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HomeMy WebLinkAbout2000-02-09TB 2 -9-00 W TOWN OF DRYDEN REGULAR TOWN BOARD MEETING FEBRUARY 9, 2000 PUBLIC HEARING PROPOSED LOCAL LAW #1 OF 2000 ESTABLISHING THE DRYDEN RECREATION COMMISSION 7:05 p.m. Cl T Hatfield explained that this public hearing to accept comment on the proposed local law, as revised, and asked if there were any comments. There were none and the hearing was left open. SPECIAL PERMIT HEARING PERRY RUPE, 207 SWEETLAND ROAD 7:08 p.m. Mr. Rupe explained that he wished to establish a wholesale catalog business for firearms and supplies at his residence in the second story of his two -car garage. The business would be for anything that could be purchased wholesale. He would purchase them through a catalog for his customers. He does not have a firearms license at the present time, he needs approval from the Town first because of Zoning requirements. He will make application if he receives approval. Janice Hatfield, Sweetland Road - Wondered if his customers would be dealers or individuals and was told they would be primarily individuals, anyone who could legally purchase them. Mr. Rupe will do background checks as required by law. Mr. Rupe will order from catalogs for customers and initially there will be little inventory. Inventory requirements may change according to how successful his business is. Cl Beck suggested that it might be appropriate to have a small amount of inventory for over the counter sales. There will be ammunition for sale on site. No vaults are required for storage of ammunition. There are regulations to be complied with for storage of powder. There will be no storage of powders on site. If a customer ordered some, it would be delivered when it comes in. There being no further questions from the floor, the hearing closed. SITE PLAN REVIEW JOHN CONWAY, FOR PROPERTY AT 1465 DRYDEN ROAD John Conway, of Conway Construction, Town resident - His business is presently located at 602 Hancock Street, Ithaca, New York. He would like to construct a building at 1465 Dryden Road and move his business operations there. They are a small company and would like to construct a 4,000 square foot building on the site. He will have a drainage plan when he applies for a building permit, if he receives site plan approval. The rear of the building will be for storage of building materials. The company has two employees in addition to Mr. Conway. Hours of operation would be approximately 7 a.m. to 3:30 p.m., no Saturdays or Sundays. The building will generally be a place to meet in the morning and for office staff, not Page 1 of 19 TB 2 -9 -00 used as a shop. Mr. Conway has agreed to abide by the sign ordinance. The Board has received communication from Zoning Officer Slater with respect to how Mr. Conway will address the concerns initially expressed by ZO Slater. County Planning has responded. They recommend that mature trees should be retained where possible, that a drainage and erosion control plan should be prepared and that the Town should be aware of a unique natural area located near the site that could be negatively impacted. ZO Slater has identified four unique natural areas and feels that the appropriate drainage and erosion plan would protect those areas and recommends no outside storage of material that could penetrate the ground and /or water. Mr. Conway stated that as a general contractor, most jobs are subbed out and those sorts of items would be handled on the job site and not stored at the facility. The facility would be for administration and some minor storage. Supv Varvayanis asked if there were any other questions from the audience. There were none and the hearing was closed at 7:20 p.m. TOWN BOARD MEETING Present: Cl Ronald Beck, Cl Thomas Hatfield, Supervisor Mark Varvayanis, Cl Deborah Grantham, Attorney Mahlon Perkins. Absent: Cl Charles Hatfield The Board proceeded with review and completion of the short form Environmental Assessment Form for Rupe Special Permit application (in project file). RESOLUTION #86 - SEQR NEGATIVE. DECLARATION - RUPE SPECIAL PERMIT Cl T Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board issue a negative declaration based on the SEQR review for the special permit application of Perry Rupe to establish a catalog sales of fire arms and supplies as a home occupation at his residence at 207 Sweetland Road in the Town of Dryden. This is an unlisted action and the Town of Dryden is the lead agency in uncoordinated review. The Supervisor is authorized to sign all necessary documents. 2nd Cl Beck Roll Call Vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl Grantham Yes The board discussed conditions of Mr. Rupe's special permit. Mr. Rupe agreed that any sign would be placed on the facade of the garage, not to exceed 3' by 5'. It was decided that Mr. Rupe would have permission to carry a limited inventory of accessories and $500 value in ammunition inventory, no inventory of firearms or powder. Any firearms ordered by customers would be locked in a safe until delivered to the customer. The business will be open Tuesday and Thursday evenings from 6 to 9 pm, and Saturdays from 9 am until noon. Mr. Rupe explained the process for background checks required for purchase of firearms. He must provide a serial number when he calls for the background check and so will need to have the firearm. He does not intend to have firearms on hand that could be stolen. 4 Page 2 of 19 TB 2 -9 -00 RESOLUTION #87 - GRANT RUPE SPECIAL PERMIT • Cl Grantham offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby approves the application of Perry Rupe to operate a catalog business for the sale of firearms and supplies at his residence at 207 Sweetland Road in the Town of Dryden and grants the special permit subject to the following conditions: 1. Retail sales shall be limited as follows: No inventory of firearms or powder, and inventory on hand of ammunition shall not exceed a value of $500.00; 2. Sign on the garage shall not exceed 3' by 5' in size; 3. Hours of operation shall be Tuesday and Thursday evenings from 6 to 9 pm and Saturday mornings from 9 am until noon. 4. Standard conditions of approval dated 9 -8 -98 shall apply. 