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HomeMy WebLinkAbout2002-12- 4TB 12-4 -02 TOWN OF DRY,IIEN T OWW BOARD MEETRVG Decem1wr 4, ,?402 Board Members Present; Supv Mark Varvayanis, Cl Charles Hatfield, Cl Stephen Ste-lick. Jr., Cl DeboTah Grantham, Cl Christopher Michaels Other Stected Officials: Bambi L. Hollenbeck, Town Clerk Jack Binh, Highway Superinumdent Other Town Staff, Mahlon R. Perkins, Town Attorney David Putnam (TO Millers), Town Engineer Supv Varvayanis opened the meeting at 7 :05 p.m. and led board raeliribers and audience in the pledge of allegiance, Cl Hatfield reporrgd on recent developments concerning #hc Red Kill road Bridge project. He said that the State Historic Preservation. Office ( HPO) had arigir a]ly said the aesthetic value of the ]ridge could not be changed and it thought that left only one option- Senator Seward has talked with the head of SHPO and it seems the preferred option of a few ,years ago may be possible: to remove the old bridge and put its a two -lane bridge, adding the trusses back on the side to make it look similar to the origin zA (Option 4-11). They could also build a new bridge 400' damn streain and leave the old historic: bridge for a pedestrian bridge (Option C1 -2). There is am ecting tomorrow mcrning at 9:00 pro- with State and County officials to try and reach an agreement to move the process forward, It will probably take ten months longer tea go with the 4 -F option. Cl Hatfield said that if the old bridge were "mothballeri" and set aside, it would only cost $20,000 mere, but if it was relocated to a trail or some ihing similar it would cast $240,000 more and i1. isn't hkely the DOT would approve that funding, The Dm2 Option would result in an increased cosC of $50,000 for materials if the 'Town and County provided the labor, etc for the new road. Cl Hatfield staid they would like the Town to agree on an option because they wiU need to apply for any addition at funds by mid - December- Supv Varvayarhs said chat he was sure no one on the board wanted Co Cake control of the old bridge, and Cl Grantham said they didn't want to build a new road either. Supv Varvayanis would like to 63ret additional information tomorrow and then make a decision and vote next week, if a new bridge is built, the old bridge will be the Toum' responsibility, Cl Grantham said she did not think that: the Town should take over Ire old bridge. Cost to build a new bridge would be $930,000 (Federal $744,400; State $139,000; County $37,000; Town $"9,300)- The board would like to wait and make a decision after the meeting DeceTnber 5 so that they can gather more information. Last month the hoard discussed the joint sewer agreement and lack of progress and at the board direction Atty Perkins drafted a resolution stating the Town's position. The resolution was reviewed and passed as follows- RESOLUTION 0216 - NO PAYMENT OF EXPENSES IN CONNECTION WITH ITHACA AREA WASTEWATER TREATMENT ]PLANT/JOINT SEWER AGREEMENT NEGOTIATIONS Cl Grantham offered the folloWing resolution and asked for its adopt4on: WHEREAS, the Town of•Dryden is a.10iat owner along wish the City of Ithaca and the Town of Ithaca of the Ithaca Area Wastewater Treatment Plant (IAWWTP), and Page 1 of 1 3 S M TS 124 -02 WHEREAS, pursuant to a Joint Sewer Agreement dated December 22, 1981 and last amended April 11, 1984, further amendment to the Joint Sewer Agreement requires approval of all three owners of the Ithaca Area Wastewater ,treatment Plant, and WHEREAS, there have been years of discussions (since at least 1993) involving a regional approach to wastewater collection and treatment involving not only the current owners of the IAWWTP but also Cayuga Heights, Village of Lansing and Town of Lansing, and WHEREAS, the Town of Dryden has gone on record a number of times in favor of moving forward and working collectively with the other owners and prospective municipalities contracting with the LAWWTP toward a regional approach to wastewater collection and treatment including • Approval in concept of the draft "Sewer Service Proposal" in the "Cayuga Heights Service Plant Area" (1993) • "the Dryden initiative" • the Kline Road Bypass approach • upgrades to the IAWWTP to increase the number of gallons per day permitted to be discharged into Cayuga hake pursuant to the SPDES Permit • improvements to the IAWWTP to reduce phosphorous and other nutrient levels of effluent entering Cayuga Lake • undertaking a review of a regional approach under SEQRA (1999) • ongoing work on a draft Environmental Impact Statement, and WHEREAS, the parties have proceeded with preliminary engineering, scientific, consulting, legal and other professional services in connection with joint applications for funding under the Clean Air/ Clean Water Bond Acts, including expenses for negotiating proposed amendments to the Joint Sewer Agreement and agreements with the Village of Cayuga Heights, Village of Lansing and Town of Lansing, and WHEREAS, there have been agreements executed between the owners and consulting engineers which approved work which has been completed, including two amendments to the Engineering Services Agreement, and WHEREAS, in May, 2001 the Town Board of the Town of Dryden approved amendment