HomeMy WebLinkAbout2014-01-02TB 1-2-14
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TOWN OF DRYDEN
ORGANIZATIONAL MEETING
January 2, 2014
Present: Supervisor Mary Ann Sumner, Cl Joseph Solomon, Cl Jason
Leifer
Absent: Cl Linda Lavine, Cl Gregory Sloan
Elected Officials: Bambi L. Avery, Town Clerk
Other Town Staff:
Town Supervisor Mary Ann Sumner and board member Jason Leifer were sworn in by
Town Clerk Bambi Avery.
Supervisor Sumner called the meeting to order at 5:10 p.m.
RESOLUTION #1 (2014) – RULES OF PROCEDURE
Cl Solomon offered the following resolution and asked for its adoption:
RESOLVED, that this Town Board use Town Law Section 63. That section reads as
follows:
“The supervisor, when present, shall preside at the meetings of the town board. In the absence
of the supervisor, the other members shall designate one of their members to act as temporary
chairman. A majority of the board shall constitute a quorum for the transaction of business,
but a lesser number may adjourn. The vote upon every question shall be taken by ayes and
noes, and the names of the members present and their votes shall be entered in the minutes.
Every act, motion or resolution shall require for its adoption the affirmative vote of a majority of
all the members of the town board. The board m ay determine the rules of its procedure, and
the supervisor may, from time to time, appoint one or more committees, consisting of members
of the board, to aid and assist the board in the performance of its duties.”
2nd Cl Leifer
Roll Call Vote Cl Solomon Yes
Supv Sumner Yes
Cl Leifer Yes
RESOLUTION #2 (2014) – MILEAGE
Cl Leifer offered the following resolution and asked for its adoption:
RESOLVED, that mileage will be paid to Town officials and employees when using their
own car for official town business (other than town meetings or travel to and from the job site)
at the rate set by the Internal Revenue Service and Treasury Department.
2nd Cl Solomon
Roll Call Vote Cl Solomon Yes
Supv Sumner Yes
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Cl Leifer Yes
RESOLUTION #3 (2014) – DESIGNATE OFFICIAL DEPOSITORIES
Supv Sumner offered the following resolution and asked for its adoption:
RESOLVED, that the Town Board designate The First National Bank of Dryden and the
Tompkins Trust Company as the official depositories for the Town of Dryden for the year 2014.
2nd Cl Leifer
Roll Call Vote Cl Solomon Yes
Supv Sumner Yes
Cl Leifer Yes
RESOLUTION #4 (2014) – AUTHORIZE SIGNATURES ON ACCOUNTS
Cl Leifer offered the following resolution and asked for its adoption:
RESOLVED, that this Town Board hereby authorizes the following individuals to sign on
Town of Dryden accounts: Mary Ann Sumner, Bambi L. Avery, and Erin Bieber.
2nd Cl Solomon
Roll Call Vote Cl Solomon Yes
Supv Sumner Yes
Cl Leifer Yes
RESOLUTION #5 (2014) – OFFICIAL ADVERTISING
Cl Leifer offered the following resolution and asked for its adoption:
RESOLVED, that this Town Board designate The Ithaca Journal for official newspaper
of the Town of Dryden for the year 2014.
2nd Cl Solomon
Roll Call Vote Cl Solomon Yes
Supv Sumner Yes
Cl Leifer Yes
RESOLUTION #6 (2014) – ADVANCE PAYMENT OF UTILITIES
Supv Sumner offered the following resolution and asked for its adoption:
RESOLVED, that this Town Board authorizes the Supervisor to pay in advance of the
audited claims the utility bills, all claims to be presented at the next regular board meeting.
2nd Cl Solomon
Roll Call Vote Cl Solomon Yes
Supv Sumner Yes
Cl Leifer Yes
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RESOLUTION #7 (2014) – PETTY CASH
Cl Solomon offered the following resolution and asked for its adoption:
RESOLVED, that this Town Board authorize a petty cash fund for the Town Clerk not to
exceed $200.00, and Receiver of Taxes and Assessments not to exceed $200.00, as needed for
postage, and Justice's petty cash fund not to exceed $100.00, and for the Recreation
Department not to exceed $200.00 for the year 2014.
