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Home My WebLink About2007-06-27TB 6 -27 -07 TOWN OF DRYDEN TOWN BOARD INFEUN G June 2 7, 2007 Present; Supv S Leven Trumbull, CI David. Malcar, Cl Mary Ann Summer, Cl Stephen Stelick, Jr., Cl Martin Christofferson Elected Officials: Bambi L. Hollenbeck, Town Cleric Other Town Staff. Henry Slater, Zoning Officer Kevin Ezell, Zoning Officer opv Trumbull opened the meeting at 5 =00 p_rn _ and led board members and guests in the pledge of allegiance_ Rich Jankowski of Egrier Associates and ZO Slater reviewed proposed change orders with the board_ kFP -E -7 is for electrical work to install tim[:r�s for the outside building and parking lot lights ($977.50), circuit upgrade for the instant hot via#er heaters ($6155,251, dedicated circuit for temperature control panels (68.D0), dedicated circuit: for sprinkler system air compressor ($677.001, install disconnect SihJtche% fqr heat recovery unit ($1,610), This is a total increase of $4P247,751 CRP ## lb is for instaIlation of the mail drop slot, an increase of $614.00_ EL -S is to install and Connect four variable frequency drives for the geothermal heat pumps, an incmase of $1,966.50, KV -4 is to insulate the heat pump piping, an increase of $6,308,00, HV -3 is to provide variable frequency dri ves for the four geothermal pumps, an increase of $10t603,00- RP- GC - #17 is to provide additional support steel framing for the folding partition, an increase of $117$9.00. C RP-GC m # 11 is for site changes including granite curb changes, catch basin addition and modification, additional HDPE pipe, gravel base reTroval and wetland soil replacement, an L ncrease of $9,013.00. This liar to do with moving the connecting drive and restoration of wetlands. The board expressed dissatisfaction that a lot of the electrical items were not included. in the original plans and specs prepared by Hewitt 8s Manahan and obviously should have been. R Jankowski said that change orders usually are equal Co 2 to 5% of the original cost of the project. The town budgeted about 2.5% and that will be depleted with the approval of these additional change orders_ The board fc =c is the contingency is being used because of things that should have been foreacen by electric .] en &eer and included in the bid package. Anton Pgner felt the $750000 the Board allowed for contingency %vouJd be sufficient- Accord i ng to R Danko ski general construotiion is 81% complete, mechanical and electrical work is about 95% complete, and plumbing is about 92 %. He said he doesn't expect any more change orders at this point, Page I of • 01 TB 6 -27-07 There was some discussion about how to transfer other monies to this contingency fund if necessary and how much is in general contingency. C1 Sumner said it should be discussed and brought up at the next meeting. Cl Makar suggested the bookkeeper be present at the board meetings. C1 Sumner said she used to come and was generally not needed. Cl Makar would like her present for matters concerning the town hall. Cl Christofferson said he was sure they would be able to work with the bookkeeper and attorney to find any necessary extra money. After discussion of the proposed change orders, the board decided to approve all but GC CRP# 11 (in connection with the roadway changes). RESOLUTION # 116 - APPROVE CHANGE ORDERS FOR NEW TOWN HALL Cl Makar offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby approves change orders for the new town hall as follows, and the Supervisor is authorized to execute the same. RFP -E -7 CRP GC # 17 CRP CC #16 RFP -E -8 HV -4 HV -3 211d Cl Sumner Roll Call Vote Cl Makar C1 Christofferson Supv Trumbull Cl Stelick Cl Sumner $4,247.75 1,749.00 614.00 1,966.50 6,308.00 10,603.00 Yes