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Home My WebLink About2009-01-050 �10 T8 1-5 -2009 TOWN OF DRYDEN ORGANIZATIONAL MEETING January 5, 2009 Present: Supervisor Mary Ann Sumner, Cl Stephen J. Stelick, Jr., Cl Joseph Solomon, Cl David Makar, Cl Jason Leifer Elected Officials: Sambi L. 1•lollen beck ,'rown Clerk Jack Bush, Highway Superintendent Supv Sumner called the meeting to order at 6:30 p.m. RESOLUTION #1 - RULES OF PROCEDURE RESOLVED, that this Town Board use Town Law Section 63. That section reads as follows: "The supervisor, when present, shall preside at the meetings of the town board. in the absence of the supervisor, the other members shall designate one of their members to act as temporary chairman. A majority of the board shall constitute a quorum for the transaction of business, but a lesser number may adjourn. The vote upon every question shall be taken by ayes and noes, and the names of the members present and their votes shall be entered in the minutes. Every act, motion or resolution shall require for its adoption the affirmative note of a majority of all the members of the town board. The board may determine the rules of its procedure, and the supervisor may, from time to time, appoint one or more committees, consisting of members of the board, to aid and assist the board in the performance of its duties. 2nd Cl Makar Roll Call Vote Cl Stelick Yes Cl Solomon Yes Supv Sumner Yes Cl Makar Yes Cl Leifer Yes RESOLUTION #2 - OFFICIAL ADVERTISING Cl Makar offered the following resolution and asked for its adoption: RESOLVED, that this To«ii Board designate The Ithaca Journal as the official newspaper of the Town of Dryden for the year 2009. 2nd Cl Stelick Roll Call Vote Cl Stelick Yes Cl Solomon Yes Supv Sumner Yes Cl Makar Yes Cl Leifer Yes RESOLUTION 03 - SUPERVISOR APPOINTMENTS AND AUTHORIZATIONS Cl Makar offered the following resolution and asked for its adoption: The Town Supervisor is hereby authori7*.vd or designated to: Page 1 of 12 R �1 Q TB 1 -5 -2009 Administer Special Assessment t und functions; Administer Special Improvement District functions; Sign fire and ambulance, contracts and make payments provided for in those contracts; Pay salaries of town officials; Serve as voting delegate to the Association of Towns; Serve as voting representative to Ithaca Area Wastewater'I'reatment Plant; Serve as voting representative to Cayuga Lake intermunicipal Water Commission; Serve as voting representative to Tompkins County Council of Governments; Serve; as voting representative; to Ithaca Tompkins County Transportation Council MPO Policy Committee 2n,1 Cl Stelick (toll Call Vote Cl Stelick yes Cl Solomon Yes Supv Sumner Yes Cl Makar Yes Cl l.,eifer Yes RESOLUTION #4 - APPOINT DEPUTY SUPERVISOR Cl Stelick offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby appoints David Makar to serve as Deputy Supervisor. 2A Cl Solomon Roll Call Vote Cl Stelick Yes Cl Solomon Yeas Supv Sumner Yes Cl Makar Yes Ci Leifer Yes RESOLUTION #5 - JASON LEIFER - APPOINTMENTS Cl Stelick offered the following resolution and asked for its adoption: RESOLVED, that this 'Town Board hereby appoints Jason Leifer to serve as: Alternate voting representative to the Association of Towns Voting representative #2 to the Ithaca Area Wastewater Treatment Plant 211d Cl Solomon Roll Call Vote Cl Stelick Yes Cl Solomon Yes Supv Sumner Yes Ci Makar Yes Cl Leifer Yes RESOLUTION #6 - JOSEPH SOLOMON APPOINTMENT Supv Sumner offered the following resolution and asked for its adoption: Page2o1']2 TB 1 -5 -2009 RESOLVED, that this Town Board hereby appoints Joseph Solomon to serve as the liaison to the Highway Department and Department. of Public Works. 