HomeMy WebLinkAbout1994-03-14 305
TOWN OF DANBY
TOWN BOARD MEETING
Regular Meeting 8 : 00 P . M . March 14 , 1994
PRESENT :
S upervisor Oltz
Councilpersons : Hite , Johnson , Schwartz
ABSENT :
Councilperson Miller ( excused )
. Others Present :
Code Enforcement Officer - Susan Beeners
H ighway Superintendent - Wm . Hall
County Representative - Frank Proto
Members of the Public :
E dw . M . Roberts , Mary Lou Hardesty , Roy Casterline , Charles & Betty
W hite , Sr . , Nancy Blacken , David Pochily , Joel Gagnon , Diane
Sherwood , Mary Ann Kozak , Audrey Chaffee , Beverly Klinko and
o thers .
Supervisor Oltz called the meeting to order at 8 : 00 P . M . and led
all present to the Pledge of Allegiance to the American flag .
S upervisor Oltz requested the Town Board to retire to Executive
S ession at 8 : 02 P . M .
The Regular Meeting of the Town Board reconvened at 8 : 30 P . M .
Approval of February 14 , 1994 Town Board Minutes :
A motion was made by Councilperson Schwartz and seconded by
Councilperson Johnson to approve the February 14 , 1994 Town Board
Minutes as published .
Carried Unanimously
Additions to the Agenda :
S upervisor Oltz requested the addition of Resolution No . 23
✓ egarding office supplies .
P rivilege of the Floor :
Councilperson Schwartz reported that many residents in his
n eighborhood are concerned about the conditions of Durfee Hill Road
and are here tonight to address the issue .
Supervisor Oltz reported that there has been unauthorized entrance
t o the Town Hall . Because of this it has been necessary to change
all locks and are considering a motion detector for the building .
The cost for replacing the locks was $ 739 . 80 .
S upervisor Oltz reported that the Town has been involved with the
County Cable TV Commission and they have asked the Town to appoint
IIIa representative to serve on the commission .
County Representative Report :
Representative Frank Proto reported on the following :
1 ) State Forest Lands - New York State pays Town and County
property tax on State Lands and it is applied to our tax
warrant .
2 ) The Board was served with a law suit from the Biggs Building
A Employees .
3 ) County Budget -- A very preliminary budget fiscal planning
meeting indicated that County Taxes could increase 18 % .
4 ) Recycling - Solid Waste Fee will be approximately $ 45 . 00 per
household in 1994 . There is discussion on possibly closing
the drop off centers in favor of 100 % curbside pick up .
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March 14 , 1994
5 ) N . Y . S . Sanitary Code - Part VI review was completed and
revisions for Part I , Article 9 are currently being reviewed .
6 ) Medicaid - It is proposed that New York State will take over
the Medicaid program for 1 % of sales tax revenue .
Members of the Public :
Mary Lou Hardesty - South Danby Road - reported that two ( 2 ) new
wells were drilled on the Hillview Terrace property . She submitted
an updated report and drilling logs as of 3 / 10 / 94 . Mr . Brayton
Foster will submit a report on the draw down testing of the wells
and information regarding impact ( if any ) on the neighboring wells .
Dave Ponchily - 236 Durfee Hill Road - addressed the Board and
asked for a schedule , plans and dates for the repair of his road .
H is concern is that construction will not be completed this season .
H ighway Superintendent William Hall said that materials for road
construction and drainage will be ordered when the Tompkins County
contracts are in place . The Town bids some road construction
materials with County services .
Durfee Hill Residents - Nancy Blacken , Charles F . White , Sr . ,
Audrey Chaffee , and Beverly Klinko - addressed the Board with
concerns about the condition of Durfee Hill Road . They are
concerned that their road will not be surfaced this year .
Charles White , Sr . - 325 Durfee Hill Road asked that the record
show that the neighborhood is unhappy and the road condition is
unacceptable . The section of Durfee Hill Road that he lives on has
never been paved and wants assurance that the road will be paved
this year . •
Highway Superintendent Hall said that he is aware that Durfee Hill
Road is soft and the road will be repaired this year . Stone will
be placed on the road this week to help stabilize the soft
condition . Drainage work on the road cannot be done until the
frost is out of the ground .
S upervisor Oltz reported that she received a letter from A Durfee
H ill Road resident who wants to join with the neighbors in making
t he Highway Superintendent aware that the condition of Durfee Hill
Road is unacceptable .
COMMUNICATIONS :
1 ) Snow and Ice Removal Contract - Tompkins County / Town of Danby
received .
2 ) Code Enforcement Officer - February 1994 Report
3 ) Highway Department - February 1994 Report
4 ) Community Council Monthly Report and 4th Quarter 1993 Report .
