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HomeMy WebLinkAbout1995-01-09 407 1 Town Board Minutes January 9 , 1995 TOWN OF DANBY TOWN BOARD MINUTES Regular Meeting 8 : 00 P . M . January 9 , 1995 PRESENT : Supervisor Mary Oltz Counci_ lpersons : Rosa Lee Johnson , Joseph Schwartz , Howard Steiner ABSENT : Councilperson Roger Hile ( Excused ) Others Present : Carol Sczepanski - Town Clerk H ighway Superintendent - William Hall K enneth Horst - Planning Board Chair Members of the Public : N ancy Weitzel , Rick Lazarus , Bob Roe , Liz Roe , Joel Gagnon L inda Uzmann S upervisor Oltz called the meeting to order at 8 : 05 P . M . and led all present to the Pledge of Allegiance to the American Flag . Approval of December 12 , and December 29 , 1994 Town Board Minutes A motion was made by Councilperson Steiner to approve the December 12 , and December 29 , 1994 Town Board Minutes as published . A roll call vote on the motion resulted as follows : Johnson Aye S chwartz Aye S teiner Aye O ltz Aye Carried Unanimously Privilege of the Floor Councilperson Schwartz reported that a recent editorial was published in the Ithaca Journal that reported inaccurately the planning and procedure of the Town of Danby for the proposed improved Town Hall building . He has drafted a response from the Board to Ms . Ellen Leifeld , President and Publisher of the Journal . A copy of the letter will be published in the Danby Area News . County Representative Report : Supervisor Oltz reported that Representative Proto is attending a meeting regarding the NYSEG Pipeline that is proposed to be routed through Danby . SUPERVISOR ' S STATEMENT TO THE BOARD : Roberts Rules of Order will be followed at all Town Board Meetings except when special roll call vote is necessary . Roll call will be alphabetical with the Supervisor voting last . All meetings will begin at 8 : 00 P . M . and terminate no later than 10 : 00 P . M . Method of claims for payment of all bills will be by voucher . Vouchers must be submitted no later than Thursday preceding Town Board Meeting . Vouchers may be submitted to the Supervisor or Town Clerk . The Town Board in accordance with Town Law AT103 will audit all bills . All personnel matters will be discussed in executive sesssion . Members of the Public : Rick Lazarus - Howard Road - submitted a proposal to the Town last summer for the proposed renovation of the Town Hall . He reported that he is interested in doing the work on the building . Mr . 408 Town Board Meeting January 9 , 1995 - 2 - L azarus asked the Board to consider the possibility of Town residents donating time possibly through some form of tax rebate to d o some of the work to renovate the building . L iz Roe - 1820 Danby Road - reported that there is a County E nvironmental Management Council Meeting on January 19 , 1995 . They will be forming new committees and she asked for ideas that the Town would like the committee to work on . Communications : 1 ) Association of Towns - The 1995 Training School & Annual Meeting of the Association , New York Hilton Hotel , New York City , February 19 - 22 , 1995 - outline of events and • ✓ egistration forms . 2 ) Tompkins County Budget & Finance ( Dec . 14 , 1994 ) requesting a ✓ esponse from the Town regarding the decision to include the 1996 Solid Waste Annual Fee on the 1996 Town & County tax bill . 3 ) Town Clerk ' s 1994 report to the Board of receipts and disbursements . ORGANIZATIONAL RESOLUTIONS : The following Organizational Resolutions were read by the Board . A motion was made by Councilperson Schwartz and seconded by Councilperson Johnson to approve the Organizational Resolutions No . 1 - 15 as read . A roll call vote on the motion resulted as follows : Johnson Aye S chwartz Aye S teiner Aye O ltz Aye Carried Unanimously RESOLUTION NO . 1 OF 1995 APPROVAL TO INVEST IDLE FUNDS RESOLVED , that the Town Board of the Town of Danby authorize the Supervisor to invest idle funds . RESOLUTION NO 2 OF 1995 RESOLVED , that the Town Board of the Town of Danby set the 1995 Annual Salaries as follows : Annual salaries to be paid monthly : Supervisor $ 10 , 000 / year Town Justices ( 2 ) $ 8 , 034 ( $ 4 , 017 each ) Town Clerk $ 12 , 020 year Custodian $ 2 , 200 / year Court Clerk $ 2 , 893 / year Quarterly Salaries : Counci_ lpersons ( 4 ) $ 6 , 552 ( $ 1 , 638 each annually ) Water District Clerk $ 2 , 400 / year Asst . Water District Plant Operator $ 750 / year Bi - weekly Salaries : 16 , 390 / year Code Enforcement Officer H ighway Superintendent $ 30 , 000 / year W ater District Plant Operator $ 6 , 750 / year Bi - weekly salaries paid hourly as needed : 250 / year Code Enforcement Personnel $ D eputy Town Clerk $ 2 , 143 / year S ecretary ( s ) $ 5 , 700 / year Bookkeeper $ 7 , 000 / year Town Historian $ 100 per year honorarium -- Paid in July 409 Town Board Meeting January 9 , 1995 - 3 - and be it further RESOLVED , That the Town Board of the Town of Danby authorize the Supervisor to pay the above salaries prior to the first meeting of e ach month with December payrolls adjusted to meet all budget ✓ equirements . RESOLUTION NO . 