Yes Yes (did not vote) Yes Cl Christofferson said five proposals were received and have been reviewed for a telephone system for the new town hall. There are two types of systems; the current (TDM) stele and an IP based phone. The IP system gives more flexibility with such features as unified messaging and it can be on the same network as the data. He said the price for the voice over IP was close to the TDM price. The lowest cost for TDM was $9,676 and the lowest cost for voice over IP was $11,000. The technolopv committee is recommending A11Mode for the voice over IP system. It is a local company and they have been in business for a long dine. The committee is hoping to be able to reduce the number of phone lines to the building to maybe five phone lines, so the monthly cost: is decreased. The base price for the voice over iP is $11,664 and to extend it to include the old building (basically buying phones because it is run on the network) is $1,834. That doesn't include the fiber optic cable which will need a separate contract. The Highway Superintendent is on board with connecting the two buildings and has already ordered the conduit. Cl Christofferson said a contractor can install the conduit, pull the fiber, terminate and certify it and make sure it all works. Cl Christofferson will get a quote for that service and expects the cost to be well under $10,000 with the Town supplying the conduit. • The Technology Committee is recommending the Town Board approve AllMode's base system plus the option to extend the IP system to the old building, pending a successful implementation meeting with the Technology Committee and AllMode. They want to make sure the way it was bid is the way the Committee wanted it. Cl Sumner said this was a good way to Page 2 of 6 TB 6 -27 -07 proceed, and Cl Makar said that all the quotes were close together. This quote does not include the fiber; that will be a separate bill. RESOLUTION # 117 - APPROVE ALLMODE PROPOSAL FOR TELEPHONE SYSTEM Cl Christofferson offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby approves the proposal from AllMode Communications for telephone service for the new town hall in the amount of $11,664, together with the proposal to connect to the existing town hall of $1,834, subject to a successful implementation meeting with the Technology Committee, 2nd Supv Trumbull Roll Call Vote Cl Makar Yes CI Christofferson Yes Supv Trumbull Yes CI Stelick Yes Cl Sumner Yes ZO Slater said he had received a quote from Hicks Moving and Storage to move everything from the old building to the new building, including records that are stored in the Highway department, for an amount not to exceed $4,002.00_ They can do it during the latter part of August or after Labor Day. RESOLUTION # 118 - APPROVE HICKS MOVING QUOTE Cl Sumner offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby approves the quote from Hicks Moving & Storage, not to exceed $4,002.00. Cl Christofferson Roll Call Vote Cl Makar Yes Cl Christofferson Yes Supv Trumbull Yes Cl Stelick Yes Cl Sumner Yes ZO Slater has spoken with the furniture vendor and received a couple of options for the furnishings for the new building, After discussion, the board decided to go with Option C in the amount of $49,723.30. The fabric color choices are fewer and they are not scotch - guarded but the life expectancy and warranty is very similar to the more costly options. This option does not include coat racks, keyboard trays, flat map file and inicrofilm files for the records room (it had been assumed these items were included in the building bid), or the fireproof cabinet for personnel. This option also removes arms and casters from guest chairs. The board discussed a budget for the $100,000 allocation