5 ) Facilities Committee Minutes - March 10 , 1994 . •
6 ) SPCA - January 1994 Report .
S upervisor Oltz reported that the Facilities Committee would like
Town Board approval for basic initial consulting services from a
d esign professional and / or a contractor for the Town Hall facility .
Code Enforcement Officer Susan Beeners explained that the Committee
would continue to explore various space options for additions to
t he existing Town Hall or for a new building . The Committee has
asked the Town Board Approve a request for Proposal to seek basic
consulting services for an improved facility .
Request for Proposal to seek Consulting Services for Town Hall
Facility - Approved
A motion was made by Councilperson Schwartz and seconded by
Councilperson Hile that the Town approve the Facilities Committee
Request for Proposal - - to advertise for basic initial consulting
services from a design professional and / or a contractor for an
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March 14 , 1994
improved facility .
A roll call vote on the motion resulted as follows :
Hile Aye
J ohnson Aye
S chwartz Aye
O ltz Aye Carried Unanimously
• Other Reports :
S enior Citizens - Edw . M . Roberts reported that the Senior Citizens
cancelled the monthly dinner meeting due to bad weather and is re -
scheduled for April . Forty - three seniors went on a St . Patricks
D ay Celebration trip to Geneva today . ( 3 / 14 / 94 ) .
S olid Waste Advisory Committee ( SWAC )
J oel Gagnon said that the SWAC is still being reorganized . There
is a meeting this Thursday ( 3 / 17 / 94 ) on the business of illegal
d umping .
NEW BUSINESS :
RESOLUTION NO . 21 OF 1994
SUPPORT OF REPEALING THE SUNSET PROVISION OF CHAPTER 78 , LAWS OF
1989 ESTABLISHING THE LOCAL GOVERNMENT RECORDS MANAGEMENT
IMPROVEMENT FUND- Approved
B y Councilperson Schwartz : Seconded by Councilperson Johnson
WHEREAS , the appropriate management of local government records
through their creation , use , maintenance , and disposition is
e ssential to efficient and effective government , and
I WHEREAS , The Local Government Records Management Improvement Fund
w as established in Chapter 78 , Laws of 1989 , to benefit the local
governments of New York State through grants for records management
and through establishment of a program of regionally - based
t echnical assistance administered by the New York State Archives
and Records Administration of the New York State Education
D epartment , and
WHEREAS , The Local Government Records Management Improvement Fund
h as enormously benefitted Tompkins County through three ( 3 ) grants
t otalling $ 110 , 000 to the Tompkins County Clerk ' s Office , and
grants exceeding $ 200 , 000 to Tompkins County municipalities through
frequent and readily accessible consultation by the Improvement
Fund - supported State Archives and Records Administration Regional
Advisory Officer and through Improvement Fund - sustained training
available through regularly scheduled workshops on records and
information management - related subjects attended by the Tompkins
County Clerk and the Records Officer , and
WHEREAS , the grants have supported successful projects to inventory
the records of Tompkins County , to store inactive records , and for
III microfilming , and
WHEREAS , the grants , consultation , workshops , and other services to
I. Tompkins County supported by the Fund have contributed
significantly to the improved management of its records , to the
availability and accessibility of those records to its officials
and citizens , and to economical and responsive administration
saving taxpayers ' dollars , and
WHEREAS , there is much more to be accomplished here in Tompkins
County and in the other local governments of New York State , where
n eeds will continue in the future with the growth in the volume of
✓ ecords , as needs change and information technologies present new
challenges , and
WHEREAS , grants and technical advice are essential in assisting all
the local governments of New York State in developing records
management programs adequate to the demands of governments and
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March 14 , 1994
citizens , and demand for those grants and services remains
critical , and
WHEREAS , these needs are served and programs sustained through
modest surcharges on fees for records filed and recorded by county
clerks of the State of New York and the Register of the city of New
York which sustain the Improvement Fund , without the use of state
tax revenues , and
WHEREAS , The Local Government Records Management Improvement Fund
was created with a sunset date of December 31 , 1995 , now therefore
be it
RESOLVED , That the Town of Danby Town Board fully supports the
perpetuation of the Local government Records Management Improvement
Fund through the elimination of its sunset provision and supports
its continued administration by the New York State Archives and
Records Administration of the New York State Education Department
with oversight by the Local Government Records Advisory Council ,
and be it further
RESOLVED , That The Town of Danby Town Clerk forward copies of this
resolution to its state legislators , the leadership of the state
legislature , and to the Governor of the State of New York .
