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HomeMy WebLinkAbout1993-05-10 ' 0v TOWN OF DANBY TOWN BOARD MINUTES Regular Meeting 8 : 00 P . M . M.ay 10 , 1993 PRESENT : S upervisor Oltz Councilpersons : Hile , Marisa , Miller , Schwartz Others Present : Town Clerk - Carol Sczepanski H ighway Superintendent - William Hall P lanning Board Chair - Nancy Weitzel County Representative - Frank Proto Members of the Public : E dward M . Roberts , Judy Tagliavento , Jennifer Sczepanski , Kristin S olomon , William T . Genter , Joel Gagnon , Krista Hall , Charles D . Cole , Julie Coulombe , Rosa Lee Johnson , Mary Ann Kozak , Robert and E lizabeth Roe S upervisor Oltz called the meeting to order at 8 : 00 P . M . and led all present to the Pledge of Allegiance to the American Flag . PRIVILEGE OF THE FLOOR : Town Clerk - Tompkins County Annual Solid Waste Fee Formal Appeal Forms are available in the Clerk ' s Office . County Representative Report : County Representative Frank Proto reported on the following : 1 ) Solid Waste Fee - Churches may apply for exemption of the Solid Waste Fee . 2 ) Election Expenses Charged Back to Towns - Budget and Administration Committee passed a resolution requesting payments made to Tompkins County for election expenses be ✓ eturned to towns . 3 ) First Quarter Sales Tax - Danby ' s share for the first quarter o f 1993 is approximately $ 66 , 512 . 00 and includes the 1 % sales tax increase . 4 ) Board of Representatives Salaries - proposed salaries for the n ext four ( 4 ) years as $ 8 , 650 . 00 for 1994 ; $ 9 , 050 . 00 for 1995 ; $ 9 , 500 . 00 for 1996 ; $ 10 , 000 . 00 for 1997 . 5 ) County Bridges on Town Roads - The County is drafting a maintenance contract for County Bridges located on town roads . 6 ) Vaccination Programs - The County will continue the vaccination program for school children . 7 ) Rabies - the number of rabies cases reported in the raccoon population is decreasing in the County . 8 ) Comprehensive Plan - the County is embarking on a three ( 3 ) year study for a County wide comprehensive plan . 9 ) Water Quality Plan - urged residents ( particularity farmers ) to give input into the Water Quyality Plans . 10 ) Surplus Equipment - will send information to the Town for the surplus equipment available due to the closing of military bases . 11 ) Michigan Hollow Road - Representative Proto suggested two ( 2 ) proposals to Senator Kuhl regarding Michigan. Hollow Road that NYS could fund to help the Town of Danby : 204 2 Town Board Minutes May 10 , 1993 1 ) let the State pave the portion that runs through New York State Forest lands and send the Town approximately $ 96 , 000 . 00 per year to maintain the road , or 2 ) let the State pave and maintain this portion . Members of the Public :. J ulie Coulombe - 72 Bald Hill Road - reported problems with several d ogs running loose in her neighborhood . Neighbors have talked to t he owners and have reported them to the Dog Control Officer with no results . E lizabeth Owens - Roe - 1820 Danby Road reported that the dogs from B ald Hill also are roaming her area . Correction. to April 12 , 1993 Town Board Minutes 1 ) Page 3 under discussion delete the word " incur " and replace with " infer " Approval of April 12 , 1993 Town Board Minutes A motion was made by Councilperson Marisa and seconded by Councilperson Hile to approve the April 12 , 1993 Town Board Minutes as corrected . Carried Unanimously COMMUNICATIONS 1 . Supervisor ' s Annual Report for Fiscal Year 1992 is on file in the Town Clerk ' s Office OTHER REPORTS : EMC - No Report Community Council Programs - Monthly Report received . J ulie Coulombe - read a response from Community Council regarding payroll for the youth programs . She reported that Community Council is willing to provide payroll services for their Pre - K , Afterschool and summer programs by July 1 , 1993 if the Town will provide $ 815 . 