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HomeMy WebLinkAbout2003-05-07v1 i TB 5 -7-03 J TOWN OF DRYDEN a TOWN BOARD MEETING UJ May 77 2003 , Board Members Present: Supervisor Mark Varvayanis, Cl Charles Hatfield, Cl Stephen St:elick, Jr., Cl Christopher Michaels, Cl Deborah Grantham Other Elected Officials: Bambi L. Hollenbeck, Town Clerk Jack Bush, Highway Superintendent Other Town Staff. Mahlon R. Perkins, Town Attorney Henry Slater, Zoning Office David Putnam (TG Millers), Town Engineer Kristin Strickland, Deputy Town Clerk Supv Varvayanis called the meeting to order at 7:07. Board members and guests participated in the pledge of allegiance. 5upv Varvayanis: First order of business is a rather happy one. I am sorry about some confusion. I thought we were having a Public Hearing. When I came through 1 saw Matt Shulman, I didn't realize he was back up here. As you may have already heard we were fortunate enough to have FEMA come out here and give me an award for Matt since he wasn't here to accept it, for all the hard work that he did. They were especially impressed with the dedication he showed in writing everything down and cataloging and explauung so much of what was done. 'Mere are several people here to speak so I will give this to Matt and I will open the floor up to those who would like to say how they worked with him on the various projects he coordinated and we would all like to give our thanks and we all hope you are enjoying North Carolina, Matt Shulman: I would like to say a couple words.... Before Project Impact it was prepare to respond and recover. That is how we dealt with disasters. They got pretty costly both in terms of money and human impact because disasters are deep and people would rebuild and get clobbered again. So they came up with this novel idea to mitigate. In other words see what is likely to happen and try to reduce the impact. The old model was on command and control. Fire departments get out there and deal with the problem it's a. command and control thing. Mitigation is not command and control; it is public participation. That's what we tried to do and I want to thank the boards, Mark, Reba, Tom and also Jim Schug for the leadership and the privilege. They gave me a relatively long leash that I used every inch of and was grateful to have. We also had sixty partners and I would like to mention a couple of key ones Mike Rafe at the Red Cross, Pat Archambault: at the school district, The First National Bank, Bob Porteus who sponsered a couple of NFIP Programs with us, and Anne - Margaret Esnard of Cornell, Kate I4acket of County Planning, Brad Anderson and his team at SEMO, Kathy Maybury and her team at FEMA, the County Emergency services, Lee Shurtleff and the faith based communities which are kind of a quiet background partner but I think are really going to be important. We had some successes and we also had some failures. And since we are going to segue into this county%vide public education and outreach program, I would like to mention to this board six things that I hope you would consider doing because the tools are there. First of all we managed to shake loose about $80,000 from DEC to do some re- mapping on the streams and that seems to have gotten bogged down in whatever Page I of 7 TS 5 -7403 ® and the new maps have not come out. I hope you will continue to encourage them to finish the maps because we have nearly 100 folks in the village who are paying NFIP flood insurance which they really no longer need to pay because the protection is there with the new dam. So that is something that really is on the plate I think is important to all town residents particularly down here. Second thing on my list is we, the fire departments and Mike prepared and redid the emergency response plan to try to recoordinate them between the three municipalities. I am not sure you adopted those plans yet. If you haven't 1 hope you will look at that and move ahead on that. But once they are adopted they need to be tested and the way you test it is with a tabletop drill and maybe even later a full drill. Fortunately we have about $3,000 to $3,500 of credit over at OCC that Doug Robertson had helped arrange for some training money and there is still a pile of that money left so doing a drill is not going to be a budget sensitive item. We have funds available. Third, the DEC has made some recommendations to update the flood prevention law, which 1 did for the three municipalities and presented it to you. I really urge you to adopt that law it will reduce your municipal liability and the only fly in the ointment is it defines the flood plains. So if you have language that references the official map when the new map finally comes you won't have to go through process, you won't have to spend money two times you can adopt the map by reference. The fourth is whether you look at Forest Home Circle housing or the extension of water line to Schwans or some other project