of funds for furnishing the building. Included in that figure is the furniture, copier, server, telephone system, and projector and sound system for the meeting room. • The board asked that some consideration be given to leasing a copier rather than purchasing it outright. They discussed which items necessary for the new building could be included in next year's budget, such as the file cabinets and audio equipment for the meeting room. Page 3 of 6 TB f -27 -07 RESOLUTION # 119 - AUTHORIZE FURNITURE BUDGET Cl Sumner offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby sets a budget of $50,000 for furnishing the new town hall building, and Henry Slater is authorized to deal with the details of the budget. 2nd Cl Stelick Roll Call Vote Cl Makar Yes Cl Christofferson Yes Supv Trumbull Yes Cl Stelick Yes Cl Sumner Yes Supv Trumbull said the board needed to decide whether to proceed with the grant application for development of the land behind the town hall. it has to be in by the 29th and he suggested the board make the application. He has a memo from Dan Kwasnowski saying it: would be a great disservice to residents of the 'town not to move ahead and develop some kind of a park. Supv Trumbull said it would not be a large park and there may or may not be ball fields. There would be some trails, and he thinks we should move ahead and see if we can get some funding through the grant: opportunity. Cl Sumner said the proposal that D Kwasnowski wrote calls on the Comprehensive Plan in very selective ways and ignores other parts of the Plan, like the location of the largest of the ten parks. A park in this neighborhood was only expected to be a small one -acre park. She feels the board is rushing into this. Cl Makar said he agrees. The Comprehensive Plan notes ten parks in the town that should be built, and it notes one larger park in the area of the George Junior Republic (Route 38 and Route 13), Cl Stelick said he believes some errors were made by the planner in placing the park in that location. Cl Sumner said some points are valid, and she likes having it near the bike path, and closer to the center of population. Cl Sumner said she doesn't understand why we would be developing a park of this magnitude in the Village and wondered if the Village had been asked about it. ZO Slater said it has been discussed with the Village and they are supportive of it, and benefit at no cost. Cl Christofferson said he is concerned that the community hasn't been involved as much as he would like. On the other hand, the board is elected to make some tough decisions and there is a deadline. He said it is not like buying a truck or some other thing that has to be replaced in ten years. It is an investment in a lifetime resource for the community. He feels strongly it should also be done in other places, but the 'Town already owns this land. Other places may have been placed on a map, but the Town may not have the ability to buy it. This is an opportunity to do a lifetime investment at a reduced cost because of the potential grant. If the grant application is not successful, the town is not obligated. This would be a place for walks, picnics, playing ball games, and other good things. He doesn't think there are a lot of people that would be upset about investing in this kind of resource in the community. The location may be more to one side of the Town, but that doesn't mean the Town shouldn't be looking to do something on the other side; of Town. He is in favor of it. Cl Sumner said the timeframe only means that if we don't apply for the grant this year, we can apply next year. Because it is a permanent investment we should investigate some Page 4 of Tll 6 -27 -07 other possibilities, such as where would we ideally