of the 1/ 25 / 11 and 2 / 22 / 11 Town Planning Board meetings for further information/ progress.) Chair Wickwire recognized the applicant who reported that he was returning before this Board as he had received an email from the NYSDOT today. PZO Weber stated that he had not received a copy of the subject email. Mr. Terwilliger reported that the NYSDOT lady who was preparing a letter had gone on vacation and will not return until tomorrow; therefore, Tim Buhl, PE, his engineer, had received an email "from her boss"(Mark Grainer) and he had made some copies for the PZO and Board members. A copy of this email has been placed on file for the record. The email was provided "to reach out to the Town and propose a get-together meeting to discuss future access along NYS Route 13 south of South Cortland -Virgil Road." It also requested that the t �, JUN 2 7 2011 (T) Cortlandville Planning Board Regular Meeting Minutes 26 April 2011 '-- Town include the DOT as an involved agency in the SEQR process on the subject project. Mr. �. Grainer concluded his email with " ... the letter should be in the mail by the end of the week." Chair Wickwire commented that the email does not say anything else about the proposed office building project. Member Renzi asked the applicant what he had provided to the NYSDOT, and Mr. Terwilliger stated that he had sent copies of maps and remarked that the DOT had lost the first set. He added that he had to file for a Building Permit with the Town of Virgil "by sometime in June." In the meantime, he hopes that he will receive a formal written response from the DOT regarding the subject project's ingress/egress for his (T)Virgil project (convenience store w/fueling facility) from NYS Route 13 which, at present, is approved for Webb Road. Chair Wickwire again requested a landscape plan. The applicant stated it was on the map, and he had given his engineer a list of what the Planning Board had requested, and the items requested had been added to the plan dated 7 February 2011, which had also been submitted to the NYSDOT. Chair Wickwire added that if the NYSDOT did not like the plan, then everything could change. Mr. Terwilliger stated that he would be willing to extend his roadway to the adjacent property line to the east, "trading off the Webb Road entrance for the Route 13 entrance." The NYSDOT prefers service roads so that any entrance off Route 13 would serve more than one property. Town Attorney Folmer asked if the plan submitted to the NYSDOT indicated both an entrance off Route 13 and off Webb Road; the applicant responded that it did. Mr. Terwilliger asked that his plans. be forwarded to the Cortland County Planning Department for their review. Member Newell stated it would be better to submit everything all at once: complete plans, stormwater plan, etc. PZO Weber stated that the stormwater plan could be a "contingency." But if the DOT doesn't grant the access where shown on the plan, then it changes the Site Plan —� with regard to different issues that County Planning may raise; however, the Town Planning Board has the ability to resubmit it to the County if that occurs. Mr. Terwilliger added that he had an earlier conversation this week with the DOT (regarding entrances/exits on Route 13) who had told him they said "we really can't tell you because we want to know what's going to happen with the rest of the properties." He then commented that he didn't own the rest of the properties. He stated that's why the DOT wants to meet with the Town to "discuss how you are going to handle it." Chair Wickwire responded, "We don't handle it. DOT handles it." She commented that the applicant has to handle it by showing the DOT what he wants and then asking if it would be approved or not. Chair Wickwire advised Mr. Terwilliger that she would like to see a better building. Mr. Terwilliger stated it was a regular commercial building that was wood frame with vinyl siding. Chair Wickwire asked if he couldn't do something "to dress it up. At the conclusion of this extensive discussion, a motion was made by Member Newell to send the applications for Subdivision, Site Plan Approval, and an Aquifer Protection District Special Permit for the proposed office building to the Cortland County Planning Department for their review, with a letter from the NYSDOT to be forwarded to them when it is received. The motion was seconded by Member Elizabeth Ambrose, with the vote recorded as follows: Ayes: Chairperson Wickwire Nays: None Member Newell Member Renzi Member Bugh Member Ambrose Motion carried. No Action Taken. Il0 JUN 27 2011 (T) Cortlandville Planning Board Regular Meeting Minutes 26 April 2011 Scott Smith, Applicant/Reputed Owner - 730 NYS Route 13 - TM #105.00-01-49.200 - Conditional Permit/Revised Site Plan for Propane Storage Tanks Chair Wickwire recognized the applicant who had submitted a Revised Site Plan indicating the placement of additional propane storage tanks. At the 29 March 2011 Planning Board meeting, Mr. Smith had received a Conditional Permit for a maximum of 10 large propane tanks and 15 smaller propane tanks, as requested, with the tanks to be neatly placed behind the building. He now wants to increase the tank storage to a maximum of 20 large (500 -gallon) and 20 small (100 - gal. & 48 -gal.) propane tanks, as shown on the plan. Mr. Smith stated that most of the tanks will be gone once the cold weather starts. The Board discussed possible screening, dumpster location, etc. Chair Wickwire asked if he could come back in June with a plan showing a fence, perhaps a stockade type to hide the tanks, tank locations, etc. At the -conclusion of the discussion, a motion was made by Member Newell .to approve the Conditional Permit/Revised Site Plan for a maximum of 20 large and 20 small propane tanks, with the plan to be revisited at the 28 June 2011 meeting of the Town of Cortlandville Planning Board. The motion was seconded by Member Renzi, with the vote recorded as follows: Ayes: Chairperson Wickwire Nays: None Member Newell Member Renzi Member Bugh Member Ambrose Motion carried. This becomes Action # 18 of 2011. Intertek Testing Services, Inc., Applicant/ Electrical Testing Laboratories, Reputed Owner - 3933 US Route 11 - TM #87.00-03-17.100 - Conditional Permit/Aquifer Permit for Revised New Addition (Reference is made to the 22 February and 29 March 2011 Planning Board Minutes for additional information on the proposed project.) At the March Town Planning Board meeting, the applicant received approval for a new addition, as requested. They applicant was now seeking approval to modify the approved Site Plan as stated in their 19 April. 2011 letter to PZO Weber from their engineer, Chuck Feiszli, of Resource Associates; a copy of this letter has been placed on file for the record. At the conclusion of a brief discussion, a motion was made by Member Renzi to approve the Conditional Permit/Site Plan for the proposed new addition, as revised. The motion was seconded by Member Jim Bugh, with the vote recorded as follows: Ayes: Chairperson Wickwire Nays: None Member Newell Member Renzi Member Bugh Member Ambrose Motion carried. This becomes Action # 19 of 2011. /Z JUN 27 2011 (T) Cortlandville Planning Board Regular Meeting Minutes 26 April 2011 Cortlandville Crossing. LLC. Applicant/Reputed Owner - NYS Route 13 (so. of Applebee's) - TM #95.20-02-06.000 - Site Plan & Auuifer Protection District Special Permit - Proposed Mixed Use/RetailBuilding (Reference is made to the Town Planning Board Minutes of 29 March 2011 for additional information.) Chair Wickwire recognized Adam Heindel of EXCEL Engineering, Inc. (Wisconsin) who returned before the Board for continued review of this project. Last month, the Board forwarded the applications/ plans to the County Planning Department for their review; the County's response has been received. Mr. Heindel stated that the owner wants to do the proposed six -unit strip mall in phases, starting with the Aspen Dental facility (5,000 SF). He gave out preliminary drawing C1.2 of 4/8/11 which showed the first phase. He also brought exterior samples which the Board looked at, preferring the "red." In response to Member Renzi's question, Mr. Heidel stated that they had received a letter of intent from Aspen Dental. The Board then reviewed the proposed traffic pattern for this development with specific regard to Contingency Item # 5 contained in the County Planning Department's Resolution No. 11-09 (date not provided). Chair Wickwire felt it was "confusing." Member Renzi went over the Town's "green space" requirements with Mr. Heindel, the architect. Impervious area was discussed. PZO Weber stated that there would be no increase in the impervious area; in fact, green space is being added. If his interpretation is challenged, it would be a matter to go before the ZBA. He has discussed his interpretation with both Dan Dineen and Pat Reidy. Town Attorney Folmer felt that PZO Weber's interpretation was done the appropriate way. Chair Wickwire continued review of the County Planning Board's recommendations. Mr. Heindel stated that the applicant intended to meet all of them. He also reported that he will have everything for next month's meeting and will address all contingencies/ recommendations made in the County's report. He added that the owner hasn't decided about other units/tenants at this time. No Action Taken. NEW BUSINESS HEP Sales, Applicant/H. S. Associates, Reputed Owner - 797 NYS Route 13 - TM #105.00- 03-04.000 - Outside Storage (Grandfathered? or New Permit?l Chair Wickwire recognized Daniel McIlwain of HEP Sales, appearing before the Board to request the storage of outside storage as they have had before. Member Renzi asked if the lumber could be moved so that it is not so visible; Mr. McIlwain replied that it was "not there right now." However, he wanted to keep the existing product storage. Height of lumber pile(s) was discussed. Mr. McIlwain stated that it did not have to be that high. Chair Wickwire commented that the Planning Board was trying to "green up" the area and make the entrance coming into the Town more attractive; she suggested maybe giving the applicant until October to see how the subject site is kept. The Board suggested that the applicant return for the July meeting with a plan describing what they want to do, making it presentable; then they will discuss it at that time. .l6 JUN 2 7 2011 (T) Cortlandville Planning Board Regular Meeting Minutes 26 April 2011 stations "across the street." PZO Weber advised that they will need to check with the County Health Department regarding compliance with fuel storage requirements. The construction yard will operate six days per week. Member Bugh advised that the adjacent motel (Day's Inn) has an agreement with nearby Suit Kote to not start before 7 a.m. Chair Wickwire advised that the subject site should be restored to its original condition when no longer needed. At the conclusion of a brief discussion, a motion was made by Member Renzi to approve the Conditional Permit for a Temporary Construction Yard, as requested, with fuel storage to be in compliance with the Cortland County Health Department's regulations. The motion was seconded by Member Newell, with the vote recorded as follows: Ayes: Chairperson Wickwire Nays: None Member Newell Member Renzi Member Bugh Member Ambrose Motion carried. This becomes Action #22 of 2011. OTHER MATTERS ✓ Cortland Pump: Member Renzi stated that this site, which has outside storage of tanks and gas pumps, is across the street from Walden Place. He asked if that was allowed. PZO Weber stated that he would look at their file to determine if their application indicated outside storage. Chair Wickwire asked that the owner should be asked to come in. PZO Weber added that, if it was not allowed, the owner should come before the Board. ✓ Conditional Permits: Member Renzi made a suggestion that when the Board approves a Conditional Permit, perhaps a memo indicating the Board's stipulations should be sent to the applicant. PZO Weber responded that, sometimes, the applicants ask for a copy of the Minutes, and a copy of that portion of the Minutes pertaining to a particular action is kept in the appropriate file. Town Attorney Folmer commented that this could present a problem due to the possibility of discrepancies between the memo and the actual Minutes. The staff her does not need to do more memos. ✓ Walmart: Member Renzi stressed the importance of sampling the four wells at Walmart. He stated that Walmart was very well organized and professional in performing the tests. The lack of mowing the Walmart berms was indicated; Chair Wickwire stated that they do not look good that way and should be mowed. Town Attorney Folmer stated he had received a complaint about overnight parking in the Walmart parking lot, even though there is a sign prohibiting this. ✓ Marin Storage Trailer in Polkville: Chair Wickwire acknowleged a letter received from Mr. Marin, asking if there was any solution to his denial of allowing a storage trailer at the Paro parcel. ADJOURNMENT At 9:40 p.m., a motion to adjourn the meeting was made by Member Renzi, seconded by Member Ambrose, with all members present voting in the affirmative. 4 •��^�� 1 n 'i Y 'i Y i 11 ..n. M JUN 27 2011 (T) Cortlandville Planning Board Regular Meeting Minutes 26 April 2011 A motion was then made by Member Renzi to have the applicant return for the Town of Cortlandville Planning Board's 26 July 2011 meeting with a formal plan for product display. The motion was seconded by Member Newell, with the vote recorded as follows: Ayes: Chairperson Wickwire Nays: None Member Newell Member Renzi Member Bugh Member Ambrose Motion carried. This becomes Action #20 of 2011. Mr. McIlwain then asked if the storage was "grandfathered in," and PZO Weber replied that the proposed storage doesn't appear to be in the same area. He will check review the applicant's original site plan on 27 April and get back to Mr. McIlwain. Grossman's Bargain Outlet, Applicant/New Plan Realtv, LLC, Reputed Owner - 3654 NYS Route 281 - TM #96.09-01-02.200 - Outside Storage Chair Wickwire recognized David White of Grossman's who was appearing before the Board at the request of PZO Weber regarding the business's product which was presently stored in the store's parking lot. Mr. White stated that there is no room in the store for these seasonal items, and that they will be gone by September. The units, he stated, are wrapped so they can't be stolen. Chair Wickwire stated that there should be no outside storage, and next year the store should find someplace else to keep it. Mr. White commented that it would be a hardship if the outside storage is not allowed. PZO Weber suggested allowing the present storage only at this time, but not bring in any additional product. Mr. White stated that he had other deliveries scheduled to come in. Chair Wickwire suggested getting rid of seasonal things for this year until the end of August and then everything should be gone. After a brief discussion, a motion was made by Member Renzi to allow the applicant to have existing outside storage until the end of August, and then the Town of Cortlandville Planning Board will review what's planned for next year in this regard. The motion was seconded by Member Ambrose, with the vote recorded as follows: Ayes: Chairperson Wickwire Nays: None Member Newell Member Renzi Member Bugh Member Ambrose Motion carried. This becomes Action #21 of 2011. Dominion Transmission, Inc., Applicant/Anthony V. Tinelli, Reputed Owner - US Route 11 (former Skvline Diner site) - TM #97.02-01-06.000 - Conditional Permit for Temporary Construction Yard Chair Wickwire recognized James Grim of Dominion who introduced Bob Hanes and Steve Stuter who accompanied him. The company is requesting a Conditional Permit to store equipment and materials on this 3± acre site temporarily (until November 2011) as outlined in their 26 April 2011 letter to the Town of Cortlandville. Dominion is presently replacing pipeline in the area. Items will be stored onsite as shown on the plan accompanying the application. In response to Member Renzi's question regarding fuel storage, Mr. Grim stated the applicant intends to set a fuel tank on a concrete pad in a diked area. "Road fuel" will come from the /Y ATTENDANCE SHEET �(I')'CQRTL-AN VD ILLE CP_LANNING BOARD MEETING OF:�ab�l j (Your attendance' is recorded in the meeting Minutes.) _ _PR_ INTED) Name: ir Representing/ Regarding: Complete Address: '' 'Cl/ ge S'a.�c,S �D �� I 7 Q? 6 S cv r�-lon a1 )7 Gr'r`I46 M r ��c► . (At 5r�w�e- 4� szc %�Ui s'R�'�f �tl 5 , iJOMrIU�Li�i�IG+//P YA+�,d .7q5 W4*0 CLARMSdut4 / (.W. 2 30/ AC„/I�� %P��4'.... ('��l� (^i i3Gttt �.a� 2 ,_.PLANNING BOARD Meeting Only 0 � JUN 2 8 2011 1 TOWN OF CORTLANDVILLE PLANNING BOARD Minutes of Regular Meeting - Tuesday, 31 May 2011 - 7:30 PM Town Hall Board Room - 3577 Terrace Road - Cortland, NY Board Members (*absent) Others Present Katherine Wickwire, Chairperson Bruce Weber, Town Planning/Zoning Officer Christopher Newell Joan E. Fitch, Board Secretary Nicholas Renzi John B. Folmer, Town Attorney Elizabeth Ambrose James Bugh Applicants & Public Present Gregory Leach for Leach Properties, Applicant; Attorney David Alexander for Joanne Condron, Applicant; Steve Terwilliger, Applicant; David Marin, Applicant; Adam Heindel for Cortlandville Crossing, Applicant; David Law, Applicant; Richard Beebe & Attorney Patrick Snyder for Redding - Hunter, Inc., Applicant; Kenneth Osborn, David Brandstadt & Paul Coen for Midstate Veterinary Services, Applicant; Gary P. (illegible) for Vision Resale Center, Applicant; Lee Johnson, Applicant; John DelVecchio, Paul Shememan, PE & Attorney John DelVecchio for John DelVecchio, Applicant; Frank Paro, Bob & Betty Owen, Craig Umbehauer. 