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HomeMy WebLinkAbout2003-05-141 TS 5 -14 -0: TOWN OF AR DEN TI) WNBOARD MRRTDWx Mug I4, 2003 Board Members Present= Supv Mirk Varvayaii is, C ] Charles Hatfield. C L Stephen Stelick Jr., C I Deborah Grantham. Cl Christopher Michaels Other Elected Officials, Jack. BUS]ti. H..igllWtly Superintendent Outer Town Staff-E Mahlon Perkins, Town Attorney PlenrySlater.ZoningOf ice David Putnanl (TO Millen), Town Engineer Kevin BC1l, Assistant Code Enforcement Officer Kristin Strieklirnd. Deputy Town Clerk PUBLIC HEARrNG JOHN O'CONNOR 53 PIIvKNEY ROAD SITE PLAN REVIEW S.F,LF STORAGP FACILITY upv Varvayanis opened the public hearing at 7 :00pm and Deputy Town Clerk read the public bearing notice published in The Ithaca Journal on April . 2003. Gary Wood, engineer representing the property owner addressed that board. He explained to the board exactly where the property was located and what was being proposed. ])EC had some mrttroversy with sorne fill that was placed in a stream and this has been rectified with ']AEG with a time limit to comply (must be completed by the middle of August) - Mr, Wood explained that a mtenti.on pond needed to be put in the buffer zone, which is required by the regulations where yoLj are meeting up with other land use property. There is the isolation and separation by the retention pond tlx2it has to go L there and tl1a t is taken care of but the planting is not. There is no immediate use right next door to that property north of the railroad so it is riot trt is -sue of protection of adjokiing residents or something of that nature- There was soriae discussion on plantings arouaxd the storm water structure, There were 14 acres purchased and the board asked how much of 1t would be developed. Mr. Woad said Only one acre right now and if all goes well 1 Ihere could be some more development. C 1 Grantham would like to see shrubs along the Sturm water structure. D. Putnam informed her that only grass is zequired and if shrubs were to be planted then they would need to be a small root lase. C I Michaels questioned if there were any residents close. Supv Varvayanis asked if any residents had anything to say, Ben Brown of 9 Pickrie}� load two lots above where they are proposing this site- i came to the meeting wheal they put in the traffic ITjit at route 366 and Route 13 and they were supposed to put a bypass along the razlroad track from Pickney to Hall Woods Road alleviating all the heavy traffic of of Pickney. Tlxat did not happen and now you are proposing putting more buildings on to Pickney Road, I would like to knour why the bypass was not put in. No one on the board or Ji. Slater could recollect what Mr. Brown was referring to. This was back in the early 1990's- H. Slater drought that this would have been a comuzitment between the landowners and DOT. This proposal was with the NYEG proposal. Page I of 14 TB 5- 14-03 C 1 Grantham suggested taking into account the potential for expansion on the SEQRA ® form and wanted to know if they anticipated expansion. The response was that it depends on how it goes. The land is heavily treed and that: would be quite an expense. Supv Varvayanis: Closed the public hearing at 7:29pm. Supv Varvayanis called the meeting to order at: 7:07. Board members and guests participated in the pledge of allegiance. RESOLUTION # 73 - NEC SEQRA DEC - SITE PLAN REVIEW - JOHN O'CONNOR C 1 Grantham offered the following resolution and asked for its adoption: RESOLVED, that this Town Board does hereby accept the short Environmental Assessment Form for the site plan review application of John O'Connor for a. self storage facility located at: 53 Pickney Road, and hereby issues a negative declaration based and the SEQR review. This is an unlisted action and the Town of Dryden is the lead agency in uncoordinated review. The supervisor is authorized to sign all necessary documents. 211' C1 Stelick Roll Call Vote C 1 Hatfield Yes C 1 Stelick Yes Supv Varvayanis Yes C 1 Michaels Yes Cl Grantham Yes RESOLUTION # 74 - APPROVE WCONNOR SITE PLAN C 1 Grantham offered the following resolution and asked for its adoption: RESOLVED, The this Town Board does hereby approve the site plan review application of John O'Connor, for a self storage facility located at 53 Pickney Road, subject: 1) the July of 2002 standard conditions of approval, 2) conformance with the DEC said order as is described, 3) Rudd lighting Plan 2002 4) waive standard buffer with requirements of as much vegetation that the DEC will allow along the detention structure. 