number 3 to the Engineering Services Agreement with the consulting engineers on the condition that a satisfactory cost sharing agreement be reached, which agreement was to address costs paid to that time, as well as continuing and ongoing costs and expenses, and WHEREAS, to date there has been no agreement reached among the owners, or prospective owners regarding the sharing of expenses involved in the work which has been completed to date, or work which is continuing and ongoing. NOW, THEREFORE, the Town Board of the Town of Dryden hereby declares that no further approval of payment of any continuing and ongoing expenses related to the various matters referred to herein will be approved by the Town of Dryden until a satisfactory agreement is in place which addresses the cost sharing of continuing and ongoing expenses, as well as expenses which have already been incurred and paid out of joint operating funds. 2n" Cl Michaels Roll Call Vote Cl Hatfield Yes Cl Stelick Yes Supv Varvayanis Yes Cllvhchaels Yes Page 2 of 13 TB 12-4 -02 Cl Grantham Yes The board reviewed the fire contracts as prepared for 2003. Atty Perkins explained that there were minor unsubst:ant ive changes in the standard provisions from last year, such as submitting copies of form DOS438. The major change is the additional provisions in each contract calling for installment payments of the contract price. The payment schedule provides that '/1 of the contract price will be paid on February 20, and the remainder divided equally and paid on July 20, September 20 and November 20. Cl Michaels asked whether failure to comply with the reporting provisions would justify withholding a payment and Atty Perkins said if the reports were not received the Town could withhold payment until the reports were received. The contracts contain a provision that the fire departments can apply to the Town for reimbursement of expenses up to $5,000 in additional funding each year for such things as public education and it was noted that the departments seldom take advantage of it. Cl Grantham asked about a comment in a letter received from Natan Huf3an that stated the Town of Dryden each year retains $6,000 in an escrow account to be used for a. satellite station. Supv Varvayanis said there is no escrow account and asked someone to expand on the comment. Duane Testut said that 15 years ago Varna was considering putting a satellite station in Ellis Hollow and the Town agreed to set aside $6,000 as a reserve fund to put a truck in that station if and when it was built. They eventually built on Turkey Hill Road. D Testut said that $6,000 was in addition to the contract money and was set aside in the Town and he was unsure at what: point in time that ceased. Supv Varvayanis said he seemed to recall that being discussed, that it did not come to fruition because of the Highway Department was going to share it and that was considered illegal. He said if there ever was money that it's been gone for at least a decade. D Testut said it shows up in their budget paperwork as Town of Dryden reserve and at some point in time that $6,000 got subtracted out of their contract money. Supv Varvayanis said he has no idea what that is, and D Test.ut said that in previous years the $6,000 has been added to what the Town paid under the contract and was added to the check. Supv Varvayanis asked if they had put the funds aside and D Testut said it has never been marked and always been part of the contract. Mr Testut said that every year their contract: has gone up 2"0, and at one point that included $6,000 over and above and at some time that changed. He doesn't know what happened. He confirmed that they have received the $6,000, but the 2% has not been applied to it. He said this is the first year they have had any indication that the $6,000 is for the reserve, and it is the first: time they have received anything back regarding their budget request. Arty Perkins said if the Town has been paying more than the contract amount there are some issues to be resolved. Supv Varvayanis will check into the matter. Cl Michaels said he likes the provisions of the contracts and would like to see the departments follow the requirements for reporting. Cl Michaels asked why the Supervisor had decided to go with paying half the contract amount in the first installment. Supv Varvayanis said that the departments had stated that they frontload their expenses and it is an effort to help them with cash flow. Cl Grantham said it. was reasonable to pay them as scheduled in the contract; they won't get the total payment up front before the service but it helps them out. Cl Michaels said that the cover sheet need to be changed to reflect: that the Town adopted the resolution on December 4 rather than November 13, 2002, RESOLUTION 9217 - AUTHORIZE NEPTUNE HOSE FIRE CONTRACT Cl Michaels offered the following resolution and asked for its adoption: RESOLVED, that this Town Board does hereby approve the contract for fire protection service with Neptune Hose Company No. 1 of Dryden, Inc. in the amount of $147,191, is changing the date in recital paragraph #6 from November 13, 2002, to December 4, 2002, and the Supervisor is hereby authorized to sign the same. Page 3 of 13 21id