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I'I� 5 -19 -f0
TOWN OF DRYDEN
TOWN BOARD WEETING
May 19, 2010
upemisor Mary Ann Sumner, Cl Steplien Ste lick, Cl Joseph
Solomon, Cl David Makar, Cl LfaS )n L(Iifer
Iambi L_ Avery, Towri Clerk
Jack Bush, Highway/DPW Superintendent
MCihion Perkins, Town Attorney
Henry Slater, Zoning Officer
Meligso Sianconi, Recreation Director
Andrew Sciarabba, TG Miller Engineers
Supv Sumner opened the meeting dt 7:05 p.rn. and board members and guests
participated in f.h<_ pledge of allegiance,
Lisa Stelick announced that she and her husband, CI Stephen Stelick, received the
Dryden Grange Annual Community Service Award this year, Paine Grant also nominated them
for the Awards for Excellence Program that is sponsored by the Tompkins County Trust
Company and ad Wred by the Legacy l�ountlat:iryrt ofTompkins County_ Anne' (grant
nominated them for the many hours they have devoted to the Town of Dryden Community_ A
brief history of their services to the comrnunity inrIude voluntarily running the programs that
fell under the Town of Dryden Youth Sports Program for ten .years or so (Flag football, tackle
roatbail, kick -off' events, cheerieading, basketball in -house & travel programs, tournaments,
youth wrestling, baseball travel program, track, lacrosse and a summer recreation program]
Duties included doing the eignups, fundraising, purchase of equipment end uniforms,
inventory, conm ions, advertising, Computer input and papier work, reports to the town board,
attendance at league meetings, etC_
The Stelicks divided the monetary award they received ($1,200) and distributed it
among the Montgomery Park Restoration Pund, Dryden Community Center a%, Ellis Hollow
Community Center, Etna Community Center, Varna Community Center, acid the Southworth
Librar-
Supv Sumner said this is an rnnazing legacy and she is a firm believer that things like
this always start at the grass roots level, and they have given it a very Arorng foundation_ On
behalf of the town, she thanked then for their qer+Fice,
Dryden Resources Awareness Coalition (DRAG) Presentation
Judy Pierpont, ] 11 Pleasant I•lollow load, on behalf of DRAC, presented a petition {150
signatures) as>�ing the board to enact an ordinance regulating industrial noise. '1`h<_ petition
reads:
whereas loud and persistent industrial noise is disruptive to the well -being of people luring in its vicinity and is in
some cases deleterious to their health, we the undersigned residents of Dryden, in order to protect the right of
Oryden residents to quiet enjoyment of our property, to safeguard our health and well- being, and further, to
preserve the rural, agricultural, and quiet residential character of Dryden, request that the Town Board of Dryden
enact an ordinance to regulate noise associated with industrial activities.
I }uy%: 10, 13
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These regulations would not apply to noise generated in agricultural and recreationtxl
activities, which are generally intermittent and not cumulative}. The are concerned specif cr illy
with industrial activities when it creates unaccepted levels of noise, especia]ly When it is
uninterrupted. This would be disruptive to residents' lives, 1:1-1eir well -being and health.
J Pierpont said, *Increased localized industry is a particular concern, since the
cumulative effects of wveral operations occurring concurrently can lead to very high levels of
noise- Noise that is perceived as Inud is annoying, disruptive to sleep and conducive to
depression and psychological reactions, bodily and mental fatigue, aggravation of conditions to
which a person is predispo ;ed (for instance heart and circulatory diseases), adverse changes in
,suvial behavior, and inany other problem%- It. can cause permanent hearing dainage -"
She said in several documeniled cases in Col oTado, residents have found it impossible to live in
thf;ir homes and have abandoned them- Noie[_ Will also contribute to the departure of wildliFe
and decrease in reproductive success.
Earthworks Action recommends a maximum level of 45 deuibOa as acceptable in rural
.ind residential areas where industry is pmcsent- This is 10 decibels higher than the ambient
night time lever in many residential areas, and 15 decibels higher than in very quiet rural
at�as. Every ten decibel increase doubles ffic perceived sound.
J Pierpont said the good news is that noise can be mitigated at the source with modern
ferhnology and dedicated barriers. According to Earthtivork5 there are cxr�rnplcs that show that
4.0 to 45 decibels is achicvoble, ail 350' from the source- If companies know in advance that
they %rill be responsible for a specific level of mitigation, they can plan for it. An ordinance:
would be a tool for contmollin sorn[� of the possible aggravation and disruption to our lives. A
sample noise ordinance was provided and DRAC offered their assistancer-
I•Iillary Lambert, presented a petition (391 signatures) asking that the town to enact
rr_gulailions wii_h respect to gas drilling- The petition reads.
A petition to the Town Board of the Town of Dryden in the State of New York to retrieve from the State of
New York the Right to determine the use of lands in the town for the maintenance of the public good. We the
people of the Town of Dryden, New York, believe that the right to determine the ways land within our town i5
developed should rest with the citizens of Oryden. The State of NY removed our right to that determination when
Section 23- 303 {2) of the Ni�w York State Environmental Conservation Law was changed. We therefore petition the
Board of the Town of Dryden to: Pass a Local Ofdinance affirming that the people of the Town of Dryden have the
right to determine rules and regulations pertaining to the use and exploitati ❑n of their own land, res❑urires
(including minerals and other extractives). water and air within the Town of Dryden f ❑r the benefit and health of
the residents of the town.
H lambert said some people don '1: believe that the State has really removed our right to
our own dcl'ermination, but that is being discussed and worked on right now- They are hopeful
that the Town Board %%F 'I] pass are ordinance (fir make an affirmation as to the usefuIncsS� of
having additional local control over our awn decision - making- She txdieves that local folks are
more desirous of being protective of their environment rnow than when the federal and state
laws were enacted,
H Lambert noted that both petitions 0m still available for signature on the DRAG
wcb5ite,
Joe Wilson, 75 Hunt Hill Road, has been following legislation regarding natural gas
extraction in the Sena te :end Assemble, DPAC unde_rN tan ds that most of this legislation is
0 likely to not piss. They are focusing tha,ir efforts on €tff�in ing a ban on fracking activities and
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-R3 3.19 -IV
until after additional independent scientific study has been done and its efieas are determined.