like to put it, and this site could be considered. She said we are rushing into a plan that hasn't been considered carefully at all. Cl Christofferson said it has been talked about for a long time. Cl Sumner said it has been talked about as a possibility, but not as if it was already a decision and it never has been. She said we have been sliding into a way of thinking without looking at the big picture. Cl Makar said no board members have actually seen the proposal, only a sketch by Dan Kwasnowski. He can't take this to people and say this is what we want to invest money in. He doesn't believe the government will give us money based on this. Cl Stelick said we have $4,000 invested (paid to Thoma) whether we proceed or not. Cl Sumner said she feels like she made a mistake when she previously approved this. She thought the $4,000 was going toward the overall plan. Cl Stelick said at the last meeting he held this up because had to consider it further. He put a lot of sweat equity into the community before he was on the Town Board. He said we need to look at it town wide. Areas like Ellis Hollow don't have schools, but they have a community center (it needs repairs and we need to put some money into it). As far as uniqueness and where people have ownership, they strongly believe in the community. He said there isn't anything the board can do unless they put an amusement park on either side of town to get people to flow back and forth they way they would like them to. When it comes to spending money on recreation for adults and children, he thinks we are 20 years behind. The Town of Lansing is an example of what is possible if you have people that are forward thinking. This Town did not do that. He said there was no increase in money here and they had to go out and fund raise and were dependent on the school district: for facilities which were not • always available. Cl Stelick said he has listened to what everyone has to say and he believes there is a need to go forward with this. It could end up that nothing happens even if it gets approved because so much can change between now and when and if this money is put forth. I-ie has spoken with D Kwasnowski about what happens if we get it and don't use it, and whether there is a possibility we would not be funded again, and that is not true. The fact of the matter is if there is money available and we have a good project they will look at it. He feels strongly about this for different reasons. We need to put money into the other side of town. A lot of money was spent on the aquifer study that doesn't take care of everyone in the Town. Mark Varvayanis and Deb Grantham were adamant that we go forward with that even without the County's investment. The board moved forward without getting a lot of comment from people around Town. Cl Stelick supported that and said we found out what we needed. He thinks in this case, even though it does not address situations in other places in the Town, it is still a beginning to putting some investment to where we are committed. Cl Stelick said a lot of things can change and the future board may decide not to move forward, but he doesn't want to stop the process. He doesn't want to lose one year because he has seen twenty years of the Town not doing anything. He has seen what has happened when we were able to put water on Enterprise Drive. Development will not occur there because of something that wasn't popular with everyone. This is a beginning and another step in saying we are committed to recreation in the town. He said when you talk about alternatives to incarceration, he doesn't think there is a better thing than giving kids and young adults something to do. He said it's not perfect, but a vote against it is against