2nd C 1 Hatfield Roll Call Vote RECREATION DEPARTNtENT C 1 Hatfield Yes C 1 Stelick Yes Supv Varvayanis Yes C 1 Michaels Yes C 1 Grantham Yes Jennifer Glaab introduced Tom Trenchard, of Cayuga. Boat Rentals. Mr. Trenchard currently rents boats at Stewart Park, Mr. Trenchard has agreed to provide boats for rental, life jackets, floating dock and storage shed to offer this service to Dryden residents on Dryden Lake. There would be a need for a part -time person to open, operate and close the rental station. C 1 Grantham asked how this was to be fLinded if the funding was to come out of tax dollars. J. Glaab and Mr. Trenchard thought that it would be more feasible to have the town employ a high school student rather than him employ someone because of the cost of insurance. Mr. Trenchard would charge a fee of $10.00 per hour to rent the boats. The town Pagc 2 of 14 TS 5 -14 -03 could raise the fee to $12.00 per hour to help with some of the fee. There would be five to six ® boats, operate weekends. MT. Trenchard offered to get this started by helping out the first couple of weekends. C 1 Stelick asked about the docks. Mr. Trenchard stated that there would be floating docks and any DEC regulations would be met. Insurance and liability is $1,000,000 and a binder would be run to cover this too. The insurance is not on boats the insurance is more than the boats are worth. C 1 Grantham asked about budget for this and Supv Varvayanis responded that there is no budget, and fiends would need to be transferred. How much money are we talki ng about? It was then figured that it would cost approximately $8.00 per hour Friday, Saturday and Sunday, which is approximately $1500.00 for the season. Other requirements with boating; lifejackets as per state lair, judgement of age, forms to be filled out for liability, numbers on boats to keep track of who comes in and out. C 1 Stelick proposes to give this a trial even though there is no funding directly into recreation but if this works out Jeri could put this into the next year budget. He would like to get $12.00 per hour for boat rental to help offset the cost of the $8.00 per hour for the new employee. There would need to be some sort of ability to contact emergency services. There would need to be some sort of emergency boat available. Cl Stelick offered the following resolution and asked for its adoption: RESOLUTION #75 - RENTAL BOATS AT DRYDEN LAKE RESOLVED.. that this Town Board hereby authorizes the recreation department to hire iW a part -time person to run a boat rental at. Dryden Fake, boats rented at $12.00 per hour, on a trial basis, this employee would have to report: to Jennifer Glaab, Recreation Coordinator. Maximum budget for this is $2,000.00, contract to be drawn up between the Town of Dryden and Tom Trenchard. 231t1 Charles Hatfield Roll Call Vote C1 I4atfield Yes C1 Stelick Yes Supv Varvayanis No C1 Michaels Yes C 1 Grantham No Jennifer Glaab continued with the second part of her presentation requesting a part- time temporary recreation assistant: to work approximately 15 to 25 hours per week at a salary of $8.50 to $10.00 per hour. After some discussion the board would like a more extensive report from Jen and would also like to speak with Clerk Hollenbeck to see if she can possibly give some time and help to Jen. Jennifer continued with the current events including Lacrosse, which is being coordinated by Marty Christofferson: there are currently 48 players, the last game is Sunday May 183, and we purchased new jerseys for the team ($587.50). There will be an end of the season pizza panty to be announced. A Summer travel baseball & softball program is being coordinated for 11 & 12 year old girls and boys, fee to be set at $30.00 per player- league teams, and $50.00 per player for tournament team. Fee will include hat, purple socks, tournament entry fees, & insurance. There will also be a Duke Erickson Co -ed Adult Softball Team in which the town will provide general liability coverage to players> Each team will pay ® the town $50 to participate. Page 3 of 14 TB 544-03 is Upcoming events include Annual Dryden Holiday at Dryden lake date set for August 9, 2003. Music in the park will begin late June or early July, and run through August at Montgomery Park. There will be concerts Wednesday nights at 6:30 or 7:00 to run approximately 1 '/a to 2 hours (not on Ist and 2nd Wednesdays of the month due to Town Board Meetings). Flag football, tackle football, cheerleading and volleyball we are currently seeking coordinators and registration forms will be available before the end of school. Finally there will be a Young Eagles Flying Program - June IS,', at the Ithaca= Tompkins Regional Airport open to all youth ages 8 -17, registration at East Hill Flying Club at 9:30, flights begin at 10:00am (weather permitting). DRYDE,N AN11BULANCE Terri Allen presented the board with the ambulance service monthly report. There were 74 calls in April; Monthly checks received year to date for 2002 $41,938.94 and for 2003 is $42,915.76. As of April 30, 2003 