Supv Varvayanis Roll Call Vote C1 Hatfield Yes Cl Stelick Yes Supv Varvayanis Yes Cl Michaels Yes Cl Grantham Yes TB 12-4 -02 RESOLUTION #218 - AUTHORIZE VARNA VOLUNTEER FIRE COMPANY FIRE CONTRACT Cl Michaels offered the following resolution and asked for its adoption: RESOLVED, that this Town Board does hereby approve the contract for fire protection service with Varna Volunteer Fire Company in the amount of $117,079, changing the date in recital paragraph #6 from November 13, 2002, to December 4, 2002, and the Supervisor is hereby authorized to sign the same. 2t ill Supv Varvayanis Roll Call Vote Cl Hatfield Yes Cl Stelick Yes Supv Varvayanis Yes Cl Michaels Yes Cl Grantham Yes RESOLUTION #219 - AUTHORIZE BROOKTONDALE FIRE DEPARTMENT FIRE CONTRACT Cl Michaels offered the following resolution and asked for its adoption: RESOLVED, that t service with Brooktondale recital paragraph #6 from hereby authorized to sign 2nd C1 Stelick Boll Call Vote his Town Board does hereby approve the contract for fire protection Fire Department in the amount of $10,500, changing the date in November 13, 2002, to December 4, 2002, and the Supervisor is the same. Cl Hatfield Yes Cl Stelick Yes Supv Varvayanis Yes Cl Michaels Yes Cl Grantham Yes RESOLUTION #220 - AUTHORIZE ETNA VOLUNTEER FIRE DEPARTMENT, INC. FIRE CONTRACT Cl Michaels offered the following resolution and asked for its adoption: RESOLVED, that this Town Board does hereby approve the contract for fire protection service with Etna Volunteer Fire Department, Inc. in the amount of $109,242, changing the date in recital paragraph #6 from November 13, 2002, to December 4, 2002, and the Supervisor is hereby authorized to sign the same. 2nd Cl Hatfield Roll Call Vote C1 Hatfield Yes Cl Stelick Yes Supv Varvayanis Yes Cl Michaels Yes ltigc 4 of D TB 12=4 -02 Cl Grantham Yes feRESOLUTION #221 - AUTHORIZE W.B. STRONG FIRE COMPANY OF FREEVILLE, INC. FIRE CONTRACT Cl Michaels offered the following resolution and asked for its adoption: RESOLVED, that this service with W.B. Strong Fire the date in recital paragraph Supervisor is hereby authoril 2nd C1 Hatfield 'town Board does hereby approve the contract for fire protection Company of Freeville, Inc. in the amount of $115,484, changing #6 from November 13, 2002, to December 4, 2002, and the ;ed to sign the same. Roll Call Vote C1 Hatfield Yes Cl Stelick Yes Supv Vaivayanis Yes C1 Michaels Yes C1 Grantham Yes With respect to the ambulance contract, Atty Perkins said he has received a proposal which the Board also received a copy of last month. The board has received his analysis of the proposal. Cl Michaels asked whether the fees could be paid to Dryden Ambulance and Atty Perkins said that could be done and whether it was a good idea might be a subject for discussion. He said it would add another layer of potential accountability when you have someone else handling money that is supposed to come to the Town. It is his recommendation that the Town not do that. The 2002 contract so that the Town received all the revenue so there was no reason for it to go to Dryden Ambulance. ® Term Allen said many of the checks are made directly to Dryden Ambulance because they negotiated the contract with Multi -Med and are turned over to the Town. She said the level of accountability is already established and in fact turning over the checks causes a delay. If they keep the billing money it is much simpler and has the same sort of accountability. The contract provides for monthly reports and they have provided that. Multi -Med is a third party involved and they provide an accounting. Atty Perkins suggested that any contract state that all checks be paid either to the Town of Dryden or Multi -Med or whoever the Town decides is going to collect on behalf of the Town of Dryden Ambulance District. He said the bigger question is which kind of deal is the Town going to strike; who will be responsible for the collection is the issue. C1 Michaels said that Dana Abbey expressed concern because it has been suggested that the Town be responsible for the cost of collection only beyond the first $150,000 collected. Cl Grantham stated that is not what the contract they have in front of them says. Cl Stelick said he did not remember net or gross being discussed at the initial meetings, but it was referred to as net in later conversations, and his understanding was that it was net. He wanted the 2003 proposal to be less than 2002 and if they use the net figure, it is not less because the Town is bearing the expense of the billing. Supv Varvayanis said that using the net figure would result in the contract actually being more than the previous year. Multi-Med charges 15% for collection fees. The 2002 contract says that Dryden Ambulance will provide three certified ambulances with all the equipment and supplies fully and completely capable of both basic life support (BLS) and advanced life support (ALS). The contract proposed for 2003 says `Dryden Ambulance will provide an ambulance service with all of the personnel, equipment and supplies required by the public health law and the regulations promulgated by the Department is of Health. At least one of such ambulances shall at all times be fully and completely capable of Page 