11 REGULAR MEETING 11 The Regular Meeting of the Town of Cortlandville Planning Board was called to order by Chairperson Katherine Wickwire at 7:32'p.m. APPROVAL OF MINUTES - 29 MARCH 2011 A motion was made by Member Nick Renzi to approve the Minutes of the 29 March 2011 Planning Board meeting, as submitted. The motion was seconded by Member Chris Newell, with the vote recorded as follows: Ayes: Chairperson Wickwire Nays: None Member Newell Member Renzi Member Bugh Member Ambrose Motion carried. This becomes Action #23 of 2011. OLD BUSINESS Leach Properties. LLC, Applicant/Gregory Leach, Reputed Owner - 1834 NYS Route 13N - TM #77.00-04-10.000 - Revised Site Plan Chair Wickwire recognized Greg Leach who stated he had been approved, in March, to construct a 48 ft. by 54 ft. building at the location shown on the original Site Plan. He now would like to construct that building's south end closer to the property line that originally requested (to within 5.5 feet instead of 10.5 feet), in line with their mini storage facility. The reason, he stated in his 5 / 23 / 11 narrative was to "maximize our space." After the Board's review of the Revised Site Plan, a motion was made by Member Newell to approve the Revised Site Plan for the proposed pole barn addition and leanto on the south side of the transfer station, as requested. The motion was seconded by Member Renzi, with the vote recorded as follows: JUN 29 2011 a� (T) Cortlandville Planning Board Regular Meeting Minutes 31 May 2011 Ayes: Chairperson Wickwire Nays: None Member Newell Member Renzi Member Bugh Member Ambrose Motion carried. This becomes Action #24 of 2011. Steve Terwilliger. Avplicant/John McGee. Reputed Owner - NYS Route 13 - TM #105.00-01- 44.000 - Continued Review - Subdivision. Site Plan & Aauifer Protection District Special Permit - Proposed Office Building (Reference is made to the Minutes of the 1/25/11, 2/22/ 11 and 4/29/ 11 Town Planning Board meetings for further information/ progress.) Chair Wickwire reported that just today she had received a 31 May 2011 letter, addressed to her, from Joseph Flint, PE, Acting Director, Planning & Program Management Group, NYS Department of Transportation, Region 3 in Syracuse, a copy of which has been placed on file for the record. The letter reiterated previous correspondence to Mr. Terwilliger, and then stated that "the Region is of the opinion that the current submission is lacking of sufficient information to make a decision. As such, and a requirement of a highway work permit, the Department is requesting a full build -out scenario for the existing large parcel that will indicate proposed development and a vehicular access plan for the site. If development is not planned, the scenario should utilize the maximums allowed under current zoning." Mr. Terwilliger stated that he had not received a copy of this letter, so Chair Wickwire let him read her copy; a copy was also provided to the applicant for his files. Chair Wickwire advised that the DOT was looking for information on the balance of the 18 -acre parcel. PZO Weber stated they were "looking for some kind of concept as to how development of remaining land potentially will occur, and how that access can be tied into this access." Member Renzi advised the applicant that he needed to talk with the DOT about what exactly they want and what he could do. Mr. Terwilliger responded that he could show a service road to the boundary line of his parcel into the McGee parcel. Chair Wickwire added that "we need something that says exactly what you are going to do with regard to access." Member Renzi asked the applicant to address the County Planning Department's concerns, in writing. Chair Wickwire reminded Mr. Terwilliger that the Board still wanted a landscaping plan. He was asked to come back before the Board when he had everything together. No Action Taken. David Marin. Avvlicant/Franklin Paro. Reputed Owner - 3716 US Route 11 - TM #105.00-01- 22.211 - 2/22/11 Denial of Conditional Permit for Storage Trailer Chair Wickwire recognized the applicant who had requested that the Board review their 22 February 2011 decision to deny a Conditional Permit for the existing storage trailer, with said trailer to be removed by 31 May 2011. (Reference is made to those Minutes.) Also accompanying the applicant was Mr. Paro, the property's owner. The subject trailer has been there since November of 2010, without the approval of the Planning Board. Chair Wickwire stated that she understood why they purchased the trailer (because of previous flooding of the applicant's building materials when stored at a lower elevation). Mr. Marin thought the use of the storage trailer would be okay, when it is not allowed without a 4N 2 8 2011 (T) Cortlandville Planning Board Regular Meeting Minutes 31 May 2011 Conditional Permit. Mr. Paro, the owner who supports the use of the subject trailer, said that the neighbor, Mr. Harter, who objected to its location, cannot see much of it. PZO Weber stated that anything more than six foot is considered a structure and must adhere to the setback requirements. He then advised that the applicant had options; there are things you could discuss with the Planning Board, e.g., move the trailer to another location on the property or put the trailer inside a structure. The applicant and owner were told they should first contact Tom Williams, CEO, with regard to a permit for a structure. Then contact PZO Weber; the actual use would need to be determined, and a site plan, etc. should be prepared and an application made to this Board for approval of any structure that would be used for commercial use. A pole barn would be a structure. PZO Weber stated that if the applicant constructed a structure 42 feet long by 12 feet wide, the trailer could be backed into it, basically like a garage. PZO Weber said that if the applicant/owner would stop in his office on 1 June 2011, he would assist them and go over everything with them. At the conclusion of the discussion, a motion was made by Member Newell to extend the existing storage trailer removal time from 31 May 2011 to 31 July 2011. The motion was seconded by Member Renzi, with the vote recorded as follows: Ayes: Chairperson Wickwire Nays: None Member Newell Member Renzi Member Bugh Member Ambrose Motion carried. This becomes Action #25 of 2011. Cortlandville Crossing. LLC. Applicant/Reputed Owner - NYS Route 13 (so. of Applebee's) - TM #95.20-02-06.000 - Site Plan & Aquifer Protection District Special Permit - Proposed Mixed Use/Retail Building (Reference is made to the Town Planning Board Minutes of 29 March & 26 April 2011 for additional information.) Chair Wickwire recognized Adam Heindel of EXCEL Engineering, Inc. (Wisconsin) who returned before the Board for continued review of this project. He stated that he has submitted revised plans in accordance with the Cortland County Planning Department's suggestions contained in their April 15, 2011 report to the County Planning Board, and all of their comments have beeen addressed. The Town Planning Board concluded that since the revisions were minor, there was no need to resubmit the plans to County Planning again. Member Renzi stated that he would like a copy of their Stormwater Pollution Prevention Plan and a Maintenance Plan. Mr. Heindel also brought along updated material samples of the proposed exterior. He then, again, reviewed the proposed traffic patterns, and explained the minor changes made to the drawings. PZO Weber asked if there had been a decision made regarding the TSC's existing outside storage, and Mr. Heindel stated it should remain "just about where it is now." He also said that he had talked with the existing tenants, and they had no objection to what was being planned. Town Attorney Folmer then asked about a waterline easement; it is fine, but should provide that it be constructed according to Town specifications and be accepted by the Town. Member Renzi the applicant/rep to please respond, in writing, to the County Planning Board's resolution. Mr. Heindel reported that a lease has been signed with Aspen Dental. J U N 2 8 2011 9q (T) Cortlandville Planning Board Regular Meeting Minutes 31 May 2011 PZO Weber advised that Pat Reidy of County Soil & Water has already seen the Stormwater Plan and agrees that is satisfactory. At the conclusion of this discussion, a motion was made by Member Renzi to approve the Site Plan for the proposed new mixed use/retail building, as requested, with a recommendation made to the Town Board that they issue an Aquifer Protection District Special Permit and act as Lead Agency under SEQRA. The motion was seconded by Member Newell, with the vote recorded as follows: Ayes: Chairperson Wickwire Nays: None Member Newell Member Renzi Member Bugh Member Ambrose Motion carried. This becomes Action #26 of 2011. NEW BUSINESS Joanne Condron. Applicant/ Reputed Owner - 1554 & 1540 East River Road - TM #87.00-03- 02.000 - Subdivision of Land Chair Wickwire recognized Attorney David Alexander, representing the applicant who was seeking approval for a three -lot subdivision of her 134± acre parcel, as shown on the map accompanying the application. It was noted that the Zoning Board of Appeals had just granted a variance for a lot with an area less than allowed, as one of them was less than one acre. A motion was made by Member Newell to approve the subdivision as requested. The motion was seconded by Member Elizabeth Ambrose, with the vote recorded as follows: Ayes: Chairperson Wickwire Nays: None Member Newell Member Renzi Member Bugh Member Ambrose Motion carried. This becomes Action #27 of 2011. David & Lori Law. Applicants/Robert Owen. Reputed Owner - NYS Route 41 (McGraw) - TM #88.00-01-06.000 - Subdivision Chair Wickwire recognized David Law who stated he had purchased 43± acres of land from the owner, but Mr. Owen would like 2.65± acres back so a subdivision was needed, as shown on the map accompanying the application. In response to PZO Weber's question, Mr. Law stated that he had discussed the proposed subdivision dimensions with John Helgren of the County Health Department. J U N 2 9 2011 (T) Cortlandville Planning Board Regular Meeting Minutes 31 May 2011 With no further discussion, a motion was made by Member Newell to approve the subdivision of land, as requested. The motion was seconded by Member Renzi, with the vote recorded as follows: Ayes: Chairperson Wickwire Nays: None Member Newell Member Renzi Member Bugh Member Ambrose Motion carried. This becomes Action #28 of 2011. Redding -Hunter, Inc., Applicant/Reputed Owner - Starr Road - TM #s 96.09-01-58.200„ 59.200. 62.000 & 63.000 - Conditional Permit & Aquifer Protection District Special Permit Chair Wickwire recognized RH President Richard Beebe and Attorney Patrick Snyder, representing the applicant who was seeking a Conditional Permit to remove an existing residential structure and construct a 6680 SF addition to its light industrial/ manufacturing facility with additional accessory parking. At its previous meeting, the ZBA granted a variance for a light industrial use in a Business District. The company's representatives stated they had reviewed County Planning's report/ resolution and had no problem with their recommendations. Regarding the accessory parking, Member Renzi stated that the parking spaces should be 10 ft. by 20 ft. Mr. Beebe said that he would provide a Stormwater Pollution Prevention Plan, and that there would be no floor drains, except in the bathroom. No toxic materials would b used. Member Renzi also commented that the applicant should provide common names of landscaping items. He also asked the applicant to green spaces on the plan, along with stormwater flow to the two drywells. Lighting will be on the side of the building. All of the parcels will be combined into one deed, according to Attorney Snyder. All of the contingencies/ recommendations contained in the County Planning Board's Resolution No. 11-17 of 18 May 2011 were reviewed. At the conclusion the discussion, a motion was made by Member Renzi to approve the Conditional Permit to remove the existing residential structure and construct a 6680 SF addition, with a recommendation made to the Town Board that they issue an Aquifer Protection District Special Permit and act as Lead Agency under SEQRA. The motion was seconded by Member Newell, with the vote recorded as follows: Ayes: Chairperson Wickwire Nays: None Member Newell Member Renzi Member Bugh Member Ambrose Motion carried. This becomes Action #29 of 2011. Midstate Veterinary Services, Applicant/Charles & Patricia Dillon, Reputed Owners - 806 NYS Route 13 (former Red Barn Ceramics) - TM #105.08-01-06.200 - Site Plan Review & Aquifer Protection District Special Permit - Proposed Veterinary Offices Chair Wickwire recognized Paul Coen, who introduced David Brandstadt and Ken Osborn, representing the applicant who was seeking approval to move their large -animal veterinary clinic into this building after it has been renovated. Midstate Veterinary Services has purchased the property and plans to open as soon as possible. Chair Wickwire informed the representatives that the Board would like a drawing showing what the new facility would look like, including exterior color(s). Mr. Coen stated that the colors would Z, JUN 2 8 2011 (T) Cortlandville Planning Board Regular Meeting Minutes 31 May 2011 be Hunter green (roof) and khaki/beige walls with a knee -wall of stone. Member Renzi advised that parking spaces should be 10 ft. by 20 ft., and the sign height should be limited to 8 feet. He also commented on what else was needed on the plan. At the conclusion the discussion, a motion was made by Member Renzi to send the applications for Site Plan Approval and an Aquifer Protection District Special Permit of the proposed new veterinary offices to the Cortland County Planning Department for their review. The motion was seconded by Member Newell, with the vote recorded as follows: Ayes: Chairperson Wickwire Nays: None Member Newell Member Renzi Member Bugh Member Ambrose Motion carried. This becomes Action #30 of 2011. Vision Resale Center, Avulicant/Wm. H. Porter Real Estate, Reuuted Owner - Groton Ave. Plaza - TM #s 86.13-01-60.100 & 62.100 - Conditional Permit for Proposed Used Vehicle Tent Sale Chair Wickwire recognized Gary P., representing the applicant (a $5 million corporation) who was seeking a Conditional Permit to conduct a used vehicle tent sale from 16 June through 26 June 2011 at the location indicated on the sketch plan accompanying the application. The proposed area would be between the existing CoffeeMania and the "main buildings." He advised that this was part of a marketing survey to see which marketing locations were viable. They have already conducted these surveys in other areas and want to determine if they can "draw the people from Ithaca and from as far away as 50 miles in all directions." They propose to bring in about 85 used vehicles (driven individually from Binghamton) and erect a 20 ft. by 40 ft. tent which would be utilized to conduct the actual sale, hoping to attract 100 potential buyers per day. A photocopy of the tent to be used accompanied the application. Member Renzi stated that these tents do not look very nice; Mr. P stated he would obtain a tent locally which would meet the Board's approval. Additionally, Mr. P. stated that if this sale was successful, his company would work with the Town to construct a multi-million dollar facility as a permanent business. Chair Wickwire advised the representative that the Board needed to decide if the request was something they wanted to approval at all. Chair Wickwire asked about traffic on the site; the present parking lot "is a mess" she stated. There are many holes and no designated driving lanes. There is traffic onsite entering and exiting at CoffeeMania, Hannah's Flowers, plus the other businesses in the strip mall. Traffic goes every which way and the lot is not conducive to this type of sale. PZO Weber commented that the submitted drawing was really not accurate to what's in the field. Part of the Board's review is to take into consideration vehicle and pedestrian safety. Member Elizabeth Ambrose thought that 85 vehicles would be "a lot of vehicles" to put in the proposed location. Chair Wickwire suggested that the applicant come back with a different location. Mr. P. disagreed with the Board's opinion that the problem was the size/condition of the parking lot and its lack of designated driving lanes. At the conclusion the discussion, a motion was made by Member Renzi to deny a Conditional Permit for the proposed used vehicle tent sale, based upon traffic flow and the condition of the parking lot. The motion was seconded by Member Ambrose, with the vote JUN 29201 P11 (T) Cortlandville Planning Board Regular Meeting Minutes 31 May 2011 recorded as follows: Ayes: Chairperson Wickwire Nays: None Member Newell Member Renzi Member Bugh Member Ambrose Motion carried. This becomes Action #31 