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HomeMy WebLinkAbout2004-10-141 TI4 IU -14-04 TOWN OF DRYDEN ?SOWN BOARD MEETING October 14, 2004 Present: Supv Steven Trumbull, Cl Stephen Stelick, Jr, Cl Martin Christofferson, Cl Christopher Michaels, Cl Michael Hattery Elected Officials: Bambi L. Hollenbeck, Town Clerk Jack Bush, Highway Superintendent Other Town Staff: Mahlon R. Perkins, Town Attorney Henry Slater, Zoning Officer Dave Putnam, TG Miller Engineers Debbie Gross, Environmental Planner Supv Trumbull opened the meeting at 7:03 p.m. and led board members and the audience in the pledge of allegiance. CITIZENS PRIVILEGE Charles Demotte, of Ellis Hollow Road, said his family has lived in their current location since 1946, about a quarter mile from the stone quarry, and since the quarry started extending their operations they have experienced a deterioration in their water quality. The water contains more silt and they have had to have a water filter installed. When water pressure becomes low, it becomes very murky and clogs the filter. They believe it is directly related to the expanded operations at the quarry, ghat they have dug into the aquifer at: some level, and because they do a lot of grinding and washing of stone he said a lot of the silt is working into the groundwater. 'There are others in the area who are concerned, and Supv Trumbull said he had received a few phone calls. He is also concerned with a pond on the quarry property that is used to wash machinery, saying they occasionally drain it and he said that water may be seeping in to the well water. Cl Michaels asked what the color of the silt was and DeMotte said it was gray in color. Cl Michaels said the board has had a number of discussions about the quarry, relating to noise, hours of operation, etc., and said he is a frequent customer of the quarry. He has witnessed a whitish color in water draining across the quarry property into the ditch and was told it was from a lubricant used at the quarry. Mr DeMotte has also seen some of that. Supv Trumbull said there had been some discussion of a water district in the area and Mr DeMotte said he would encourage that. ENGINEERING D Putnam reported that he had spoken with Bolton Point about the fire hydrant flushing, etc., and they have no interest in painting the hydrants. The last time they were painted was in 1.989, and if the Town wants them painted, the Town will have to do it. Bolton Point will flow test the hydrants at an hourly rage of $34 per hour. Bolton Point: tries to maintain the hydrants on a three year cycle (including making sure the hydrant works, greasing the threads on the connections, etc.) but are currently running a little behind. They flush all the dead ends once a year (which is an unrecorded flow test). There are a few problem hydrants that don't drain well and so that they don't freeze in the winter, Bolton Point: checks Page t of 15 4 41'13 10 -1441 them each Fall to make sure there is no water sitting in the hydrant. He has checked for recommended schedules for flow testing, and has not been able to locate one. Bolton Point does keep records of specific flow test. D Putnam said the Town had a water model constructed several years ago and that would give a good indication of what each line is going to produce. A few hydrants would be tested to validate the model, but he said enough time has gone by and changes have been made that it would make sense to use the data as it is, but. it the 'Town wanted it go any further they would need to re -model the system. It was last done before the Turkey Hill system was added. CI Stelick asked if it would be good to come up with a standard for testing the hydrants on a regular basis. D Putnam said that Bolton Point makes sure the hydrant is working properly, they just don't record the flow. He said it is more important that flow tests be done on older systems, and because all of the pipe in the Town of Dryden is a cement line;, it should not be a problem. There is a standard on how to do the flow test, but not: how often. With a cement line, unless a change is made in the system, there is no real reason for the flow to change. RECREATION DEPARTMENT Cl Stelick introduced the new Town Recreation Coordinator, Jennifer Staton, who previously worked for the City of Lynchburg, Virginia. Cl Stelick reported that the Rec Department offices have moved from the old boy scout building (because it was sold) and are currently housed at the Elementary School, sharing space, free of charge for next year or so. The telephone number remains the same: 844 -3303. He thanked his wife, Lisa Stelick, for initiating and coordinating the move, i o Atty Perkins said that in September the board had received a proposed Order calling a Public Hearing on the East Hill Tank Project and the bond resolution for the same, and because they did not yet have the proposed amendment to the agreement it was premature to act on it. The proposed amendment to the agreement has now been received, and Atty Perkins said though he has some concerns with some of the terms and has a call in to the commission attorney, the board could adopt the Order calling a Public Hearing tonight for the November meeting on the amendment and the bond resolution to authorize the issuance of joint and several serial bonds in the amount of $1,500,000 to pay part of the $2,200,000 cost. The changes that are in