They are, asking tonight that the I)ryd <:n Town Board pass a resolution similar to the one
Tompkins County Legislature passed last night. Copies of that resolution were distributed to
board merribers.
Johnson Contraln - IAWWTP Improvements
Chris Kalwara, of Johnson Controls, explained the project currently in process at the
Ithaca Area Wastuwater Treatment plant, They have been developing an energy saving
performance contract, This proj+?_CL will reduce the energy cost to facility by 69 0/n- Right now
about 24 °la of the energy consumed by the Iacility in frorn a renewable source. After project
implementation the amount of renewable energy will increase to 65 %. The cast of the project is
8.1 million and the rnajority is infrastructure needs. About 5% of the cost: of construction will
come from stimulus money. Over a 20myear period about 84% of the project cost will be
r(;alizud in savings- Savings result fram increased efficiency of 11h digester units- Life
expectancy of the improvements it5 wr,ll over 0 years,
Atty Perkins asked what: percentage of the project was actually an energy performance
contract in the traditional sense of Article 9 of the UYS Enemy Law and C Kalwara responded
that all of it could 1)e considered past of the energy performance contract.
Atty Perkins asked whei:her it would require any amendment or change to the SPED ES
permit. C Kalwara said no, they are not making process changes or replacing equipment, and
the facility has reached out to LAC to get thai: clarified.
Atty Perkins asked if there was sonie kind of plan and report signed by a New York
.Engineer that goes with this project. C Kalara said they have hired OBrien 8s Oere to provide
design documents and there is a scope in the contract that describes what will br, doge,
together with the savings calculations.
Atty Perkins asked if the, work done by Jahn son Controls was the result of an RFP that
the owners had issued, and C Kalwara replied it was not - Atty Perkins asked how then, w(:
would comply with proouremcnll polieitts. C Kalwara said that is left to the owner; they don't
try to interpret procurement requirements. kitty Perkins is concerned with I: c provision of
Article 9 of the KY o
Energy Law thi; Kays in lieu of other competitive procurement or
acxluisition process that may apply, the town or the owners could enter into ox- solicit an energy
performance contract pursuant: I:n an Rf P. An RFP has not been done, and Atty Perkins stated
that could be an issue for approval, because it is a large amount of money and there has to be
game recognition of an RFP or competitive bidding process. C Kalwara said they have obtairitd
bids for each component of the proposal, Atty Perkins said the contract: is with Johnson
Controls so that is an issue to be resolved.
Ml:y Perkins said the Town of Dryden will be paying cash for its portion, but the Town of
Ithaca and City of Ithaca will probably band this, so there is a technical question with respect
to proredure-
Atty Perkn n
s poitcd out there is a required clause rrkissing that will need to be included
in the agreement-
Supv Sumner thanked Mr- FCalwam for his pre seneatiori-
TOWN CLERK
40 To
v4Fn Clerk 8 Avery asked the txe)arci U) approve the min uLee; of April 14 and A '1 21,
D10.
I1�igc 3 of 13
'I'l3 3.19 -10
RESOLUTION #74 - APPROVE MINUTES
Supv S ornner offered the following resolution and asked for its adoption:
PESOLVIa 0) that this Town Board hereby approves the town board meeting minutes of
April 14, 2010 and April 21, 2010, as amended.
2nd Cl Solomon
Roll Call Dote
Cl
Stelick
Yes
1
Solomon
Yes
Supv Sumner
Yes
1
Makar
Yes
Cl
Leifer
Yes
HIGHWAY/DPW DEPARTMENT
J moth explained that the vendor that he usually uses for limestone is not listed in the
Tompkins County bid. In the past the hoard has passed a resolution allowing hini to use a
neighboring County's bid. He asked the board for a resolution to use the vendor on the
Cortland county bid,
RESOLUTION #75 - AUTHORIZE. USE OF NEICHBORINC COUNTY BID
Supv Sumner offered the Fol lowing rr, oIution n asked for it gdcrp1:ion:
RESOLVEI)? that thiaTown hoard hereby aLithorires 11h Highway uperinwnclent to
purchase aggregate off the Cortland County bid.
2nd Cl Stelick
Roll Call Note
1
Stelick
Yos
C1
Solomon
Yes
Supv
Sumner
Yes
O1
Makar
Yes
1
Leifer
Yes
RECREATION DEPARTMENT
Mr1i Sa
Bianconi reported the Memorandums of Under, tanding for
the
Skateboard Park
and Wall Street
ball fields have been prepared
and
forwarded to the Village
for
their review.
RE$QLUTION #76 - AUTHORIZE MEMORANDUMS Or UNDERSTANDING WITH VILLAGE
OF DRYDEN
C1 Makar offered the following resolution and asked for its adoption:
RESOLVED, that this `'Own Board hereby approveq the Memorandums of
Understanding with the Village of Dryden for the kateboard Park and Wall Street Ball Field
and the Town Supervisor is hereby authorized to execLll1e I:he same.
21m] Supv Sumner
Roll Call Vote C1 Stelick YoN
TB 3- I'+ -10
Cl Solomon Yes
Supv Sumner Yes
Cl Makar YOq
C1 Leifer Yes
Dryden Lake Festival
will
b-e held August. 141".
A
resolution
will be reviewed
by the
Recreation Commission and
then
presented to the
Town
Board for
adoption
in June.