what he has been . pushing for since he's been on the board. Page 5 of 6 TB 6 -27 -U7 Cl Stelick said he is supporting developing the property as a recreational facility, whatever that turns out to be. He is in support of putting in a trail, interactive classroom, fields, park area - -an area that can be used by anybody. and proposed community Cl Sumner asked if Cl Stelick knew what the proposal was for. He said from what he's read it is for developing the fields and a pavilion and proposed community park. The maximum amount you can apply for is $500,000. Cl Stelick said it was his understanding the Town would apply for $200,000 and Cl Christofferson and Supv Trumbull agreed. If the application is successful, the Town would need to decide whether to move forward and match that amount. The majority of this would be for grading. RESOLUTION # 120 - ACCEPT PLAN AND SUBMIT GRANT APPLICATION Cl Christofferson offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby accepts the plan as prepared by the Environmental Planner and authorizes the submission of the grant application for park development as prepared by Thoma Development. 2n i Cl Stelick Roll Call Vote Cl Makar No Cl Christofferson Yes Supv Trumbull Yes Cl Stelick Yes Cl Sumner No Supv Trumbull said he has been advised there may be a donor for a plaque for the new town hall. He will advise the board when he has more information. There being no further business, the meeting was adjourned at 7:10 p.m. Respectfully submitted, * 4 /Ni/ ' Bambi L. Hollenbeck Town Clerk Page 6 of 6 08/21/007 -39:31:25 MONTHLY REPORT OF SUPERVISOR OTHE TOWN BOARD OF THE Town of Dt%vden: Pursuant to Section 125 of the Town Law, I hereby render the tollowina detailed statement of all moneys received and disbursed by me during the month of J41V, 2007: DATED: Augusl 21. 2007 Balance Balance 06/30/2007 Increases Decreases 07/31/2007 A GENERAL FUND - TOWNWIDE 15 1201 531..68 205.49 120, 512.00 0100 35. CASH - CHECKING 181929.21 CASH - CHECKING lin,949.45 205.49 1. 3331573.31 1201,51.2.00 2,305.35 1 78,546.55 CASH - SAVINGS PETTY CASH 5,926,6011. 600.00 15 52,084.15 0.00 CASH - SAVIKG$ 116,942.15 0.00 5f 8611, 742.15 600.00 PE'P'PY CASH - POSTAGE 21928.01 541.60 0.00 1,41.4,090.48 8.00 TOTAL 2119428-01 TOTAL 5,949,057.37 169,033.60 250,5:15.46 5,867,575.51 DA HIGHWAY TOWNWIDE FUND 15 1201 531..68 205.49 120, 512.00 0100 35. E3 CASH - SAVINGS 492,135.9; CASH - CHECKING 4.95 205.49 ? "'x,541.60 1201,51.2.00 4,302.16 1 78,546.55 373,037.23 0.00 CASH - SAVIKG$ 1.,522,586.77 ?0,045.31 1?80 541.60 1,41.4,090.48 TOTAL 1,522,591.72 24811586.91 357,088.15 1,414,030.48 • GENERAL - OUTSIDE FUND CASH - CHECKING 76.46 20,512.3E 20,565.6E 23.16 CASH - SAVINGS 49011412.04 10,962.33 20,51.2.38 460,921.99 PETTY CASH - POSTAGE 694.52 0.00 0.00 694.52 DB HIGHWAY OUTSIDE FUND CASH - CHECKING CASH - SAVINGS SF1- DRYDEN FIRE DISTRICT TOTAL 49.1, 243.02 4.01 086, 199 21 31, 474.1'1 182, 737.1.2 151, 953.08 410 0-78.06 18 21 741. 13 182,737.12 481,639.67 G. 00 1,05511315.17 TOT14L 11,086,203.22 3341590.20 -1651478,25 1,055,315.17 CASH - CHECKING 16. 15 1201 531..68 205.49 120, 512.00 0100 35. E3 CASH - SAVINGS 492,135.9; 16.30 1,413.26 205.49 1201,51.2.00 4,302.16 373,037.23 TOTAL 492,152.12 1211,944.94 2411,024.00 373,073.06 SL1- VARNA LIGHTING DISTRICT CASH - CHECKING CASE? - SAVINGS TOTAL ETNA LIGHTING DISTRICT CASH - CHECKING CASH - SAVINGS 0.00 263.22 263.22 0.00 511215.34 1.6183 263.22 4,970.95 5,215.34 282.05 526.44 4,970.95 0.00 205.49 205.49 0100 4,491.3 16.30 205.49 4,302.16 Page 1 NIOWHLY REPORT OF SUPERVISOR Balance Balance 06/30/2007 Increases Decreases 07/31/2007 • ^� 4 0. 