the Order from when originally received by the board are minor. Before the Order is adopted the board should review the short environmental assessment form and adopt the SEQR resolution, then the board can adopt the Order calling the Public Hearing, Supv Trumbull reviewed the short environmental assessment form with the board. Cl Michaels noted the tank is actually being built in the Town of Ithaca, but Dryden's water customers will benefit. RESOLUTION # 144 - NEG SEQR DEC - SCLIWC PROJECT Cl Hattery offered the following resolution and asked for its adoption: RESOLVED, that this Town Board, having reviewed the short environmental assessment form in connection with the Southern Cayuga Lake Intermun.icipal East Hill Tank and Transmission Line Extension project, does hereby issue a negative declaration based on such review. This is an unlisted action and the Town of Dryden is the lead agency in uncoordinated review. The Supervisor is authorized to sign all necessary documents. 2„d Cl Michaels Page 2 of 15 TB 10 -14-04 Roll Call Vote Cl Stelick Yes Cl Christofferson Yes Supv Trumbull Yes Cl Michaels Yes Cl Hattery Yes RESOLUTION # 145 - ORDER FOR PUBLIC HEARING IN THE MATTER OF THE CONSTRUCTION OF THE SOUTHERN CAYUGA LAKE INTERMUNICIPAL WATER COMMISSION EAST HILL WATER TANK AND WATER MAINS, THE EXPENDITURE OF FUNDS FOR SUCH PURPOSE, THE ISSUANCE AND SALE OF JOINT AND SEVERAL SERIAL BONDS FOR A PORTION OF THE COSTS OF SUCH PROJECT, AND THE EXECUTION OF AN AMENDMENT TO THE AGREEMENT OF MUNICIPAL COOPERATION GOVERNING SUCH WATER TANK AND WATER MAINS. Cl Christofferson offered the following resolution and asked for its adoption: WHEREAS, a plan, report and map has been duly prepared in such manner and in such detail as this Board determines to be necessary, relating to the construction of a water tank on Hungerford Hill in the Town of Ithaca and construction of additional water transmission mains in part in connection with such new water tank all to be a part of the Southern Cayuga Lake Intermunicipal Water Commission ( "SCLIWC ") water system, and all pursuant to Article 5 -G of the General Municipal Law and relevant provisions of the Town Law and Village Law, such project to be known and identified as the SCLIWC 2004 East Hill Tank and Water Main Project, and hereinafter also referred to as "Improvement ", to provide improved water storage capacity and water transmission capabilities for SCLIWC and the system owned in common by the Towns of Dryden, Ithaca and Lansing and the Villages of Cayuga Heights and Lansing (collectively the "Municipalities 11 and sometimes individually the "Municipality "), such Improvement to be constructed and owned by the Municipalities, and WHEREAS, the proposed SCLIWC 2004 East Hill Tank and Water Main Project consists of the improvements set forth below and as more particularly shown and described in said plan, report and map presently on file in the Office of the Town Clerk: Construction of a 31000,000 gallon pre - stressed concrete water storage tank and appurtenant facilities on Hungerford Hill in the Town of Ithaca, construction of 3600 feet of sixteen inch diameter ductile iron pipe and appurtenances running from SCLIWC's existing transmission main on Ellis Hollow Road east of its intersection with Pine Tree Road easterly along Ellis Hollow Road to its intersection with Hungerford Hill Road then southerly along Hungerford Hill Road and then southeasterly across lots to the proposed new storage tank on Hungerford Hill, and construction of a twelve inch diameter ductile iron water distribution main and appurtenances running northerly from the intersection of Ellis Hollow Road and Hungerford Hill Road across logs approximately 1500 feet to the vicinity of the Cornell University Athletic Fields located off of Game Farm Road; and WHEREAS, the maximum amount proposed to be expended for the aforesaid improvement is $2,200,000.00; and WHEREAS, the proposed method of financing to be employed for the aforesaid improvement is issuance by the Municipalities of joint and several serial bonds not to exceed Page 3 of 15 'rB 10 -14 -04 $1,500,000 and payment of the balance of the costs of said improvement by the expenditure of current revenues and surplus funds held by SCLIWC; and WHEREAS, the area of said Town determined to be benefitted by said SCLIWC 2004 East Hill Tank and Water Main Project consists of the entire area of all the water districts in the Town served by the SCLIWC Water Treatment Plant, including, without limitation, the areas of the Dryden Water District li 1. -Varna area, Snyder Hill Water District, Monkey Run Water District, Hall Road Water District and the Turkey Hill Water District; and WHEREAS, it is now desired to call a public hearing for the purpose of considering said plan, report and map, the providing of said SCLIWC 2004 East Hill Tank and Water Main Project, the authorization of serial bonds for payment of part of the costs of the Improvement, the expenditure of Current revenues and surplus funds for the balance of the costs of the Improvement, and the amendment of the existing Agreement of Intermunicipal Cooperation between the Municipalities in relation to such Improvement, and to hear all persons interested in the subject thereof, all in accordance with applicable provisions of General Municipal Law, Local Finance Law, Town Law, and Village Law; NOW, THEREFORE, IT IS HEREBY ORDERED, by