there were 376 calls total. Comparing this to last year both April & May are slower months, we are however 12 or 14 calls above last year. Reports were distributed to the board. Supv Varvayanis with a comment to the Dryden Ambulance when looking over the calls received to the time in route the vast majority are under three minutes which is very excellent response time for a volunteer service. T. Allen's response to that was that there are now paid drivers and the requirement for a paid driver is to be in the station. The volunteers on pager time can be out in the community. Kevin Ezell introduced John Kelly of STG. He has the software that we purchased last year for digitizing records. He would like to give you an overview on what is going to happen for us and some potential for the future. J. Kelly: STG is based out of Utica, NY and we work statewide and currently we are working within 400 municipalities in New York State, quite extensively in Tompkins County. We recently started working with Kevin and Henry to put in imaging capabilities where with the use of the scanner you will have the ability to create an image base within the town network, This program would allow you to answer questions on the spot of what might have happened years ago. It has the ability store photographs merged with real property information that: comes out of the New York State real property system. This will also scan any document associated with the property in the Town of Dryden, which gives you quick access to documents. This will free up office space. A device such as a snap server would be a necessary strategy for long term to store sensitive data. I can get more information on these servers. With that thought, you should also consider an off site, storage concept. K. Ezell there is the possibility of storing this information on the Assessment server and accessing the information from their server. At the minimum we should use the snap server and we already have the funding for this. INSURANCE John Bailey presented to the board an insurance renewal proposal from the Selective Insurance Company to be renewed 06/01/2003. This continues as in the past covering the Town buildings and contents, automobiles, contractors equipment, public officials liability, general liability for the operations of the town. There is also an umbrella policy that is excess above the general liability, automobile liability, and public official's liability. Page 4 of 14 TB 5 -14-0j John in his written report to the board gave a premium summary with proposals from ® Selective Insurance Company (the current insurance company for the town) and NYNIIR (New York Municipal Insurance Reciprocal) which is a self insured group of municipalities across New York State that have formed their own group for insurance purposes. This was just a comparison... the numbers are almost identical. There is a capitalization charge for NYMIR that is paid for five years whether you stay with them or not. Some options are the umbrella liability limit: at $5,000,000, which is above the general, automobile and public official's liability. In essence there is $1,000,000 on each of those primary policies and another $5,000,000 with the umbrella which is a total of $6,000,000 for any liability claim. There are some options for lower limits listed in this proposal. Something new signed into law November 26, 2002 by President Bush was the Terrorism Risk Insurance Act which means that insurance companies are required to continue to provide their commercial insurers with terrorism coverage and specify the cost of that coverage. The Terrorism Risk Insurance Act is a program where the Federal Government and Insurers will share the risk of loss from a terrorist attack. In order to be covered from terrorism you have to be part of the act and opt in to it. Selective is providing this insurance and they are asking the town to opt out if you are not interested in it. The cost of the coverage is $1,978, which is included in the proposal. An act of terrorism that would trigger coverage is that the terrorist act: must be a violent act dangerous to human life, property or infrastructure. It must result in damage within the United States or outside of the United States in the case of US missions, air carriers or vessels. It also must be committed by someone acting on behalf of a. foreign person or interest as part of an effort to coerce the civilian population of the US or to influence the policy or effect the conduct of the US government by coercion. The terrorist act must be certified as such by the Secretary of the treasury in concurrence with the Secretary of the State and the Attorney General. The decision is made by the government that it is indeed a terrorist act and then for it to be triggered the event must: be more than $5,000,000 in damages in the aggregate from that terrorist attack. As your insurance advisor I recommend that you continue with this coverage since you have had it in the past. You have the option to look at the risk and whether or not it is pertinent to the Town of Dryden. Are there any questions from the board? Supv Varvayanis had a question on the review of highway machinery. J. Bailey showed the difference in the premium with the recent change. C 1 Hatfield, said we would save $2,000 taking out the terrorism. Supv Varvayanis also agrees that the risk is minimal. Cl Hatfield offered the following resolution and asked for its adoption: RESOLUTION #76 ACCEPT INSURANCE PROPOSAL WIT14OUT TERRORISM ACT RESOLVED, that this Town Board hereby accept the insurance proposal from John Bailey as presented excluding the Terrorism Risk Insurance .Act. 2nd C1 Michaels Roll Call Vote C 1 Hatfield Yes C 1 Stelick Yes Supv Varvayanis Yes C 1 Michaels Yes C 1 Grantham Yes Page 5 of 14 TB 5 -144)3 ® George Frantz and Barbara Caldwell gave a presentation of the Town of Dryden Comprehensive flan. B. Caldwell stated that this is the first update of the Comprehensive Plan since the original in 1968. It is far more detailed than most comprehensive plans I have seen. The planning board went over many of the way s that might: be used to implement some of the provisions. The planning board would like to be involved in trying to come up with some of those provisions for consideration by the Town hoard. G. Frantz, said this is very much a draft. The primary goals of the comprehensive plan are to protect the quality of life of the town residents, provide opportunities for advancing or improving the quality of life, primarily through economic development. Protect the unique natural assets of the Town of Dryden ... the town actually has numerous locations of incredible scenic beauty. There are substantial tracks of ecologically sensitive land in the Town of Dryden. Another goal is to make optimal use of investments of public infrastructure. This is the existing public water and sewer as well as the existing road and highway neck of the town. Minimize the cost: of government to the extent possible. One w*ay to do that is to better control growth in the town so you mini ize the need for investment in infrastructure and equipment in the future. Encourage inter - municipal cooperation in land use policies, along with public services that could range from wastewater treatment plant to TCAT. The Town of Dryden in 2000 had a population of 13,532; this town is home to about 14'% of the county's total population. Dryden has essentially been growing at the same rate as ® Tompkins County since about 1970. Land use in the town today... roughly about 90% of the town is undeveloped. It is either woodland at 45 9/6, farm ag land is 22%, brush and meadow land 11 %, residential at 7%, inactive ag land and wetlands at 6 9/o, Industry 8u Utilities 1 %, Commercial .3'% and other at 3 %. Issues have been addressed such as population growth. Transportation issues are another, like traffic volumes in villages and hamlets, and traffic congestion along Rte 13. And how to protect the open space resources of the town such as the agricultural land as well as the ecologically important lands. Recreational opportunities in the town are an issue .... public safety particularly in the area of fire and emergency medical services the problem finding enough volunteers to staff these agencies. Also infrastructure investments ... water, sewer, roads... etc. Another key issue is traffic. Rte 1.3 at the Cortland Co. line where roughly 9,050 vehicles per day according to NYSDOT, Rte 13 and Rte 366 15,200 vehicles per day. This is the most congested point in the town. Route 13 and Hanshaw, which is 14,500 per day, RT 366 at the stop sigm in Freeville 13,800 vehicles per day. Main St in the village of Dryden which is about 10,500 vehicles per day going north on Rte 13. J. Bush asked if this count was since the construction on Rte. 13, G. Frantz is going to check on that. George had a proposed land use map of Dryden. It showed a proposed conservation areas of the town. 