5 of 13 TB 12 -4d12 providing advanced life support. In the event that all of the ambulances shall fail to meet the ® ALS certification requirements for more than 48 consecutive hours, Dryden Ambulance shall immediately report the same in writing to the Town." Cl Grantham said this is a decrease in the number of ambulances and an increase in the amount of money requested. Atty Perkins' recommendation is that there was a thorough review of the form of the agreement and what the board should be talking about is how much the Town is going to pay. The form of the contract was fine last year and it ought to be this year because nothing has changed. There is an issue of how much is paid and how the funds are collected. Terri Allen said that the contracts are essentially the same regarding ambulances provided, but Dryden Ambulance is guaranteeing they are going to staff the one ambulance and if for whatever reason they are unable to do so with any of the other ambulances they uril.l provide the Town with the proper notification. Cl Grantham said that is not what the contract says. Cl Michaels said except for the amount, he doesn't know why the same contract can't be used this year. The'rown budgeted for a specific amount ($290,000) in expecting Dryden Ambulance to bear the cost of collection for the first $150,000. Teri Allen said that through the end of November they had collected $215,741 (gross). Cl Grantham said Dryden Ambulance had earlier said they were going to give $25,000 back to the Town and Cl Michaels said that was also his understanding. Cl Stelick confirmed with D Abbey that Dryden Ambulance's budget is for approximately $445,000. They came to the Town asking for $445,000 and the tax levy is $290,000, so they are looking for $155,000 in funds from billing. Dan Tier said they had originally planned on the tax levy being $295,000 and one of the difficulties is that in their 0 budget discussions they were looking for a contract in order to plan and didn't have one. They had a contract drawn up and sent to Atty Perkins and then were told that the Town would write the contract. Now it is December and thev still haven't seen one and it makes it difficult to negotiate. Cl Stelick said he had always understood that Dryden Ambulance needed $445,000 and he didn't believe Dryden Ambulance would ask for one thing knowing they would get less and the first he heard about gross or net was after the first meetings. Supv Varvayanis said they had been trying to transfer costs to the Town. Cl Michaels said he had brought it up with Dana Abbey and was told that the Town would only pay collections costs on the portion above the $150,000. D Abbey said he may have misspoke and they did not intentionally mislead anyone. They did not intend to transfer costs to the Town. T Allen said the $150,000 has always been referred to in that amount and it has always been the intent ghat amounts collected over that would be turned over to the Town. The intent was that Dryden Ambulance would receive $150,000 and any excess would be turned over to the Town. Cl Grantham said she didn't think the 'Town should pay the collection cost on the $150,000, it should be gross. Cl Michaels made a. motion to authorize the Supervisor to sign a contract with Dryden Ambulance, Inc., subject to approval by the Town Attorney, providing for $290, 000 to be paid quarterly, the cost of collection of the first $150,000 to be eventually received by Dryden Ambulance to be paid by Dryden Ambulance, and the Town will pay the collection costs for any amounts after $150,000, with the rest of the terms of the contract from last year to apply. Atty Perkins said the Town would have to decide who would be the biller and have the contract with Multi-Med. Dryden Ambulance currently contracted that out with the Town's approval. N,gc6of13 T8 12 -4 -02 Cl Stelick asked why Dryden Ambulance was paid quarterly instead of half the amount ® in the first payment like the fire contracts. Cl Grantham said they were paid quarterly last: year. Supv Varvayanis seconded the motion and said that the Town should probably contract for the billing in order to receive information. Cl Michaels said that there could be a three party contract. Atty Perkins said that could also be accomplished in Dryden Ambulance's contract. T Allen asked if the Town was going to collect all the money and leave Dryden Ambulance out of it, how will the Dryden Ambulance receive the money. Atty Perkins said there will be records of what was billed and collected and it will be paid over to Dryden Ambulance. D Abbey suggested that if the Town wanted to be involved so heavily in the billing then perhaps the Town should take over the billing. Atty Perkins said the sharing of the proceeds is the complicated part. D Abbey said there seemed to be a lack of trust. Cl Michaels said that it was his understanding that what: he had proposed was what was happening now. T Allen said that the billing is easier than it used to be, but it is still difficult and if the Town was not trusting, perhaps the Town should do t:he billing, keep the proceeds, and pay Dryden Ambulance the $445,000 they had asked for. She said they did the best they could. Supv Varvayanis said the increase in collections