the Town Board of the Town of Dryden, Tompkins County, New York, as follows: Section 1.. A public hearing will be held at 65 East Main Street, in said Town, on the l lth day of November, 2004, at 7:00 o'clock P.M., to consider the aforesaid plan, report and map and the questions of the providing of said SCLIWC 2004 East Hill Tank and Water Main Project, the authorization of joint and several serial bonds for payment of part of the costs of the Improvement, the expenditure of current revenues and surplus funds for the balance of the costs of the Improvement, and the amendment of the existing Agreement of Intermunicipal Cooperation between the Municipalities to authorize such improvement, bonding, and other activities, to delegate to the Treasurer of SCLIWC certain authority to issue such bonds on behalf of the Municipalities, and to grant SCLIWC certain other powers and authority, and to hear all persons interested in the subject thereof and concerning the same and to take such action thereon as is required by law. Section 2. The Town Clerk of the Town of Dryden, Tompkins County, New York, is hereby authorized and directed to cause a copy of this order to be published once in the official newspaper of the Municipality, and also to post a copy thereof on the Town signboard maintained by the Clerk, not less than ten nor more than twenty days before the day designated for the hearing as aforesaid. Section 3. This order shall take effect immediately. 2nd Cl Stelick Roll Call Vote Cl Stelick Yes Cl Christofferson Yes Supv Trumbull Yes C1 Michaels Yes Cl Hattery Yes Atty Perkins said he received today information on increasing the Bolton Point water rate, but has not yet reviewed it. The board will be taking action on this prior to the end of the year. Regarding the special town election scheduled for November 2 for the proposed Royal Road Water and Royal Water Sewer District, Atty Perkins said there has been some discussion Page 4 of 15 TB 10 -14 -04 with the election commissioners. There are eight voters for this elections and Atty Perkins said the election commissioners, contrary to specific provisions of Town Law, have taken the position they don't want the Town to appoint their inspectors, which the Town pays, to be the inspectors for this special election thinking there is going to be too much confusion because of the eight additional people coming here to vote. Atty Perkins has taken a hard line with them about it and has a call in to the Deputy Commissioner of the State Board of Elections, and said he thinks they are being very unreasonable. He suggested that the Town Board appoint as the election inspectors for the special election those individuals who are assigned to work at the Town Hall for the November 2 general election. Cl Christofferson asked what had happened with the George Junior Republic flooding problem. Supv Trumbull said he had provided the documentation they requested and he hasn't heard anything further. The water is still there. Aiay Perkins said Steve Lucente is requesting the use of part of the town -owned old railroad bed in the Varna area in connection with a proposed timber harvest. Steve Lucente said that he had originally developed Observatory Circle. Behind that is some land that still belongs to him, a portion of which was donated and deeded to the Town for the future trail leading to Ithaca. He now would like to cross that property that was given to the Town in order to harvest timber from his remaining property. Atty Perkins suggested that Mr Lucente be granted a temporary license, which would be revocable, so that he could temporarily enter the town property and get his equipment and materials in and out of his property. The license would require that he restore the surface to the same condition it was prior to entry and could be revoked at any time. He noted that if it gets really muddy, Mr Lucente should temporarily halt activity until it freezes or dries up. The license would be patterned after the license the Town asks landowners to give when the Town needs to enter their property to perform required work. The board agreed. RESOLUTION ii 146 - GRANT TEMPORARY LICENSE TO LUCENTE Cl Stelick offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby grants a temporary license to Steven Lucente to enter and cross Town of Dryden property near Observatory Drive for the purpose of harvesting timber from his adjacent property, and the Supervisor is authorized to sign the necessary license agreement. 2nd Cl Christofferson Roll Call Vote Cl Stelick Yes C1 Christofferson Yes Supv Trumbull Yes C1 Michaels Yes Cl Hattery Yes HIGHWAY & DPW DEPARTMENT Jack Bush stated that the §284 Agreement will need to amended to reflect that work will not be done on some roads that were approved earlier in the year. The work will not be done because of lack of time and /or funds. He will prepare a resolution containing details for action next month. Cl Michaels noted purchases this month for two ten -wheel trucks and New Holland tractor and asked if these were replacements and was told they were and done according to the replacement cycle. Page 5 of 15 `I'8 10 -14 -04 0 COUNTY BRIEFING Mike Lane said the County Legislature has been working on the budget and reported that they are getting close to having a tentative budget. He suspects there will be an increase in the tax levy, but a decrease in the tax rate and probably