211;i Cl Stelick Roll Call Vote Cl Stelick Yes Cl Solomon Yes Supv Sumner Yes Cl Makar Yes Cl Leifer Yes RESOLUTION #7 - BAMBI HOLLENBECK APPOINTMENTS Supv Sumner offered the following resolution and asked for its adoption: RESOLVED, that this Town Bogard hereby appoints Bambi L. Hollenbeck to serve as: Receiver of Taxes and Assessments Licensor for Games of Chance 2^i1 Cl Stelick Roll Call Vote Cl Stelick Yes Cl Solomon Yes Supv Sumner Yes Cl Makar Yes C1 Leifer Yes RESOLUTION #8 - DAWN BOGDAN APPOINTMENTS Supv Sumner offered the following resolution and asked for its adoption: RESOLVED, that this 'Town Board hereby appoints Dawn Bogdan to serve as: Bookkeeper to Supervisor Budget Officer 211d Cl Makar Roll Call Vote Cl Stelick Yes Cl Solomon Yes Supv Sumner Yes Cl Makar Yes Cl Leifer Yes RESOLUTION #9 - HENRY SLATER APPOINTMENTS Supv Sumner offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby appoints Henry Slater to serve as: Subdivision Control Officer Multiple Residence Inspector Stormwater Management Officer Fair Housing Officer 2" Cl Leifer Roll Call Vote Cl Stelick Yes Page 3 of 12 �/I TB 1 -5 -2009 1 Solomon YrrS SupV Sumner Yenq Cl Maker Yes C<1 Leifer Yes Supv Sumner rrLadC the following committee as %ign men ts and appointments: Finance Committee - Jason Leifer, David Maker Assessment Review Committee - 1 :cphen Stelick, Jr., Jason Leifer Ernerg[.nCy Services Committee - David Maker, Joseph Solomon Recreatiorn /Youth / Corn munity Centers- Stephen Ste] ick, Jr., Jason I.c'ifc_r Human Resources Committee - Stephen Stclick, Jr -, -Jason Leifer Technology Cornmittc c - David Maker, Jason Leifer Infrastructure Committee - Joseph Soloman, Stephen Stelivk Iroans, rir;�nts & E onorn ic Development Committee - Jason Leifer, David Maka-r Voting representative to Ithaca Tompkins County Transporintion Counei1 - Dan Kw-asnowski Voting rc_pr w_ %ntq fi vc to Cayuga Lake Watershed I n terinu nicipal Organization - Dan Kwasnowski The Bingo Inspector appointment will be rrn;�de n a fu[urc: board mt�eling- RESOLUTION 010 - MANDATORY JUSTICE SCHOOLING Cl Stelick offered the folluwing resolution and asked for its adoption: RESQLV2D, that thre Justices be authorized to attend training schools during the year and be reimbursed for actual expenses, is "a C1 Solomon Roll Call Dote CJ Si:elick Yes Cl Soloman Yes Supv Sumner YeL Cl Maker Yes Cl Leifer Yes RESOLUTION #I I - PLANNING BOARD APPOINTMENTS Cl Leifer offered the following resolution and asked for its adoption: RE OLVE�I), that this Town Board hereby Mappoints Joseph Lalley to the Town of Dryden Planning Board with a I:r;rm to expire December1,] 5, and it is furt her 91 RESOLVED, that this Town Soard hereby reappoints Barbara Caldwell to serve as Chair of the Planning 2nard for 2009, 2nci C1 Ste lick Roll Call Vote Cl Stelick Yes Cl S01OTnon Yes SuT)v Sumner YeLq Cl Maker Yes C:1 Leifer Yes Supv Surnricr announced that the Conservation Board has no expiring teaks this year. Current Chair Craig Scutt has Borne conflicts this year, and Nancy Mu n ken bcck has agreed to serve; as C;hau-, The Conservation Board endorses this. There i:3 one open seat on this board. Page 4 o F 1 TB 1 -5-�QO RESOLUTION # 12 — APPOINT CONSERVATION BOARD CHAIR Supv Sumner offered the following resolution and asked fur i(s adoption' RESOLVED, that this '['own Boa and hereby` appoints Nancy Moneko nbeck to serve as Choir of the Conservation Board for 2009_ 2nd Cl Stelick Roll Call Vote Cl Stelick Yes Cl SoloirnoTl Yes Supv Sumner Yes Cl Makar Y[_s Cl Leifer Yes Paul Lutwak's tcirm on the Zoning Board of Appeals has expired. He chill not be reappointed because of f €3ilurc_ to