of 2011. Mr. P. vehemently objected to the Board's action and asked for clarification "so he could testify in court." PZO Weber advised, "Your denial was based on all of the information that you supplied the Board ... You indicated 85 cars. If you came in here and said ten cars, maybe the decision would have been different. But 85 cars is a lot of cars in that location and creating a lot of traffic. You indicated you were looking to trying to get 100 people a day. All of those things came into play for the Board to make their decision, not one specifically." John DelVecchio. Applicant/Reputed Owner - 507 Hov Road - TM #85.00-05-07.000 - Subdivision Chair Wickwire recognized Paul Shememen, PE, John DelVecchio, and his son, Attorney John DelVecchio who explained that this was originally a 24 -lot subdivision and now only four lots are being proposed, as shown on the "Proposed Site Plan, Hoy Road Subdivision," dated May 2011 and prepared by PLS Engineering, PC of Tully, NY. The access was from a 60 -foot wide private driveway, wide enough to meet the Town's specifications should they chose to dedicate it to the Town at some future time. PZO Weber explained that they are flag lots with access onto Hoy Road, in addition to a dedicated right-of-way to the driveway. PZO Weber asked the applicant if he could update everyone regarding the Stormwater Pollution Prevention Plan dealing with quality and quantity, as it was his and Pat Reidy's opinion that a full one was necessary based on the Town's regulations. Engineer Shememen replied that he had completed a basic one and submitted it for review, but he had received no response as yet. Pat Reidy had provided him with a lot of information. PZO Weber also advised that, under the Town's Subdivision Regulations, the Town Planning Board has the ability to require a Stormwater Plan separate from the stormwater regulations that are in the zoning portion of the Town Code. Attorney DelVecchio responded that the proposed subdivision includes the four lots and it was their position that his client was afforded an exemption for the approved four lots. That exemption, he stated, specifically was granted under the prior ordinance and the proposed subdivision plan does not include that prior approved subdivision. PZO Weber stated that the exemption was for "these four lots. You've used up the four -lot exemption for this whole parcel. You cannot continually break the parcel down by four over and over again, claiming that exemption." Attorney DelVecchio stated that their interpretation was different, and any ambiguity in the Code must be resolved in favor of the landowner. Chair Wickwire asked if there was still a problem with water coming down off the hill onto the Withey property. Member Renzi stated he had called Mr. Withey who said he no longer has a problem. JUN 2 9 2011 0 (T) Cortlandville Planning Board Regular Meeting Minutes 31 May 2011 At the conclusion an extensive discussion, a motion was made by Member Renzi to forward the application for subdivision approval to the Cortland County Planning Department for their review. The motion was seconded by Member Newell, with the vote recorded as follows: Ayes: Chairperson Wickwire Nays: None Member Newell Member Renzi Member Bugh Member Ambrose Motion carried. This becomes Action #32 of 2011. Lee Johnson - 1832 NYS Route 13 - TM #77.00-04-15.000 (Not on Agendal PZO Weber stated that Mr. Johnson had requested to speak to the Board, time permitting. Chair Wickwire recognized Mr. Johnson who addressed the Board, stating that two years ago (ZBA, April 2009) he had requested a variance from the Town ZBA for a mobile home at 1833 NYS Route 13, pending the construction of his house. The variance was granted to allow him to live in the mobile home for a period of one year, with construction of a new house to be completed within two years and, upon completion of the new home and issuance of a Certificate of Occupancy, the mobile home must be removed within 30 days. He reported that he had been developing the property and now would like an extension on that variance for one more year. PZO Weber explained that the ZBA had met earlier this evening and did not realize Mr. Johnson desired to talk with them, so he remained for this meeting which commenced a few minutes later. PZO Weber advised Mr. Johnson that the Town Planning Board does not have the authority to grant this extension. PZO Weber stated he would put Mr. Johnson on the June ZBA Agenda and asked him, in the meantime, to put something in writing to give to the ZBA regarding his request, Cortland Pump & Equipment, Inc., Applicant/JPB, LLC, Reputed Owner - 842 Bennie Road - TM #105.00-01-22.100 - Conditional Permit for Outside Storage Chair Wickwire commented that neither the applicant, nor a representative, was present regarding this application. PZO Weber stated he had indicated when this meeting was and that someone should be here. He stated he will call them and ask them to appear at the June meeting. If they fail to appear, the Board has the authority to deny the requested Conditional Permit. A motion was made by Member Renzi to postpone the Conditional Permit request for outside storage until the 28 June 2011 meeting in order to allow the applicant/ representative to be present. The motion was seconded by Member Bugh, with the vote recorded as follows: Ayes: Chairperson Wickwire Nays: None Member Newell Member Renzi Member Bugh Member Ambrose Motion carried. This becomes Action #33 of 2011. JUN 2 8 2011 �LR (T) Cortlandville Planning Board Regular Meeting Minutes 31 May 2011 OTHER MATTERS ✓ Walmart Berm: Member Renzi visited the site. Everything looks fine with regard to landscaping, except for the mowing of the berms "which seems to have fallen through the cracks." The mowing contractor told the manager that they were instructed to "chop down the grass every two months" at these locations, and it looks bad, especially along Route 13. Drawings are clear that it should be mowed, the same as the lawn areas. ✓ Doug's Fish Fry Parking Lot: Chair Wickwire reported that the lot is full of water and has been for quite some time. There appears to be some sort of drainage problem there. PZO stated the parking lot to the east of it all drains in that direction. Doug's is dealing with all the water from the entire plaza; since it has been such a wet spring, probably the drywells installed are full and the ground is saturated. Fifteen years ago, when this Board was reviewing projects, stormwater was not a big issue. ADJOURNMENT At 9:15 p.m., a motion to adjourn the meeting was made by Member Newell, seconded by Member Ambrose, with all members present voting in the affirmative. Y 'i i u Edi ATTENDANCE_ SHEET _ (L�_CORTLANDVILLE) PLANNING BOARD MEETING OF; �--JI-_ _ I J (Your attendance is recorded in the meeting Minutes.) V I PRINTED Name: 1 a�- eP //71 fah 17.5a� NJ �P ur �� r7 � [� r�r✓ �2ti .► � �s�a�-v� C091A Z)* Dj Representinn7g/Regarding: Complete Address: �O9n�c (oni�,(2a.✓ Z��.O�.�s, l� 417Wn. ,vd. IIIVi30W IU7_.5 rJ Ce R rWwO r lv ff a / Ra" 7URDI U iSloN S� /4Tc /0 ince° t 1 - lizo LZ -F-4- i PLANNING BOARD Meeting Only [M AUG 222011 TOWN OF CORTLANDVILLE PLANNING BOARD Minutes of Regular Meeting - Tuesday, 28 June 2011 - 7:30 PM Town Hall Board Room - 3577 Terrace Road - Cortland, NY Board Members (*absent) Others Present Katherine Wickwire, Chairperson Bruce Weber, Town Planning/Zoning Officer Christopher Newell Joan E. Fitch, Board Secretary Nicholas Renzi John B. Folmer, Town Attorney Elizabeth Ambrose James Bugh Applicants & Public Present Attorney Matt Neuman for Robert & Alberta Owen, Applicants; Robert & Betty Owen, Applicants; David Marin, Applicant; Kenneth Osborn & Paul Coen for Midstate Veterinary Services, Applicant; John DelVecchio, Applicant; Craig Williams for Cortland Pump, Applicant; David Yaman; Attorney David Alexander for Carolene Kinney, Applicant; Town Councilman John Proud; Paula Currie; Jeremy Houghtaling, Cortland Standard Reporter; Eric Mulvihill of WXHC. II REGULAR MEETING II The Regular Meeting of the Town of Cortlandville Planning Board was called to order by Chairperson Katherine Wickwire at 7:30 p.m. APPROVAL OF MINUTES — 26 APRIL & 31 MAY 2011 A motion was made by Member Nick Renzi to approve the Minutes of the 26 April and 31 May 2011 Planning Board meetings, as submitted. The motion was seconded by Member Chris Newell, with the vote recorded as follows: Ayes: Chairperson Wickwire Nays: None Member Newell Member Renzi Member Bugh Member Ambrose Motion carried. This becomes Action #34 of 2011. OLD BUSINESS Cortland Pump & Equipment, Inc., Applicant/JPB, LLC. Reputed Owner - 842 Bennie Road - TM #105.00-01-22.100 - Conditional Permit for Outside Storage Chair Wickwire recognized Craig Williams, General Manager of Cortland Pump & Equipment, Inc. PZO Weber stated that the applicant has requested additional storage in different areas, as per the Site Plan submitted. The existing storage, he advised, is not where it was approved to be. Mr. Williams explained to the Board which items were where and if they would remain there or be hauled away. Member Renzi asked if there was any room inside their building, and Mr. Williams stated there ( was not; their vehicles are stored inside for safety purposes. Chair Wickwire stated that she had a problem with the existing outside storage as their facility is in an attractive area. She asked Mr. Williams if they would consider an addition to house their extra stuff. Attractive fencing was suggested. Chair Wickwire suggested that the applicant could come up with some other method of AUG2011 31 (T) Cortlandville Planning Board Regular Meeting Minutes 28 June 2011 storage. Mr. Williams responded that there was currently room on the west side that's not all parking. Member Renzi thought the applicant could be a little more creative and see if they could come up with something to get the outside storage out of eyesight from Walden Place. Mr. Williams stated he would see what he could come up with and return before the Board at their July meeting. A motion was made by Member Elizabeth Ambrose to postpone the Conditional Permit request for outside storage until the 26 July 2011 meeting in order to allow the applicant/ representative to submit a proposed Site Plan. The motion was seconded by Member Newell, with the vote recorded as follows: Ayes: Chairperson Wickwire Nays: None Member Newell Member Renzi Member Bugh Member Ambrose Motion carried. This becomes Action #35 of 2011. David Marin, Applicant/ Franklin Paro, Reputed Owner - 3716 US Route 11 - TM #105.00-01- 22.211 - 2/22/11 Denial of Conditional Permit for Storage Trailer (Reference is made to the Minutes of the 2/22/ 11 and 5/31/ 11 Town Planning Board meetings for background/ information. At the. 31 May 2011, the Board extended the existing storage trailer's removal time from 31 May until 31 July 2011.) Chair Wickwire recognized the applicant who presented a cut sheet of a proposed "carport" which t he would like to erect to cover the existing storage trailer on his property. The sides would be enclosed so it would not be visible from the adjoining (Harter) property. Chair Wickwire asked Mr. Marin if he had talked with his neighbor about what he was proposing; Mr. Marin said he had not. Mr. Marin stated he had plans to erect a fence also. Member Renzi reiterated that it would be nice if he would discuss his plans with the neighbor. PZO Weber advised that there were two issues here: the storage trailer (a Planning Board issue) and the fence which, if it exceeds the allowed height, would be a ZBA issue). Chair Wickwire stated that the Board would deal with the storage trailer. PZO Weber stated this is a "work in progress" from his original application. If the storage trailer was enclosed, it was not considered outside storage. The sides proposed, according to Mr. Marin, would be wood. Chair Wickwire said that the neighbor should be talked with regarding what was proposed and, if the applicant did not wish to discuss this with his neighbor, PZO Weber could contact him, advise him of what was being proposed, and invite him to the July meeting. Mr. Marin stated this was okay with him. Member Renzi asked the applicant to have more detail. and the color of the canopy and sides when he comes back in July. At the conclusion of the discussion, a motion was made by Member Renzi to postpone this existing storage trailer matter until the 26 July 2011 Planning Board meeting to allow time for consultation w/neighbors. The motion was seconded by Member Newell, with the vote recorded as follows: Ayes: Chairperson Wickwire Nays: None Member Newell Member Renzi Member Bugh Member Ambrose Motion carried. This becomes Action #36 of 2011. AUG2 2 2011 (T) Cortlandville Planning Board Regular Meeting Minutes 28 June 2011 Midstate Veterinary Services. Avvlicant/Charles & Patricia Dillon. Ren_ uted Owners - 806 NYS Route 13 (former Red Barn Ceramics) - TM #105.08-01-06.200 - Site Plan Review & Aquifer Protection District Svecial Permit - Provosed Veterinary Offices Chair Wickwire recognized Paul Coen and Ken Osborn, representing the applicant who was seeking approval to move their large -animal veterinary clinic into this building after it has been renovated. (Reference is made to the 31 May Minutes for their initial presentation.) Mr. Coen submitted a sketch of what was proposed, along with a list of plantings proposed. Chair Wickwire asked if he had received a copy of the Cortland County Planning Board's report regarding this project, and Mr. Coen responded they had not received it. Chair Wickwire reviewed the County's recommendations as contained in their Resolution No. 11- 21 of 15 June 2011. Mr. Coen was provided with a copy of this resolution. Item #1 of the Report - handicapped parking spaces: Mr. Coen agreed to abide by the County's recommendation. Item #2 - There's a 14" to 18" grade away from the building, which should be adequate. There's no change to the parking area or the building footprint. Item #3 - Applicant will obtain permit and connect to public sewer. Item #4 - All floor drains, if any, will be connected to public sanitary sewer. Item #5 - Curb cut(s) - Will discuss with DOT to see if any roadway access change is required. Chair Wickwire reviewed the "rough" landscaping plan. With regard to a propsed sign, Mr. Coen assured Member Renzi that they would adhere to a maximum height of eight (8) feet. Mr. Coen answered Member Renzi question pertaining to stormwater drainage from the roof. At the conclusion the discussion, a motion was made by Member Renzi to approve the Site Plan for the proposed new veterinary offices, as submitted, with a recommendation made to the Town Board that they issue an Aquifer Protection District Special Permit and act as Lead Agency under SEQRA. The motion was seconded by Member Newell, with the vote recorded as follows: Ayes: Chairperson Wickwire Nays: None Member Newell Member Renzi Member Bugh Member Ambrose Motion carried. This becomes Action #37 of 2011. 3;. John DelVecchio. Applicant/Revuted Owner - 507 Hov Road - TM #85.00-05-07.000 - Subdivision Chair Wickwire recognized the applicant who was requesting a five -lot subdivision of the subject property, as shown on the highlighted map displayed for the Board. The Cortland County Planning Board had, in their Resolution No. 11-20 of 15 June 2011, recommended denial due to the close proximity of up to five driveway entrances along Hoy Road. Mr. DelVecchio stated he had not talked with the Town Highway Superintendent. He also stated that the proposed road "would be a private road that I would maintain." It would be wide enough for a Town road, however. He would like to build three houses for his family to live there. Member Renzi asked why not build the road and dedicate it to the Town? The applicant responded it would be very expensive. He could "eliminate these two lots, put a house up here for myself, and just have one AUG 2 2 al (T) Cortlandville Planning Board Regular Meeting Minutes 28 June 2011 here that would match this other house that I own now and rent; I would do the same thing here." He stated he wanted to keep "control." If he could, he would rather put three houses on one parcel. Member Renzi commented that if the applicant did this, but later on sold the property, the next owner could say he didn't want this to be a private road anymore, and shut off access. Mr. DelVecchio stated he would have a convenant that would not allow future owners to do so. He didn't want to spend a lot of money on a new road. He did not intend to market the lots. The road would be 30 feet, but would allow 60 feet if someone later on wanted to make it a public road. The length of the road would be about 900 feet. "If the Board doesn't like my idea, then I'l1 build my house down here," he stated. PZO Weber advised the applicant that he could apply for a variance for multiple dwellings on a single parcel. Mr. DelVecchio didn't know that would be possible so he may try that. The Board advised him to look at all options, plus talk with Carl Bush, Town Highway Superintendent. A motion was then made by Member Renzi to postpone the continued review of this application until the 26 July 2011 (T) Cortlandville Planning Board meeting. The motion was seconded by Member Newell, with the vote recorded as follows: Ayes: Chairperson Wickwire Nays: None Member Newell Member Renzi Member Bugh Member Ambrose Motion carried. This becomes Action #38 of 2011. NEW BUSINESS David Yaman, Applicant/Tompkins Trust. Reputed Owner - Cor. Lime Hollow Road & NYS Route 13 (2.5± A. Vacant Land) - Preliminary Sketch Plan Conference for Proposed Strip Mall Chair Wickwire recognized the applicant who was interested in developing the 2.5± acre site at this location (for which he has an option to purchase). Architectural conceptual plans for the exterior of the building, along with a preliminary site plan were given to the Board. The submittals were subject to change, depending on input from prospective tenants. Mr. Yaman stated that upon completion of the lease -up of the facility, detailed plans and specifications, as required, would be submitted along with the formal application, etc. Phase One, he stated would be construction of the 16,000 SF strip mall; there was the possibility of Phase Two, which would be a second similar building at the rear of the first, as shown on the Site Plan. The colored renderings shown were very attractive, and the Board was impressed; Mr. Yaman stated he wanted to get away from the "boxy look." Member Renzi reminded the applicant to review the Design Guidelines. Mr. Yaman stated that he planned to adhere to all required setbacks and would also have lots of landscaping. No Action Required. Robert L. Kinnev, Applicant/Carolene M. Kinnev, Reputed Owner - Blodgett Mills Road - TM #107.00-03-07:000 - Lot Line Adiustment �J. Chair Wickwire recognized Attorney David Alexander, representing the owner who was seeking two combine a 1.39± acre parcel with the adjacent 2± acre parcel, as shown on the map accompanying the application. 