Community Garden - M Bianconi received a model lease agreement at 11,he end of today-
That will be reviewed and put on the age *nda for next: month- The community garden group will
meet again on ,tune 3 -
M Sianconi asked that the Town's email addresses ending in frontiernet,net be deleted
as it is causing confusion 0 n communication problems,
The first "Movie in the Park" wi11 take place this sujnmer, and is tentatively set for
August 18.
Spring programs are going really well, and noted that Cl Solomon has assisted with
some of the lacrosse practices-
Martha Robertson reported there is a lobby day for gas drilling in Albany on Monday
and a number of local people are attending-
Sales tax receipts for the month of April were on budget for the first month in a long
time. The city is doing better than the re r. of the County,
County legislators are looking at. a I: wu million dollar cut in services in order to meet
their budgcrt goals. They have asked department heads to priori tize their programs to assist
the legislature in making choices-
M Robertson noted that there_ wcre modest grievances presented this year to the
Assessment Department-
The legislature has heard that there was an instance in Tompkins County where a
potential real estate buyer x gas unable to get n. mortgage because there was a gas 1easfa- on the
property. Supv Sumner said she assessment department has been unable to confine that. in
another if]stancc, a purchase offer was withdniwn on a property when the poilentliul. buyer
found out there was a gas lease on a neighboring property-
Milke Lase thanked M 1 obr:rtc4oun for her work on the gas drilling issue. There is a lei: of
concern in Tompkins County about the potential for water contamination.
Larke thanked B Avery fur infurmation she provided on potential changes in dog
licensing due to a proposal in the state budget bill- He h a N shared the information with the
County's Health and Human Services C~omrnii'tet and M Robertson and Brian Robison.
TC3 commencement is tomorrow- Their full -time equivalent: �st:udent population ha:5
grown as more people look for less expensive ways to continue their education - The governor's
budget proposes a substantial c`ul: for aid for students of community colicge;s, there is Nape
that this ' i11 be restored - TC3 has asked OMPkins and Cortland Counties for level func3ing
f uee 5 of 13
TB 549.1U
contributions this year and next, though the;.y are dealing wiak the same irlCre2lSeS in heal(11
insurance and pension costs as local government,
ZONING OFFICER
ZG Slater distributed a report an the town's weatherization program. Funds are
.ova labk to homuow r erN and tenants for en efficiency improvements to their residences.
Maximum awards are $1,500.00. Partnerships have been formed with Tompkins Cou nty Office
for the Aging, Better Hexusing, and Tompkins Community Action to help residents in need of
further assistance. When necessary, the town's award can be used as the owner's contribution
under Programs administered by thr;se other agencies. Fifteen awards were made last year.
Fight have been made in 2010, The program has been a success to data :prod the.} a>)ticipate
further suaress.
There is a vacancy on the Zoning Board of Appeals due to the resignation of Natan
14uffrrian_ The: board accepted his resignation with regret. ZO Slater is writing a letter of
appreciation noting his time on the ZBA, Planning Board and service with the fire departrrLe_nts
and ambulance_
C1 Stelick- thanked ZO Shriter for making the weatheriza.tiion prograrn a success, and
said he hopes he will stay involved after his retirement, Cl Stelick said this is one of many
things that the Town does for its residents that isn't necessary, but very much appreciated.
ENVIRONMENTAL PLANNER
No report. The storinwater arirlual report will be presented at the Conservation Board
meeting next week.
0 ENGINEERING
A Sciarabba said last September TG Miller provided the board with a proposal to revisit
the idea of establishing a water district in the Cortland Road 8.re:a_ Since that time, the Village
ha.s had a study prepared on their system, USGS has done an aquifer study, and TG Miller
fuiished the 'rorrk pkirl s Count- Water and Sewer Study. TO Mi11c_r is revisnig their proposal for
a map plan and report to inc ]rporate those studies and look at some additioned options. They
Will be looking at the results of the aquifer study to see if either of the two wells that were
drilled could potentially be used as a public water sou rr;e, They will be working with Supv
Sumner and D Kwasno ski and then preparing a proposal_
FAWO)ZIaWil
fatty Perkins reported he has two items for ex�(;utive session, exit&il and potential
litigation.
UNFINISHED BUSINESS
Southworth Library Funding Request - The board wou Id like mare 1 formation from they
library including their long range plans and the relationship between the endowment Arid the
operating budget, Su pv Sumner will eon tact Mary Alen Rumsey and have information next
more th .
Retirement
Section 41{j) resolu1.1on -
This
has been a
condition of the Teamsters
contract. since the
very first conts,10, but had
not
been done_
'rhe board passed a resolution
fu!�u6of13
upproving this in concept (that you can
retirement), but the 1RetiTernent ysttrm
upv Surnner wonders if the board still
have to be negotiutf:d ouC of the union c
union members. S upv Sumner will get
system suyB F.his will cost the token and
TB5- 1�t -I{
apply accurn,uiat�d sick time to years of service on
has a preferred resolution they would like passed.
waists to commit to this knowing thc,F cos(. If not, it will
ontract. if it is done, it applies to all staff, not just
cIarifitrd.6urk on the arn ounil per year the Red retnent
the board will discuss it again next manth,
Review of Purchasing & Procurement Policies — The board has reviewed the policies
and accr,pi:N there a written. It was noted that new limits are temporary and expire in June of
2013.
RESOLUTION #77 — ADOPT PROCUREMENT AND PURGHASrNG POLICIES
1 S telick offered the following resolution and asked for its adoption:
Reno vem, that vnis ,rown Board hereby adopts the Procurement and Purchasing
Policies, as follows-
Procurement Policy
'leis resolution sees food -k the policy and p.rocec iucs of the Town afDtyden to Meet. the
requirements of General Muir icipal J: w, section 104-1).