won't make the 3% goal they had set for themselves. A lot of it is driven by the need for capital expenditures, such as the jail, public safety communication and road improvements. In the current proposal there is an increase in the highway department for staffing for another road crew including equipment. There will be money in the capital projects to continue funding for the aquifer study. He said he hopes the Town is looking carefully at what kind of protection the Town will need for aquifer areas once the studies are complete. Cl Michaels told M Lane and Martha Robertson that the only citizen who spoke tonight was concerned about water issues on Ellis Hollow Road and the quarry and its possible impacts. Cl Hattery asked if the County had hired a new Highway Manager and was told they have not, though the process is underway and there will be a state -wide or region -wide search for candidates. The public works committee has reviewed the job description and they will be moving ahead. Martha Robertson said they added $200,000 to the budget for the jail funding because of the timetable the Commissioner of Corrections has set for the next stage of design. There is no commitment of funds for construction, but there is funding for design services. One Sheriff Deputy has been added back into the budget in addition to the highway staff, making a net full time equivalent increase of 2.35. Other departments saw cuts with some jobs eliminated after ® someone retired. She said it has been a stabilizing year in large part due to the State being gentle, though she doesn't expect it next year. She said the net effect of the State budget on Counties is $100,000,000 extra expenses to the Counties than in previous years. Tompkins County is seeing a little bit of relief, but in Counties that have County nursing homes or hospitals there are a lot of regulations and fee increases and changes. She said we'll have to see what happens after the lawsuit on public school funding is determined. M Robertson said she had heard from other residents in the Ellis Hollow area. who are concerned about their water, including one who had to have a new well dug. There had been some talk about a water district in the area. She has received about a dozen responses to a note she put in the Ellis Hollow Gazette about water problems, and has been working with Debbie Gross and mapping those. She said they are getting tired of low quality and in some cases low quantity water. ZONING OFFICER ZO Slater thanked Supv Trumbull, Cl Stelick and others who attended the meeting with FEMA on October l.. He said there were 21 people who participated, who including people from the County Highway Department, Soil & Water Conservation District, NYS DEC, FEMA, representatives from Congressman's Bochlert's office who have been assisting with the appeal, and the Town's Highway Superintendent:, Environmental Planner and Engineer. The presentation and visit to the site went very well. He said that at the end of the day FEMA was explaining that it was SEMO's fault, and SEMO explaining that it was FEMA's fault, but neither of them pointed a finger at the Town. He is confident that this will be resolved in the Town's favor and the Town will recover the funding it is currently owed. Supv Trumbull said that ZO Slater did an excellent job of presenting the Town's position and Cl Stelick agreed. Page 6 of 15 TB 1 i 1 -14-04 ZO Slater said that on July 8 the Town approved the construction of a tower on the NYSEG property at 1387 Dryden Road. At that meeting the fees due by the applicant to the Town for reimbursement of telecommunication fees was discussed, and a condition of the approval was "prior to the issuance of a building permit, the applicant shall pay engineering fees of $20,000 with a credit toward any amounts previously paid ". The applicant's attorney has asked for clarification and a copy of his letter has been provided to the Board. ZO Slater said he believes they owe $20,000 minus the $7,500 they had paid. The Board agrees that is the case and ZO Slater will relay that to the applicant's attorney. Cl Christofferson noted they were also to discontinue the action brought against the Town. Atty Perkins said he had signed and sent back to them a stipulation discontinuing the action and communicated that to the court. ZO Slater said that earlier this month he had forwarded to the Board copies of a petition submitted by Jon King who wants to use his property on Turkey Hill Road for a_ pet cemetery. Atty Perkins said it is not listed as a permitted use in the zoning ordinance. Cl Hattery said that if Mr King wants the Town to change its zoning ordinance to accommodate his request, that Mr King should come to a board meeting to discuss it. ZO Slater, Debbie Gross and Cl Christofferson have met with several people who were interested in providing telecommunications consulting services for the Town. They had previously narrowed the list to three people, but the first choice did not have professional liability insurance and was not inclined to obtain it. The second choice also could not provide professional liability insurance. The third choice, Jeff Kirby of Tectonic Engineering and Surveying Consultants, has met with them. The committee has compared the costs for review and time of review. Mr Kirby lives in the Town and would be assigned to the Town by the company, and they have professional