33 AUG 2 2 ZU11 31-1 (T) Cortlandville Planning Board Regular Meeting Minutes 28 June 2011 With no further discussion, a motion was made by Member Ambrose to approve the Boundary Line Change, as requested, with the 2± acre parcel to be combined with the adjacent 1.39± acre parcel. The motion was seconded by Member Newell, with the vote recorded as follows: Ayes: Chairperson Wickwire Nays: None Member Newell Member Renzi Member Bugh Member Ambrose Motion carried. This becomes Action #39 of 2011. Robert & Alberta Owen, Applicants/Reputed Owners - 4400 NYS Route 41 (McGraw) - Part of TM #88.00-01-06.000 - Subdivision of Land Chair Wickwire recognized Attorney Matt Neuman, representing the applicants who were seeking approval to subdivide their 64± parcel of land into two parcels, one of 52± acres with the remaining parcel of 12± acres, as shown on a portion of the tax map accompanying the application. After a brief discussion, a motion was made by Member Newell to approve the subdivision of land, as requested. The motion was seconded by Member Renzi, with the vote recorded as follows: Ayes: Chairperson Wickwire Nays: None Member Newell Member Renzi Member Bugh Member Ambrose Motion carried. This becomes Action #40 of 2011. OTHER MATTERS ✓ Walgreen's: PZO Weber advised that a catch -basin (CB) test has been tentatively scheduled for tomorrow, 6/29, but he has not heard from Kristy (sp). One CB has been worked on, and they will test that. If it works, they will move on to remaining CBs with the same procedure. Has not been updated as to where project stands at present time. After a short discussion, a motion was made by Member Renzi that Walgreen's be advised that the Town Planning Board requests a complete update and completion of their ongoing remedial action and testing at this facility by the last Tuesday in July 2011. The motion was seconded by Member Newell, with the vote recorded as follows: Ayes: Chairperson Wickwire Nays: None Member Newell Member Renzi Member Bugh Member Ambrose Motion carried. This becomes Action #41 of 2011. ✓ Essex Steel: Member Renzi stated he had talked with Town CEO Tom Williams regarding this company's outside storage. PZO Weber stated he had not been updated, as yet, on this matter. AUG 2 2 2011 35- (T) Cortlandville Planning Board Regular Meeting Minutes 28 June 2011 ✓ Walmart - Berm Mowing: Member Renzi stated that Walmart had attended to the berm along NYS Route 13. Town Attorney Folmer advised that CEO Williams has been following up on the Board's concerns. They have met with new Manager regarding maintenance of the berm. Someone changed type of grass seed which was not approved. Member Renzi stated all they had to do was adhere to drawing C5-1 which was approved. CEO will have meeting tomorrow at 10 a.m. w/Carl Bush, a rep of Walmart, rep of ADP Engineering, the landscaping architect, and F1eetWash to finalize mowing situation to make sure the landscaping is mowed appropriately. Town Attorney Folmer advised Member Renzi that he, too, was invited to attend this meeting. ✓ Walmart - Walden Place Concerns: Chair Wickwire recognized Paula Currie of Walden Place who showed the Board photos taken today of the unkempt berm as viewed from Walden Place and the opposite side. There are two dead trees which should be removed/ replaced. Member Renzi stated there should be as -built drawings, and approved plans should not be deviated from. ✓ Garage Sale & Cortland Pump - Walden Place Concerns: Paula Currie also mentioned the unsightliness of the outside storage at Cortland Pump, just across the Old Bennie Road, along with what appeared to be an ongoing garage sale just down the road from the Walden Place facility. Stuff all over the lawn, which stays there. Numerous lawn signs are there. Sign requirements were read aloud by Member Renzi. She should apprise CEO Williams of the situation. ✓ Walden Place Sign Discussion: Walden Place's business has been affected by the closing of the road by the front of the facility. Their drive-by traffic has literally gone, Ms. Currie reported. Would it be possible to put a sign up on small piece of Town's land at entrance to Bennie Road from NYS Route 13? Sign needed because even GPS/OnStar systems cannot locate the facility. PZO Weber stated nothing on Town property is responsibility of the Planning Board; it's the responsibility of the Town Board. Proposed signs shown to Board; _ sign company has talked with CEO Williams. New landscaping will be placed on what is now "the front" of their facility. Member Renzi thought the Town Board should give consideration to the sign along Route 13 as Walden Place's business has been adversely affected by the Bennie Road relocation, along with the Walmart berm. He suggested she write to the Town Board. Town Attorney Folmer added his advice to this, especially regarding setting of a precedent by placing a sign on Town property. Member Ambrose stated that this was a real problem; what about buying a small piece of property from Walmart? Attorney Folmer offered to talk with the Town Board about this. ✓ Town Planning Board/NYSDOT Discussion re NYS Route 13 Corridor: At the request of Chair Wickwire, Mark. T. Grainer, PE, AICP, of the NYSDOT Planning & Policy Division, Syracuse Office, appeared before the Board. First, he reported on the progress of the proposed real estate office project of Steve Terwilliger. He stated he had met with Mr. Terwilliger, discussed his plan, and also the overall plan for Route 13. The State wants to reduce the number of drives directly onto 13. The State would prefer rear access road off Webb Road for proposed gas station/store facility (Town of Virgil) as well as the proposed real estate office. He stated he asked for a full build -out scenario, but was not sure how this was going to go. There should be only one driveway out of the existing large parcel and, if subdivided further, there would then be more driveways. He then went through "tools" that the Planning Board should use for planning (handout was provided). He provided the Board with the Town of Virgil's Access Management contained in their Code and explained how they worked with them; he also gave Chair Wickwire the Town of Gorham's (Ontario County) Access Management plan; he would like to see this for the Town of Cortlandville. Mr. Grainer stated that they tried to give Mr. Terwilliger "an out." They would like to see access off Webb Road to both parcels (real estate office and gas station/store). He did not feel the two parcels should be tied together. Suggested to Mr. Terwilliger that the real estate building would not have to occupy "this very specific parcel." Town Attorney Folmer asked if there was any understanding as to what he was going to do. Mr. Grainer responded that the AUG � 2 2011 (T) Cortlandville Planning Board Regular Meeting Minutes 28 June 2011 34? engineer suggested that there be a drivway only to the real estate parcel. - Mr. Terwilliger answered that it would be a step back for him so he was not sure at this point. In conclusion, after an extensive discussion/ presentation, Mr. Grainer stated -that he realized "it's a local matter and I respect your authority." ✓ Suit-Kote Discussion Mining Permit: PZO Weber reported that the Town had received a letter from the NYSDEC re "Lead Agency Coordination Notice"- dated 6 June 2011, advising that the DEC proposes to act as Lead Agency for the SEQR review pertaining to a new mining permit in the Town. The Town Planning and Zoning Boards were not listed as involved agencies. The letter asked for a response by 9 July regarding Lead:Agency. The Town Board has taken no action, so PZO, Weber is apprising both Boards of their potential role as Lead Agency, or it. can be left up to the NYSDEC. TZO Weber spoke with Dick Schutz, of Suit-Kote, regarding this. The DEC is considering their application incomplete at the present time. PZO Weber informed Joanne March- of DEC that the Town has two boards that are at least involved agencies. No decision needs to be made tonight. At the conclusion of further discussion, and upon the advice of Town Attorney Folmer, a motion was made by Member Jim Bugh that,, regarding Mining Permit #7-1122- 0181/00001, the- Town Planning Board requests that the NYSDEC be notified that this Board is not able to respond appropriately with regard to Lead Agency status until it has the opportunity to review a complete application. The motion was seconded by Member Renzi, with the vote recorded as follows: Ayes: Chairperson Wickwire Nays: None Member Newell Member Renzi Member Bugh Member Ambrose Motion carried. This becomes Action #42 of 2011. ✓ Doug's Power Sports: Member Renzi reported that the Board approved for the RC race track is now being used as a storage area for ski-doos and snowmobiles. ADJOURNMENT At 9:45 p.m., a motion to adjourn the meeting was made by Member Bugh, seconded by Member Ambrose, with all members present voting in the affirmative. - 1 - ��' •r r :r 6&a/ _ ATTENDANCE SHEET ',--.� .(T) CORTLANDVILLE PLANNING BOA D MEETING OF: �� r��_If� ' (Your attendance is recorded in the meeting Minutes.) c,PRINTED, Name: Representing/ Regarding: Complete Address: MP�'fT OeUMAr/ -r u -kg �-�-R e.. I ow , W-1 G P%lnneZ4 SAF 341 /owQ-, A ToW H16. TL-jII� �� i��sf L('3 IkbgI MC&,� '-PLANNING BOARD Mitt t i- Onl�r C ' AUG 2 5 2011 TOWN OF C:ORTLANDVILLE PLANNING BOARD Minutes of Regular Meeting - Tuesday, 26 July 2011 - 7:30 PM Town Hall Board Room - 3577 Terrace Road - Cortland, NY Board Members (*absent) Others Present *Katherine Wickwire, Chairperson Bruce Weber, Town Planning/Zoning Officer Christopher Newell, Acting Chair Joan E. Fitch, Board Secretary Nicholas Renzi John B. Folmer, Town Attorney Elizabeth Ambrose James Bugh Applicants & Public Present Attorney Matt Neuman for Louis Sachetti, Applicant; Louis Sachetti, Applicant; David Marin, Applicant; John DelVecchio, Applicant; Craig Williams for Cortland Pump, Applicant; Bud Harter, Rick Race; Jeremy Houghtaling, Cortland Standard Reporter. REGULAR MEETING The Regular Meeting of the Town of Cortlandville Planning Board was called to order by Acting Chairman Chris Newell at 7:30 p.m. OLD BUSINESS 3) David Marin. Applicant /Franklin Paro. Reputed Owner - 3716 US Route 11 - TM #105.00-01- 22.211 - 2/22/11 Denial of Conditional Permit for Storaae Trailer (Reference is made to the Minutes of the 2/22/11, 5/31/11 and 6/28/11 Town Planning Board meetings for background/ information. At the 31 May 2011, the Board extended the existing storage trailer's removal time from 31 May until 31 July 2011, and at the 6/28/11 meeting they postponed any action until this meeting to allow the applicant time to consult with his neighbor.) Acting Chair Newell stated he had driven by the subject location and saw the storage trailer and some sort of a fence. Mr. Marin stated that he was putting a fence up to give more privacy to the back of his house, and he had also ordered the panels to enclose the carport structure which is planned to house the storage trailer. He showed photos of everything to the Board. Acting Chair Newell commented that the storage trailer should not be there to begin with; now the Board is trying to resolve that problem, along with the fence issue which was not a part of the original application. PZO Weber once again explained that the property is zoned Business. The applicant applied for a Conditional Permit. The fence is considered a structure, and could be considered part of his original application. Structures .and distances to property lines are "as required by Planning Board." Maximum height for fence in a residential district is typically six feet; anything greater than that .would need to meet the setback requirements. In this case, the Planning Board determines what the setback would be for any structure, i.e., the fence. The Board, therefore, PZO Weber advised, could determine what the setback would be for the fence. The Board could determine that an 8 -foot fence on the property line is in compliance with the setback requirements as part of its Conditional Permit review. Mr. Marin added that his fence is two feet from the property line. Member Renzi stated that the Planning Board had received an undated letter from Bud Harter, the adjacent neighbor to the subject parcel. Acting Chair Newell recognized Mr. Harter, who told the Board that he did not care how high the fence was between the subject property and his property, but he wanted it to look decent. He was concerned about the trailer, because it was "sinking into the ground now," and if a structure was put over it, how much farther is it going to sink; has the Page 1 of 5 AUG 2 5 2011 (T) Cortlandville Planning Board Regular Meeting Minutes 26 July 2011 gear lube been removed, tires are still on it. Zoning laws are for a purpose and should be adhered to. A copy of his letter has been placed on isle for the record. Mr. Harter also displayed photos he had taken from his property indicating what he sees. Mr. Marin countered that the trailer was not sinking anywhere, and that there was no oil leaking. Acting Chair Newell stated that this application had been discussed since February, and a final determination needed to be made. Member Ambrose stated that the storage trailer really does not belong on this property, and she was not sure that what has been done by the applicant is a solution. The applicant, she stated, should come back before the Board with plans to build a structure that is large enough to use as safe storage for his business. Town Attorney John Folmer commented that as the situations exists today, there is a storage trailer that is not permitted by Code. PZO Weber explains the options the Board can choose. Member Renzi reviewed the history of this application. He thinks the applicant should get rid of the trailer and then come back for approval to put up a building for his storage. Member Jim Bugh thought that the applicant has invested money in purchasing the storage trailer, the carport, fence materials, etc., so the Board should help him. Member Renzi suggested the applicant could buy a "box" with no axle/wheels, and set it on the ground on a slab. PZO Weber agreed this would be okay. At the conclusion of this extensive discussion, a motion was made by Member Renzi to stay with its original decision (Action #3 of 201 1)'regarding denial of a Conditional Permit for the existing storage trailer, with said trailer removal extended to 30 September 2011. The motion was seconded by Member Ambrose, with the vote recorded as follows: Ayes: Acting Chair Newell Nays: None Member Renzi Member Bugh Absent: Chair Wickwire Member Ambrose Motion carried. This becomes Action #43 of 2011. Town Attorney Folmer stated the applicant could now make a new application for a building and a fence. PZO Weber advised Mr. Marin to talk with Town CEO Tom Williams if he wanted to put up a fence. Cortland Pumv & Eauipment. Inc.. Avvlicant/JPB. LLC. Reputed Owner - 842 Bennie Road - TM #105.00-01-22.100 - Conditional Permit for Outside Storage (Reference is made to the 28 June 2011 Minutes of this Board for further information. At that meeting, the applicant was asked to come back before this meeting with a Site Plan indicating outside storage as proposed.) Acting Chair Newell recognized Craig Williams, General Manager of Cortland Pump & Equipment, Inc. Member Renzi commented that the "pumps are gone." Mr. Williams added, "never to return." Mr. Williams stated that they have solved their outside storage problems. They have someone to take the tanks, and he explained the disposition of all other outside materials. The Board was satisfied with Mr. Craig's explanation/ solution. No Action