'these areas are particularly environmentally sensitive or they have scenic value. These are relatively undeveloped, there is a. lot of scattered rural residential in the area and Nve would like to channel major development in the future out of this area. Page 6 of 14 TB 5 -14 -03 The next proposed land use area is the agricultural areas. Not every farm is in this area in order to protect this agricultural land you want to create large tracts of contiguous agricultural land and focus on the areas where the best soils are concentrated. Some of these are the Upper !Fall Creek Valley, Harford Valley, Cascadilla Creek, Cornell Lands along Fall Creek and the top of Mt. Pleasant, also the upper reaches of Irish Settlement Road. There is also suburban residential development. This is where we want to channel most of the future residential development in the Town of Dryden. Over all we are looking at a density of 4 dwelling units per acre. However, these areas will include a broad range of housing types from multiple family, which might have a density of 12 units per acre to large lot single family with 1 to 2 acres. Rural residential which includes the developed areas of Ellis Hollow, Test Dryden, along Route 13, and along east of Dryden Lake. The goal here is to have 1 dwelling for every two acres of land. Supv Varvayanis: Can I ask the purpose of that? G. Frantz: This is to provide some opportunities for housing out in rural areas. It allows housing without requiring public water and public sewer infrastructure. In the suburban areas one of the goals is to get enough houses to support. the extension of public water or sewer into those areas. Also to concentrate the development around the villages, or Etna or Varna. The horizon for this plan is 20 years from now. This plan is to accommodate future growth, not to encourage it but to prepare the Town as to what may happen. The worst case scenario is about 900 new dwelling units per decade over the next 20 years. We don't want to see 10,000 new homes but at least we know we have room enough to accommodate future growth without damaging the environment or the overall character of the Town. The industry /office /research area which is the Hanshaw Road Industrial Park, the airport, NYSEG..etc. includes light industry and will accommodate these. Route 13 overlay area which is 1000 feet wide from Etna back to Irish Settlement Road and this will be a mined use area along the highway where you can have business office/research and retail/ commercial, Church is another institutional use. Starting back 200 feet from the highway you would be allowed to have rural residential development. The key here is to have extra buffer areas to protect residential development of the future from the office and retail/ commercial along the highway. The hamlet areas are calling for a density of up to 8 dwellings per acre. The problem is how do you allow a mix of housing types and densities as well as neighborhood and retail in a very small area 'Me proposal is to have a suburban residential area with 1 acre and ' /a acre lots. In the hamlet residential would allow lots as small as 5,6 or 7,000 -sq. ft.., maybe allow town home development and a zoning district for the mobile home park. You also may have small retail zoning districts or may even be mixed use. Future transportation: One of the things we have tried to do is to limit investment in at least any major future roads. What the plan does as far as new roads is suggest it might be a good idea to have a connector between Ferguson Road and route 13 between Irish Settlement and the Village. It is a road ghat would actually be built: by developers, but it should be a road where you don't have houses along it. The other transportation proposal is get: the bikeway built, it is not going to be able to follow the old railroad grade for the entire distance but it is a good corridor to consider. It race y ® have to be built somewhere other than on the old railroad grade. A bikeway up through Ellis Pagc 7 of 14 TB 5 -14 -03 Hollow to the vicinity of the corner of Ellis Hollow Creek and Ellis Hollow Road to serve that ® neighborhood. Another bikeway between Route 13 and Ferguson, in addition to the bike path we are proposing. A new community park between Dryden and Freeville along Virgil Creek. This park would have facilities like a baseball diamonds and soccer fields to serve the general public of the town and to relieve the pressure on the Dryden School facilities. We are also proposing neighborhood parks, which will be about an acre in size, will serve residents that live within a 1/4 to '/L mile to the park, no parking lot. It is for the neighborhood so people %vill be walking to it. The proposed development areas are to convert traffic different: ways and giving them a direct route to Ithaca this is being done to avoid the large amount of traffic through the town, villages and hamlets. CITIZENS PRIVILEDGE None COUNTY BRIEFING None COUNCIL. PRIVILEDGE OF THE FLOOR Cl Grantham: The first thing has to do with Draft Comprehensive flan and the storm water compliance. The Genesee Fingerlakes Regional Planning Board in Rochester has funding from the State Department of State to help develop local ordinances in Cayuga, Canandagua and Kenesha Lake watersheds. Those three watersheds have Department of State sponsored watershed management plans and the Town of Dryden participates in the Cayuga Lake Watershed. We have to do some