I hope you look forward to a 2004 CDBG process I think its worth some phone calls and maybe even a trip up there. They can do a lot of good for us. The annual emergency shelter review with the ® American Red Cross. I hope a member from each of the municipal boards will sit down periodically with Mike to look at the progress with that because if we do have a problem it will be helpful if all three boards know just which buttons to push and just how to work with Mike. Finally, the NFIP training sessions have been invaluable there free and do have partners who will participate and I just want to thank you for the privilege of succeeding sometimes, failing sometimes and basically having a good time. Thank you. Mike Raffe: I am here today to recognize the fine work with Matt Shulman during his time as Project Impact Co- ordinator. Matt brought forward 52 projects to help leverage a $60,000 FEMA grant to almost 1 million dollars of federal funds into our community. I am here today to represent myself, my agency as a community partner, and a. number of other community partners that were unable to come that asked me to communicate. Among them are theVama Community Association of which I am a member of the board. I have a message from Jim Scalley the chair. Wendy Skinner, Public Information Director of Tompkins County, D. VanBenschoten emergency management for the City of Ithaca, David Nicosia of the National Weather Service. Some of the partners unable to attend wanted to recognize Matt's efforts in working with these agencies and organizations and let you know what a fine job it is and hope that you will continue to be engaged in the efforts as PDM goes forward. I want you to realize that you are one of only three communities in Tompkins County right now that have PDM monies and you were the first. You are way ahead of the curve in the state. There is money coming forward and we already got money in a pipeline. We have a relationship with FEMA and we have a relationship with SEMO. They are comfortable working with us and we can leverage more money to help both the residents here in Dryden and the residents in Tompkins County. Matt, thank you for your efforts in making the Town of Dryden safer for the residents and the people who come to Dryden and we wish you well. Arcane- Margaret Fsnard: I am here today to offer my congratulations to Matt for his good ® work I think it is very well deserved and also my good wishes as you move forward with your family. Page 2 of 7 TB 5 -7-03 ® L. Shurtleff: 1 just wanted to thank and commend Matt: for the work he has done and to thank the Town of Dryden, Villages of Dryden 8, Freeville for your leadership in moving Project Impact forward. This is not only an inspiration but also serves as a model for all of our municipalities in the county and I think that Dryden taking the lead is going to help us develop our programs throughout the county. Thank you Matt for all you have done from the County and the Emergency Response 'ream. Good Luck and Best Wishes. M. Lane: We appreciate what you have done and it says a lot when a federal agency hands out an award, not: only to Matt but to the Town, Villages and Henry. H. Slater: Matt was the perfect candidate for the job of Project Impact Co- ordinator, he has a vast amount of experience of working with multiple layers of government. His resume clearly stated that he was the person we were looking for. I would like to wish you and your family all the luck in the world in your new challenges. Supv Varvayanis: Any other citizen with anything else to talk about:? Doug Cotterill, a citizen of Dryden came to the meeting to address the board on the fire department contracts not yet being signed. Cl Michaels and Cl Stelick assured Cot:terill that they had been working with the fire department chiefs and their concerns regarding the contracts and if they had any further questions that they would address any and all concerns. Supv Varvayanis: Any other citizens with any other questions or comments? E. Cornell: Here with partner F. Paolangeli to ask for the boards help regarding property ® at 27 Hall Road. We are unlike other developmental property owners in that: we have tenants and our understanding of the law is that we have to come before you, have a Public Notice etc. every time we change a tenant. They are finding this very difficult to cooperate with asked the board to consider addressing this issue in between meetings. This is not what. is done elsewhere in terms of having to go before the board every time a property owner developer type has to change tenants. So I ask your consideration of that at some point in the future. After some discussion with the attorney and looking at documentation the board wanted to review the previous permit file before making any decision. (H. Slater making copies for the board) Supv Varvayanis: Since we were talking about project impact, we have a county wide education outreach grant. Liva is starting to work on that so we should get an account set up. I was wondering if I should get permission to set up this new bank account. Consensus of the board was that would be fine. Cl Grantham offered the following resolution and asked for its adoption RESOLUTION #68 = AUTHORIZATION TO SET UP NEW BANK ACCOUNT RESOLVED, that this Town Board does hereby authorize the Supervisor to set up a bank account for the purpose of a county wide education outreach grant. 