meet. training .end attendance requirements. That vacancy will need to be filled. Oers Kele3nen has agreed to continue as Chair, RE-SOLUTION #13 - APPOINT ZBA CILUR Supv Suanner offered the following resolution and asked for its adoption. RESOLVED, that this Town Boaumd herby appoints Ocrs Kelemen to serve as Chair of the Zoning Board of Appeals for 2009, 2iit° O1 Stelick Rail Call Vote Cl Stelick Yes Cl Solomon Yes Supv Sumner Yes Cl Makar Yes Cl Keifer Yes Supv urnn r said only Mark Maybury completed any in -sesT Ii training for the ZBA. Hc;rIry Slater will try to provide more in -house tr;�ining for the ZBA, Planning Board and oth(;r boards_ There is a vacancy on the Rc_rrea.tion Calnl- fission that needs Lo be filled with a coirimunity ['enW.r mpre Seri tativeI RESOLUTION #14 — MSTORIAN Supv UMnC'r «ffCred the following resol uti on and asked for its ado ptLOrl= RESOLVED, that this Town Board hemby appoints Susan Olmstead to serve as Town of Dryden Hil.t�ri.n for 2009. 2nd C1 Stc_hf,;k Roll Call Vote Cl Stelick Yes CJ golornon Yes Supv Sumner Yes Cl Makar YCL% Cl Leifer Yes Page 5 of 1 r13 -5-2009 The board expressed a desire for 1;hC Hisl:orian to collect currcrnl: news items with resp .,Lot to the Town of Dryden. RESOLUTION #19 - APPOINT TOWN ENGINEER CI Makar offered the following rc lutiion and asked for its adoption; RESOLVED, that this Token Bokard hereby appoints TO Miller }' a�'I`o }wn Engineers and that they will be con quIted on an as needed basis_ 21,d C1 Stellick Roll Call Vote Cl S1:CIick Yes Cl Salomon Yes Supv Sumner. Ye L% 1 Makar Yes Cl Keifer Yes Supv Sumner mad thc� following board liaison appointments; Planning Board - 4Jo�,3eph Solomon Zoning Board of Appeals - Joseph Solomon Conservation Board - David Makar Recreation Commission - Stephen Stelick, Jr. Youth C'oilnml$Lion - Jason Leifer RESOLUTION # 16 - APPOINT RECREATION PARTNERSHIP REPRESENTATIVE C:1 Ste Iick offem.d the following resolution and agkcd for its adoption: RESOLVED, that this Town Board hereby appoirts Melissa Bianconi as its r0pr�..L1L'3entative to the Recreation Pori:nership, 211,1 Cl Solomon Roll Call VotC Cl Stelick Yes Cl Salomon Yes S4zpv SUMILer Yes Cl Makar Yes C1 I -rifer YC RESOLUTION # 17 - MILEAGE Cl Salomon afferecl thy. following re so] u6on and asked for it% adoption: RESOLVED, that tlnilea.0 �tiill b paid I:c Town officials and employees when using their own car for official town business (other 11han Town mee6np or travel to and from the job si(e) tit the rate se by the internal Re, vcnue Service and Treasury Department, 2a Id Cl Stelick Doll Call Vote Cl Stelick Ye_s Cl Salomon. Yes Supv SUtnncr YCLq Cl Makar Yes C1 Leifer Ycs Page 6 of 1 TR 1 -5 -2009 RESOLUTION #18 — DESIGNATE OFFICIAL DEPOSITORIES Supv Sumner offered I.hc; i`vllowing resolution and asked for iL% adop6orl: RG OL ED, Ilha1: the Town F3oard designate The First National klank of Dryden and the Tompkins Trust Company as the official depositorics for the Town of Dryden for the }rear `2009_ 211d Cl Stelick Roll Call Vote Cl Stelick Yes Cl Solomon Ycs upv Sumner Yes Cl Makar Yes C1 Leifer Yes RESOLUTION # 19 - AUTHORIZE SIGNA'T`URES ON ACCOUNTS Supv Sumner offered the followuig resolution and asked for its adoption: RESQLVW that this Town Board hereby authorizes the following individuals to sign on Town of Dryden accounts: Matt' Ann Sumner, Bambi L. Liolienbeck, and Patricia - Millard. 2nd Cl Maker Roll (wl Vote Cl Stelick Y(.-L% Cl Salomon. Yes Supv Sumner Yes Cl Mukar Yes i Leifer YeLq RESOLUTION #BO - ADVANCE PAYMENT OF UTILITIES Cl Stelick offend the following resolution and asked l.oi, its adoption: RESOL EU, that this Town Board authorize thc Supervisor to pay in advance of the auditced claims the utility bills, all olaims to be presentee{ at the next regular board meetirkr. 