Dryden Ambulance, Inc. had no where near covered the increase in costs that they have, and that the Town could go to another contract provider, get better coverage with all advanced services and pay a much lower subsidy. Cl Grantham said the Town could not have an ambulance contract Like the Town of Lansing. Cl Michaels said be does not understand the concern Dryden Ambulance has. There will be three parties (the Town, Dryden Ambulance and Multi -Med) that are completely aware of all the financial information going back and forth. He said Atty Perkins had suggested that the Town keep the status quo in terms of the collected fees being paid to the Ambulance District as they are now, and he doesn't know why it is a concern to continue to do. T Allen said that before the ambulance company got their money in lump sum and now the Town is going with quarterly payments, and a variable on a monthly basis for the billing. This causes a cash flow problem because if the money goes directly to the Town and the Town on a monthly basis writes a. check to Dryden Ambulance, this takes longer. It would be easier for Dryden Ambulance if the money came directly to them. Atty Perkins suggested to help the cash flow and delay the Town could pay them a certain amount per month as a base amount toward the $150,000 and reconcile for the previous month. Cl Michaels amended his motion to say the collection terms and methods to be at the approval of the Supervisor and the Town Attorney. He said he didn't know why it was such a huge issue and there seems to be a practical way to work out where the checks go that satisfies everybody's concerns. He proposes to keep the contract: basically the same, with the amount to be $290,000 spread out over the year, the first $150,000 collected to go to Dryden Ambulance with them paying the collection costs for it, and anything over $150,000 goes to the Town and the Town will pay the collection costs for it. Teri Allen asked if they were to do the billing themselves again, where was the incentive to do a good job and get the most amount of money for the Town. She said if they have to bear the cost of collecting the first $150,000 and they can't afford it, and they take the billing on, where is the incentive? She said it has already been established that: doing the billing on your own is not a good business idea. Supv Varvayanis said that in 2001 they had an $86,000 increase in net assets, they took on about $125,000 in costs, increased the contract fee by somewhere around $200,000 and they should have plenty of money. Page 7 of 13 TB 12-4 -02 Cl Michaels said Dryden Ambulance was a not for profit corporation and their tax returns were available on the internet. He had reviewed them and Dryden Ambulance, Inc. is very well fiscally managed. They have a lot of net assets, their reserves are fully loaded, and they can buy their whole fleet of ambulances over again with cash on hand. He gives them all sorts of credit for how well they have fiscally managed themselves, but states they are not a poverty case. This is not something where the health and safety of Dryden's residents rides on this $22,000 (the estimated cost of billing for the first $50,000). He said that his guess was that when they file their 2002 tax return you'll see a huge increase in their net assets again, and even with the contract as he proposed for 2003 he expects they would have another large increase in net assets. Teri Allen said the difference this year is $180,000 in payroll, and Cl Michaels said that would still leave $237,000 worth of money to fund operations. T Allen said you still had to consider expenses for the building, benefits, running the station, taxes, equipment costs, and supplies. Cl Michaels said that every year Dryden Ambulance's income has greatly exceeded their expenses to the equivalent of a 20 -40% profit margin it they were a for profit corporation. T Allen said the Town had budgeted for $290,000 and anything above that is what they are going to recoup and give back to the Town. She said there really isn't any out of pocket cost for the $150,000. They haven't asked for more than has been budgeted and have agreed on the $290,000. She said the other part of it is based on the job that they do; based on call volume, accuracy of the billing and the number of calls they do. They want to be able to do the best: job they can, not only for the community, but for the Town and the ambulance service itself. She said a big part of it is the billing and she feels you need to be expert at doing it. When they got the billing it was in sad shape and she thinks they have exceeded expectations with respect: to the billing. She said the incentive to do a good job is to go with the best job, and by putting the cost of the billing back on them is a disservice to Dryden Ambulance. Cl Michaels said he hoped it had been expressed that Multi -Med would be a requirement for the billing. Dana Abby suggested a. one lump sum, paid in two installments and the Town could take over the billing. T Allen said they would be willing to submit the PCR's if that was what the Town wanted and then all Dryden Ambulance would be responsible for was doing a good job. That would solve the issue of who gets