3 OF 1995 PAYMENT OF BILLS RESOLVED , That the Town Board of the Town of Danby approve a blanket resolution to authorize the Town Supervisor to pay utility bills , freight , postage , contracts and to conduct other normal proceedings such as payroll in advance of audit in order to keep affairs moving on a timely basis . RESOLUTION NO . 4 OF 1995 1994 FINANCIAL REPORT RESOLVED , That the Town Supervisor , in lieu of preparing a financial report under Town Law # 29 - 110 ) shall submit to the Town Clerk by March 1 , 1995 a copy of the report submitted to the State Controller required by Section 30 of Municipal Law . RESOLUTION NO . 5 OF 1995 AUTHORIZATION FOR PURCHASE OF TOOLS , EQUIPMENT , ETC . RESOLVED , That the Town of Danby Highway Superintendent be authorized to purchase tools , equipment , small implements , tires and tubes , etc . in the amount of $ 5 , 000 at any given time without prior approval of the Town Board . RESOLUTION NO . 6OF 1995 TOWN OF DANBY OFFICIAL NEWSPAPER AND BANK DEPOSITORY RESOLVED , That the Town of Danby Town board name the Ithaca Journal as the Official Newspaper ( because there are no other alternatives ) and the Tompkins County Trust Company as bank for the depository of Town Funds . RESOLUTION NO . 7 _OF 1995 TOWN OF DANBY ATTORNEY RESOLVED , That the firm of Barney , Grossman , Roth and Dubow be n amed as the law firm to represent the Town of Danby in all Zoning , Planning Board , and general Town of Danby business . The Town Board ✓ eserves the right of seeking other legal aid if it deems n ecessary . RESOLUTION NO . 8 OF 1995 TOWN MILEAGE RESOLVED , That the Town of Danby Town Board authorize the mileage for Town. Business to be paid at twenty - eight cents ( $ , 28 ) per mile . RESOLUTION NO . 9 OF 1995 VOTING MACHINE CUSTODIANS AND INSPECTORS RESOLVED , That the Town of Danby Voting Machine Custodians Edward M . Roberts and Leroy Decker will be paid as follows : Mr . Roberts $ 75 . 00 per service and Mr . Decker $ 60 . 00 per service . Election Inspectors will be paid at the rate of $ 5 . 00 per hour for service . RESOLUTION NO . 10 OF 1995 HIGHWAY IMPROVEMENTS REIMBURSEMENT RESOLVED , That the Town of Danby Town Board be authorized to sign an agreement that monies collected for repairs and improvements of Town Highways in the amount of $ 77 , 470 . 00 ( State Aid DA3501 ) be expended upon 71 . 98 miles of Town of Danby highways . RESOLUTION NO . 11 OF 1995 WATER COMMISSIONER APPOINTMENT RESOLVED , that the Town of Danby Town Board approve the appointment of Earl Colburn as Water Commissioner for the West Danby Water District for a five year term to begin January 1 , 1995 and to expire December 31 , 1999 . 410 4 Town Board Meeting January 9 , 1995 RESOLUTION NO . 12 OF 1995 APPROVAL OF DEPUTY TOWN CLERK RESOLVED , That the Town of Danby Town Board approve the Town Clerk ' s appointment of Linda Howe as Deputy Town Clerks . RESOLUTION NO . 13 OF 1995 TOWN BOARD _MEETINGS RESOLVED , That the Town of Danby Town Board regular monthly meetings be scheduled for the second Monday of each month for the • year 1995 . RESOLUTION NO . 14 OF 1995 APPROVAL OF COURT CLERK RESOLVED , That the Town of Danby Town Board approve the Court appointment of Theresa O ' Connor as Danby Court Clerk . RESOLUTION NO . 15 OF 1995 APPROVAL OF CODE ENFORCEMENT OFFICER FOR 1995 RESOLVED , That the Town of Danby Town Board appoint Susan Beeners as Code Enforcement Officer for the Town of Danby for 1995 . Proposed Policy and Procedures Related to the Americans with Disabilities Act The Board reviewed a Proposed Policy and Procedures Related to the Americans with Disabilities Act . Councilperson Johnson said that she would like to have the Town Attorney review the provisions and language in the document . RESOLUTION NO . 