liability insurance. They recommend that Mr Kirby be chosen to provide the needed service. The company has provided a proposed contract which ® will be reviewed by the Town attorney. RESOLUTION # 147 - APPOINT TELECOMMUNICATIONS CONSULTANT Cl Christofferson offered the following resolution and asked for its adoption: WHEREAS, the Town of Dryden is seeking a consultant to assist with review of wireless telecommunications facilities applications, and WHEREAS, the committee composed of Debbie Gross (Environmental Planner), Henry Slater (Zoning and Code Enforcement Officer), and Marty Christofferson (Town Board Member), has reviewed a total of 11 proposals and interviewed 5 shortlisted candidates, and WHEREAS, Jeffrey Kirby of Tectonic Engineering and Surveying Consultants has risen to the top of the applicant pool for the following reasons: • He is a licensed professional Engineer with many years of experience with wireless telecommunications projects; • While his expertise is in the structural engineering of towers, he has a working knowledge of radio frequency engineering issues and has good professional relationships in this field; • He works out of a home office in Dryden; • His references are positive; • Tectonic Engineering has the necessary level of Professional Liability Insurance; • The proposal responded well to Dryden's needs • The proposed costs compare favorably with the other shortlisted candidates. Page 7 of 15 TFi 10, 14 -04 0 Now, therefore, be it resolved that: 1. The Town of Dryden selects Jeffrey Kirby of Tectonic Engineering as Wireless Telecommunications Consultant; 2. The Town will engage the services of Tectonic Engineering using an agreement that is approved by the Town Attorney, and the Supervisor is authorized to sign the same. 2 °d Supv Trumbull Roll Call Vote Cl Stelick Yes Cl Christofferson Yes Supv Trumbull Yes Cl Michaels Yes Cl Hattery Yes Cl Christofferson noted that there is no cost to the town until the services are needed, the fees are billable back to the applicant, the fees are reasonable, he has good credentials and the Town needs to have someone available to be called upon when necessary. Cl Christofferson and D Gross said the consultant: could help with the review of the Town's Telecommunication Tower Citing Ordinance. Cl Hattery suggested they get a quote for that service. Cl Christofferson said telecommunication companies should be encouraged to site their towers in order to better service areas of the town. Cl Michaels said it would be nice to have a survey of the current site for co-location. ZO Slater said there currently two seats open on the Planning Board and one on the Zoning Board of Appeals. He has contacted several people who were referred to him, and did receive a resume back from someone from the farm community. He still has the resumes from the last search. C1 Hattery and Cl Michaels mill review the applicants and make a ® recommendation at the November I I board meeting. They will also review the applicants interested in a seat on the Conservation Board and make a recommendation. ENVIRONMENTAL PLANNER Debbie Gross said that she and Cl Hattery, Supv Trumbull and Jack Bush have been working to set up interviews with the three short - listed teams for a trail consultants. The last of the interviews will be October 29, and shortly after that she expects they will be able to make a recommendation to the board. Tompkins County is funding up to $25,000 for well drilling for the aquifer study. The site chosen is on property of NYS DEC near Dryden bake and she has received a letter stating they have no problem with the well being placed on that property. D Gross will be working on putting this out to bid. There is a revised agreement from Tompkins County regarding payment of the $25,000, and she has made changes to reflect the possibility of two wells. There would be one deep well and one shallow well. Supv Trumbull has previously been authorized to sign the agreement; he will do so and return it to the County. Harold & Janet Purdy expressed concern for the water situation on Ellis Hollow Road, J Purdy said they had been there for 35 years and have always had water. They have a charcoal system for their water supply and have had no problems until the past few years. The water is cloudy and no one wants to drink it. They are unsure whether it has anything to do with the work in the quarry. There is water in places in their yard that has not been there previously and trees near their driveway are dying because of the water. There are other people in the area also experiencing problems. Page 8 of 15 TB 1 U -1444 • D Gross said she has done some research on the problem. Todd Miller of USGS says the potential for some form of silt from the quarry operations to get into the bedrock fractures and potentially into the wells is pretty unlikely, but remotely possible. There would have to be a contract with USGS or some other firm that does this type of work to do a study. She has been trying to collect information about the location of the homes that are having problems and suggested that in the long run it might be a good idea for the Town to have some form of standard questionnaire for people to fill out who are experiencing well problems to make sure that we get the same information (depth of well, etc) from each person. D Gross said it seems there are three issues. Most important is there