Taken. Page 2 of 5 0 AUG 2 5 2011 (T) Cortlandville Planning Board Regular Meeting Minutes 26 July 2011 John DelVecchio. Avvlicant/Ren_ uted Owner - 507 Hov Road - TM #85.00-05-07.000 - Subdivision Acting Chair Newell recognized the applicant who returned before this Board for continued review of his application. (He had first appeared at the May 2011 meeting requesting a five -lot subdivision; the application was forwarded to County Planning for their review at that time. Reference is made to the May and June Minutes of this Board for further details.) Mr. DelVecchio displayed a single copy of a revised subdivision plat to Board members that had not been submitted to PZO Weber. He talked only with the Board members; neither the audio tape nor the Board Secretary were able to hear what he was saying. At one point, the applicant stated that he was "here to get approval for this lot." The Board Secretary advised that since the discussion was inaudible, there was no complete record of what transpired. After the' conclusion of the discussion between Mr. DelVecchio and the four Board members, PZO Weber stated to the Board members, "Just so you are aware, we have no formal application. There's been no formal submittal, so everything that is occurring tonight is Mr. DelVecchio's description to you. I have not received any revised plans or anything." The previous formal application was for the four -lot subdivision Mr. DelVecchio applied for; that's the only map that the Board/PZO has. This was what was forwarded to County Planning for their review. The County, in its formal report, recommended denial of the application because of number/ proximity of curb cuts. At that June meeting, the applicant indicated he was going to apply for a use variance. PZO Weber stated that the applicant had called him this morning to see if he was going to be on the agenda; but no new information had been received. PZO Weber advised that "Mr. DelVecchio is welcome to come with a revised plan. All I am saying to you is I have not seen it and I was not given the map in enough time to distribute it to the Board members ahead of time. I want to make sure that everybody's on the same page." Member Renzi suggested that the applicant should return to next month's meeting after submitting a formal application and a plan. PZO Weber cautioned the Board that if a lot has no access to a Town/ County, etc., road, the lot is landlocked. Access needs to be maintained to a parcel. No Action Taken. NEW BUSINESS Louis Sachetti. Revuted Owner - 3405 Kellogg Road - TM #97.00-04-07.000 - Conditional Permit for Landscavine Business Acting Chair Newell recognized Attorney Matt Neuman, representing the applicant who was seeking a Conditional Permit to operate a commercial/ residential landscaping staging area from this site, which was previously used for a trucking business, a non -conforming use. It is noted for the record that the Zoning Board of Appeals, at its meeting just before this one, granted a use variance to Mr. Sachetti for the proposed landscaping business. Mr. Sachetti stated that he has operated his business for 23 years and has six employees. Instead of tractor -trailers on the site, as in the past, Mr. Sachetti will have trees and shrubs. Attorney Neuman distributed a Hazardous Materials List to Board members for the record, along with a Spill Prevention/ Response Plan. The floor drain on the site is not operable, he stated, and the proposed hours of the business will be from 7 a.m., when employees arrive, up to 6 p.m., when they would return and leave to go home. Page 3 of 5 c3 G AUG 2 55 2011 (T) Cortlandville Planning Board Regular Meeting Minutes 26 July 2011 Acting Chair Newell asked if the applicant had read the County Planning Board's recommendations, and he responded that he had. Attorney Neuman submitted a "no objection" petition signed by the neighbors; this has been placed on file for the record. At the conclusion of a brief discussion, a motion was made by Member Renzi to approve a Conditional Permit for a landscaping business in an R2 District, incorporating Items 1 thru 5 of the Cortland County Planning Board's Resolution #11-23 of 20 July 2011. The motion was seconded by Member Bugh, with the vote recorded as follows: Ayes: Acting Chair Newell Nays: None Member Renzi Member Bugh Absent: Chair Wickwire Member Ambrose Motion carried. This becomes Action #44 of 2011. OTHER MATTERS ✓ Walareen's Update - After Member Renzi's review of the Clough Harbour Engineering Report dated July 2011, he provided the following comments to the Board: COMMENTS ON THE CHA REPORT STORM SEWER INVESTIGATION DATED JULY, 2011 1. In the section titled Background Information at the end of the next to the last paragraph it was stated that "----it was decided to attempt repairs to the structures using silicone and hydraulic cement." Comment: Please provide the manufacture's name and product identification information for the silicone and cement that was used and a detailed procedure for the application of these materials in the structures. Manufacturer's comments in support of the use of these materials in this application are required. Additionally the life expectancy of the repair is required. 2. In the Background section, the last paragraph on page 3 states that some of the pipe joints were loose and repair was accomplished by removing the pipe seals and applying the silicone and then re -installing the pipe seals. The remaining seals were found to be tight and in good condition, therefore left untouched. Comment: The procedure used in applying the silicone and the subsequent re- installation of the pipe seals should be defined in detail. Manufacturer's comments in support of the use of the silicone for this pipe application should be made part of the report. 3. In the Findings section in the first paragraph the comment is made that the P4 pipe "no longer leaked once the water elevation receded 1.5 feet." In the previous section titled Investigation Results the tabulated data for system 1 notes that the leakage rate for P4 was .83 GPM, this converts to 1195 gallons per day. Page 4 of 5 W AUG25 2011 (T) Cortlandville Planning Board Regular Meeting Minutes 26. July 2011 Comment: CHA engineering should comment on this leakage as to its significance or lack thereof. Is it correct to assume that the pipe leaked when the pipe was full? The report is basically fine but some details should -be documented as noted above. The report should be reissued reflecting on the above comments and any others submitted by the Planning Board, Bruce Weber and /or Pat Reidy. Finally, the report should be given a number and the author should be shown on the cover page. Member Renzi stated that he thought there should be a third party assessing whether or not the system is functioning as designed. Also, who makes the final determination on this? ✓ Essex Steel: Member Renzi stated that Essex had fallen into the same storage problem as others. Piping, etc., should not be in the front parking lot; should be kept out of site. Some type of board utilized to determine how UV rays affect materials also does not need to be in front of the building; the sun also shines in the back of the building. The company should apply for outside storage. PZO Weber will take care of this. ✓ Walmart: Member Renzi reported that there may be some changes to the berm along Route 13, and some trees/plantings may be changed, so to expect Walmart to come before the Planning Board in the near future. Need to monitor storage containers outside the garden center. ADJOURNMENT At 8:45 p.m., a motion to adjourn the meeting was made by Member Renzi, seconded by Member Ambrose, with all members present voting in the affirmative. r n E. Fitch, Board Secretary Page 5 of 5 E-mailed to Town & KW, JB, CN, EA, NR, JF & BW on 8/23/11. Rev. pg. 3 on 8/25/11 & re -issued. W �6t, �(-- -)-CO RTLANDVI LLE ATTENDANCE SHEET \FLAN_NING BOARDS CMEETIN- _ w (Your attendance is recorded in the meeting Minutes.) ZIRINTEDJ) Name: 140, (A -�I\j Representing/ Regarding: Complete Address: r 6 -O�VNl e /C d, �j,' I�! PLANNING �OARD Meeting Only SEP 2 7 2011 TOWN OF CORTLANDVILLE PLANNING BOARD Minutes of Regular Meeting - Tuesday, 30 August 2011 - 7:30 PM Town Hall Board Room - 3577 Terrace Road - Cortland, NY Board Members (*absent) Others Present Katherine Wickwire, Chairperson Bruce Weber, Town Planning/Zoning Officer Christopher Newell Joan E. Fitch, Board Secretary Nicholas Renzi John B. Folmer, Town Attorney Elizabeth Ambrose James Bugh Applicants & Public Present Pamela Raney, Applicant; John DelVecchio, Applicant; Scott Smith, Applicant; Kevin Whitney for Cortlandville Fire Dept., Applicant; Matthew & Kelly Eaton, Applicants; J. Lee Ambrose, Applicant; Attorney William Pomeroy; 'Kristy Harris of CHA re Walgreen's; Eric J. Mulvihill of WXHC Radio. REGULAR MEETING The Regular Meeting of the Town of Cortlandville Planning Board was called to order by Chairperson Kathy Wickwire at 7:30 p.m. OLD BUSINESS John DelVecchio. Applicant/Reputed Owner - 507 Hov Road - TM #85.00-05-07.000 - Subdivision Chair Wickwire recognized the applicant who returned before this Board for continued review of his proposed subdivision. (He had first appeared at the May 2011 meeting requesting a five -lot subdivision; the application was forwarded to County Planning for their review at that time. Reference is made to the May, June, and July Minutes of this Board for further details.) Mr. DelVecchio displayed a single copy of a revised subdivision plat (dated 8/23/ 11 and prepared by G. Bruce Davison, PLS) to Board members who explained that all five of the lots shown would enter and exit from the 150.72± ft. strip of land, also as shown. This strip is a "private road," he stated. Lots 2, 3, and 4 would have a permanent easement over and through the strip of land for access. Member Nick Renzi asked if the road would be constructed to Town specifications, and Mr. DelVecchio responded that it would be a private road which "I will maintain." When asked about the transformer pad indicated on the drawing within the strip of land, Mr. DelVecchio said it is located about 70 feet from the line and would not be a problem. He also reported that the County Health Department had performed percolation tests on the lots and they were okay for septic systems. Member Renzi asked if there would be any lighting along the access road, and the applicant stated he could do so if need be. Chair Wickwire advised the Board that this revised plat needed to be submitted to County Planning. With no further discussion, a motion was made by Member Chris Newell to send the revised subdivision plat to the Cortland County Planning Department for their review. The motion was seconded by Member Renzi, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Bugh � Member Ambrose Motion carried. This becomes Action #45 of 2011. Page 1 of 7 q� SEP 2 7 2011 (T) Cortlandville Planning Board Regular Meeting Minutes 30 August 2011 PZO Weber asked the Board members about a Stormwater Pollution Prevention Plan (SWPP) which had been discussed previously. The Board has the authority to require a Plan. He stated that there had been a history of previous stormwater problems at this location and a SWPP is something the Board should consider. There are no problems at the present time, as previous problems had been addressed; however, creating new lots may be of concern with drainage. At the time the previous four lots were put in, Mr. DelVecchio took the exemption. Mr. DelVecchio responded that Cortlandville, at that time, did not have stormwater regulations, so he took no exemption; however, he stated he was "taking the exemption now." He then showed the Board a SWPP which had been presented to Pat Reidy of County Soil & Water, dated May 2011 and prepared by PLS Engineering. PZO Weber stated he would request a letter from Pat Reidy, and would contact the applicant to let him know the results of his conversation with Mr. Reidy. Town Attorney John Folmer commented that he was not sure about an "exemption." He also said the Board should not take the stormwater issue off the table, and to create a private road could cause a problem later on. Walsreen's Drug Store - Cor. NYS Routes 281 & 222 - TM #86.13-01-55.111 - Stormwater Svstem Evaluation/Revair Member Renzi thanked Kristy Harris, PE, of Clough Harbour & Associates, who appeared before this Board to report on the investigation/ repair of Walgreen's stormwater management system which had not been working properly for quite some time. Clough Harbour had submitted a report dated August 2011, detailing what had occurred regarding this system. Member Renzi commented that the report did not reflect on the system's life expectancy. Ms. Harris stated there was no data on how long the repair material used would last (hydraulic waterstop). The product just stated it was "long lasting." Pipe seals, she stated, last for 50 years. Member Renzi stated he had prepared recommendations for the Town Board to assure future maintenance and inspection; he read aloud his recommendations. Town Attorney Folmer thought it would be a good idea to have an independent third party designated by the Town Board to take care of this. At the completion of the discussion, a motion was made by Member Elizabeth Ambrose that the Town Planning Board recommends to the Town Board: (1) that the repair of the catch basins and piping and subsequent testing of the sections that have been repaired, tested, and reported upon be accepted, (2) that the remainder of the system be repaired and tested as described in the referenced report, with the following stipulations: (a) the repair work is to be witnessed by an independent third party, designated by the Cortlandville Town Board, to verify that the system is operating in accordance with CRA specifications, (3) that the entire system be inspected and tested in August 2012 and August 2013 to verify the integrity of the system's repairs and functionality, (4) the Town Board reserves the right to request inspection and testing of the subject system within the next twenty years to verify the integrity and functionality of the system. These inspection and test requests will be limited to four, (5) all of the expenses associated with Items 2, 3, and 4 above are at no cost to the Town of Cortlandville, and (6) reports must be submitted to the Town Board and Planning Board documenting all of the work described above within 30 days of completion of the work. The motion was seconded by Member Newell, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Bugh Member Ambrose Motion carried. This becomes Action #46 of 2011. Page 2 of 7 16 SCP 2 `1 2011 (T) Cortlandville Planning Board Regular Meeting Minutes 30 August 2011 Scott Smith. ADDlicant/Revuted Owner - 730 NYS Route 13 - TM #105.00-01-49.200 - Conditional Permit/Revised Site Plan Chair Wickwire recognized the applicant who was seeking approval to install a 1,000 -gallon propane pumping station at his business on Route 13. This station would be used to refill propane tanks for his customers. He also stated that he needed to return before the Board for a proposed 30,000 -gallon LPG tank at a future date. Mr. Smith provided a revised Site Plan indicating the location of the pumping station, plus the future 30,000 -gallon tank. A fence was shown around this tank. At a previous meeting, there was some discussion about fencing in the tanks on the site, if they were not going to be behind the building; so far, all are behind the building. The proposed 1,000 - gallon pumping station will have a fire extinguisher on it, plus a night light. The filling station will operate during normal business hours. At the conclusion of the discussion, a motion was made by Member Renzi to approve the Conditional Permit/Revised Site Plan for the proposed 1,000 -gallon propane pumping station, as requested. The motion was seconded by Member Newell, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Bugh Member Ambrose Motion carried. This becomes Action #47 of 2011. NEW BUSINESS Cortlandville Fire District - 999 NYS Route 13 - TM # (not vrovided) - Request for Storage Container Chair Wickwire recognized Kevin Whitney, representing the applicant who was seeking approval to place a 20 ft. by 8 ft. by 8 ft. steel storage container on the subject parcel, as shown on the sketch accompanying the application. The proposed container would be utilized as storage for "props" utilized in firefighter training. He explained that the Department's current 24 ft. by 28 ft. ventilation simulator building has become overwhelmed with these props, so added storage is needed. Chair Wickwire stated that the Planning Board is trying to discourage storage trailers and asked if they could construct a storage building or, perhaps; even add onto an existing building. Mr. Whitney said he would check into doing so. He stated he would investigate alternatives and return before this Board with another plan. No Action Taken. Pamela K. Ranev. ADDlicant/J. Lee Ambrose. Rev_ uted Owner - Ravhael Drive - Part of TM #76.00-05-05.11 - Subdivision of Land Chair Wickwire recognized Attorney William Pomeroy, representing both the applicant and the owner who was seeking approval to subdivide the Ambrose lot as shown on the survey map accompanying the application. Attorney Pomeroy explained that the small, triangular