Purpose
Good!5 and !iervlces that are not regwred by law to he p .-ocurcd pi nLlaLit to comp et tive bidchng
must. be ptocu,;cd in a manner as to assure the prudent ,rnd ircoriomical use of public m( _)iseys 111 the
bes1' inrcrest cif the taxpayers; to facilitate the aquicirioii of goods and seraices ref max Imurn qur&ty
ac the lr,v�c r pc ssil lc cost under the circumsraisc s; and to gurLtcl gainst favoritism, itrti�,ri�vidcilcc ,
exLmva &ranee, frAud, a.od corrupaan. FT`o farthet these (.)l)jcctivcls, the gov. errMg beard i adapting an
internal policy and proeicdutes governing A procurements of goods and sMFiccs which xrc not
t�;Lluiwd to be made pursuant to the competitive bidding recluii;cments of General Muilicipd J..aw•
section 103 or of any other genci.m1, spccioil, or lo cal law
Procedures for : ewirmrung Whether Piro curemcnts are Subject to 3idding
The procedures For deterinmig whcthcr a procurement of good s cat wr;�ces is subject, cry
compettrivc I)iMing and documtni.ii1 g th.c basis for any d etc ttniji�idr)n that compeeiti %rc bidding is
not requircd by h0W is as follows:
Pi'oce hire:
a- 13ach proposed purchase must be initially rc-lriewed to dewrmirie Whether ir. is a Purchase
contact or a public uvorks contmer..
b, 'L PC) i1 determination, ,a good faith effort shxll be made to determinL whether it is known u
can reav- )nobly be expecir~d the: aggregate 2M() xnt tO i)c spear: ()n tht heel of sLlpply or
scrsrice i, tier. twb)ect to c omperitive bidding, raking into account bra ►�t purchases ai1c1 the
a regate. amount: to be spent annuxlly-
c. 'j he fol.low.M- g items arc riot subject to Corr pcday.e bidding pursualir to Sccition 102 of 11h
Gener,d Munic -pal J.aw: purchase coni'mcts under $10,000; puhhc w( -)rks contracts under
$35,000; emergency purchases; gN-)ods purchased from agencies k)r the blued or stnrerely
'1013 $ -19 -10
handicapped; goods purchased froth correctional institutions; purchases under State and
cotulty contracts; and surplus and second-hand purchases from another governinental entity.
d. For purchases determined to be exempt: from competitive bidding, documentation of this
determination shall be provided in writing by the individual making the purchase.
documentation may include written or verbal quotes from vendors, a memo from the
purchaser indicating how this determination was made, a copy of the contract indicating the
source making il,c item or service exempt, a memo from the purchaser detailing the
circumstances leading to an emergency purchase, or any other appropriate written
documentation.
e. This policy will apply to all equipment rentals made throughout: the year.
Statutory Exceptions from Quotations /Proposals Requirements of This Policy and
Procedures
Except: for procurements made pursuant to General i fuiucipal Law, section 103(3) (through county
contracts) or section 104 (through State contracts), State Finance LAW, section 162, (correction Law,
sections 184 and 186 (from "preferred sources," including articles manufactured in ccirrectional
institutions), or the items excepted herein (see below), alternative proposals or quotations for goods
and services shall be secured by use of either written requests for proposals, written quotations,
verbal quotations or any other method of procurement: that furthers the purposes of the General
Nfunicipal Law, section 104 -b.
Methods of Competition to be Used for Non -Bid Procurements
.rhe methods of procitrement to be used are as follows:
The time and documentation required to purchase goods and services under $1,000.00 via this policy
may be more ci►stly than the item itself and would therefore not: reflect the best interests of the
taxpayer.. In addition, it is no t. hRely such de nututnis contracts would be awarded based on
favoritism.
All goods and services subject: to thus procurement policy will be
for proposals, written quotations, verbal quotations, or any other
will be avoided and goods will be purchased at the lowest
circumstances: purchase contracts over $10,000 and public works
required to be cotmperiuvcly bid.
ccured by use of written requests
method which assures favoritism
price, except in the followui lg
contracts over $35,000; which are
`I'hc following arc the minimuun requirements necessar. for purchases and /ur equipment rentals e.Xpected to excced
$l,oro in one year as required by this policy in order to achieve the highest saving:
Arnount of 1 webasc Cuntmct or Rental (snider Vo.110 t) lfethcsl
Linder $2,.5 1)(1 No action rccluircd
$2501 - $4,9 99 2 Verbal quotations or catalog
pricing Ai \l7 obtain a Purchase
Ordcr from Bookkeeper
35j)00 - $9,999
Pane 8 of 13
3 \ \'ritren /faix quotations,
or written requests for
proposals or catalog pricings
Estimatc,d2V—n-gunt of Public Works Contract (under $3S.Q0Q1 -lethod
Under $2,5(11)
$21,; )t - $9,999
3101WO - $34; )09
No action required
2 \V'ritten /faLC quotarions
3 \\lrirten /fax quotations or
written reyuests
for proposals
414B 5.19. 10
A good faith effort shall he made to obtain the rcquircd number of proposals or quotations. Tf the
purchaser is unable to obtain the required number, of proposals or quotations, he or she will
document all attempts made to obtain proposals.
Awards to Other than the Lowest Responsible Dollar Offerer
Whenever any contract is awarded to other than the lowest responsible dollar . offerer, the reasons
that such an award furthers the purpose of General Municipal Law, sectic:►n 104 -b, as set forth herein
above, shall be documented as follows:
i.)ocumentation will include an explanation of how the awarded contract: will achieve savings of how
the lowest bidder was not responsible. Deterowlation of a bidder being declared not responsible
shall be made and documented by the purchaser.
Items Excepted From This Policy and procedures by the .Board
The board sets forth the follow' circumstances when, or types of procurements for which, in the.
sole discretion of the governing body, the solicitation of alternative proposals or quotations will not
be in the best interest of Town ofDryden.
a. Professional services or services requiring special or technical skill, training or expertise. '111e
i.odividual or, company must be chosen based on accountability, reliability, responsibility,
shill, education and training, judgment, integrity, and moral worth. These qualifications are
not necessarily found ua the individual or company offering the lowest price and the nature
of these services is such that they do not readily lend themselves to competitive procurement:
procedures.