what and pays for the billing and the incentive would still be there to do a good job and provide as many ambulances as possible when they were needed. Atty Perkins said the confusion comes about because whoever made the proposal that the first $150,000 would go to Dryden Ambulance and then the issue of who pays the costs of billing and collecting that, and is it really $150,000 or is it less than $150,000. He said under the current contract they get $453,540 and bear all the costs of collection. The proposal now seems to be $290,000 plus the net of $150,000 first billed. The motion and amendment as he understands it is that the Town of Dryden will have some arrangement with Multi -Med where the checks will come to the Dryden Ambulance District. Multi -Med will be a service and the service they provide will be to take the information given to them by Dryden Ambulance, process applications for payment, receive checks payable either to the Town of Dryden Ambulance District or the Town and turn over those funds on a regular basis. The Town then pays over to Dryden Ambulance as they receive the money. Atty Perkins said Dryden Ambulance has certain requests that they've made and the Town of Dryden is looking at lost revenue in the costs of collecting it. Cl Michaels said that he had been told that in 2002 Dryden Ambulance would be returning $25,000 to the Town. Dana Abbey said they had hoped to, but he wasn't sure about it now. Cl Hatfield said he does not want the Town to take over the billing again. Page 8 of 13 TB 12 -4a 2 Cl Stelick said that he wanted to make it clear that previous to Dryden Ambulance, Inc. taking over the billing, he was told there was no old money to be found. However, after Dryden Ambulance, Inc. had done their job, they went with Multi -Med to find any old monies that had not been collected. To date they have collected a gross amount of about $16,000 because of Multi -Med's efforts. He said asked if Dryden Ambulance takes over the billing, does the best they can and they have a shortfall, what would be done? Since Multi -Med has taken over the billing income has been consistent and they are doing a good job. He said that he knows Multi -Med is doing what they are paid for. RESOLUTION #222 - AUTHORIZE CONTRACT WITH DRYDEN AMBULANCE, INC. Cl Michaels offered the following resolution and asked for its adoption: RESOLVED, that. this Town Board hereby authorizes the Supervisor to execute a contract with Dryden Ambulance, Inc. to provide ambulance service to the Town of Dryden, subject to approval by the Town Attorney, providing for payment of $290,000 payable in quarterly installments, and collection of the first $1.50,000 billed to be paid over to Dryden Ambulance, Inc., less the expenses of billing/ collecting, and the Town will pay the collection costs for any amounts after $150,000 (collection terms and methods to be approved by the Town Supervisor and Town Attorney), the rest of the terms from the last contract to apply. 211d Supv Varvayanis Roll Call Vote Cl Hatfield No Cl Stelick No Supv Varvayanis Yes Cl Michaels Yes Cl Grantham Yes D Abbey said that he assumed that the terms of this contract would not be acceptable to Dryden ambulance and asked what would happen then. Supv Varvayariis said he thinks it would be better if Cl Michaels, Cl Stelick and Atty Perkins would meet. with Dryden Ambulance. D Abbey said there had been no communication regarding changes. Supv Varvayanis said he had heard for a whole year how they were going to come in at a much lower price, and he told everyone he didn't believe it and it turns out he was right. They came in asking for a higher price and that's what slowed things down. After discussion a meeting was tentatively set for December 6 at 2:00 p.m. at Atty Perkins office. Cl Grantham stated that Kevin McMahon had resigned from the Conservation Advisory Board and she has a resume from Milo Richmond who is interested in filling the unexpired term. She stated he was a natural resource person and would be a valuable member of the CAC. Cl Michaels agreed. RESOLUTION #223 - APPOINT MILO RICHMOND TO CAC Cl Grantham offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby :appoints Milo Richmond to the Conservation Advisory Council to fill the unexpired term of Kevin McMahon (expiring December 31, 2003). 2nd Cl Michaels Roll Call Vote C1 Hatfield Yes C1 Stelick Yes Supv Varvayanis Yes Pagc 9 of 13 TB 12 =4 -02 Cl Michaels Yes isCl Grantham Yes Cl Grantham said she had asked Egner & Associates to provide her with a list of things to consider in site selection in the event the Town chose to put the Town Hall somewhere other than the present site and estimates on renovation and addition to the present building and shared Egner's response with the Board. To renovate the existing and add a 1,600 square feet addition is $380,000 and to renovate and add a 6,000 square feet addition is $1,190,000. The cost of a new building had been estimated at 1.3 to 1.6 million dollars. Cl Stelick said that was before it had determined that the public assembly space had been over estimated because of a misinterpretation of the building code. They have now decided the size can be reduced. With digitizing the records, the size of the vault