Parcel A, .120 A., was being conveyed to its northern neighbor, the Mayos, who need room to expand their Page 3 of 7 SEP 272011 (T) Cortlandville Planning Board Regular Meeting Minutes 30 August 2011 garage, and that Parcel B, containing .692 A. and frontage of 50± feet, was being conveyed to Ms. Raney as a residential building lot for her home. PZO Weber explained that there is no requirement for lot frontage, there's a requirement for lot width (the average lot width of the property); the proposed Raney lot conforms to the Town's requirements. Member Renzi commented that Parcel B, at .692 A., is inconsistent with surrounding properties and doesn't fit in. Attorney Pomeroy explained a little of the history of Renaissance (where Member Renzi lives) and applicable covenants, etc.; however, the subject parcel was not an original part of this. Member Renzi felt that it seemed unfair that across from "all these highly regulated lots, good-sized lots, ... you have this very small lot which, to a degree, is a negative impact on the other properties." Attorney Pomeroy responded that everyone who purchased property in Renaissance I was aware that the area had never been restricted and was subject to whatever requirements for an R-1 zone in the Town of Cortlandville. The owner of this property is under no obligation, legally, to construct a house on any particular size lot as long as it meets the Town's requirements, he added. Member Renzi stated that although the proposed lot may be legal, it was his personal opinion that it was not "moral." He then asked Attorney Pomeroy what was the plan for the westernmost lot on the subject map; the attorney answered that it would be combined with the adjoining Ambrose parcel, TM #76.00-02-13.000, to make that lot larger. Member Renzi added that it would be nice to know what the long-range plan is for the remaining properties. Dr. Ambrose then spoke to the Board and explained the sewer/water services available to the subject lot (Parcel B). Chair Wickwire then informed the Board that they needed to proceed with the application they had in front of them. Member Newell then made a motion to approve the % subdivision as requested, but there was no second received. Member Jim Bugh then commented that he was concerned about the size of the lot and the slope of the land. Chair Wickwire stated, "This is ridiculous. We have no legal right to turn this lot down. None, other than Nick doesn't like it across the street from him and I understand that. But we have no right to turn this lot down, and they would have every legal right to sue us if they wanted to. And we would have no legal right to turn it down." Attorney John Folmer commented that he had expressed his opinion earlier today, and "I will express it again—that if this Board were to reject this application, and an Article 78 proceeding was commenced to attack your determination as being arbitrary and capricious, I would have a deuce of a time dreaming up a defense for the Board's rejection." Chair Wickwire felt that if Member Renzi "was feeling this way" he should be recused from this matter. Attorney Folmer countered that recusing himself is a personal determination and one that cannot be compelled. Chair Wickwire then asked Member Bugh to explain his concern about the topography of the subject parcel. Member Bugh responded by showing her a USGS topographic map of the area which indicated what he called the "steepness of the lot." There wouldn't be much percentage of open space. Attorney Bill Pomeroy, "with all due respect to Nick" stated that he did not know what the problem was, but assured everyone that there would be an Article 78 filed. Chair Wickwire added that, again, this was a ridiculous situation, especially if the Town has to pay for a lawsuit because "you think it's morally wrong. There's nothing illegal about it at all. Nothing." Member Renzi responded that it was inconsistent with the rest of the lots around it and would "degrade" the area. Chair Wickwire agreed that Member Renzi "has every right to say what he feels; he doesn't like it and doesn't feel the lot's big enough. But as a Planning Board, we need to look at this . . . it's legally okay to do. You've made your point . ." The proposed subdivision meets all the Town's requirements. Member Renzi, continuing the dialogue, thought, "from a planning view of things, it's not right." Town Attorney Folmer then advised that "it's your obligation as a member of this Planning Board Page 4 of 7 `1 J SEP 2 7 2011 (T) Cortlandville Planning Board Regular Meeting Minutes 30 August 2011 to consider plans in accordance with and consistent with the underlying statutory authority set forth in the Town Code. . .This proposal meets each and every one of the requirements of the Code, and you really don't have any opportunity other than to approve it, and if it were somewhere else, you would. You're talking about a lot of things that are not relevant nor germane to this discussion ... I think that you are now acting outside the scope of your authority of this Board." Chair Wickwire asked Member Renzi, "what's your legal reason for turning this down?" He reiterated that the lot "was inconsistent with neighboring properties." Member Bugh stated he will vote against this because of the slope of the land. Chair Wickwire said she personally looked at the proposed lot and felt it was a "nice lot to build a home on." Member Bugh stated he had not looked at the subject property. PZO Weber asked Town Attorney Folmer what the situation was without a vote on the matter; he understood it would be 62 days before any final determination could be made since there is no determination for a vote. Attorney Folmer stated that PZO Weber understood it correctly. PZO Weber than advised Attorney Pomeroy that within 62 days, his clients could come back with an alternate plan, Member Bugh could visit the site to determine if the slopes are as depicted on the topo map, and everything would be reviewed at the next meeting since there is no vote/decision at this time. Town Attorney Folmer suggested that perhaps Member Renzi should think about recusing. Chair Wickwire recognized the applicant, Pam Raney, who asked if Member Elizabeth Ambrose had to recuse herself. Town Attorney Folmer responded that she's spouse of the owner. Member Ambrose affirmed that she is not the owner of the subject property and had no interest in it. Chair Wickwire was satisfied with Member Ambrose's response and asked for a decision by the Board. A motion was then made by Member Newell to approve the subdivision of land, as requested. The motion was seconded by Member Ambrose, with the vote recorded as follows: Ayes: Chair Wickwire Nays: Member Renzi Member Newell Member Bugh Member Ambrose Motion carried. This becomes Action #48 of 2011. Matthew & Kelly Eaton. Avolicants/Reputed Owners - 3233-3285 South Hill Road (McGraw) - TM #108.00-03-17.000 - Subdivision of Land Chair Wickwire recognized Kelly Eaton who explained that she and her husband wanted to subdivide a 2.5± acre parcel out of their land to separate the existing house/garage from the remainder of their 240± acre parcel, as shown on the sketches accompanying the application. She also asked how long they had to file the subdivision map. PZO Weber answered her question. With no further discussion, a motion was made by Member Newell to approve the subdivision of land, as requested. The motion was seconded by Member Renzi, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Bugh Member Ambrose Motion carried. This becomes Action #49 of 2011. Page 5 of 7 SEP 2 7 2011 (T) Cortlandville Planning Board Regular Meeting Minutes 30 August 2011 OTHER DISCUSSIONS ✓ Essex Steel - PZO Weber advised that he had spoken with Tony Bombardo of Essex Steel regarding the existing outside storage at this facility on Route 13 which was not in compliance with this Board's original approval and gave him until the September meeting for them to consider what and where they want to have their storage and submit a plan. There was no provision made for outside storage at the time of Site Plan approval. Town Attorney Folmer advised that "if determinations are made by this Board that outside storage is not consistent with the permit, or if there was no requirement for outside storage in the original granting of the authority, then I just wonder if we're going overboard ... I wonder if next you're going to ask me next to go to Pall Trinity and ask me to do something about that outside storage. I need to tell you that I'm charged with the responsibility of prosecuting these violations in the event you make the determination. As the prosecutor, I retain some prosecutorial discretion and, quite frankly, I'm not going to prosecute either of these two." He then read the applicable portion of the Code regarding storage in the district. He stated that the Board needs to be careful about what they are going to do. ✓ Walmart Parking Lot - Concerns about overnight parking of RVs in Walmart parking lot were discussed. This continues to happen, even with signs indicating No Overnight Parking. Attorney Folmer said that CEO Tom Williams has a question: what do you mean by overnight parking? Walmart is doing what they can. ✓ HEP - PZO Weber spoke with manager regarding outside storage; he indicated that north/ south display is not okay. Asked manager to come back before Board with a plan. ✓ Grossman's/Bargain Outlet - PZO Weber reported that outside storage is no longer there ✓ Conditional Permits - Member Renzi said that CEO Tom Williams had come up with the idea of doing fire inspections/ checking on Conditional Permits at same time. PZO Weber thought CEO Williams should have an official recommendation from this Board. A motion was then made by Member Renzi that the Town Planning Board requests that CEO Tom Williams be asked to continue assessment of Conditional Permit conformances concurrent with fire inspections, with Conditional Permit requirements being obtained from PZO Bruce Weber via minutes/index of meetings. The motion was seconded by Member Newell, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Bugh Member Ambrose Motion carried. This becomes Action #50 of 2011. ✓ Suit-Kote - received 12 August 2011 Notice of Incomplete Application from NYSDEC regarding Suit-Kote's Mining Application. PZO Weber sent applicant required applications; that is current status. ✓ Marin Storage Trailer in Polkville - Nothing new. ✓ David Yaman re Site Plan, etc. for Proposed Strip Mall on NYS Route 13 - Was on tonight's agenda, but withdrew because there was another change and he wants to come before the Board with a final plan. Page 6 of 7 #-7 SEP 2 7 2011 W (T) Cortlandville Planning Board Regular Meeting Minutes 30 August 2011 ADJOURNMENT At 9 .p.m., a motion to adjourn the meeting was made by Member Newell, seconded by Member Ambrose, with all members present voting in the affirmative. n E. Fitch, Board Secretary Page 7 of 7 E-mailed to Town & KW, JB, CN, EA, NR, JF & BW on 9/27/11. ,',�(T)-CORTLANDVIL EL � ATTENDANCE SHEET I-PCAN .NING BOARD N9 �KE:E INC OF: — ; (Your attendance is recorded in the meeting Minutes.) ;PRINTED Name: N�TNI,) All % -7 L l�L , ICY Lro S Representing/ Regarding: CaRL-1.ANDvjt4j, Jrp Complete Address:" -, °l S I�' • l3 / 3661 Q UA W A-21 k' i 730 /3 L .2f l ^ . Iv _ PLANNING _BOARD vM_eeting 01 .r --/-,N QV 2 9 2011 - TOWN OF CORTLANDVILLE PLANNING BOARD Minutes of.Regular Meeting - Tuesday, 27 September 2011 - 7:30 PM Town Hall Board Room - 3577 Terrace Road - Cortland, NY Board Members (*absent) Others Present Katherine Wickwire, Chairperson Bruce Weber, Town Planning/Zoning Officer Christopher Newell Joan E. Fitch, Board Secretary Nicholas Renzi Elizabeth Ambrose James Bugh Applicants & Public Present Ted McBride, Applicant; Kirk Krull &v Chuck Feiszli, PE, for Shoe Show, Inc., Applicant; John DelVecchio, Applicant; Matthew Eaton, Applicant; Mary Tuthill & Paula Currie for Walden Place. �I REGULAR MEETING. II The Regular Meeting of the Town of Cortlandville Planning Board was called to order by Chairperson Kathy Wickwire at 7:30 p.m. APPROVAL OF MINUTES - 30. AUGUST 2011 A motion was made by Member Nick Renzi to approve the Minutes of the 30 August 2011 Planning Board meeting, as submitted. The motion was -seconded by Member Chris Newell, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None. Member Newell Member Renzi Member Bugh Member Ambrose Motion carried. This becomes Action. #51 of 2011. OLD BUSINESS David & Lori Law, Applicants/Robert Owen, Reputed. Owner - NYS Route 41 (McGraw) - TM #88.00-01-06.000 - Revised Subdivision Plat PZO Bruce Weber advised the Board that he had received a call from Attorney Matt Neuman, representing the applicants. Attorney Neuman stated that the Laws- had been in touch with the Health Department regarding their revised map, and they had no problem with it. There was a change in the lot size from 2.65± acres to 2.41± acres. With no further discussion, a motion was made by Member Newell to approve the revised subdivision plat, as requested. The motion was seconded by Member Renzi, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Bugh Member Ambrose Motion carried. This becomes Action #52 of 2011. Page 1 of 6 Sc (T) Cortlandville Planning Board Regular Meeting Minutes 27.September 2011 Matthew & Kellv Eaton. Applicants/Reputed Owners - 3233-3285 South Hill Road (McGraw) - TM #108.00-03-17.000 - Revised Subdivision Plat Chair Wickwire recognized Matthew Eaton who explained that their subdivision, as approved at the 30 August 2011 meeting of this Board, had been revised. The original map indicated from 150 to 200 feet of road frontage; it's now been reduced to 52.2 feet, which is still in compliance with the Town's regulations.. With no further discussion, a motion was made by Member Renzi to approve the subdivision of land, as requested. The motion was seconded by Member Newell, with the vote recorded as follows: Ayes: Chair Wickwire' Nays: None Member Newell Member Renzi Member Bugh Member Ambrose Motion carried. This becomes Action #53 of 2011. Steve Terwilliger,_ Applicant/John McGee, Reputed Owner - NYS Route 13 South - TM #105.00-01-44.000 - Subdivision, Site Plan Approval. Aquifer Protection District Special Permit for Proposed Office Building (cont'dJ Chair Wickwire commented that she understood the -applicant wanted these matters postponed. With no further discussion, a motion was made by Member Renzi to postpone the continued review of the subject applications, as requested by the applicant. The motion was seconded by Member Newell, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Bugh Member Ambrose Motion carried. This becomes Action #54 of 2011. Cortlandville Fire District - 999 NYS_ Route 13 - TM # (not provided) - Request for Storage Container PZO Weber reminded everyone that at the August Planning Board meeting, Cortlandville Fire District representative Kevin Whitney was advised that the Board is trying to discourage storage trailers and asked him if the District could construct a storage building or, perhaps, even add onto an existing building. At that time, Mr. Whitney said he would investigate other alternatives and return before this Board with another plan. As related by PZO Weber, he has received no response from the Fire District as of yet, so he suggested the Board postpone the matter until its October meeting. Page 2 of 6 (T) Cortlandville Planning Board Regular Meeting Minutes 27 September 2011 With no further discussion, a motion was made by Member Renzi to postpone the request for a storage container until the October meeting of the Cortlandville Planning Board. The motion was seconded by Member Newell, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Bugh Member Ambrose Motion carried. This becomes Action 055 of 2011. NEW BUSINESS Ted McBride. Avvlicant/Reputed Owner - 1349 Fisher Avenue - TM #76.19-01-58.200 - Conditional Permit for Provosed Pole Barn Chair Wickwire recognized the applicant who was seeking approval to construct a 100 ft. by 32 ft. pole building on his property to be used for storage. With no one having any questions, a motion was made by Member Renzi to approve the Conditional Permit for the proposed pole building, as requested. The motion was seconded by Member Elizabeth Ambrose, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Bugh Member Ambrose Motion carried. This becomes Action #56 of 2011. Crown Court. LLC, Applicant/Walmart Stores East, LP. Reputed Owner - 818 Bennie Road - TM #105.00-02-04.000 - Sketch Plan Conference for Provosed Retail Facilitv Chair Wickwire recognized Chuck Feiszli, PE, and Kirk Krull, VP of Real Estate & Construction for Shoe Show, Incorporated, a proposed tenant of this planned 12,000 SF multi -tenant retail facility (they have 1200 stores in 38 states). Mr. Krull stated the shoe store would sell "brand name shoes at discount prices." The applications and a project narrative had been provided to the Board, along with preliminary 8.5" by 17" plans, a copy of which has been placed on file for the record. The building would be located on the first out -parcel across from Walmart; it is proposed to contain the shoe store and a women's clothing store. Mr. Krull brought photos of other facilities such as what is being proposed here. Chair Wickwire stated that after reviewing the plans, the only problem