In deternutiung whether a service fits into this category the Town Hoard shall take into consideration
die following guidelines: (a) whether services are subject to State licensing or testing requirements;
(h) whether substantial formal education or training LA; a necessary prerequisite to performance of
said services; and (c) whether services require a personal relationship between the individual and
mufflCipal officials. Professional or technical services shall uacludc but not be limited to the
folloxvuig: services of an attorney; services of a physician; technical services Of an engineer engaged
to prepare plans, maps and estimates; securing insurance coverage and /or services of an uisurance
broker; services of a certified public accountant; investluent management services; printing services
involving extensive writing, editing or art work; managemenr of municipally owned property;
computer software or programming services for Gusto nized programs, or services involved in
substantial modification and customizing of pre - packaged software.
Pape N of 13
41413 5 -19 -10
b. Repair of equipment and machinery and maintenance items i.e.: toner, ribbons, oil filters,
• nuts & bolts etc., as these can be specialized items. ':I'he purchaser will obtain at least two
verbal, written, faxed or catalog prices. It is at the purchaser's discretion which
product(s) to purchase.
C, h:mergency purchases pursuant to Section 103(4) of General 1\•'fuiucipal I..aw. Duc to the
nature of this exception, these goods or services must be purchased immediately and any
delay to seek alternate proposals may threaten the life, health, safety or welfare of the
residents. 71iis section does not preclude alternate proposals if time permirs.
d. Purchases of surplus and second -hand goods from any source. If alternate proposals are
required, purchaser is per_m.itted to purchase surplus and second -hand goods at auction
or via specific advertised sources where the best prices are typically obtained. Prior
Town Board approval is required foratriounts over $2,501
e. goods purchased from agencies for the blind or correctional ills rituri011s pursuant to
Section '175 -1) of the State Finance Lan; goods purchased from correctional institutions
pursuant to Section 186 of the Correction Lafi ; purchases under State contracts pursuant
to Section '104 of the General Municipal Law; county contracts pursuant to Section
103(3) of the General Municipal l -.aw; or pursuant to subdivision G of this policy.
Individual(s) Responsible for Purchasing
] tick Bush — Highway Superintendent
Henry Slater — Director of Zoning & Building Codes
Barnbi Avery — .1. own Clerk
Mary Ann Sumner. — Town Supervisor
Melissa Bianconi — Recreation Director
Brian NIcIlroy —"I-'own Bookkeeper,
34 Note that this is a new requirement, effective January 1, 2009 (General Municipal Law,
section 104- b(2)(f)). Division of Local Government and School Accountability (Must be
updated biennially)
Input From Officers
Comments have been solicited from officers of the political subdivision or district therein involved
in the procurement process prior to the enactment of this police and procedures, and uri1l be
solicited from time to time hereafter.
Annual Review
The governing b(.)ard shall annually review and, when needed, update this policy and procedures,
The Tourn ofDryden Town Board shall be responsible for conducting an annual evaluation of
the effectiveness of the procurement policy and procedures and an evaluation of the control
procedures established to ensure compliance with the procurement policy, and shall be responsible
for reporting back to the board.
Unintentional .Failure to Comply
The uruintentiinal failure to comply fully with the provisions of General Municipal Lace, section 104-
6 shall not be grounds to void action taken or give rise U'.) a cause of action against the Town of
• .Dryden or any officer or employee thereof.
P;tgi 10 of 13
0113 5 -19 -10
TOWm of Dryden Purchasing Policy
For department heads not monitoring their own budget; the bookkeeper /Bookkeeper's Assistant
must be consulted to ensure sufficient funds are available prior to placing any order.
The 1ookkeeper / Bookkeeper's Assistant will first: verify whether or not: sufficient funds are
available.
• [f funds are avaiLablc, the Bookkeeper % Bookkee.per's assistant will notify the de.part:mcnt
that they can proceed v6th their. order.
• if funds are not available the Bookkeeper. / Bookl:ee.per's Assistant will notify the
requisitioner of such and request a budget modification form be completed to transfer . funds
from another account. A budget. modification should only be used if another account has
available funds and the requested item is necessary within currcnt budget year. The budget
modification will then be presented to die Board for approval.
• if a bid is necessary, the requisitioner will ask for, board approval to bid; then iniriat:e the
process of having; the appropriate person prepare the bid specifications.
• Purchase Girders are required for any purchase in excess of $2,500, with the exception of the
Highway Department, where the limit shall be $10,000. Purchase orders will not be required
for. standard monthly purchases for parts ,/ supplies, and vehicle / equipment repairs unless
specifically requested by vendor, or for. purchases of equipment: or software (i.e. computer ,
printers, monitors, copy machines, and rtems that will be added to the gown's capital asset
list).
•
The 13ookkccper �� i[I prepare the purchase order., retain a copy and return the original tc'> the
requisitioner for ordering.
Packing slips, delivery receipts, Invoices, and statements should be compiled for each purchase,
stapled behind the purchase order or completed voucher form and submtted to the E3caokkecper for
verification and approval. After approval, vouchers will be forwarded to the Town Clerk's office for
data entry. After entry, purchase orders will be submitted to the Board for payment approval.
Vouchers may be submitted weekly or upon completion, but must be submitted by 12am the first.
Friday of the month. If Vouchers are received after this time we will try to include them in the.
abstract, if possible.
This system will not apply to utilities, bills from other mu.nicipalirics, legal and engineering services,
water and sewer billing, election workers, jtury expenses, law book expenses, software / hardware
contracts and insurance payments. Payments of this nature
submtted to the board for approval for payment.,
Page I I of 13
will continue to use vouclhcts and be
'1115-19&10
'I11e Bcaokkccper. will receive copies of all contracts entered into by the 1 own and all resolutions
• allotting funds for any service or item.