16 OF 1995 AUTHORIZED CONTRACT FOR BASIC TOWN HALL RENOVATIONS RELATED TO THE AMERICANS WITH DISABILITIES ACT By Councilperson Schwartz : Seconded by Councilperson Steiner WHEREAS , certain renovations are needed to the Town Hall for basic compliance with the Americans With Disabilities Act , and WHEREAS , a proposed construction contract dated January 4 , 1995 has been submitted by Terry J . Hart , Hart Custom Kitchen and Bath , now therefore it is RESOLVED , that the Town of Danby Town Board authorizes the Town Supervisor to execute a construction contract with Terry J . Hart substantially as described in the proposed construction contract dated January 4 , 1995 for a total amount not to exceed $ 2 , 500 . 00 . A roll call vote on the resolution resulted as follows : J ohnson Aye S chwartz Aye • S teiner Aye O ltz Aye Carried Unanimously LGRMIF Grant Application - SARA The Town Clerk reported that she and the Fire District Secretary ( RMO ) are preparing a Cooperative Grant Application for a Local Governments Records Management Improvement Fund Grant ( SARA ) . A letter of intent is required from each project participant , specifying what each cooperating local government will do in the course of the project . The Town Supervisor will send a formal letter to the Town Clerk stating that the Town RMO will cooperate with the Fire District RMO in a Cooperative Inactive Records Management Project if a grant is awarded . 411 5 Town Board 'Meetit-ig- . January 9 , 1995 S treet Light for West Danby Fire Department L inda Uzmann representing the West Danby Fire Department addressed t he Board with their concern that entrance to Sylvan Lane from NYS • Rte . 34 / 96 is not visible at night . The Fire Department is located on Sylvan Lane and fire personnel are concerned that the visibility at this intersection night is dangerous . A representative from N YSEG has looked at the area and a pole must be installed . NYSEG suggested 150 watt high pressure sodium light for $ 151 . 70 per year and the pole charge of $ 134 . 00 per year . There will be a one - time • line charge for the installation of the wires to the transformer . The Fire Department is requesting the Town approach the Fire Commissioners and NYSEG in writing indicating agreement that there is a need for placement of a pole and light at the intersection . S upervisor Oltz responded that she agrees that there is a problem at that intersection and that the Board will look into it . RESOLUTION NO . 17 OF 1995 APPROVAL FOR TOWN _SUPERVISOR TO ENCUMBER 1994 FUNDS B y Councilperson Schwartz : Seconded by Councilperson Johnson WHEREAS , several General Fund bills totaling $ 12 , 405 . 00 were approved to be paid from 1994 funds and / or funds were allocated to pay these expenses in 1994 , and WHEREAS , Invoices for these obligations will be received in 1995 , now be it RESOLVED , that the Danby Town Board authorize the Town Supervisor t o encumber 1994 funds in the amount of $ 12 , 405 . 00 to pay these 1994 expenses . A roll call vote on the resolution resulted as follows : J ohnson Aye S chwartz Aye S teiner Aye O ltz Aye Carried Unanimously APPROVAL OF WARRANTS General Fund Warrant No . 1_of 1995 - _Approved A motion was made by Councilperson Schwartz and seconded by Councilperson Johnson to approve the General Fund Warrant No . 1 of 1995 voucher numbers 1 - 12 in the amount of $ 6 , 634 . 93 . A roll call vote on the motion resulted as follows : J ohnson Aye S chwartz Aye S teiner Aye O ltz Aye Carried Unanimously Highway Fund Warrant No . 1 of 1995 - Approved A motion was made by Councilperson Steiner and seconded by Councilperson Johnson to approve the Highway Fund Warrant No . 1 of 1995 voucher numbers 1 - 6 in the amount of $ 15 , 833 . 78 . A roll call vote on the motion resulted as follows : J ohnson Aye S chwartz Aye S teiner Aye O ltz Aye Carried Unanimously Town Clerk ' s December 1995 Report - Approved A motion was made by Councilperson Schwartz and seconded by Councilperson Johnson to approve the Town Clerk ' s December 1994 report as submitted . 412 6 Town Board Meeting :- - January 9 , 1995 A roll call vote on the motion resulted as follows : Johnson Aye S chwartz Aye S teiner Aye O ltz Aye Carried Unanimously Town Supervisor ' s December 1994 Report - Approved A motion was made by Councilperson Schwartz and seconded by Councilperson Johnson to approve the Town Supervisor ' s December 1994 report as submitted . A roll call vote on the motion resulted as follows : J ohnson Aye S chwartz Aye S teiner Aye Carried Unanimously ADJOURNMENT : On a motion the meeting was adjourned at 8 : 55 P . M . ajbaj Carol W . Sczepa i , Town Clerk