she saw immediately was the relocation of the existing berm on this site. Mr. Krull stated he was not sure of the purpose of the berm - sound and/or sight. Member Renzi explained the importance of the berm with regard to the adjacent Walden Place facility. Mr. Krull started that a block wall could be substituted, but he was open to other ideas. Member Renzi then commented that removing the existing berm would violate the Site Plan Approval received by Walmart. Parking lot spaces were discussed. Member Ambrose suggested making the back of the proposed building a little more attractive. Alternate placement of the building on the subject lot was discussed, e.g. moving building to the front and having parking behind it. Member Renzi stated that the Board encourages parking in the back, as stated in the Town's Design Guidelines. Page 3 of 6 NOV P. 9 2011 5-3 (T) Cortlandville Planning Board Regular Meeting Minutes 27 September 2011 The Board then reviewed the driveway entrance(s) into the site, suggesting it be located directly across from a Walmart entrance. Engineer Feiszli stated they could come back with a plan which showed preservation of the berm, maybe a relocation of the building/ parking as suggested, and also renderings showing what the proposed building would look like. PZO Weber advised that "this was a PUD, and the driveway entrances were pre -determined under PUD regulations. Any alterations to that plan would have to go back through the process to get any changes to that ..." Engineer Feiszli stated that they wanted the Board's input on the project, and would work with the Board to make any changes needed. Chair Wickwire reiterated that the big objection was the removal of the berm; she had no objection to where the driveway is, but would like to get rid of the second one. PZO Weber suggested that the applicant's representatives may want to have a conversation with Town Highway Superintendent Carl Bush, and also with Paula Currie of Walden Place, regarding the plans for this facility. Member Renzi suggested this proposed building's parking lot should have lights like Walmart's. Sidewalks were discussed. Member Renzi also referred the representatives to Article 23 of the Town's Design & Development Guidelines. In response to the Board's question, Mr. Krull stated they would like to start construction in February. Chair Wickwire then recognized Mary Tuthill, a resident of Walden Place, who commented that the berm should stay up. She also stated that there would be traffic problems on Bennie Road - people coming up and down the road, exits and entrances right in the way. This needs to be considered also, she stated. No Action Taken. John Del Vecchio. Applicant/Reputed Owner - 507 Hov Road - Part of TM #85.00-05-07.000 - Five -Lot Subdivision of Land Chair Wickwire recognized the applicant who was proposing to subdivide his 70.39± acre parcel into five parcels, four of which range in size from 2.36± acres to 3.09± acres, with the remaining land of 59.75± acres, as shown on the subdivision map prepared by G. Bruce Davison, LS, dated 23 August 2011. She acknowledged receipt of the County Planning Board's recommendations contained in their report/memo dated 16 September 2011. Mr. Del Vecchio stated he had no problem with these recommendations, and he will come back before this Board with a final plat "within a couple of months." Chair Wickwire then acknowledged the comments received via a 7/18/11 email from Patrick Reidy, County Soil & Water District's Water Quality Specialist. Mr. Reidy had reviewed the erosion and sediment control plan for this subdivision and found it "adequate." He also had comments regarding a SWPPP and Hoy Road runoff. A copy of this email has been placed on file for the record. No Action Taken. Page 4 of 6 (T) Cortlandville Planning Board Regular Meeting Minutes 27 September 2011 Tim Malchak & Gerald Contento. Applicants/Revuted Owners - 3827 US Route 11 (Polkville) - TM #87.04-01-16.000 - Provosed 10 -Unit Storage Building Chair Wickwire acknowledged that neither of the applicants, nor a representative, were present to answer the Board's questions. A motion was then made by Member Renzi to postpone the matter until the October 2011 meeting of this Board to allow the applicants/rep to be present. The motion was seconded by Member Newell, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Bugh Member Ambrose Motion carried. This becomes Action #57 of 2011. OTHER MATTERS ✓ Lowe's: PZO Weber advised that this new business was proposing outside storage of sheds and trailers in the parking lot. Lowe's is operating under the assumption that this had been approved. Chair Wickwire and Member Renzi recalled this storage would be next to the building on the south side. PZO Weber added that this was not included on their Site Plan,. but he will look back in the Minutes. ✓ Next Month's Meeting Date: Chair Wickwire stated that next month's Planning Board meeting falls on the same date as all Board members will be attending training at TC3. After a brief discussion, a motion was made by Member Renzi to schedule next month's meeting for Wednesday, October 26th at 7:30 p.m. due to a training conflict. The motion was seconded by Member Ambrose, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Bugh Member Ambrose Motion carried. This becomes Action #58 of 2011: ✓ Walareen's: Member Renzi found two-year old letter from Clough Harbour that was relevant; PZO Weber will copy this letter and give it to the Town Board. ✓ Walden Place Sign: A new sign may be proposed in order to make the facility more visible to the public. ✓ Essex Steel: PZO Weber advised that they are in the process of reconfiguring their storage and will bring it into compliance. ✓ TSC: Signage discussed. ✓ HEP: PZO Weber spoke with manager regarding outside storage; he indicated that north/south display is not okay. Reported he hasn't been back there, but will give "him" a r� call. ✓ Conditional Permits:- Member Renzi reminded everyone that at the August 2011 meeting the Planning Board had requested that "CEO Tom. Williams be asked to continue assessment of Conditional Permit conformances concurrent with fire inspections, with Conditional Permit Page 5 of 6 ROV292011 --- (T) - (T) Cortlandville Planning Board Regular Meeting Minutes 27 September 2011 requirements being obtained from. PZO Bruce Weber via minutes/index of the meetings." What is the status? PZO Weber advised that "it's on his Agenda." Gas Drilling: Chair Wickwire asked why funds couldn't be kept in an escrow=type account to cover expenses "in case something happens?" PZO Weber responded that they may do that; it's not final yet in the DEC regs. Chair Wickwire stated that something should be done ahead of time. After a brief discussion, a motion was made by Member Newell that the Town Planning Board recommends to the Town Board that. they consider adoption of regulations regarding hydrofracturing method for natural gas extraction. The motion was seconded by Member Renzi, with the vote recorded as follows: Ayes:. Chair Wickwire. Nays: None Member Newell Member Renzi Member Bugh Member Ambrose Motion carried. This becomes Action #59 of 2011. ADJOURNMENT At 8:25 p.m., a motion to adjourn the meeting was made by Member Ambrose, seconded by Member Newell, with all members present voting in the affirmative. r n E. Fitch, Board Secretary Page 6 of 6 E-mailed to. Town & KW; JB, CN, EA, NR, JF & BW on 11/29/11. NOV 2 9 2011 6& IATTENDANCE SHEET (TTj -GRTL A N6V—ILLE 7PLANNINGL9QCRDj (Your attendance is recorded in the meeting Minutes.) PRINTED) Name: 7 7-, 77 ��"—A PCle, /m /So Representing/ Regarding: 0 W 6-3 d CvL-9(,z� Complete Address: BOARD Meeting DEC 19 2011 V TOWN OF CORTLANDVILLE PLANNING BOARD Minutes of Regular Meeting - Tuesday, 26 October 2011 - 7:30 PM Town Hall Board Room - 3577 Terrace Road - Cortland, NY Board Members (*absent) Others Present Katherine Wickwire, Chairperson Bruce Weber, Town Planning/Zoning Officer Christopher Newell Joan E. Fitch, Board Secretary Nicholas Renzi John Folmer, Town Attorney Elizabeth Ambrose James Bugh Applicants & Public Present Roger Simpson, Applicant; David Butler & John Hutchinson, for TLC, Applicant; Scott Walter, Applicant; Gerald Contento & Tim Malchak, Applicants; Marcus Bernardo & Attorney Wm. Pomeroy, for Walden Oaks, Applicant; Chuck Feiszli, PE, for Crown Court LLC, Applicant; Lisa Thomas, Applicant; Brian Rosato. 11 REGULAR MEETING The Regular Meeting of the Town of Cortlandville Planning Board was called to order by Chairperson Kathy Wickwire at 7:30 p.m. APPROVAL OF MINUTES — 28 JUNE & 26 JULY 2011 A motion was made by Member Nick Renzi to approve the Minutes of the 28 June and 26 �\ July 2011 Planning Board meetings, as submitted. The motion was seconded by Member Chris Newell, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Bugh Member Ambrose Motion carried. This becomes Action #60 of 2011. OLD BUSINESS Tim Malchak & Gerald Contento. Applicants/Reputed Owners - 3827 US Route 11 (Polkvillel - TM #87.04-01-16.000 - Proposed 10 -Unit Storage Building Originally on the September Agenda, this matter was postponed until this meeting as neither of the applicants, nor a representative, were present to answer the Board's questions. Chair Wickwire recognized Mr. Contento who explained that he and Mr. Malchak own the subject property and they want to construct a 24 ft. by 100 ft. building on the subject site, to contain ten (10) rental storage units. The metal -type building with concrete floor would be placed on a new gravel parking lot. It would not be fenced, and would have no lighting. Setbacks were satisfactory, but they may change "a few feet." Chair Wickwire stated that the Board needed measurements on a site plan/map indicating exactly how it will be (to scale): dimensions to property lines, size/location of building, size of lot, etc. Member Renzi stated they would also like a photo of what the building will look like. PZO Weber suggested putting a note on the map accompanying the application, stating "Not to Scale" rather than putting the matter off for another month. Page 1 of 6 MIR (T) Cortlandville Planning Board Regular Meeting Minutes 26 October 2011 Member Renzi asked if they had plans for signage; Mr. Contento responded he hadn't thought about that, and will probably have one on the building. PZO Weber advised the applicants to make sure they comply with sign regulations. With no further discussion, a motion was made by Member Newell to approve the Conditional Permit for the proposed 10 -unit storage building in accordance with the dimensions shown on the drawing, with the applicant to provide a picture of the proposed building. The motion was seconded by Member Renzi, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell. Member Renzi Member Bugh Member Ambrose Motion carried. This becomes Action #61 of 2011. TLC Emergencv Medical Services. Auulicant/David J. Butler. Reouted Owner - 4377 US Route 11 - TM #s 76.15-01-23.000 & 25.000 - Revised Site Plan Chair Wickwire recognized David Butler and John Hutchinson, representing the applicant/ owner, who were seeking approval of a revised Site Plan for two additions to their new facility (former Grossman's/Bargain Outlet), as shown on the revised drawing submitted. A Conditional Permit was approved on 31 August 2010 (Action #39) for a proposed vehicle vestibule addition. _ A letter from TLC to PZO Weber, dated 10/ 17/ 11, accompanied the revised drawing and explained that they now would like to have another addition next to the previously approved addition, to be used as storage, and also a second addition located on the northeast corner of the building to provide a sheltered entrance and also increase the size of the reception area. There will be sidewalk access to the new entrance. PZO Weber asked the representatives about the piles of concrete and topsoil on the site, which "really looks bad." It is presently covered with weeds where the lumber storage area used to be. Mr. Butler stated it would be removed. Chair Wickwire felt that the Board should set a time limit for its removal; five months was suggested. At the conclusion of the discussion, a motion was made by Member Newell to approve the revised Site Plan, as requested, with .five (5) months allowed to remove the debris from out front. The motion was seconded by Member Renzi, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Bugh Member Ambrose Motion carried. This becomes Action #62 of 2011. Page 2 of 6 (T) Cortlandville Planning Board Regular Meeting Minutes 26 October 2011 i _ . Crown Court. LLC. Avvlicant/Walmart Stores East, LP. Reputed Owner - 818 Bennie Road - TM #105.00-02-04.000 - Site Plan Avvroval & Aquifer Protection District Permit for Provosed Retail Facilitv Chair Wickwire recognized Engineer Chuck Feiszli, representing the applicant who was seeking approval to construct a 12,000 SF multi -tenant retail facility at this site. Since the Sketch Plan Conference held on 27 September 2011, the proposed building had been moved forward on the site, and away from the berm, and was smaller. The walkway and new driveway were shown. They would also like the second entrance, if possible. (Reference is made to those Minutes for details.) The existing berm would stay. Engineer Feiszli stated that the building would be of block construction, similar to Walmart. Member Renzi asked about a traffic survey; the engineer stated that this would be done if approved. Member Renzi stated that the lighting should match Walmart's. The facility's stormwater management system was discussed. The engineer was advised to touch base with Pat Reidy of County Soil & Water. Chair Wickwire asked about a landscaping plan, and Mr. Feiszli responded that this had not been designed yet, but will be done. He stated he will come back to the next meeting with the plan. He may also have a sign package by then. A motion was then made by Member Renzi to forward the applications for the proposed 10,000 SF multi -tenant retail facility to the Cortland County Planning Department for their review. The motion was seconded by Member Newell, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Bugh Member Ambrose Motion carried. This becomes Action #63 of 2011. NEW BUSINESS Roger Simvson. Applicant/Jeffrey Campbell. Reputed Owner - 3957 US Route 11 - TM #87.13-01-41.100 - Conditional Permit for Provosed Bagged Coal Sales Chair Wickwire recognized the applicant who was seeking approval to operate a bagged coal business at this location, as shown on the sketch accompanying the application. The site, located just across the Tioughnioga River Bridge on Route 11, also contains a used car sales facility (J & D Auto Sales). Mr. Simpson proposed a 60 ft. by 60 ft. area enclosed with a six-foot chain-link fence to store pre - bagged anthracite coal for sale. The coal would be stored on pallets. With no further questions, a motion was made by Member Newell to approve the Conditional Permit for the proposed pre -bagged coal sales and chain-link fenced area, as requested. The motion was seconded by Member Elizabeth Ambrose, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi �.. Member Bugh � Member Ambrose ` Motion carried. This becomes Action #64 of 2011. Page 3 of 6 (T) Cortlandville Planning Board Regular Meeting Minutes 26 October 2011 J ' ! Walden Oaks Country Club. Applicant./Reputed Owner - 3369 Walden Oaks Blvd. - TM #96.00-06-02.100 - Conditional Permit - Proposed Storage Barn Chair Wickwire recognized Attorney Bill Pomeroy and Marcus Bernardo, representing the applicant who was seeking a Conditional Permit to build a 20 ft. by 60 ft. storage pole barn (cold storage) northeast of the existing clubhouse to house their turf/grass equipment during the off season, as shown on the map accompanying the application. There will be no maintenance/ repair work done at this facility. With no further discussion, a motion was made by Member Newell to approve the Conditional Permit for the proposed storage barn, as requested. The motion was seconded by Member Renzi, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Bugh Member Ambrose Motion carried. This becomes Action #65 of 2011. Scott Walter. Applicant/Reputed Owner - 4367 NYS Route 281 - TM #76.14-01-59.000 - Site Plan - Proposed Duplex Chair Wickwire recognized the applicant was seeking approval of his Site Plan for a proposed duplex as shown on the map, sketch, and picture accompanying the application. Each 900 SF unit, side by side, would contain two bedrooms, one bath, a kitchen/dining area, and living room. The two units, each containing a small basement, would be separated by a two -car garage, one garage per unit. There will be no fireplaces. The property is zoned R-1; a duplex is permissible subject to Site Plan Review by the Planning Board. PZO Weber advised the applicant to discuss the proposed driveway on Route 281 with the NYSDOT. Member Renzi questioned the layout of the duplex and suggested moving it over another 35 feet or so. The existing garage on the site will stay, according the Mr. Walter. Chair Wickwire also advised him to leave enough setback for the proposed future road widening. A motion was then made by Member Renzi to approve the Site Plan for the proposed duplex, as requested. The motion was seconded by Member Newell, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Bugh Member Ambrose Motion