2«1, Cl Makar Roll Call Vote, Cl Stelick Yes Cl ,Solomon Yes Supv Sumner Yes Cl Mak-ar Yes C1 Leifer Y s RESOLUTION 91 - PETTY CASH Supv Sulnuier offered thu following resol116on and asked for ii's adoption: RESOLVED, that this Town 8ourd authorize a peLty cash fund for the Town Clerk not to exceed $100.00, 'Rec>eiver of Taxes and Assessments ri ot to exceed $2 00. 00, J ustice's pe01.y cash fund not to exceed $100,00, and for ilfie Recreation Dep;�rtment not to exeY.Fed $200.00 for the ye_ur 2009. A Cl Stelick Roll Call Vote Cl t.t.!lirk Yes Cl Solomon Yes Supv Sumner Yr .L* Page 7 of 12 TB 1w5=2009 Cl Makar Yes C] Leifer Yes RESOLUTION #22 - A fXUAL SALARIES FOR 'TOWN OFFICERS Supv Sumner offered the fallowing resolution and asked for its adoption: RESOLVED, that the annul salaries for Town Officers as stated in the 2009 Ge:nerol Town Budget be,. a% follows; Supervisor Councilman (4) Town Cleric Highway Superintendent Town Justiei� (2) Deputy Supervisor $20,600.00 $24,583.00 ($0,213.25 each] $261837,00 $611449.44 $36,480,00 ($187240 e:acrh) $3712() BE IT F URTH E R RES01XF D, that the Supervisor i% aui.t,orized to pay the above salaries. 2...I Cl Stelick Roll Call Vote Cl Stelick Ycs Cl Solomon Yes upv Sumner Yes C1 Makar Yes C1 Leifer Yep RESOLUTION #23 — ANNUAL SALARIES Cl Makar offered the following resolution and a.;,d ;ed for its adoption= }21� C L ED, that this'Cnwn Board does hereby adopt the 2009 wages that were discussed and agr d upon during the bf�dget pr Those= wages Tho wages represent a 4 010 increase over 2008 for each individual witb the exception of Melissa Bianconi because of title change,,, Deborah Gallagher who now receives a night differential rate:, and Patricia Millard, who received an increase in 2005 and will not receive an increase in 2009. 2111L Cl Solomon Roll Call Vote Cl Stelick Yes Cl Solomon ye'4 upv Sumner Yes Cl Mako.r YCLs CJ 1..ei fer Yes RESOLUTION 024 - APPOINT DOG CONTROL OFFICERS S+apv Sumner offered the following resolution and asked for its adoption: RE OL WIO, that this Tulxrn Board hereby appoiTAL; Richard 14e*nard And Gena i�eonard as Dag Control Officers and agrees to terms contained in the K(,nnel Lease Agreement with them_ °d Cl stelick Roll Call vote C 1 Stelick Yt_s Cl Solomon Yes Page 8of1 TB 1-5 -2009 Supv Sumner Yes Cl Makar YQ:5 Cl Leiter Yes RESOLUTION 025 -- CONTRACTS Cl Makar offered the foIlowing resolution and asked for its adoption. RESOLVED, that this Town Board contract, with the following: Mahlon Perkins as the Al :torn(.y for the Town at an annual contract amount: of $28,500 (paid monthly) to do regular agreed upon Town business, wil:h ether business and reimbursable business a1: I:he rata of $180 per hour, when signed contract received. Randall Marcus - Attorney for Zoning Board of Appeals - paid monthly at a rate of $2 10- 25f hr Dog Control Officers - Richard Leonard 100 f month; Oena Ikconard $750Jmonth Dog Control Kennel - Richard 8; C;ena Leonard $2,000 f month Gadabout- rate of $6,500 - when funds are aVail: �1 , when signed contract received T,C_ Seniors - $3,600 - when rUTids are available, when signed contract mceived OT -yden Seniors � $500,00 � when funds are ava11ah]e, w he, rk signed contract received Sou thworth Library - $1.2,500- when funds tu-e available, when signed con InA.cf received Wernen's Opportunity Center of TornpkirLs C i ntcr - $500 -- when funds are available, when signed Qon tract received Dryden Historical Society - $1,100 - when funds are available, whets signed contrad: received USG (aquifer stud }) - $15,06 when funds are available, when �igne .Ld contract received Corrmmunity Science institute - $12,041- when funds are available, when signed contract Is received And the Supervisor is authorized to sign the contracts_ FURTHER RES0LVE0, t1hat this Town Board authon s pay m(;nt to individuals in the following positions at the end of the year as follows: `rovwn Historiwi - $450 Conservation Board Chairperson - $450 Planning Board Chairperson - $450 Zoning Board of Appeals Chiirperson - $450 ".t Cl Stelick Roll Call Vote Cl Stelick Yes Cl Solomon Yes opv Sumner Yes Cl Makar Yes Cl Solomon Yes RESOLUTION 026 — INVESTMENT POLICIES / GUIDELINES FOR TOWN OF DRYDEN upv Sumner offered the follow ng resolution and asked for its adoption: RE OLVE1) that the objectives of the Investment policy of the Town of Dr,}Fden are to imiae risk; to insure that investments rT70 l'ure when the cash is required in finance opera l:ions; and to insurer a competitive r:xte of return_ In accordance with this policy, the_ Supervisor is here; by authorized to invest all funds including prnrecds of ohliga6on�3 and Pase 9 (A 12 ]'13 1 -5 -20019 reserve funds in: - Certificates of Deposits issued by a hank or ilrust. company authorized to do business in New Fork State; - Time Depoait Accounts in a bank ar trust company aul:horiZed to do bu sine ss in New York State: Obligations of New York Stofc; - Obligai:it)rIs of the United States Governmorit; - Only reserve funds may be invested nY Obligations of the 'Town of Dryden. All other Inca] Government officials receiving money in their official aapacit_y must deposit such funds in negotiable; order of withdrawal accounts. All investments rnadc pursuant to this investment policy %hall comply with the following C()nditions: 1 _ COLIATERAL a. C(trtificates of Deposits shall be fully %cccurc_d by insurance of the Federal Deposit !insurance Corpomtions or by obligations of New York S Este ur obligations of the United S fates or obligations of federal agencies, the principal and interest of which are guaranteed by the United States, or obligations of New York S tats local governments. C ollateraI shill be delivered to the Town of Dryden or a custodial bank. The market value of collateral shall at all times equal or exceed the pri ncipal amount of the cerl:ificatc - of deposit. Collateral shall be rnOnitored no less frequently than quarterl - kx. collateral shall not be require d +arith respect to the direct purchac of obligations of New York State, obligations of the United States, and obligations of federal agencies the principal a i n d nterest of which are guaranteed by the United States Governmr:rit_ . DELIVERY OF UCURITlES a. Payment shall be made by or on behaI F of the Town of Dryden far obligations of New York ww, the pruicipal and interest: of which are guaranteed by the United States. United States Obligations, certificates of deposits, and other ptirchased securities upon dc, livery thereof to the c_,ustodaal bank. All transactions shall be confinned in writing_ 3_ WRITTEN CONTRACTS a_ Written contracts may be required for the purchase of all certificates of deposit.. 