2nd Cl Leifer
Roll Call Vote Cl Solomon Yes
Supv Sumner Yes
Cl Leifer Yes
RESOLUTION #8 (2014) – APPOINTMENTS AND AUTHORIZATIONS
Supv Sumner offered the following resolution and asked for its adoption:
RESOLVED, that this Town Board appoint the following:
o Town Supervisor has the power and duties of administration and supervision of the
Town of Dryden on Special Assessment Fund functions to be performed on behalf of
the Town Board.
o Town Supervisor is authorized to pay Fire and Ambulance Contracts
o Town Supervisor has the power and duties of administration and supervision of the
Town of Dryden Special Improvement District functions to be performed on behalf of
the Town Board
o Bambi L. Avery as Receiver of Taxes and Assessments.
o Bambi L. Avery as licensor for Games of Chance and Bingo.
o Jennifer Case as Bookkeeper to the Supervisor.
o Supv Sumner and Bookkeeper Jennifer Case as Co-Budget Officers
o Jane Nicholson or her designee as Subdivision Control Officer, Stormwater
Management Officer, and Multiple Residence Inspector.
o Jane Nicholson as Town of Dryden Zoning Officer.
o Bambi Avery as Bingo Inspector ($150 annual stipend).
o Joseph Laquatra as Planning Board Chair ($500 annual stipend).
o Martin Hatch as Planning Board Vice Chair.
o Nelson Hogg as Zoning Board of Appeals Chair ($500 annual stipend).
o Charles Smith as Conservation Board Chair (no annual stipend).
o Harry Weldon as Historian ($450 annual stipend).
o Melissa Bianconi as the Town’s representative on the Recreation Partnership.
o Jane Nicholson to represent the Town on the ITCTC MPO Planning Committee.
o Supv Sumner to represent the Town on the ITCTC MPO Policy Committee.
o Supervisor Sumner and James Zimmer as liaison officers on the SCLIWC.
o Supervisor Sumner and Joe Solomon (as alternate) as representatives to IAWWTF
o Supervisor Sumner and Jason Leifer (as alternate) to represent the Town on the
Tompkins County Council of Governments.
o Supervisor Sumner and Jennifer Case (as alternate) to serve as board members for
the Greater Tompkins County Municipal Health Insurance Consortium.
o Jennifer Case and Supervisor Sumner (as alternate) to the GTCMHIC Plan Structure
& Design Committee.
o Supervisor Sumner to represent the town at the Association of Towns meeting.
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o Gena Leonard as Dog Control Officer at a salary of $7,344 per year and Richard
Leonard as Dog Control Officer at a salary of $4,896 per year.
o Andy Down as Fire Warden.
2nd Cl Leifer
Roll Call Vote Cl Solomon Yes
Supv Sumner Yes
Cl Leifer Yes
RESOLUTION #9 (2014) – APPOINT TOWN ENGINEER
Cl Solomon offered the following resolution and asked for its adoption:
RESOLVED, that this Town Board hereby appoints TG Miller PC as Town engineers and
states that they will be consulted on an as needed basis.
2nd Cl Leifer
Roll Call Vote Cl Solomon Yes
Supv Sumner Yes
Cl Leifer Yes
RESOLUTION #10 (2014) – ANNUAL SALARIES FOR TOWN OFFICERS
Cl Solomon offered the following resolution and asked for its adoption:
RESOLVED, that the annual salaries for Town Officers as stated in the 2014 General
Town Budget be as follows:
Supervisor $22,073.00
Councilman (4) $25,700.00 ($6,425.00 each)
Town Clerk $30,800.00
Highway Superintendent $68,189.00
Town Justice $40,700.00 ($20,035 each)
Deputy Supervisor $1,000.00
BE IT FURTHER RESOLVED, that the Supervisor is authorized to pay the above
salaries.