are problems with wells, and that is serious. There is a question of what is causing the problem and what can be done to address it. Then there is a question of when do well problems in an area become severe enough that the Town should consider forming a water district. D Gross said she has spoken with the quarry owner and DEC and they seem to be moving in a good direction, and if there is a problem it: is likely coming from the settlement pond for the wash water from the stone cutting operations. DEC is asking them to line any future ponds they put in to prevent any possibility of leaking. They are moving the ponds upslope and will be working with DEC to close the current ponds. D Gross asked for feedback from the board on what the next step should be, such as commissioning a study or establishing criteria for using when it might be necessary to have a water district. CI Hattery said the quarry is operating under a DEC permit and that permit is designed to make sure they are operating in a way that doesn't create significant environmental impacts. He said since there is an authority that has a responsibility on the quarry issue, that we ask DEC to give us some sense about whether they are complying with their existing permit ® and whether they think we have what seems like a water quality problem in the surrounding area. J Purdy said they are not just mining their own stone. They are bringing truckloads of huge slabs in every day and cutting it and that uses a lot of wager. Cl Stelick suggested that DEC be contacted and given the information and letters that have been received. Cl Michaels would like to see a map prepared that shows where people are having trouble, and contact others in the area that we have not heard from. He also agrees that DEC should be the first contact and said they would also have the resources to do so testing. Cl Michaels said the activities at the quarry have dramatically increased and the wager usage in the area is much more than it was when he first moved to the area. He said even their retention ponds are not leaching in, his feeling is that they are using much more water that may affect the water table in the area. He would be very concerned if it is settlement from the lubricants that is getting into the water supply. M Robertson said in terms of a wager district, it seems that especially if there is a localized problem it may be worth following through on this first. D Gross has prepared a map for her of the complaints that have been received by her. She has random comments from people and believes a standard list of questions would be helpful, and asked if D Gross and Todd Miller could come up with that. Dan Karig has also offered to help. Cl Michaels said the area and density of the area may not make a water district affordable. He also noted that he has had water in his basement this year for the first time since 1994. Cl Christofferson asked D Gross to gather the information, contact DEC and get a sense of what DEC can do. Page 9 of 15 TB 10&14-04 TOWN CLERK Town Clerk B Hollenbeck asked that the board approve the minutes of September 9 and September 24, incorporating the changes requested by Martha Robertson. RESOLUTION #148 - APPROVE MINUTES Cl Christofferson offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby approves the minutes of September 9, 2004, as amended, and September 24, 2004. 2nd Cl Stelick Roll Call Vote Cl Stelick Yes C1 Christofferson Yes Supv Trumbull Yes Cl Michaels Yes Cl Hattery Yes B Hollenbeck explained that each Presidential election year, the law requires a local voter registration event be held. The inspectors to work the event are appointed by the Board of Elections, and the resolution of the Town Board last January was to pay them $45.00. The event is two different days, and this year there were different people working each day. The working hours each day are also different. She suggested that the inspectors working the voter registration event be paid an amount equivalent to the amount paid to inspectors working election day. That amount works out to $6.67 per hour for hours of operation. RESOLUTION #149 - ELECTION INSPECTOR PAY FOR LOCAL REGISTRATION Cl Stelick offered the following resolution and asked for its adoption: WHEREAS, the Town of Dryden has determined that election inspectors working on local registration days should be paid at a rate equal to that paid to election inspectors working the primary and general elections, now therefore, be it RESOLVED, that this Town Board hereby agrees to pay election inspectors working on local registration days at the rate of $6.67 per hour for each hour the local registration is open. 2 ^d Cl Hattery Roll Call Vote Cl Stelick Yes Cl Christofferson Yes Supv Trumbull Yes Cl Michaels Yes Cl Hattery Yes B Hollenbeck informed the Atty Perkins that she did not yet have the list inspectors who would be working election day at the Town Hall. After discussion, the board agreed to appoint whatever individuals are scheduled to work as election inspectors at the Town Hall on election day to also serve for the Town's special election on the formation of the Royal Road Water District and Royal Road Sewer District. Pabc 10 of 15 'rn I0 -14.04 RESOLUTION #150 - APPOINT INSPECTORS FOR SPECIAL ELECTION Cl Hattery offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby appoints those election inspectors assigned by the Board of Elections to also serve as inspectors/ ballot clerk for the Special Election on the formation of the Royal Road Water District and Royal Road Sewer District. 