4_ DMCNAT1ON OF CUSTODIAL BAHK a. The PLirst National Bank of Dryden and Tompkins Trust Company, both authorized to do business in the State of Nc;w York, and having On of ice for the tr�insaction in the Town cif Dryden, are designated to act as custodial banks of the Town of Dryden's inv(; tmel ta. 5_ FINANCIAL STRENGTH OF iNSTITU'7`I NS a. All trading partners must be credit }{northy Their fuiancial 0aternents may be reviewed annually by the upervisor to determin(,p satisfactory RnOrtcial strength or the supervisor may use credit rating agencies to determine credit worthiness. b_ Investments in Lime deposits and certificates of deposits are to be made with banks or trunk companies_ Their annual reports may be reviewed by the Supervisor ilo detennine sutisfactoi� finanncial strength. Pare 10 of 1 TB 1- 5-2OO9 fi- OPERATIONS, AUDIT AND RVORTIN a. The Supervisor or Deputy Supervisor shall aul :horize the purchase and sa le and execute contracts for cortificates of deposit on behalf of the Town of Dryden- b- At the time independent auditors conduct the annual audit of the accounts and financial affairs of the Town of Dryden, the independent aLldi0rs shall audit the investments of the Town off Dr yd for compliance with the provisions of this invegt.ment policy, c- Within sixty (60) days of the end of each of the first three quarters of the fiscal year, the Supervisor shall prepare an submit to the Town Bourg a quarterly investrrke_nt report, which indicates the new investments, the inventory of existing investments, and such other matters as the Supervisor deems appropriate- d. Within 120 days of the end of the fiscal year, th(; Supervisor shall prepare :grid submit to I,h(; Town Board an annual investment report; recolninendations for change in these inveatmeni, guidelines, the results of the annxW independent audit, thr; investment income record; and such other rnatters as the Supervisor decors appropriate. At least annually, at the Organizational meedng of the Dryden Town Board, the N)ard shall review :end amend, if necessar}', these inveNtreaent policies. The provisions of these lnvesfmi�;nC Caui del ines and any a men drnents hereto shall take_ effect prospectWely and shall not invalidate the prior selection of any CustodiaJ Barak or prior in ;?egi.rnen t. 1Li Cl Stelick Roll Call date Cl Si3Oic-k Yes Cl Solomon Yes Llpv Sumner Yes 1 Makar Yes Cl [ArifVF Yes RESOLUTION #27 - TOWN BOARD MEETrNGr SCHEDULE Supt/ Sumner offered the following resolution and 0.4ed for its adopi:ion= RSSOLVED, that the Dryden Town Bard will second WedneLisdRy of each rnorith at 7:00 p -rn. at the except that the November board meeting wi11 be held Wednesday, November 11, is a holiday. Vouchers for prior to the meeting - "d Cl Stelick Roll Call Vote hold its regular monthly meetings on the Town Flail, 93 Fast Main Street, Dryden, an 'f uesclay, Nevember 10, hecau e payment shall be submitted the Friday Cl Steliek Yes Cl Solomon Yes Supt/ SUWner Yes I Makar Yes Cl Keifer Yes Supv Surni)Lr said a schedule of the voucher submission deadlines will be sent out, RESOLUTION #28 - REQUEST EXTENSION TO FILE POMAI, REPORT Supv Sumner offered the fallowing resolution and asked for its adoption: Page 11 of 12 ., *'I*B 1 -5-2009 RESOLVED, that this Town Board authorize the Town Supervisor to write to the New York State Office of the State Comptroller and request a 60 day extension for the filing of the 2008 annual report, if necessary. 2" d Cl Stelick Roll Call Vote Cl Stelick Yes Cl Solomon Yes Supv Sunu-ier Yes Cl Makar Yes Cl Leifer Yes The board decided to hold board meetings at other locations in the Town in the months of April, June, August and October. Thcy also discussed the possibility of a second board meeting each month. They decided to hold occasional additional meetings for long -range planning and work sessions, as necessary. Cl Makar noted that he will be out: of town February 1 through 1.4. Cl Stelick will be out of town February 13 through 20. The Conservation Board may be moving its monthly meeting day to the fourth week of the month. There being no further business, the meeting was adjourned at 7:54 p.m. Respectfully submitted, Bam bi L. Flollenbeck Town Clerk Page 12 of 12