2nd Cl Leifer
Roll Call Vote Cl Solomon Yes
Supv Sumner Yes
Cl Leifer Yes
Supv Sumner explained that the amount provided for in the budget is not enough to
cover what Jane Nicholson is now getting as Interim Director of Planning. Cl Leifer said the
intent is that she continue to receive the $1,000 per month in addition to her regular salary
until a decision is made with respect to the Planning Department.
RESOLUTION #11 (2013) – CONTINUE SUPPLEMENTAL SALARY FOR INTERIM
DIRECTOR OF PLANNING
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Supv Sumner offered the following resolution and asked for its adoption:
RESOLVED, that this Town Board hereby authorizes the continuation of the
supplemental salary of $1,000 per month for Jane Nicholson as Interim Director of Planning
Cl Leifer
Roll Call Vote Cl Solomon Yes
Supv Sumner Yes
Cl Leifer Yes
RESOLUTION #12 (2014) – ANNUAL SALARIES
Cl Leifer offered the following resolution and asked for its adoption:
RESOLVED, that the Town Board does hereby adopt the 2014 wages that were
discussed and agreed upon during the budget process.
2nd Cl Solomon
Roll Call Vote Cl Solomon Yes
Supv Sumner Yes
Cl Leifer Yes
RESOLUTION #13 (2014) – CONTRACTS
Cl Leifer offered the following resolution and asked for its adoption:
RESOLVED, that this Town Board contract with the following:
Mahlon Perkins as the Attorney for the Town at an annual contract amount of not
greater than $33,048 (paid monthly) to do regular agreed upon Town business, with
other business and reimbursable business at the rate of $200 per hour, when signed
contract received.
Richard and Gena Leonard for Dog Control Kennel lease at a rate of $29,172 in twelve
equal installments.
Gadabout at a rate of $7,000 – when funds are available, when signed contract
received.
Dryden Seniors - $1,200 – when funds are available, when signed contract received.
Southworth Library - $13,500 – when funds are available, when signed contract
received.
Dryden Historical Society - $1,100 – when funds are available, when signed contract
received.
Dryden VFW - $1,000 – when funds are available, when signed contract received.
Community Science Institute - $12,528 – when funds are available, when signed
contract received.
And the Town Supervisor is authorized to sign the contracts.
2nd Cl Solomon
Roll Call Vote Cl Solomon Yes
Supv Sumner Yes
Cl Leifer Yes
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RESOLUTION #14 (2014) – APPOINT PLANNING BOARD MEMBER
Supv Sumner offered the following resolution and asked for its adoption:
RESOLVED, that this Town Board hereby appoints John Keifer to the Town of Dryden
Planning Board for a term to expire December 31, 2020.
2nd Cl Solomon
Roll Call Vote Cl Solomon Yes
Supv Sumner Yes
Cl Leifer Yes
RESOLUTION #15 (2014) – APPOINT ZONING BOARD OF APPEALS MEMBER
Supv Sumner offered the following resolution and asked for its adoption:
RESOLVED, that this Town Board hereby appoints Henry Slater to the Town of Dryden
Zoning Board of Appeals for a term to expire December 31, 2018.
2nd Cl Leifer
Roll Call Vote Cl Solomon Yes
Supv Sumner Yes
Cl Leifer Yes
RESOLUTION #16 (2014) – APPOINT CONSERVATION BOARD MEMBERS
Supv Sumner offered the following resolution and asked for its adoption:
RESOLVED, that this Town Board hereby appoints Nancy Muckenbeck, Craig Schutt,
Jeremy Sherman and Gian Dodici to serve on the Conservation Board for t erms to expire
December 31, 2016, and it is further
RESOLVED, that this Town Board hereby appoints Steve Bissen to serve on the
Conservation Board as a non-voting adjunct member and to represent the town on the
Tompkins County Environmental Management Council.
2nd Cl Solomon
Roll Call Vote Cl Solomon Yes
Supv Sumner Yes
Cl Leifer Yes
Supv Sumner said the board is not prepared to appoint Recreation and Youth
Commission members yet. The Recreation Director is expecting additional applications. That
will be on next week’s agenda.