could also be reduced. Cl Stelick noted that if the present building was renovated there would still be no storage space for equipment for the youth programs. He also noted that if a new hall was built, the Highway Department may be able to utilize the old budding. Jack Bush said that as long as there was room for expansion of the highway facility that would be all right. He also said that perhaps the board should look at relocating the highway facility down on Johnson Road next to where they stockpile the stone. The Fingerlakes Aquaculture building is for sale and perhaps they should look into that. The board further discussed renovating and expanding the current town hall and making do with a smaller building. Cl Grantham will ask Pam Kingsbury to compare that option with the new building originally designed and the cost, considering renovating and expanding at the current: location and the expense, including drainage issues, of a new building at the rear of the existing site. Cl Stelick wants to consider flexibility and make sure that what we build now is usable in the future, noting that technology does not necessarily mean less space. He said that this would be a flexible piece of property if we built another building, but not if the present building was renovated. He also stated that the athletic equipment could be stored in a. separate storage building. Cl Hatfield said that he did not believe a new building would cost much more than renovating and adding on to the existing building, noting that renovating would probably not correct all the problems with the old building. Jack Bush stated he had expressed to the engineers his concerns with the current site and being able to expand the highway facility in the future and any fixture expansion of the torn hall if necessary. He has put $40,000 into a fund toward an addition on the highway barn. It would be on the opposite side from the town hall, forcing parking to the other side. He said there needs to be long range vision and assumption that the Town is going to grow. Cl Grantham said they had estimated 20 years into the future. J Bush suggested the town purchase property on Ellis or Enterprise Drive for the Town Hall, and that would put it in the Town and out of the Village. He cautioned the board to leave room for expansion. Cl Grantham said the building committee would look at the space needs study again and make some adjustments. She would like information from the Highway Superintendent about any proposed expansion and vision for 20 years from now. She would like information from Cl Stelick about recreation equipment needs. She said her preference is to renovate and expand the current building and use the money saved on other facilities and work such as aquifer studies or recreational facilities. Cl Michaels said that he was concerned with what would happen with the people working here while the building was renovated and the costs involved and wondered whether renovation was really cost effective. Cl Hatfield said you should build for what you need now and some extra so that you wouldn't have to add on iii a few years. He doesn't think it would cost that much more for a new building. Supv Varvayanis reported to the board that Stu Berg had notified him that he will be from the Zoning Board of Appeals at the end of the year when his term expires. Cl ® retiring Grantham advised the board that Bruce Osadchey whose term expires at the end of this year Rzige 10 of 13 TB 124 -02 will not be continuing on the Conservation Advisory Council, but she believed the others whose terms are expiring will continue. Supv Varvayanis has been contacted by Ed Marx of the TC planning Dept inyuhing about the status of the DOT facility relocation. He told Supv Varvayanis that the State would like to have a resolution from the board saying the board would work with the Village to get water to the Ellis Drive site. Cl Hatfield suggested a steering committee be formed of members of the Town and Village Boards to work together on the matter. Supv Varvayanis said he had talked with Bob Baxter of Dryden Mutual who indicated something could be worked out and said that he had talked with Senator Seward who assured him that something could be worked out. Cl Michaels reminded the board that the Village had sent a letter to the Town stating they would not be willing to provide water to the Ellis Drive area unless it was annexed to the Village. Cl Stelick and Supv Varvayanis said they thought the Village was willing to work something out. Cl Stelick said that his biggest concern was Dryden Mutual and if they are willing to work on where the DOT is and purchase some property, he'd like to get water out there. Supv Varvayanis said any way they could water to the area works for him and he has previously stated that the use is appropriate there and he would feel uncomfortable putting it on East Main Street, and if Mr. Baxter is happy that is also good. Supv Varvayanis and Cl Stelick offered to serve on the steering committee. Cl Stelick said he'd like to move forward and there is a lot to gain if Dryden Mutual is able to expand and the DOT brings 40 additional people in, it's a positive thing for the Town of Dryden. RESOLUTION #224 - FORM COMMITTEE