00 . The extra funds are to provide are to provide payroll expenses and a bookkeeper . Community Council is willing to t ake over this task if they are assured support from the Town for youth programs and liability insurance coverage . Julie suggested an agreement between the Town and Community Council . The agreement should state that the Town has designated Community Council to provide their payroll in exchange for all the monies designated for t he programs . Community Council will provide the Town with q uarterly written reports . S upervisor Oltz said that if Community Council has a bookkeeper for t heir programs the swim program should be included . She asked if Community Council was willing to take over the Jennings Pond payroll as well . Discussion followed : Judy Tagliavento said that she will look at program expenses to see if they can adjust their budgets to include the swimming program at Jennings Pond . Councilperson Marisa reported to clear the record that Community Council will be the employer for the personnel of the youth programs , not just a bookkeeper for the Town . If approved the Town will be granting the money to Community Council to pay these people . 205 3 Town Board Minutes May 10 , 1993 J ennings Pond Swim Program : Mary Ann Kozak asked the Town Board for additional funding of Two - t housand One Hundred and Forty - five ( $ 2 , 145 . 00 ) Dollars for the J ennings Pond Swim Program . With additional funding the pond could be open everyday from 1 : 00 - 6 : 00 P . M . during July and August , 1993 . This amount does not include weed control for the swimming area . Highway Department : H ighway Superintendent reported on following : 1 ) The Town Highway Department will receive Six - thousand nine h undred ( $ 6 , 900 . 00 ) in New York State Disaster Reimbursement Funds for Blizzard 1993 . 2 ) The increase in CHIPS monies for 1993 is $ 28 , 920 . 00 . 3 ) Residents may take small limbs and brush that at the Town. H ighway Barns during regular hours and possibly recycling center hours . Wood chips ( when available ) may be picked up at t he Town Highway Barns . All material left at the site must h ave all nails , staples , and twine removed . No vines will be accepted . Special arrangements can be made with the Highway D epartment for large quantities . S enior Citizens : E dw . M . Roberts reported that the Senior Citizens went on a trip to P ennsylvania in May . A trip to a theater in Auburn is planned for J une 1993 . Code Enforcement Report : Supervisor Oltz read the following report : Code Enforcement Department Officer ' s April 1993 Report has been ✓ eceived . There is new construction on LaRue Road , one ( 1 ) ✓ enovation / alteration permit on Troy Road , value of construction $ 144 , 000 . 00 , fees received $ 237 . 40 . Several Certificates of Occupancy were issued and there were many field visits . Year to date - - value of construction $ 608 , 185 . 00 and fees $ 1 , 091 . 40 . Dog Control Officer Report : There were ten ( 10 ) complaints and no summons were issued . Planning Board Report : Nancy Weitzel reported that the Planning Board will hold two ( 2 ) public hearings on May 19 , 1993 ; Bristol / Mayo - ` Cluster Subdivision ' and Dobson - request for Special Permit . A special working session will be held on June 7 , 1993 for review of the Fieldstone Circle Reaffirmation and possible amendments to the Zoning Ordinance . Fire District Report : William Genter reported that the Fire District held a public hearing and an informational meeting on the proposed West Danby Fire Station . About sixty ( 60 ) residents attended the meetings . Many residents expressed concern regarding the $ 485 , 000 . 00 cost for the construction of the building . Voting on the bonding for a new fire station will be Wednesday , May 12 , 1993 from 6 : 00 - 9 : 00 P . M . at the West Danby Fire Station for Voting District No . 2 and at the Danby Fire Station on Route 96B for Voting Districts No . 1 and 3 . There is no provision for absentee ballots . B ill Genter submitted the 1992 Annual Reports for West Danby Fire and Rescue and for the Danby Volunteer Fire Department . The reports are on file in the Clerk ' s Office . S olid Waste Advisory Committee Report : J oel Gagnon reported that many new committees and Solid Waste Action groups have been formed . There is a special meeting scheduled with the County Board of Representatives on June 29 , 206 4 Town Board Minutes May 10 , 1993 1993 . The final Solid Waste Plan for Tompkins County will not be submitted until October 1993 . O LD BUSINESS : RESOLUTION NO . 