RESOLUTION #17 (2014) – APPOINT AGRICULTURAL ADVISORY COMMITTEE MEMBERS
Supv Sumner offered the following resolution and asked for its adoption:
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RESOLVED, that this Town Board hereby appoints Joseph Osmeloski and Brian Magee
to the Agricultural Advisory Committee with terms to expire December 31, 2016.
2nd Cl Leifer
Roll Call Vote Cl Solomon Yes
Supv Sumner Yes
Cl Leifer Yes
The board discussed whether to continue to meet twice a month, or reduce it to one
meeting per month. It was left at two meetings per month.
RESOLUTION #18 (2014) - VOUCHER/INVOICE SUBMISSION DEADLINES
Cl Leifer offered the following resolution and asked for its adoption:
RESOLVED, that vouchers/invoices shall be submitted to the Supervisor's Office for
processing and payment one week prior to the regularly scheduled board meeting each month
as follows:
Voucher/Invoice Submission
Deadline Dates (by Noon) For Abstract Date:
Friday, January 3, 2014 Thursday, January 9, 2014
Friday, February 7, 2014 Thursday, February 13, 2014
Friday, March 7, 2014 Thursday, March 13, 2014
Friday, April 4, 2014 Thursday, April 10, 2014
Friday, May 2, 2014 Thursday, May 8, 2014
Friday, June 6, 2014 Thursday, June 12, 2014
Thursday, July 3, 2014 Thursday, July 10, 2014
Friday, August 8, 2014 Thursday, August 14, 2014
Friday, September 5, 2014 Thursday, September 11, 2014
Friday, October 3, 2014 Thursday, October 9, 2014
Friday, November 7, 2014 Thursday, November 13, 2014
Friday, December 5, 2014 Thursday, December 11, 2014
Dates for submission of vouchers for abstract 13 to be determined; check with the
bookkeeper toward the end of the year.
2nd Cl Solomon
Roll Call Vote Cl Solomon Yes
Supv Sumner Yes
Cl Leifer Yes
RESOLUTION #18 (2014) – MANDATORY JUSTICE SCHOOLING
Cl Leifer offered the following resolution and asked for its adoption:
RESOLVED, that the Justices be authorized to attend training schools during the year
and will be reimbursed for actual expenses.
2nd Cl Solomon
Roll Call Vote Cl Solomon Yes
Supv Sumner Yes
Cl Leifer Yes
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RESOLUTION #19 (2014) - INVESTMENT POLICIES/GUIDELINES FOR TOWN OF DRYDEN
Supv Sumner offered the following resolution and asked for its adoption:
RESOLVED, that the objectives of the Investment policy of the Town of Dryden are to
minimize risk; to insure that investments mature when the cash is required to finance
operations; and to insure a competitive rate of return. In accordance with this policy, the
Supervisor is hereby authorized to invest all funds including proceeds of obligations and
reserve funds in: - Certificates of Deposit issued by a bank or trust company authorized to do
business in New York State;
- Time Deposit Accounts in a bank or trust company authorized to do business in New York
State:
- Obligations of New York State;
- Obligations of the United States Government;
- Only reserve funds may be invested in Obligations of the Town of Dryden.
All other Local Government officials receiving money in their official capacity must deposit such
funds in negotiable order of withdrawal accounts.
All investments made pursuant to this investment policy shall comply with the following
conditions:
1. COLLATERAL
a. Certificates of Deposits shall be fully secured by insurance of the Federal Deposit
Insurance Corporations or by obligations of New York State or obligations of the United
States or obligations of federal agencies, the principal and interest of which are
guaranteed by the United States, or obligations of New York State local governments.
Collateral shall be delivered to the Town of Dryden or a custodial bank. The market
value of collateral shall at all times equal or exceed the principal amount of the certificate
of deposit. Collateral shall be monitored no less frequently than quarterly.
b. Collateral shall not be required with respect to the direct purchase of obligations of New
York State, obligations of the United States, and obligations of federal agencies the
principal and interest of which are guaranteed by the United States Government.