local ordinances for the storm water phase two and they have funding to work in the Cayuga Lake Water Shed. We are hopeful to get some help from them that is already paid for and we don't have to do a local match. I did ask them to review our draft comprehensive plan for compliance with storm water phase two and make any recommendations and they are %xvilling to do this for free. I wanted to bring this up to you tonight before sending it. Barbara Caldwell, Dan Karig and I were the search committee for the environmental planner and we've done interviews and checked references and we would like to hire Tyler Frazier whose an applicant from Georgia. We got applicants from all over the country and Canada. We narrowed it down to two top candidates and he was our first choice. He had really good references and I think he will be really helpful to us. He works for Glenn County and he has done an interactive web site. They put site plan reviews, special permit applications on the web and the site is interactive. The board members can comment on the web, the developer can find the comments and respond to them, the application can be updated.etc. This is a nice tool to speed up the review process. RESOLUTION # 77 - APPROVAL TO HIRE TYLER FRAZIER- ENVIRONAZENTAL PLANNER Cl Grantham offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby authorizes the committee to offer Tyler Frazier the position of Environmental Planner with a probationary period, at the low end of the salary range. Page 8 of 14 2,111 C 1 Michaels Roll Call Vote C 1 Hatfield Yes C 1 Stelick Yes Supv Varvayanis Yes C1 Michaels Yes C 1 Grantham Yes TB 5 -14-03 Cl Grantham - Received an email from Robert Kay of Genung Circle, who had a complaint about the width of the plowed roads. It seemed to him that the Town was taking more of the road than necessary. There are large patches of asphalt that have been plowed up and destroyed. There is also wa,s a question of whether or not the town will pay for the restoration of his driveway. This was forwarded to J. Bush, Highway Superintendent J. Bush - I was trying to postpone work on that road and do it at the same time as Genung Road and of course Genlang Road has been an issue, so now I don't: have a choice. I have got to do something with Genung Circle because it is badly breaking up and we will be unable to plow snow. CI Grantham - Discussion on the bulk mail permit. The town used to have a bulk permit with this you pay an upfront fee of $150, which allows you to mail in a reduced rate of postage. With this you estimate how much you would use, give that amount: to the post office, they then process the mail and when you run out of money you would need to deposit more money with the post office. The fee is paid every year after the first time. The board then chose not to renew the bulk permit. Bambi had mentioned something about three fees... no one laiew what these were. There is not enough information to continue this discussion. Cl Stelick - Wanted to know where we are at with the fee structure. Who will be doing the study on this? Are we higher than other towns? Supv Varvayanis - Bambi has that information. Cl Stelick - Also I think the should get a network specialist consultant in here to give us some idea of what we should do. It seems pretty obvious that we are on borrowed time as far as a possibility of crashing of information. Supv Varvayanis- Going through the comprehensive plan presentation ... How do we keep the momentum going? G Frantz - The next step would be to set up a public informational meeting possibly two one here and one in Varna. The idea. would be to make a presentation and then field the questions from the public, give people two or three weeks, put the plan up on the web, give them a two or three more weeks then hold a public hearing so the residents can comment on the plan. This should be sent off to County Planning to get their view, along with the village. HIGHWAY DEPARTMENT J. Bush - To start I would like to discuss the changes with the park Some thing just happened with an incident that had to do with czmping .... basically I had told them no and the board then told them yes. I think that. now it is time to have rules and regulations as to how the park is going to be run. With the all the phone calls coming to me on camping, open fires, boats, our answers are based on past practices. The camping resolution that was done May 7, 2003 changes that past practice. There needs to be better communication .... none of this was done purposely. We have always done things based on past practice. Page 9 of 14 TB 5 -14-03 is There needs to be a meeting between J. Bush, Jennifer Glaab and the Conservation Advisory Council, there was a Dryden Lake Committee. One other issue is the floating dock; DEC may need to give permission