TO WORK WITH VILLAGE OF DRYDEN IN RELOCATING THE NYS DOT FACILITY Cl Grantham offered the following resolution and asked for its adoption: WHEREAS, Tompkins County Resolution No. 305 (dated December 19, 2000) established the County's interest in effecting the relocation of the New York State Department of Transportation ( NYSDOT) Maintenance Facility from its present location on the waterfront off Third Street Extension in the City of Ithaca, and WHEREAS, Senator James Seward has secured $3.0 million in the 2002 -2003 State Budget to support this project, supplemented by NYSDOT funds of approximately $700,000, with possible additional funding from the sale or lease of the existing property on Third Street, and WHEREAS, the Town of Dryden by Resolution #176 on August 7, 2002, acknowledged that there were several sites in the Town that may be acceptable for relocation of the NYSDOT facility and indicated its willingness to meet with all interested parties, and WHEREAS, as it appears that the most desirable site for the relocation of the NYSDOT facility is on Ellis Drive in the Town of Dryden, just north of the Village of Dryden, Now therefore, be it RESOLVED, that this Town Board hereby appoints Supv Mark Varvayanis and Cl Stephen Stelick to work with representatives of the Village of Dryden as a steering committee to obtain water for the selected site on Ellis Drive. 2c, Cl Stelick Roll Call Vote Cl Hatfield Yes Cl Stelick Yes Supv Varvayanis Yes Cl Michaels Yes Pagellof13 TB 12-4 -02 C1 Grantham Yes Cl Hatfield said that the Town had drilled test wells in the area years ago and was not successful. D Putnam said it was not the volume of the water they found, but the quality. Atty Perkins said he may have some information and can put together a history. Cl Grantham would like USGS to have the information in connection with the aquifer study. Cl Michaels said it would be prudent process to consider other ways of getting water to the site, though it seems the most efficient way would be to hook into the Village's supply and purchase water. Board meetings for January were set for January 2 and January 8, 2003. The Town has received resumes from Matty Hamel of TC3 and Vicki Wilkins of SUNY Cortland for the newly created positions on the Recreation Commission. Board agrees that they will be good additions to the Commission. RESOLUTION #225 - APPOINT RECREATION MEMBERS Cl Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby appoints Matty Hamel to serve on the Recreation Commission with a term to expire December 31, 2004, and Vicki Wilkins to serve on the recreation Commission with a germ to expire December 31, 2003. 2nd C1 Grantham Roll Call Vote Cl Hatfield Yes C1 Stelick Yes Supv Varvayanis Yes Cl Michaels Yes C1 Grantham Yes Cl Hatfield said that they'd had a letter last month from resident of Hurd Road stating that the Highway Superintendent had laid down 22' of blacktop. He has gone out and measured the road in nine different: places and it averaged 20'3" of blacktop. He said the resident had accused the Highway Superintendent of doing everything illegal and wrong and he wanted to go on record as saying that there is not 22' of blacktop on that road. He is sick and tired of hearing all kinds of accusations and when he goes to check it is wrong. Peggy Walbridge of Hunt: Hill Road said she has measured it at 21'12' and 22' so she thinks they have different tape measures. Cl Hatfield said he measured it from dirt on one side to dirt on the other side, and she said she measured from the edge of the pavement to the edge of the pavement. Cl Hatfield said he had too, and it was not 22' any%r *here. P Walbridge said it was more than it vas. Cl Hatfield said it wasn't as the resident stated anyway. With respect to Seeley v Bush, Atty Perkins reported that he had spoken with the Supervisor about having a 50(h) examination and it is yet to be scheduled. Supv Varvayanis told Cl Michaels and Cl Stelick to remember when they went into negotiations with Dryden Ambulance on Friday that there are three providers who are interested in providing service. From the proposals last year, this is by far the most expensive and is the only one that didn't guarantee advanced life support on every ambulance, the only one that had people responding from only one location, the only one that had people not in the ambulance, but carrying a beeper, and in his opinion it is by far the worst. proposal. He said Svc are putting our citizens at risk and spending hundreds of thousands of dollars extra to do it. He doesn't see how it relates to supporting volunteerism. He thinks it is a very warped sense of volunteerism to put citizens at risk, and charge extra to do it. He also pointed out the Page 12 of 13 TB 124wO2 chief of the ambulance asked him last year if he had it in writing if Bm—igs would take 49 volunteers because he had a waiting list of people who wanted to ride on his ambulance, and we have to switch to paid drivers because they can't get one volunteer to drive on a Dryden ambulance. He said that is something that ought to be remembered. On motion made, seconded and unanimously carried, the meeting %vas adjourned at 10:07 p.m. Respectfully submitted, Bambi L. Hollenbeck Town Clerk Page 13 of 13