2. DELIVERY OF SECURITIES
a. Payment shall be made by or on behalf of the Town of Dryden for obligations of New York
State, the principal and interest of which are guaranteed by the United States. United
States Obligations, certificates of deposits, and other purchased securities upon delivery
thereof to the custodial bank. All transactions shall be confirmed in writing.
3. WRITTEN CONTRACTS
a. Written contracts may be required for the purchase of all certificates of deposit.
4. DESIGNATION OF CUSTODIAL BANK
a. The First National Bank of Dryden and Tompkins Trust Company, both authorized to do
business in the State of New York, and having an office for the transaction in the Town of
Dryden, are designated to act as custodial banks of the Town of Dryden ’s investments.
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5. FINANCIAL STRENGTH OF INSTITUTIONS
a. All trading partners must be credit worthy. Their financial statements may be reviewed
annually by the Supervisor to determine satisfactory financial strength or the Supervisor
may use credit rating agencies to determine credit worthiness.
b. Investments in time deposits and certificates of deposits are to be made with banks or
trust companies. Their annual reports may be reviewed by the Supervisor to determine
satisfactory financial strength.
6. OPERATIONS, AUDIT AND REPORTING
a. The Supervisor or Deputy Supervisor shall authorize the purchase and sale an d execute
contracts for certificates of deposit on behalf of the Town of Dryden.
b. At the time independent auditors conduct the annual audit of the accounts and financial
affairs of the Town of Dryden, the independent auditors shall audit the investments of the
Town of Dryden for compliance with the provisions of this investment policy.
c. Within sixty (60) days of the end of each of the first three quarters of the fiscal year, the
Supervisor shall prepare and submit to the Town Board a quarterly investmen t report,
which indicates the new investments, the inventory of existing investments, and such
other matters as the Supervisor deems appropriate.
d. Within 120 days of the end of the fiscal year, the Supervisor shall prepare and submit to
the Town Board an annual investment report; recommendations for change in these
investment guidelines; the results of the annual independent audit, the investment
income record; and such other matters as the Supervisor deems appropriate.
At least annually, at the Organizational meeting of the Dryden Town Board, the board shall
review and amend, if necessary these investment policies.
The provisions of these Investment Guidelines and any amendments hereto shall take
effect prospectively and shall not invalidate the prior selection of any Custodial Bank or prior
investment.
2nd Cl Leifer
Roll Call Vote Cl Solomon Yes
Supv Sumner Yes
Cl Leifer Yes
Supv Sumner said she has been talking with some emergency responders and there is a
possible interest in forming a town-wide emergency response advisory committee. They could
review the emergency response plan and various other things.
RESOLUTION #20 (2014) – TOWN OF DRYDEN FAIR HOUSING OFFICER
Cl Solomon offered the following resolution and asked for its adoption :
RESOLVED, that this Town Board hereby designates Code Enforcement Officer David
Sprout as the Fair Housing Officer to coordinate all actions of the Fair Housing Plan.
2nd Cl Leifer
Roll Call Vote Cl Solomon Yes
Supv Sumner Yes
Cl Leifer Yes
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RESOLUTION #21 (2014) – TOWN BOARD MEETING SCHEDULE
Cl Solomon offered the following resolution and asked for its adoption:
RESOLVED, that the Dryden Town Board will hold its abstract and agenda meeting on
the second Thursday of each month at 7:00 p.m. and its regular business meeting on the third
Thursday of each month at 7:00 p.m. at the Town Hall, 93 East Main Street, Dryden.
2nd Cl Leifer
Roll Call Vote Cl Solomon Yes
Supv Sumner Yes
Cl Leifer Yes
RESOLUTION #22 (2014) – VEHICLE BENEFIT
Cl Leifer offered the following resolution and asked for its adoption:
RESOLVED, that because the Highway Superintendent and Deputy Highway
Superintendent are on call 24 hours a day, seven days a week, the Dryden Town Board
authorizes the use of town vehicles clearly marked with the Town of Dryden logo for travel to
and from work, provided they are not used for personal use.