2tid Cl Stelick Roll Call Vote Cl Hatfield Yes Cl Stelick Yes Supv Varvayanis Yes Cl Michaels Yes Cl Grantham Yes Page 3 of 7 TB ; -7 -03 ® Supv Varvayanis: Asked if it was all right with the board that he OK meetings to be attended by Liva Brong instead of coming before them for each meeting. Most of the costs xvill be covered out of that grant. Supv Varvayanis: We had a call from the McLean Boy Scout Troop who are interested in camping at Dryden Lake on May 30th and 31 We need to approve this in rase there is a policy stating no camping at the lake. Cl Grantham offered t:he following resolution and asked for its adoption: RESOLUTION #69 - BOY SCOUT CAMPING AT DRYDEN LAKE RESOLVED, that this Town Board hereby give the boy scouts permission to camp at Dryden Lake on May 30th and 31"' 2003. 2nd CI Stelick Roll Call Vote Cl Hatfield Yes Cl Stelick Yes Supv Varvayanis Yes Cl Michaels Yes Cl Grantham Yes DISCUSSION The board then revisited the 27 Hall Road approval from August 8, 1995 after reviewing 19 all the documentation and having a brief discussion with Atty Perkins, H. Slater and the property owners. It was determined that: the conditions to the site plan approval from 8/8/1995 needed to be modified to the current standard conditions of approval. RESOLUTION # 70 MODIFICATION OF 8/8/1995 APPROVAL Cl Michaels offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby authorizes a modification of the August 8, 1995 site plan approval striking prior conditions of approval and now attaching standard conditions of approval of July 12, 2000. 2nd Cl Grantham Roll Call Vote Cl Hatfield Yes Cl Stelick Yes Supv Varvayanis Yes Cl Michaels Yes Cl Grantham Yes DISCUSSION Cl Grantham presented updates on the Storm Water Phase 1I Notice of Intent. We have notification that this has been accepted and approved. A proposal has already gone out to DEC from Tompkins Co Soil & Water Conservation District asking for $157,000 to begin 41 implementing all of our storm water management plans. Notification should come in June 2003. Page 4of7 TB 5 -7 -03 ® Cl Grantham said that they would be unable to use t :he Virgil Creek aquifer monitoring wells as water wells because they are too small. They are 4 " in diameter generally and you wouldn't drill a big one for monitoring. It just would be too e.x1)ensive. You wouldn't use a little one for a monitoring well for a drinking water well. You would usually keep the monitoring well as a monitoring well and maybe drill a drinking water well near by. This board would need to let Dan Karig of CAC know if the town is interested in going further with a study on sediment in the streams. They are more interested a comprehensive plan for protecting our surface water. We need to let them know if we are interested and want them to go ahead and look into protecting our surface water resources and bring the information back in front this board. Board agreed it was an important issue. Supv Varvayanis had a question for ZO Slater about Alton Reed wanting to tap into municipal water in a duplex run a line under Stevenson Road for use as a out of district user. H. Slater explained Alton Reed doesn't want to extend water district but was unable to get good water through drilling. In order to become an out of district user there first is an engineering question for running the service under the road. Also, running a line without creating a new water service. Atty Perkins explained that this has been allowed in the past, however, there were conditions, such as hooking up to both water and sewer and also they pay back as a cost of connecting. They buy into the system because all the people in the system have been paying a benefit assessment since its formation. At:ty Perkins has been asked to send a letter explaining these conditions to Alton Reed. Cl Michaels asked if there was anything on the new town hall, or any information on renovating this site or renovating the boxcar site. We could either build here or build elsewhere. The board is still working on it. Cl Michaels: Another issue with the fire chiefs is the purchase of fuel. If the fire companies were to refuel using our fuel would that be a problem to provide all the fuel to the departments? There would be a lesser cost to the fire departments. J. Bush stated that there would need to be more fuel ordered. Contracts would have line items added, such as fuel cost, training cost, and to be in accordance with stage and federal regulations. The Town has agreed to cover the cost of tax