2nd Supv Trumbull Roll Call Vote DISCUSSION CI Stelick Yes Cl Christofferson Yes Supv Trumbull Yes Cl Michaels Yes Cl Hattery Yes Supv Trumbull explained there is a need to establish a petty cash fund for the Recreation Department, and that needs to be done by resolution. RESOLUTION # 151 - ESTABLISH PETTY CASH FUND FOR RECREATION DEPARTMENT Supv Trumbull offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby authorizes a petty cash fund for the Recreation Coordinator, not to exceed $200.00. 21,11 Cl Stelick Roll Call Vote Cl Stelick Yes Cl Christofferson Yes Supv Trumbull Yes Cl Michaels Yes Cl Hattery Yes Supv Trumbull has received a letter from the McLean Community Council saying there is currently no "school zone" at the Cassavant School and asking that the Towns of Groton and Dryden request one from the New York State Department of Transportation. RESOLUTION #152 - AUTHORIZE SUPERVISOR TO REQUEST SCHOOL ZONE FOR CASSAVANT SCHOOL Cl Michaels offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby authorizes the Supervisor to write to the New York State Department of Transportation and request that a school zone be established in the area of the Cassavant School and that proper signage be installed. 2nd Cl Hattery Roll Call Vote C1 Stelick Yes Cl Christofferson Yes Page 11 of 15 TD W-1444 - 14-04 Supv Trumbull Yes Cl Michaels Yes Cl Hattery Yes Supv Trumbull said they have been working on a plan for malting sure dam inspections are completed. D Gross said she has been doing some research on the tree trimming, and brush cutting done by NYSEG, stemming from concerns expressed by Tom Hatfield. She has spoken with a NYSEG forester to get a sense of what their policy is. They provided a copy of their policy, which is quite lengthy, and a page that identifies their goals. Essentially they operate on a six year rotation and do their cutting based not on the height of the trees, but the species. If a species is known to grow quickly, they will cut that. They said that if it is a tree in someone's yard, they try to talk with the property owner, but don't have a policy about the time period between notification and cutting. The forester said Tom Hatfield could contact her personally to express his concerns. D Gross asked if there was a precedent for Town's to establish an agreement with NYSEG for how the tree trimming was done, and she said not to her knowledge. D Gross said that it seems within their right of way, there really is a job they need to do and they are under stricter regulations now because it was determined the big power outage that happened last fall was due to three trees. They are under some pressure to stay on top of this. Mike Lane said one of the problems they used to have in the Village was no coordination of tree - trimming among the utilities. NYSEG would come through and trim under contract and the next week the telephone company would come through and trim the same things. He suggested the Town look at how they coordinate among the other utilities. D Gross said she did ask about using the power line areas for trails, and NYSEG told her they would have no problem with it as long as it was only a footpath, but it would need to be coordinated with the landowners because NYSEG only has an easement across the properties. Joyce Gerbasi expressed concern about the pesticides used by NYSEG. Supv Trumbull said he would like to enhance the core committee for trail development and interested persons should contact him or Debbie Gross. Mike Lane said he would be interested in working to help coordinate the County's efforts, as the County's Planning Department is working with other municipalities on trails. Joyce Gerbasi suggested they contact the people who used to serve on the Dryden Lake Committee. The board will meet on October 25, 2004 at 5:00 p.m., at the Dryden Fire Hall for a budget workshop. Supv Trumbull said he had received a letter from the Etna Community Association requesting $1652 for play structures at the park in Etna. Atty Perkins said it could be done with a contract and the board will consider it in the budget process. Cl Michaels said there are a number of community centers in the town. Ellis Hollow Community Center has expressed an interest for funding some items, and the problem in the past with the Ellis Hollow Community Center is that they wanted to limit their facilities to Ellis Hollow community residents and the reaction by the members was that might not be the case if it would limited their funding options. He suggested we contact the previous Recreation Coordinator and see what, if any, communications she had had with them. He said he would like to see a policy regarding what our requirements should be in these rases, not the least of which should be that it is open to Page 12 of 15 TB 10 -1444 the entire Town. Atty Perkins noted the last funds given to Ellis Hollow Community Association contained that language in the agreement. Supv 'Trumbull stated the Town had received an application from Patricia Mooney to serve on the Youth Commission. RESOLUTION #153 - APPOINT YOUTH COMMISSION MEMBER - P MOONEY Cl Stelick offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby appoints Patricia Mooney to serve on the Youth Commission, filling the vacancy left by Walter Matyjas, with a term to expire December 31, 2004. 