2nd Cl Solomon
Roll Call Vote Cl Stelick Yes
Cl Solomon Yes
Supv Sunuler Yes
Cl Makar Yes
Cl heifer Yes
I AVA411
Gas Drilling Regulation Update - C1 Leifer suggested the town use essentially the same
resolution as adopted by Tompkins County. Board members will review and address it next
month. The term "independent study" in the resolution means a study not done or paid for by
the gas companies. M Robertson urged this be done while the state legislation is still in
session.
The board has received an application from Joseph Wilson who would like to represent.
the Town on the Council of Governments Gas Drilling Task Force. The board would like to
recommend him for that position.
RESOLUTION #78 - RECOMMEND J WILSON TO TCCOG
Supv Sumner offered the following resolution and asked for its adoption:
RESOLVED, that this Town Board hereby offers the application of Joseph Wilson to the
Tompkins County Council of Governments and ask that he be appointed to represent the Town
of Dryden on the Council's Gas Drilling Task Force.
2nd Cl Stelick
Roll Call Vote
Cl
Stelick
Yes
Cl
Solomon
Yes
Supv Sumner
Yes
Cl
Makar
Yes
Cl
Leifer
Yes
Aquifer Protection Legislation - Cl Leifer, D Kwasknowski and Atty Perkins met to
discuss this. D Kwasnowski has met with Todd Miller and is working on a draft. He will ask
the Conservation Board to look at this also. They hope to have something ready to review lay
the end of summer.
C1
Stelick
said there is
a timely article in
National
Geographic with respect to water
resources.
He is
willing to do
whatever it takes
to protect
that resource.
With respect: to Cook 1 Well, they are trying to get a handle on what the state's
stormwater plan is. In the meantime, they are trying to get: a copy of the plan from Anschutz
as well as prod DEC into doing what we want them to do without having to get into a full -blown
fight..
'rime for Agenda t$ Abstract meetings - Will stay at 7:00 p.m.
Iage I? of 13
TB 5 -19 -10
COMMITTEE REPORTS
Emergency Services Committee - No report..
Personnel Committee - will meet next week to discuss the impact of H Slater's
retirement and begin succession planning.
Finance Committee - Minutes have been provided to board members. Nothing requires
action. The Committee is developing an investment plan and recommends moving some funds
to CDs, keeping a minimum of three million in the money market account. They recommend
CDs with staggered maturity rates. Cl Stelick said this is a great idea, and suggested shorter
terms (less than a year) initially because he expects interest rates to rise. Supv Sumner said
reserve funds and special benefit funds will need to treated differently and she prefers a less
aggressive approach. The board and committee will discuss this further and come back with a
firm proposal in June that can be acted on in July.
Summary of revenues and expenditures provided to board members.
Loans &
Grants
Committee
- No
report. Cl Makar acknowledged that when Cl Leifer
joined the board
he was
interested in
the
weatherization program and authored the program.
Technology Committee - Minutes have been provided to board members. The
personnel committee has been asked to consider an IT position.
Recreation /Youth /Community Centers Committee - No report. They are working
on the Montgomery Park project with the Village of Dryden.
On motion duly made, seconded and unanimously carried, the board moved into
executive session to discuss matters of litigation at 9:30 p.m. No action was taken, and the
meeting was adjourned at 10:15 p.m.
Respectfully submitted,
Bambi L. Avery
Town Clerk
Page 13 i11, 13
5 -19410
is SPEAKER SIGN IN'SIIEET
I F you wish to address the Board under citi7.cns privilege of the fl oor please sign
in beIow. Speakers wl I I be limited to a maximum of three minutes. PIeasc provide the
Clerk W] th a written SU1ninary of your staternent.
Name Address
Ski s 4tV
I
,.., ��
Name - (,Please °Print;
Din r\ e
�Cv , co `j r
oe
J
Town of Dryden
Town Board Meeting
May 19, 2010
Address or Board
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Johnson / 0
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Controls
Ithaca Area Wastewater Treatment Facility
Energy I '' Ott: r., e o •I I Contract
iris o l e ct Ov . � . w
Pwssrtad by:
Ci4is Kelwwa
A000ant Erecu' ?re
tivrcct Phone: (3ig.l 6W 9179
hlny 12, 2910
• Reduce energy costs by 69;6 through oombinafion of
- energy conservation, and
— optimizing production and use of renowab4e energy (digester gas)
• 65% of plant energy requirements to be supplied by reneviable energy
— increase from 24 %cunently
Johnson i'0
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• $8,026 lot investment to modernize plant Infrastructure
• $6.9 M avoided capital expense to replace equipment that is either non functional or has reached the
end of its useful life
• Project awarded AARA funding totaling $406,179
• Savings pays for 84% of project over 20 years
• Project stimulates regional eoonomfc development
— retainsrcreates 85 `green cotfaf jobs (per DOE "Eslimated E"Oed Benefits Calculator')
— Economicimpaci to local economy to':als $15.13M (per US Bureau of Economfc Analysis)