A roll call vote on the resolution resulted as follows :
H ile Aye
S chwartz Aye
J ohnson Aye
O ltz Aye
Carried Unanimously
RESOLUTION NO . 22 OF 1994
DATE FOR PUBLIC HEARING - HILLVIEW TERRACE SUBDIVISION AND MOBILE
HOME PARK EXPANSION - Approved
B y Councilperson Hile : Seconded by Councilperson Johnson
WHEREAS , The Town of Danby Town Board has received the January 19 ,
1994 recommendation made by the Planning Board with respect to the
proposed Hillview Terrace Subdivision and Mobile Home Park
E xpansion , and
WHEREAS , The Town of Danby Town Board is legislatively determined
t o act as Lead Agency in environmental review of the project , which
is a Type I Action , now be it
RESOLVED , That the Town Board hereby shall hold a Public Hearing
at Danby Town Hall , 1830 Danby Road , Ithaca , New York at 7 : 30 P . M .
on Wednesday , March 30 , 1994 , to consider Adoption of a Local Law
to Amend the Zoning Ordinance to Establish a Mobile Home Park
P lanned Development and a Residential Planned Development within
P lanned Development Zone 2 , to Modify the Boundaries of such Zone , •
and , further , to Approve a General Site Plan for such zone , and be
it further
RESOLVED , That a Special Meeting of the Town Board will follow the
public hearing .
A roll call vote on the resolution resulted as follows :
H ile Aye
J ohnson Aye
S chwartz Aye
O ltz Aye
Carried Unanimously
RESOLUTION NO . 23 OF 1994
OFFICE SUPPLIES - LISTING
B y Councilperson Schwartz : Seconded by Councilperson Hile
WHEREAS , The Town Clerk acts as acquisition clerk for the Town by
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March 14 , 1994
purchasing and making available some of the office supplies used by
all Town office departments , and
WHEREAS , it has been noted that some departments are making
purchases of supplies that duplicate inventory on hand , now
therefore be it
RESOLVED , That the Town Clerk keep a written inventory list of all
supplies available for general use and give each department a copy
•
of this list in order to prevent duplicate purchases .
A roll call vote on the resolution resulted as follows :
H ile Aye
Johnson Aye
Schwartz Aye
O ltz Aye
Carried Unanimously
Other Reports :
Danby School Building Committee
Councilperson Johnson reported that the Danby School Use Committee
h as been meeting regularly and have narrowed its use to two ( 2 )
proposals for consideration will be passed to the Superintendent of
S chools . The proposals are : 1 ) an additional middle school and ,
2 ) an extension of the Alternative Community School . The Committee
is planning to meet with the architectural firm to study the
demographics with High School Facilities Committee .
APPROVAL OF WARRANTS :
General Fund Warrant No . 3 of 1994 - Approved
A motion was made by Councilperson Hile to approve the General Fund
W arrant No . 3 of 1994 - voucher No . ' s 83 - 122 in the amount of
$ 7 , 638 . 62 .
A roll call vote on the motion resulted as follows :
H ile Aye
Johnson Aye
Schwartz Aye
O ltz Aye
Carried Unanimously
Highway Fund Warrant No . 3 of 1994 - Approved
A motion was made by Councilperson Hile and seconded by
Councilperson Johnson to approve Highway Fund Warrant No . 3 of 1994
- voucher No . ' s 31 - 46 in the amount of $ 13 , 237 . 35 .
A roll call vote on the motion resulted as follows :
H ile Aye
®
Johnson Aye
S chwartz Aye
O ltz Aye
Carried Unanimously
West Danby Water District Fund Warrant No . 2 of 1994 - Approved
A motion was made by Councilperson Schwartz and seconded by
Councilperson Hile to approve the West Danby Water District Fund
Warrant No . 2 of 1994 - voucher No . ' s 6 - 9 in the amount of $ 697 . 38 .
1
A roll call vote on the motion resulted as follows :
H ile Aye
J ohnson Aye
S chwartz Aye
O ltz Aye
Carried Unanimously
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March 14 , 1994
Town Supervisor ' s January and February 1994 Reports - Approved
A motion was made by Councilperson Hile and seconded by
Councilperson Schwartz to approve the February and March 1994 Town
Supervisor ' s reports as submitted .
A roll call vote on the motion resulted as follows :
Hile Aye
S chwartz Aye
J ohnson Aye •
Carried Unanimously
Town Clerk ' s February 1994 Report - Approved
A motion was made by Councilperson Schwartz and seconded by
Councilperson Hile to approve the Town Clerk ' s February 1994 report
as submitted .
A roll call vote on the motion resulted as follows :
H ile Aye
S chwartz Aye
J ohnson Aye
O ltz Aye
Carried Unanimously
ADJOURNMENT :
On a motion the meeting adjourned at 9 : 50 P . M .
a14a2'. '
f J
Carol W . Scz _f. nski , Town Clerk
MIN - 3 - 14 . 94
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