2nd Supv Trumbull Roll Call Vote Cl Stelick Yes Cl Christofferson Yes Supv Trumbull Yes Cl Michaels Yes Cl flattery Yes Supv Trumbull said he had received a letter from Tompkins County asking whether the Town would like to appoint someone to serve on the Water Resources Council. D Gross will see if she could find someone who is interested. Supv Trumbull said Dave Putnam has spoken with the City Engineer about the Town purchasing increased capacity in the sewer plant. They don't believe the Town needs it right now, but if we anticipate future growth, we may want to buy it now because it may be less expensive. The board asked Supv Trumbull to check into the cost and will discuss it in the future. Cl Hattery noted it would have to paid for by the districts it would serve. RESOLUTION # 154 - APPROVE ABSTRACT # 110 Cl Michaels offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby approves Abstract #110, as audited, vouchers #863 through # 1002, totaling $683,606.50. 2nd Supv Trumbull Roll Call Vote Cl Stelick Yes Cl Christofferson Yes Supv Trumbull Yes Cl Michaels Yes Cl Hattery Yes Cl Stelick said he has been contacted by New York State about the Town's cable franchise agreement. A year ago the town held a public hearing on the franchise and will need to do so again this year. He said basically the agreement as proposed is what we'll get as far as fees go. The Town cannot adjust how much the cable company charges for service, and is not directly connected to what Cl Christofferson has been working on. Cl Christofferson said he is making some progress with TC3. Cl Stelick suggested we hold another public hearing, and noted we are not the longest- standing municipality that has not signed an agreement, but New Page U of 15 TI3 10 -14 -04 York State has an interest in us moving forward. The board suggested the public hearing be held in December. Cl Stelick noted that with this abstract the fire departments had been paid the foreign fire insurance monies pursuant to a memorandum of understanding agreed to by the departments. He thanked all the Fire Chiefs and the board members of the departments for coming up with an agreement that worked, and specifically thanked Ron Flynn, the Chief of Neptune Hose. Cl Stelick said he had put it upon R Flynn to try and work something out and they accomplished it with the assistance of Atty Perkins. This represents cooperation between four fire departments in the Town. Cl Stelick said at the last board meeting there was discussion concerning the Recreation Partnership and he committed at that meeting to try and make a difference. They just had their first evaluation committee. He said it was cordial and they are going to work something out that will be a hybrid of the current structure. He is committed to making sure that every child in the Town is taken care of and can participate in everything that is possible. The people at the table are committed to making it work. M Robertson stated the County had voted to continue the funding for the Recreation Partnership, Cl Stelick said he had asked Senator Seward to secure some funding for a ball field on Wall Street. They have been working on it for a number of years, and Senator Seward was able to secure $2,500 toward the field. Cl Stelick said he would discuss it more in the budget process, and will be looking for some town funding to help complete the project. Cl Hattery asked whether any progress had been made on the Length of Service Award Program for the fire departments. Supv Trumbull asked Atty Perkins if the Villages could initiate a program and the Town assist financially through a contract. Atty Perkins said there may be ways to accomplish it, and it would take some understandings between the Town and the two Villages. Cl Hattery suggested a meeting be held with the mayors of the two Villages to see if they are willing to initiate it, saying it is important for volunteer retention. Atty Perkins said a benefit to the Town would need to be identified since they are Village fire departments. On motion of Supv Trumbull, duly seconded and carried, the board moved into executive at 9:10 p.m. to discuss the employment history of a particular individual, and the possible acquisition of real property where public disclosure may substantially affect the value thereof. No action was taken the board moved back into regular session at 9:35 p.m. RESOLUTION #155 - AUTHORIZE FUNDS FOR DESIGN WORK Cl Hattery offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby authorizes the expenditure, up to $5,000, to retain Egner Associates to do basic design work for an adjacent parcel of land. 2n,1 Cl Christofferson Roll Call Vote Cl Stelick Yes Cl Christofferson Yes Supv Trumbull Yes Cl Michaels Yes Cl Hattery Yes Page 14 of 15 TB 10 -14 -0-4 Cl Hattery said the Conservation Board has been considering candidates to fill vacancies on that Board. He would like to get the names and any recommendations from the Conservation Board so that the Town Board can make the appointment:. There being no further business, on motion duly, made, seconded and unanimously carried, the meeting was adjourned at 9:37 p.m. Respectfully submitted, Bambi L. Hollenbeck Town Clerk Page 15 of 15 • Name - ;Please Print} Qy& t" vwL Town cf Drvden Town Board Meeting October 14, 2004 11 Address /to Wi tl ate. u • •