for this to be anchored in the lake. The board would like to ask Jennifer to organize this meeting. There is still some concern with the boats on the lake. There is also some discussion that the Town of Dryden needs to have more opportunities for the people. J. Bush - Hunt Hill Road is part of a controversy, but the road is in desperate need of repair since 1999. The road is not able to be plowed. Something needs to be done before next winter. This is for your information. We will be up there repairing some of the sections in the road. J. Bush- Back to the DPW .....'There have been marry people working on upgrading the pump station down in Varna, The purpose is to reduce the wear and tear and maintenance cost of the pump station.. Change the controls and change over to a soft start system. It will be a minimum of $7,500, and Dave seems to think that it: shouldn't be any more than $10,000. The savings would reduce the demand charge on the electric bill. That amount averages around $178.00 per month. The system now has magnetic starters, which is an area where mechanical failures are common. Part of the upgrade is to replace the control panel. It would be modernizing the plant. There are floats, which are also a maintenance issue that would be replaced. We have money put aside for the Freese Road Pump station and recommend that we use this money for this purpose and postpone Freese Road. It has been 14 to 15 years since the last rebuild. D. Putnam - The biggest benefit to upgrading the soft start system is it will make it easier for the generator to start the system. There were pictures of the system shown to the board. The upgrade will take about one day to do. Generator will not be replaced. The generator runs about an hour a week to assure it is always working. Pumps are in good working condition there have been some repairs on them. RESOLUTION # 78 - AUT11ORIZE 510,000 FOR Pi11VIP STATION SENVER UPDATE Cl Grantliam offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby authorizes the use of up to $10,000 to update the Varna sewer pump station. 2nd Cl Michaels Roll Call Vote C 1 Hatfield Yes C 1 Stelick Yes Supv Varvayanis Yes C 1 Michaels Yes C 1 Grantham Yes RESOLUTION # 79 - APPROVAL OF ABSTRACT #]05 C.1 Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby approves abstract # 105 as audited, vouchers # 3030 through #392, totaling $272,415.46 2nd C1 Stelick Page 10 of 14 �J Roll Call Vote ATTORNEY C1 Hatfield Yes C 1 Stelick Yes Supv Varvayanis Yes C1 Michaels Yes C1 Grantham Yes TB 5 -14-03 Atty. Perkins presented the board with a subordination agreement on a house with 2.2 acres currently assessed at $51 000, with a new mortgage of $30,000, with the gown being second at $7,633 the total being $37,633 in debt. The re- mortgage is to do some remodeling to the house. This particular loan is a grant with 1 / 10 of the loan forgiven each year for 10 years. RESOLUTION #80 APPROVAL ON TENKATE SUBORDINATION AGREEMENT Cl Michaels offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby approves the Ter kate subordination agreement and authorizes the Supervisor to execute the same. 2nd CI Stelick Roll Call Vote C 1 Hatfield Yes C 1 Stelick Yes Supv Varvayanis No C1 Michaels Yes Cl Grantham Abstain Atty Perkins- We have a, signed agreement to reenter an old well to use as the monitoring well. Last week you asked me to come back with a road map on the water and sewer district. For the water district, under the provisions of Article 12 A of the Town Law the Town Board can appropriate a sum of money to cover the cost of the preparation of a map, plan and report by a competent engineer oudming the district boundaries, the source of the water, projected costs, etc. That resolution would be adopted subject to a permissive referendum. In order to trigger a referendum proper petitions signed by people of the town equal to 5% of the total votes cast for governor at the last general election must be presented and this must be presented within 30 days. Assuming that no referendum is triggered, then the resolution becomes effective 30 days after it is passed. This was just to appropriate the money, you then go through the process of studying the project, coming up with a source of water. There is then a series of questions, which the town must answer in the affirmative after a public hearing, you can then vote to form the district. That resolution is also subject to a permissive referendum. This petition can be signed only by owners of taxable real property situated with in the district. If you have a referendum on the issue of the formation of the district then owners of taxable real property get to vote on that question. Corporation gets one vote, partnerships get one vote, LLC's get one vote, husband and wife each get: one vote, people own property