carried. This becomes Action #66 of 2011. The Planning Board would like to see the final plan after the NYSDOT reviews what is proposed. _ Lisa Thomas, Applicant/ PROP, Inc., Reputed Owner - 3903 NYS Route 281 - TM #86.17-01- 02.111 - Conditional Permit - Proposed Used Car Sales Chair Wickwire recognized the applicant who was seeking a Conditional Permit to operate a proposed used car lot in front of the former Ames Chevrolet building. The business is already operating, she stated. Member Renzi commented that it would be good to have a drawing showing Page 4 of 6 �j (T) Cortlandville Planning Board Regular Meeting Minutes 26 October 2011 all measurements. PZO Weber stated that the plan, as shown, indicated cars parked on the grass which is a green area and cannot be used for parking. He stated the business exceeded the lot coverage that is allowed. Brian Rosato, who accompanied the applicant, explained the locations where the cars would be displayed. In response to Member Renzi's question, Mr. Rosato stated the business had been in operation "a couple weeks." They are operating as LLT Auto. The applicant also advised the Board that all repairs would be done offsite. They will also have an office, as indicated on the sketch submitted. Parking of display cars was discussed; 22 spots were shown, but two of them are not permitted, making a total of 20 spaces for those vehicles for sale. At the end of the discussion, a motion was made by Member Newell to approve the Conditional Permit for a maximum of twenty (20) roadworthy cars, with no parking allowed on the grass. The motion was seconded by Member Renzi, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Bugh Member Ambrose Motion carried. This becomes Action #67 of 2011. OTHER MATTERS ✓ Willcox Tire - Tompkins Street: PZO Weber advised that he had received a call regarding the fence at the rear of this business. It has not been maintained and has deteriorated; the area has also not been mowed. They were contacted and "Chris" said the fence will be repaired and the grass mowed. They were advised that next summer the fence needs to be maintained and the grass mowed on a regular basis. ✓ Cortland College Suites: Member Renzi stated that there were 230 TC3 students in this facility, and there have been a lot of problems there. Attorney Folmer said he had received a significant amount of calls regarding same and was in the process of drafting a letter to the Troy, NY management company regarding the issues. The letter will go out next week. ✓ Walmart: Member Renzi reported that Walmart has been very good in reporting the monitoring well results, as requested. It would be nice if the public were informed of this in the newspaper. ✓ Walareen's: Member Renzi reported that Clough Harbour was satisfied with the resolution. ✓ Steve Terwilliger: Member Renzi asked the status of the proposed Terwilliger real estate office on NYS Route 13 in South Cortland. A 9/26/ 11 letter to Chair Wickwire from the Acting Director, NYSDOT Planning & Program, (no name given) had been received via email. The letter provided criteria and requirements of the NYSDOT. Page 5 of 6 (T) .Cortlandville Planning Board Regular Meeting Minutes N 26 October 2011 ADJOURNMENT At 8:30 p.m., a motion to adjourn the meeting was made by Member Newell, seconded by Member Ambrose, with all members present voting in the affirmative. X11. ��w�il:�✓ .. —in . Fitch, Board Secretary E-mailed to Town, KW, JB, CN, EA, NR, JF & Bw on 12/18/11. Page 6 of 6 CORTLANDVILL��SPL"ANNING BOARD ATTENDANCE SHEET f�EETIN�G&—: (Your attendance is recorded in the meeting Minutes.) r. PRINTED) Name: A/ P, I Representing/ Regarding: 691Z-17AYUZ) (-3,9&L 60. 7'Z- c— Complete Address: .39-57 3 X1,1-11 kc 6-� f(eQ AoAAP— k, )hw 2, 58OR P,4 -tel nil h a4. IV V Ll . 3 7-a- hj,,et7)CL,-1 &41�, (�4� "PLANNING BOARD Me-e't-��g -O ib y JAN 0 3 2012 r TOWN OF C,ORTLANDVILLE PLANNING BOARD Minutes of Regular Meeting - Tuesday, 29 November 2011 - 7:30 PM Town Hall Board Room - 3577 Terrace Road - Cortland, NY Board Members (*absent) Katherine Wickwire, Chairperson Christopher Newell Nicholas Renzi . Elizabeth Ambrose_ James Bugh - Avvlicants & Public Present None. Others Present Bruce Weber, Town Planning/Zoning Officer Joan E. Fitch, Board Secretary John Folmer, Town Attorney 11 REGULAR MEETING II ; The Regular Meeting of the Town of Cortlandville Planning Board was called to order by. Chairperson Kathy Wickwire at 7:30 p.m. OLD BUSINESS Crown Court. LLC. Avvlicant/Walmart Stores East. LP. Reouted Owner - 818 Bennie Road - TM #105.00-02-04.000 Site Plan Avvroval & Aa_uifer Protection District Permit for Provosed Retail Facility PZO Bruce Weber reported that he had received a phone call from the applicant's engineer, Chuck Feiszli, .that the plan changes recommended by County Planning had not yet been completed; therefore, he was requesting a postponement until next month. Member Nick Renzi stated he had prepared some comments to pass along to the engineer. PZO Weber said that if Member_ Renzi could provide it to him in .electronic format, he would pass it on to Mr. Feiszli: A motion was made by Member Renzi to postpone this matter until the December 2011 meeting at the request of Engineer Feiszli. The motion was seconded by Member Elizabeth Ambrose, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Bugh Member Ambrose Motion carried. This becomes Action #68 of 2011. Page 1 of 3 0 &q (T) Cortlandville Planning Board Regular Meeting Minutes 29 November 2011 APPROVAL OF MINUTES — 27 SEPTEMBER 2011 A motion was made by Member Chris Newell to approve the Minutes of the 27 September 2011 Planning Board meeting, as submitted. The motion was seconded by Member Nick Renzi, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Bugh Member Ambrose Motion carried. This becomes Action #69 of 2011. NEW BUSINESS David & Susan Yaman. Auulicants/Leland & Carolyn Davis. Renuted Owners - 3924 Perris Road- TM #85.00-01-32.100 - Lot Line Adiustment Chair Wickwire acknowledged that there was no one present pertaining to this matter; the Board felt that it was a simple lot line adjustment. However, there was some confusion as to who was doing what and where. Member Chris Newell stated that he felt there should be an area on the application form where what was being proposed could be explained. Chair Wickwire asked PZO Weber if he could t explain, what the applicants wanted to do. PZO Weber responded by saying that the Parcel B 1 shown on a portion of a survey map accompanying the application was being subdivided out of the larger Parcel A because the pond, at present, encroaches on the Davis property. Therefore, the Yamans wish to purchase this additional 2.223 A. parcel from the Davis's to be combined with their 15.934 -acre parcel, as shown. With no further discussion, a motion was made by Member Newell to approve the Lot Line Adjustment, as requested. The motion was seconded by Member Renzi, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Bugh Member Ambrose Motion carried. This becomes Action #70 of 2011. OTHER MATTERS ✓ Walgreen's: Town Attorney John Folmer stated he wanted to report to everyone on the Walgreen's matter. He has not been able to reach Mr. Trasher, of Clough Harbour. Today, he attempted to reach Mr. Hollowood regarding an 11 / 12 / 09 reinspection letter. His secretary stated he would have Mr. Hollowood return Attorney Folmer's call today; he did not. Town Councilman Ted Testa, however, was successful in reaching Mr. Trasher and asked him to call Attorney Folmer; he did not do so. The Planning Board discussed the length of time it takes to contact Mr. Trasher. Attorney Folmer stated he will talk with the Town Board to see what they want to do about the situation. Member Renzi commented that the Town should consider not Page 2 of 3 i (T) Cortlandville Planning Board Regular Meeting Minutes 29 November 2011 retaining Clough Harbour for any projects due to their lack of response. Town -Attorney Folmer added that the Town has been pursuing this matter "without success." ✓ Walmart: Member Renzi. reported that he had received an 11 / 10/ 11 email from T. Marko regarding a post -construction traffic study. PZO Weber responded that the Town Board should address this letter as they did the . SEQR review. He will forward the letter to Supervisor Tupper and Attorney Folmer tomorrow. ADJOURNMENT At 7:45 p.m., a motion to adjourn the meeting was made by Member Newell, seconded by Member Ambrose, with all members present voting in the affirmative. n E. Fitch, Board Secretary E-mailed to Town, KW, JB, CN, EA, NR, JF & BW on 1/1/12. Page 3 of 3 JAN 0 3 2012 TOWN OF CORTLANDVILLE PLANNING BOARD Minutes of Regular Meeting - Tuesday, 27 December 2011 - 7:30 PM Town Hall Board Room - 3577 Terrace Road - Cortland, NY Board Members (*absent) Others Present Katherine Wickwire, Chairperson Bruce Weber, Town Planning/Zoning Officer Christopher Newell Joan E. Fitch, Board Secretary Nicholas Renzi John Folmer, Town Attorney Elizabeth Ambrose James Bugh Applicants & Public Present David Yaman, Applicant; William Porter for 281 Groton Corporation, Inc., Applicant; Kurt Hackwelder, David & Susan Downes, John Mason, Chris Boyea. REGULAR MEETING II The Regular Meeting of the Town of Cortlandville Planning Board was called to order by Chairperson Kathy Wickwire at 7:30 p.m. APPROVAL OF MINUTES - 26 OCTOBER 2011 A motion was made by Member Chris Newell to approve the Minutes of the 26 October 2011 Planning Board meeting, as submitted. The motion was seconded by Member James Bugh, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Bugh Member Ambrose Motion carried. This becomes Action #71 of 2011. OLD BUSINESS Crown Court. LLC. Applicant/Walmart Stores East. LP. Reputed Owner - 818 Bennie Road - TM #105.00-02-04.000 - Site Plan Approval & Aquifer Protection District Permit for Proposed Retail Facilitv PZO Bruce Weber reported that he had not received anything from the applicant, so the matter should be postponed. A motion was made by Member Newell to postpone this matter until the January 2012 meeting. The motion was seconded by Member Nick Renzi, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi !' Member Bugh Member Ambrose Motion carried. This becomes Action #72 of 2011. Page 1 of 4 Ell Z�.7 (T) Cortlandville Planning Board Regular Meeting Minutes 27 December 2011 David Yaman. Applicant/Tomukins Trust Comuanv. Reputed Owner - 859-865 NYS Route 13 - TM #95.00-10-04.000 - Conditional & Aa_uifer Protection District Special Permit - Proposed Commercial Retail Center Chair Wickwire recognized the applicant who had appeared before this Board on 28 June 2011 for a Sketch Plan Conference. Mr. Yaman is interested in developing the 2.5± acre site at this location in two phases. Architectural conceptual plans for the exterior of the building, along with a preliminary site plan were given to the Board at that time. At this meeting, Mr. Yaman presented a revised plan for Phases I and II of the project to meet the needs of the prospective tenants. Although Phase I will be constructed first, he would like approval for both phases at this time. He stated that no signs were shown on the buildings as that would be the responsibility of the tenants. Phase II, he said, would be for a 3200 SF anchor tenant with whom he is still in discussion. They are working with "all national tenants." Mr. Yaman will have a "fast-food operation" on the south section — McDonald's, who will relocate from their present facility to this new facility. Three representatives for McDonald's were present: Kurt Hackwelder, John Mason, and Chris Boyea. Mr. Hackwelder explained Lot coverage, green space, parking spaces, construction materials (front to be brick), stormwater runoff, etc. pertaining to the McDonald's site. With regard to landscaping, he said that they planned to use trees, not evergreens. PZO Weber commented that there should be all dimensions shown on the drawings. Chris Boyea presented an overview of how the McDonald's site will look and how it will function, including the proposed traffic pattern. The existing McDonald's will be put up for sale; it's owned by McDonald's. Member Newell asked about the colors shown for the proposed restaurant; Mr. Boyea said that they could take a look at that when they return before the Board. Chair Wickwire commented that the Board would like the appearance of the new restaurant to be similar to that of Tompkins Trust, just down the road. PZO Weber advised them of the variances that may be required. Member Renzi stated that he liked the looks of the building. Downspouts were discussed. Conifer trees were suggested to avoid leaves clogging drains. The applicants/ representatives present were reminded that parking spaces should measure 10 ft. by 20 ft. With reference to site lighting, Mr. Yaman reported that they will provide this at the next meeting. Member Renzi said that the Board needs "more specifics. Mr. Yaman said he would like County Planning to review all that had been provided to the Planning Board. PZO Weber countered that it would be more productive to present a complete package to County Planning, rather than do it piecemeal. However, he encouraged the applicant to meet with Dan Dineen, Director of Planning, to discuss the preliminaries. Member Renzi advised that this Board is looking for all the details on the complete Phase I. PZO Weber reminded them that County Planning will also want to see a sign package. Drainage should be included, and PZO Weber said that the applicant needed to talk with Pat Reidy of County Soil & water regarding this. No Action Taken. NEW BUSINESS David M. & Susan M. Downes. Applicants/Leland W. & Carolvn I. Davis, Reputed Owners - Perris Road - TM #s 85.00-01-30.112 & 32.100 - Lot Line Adiustment Chair Wickwire recognized Mr. Downes who was seeking to purchase 7.4± acres of land from the adjoining owner (Davis) to be added to his existing 30.58 A. parcel, as shown on a portion of the tax map accompanying the application. Page 2 of 4 M (T) Cortlandville Planning Board Regular Meeting Minutes 27 December 2011 �Y " With no further discussion, a motion was made by Member Newell to approve the Lot Line Adjustment, as requested. The motion was seconded by Member Elizabeth Ambrose, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Bugh Member Ambrose Motion carried. This becomes Action #73 of 2011. Roger F. Wilcox. Avvlicant/Reputed Owner - 4454 McClov Road - TM #74.00-02-06.111 - Site Plan Avvroval for Manufactured Home Chair Wickwire recognized the applicant who was seeking approval to place a double -wide 26 ft. by 44 ft. manufactured home on his 7.76 A. parcel. PZO Weber informed the Board that the ZBA, at its meeting just before this, granted a variance for this home which had a length less than allowed. With no further discussion, a motion was made by Member Newell to approve the Site Plan, as requested. The motion was seconded by Member Renzi, with the vote recorded as follows: Ayes: Chair Wickwire Nays: None Member Newell Member Renzi Member Bugh Member Ambrose Motion carried. This becomes Action #74 of 2011. William Porter. Avvlicant/281 Groton Corvoration. Inc. & William Porter Real Estate. Inc.. Revuted Owner - Groton Avenue Plaza - Part of TM #86.13-01-55.220 - Conditional Permit_ for Provosed Shed Sales Chair Wickwire recognized the applicant who was seeking approval to place three (3) Amish type sheds at this 40 ft. by 25 ft. location shown on the sketch accompanying the application. The sheds would be displayed for sale, commencing on April 1st; the salesman's name/phone number would be displayed on the buildings. No employee will be there, but Mr. Porter stated that- probably hatprobably one will be needed. This is a month-to-month rental. Photos of the proposed sheds were displayed to the Board. Member Renzi spoke about the deficiencies in the parking lot for the Groton Avenue Plaza, of which this area is a part. He was not in favor of the shed display at all. Mr. Porter explained that he does not own all of the Plaza; some are owned by the tenants and they are responsible for their portion of the parking lot. Member Newell felt that there should be some sort of a trial period to begin with, with the applicant to return before the Board to review the proposed business. Page 3 of 4 (T) Cortlandville Planning Board Regular Meeting Minutes ... 27 December 2011 J? At the conclusion ' of their discussion, a motion was made by Member Newell to approve the Conditional: Permit for the placement of three (3) sheds from 4/1/12 thru 7/31 12, with review to be conducted at the July 2012 meeting of this'Board. The motion was seconded by Member Ambrose, with the vote recorded as follows: Ayes:. -Chair Wickwire Nays:: Member'Renzi Member Newell Member Bugh. Member Ambrose Motion carr_ ied: This'becomes Action #75 of 201 L: ADJOURNMENT At 8:40 p.m., a- motion to adjourn the meeting was made by Member Newell, seconded; by Member Renzi, with all members present voting in the affirmative. n E. Fitch, Board Secretary E-mailed to Town, KW, JB, CN, EA, NR, JF & BW on 1/1/12. ATTENDANCE SHEET y(T CORTLANDVILLEPLANNINGTBOA MEETING OF: f �-- (Your attendance is recorded in the meeting Minutes.) PRINTE_DName: -3 i ,Q ��° C:711-WyE::5, -tSY�-4. Representing/ Regarding: YAPffifV /11o411IV-qq�- Complete Address: 7A 3 1"�r � o�� r Ac,a4IVY . �>P-LANNING BOARD Meefing-Onl