25 OF 1993 REJECTION OF SEALED BIDS " OLD TOWN BARNS " B y Councilperson Miller : Seconded by Councilperson Schwartz WHEREAS , the Town of Danby Town Board advertized for Sealed Bids for the " Old Town Barns " on March 20 , 1993 , and WHEREAS , Sealed Bids were accepted until 5 : 00 P . M . on April 7 , 1993 and opened publicly on April 7 , 1993 at 7 : 30 P . M . , and WHEREAS , bids submitted are much below the appraised value of the property , now be it RESOLVED , That the Town of Danby Town Board in the best interest of the Town rejects all bids submitted for the " Old Town. Barns " . A roll call vote on the resolution resulted as follows : Ayes - Four ( 4 ) Rile Aye Miller Aye Schwartz Aye Oltz Aye N oes - One ( 1 ) Marisa Nay Carried Councilperson Marisa stated that the only reason he voted against t his resolution is to underscore that the Town should not sit on t his property , that we should either sell it or use it . Councilperson Hile said the Highway Department is using the building and site for cold storage at this time . The Town has much equipment that should be stored inside when not in use , H ighway Superintendent William Hall said the Highway Department contunues to use the building and site for storage . N EW BUSINESS : RESOLUTION NO 26 OF 1993 AMENDMENT TO 1993 BUDGET - CHIPS REVENUE B y councilperson Marisa : Seconded by Councilperson Hile WHEREAS , Anticipated revenue for " CHIPS " was estimated as $ 46 , 000 . 00 by the Town of Danby Town Board and included in the Fiscal Year 1993 Budget Account DA3501 , and WHEREAS , subsequent information from New York State indicates that the revenue for " CHIPS " will actually be $ 74 , 920 . 00 , now therefore be it RESOLVED , that the Town of Danby 1993 Budget be amended as follows : ACCOUNT NO . 1993 BUDGET AMENDMENT CHANGE DA3501 - Chips Income $ 46 , 000 . 00 $ 74 , 920 . 00 $ 28 , 920 . 00 DA5112 . 2 - Capital Projects - 0 -- $ 28 , 920 . 00 $ 28 , 920 . 00 A roll call vote on the resolution resulted as follows : Hile Aye Marisa Aye Miller Aye S chwartz Aye O ltz Aye Carried Unanimously 4'7 r" 5 Town Board Minutes May 10 , 1993 Appointments for Local Assessment Board of Review : Supervisor Oltz reported that the Town needs to appoint two ( 2 ) representatives to serve on the Local Assessment Board of Review on May 11 , 1993 from 3 : 00 - 6 : 00 P . M . A motion was made by Supervisor Oltz and seconded by Councilperson Hile to appoint Linda Howe and Arch Dotson to serve on the Local Assessment Board of Review on May 11 , 1993 from 3 : 00 - 6 : 00 P . M . A vote on the motion resulted as follows : Carried Unanimously RESOLUTION NO . 27 OF 1993 TRANSFER OF FUNDS TO COMMUNITY COUNCIL By Councilperson Marisa : Seconded by Councilperson Miller RESOLVED , that the Town of Danby Town Board transfer to the Danby Community Council all responsibility for personnel and payroll for all youth programs including Motor Development , Afterschool , Summer Recreation and the Danby Pond , and be it further RESOLVED , that the Town will provide to Community Council at least Eight Hundred and fifty dollars ( $ 850 . 00 ) but not to exceed One Thousand dollars ( $ 1 , 000 . 00 ) in compensation for their personnel services for youth programs , and be it further RESOLVED , that the transfer of funds will be effective July 1 , 1993 and the Town acknowledges that Community Council is administering youth programs for the Town and that the programs remain covered by the Town of Danby liability insurance , and be it further RESOLVED , that Community Council will provide to the Town quarterly written reports and copies of paperwork pertaining to the youth programs and / or monies , matching funds , grants , roll - over monies that pertains to these youth programs . Discussion followed : Councilperson Marisa said that he assumes that the amount of $ 850 . 00 to $ 1 , 000 . 00 is an annual figure . The Danby Pond personnel payroll is included and is the reason for the range of $ 815 . 00 and not to exceed $ 1 , 000 . 00 . A roll call vote on the resolution resulted as follows : H ile Aye Marisa Aye Miller Aye S chwartz Aye O ltz Aye Carried Unanimously Danby Pond Swimming Program : Mary Ann Kozak asked the Town Board for $ 2 , 145 . 