as tenants in common they would each get a vote, MHP would get one vote. A question of tax - exempt properties (schools) would have to be entitled vote. I don't have an answer on the sewer district but it is possible that all that would be required is a public hearing. If you decide to form these districts it would require bonding. You would have to bond the cost of construction and then collect these costs through benefits of assessments over a period of years. It is very important to engage competent bond council early on. My Page 1 1 of 14 TB 5 -14 -03 recommendation is to engage in the services of Bond, Schoeneck and King in Syracuse to help ® us with this matter. They would advise you through preliminary bond work and advise you through every point up to the actual issuance of the serial bonds would be a fee not to exceed $6,000. RESOLUTION # 81 - AUTHORIZATION FOR 561000 FOR BOND WORK ON WATER DISTRICTS Cl Michaels offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby authorizes the expenditure of up to $6,000.00 for bond work to be performed by Bond, Schoeneck and King, in connection with formation of the Cortland Road Water District. 2nd Cl Stelick Roll Call Vote C l Hatfield Yes C 1 Stelick Yes Supv Varvayanis Yes C1 Michaels Yes C 1 Grantham Yes Atty. Perkins has information on a litigation that briefly outlines the status of that. t11so last week the materials on a different matter these could be appropriately handled in executive session. There was correspondence sent from the attorney of the fire departments to the board and after reviewing this the board could agree to paragraph five and paragraph seven the first sentence, paragraph sixteen with minor changes. As for the rest: of the contract the board does not approve it. RESOLUTION #82 - APPROVAL AND AUTHORIZING THE SOUTHERN CAYUGA LAKE INTERMUNICIPAL WATER COMMISSION'S OFFICE SPACE ADDITION CAPITAL IMPROVEMENT PROJECT Cl Michaels offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby approves the concept of Southern Cayuga lake Intermunicipal Water Commission's office space addition project, subject to the receipt of plans, cost: estimates and formal authorization to contract and bond for the same. 2nd Cl Grantham Roll Call Vote Cl Hatfield Yes C 1 Stelick Yes Supv Varvayanis Yes C 1 Michaels Yes C 1 Grantham Yes H. Slater - Contract for zoning services to the Village of Dryden. There is a new proposal from the Village for a raise to $9,000. We keep an estimate of how much time we put in each month. Right now at 11 months out of the 12 -month contract we have used about 10,415 man - hours. Contract ends May 31, 2003. The new contract needs to reflect the hours worked. Page 12 of 14 I TB 5 -14 -03 RESOLUTION # 83 - AUTHORIZE FOR CODE EN FORC>JMENT CONTRACT WITH VILLAGE OF DRYDEN Cl Grantham offered the following resolution and asked for its adoption: RESOLVED, that: this Town Board hereby authorizes Supv Vanravan.is to sign a new contract with the Village of Dryden for work perfornied by the Zoning D 1xinmcnt in the amount of $12,000. 2lid Cl Grantham Roll Call Vote C I Hatfield Yes C 1 Stelick Yes Supv Varvayanis Yes C1 Michaels Yes Cl Grantham Yes Annexation - Tuesday May 20, 2003 at 7:00 am. at the Village - C1 Stelick would like it here at the Town Hall... H. Slater said he would see if he could get it changed and let everyone know. Supv Varvayanis - had a question for Atty. Perkins... Can Henry declare the Town Board as lead agency? Should we take that action? Atty. Perkins - Historically it has always been the position that the town will be the lead agency. Administratively yes he can say this on the tom's behalf. A public hearing was set for June 4, 2003 at 7:00pm for the Home Business of Dog Sitting at 930 West Dryden Road. Supv Varvayanis - The youth commission has two vacancies. There was an email that Kevin suggested looking at a warehouse on Gus's Property. He and Pam Kingsbury went out and looked at it and she does not recommend it. Mark is working on getting an appraisal of vacant land there. Supv Varvayanis - Mahlon -if the court already has in their budget the money for a. part -time clerk, they have someone they would like to hire. Do we have to authorize this hire? RESOLUTION # 84 - AUTHORIZATION TO HIRE OF A PART -TINTE COURT CLERK Cl Michaels offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby authorizes the hire of a part -time court clerk. 2nd Cl Stelick Roll Call Vote C 1 I•latfield Yes C 1 Stelick Yes Supv Varvayanis Yes C 1 Michaels Yes Cl- Grantham Yes Page 13 of 14 T8 5 -14-03 On the motion made and seconded the board moved to adjourn to executive session at 12:05 am., to discuss current ligation. No action was taken and the meeting was adjourned at 1:1 Oa. m. Respectfully submitted, Kristin Strickland Deputy TownClerk Page 14 of 14