302.16 TOTAL 4,a 4_1.35 221.: 1 9E 4 SL3- MEADOW /LEISURE LIGHTING DISTRICT CORTLAND RD SEWER CASH - CHECKING 0.00 195.43 195.43 0.00 CASH - SAVINGS 10,557.86 3,339.84 1,077.27 11.96 .1.95.93 CASH - SAVINGS 30156.3: .130, 660.85 30, 1.37 .25 10, 557.86 :1.50, 240.24 TOTAL 3,339.84 737. ?11. 207.39 695.42 390.86 21,115.72 311,56.37 151, SM AMBULANCE DISTRICT 51 SS4- MONKEY RUN SEWER CASH - CHECKING CASH - SAVINGS 290,511.56 2. 92 0. 00 0.00 0.00 291,616.36 2.92 399.70 55" +.62 0.00 CASH - SAVINGS 160,359.24 TOTAL 290f514.48 2,196.90 .1., iO4.80 ID, 00 291, 619.2E SS1- SAPSUCKER SEWER - UNITS TOTAL 160,517.16 2,596.60 957.32 CASH - CHECKING 0.00 TURKEY HILL SEWER .1.2,456.38 12,456.38 0.00 CASH - SAVINGS 481?65.65 :1.,643.79 12,456.38 37,953.06 0.00 TOTAL 503.67 0.12 CASE - SAVINGS 48t765,65 ?9.03 14, 1.00.17 24, 912.76 37, 953.06 1011951.17 SS2- VARNA SEWER - UNITS CASH - C ;ECK.ING 40.50 828.53 856. 35 12.68 CASH - SAVIP'GS 189,751.36 6,750.93 828.53 195,6 ?3.76 • TOTAL :L89,791.86 7,579.96 1,684.88 195,686.44 SS3- CORTLAND RD SEWER CASH - CHECKING 1,076.96 10,558.1.7 10,557.86 1,077.27 CASH - SAVINGS .130, 660.85 30, 1.37 .25 10, 557.86 :1.50, 240.24 TOT 7"d, i31, 737. ?11. 40, 695.42 21,115.72 151, 3171 51 SS4- MONKEY RUN SEWER CASH - CHECKING 157.92 399.70 55" +.62 0.00 CASH - SAVINGS 160,359.24 2,196.90 399.70 162,156.94 TOTAL 160,517.16 2,596.60 957.32 162,156.94 SS5- TURKEY HILL SEWER CASH - CHECKING 0.00 503.79 503.67 0.12 CASE - SAVINGS 96,5 ?9.03 3,E80.81 503.67 1011951.17 TOVr114 M574,03 61384,60 11007.34 101., 951.29 SS6- PEREGRINE HOLLOW SEWER CASH - SAVINGS 91,494.68 627.28 0.00 92,071.96 TOTAL 91.,444.66 627.28 0.00 92,071.96 VARNA WATER CASH - CHECKING 13., 30 11,454.31 11,454.31 1.1.30 CASH - SAVINGS 2860043.62 15,519.60 1:1.,454.31 290,108.91 Ease 2 iiit MOil) `THLY REPORT OF SUPERVISOR Balance Balance 06/30/2007 Increases Decreases 07/31/2007 • 5 a 226,973-91 22 908.62 29C,.1.20.21 TOTAL 286,0_4,2 . SW2- SNYDER HILL WATER CASH - CHECKING CASH - SAVINGS SW31111 MONKEY RUN WATER CASK - CHECKING CASH - SAVINGS SW4- HALL ROAD WATER CASH - CHECKING CASH - SAVINGS SW51111 TURKEY HILL WATER CASH - CHECKING CASH - SAVINGS 0 PN 39.41 904.24 943.65 0100 54,116.34 1,429.59 904.24 54,643.69 TOTAL 54,157.75 2,333.83 1.,847.89 54,c43.69 1,935.71 142,422.01. 1,909.27 2,094,20 3,764.24 4,284.4: 145,157.82 1,909.27 11909,27 4,273.00 3,70'3.83 TOTAL 13,844.01 2.28 26, 51,3.8; it 142,942.65 426.95 T0TAL, 144,357.72 6,186.72 8,048.71. 8,036.53 144,369.60 166,130.08 2.28 26o328.94 1,909.27 2,094,20 222.09 145,157.82 1,909.27 11909,27 2,719.45 TOTAL 13,844.01 2.28 26, 51,3.8; TOTAL 26,331.22 4,003.4+ 6,186.72 3,818.54 26,516.15 TOTAL MCARTHUR SPECIAL RESERVE CHECKING - SBEC:IAL RESERVES TOTAL CD REHABILITATION LOANS AND GRANTS CASH - CHECKING TOTAL H CAPITAL PROJECTS - TOWN HALL CASH - CHECKZNC CASH - SAVINGS TA AGENCY FUND CASH - TRUST 6 .AGENCY SS7- ROYAL ROAD SEWER CASH - SAVINGS SW6- ROYAL ROAD WATER CASH - CHECKING 40.20 21719.45 222.09 145,157.82 0.0Q 2,719.45 TOTAL 13,844.01 40.20 162,662.81 6,186.72 2,7.19.45 166,130.08 162,703.01 2,922.90 2,922.90 145,157.82 222.09 145,157.82 0.0Q TOTAL 13,844.01 0.0 755,193.22 5, 906. I7 0.00 0.00 5,130.88 5,130.88 382,785.31 1., 416.25 5,438.90 0.00 0.00 450.00 450.00 382,785.31 382,785.31 TOTAL 755,193.22 384,201..56 765,570.62 ?,.193.71 315,607.30 104,050.02 TOTAL 7,393.71 11.5, 6137. 30 104, 050.02 13,844.04 222.09 0.0Q TOTAL 13,844.01 222.09 0.00 4.28 64..56 647.56 166,170.28 2,922.90 21922,90 49,838.70 149,838.70 0.00 373,824.16 373,824.16 18,950.99 18,950.99 14,066.13 14,066.13 4.2E Page 3 MONTHLY REPORT OF SUPERVISOR Balance Balance 06/30/2007 Increases Decreases 07/31/2007 CASH - SAVINGS 15,069.54 'POT AT. 15,073.82 425.34 1,072.90 647.56 1,2;5.12 140847.32 14,851.60 TOT? 8.1, ALL FUNDS 12, 178, 629.78 1, 53 3, 930.79 2, 219, 606.76 11, 993, 153.76 Page g