00 for the Danby Pond Swim Program . The $ 2 , 145 . 00 would allow the pond to be open seven ( 7 ) days per week for July and August 1993 form 1 : 00 to 6 : 00 P . M . Discussion followed : The Town Board strongly suggested weed control for this season . Motion to Fund Community Council for Pond Swim Program : A motion was made by Councilperson Schwartz and seconded by Councilperson Hile to grant Community Council Two Thousand One Hundred Forty - five ( $ 2 , 145 . 00 ) Dollars earmarked for the operation of the Jennings Pond Swimming Program for summer 1993 only . CRC 6 Town Board Minutes May 10 , 1993 A roll call vote on the motion resulted as follows : H ile Aye Schwartz Aye O ltz Aye Marisa Nay Miller Nay Carried Agreement Between Tompkins County and Town of Danby to Spend Town Highway Funds Signed : Councilperson Oltz read the following Agreement Between Tompkins County and the Town of Danby to Spend Town Highway Funds for the year 1993 and asked the Town Board to sign the agreement . P ursuant to the provisions of Section 284 of the Highway Law , we agree that moneys levied and collected for the repair and improvement of highways , and received from the state for the repair and improvement of highways , shall be expended as follows : General Repairs $ 157 , 891 . 00 Improvements : ( a ) Station Rd . East to Bald Hill Intersection - $ 23 , 000 . 00 , ( b ) LaRue Rd . - $ 29 , 619 . 00 , ( c ) Buttermilk Lane to end and Meadowwood Terrace to Old Town Rd . - $ 35 , 000 . 00 N o moneys set aside for such Improvements shall be expended , nor shall any work be undertaken on such improvements , until t he County Superintendent approves the plans , specifications and estimates for such construction . This agreement shall take effect when approved by the County S uperintendent of Highways . The Agreement Between Tompkins County and the Town of Danby to Spend Town Highway Funds for the year 1993 was discussed and signed . APPROVAL OF WARRANTS : Approval of West Danby Water District Fund Warrant No . 5 of 1993 A motion was made by Councilperson Schwartz and seconded by Councilperson Hile to approve West Danby Water District Fund Warrant No . 5 of 1993 in the amount of $ 262 . 10 . A roll call vote on the motion resulted as follows : H ile Aye Y Marisa Aye Miller Aye S chwartz Aye Oltz Aye Carried Unanimously Approval of Highway Fund Warrant No . 5 of 1993 A motion was made by Councilperson Hile and seconded by Councilperson Schwartz to approve the Highway Fund Warrant No . 5 of 1993 in the amount of $ 9 , 640 . 03 . A roll call vote on the motion resulted as follows : H ile Aye Marisa Aye Miller Aye S chwartz Aye O ltz Aye Carried Unanimously 40) 7 Town Board Minutes May 10 , 1993 Approval of Highway Fund Warrant No . 5 Adjustment A motion was made by Councilperson Marisa and seconded by Councilperson Miller to approve an increase of $ 464 . 49 ( Voucher No . 49 payable to Seneca Supply ) on Highway Fund Warrant No . 4 of 1993 for a total of $ 8 , 302 . 40 . A roll call vote on the motion resulted as follows : H ile Aye Marisa Aye Miller Aye S chwartz Aye O ltz Aye Carried Unanimously Approval of General Fund Warrant No . 5 of 1993 A motion was made by Councilperson Marisa and seconded by Councilperson Miller to approve the General Fund Warrant No . 5 of 1993 in the amount of $ 7 , 050 . 92 . A roll call vote on the motion resulted as follows : H ile Aye Marisa Aye Miller Aye S chwartz Aye O ltz Aye Carried Unanimously Approval of Clerk ' s April 1993 Report A motion was made by Councilperson Schwartz and seconded by Councilperson Marisa to approve the Town Clerk ' s April 1993 Report as submitted . A roll call vote on the motion resulted as follows : H ile Aye Marisa Aye Miller Aye S chwartz Aye O ltz Aye Carried Unanimously Approval of Supervisor ' s April 1993 Report A motion was made by Councilperson Marisa and seconded by Councilperson Miller to approve the Town Supervisor ' s April 1993 Report as submitted . A roll call vote on the motion resulted as follows : H ile Aye Marisa Aye Miller Aye S chwartz Aye Carried Unanimously ADJOURNMENT : On a motion the meeting adjourned at 10 : 10 P . M . ditelatheicAft Carol W . Sczgski Town Clerk min - 5 - 10 . 93