returns, along with an audit. The fire departments do not agree with the town having a copy of the audit. This according to the contract is now null and void because the date has past in order to request this. This was a provision in the contract that the fire departments were disagreeing with the town about. Letters from the auditors have already been sent out to the fire departments. The fire departments are going to try and do there purchasing collectively to keep costs down. Meeting seemed to be very positive. Supv Varva_yanis asked Atty Perkins on the fuel purchase contract needing to be a specified dollar amount and not for some formula. There would be a contract stating that the Town would provide so much fuel, and after that was used they would have to pay for this. J. Bush: Bid for fuel has already been done for next year. We would need to check with the fire departments to see what they use because the one problem would be if the vendor can not supply more fuel than the requested amount. So this might not be able to happen until next year. B. Hollenbeck: A petition was presented to the board asking that children under 14 years of age not to be allowed to play Bingo or be at the Bingo hall. This function is provided to the public as a family event and is a fund - raiser for the church. They have stated to us that if children do get out of line the workers ask the parents to leave. Board took no action on the petition. Page5of7 TB 5 -7 -03 M. Robertson: Explained the Law that was passed by the county to notify neighbors of use of pesticides. Handed out pamphlets on different things going on in the county. M. Lane told there board there would be a demonstration of the new electronic voting machines on the 1511, of May for the municipalities to come and look at them. There are two or three competing companies. The machines will have to be maintained in one location probably by the county and the cost would be charged back to the towns as it is now. 13. Hollenbeck wanted to let the board know about a change in the Ag & Markets Law and now when you do a dog enumeration you get to collect an extra $5.00 for dogs licensed during an enumeration. The two girls from the SPCA are interested in doing an enumeration for us on their own time outside SPCA time for $1.50 per dog and .37 a mile. She has asked them to give us a written proposal. Atty Perkins said they would need to provide an insurance certificate. Prior to beginning the enumeration she will publish a notice to let people know that we are going to do this and it will cost them an extra $5.00 if they are found unlicensed. She said the board might: also want to consider raising the dog license fees because Dryden currently has the least expensive dog license fees in the county. We should also consider raising the fees. On Monday Kris Strickland started working as my Deputy Clerk and secretary in the Zoning Office, she will be here in my place next week. Attny Perkins discussing Susan Rausch bought the Cayuga. Nature Center parcel on Hammond Hill Road very graciously offered to donate to the Town of Dryden the area that is currently being used by cross country skiers for parking. The Town could use it as a snow plow turn around in the winter and keep it plowed and have it available for parking. All of the paperwork has been done, I don't recall whether you have agreed to accept this. RESOLUTION # 71 - ACCEPT DONATION OF PROPERTY ON HAMMOND HILL ROAD FROM SUSAN RAUSCH Cl Michaels offered the following resolution and asked for its adoption: RESOLVED, that this Town Board does hereby accept the donation of a `/a acre lot located on Hammond Hill Road in the Town of Dryden. 2114 Cl Stelick Roll Call Vote Cl Hatfield Yes Cl Stelick Yes Supv Varvayanis Yes Cl Michaels Yes Cl Grantham Yes David Putnam presented the preliminary cost estimates of the water systems. Cl Michaels asked whether this plan would be more or less expensive for the residents. Assuming we would like to go forward with this what is the next step. Now that we have configured the district how does the vote go? One vote each, trailer parks get one vote/ Attny Perkins will check into this. H. Slater - One year ago you authorized a placement for an ad about Dryden Lake Park in the Ithaca Summer Amusement Paper. The facility is used quite often. Do you want to place an ad this year also? Page 6 of 7 TB 5 -7 -03 RESOLUTION 072 DRYDEN LAKE PARK AD IN ITHACA PENNEYSAVER Cl Stelick offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby authorizes Henry Slater, Zoning Officer to place an ad in the Ithaca Pennysaver Summer Fun Book advertising Dryden lake Park the cost being $149.00. 2ndC1 Grantham Roll Call Vote Cl Hatfield Yes Cl Stelick Yes Supv Varvayanis No Cl Michaels Yes Cl Grantham Yes On motion of Cl Michaels, seconded by Cl Grantham, and unanimously carried, the board adjourned the meeting at 9:25pm. Respectfully submitted, Kristin Strickland Deputy Town Clerk Page 7 of 7