2nd Cl Solomon
Roll Call Vote Cl Solomon Yes
Supv Sumner Yes
Cl Leifer Yes
RESOLUTION #23 (2014) – REQUEST EXTENSION TO FILE ANNUAL REPORT
Cl Leifer offered the following resolution and asked for its adoption:
RESOLVED, that this Town Board authorize the Town Supervisor to write to the New
York State Office of the State Comptroller and request a 60 day extension for the filing of the
2013 annual update document, if necessary.
2nd Cl Solomon
Roll Call Vote Cl Solomon Yes
Supv Sumner Yes
Cl Leifer Yes
Supv Sumner said Ag and Markets is clear that we can’t contract for a Dog Control
Officer. We have to employ them. Supv Sumner has converted the contract amount into a
salary, and subtracted the employer share of FICA and Medicare. She doesn’t believe any other
employer expenses are large enough to be concerned about. The position would be a non -
competitive, part-time, exempt position. The Leonards do not want health insurance or
pension benefits. Supv Sumner said there would be no effect on the Town’s liability. The
Board asked the Town Clerk to act as Supervisor for the position, and Supv Sumner said
everybody works for the board.
B Avery announced that for the first time in 17 years, she is going to take a week off in
January. She had thought it would go very smoothly because it will be early in the month and
her deputies are competent and have been through tax collection previously. However, it turns
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out that her full time deputy has some serious health issues that must be dealt with
immediately. Diane Michaud, former Harford Town Clerk, has agreed to step in and help as
necessary through the month. She will be appointed as Deputy Clerk/Receiver and B Avery
asked the board for authorization to pay her by voucher because it will be a temporary service.
RESOLUTION #24 (2014) – AUTHORIZE PAYMENT FOR DEPUTY CLERK/RECEIVER
Supv Sumner offered the following resolution and asked for its adoption:
RESOLVED, that this Town Board hereby authorizes payment by voucher for a
temporary Deputy Clerk/Receiver as needed for the month of January 2014.
2nd Cl Solomon
Roll Call Vote Cl Solomon Yes
Supv Sumner Yes
Cl Leifer Yes
Supervisor appointments and committee assignments were discussed and made as
follows:
Deputy Supervisor ------------------------------------------------- J Leifer
Finance & Grants Committee ----------------------------------- J Leifer, J Solomon
Assessment Review Committee----------------------------------- G Sloan, L Lavine
Emergency Services Committee--------------------------------- Supv Sumner, J Leifer
Human Resources Committee----------------------------------- J Leifer, J Solomon
Infrastructure Committee (inc Highway/DPW liaison)------ J Solomon, Supv Sumner
Representative to Planning Board------------------------------- J Solomon, G Sloan
Representative to Zoning Board of Appeals ------------------- J Solomon
Representative to Conservation Board------------------------- L Lavine
Representative to Ag Advisory Committee--------------------- J Leifer, G Sloan
Representative to Recreation & Youth Commission---------- J Solomon
Liaison to Village of Freeville------------------------------------- Supv Sumner
Liaison to Village of Dryden------------------------------------- Supv Sumner
These appointments will be reviewed again next week.
Cl Solomon will not be in town for the January 16, February 13, and March 13 board
meetings. Cl Leifer will not be in town for the February meetings.
Future items for board consideration and/or action include:
Planning Department reorganization
Internal audit
Finger Lakes Technologies – telephone & broadband service
Hot spots to be set up by Clarity in the town
Addition of a parcel property for Ringwood Ponds area & possible town contribution
Town of Lansing water tower on Bone Plain Road
Methods & criteria for protecting open space being developed by Conservation Board
Building/room Use policy
Village of Dryden agreement for processing parking tickets
Water and sewer district consolidation
Agricultural Planning grant – Jane Nicholson
Game Farm & moving forward with trail
Telecommunication advisor & rewriting telecommunication law
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Planning Department annual report
There being no further business, on motion made, seconded and unanimously carried,
the meeting was adjourned at 6:15 p.m.
Respectfully submitted,
Bambi L. Avery
Town Clerk