• Reduces greenhouse gas emissions by 961 tons (eCO2) per year
3
Johnson 001
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4
Ithaca Area Wastewater Treatment Facility
1. Facility Goals and Objectives
2. Scope Overview
3. Preliminary Cash Flow
4. Next Steps
Implement self funding facility renewal program to be funded
from utility and operational savings
Modernize aging infrastructure- cogeneration system,
digester cover, digester mixing, #2 boiler, HVAC system,
aeration blowers
to Increase production /utilization of renewable energy- digester
gas
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• NYS Energy Law Article 9
• Implement infrastructure improvements that reduce utility consumption
and cost
• Savings pays for facilities upgrades
• Design/Build
— JCI has sole source responsibility
• design, project management, installation, training, ongoing maintenance,
measure and verily performance
. Firm Fixed Price
. No change orders
• Results are guaranteed
— Energy savings
. Compensation tied to performance
— JCI, not Facility, assumes performance risk
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Facility
Improvement Measures Earmarked for ARRA
Funding
R6easum t —
l kjhling and Udhling Controls
Measure 2 — VSD Inst.911alion
Measure 3 —
Heat Recovery Syslerrl Ref i6shmanl
Measure 4 —
BuMind Envelope ItnIxovernents
Vi�essure S -
5kW Solar PV System
Amount of Award: $406,179
Johnson 101 (11#
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Energy
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aonsumpllan Oavin00 Dasod on tha projnp'O GIt�JS
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Ithaca Area Wastewater Treatment Facility
Preliminary
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• Facility obtains improvements totaling $8.026 M
• Savings totals 84% of project cost over 20 years
• Facility pays $1,832,211 over 20 years
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—16 -18 month construction period
11 6
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*Johnson SO
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13
Ithaca Area Wastewater Treatment Facility
• Established 1885, Fortune 67 company, NYS presence:
FY08 revenue- $368 — 1"1 office established IB86
• Largest Performance Contractor, - 43 Offices, 742 employees
Implemented over 2,000 projects in 30+ — Payroll taxes paid- $213001003
— 5,318 Green fobs created as
years result ar JCI projects
• 81 Active projects in N'YS — Environmental beneiits:
- Presenttyguarantae 'urogeP�ergysavings JCl projects responSblefor
totaling $352, i q?,938 greenhouse gas ieduction
— L=Im unicipalprojects (partfell'rs!): totalln�7,Q18,Afl9tons
• City C1Ulica
• City of Rcme
• City 0 Sagaga Sprin"ys
• Ci) of lih a
• C:ty cl sa18b1a
• Vil'a ;e of Jotrrcon Clly
• Tallpvro Carniy
• eroonm Gmnty
• Mmrtgcmry ccwN'
7
56/06/2410 10:2,6: 39
INZONTHLY REPORT OF SUPERVISOR
TO THE TOWN BOARD OF THE Town of Drvden:
•D' uant to Se�t'ion 125 of the Town Law, I hereby render the following detailed Statement_
11 moneys feceived and da.sbursed by me during the mor'ith f ;fay, 2010:
DATED: 1mic 4.2010
SOPERV1SOR
Balance Balance
04/30/2010 Increases Decreases 05/31/2010
A GENERAL FUND - TOWNWIDE
CASH -
CHECKING
8,46q.9.2
0.00
3,992.96
208,070.91
941.69
132,015.69
201,654.28
941.69
14,981.45
ti.0
CASH -
SAVIN'C;S
3, 8'::'9,
472.43
20e862.05
1.80,
429.16
3, 699,
90.32
PETI
CASH
600.00
0.00
C,
130
501.,329.13
600.00
PETTY
CASH - POSTA(;E,
if
93c'.05
0.00
0.00
1,
936.05
DPW Equipment
Ceipital Reserve
34,071.25
0i.
98,
561.63
18.30
83,
&33..'.8
C.CO
2, 03:1.,
34,090.05
B GENERAL - OUTSIDE FUND
Recreat_o_l
Capital Reserve
250,523.86
136.21
0.00
250,c62.07
CASH - CHEC {IPdG
TO"PU,
4,105,068.41
22r173.96
229,089.9?
22,
392,078.44
46
3,952,079.94
CASH - 5AVINGS
DA HIGHWAY TOWNWIDE FUND
CASH - C' :ECK =N-G
53,,36.98
0.00
3,992.96
41,
941.69
132,015.69
41,
941.69
ti.0
CASH - SAVIN05
1,52_5,421.30
56,343.52
41,941.69
1,529,823.13
HIGHWAY EQUIPMENT cAPI'rAL RESE
50'_,047.7:1,
276.42
0.00
501.,329.13
• TOTAL
2, 01.6,
469.
0i.
98,
561.63
83,
&33..'.8
2, 03:1.,
147.26
B GENERAL - OUTSIDE FUND
CASH - CHEC {IPdG
0.CIO
22r173.96
22,
1. " +3.
46
0.00
CASH - 5AVINGS
4;5,744.48
2,694.36
22,173.96
446,265.06
PETTY CASH - POSTAGE
2,638.13
0.00
0.00
21638.13
TOTAL 468,382.61 24,e66.52 44,347.92 148,903.21
DB HIGHWAY OUTSIDE FUND
CASH - CHECKING
CASH - S WINGS
TO' AI
SF1- DRYDEN FIRE DISTRICT
CnSH - SLVING:`
TOTAL
SL1- VARNA LIGHTING DISTRICT
"ASH - CHEC CIP'G
CASH - SAVINGS
'POT L
02- ETNA LIGHTING DISTRICT
CAST{ - CHECKING
WASH - S". TVGS
0.00
53,,36.98
3,992.96
1, 990, 616.
3C
132,015.69
1,990,616.30 185,052.67
401,655.65 221.59
401,655.65 221.59
0.00 237.22
S, C,52 . 84 2,63
5, 052. E4 289.85
0.00
2.32.64
3,992.96
2.07
S:i, 036. 98 .00
53,036.98 2,1369, 595, 01
1C(3r 073. 9E. 2, 069, 595.01
0.013 401,877.24
0.0! Gi,8�I.24
287.22
0.00
267.22
4,768.25
574.44 4,768.25
232.64
0.130
232.64
3,762.39
Page 1
i41U,\" LILY RF;POR'f OP SUPI:RVISOR
Balance Balance
04/30/2010 Increases Decreases 05/31/2010
T O'1' AL
103- MEADOW /LEISURE LIGHTING
CASH - CHECKING
CASH - SAVINGS
SM AMBULANCE DISTRICT
CASH - CFMC?ING
CASH - SAVINGS
r.
TO_.M
.L
TO'TA11
SS1- SAPSUCKER SEWER - UNITS
CASH - CHECKING
CASH - SAVI VGS
TO .'.L
SS2- VARNA SEWER - UNITS
CASH - CHECKING
CASH - SAVINGS
TOTAL
�3- CORTLAND RD SEWER
CASH - C;HECe4:I NG
CAS:: - SAVINGS
:OSTAGE
SS4- MONKEY RUN SEWER
CAS:-; - CHECK =NG
CASH - SAVINGS
TOT L,
TOTAL
SS5- TURKEY HILL SEWER
CASH - CHECKING
CASH - SA:TINGS
TOTAL
SS6- PEREGRINE HOLLOW SEWER
CASH - EMECKIN;;
C SH SAVTNGS
107- ROYAL ROAD SEWER
CASH - CHECKTrG
CASH - SAVINGS
3,932.'' 234.1 465.28 3,62.39
0.00 191.67 194.67 0.00
3,279.06 1.70 1"99.67 3,031.09
3,
279.
^:6
201.37
180,830.68
39;.34
160.70
31
061.09
•09
40,.1.12.95
0.00
42,263.65
52,600.00
216,918.51
52,600.00
5.52
0.00
335,95F.94
..52
156.33
2191074.73
52, 600.00
82,'740.60
283,
51.5.27
335,958.94
52,756.33
:105,200.00
283,5i5.27
0.
0
29.80
25.80
00
55,443.24
272.70
25+.80
5516�a.14
55,443.21 302.50
0.00
1 , ' ",05 .
95
180,830.68
V
160.70
59. 60 55, 686. 1.4
1,005.95
0.00
10005.95
V
180,005.23
180,830.48 1,1.86.65 2,011.90 180,005.23
0.00
42,263.65
42,263.405
V
0.00
219,069.21
•09
40,.1.12.95
31
42,263.65
CO
216,918.51
5.52
0.00
0.00
..52
2191074.73
82,'740.60
6`4,52 °:.30
216,924.03
0.00
180,046.09
196.50
2 71 9.81
296.50
196
V
0.00
180,12;.40
18�'', 04 6.
•09
4-76.
31
393.
CO
180, 129.40
0.00 35.01 35,C,I 0.00
14.#1458.06 351..03 15.Oi -4 ?,774.10
.14,,458.0'8 385.04 70.02 147,774.10
0.00
24.00
24.00
0.00
95,626.14
52.74
24.
JO
951654.88
95,516.1.E x6.74 48.00 ?5,654.88
0. OO 24.00 24 . 00 0. Qfol
3;),',194.14 16.59 24.00 30,086.73
pa "we 2
MONTH I.V REPORT OF SUPERVISOR
Balance
394,
407.52
Balance
04/30/2010
Increases
Decreases
05/31/2010
.!.18.80
344r918.64
SW2- SNYDER HILL WATER
'PO'T'tii, 30, 099.14
40.53
48.00
30, 086. 13
01- VARNA WATER
CASH - CHECKING
CASH - CHECKING C.00
59.0
59.40
0.00
CASH - SAVINGS 344,407.52
530.72
39.90
394,878.84
TO "I
394,
407.52
590.
12
.!.18.80
344r918.64
SW2- SNYDER HILL WATER
CASH - CHECKING
0.00
54.31
59.31
0.00
CAS:: - SAVI`dSS
64,
478.11.
68.56
54.31
64.492.36
I COT iiL
69,978.1.1.
122.8
+
305.62
64,992.36
SW3- MONKEY RUN WATER
CASH - CHECKING
0.00
1.,282.33
1,282.33
0.00
CASH - SAVINGS
132,462.90
393.29
1.,282.33
191,5
73486
'DOTAL
192,
4 62.
91:1
1 ,
675.62
2t564,66
191,
5':" 3.86
SW4- HALL ROAD WATER
CASH - SAVINGS
3,
695.79
18.56
0.001
33,
664.35
TO' T'r.L•
33,645..,
18.56
!'.00
33,6b4.35
5- TURKEY HILL WATER
CASH - CHF.CK7N'
0.CfO
6.97
6.97
0.00
CASH - SAVINGS
204,010.02.
830.15
6.37
204fe33.20
TOTAL
209,010.02
837.12
13.94
204,832.20
SW6- ROYAL ROAD WATER
CASH - SAVIKC,S
32,
668.33
18.02
0.00'
32r686,35
TOT ?.L
32,668.33
13.02
0.00
32,686.35
CD REHABILITATION LOANS AND GRANTS
CASK - CHECKING
128,850.5'_
81,35x.39
70.00
7.10,138,90
'T'OTA'L
1.280
850.53
al,
358.
39
70.00
210,
138.90
TA AGENCY FUND
;:ASH - TRUST L AGENCY
7,
31,1 .81.
113,
098.83
113j098.83
i',
31.:.81
TOT ":1:
71
311 .81
113o098.83
113,098-$3
7,
31:,.81
HB CORTLAND ROAD SEWER BAN
CA53 - SAVINGS
24,798.6,
u.00
0.00
24,79G.65
TOTAL
29,796.65
1;.00
0.00
24,756.65
CAPITAL FUND - BARN
C.iSH - SAVINGS
30,
062.8°;
16.59
0.00
30,
079.96
pagE. 3
MO�iNTYHI,.1` RFPOR'1' OF SUPERVISOR
Balance Balance
04/30/2010 Increases Decreases 05/31/2010
TOT 7!:L 30,002.8"+ 16.59 00 30,0,79.46
OF CAPITAL FUND - FPIG
CASH - SAVINGS 35,073.34 19.35 0.00 35,)92.69
i ^'1'Mi, 35, 0 ^3.34 19.35 00 35, 092.69
TO'I'NL, %LL FUNDS 1.1, 36, 818 . 53 873, 877.54 926, 155. 43 11, 284, 5413 . 64
Page 4