2nd Cl T Hatfield Roll Call Vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl Grantham Yes The Board proceeded with review and completion of the short form Environmental Assessment Form for the Conway Site Plan application (in project file). RESOLUTION #88 - SEQR NEGATIVE DECLARATION - CONWAY SITE PLAN Cl Grantham offered the following resolution and asked for its adoption: RESOLVED, that this Town Board issue a negative declaration based on the SEQR review for the John Conway site plan for 1465 Dryden Road. This is an unlisted action and the Town of Dryden is the lead agency in uncoordinated review. The Supervisor is authorized to sign all necessary documents. 2nd Cl Beck Roll Call Vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl Grantham Yes The board then discussed conditions for approval of the Conway site plan. Standard Conditions of Approval will apply, hours were amended to 7 am to 6 pm Monday through Saturday, secondary containment of chemicals is necessary, best management practices of erosion control shall be maintained during and after construction, Mr. Conway's letter of 2 1- 2000 to Henry Slater shall be incorporated in the approval. Mr. Conway will provide enclosed trash containment and the septic system shall be approved by the Health Department. RESOLUTION #89 - CONWAY SITE PLAN APPROVAL Cl Grantham offered the following resolution and asked for its approval: • RESOLVED, that this Town Board hereby approves the Site Plan of John Conway for 1465 Dryden Road subject to the following: Page 3 of 19 TB 2 -9 -00 1. Standard Conditions of Approval (9 -8 -98) shall apply; 2. Applicant will provide secondary containment of chemicals; is 3. Hours of operation shall be 7 am to 6 pm Monday through Saturday; 4. Applicant shall use best management practices for erosion and runoff during and after construction; 5. Applicant's letter of 2 -1 -2000 to Henry Slater is incorporated. In that letter applicant states the following: a. Novelli Engineering will specify the drainage and erosion control drawing. b. The outside fence will be constructed of an 8'0" wood stockade type with a stain to match the building. C, No elaborate landscape will be specified. Basic topsoil with seeded grass will be installed d. The exterior lighting will have three iridescent can fixtures in the soffit with photocells to light the front of the building. A 400 -watt metal halide lamp ballast mounted above the overhead door, with an adjustable lamp cover, should do a nice job on the parking lot. e. The signage will be on the face of the soffit in white letters (Conway Construction). f. We plan on installing a floor heat system in the new concrete slab. Standard electrical and HVAC units are in the design stage at this time. 6. Trash shall be kept in an enclosed container. 7. Septic system shall be approved by the Health Department. 2nd Cl T Hatfield Roll Call Vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl Grantham Yes Supv Varvayanis asked if anyone would like to speak regarding the proposed recreation law. Steve Stelick, Gulf Hill Road, asked if the Town was looking for a certain demographics on the commission and was told by Cl T Hatfield that the Town was looking for volunteers. Mr. Stelick currently runs the Town of Dryden programs and wondered if there would be any additional funds if additional programs were suggested and added. Cl T Hatfield stated the intent and purpose of the law was to put a communication device in place between the recreation activities currently provided in the Town. Whether the Town could afford to increase funding for any additional activities would have to be addressed in the budget process. Having the recreation commission would be helpful to the Town Board with respect to recommendations. Lisa Stelick feels that the way the law is written the commission would be overseeing the Town of Dryden youth programs. Supv Varvayanis stated the purpose of the commission is to publicize and coordinate the various programs that are going on, not to oversee anything. Cl Grantham pointed out that this applies to all recreation, not only youth recreation. Cl T Hatfield stated the Town would expect the youth recreation commission to be closer to the delivery of those services and in touch with other programs in the community and be in a position to recommend to the Town how those dollars should be allocated. He feels it will evolve on its own, having been involved with the start up the youth commission, into a helpful relationship. Supv Varvayanis asked if there was anyone else who would like to speak with respect to the proposed local law and there was not. 0 Page 4 of 19 TB 2 -9 -00 RESOLUTION #90 - ADOPT LOCAL LAW # 1 OF 2000 Cl T Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby adopts the following Local Law, to be known as Local Law #1 of 2000 as follows: Short Title. 1. This Local Law No. 1 of the year 2000 shall be known as the Town of Dryden Recreation Commission Law. Commission; Membership. 2. There is hereby established the Town of Dryden Recreation Commission to consist of seven (7) members to be appointed and to serve as herein provided.: (a) (b) Ex- officio Member. Members of the Commission shall be appointed by the Town Supervisor subject to the approval of the Town Board; The initial appointment to the Commission shall be as follows: 2 members - term of 3 years whose terms shall expire December 31, 2002 2 members - term of 2 years whose terms shall expire December 31, 2001 2 members - term of 1 year whose terms shall expire December 31, 2000 1 member - who shall be the currently serving Athletic Director or equivalent from Dryden Central School who shall serve as long as he or she is employed at that position 3. The Town Supervisor shall be an ex- officio member of the Commission. 4. The Commission shall annually elect from their membership a chairman and secretary who shall serve for one (1) year terms. Rules. 5, The Commission shall adopt rules governing its procedure, which rules shall be submitted to the Town Board and approved by the Town Board prior to the time such rules (or any amendments thereto) shall become effective. Page 5 of 19 TB 2 -9 -00 Compensation; Expenses. 6. Members of the Commission shall serve without compensation except that they shall be reimbursed for their mileage and other disbursements pursuant to established Town policy. 7. (a) The Recreation Commission shall be responsible for the oversight and operation of the Town of Dryden Recreation Program and such other programs as, from time to time, the Town Board shall authorize, including but not limited to: American Red Cross Summer Swim Program, Summer Recreation Program and Youth Football, Youth Wrestling and Youth Basketball. (b) The Commission shall establish rules and regulations for participation in such events, shall annually submit budget requests to the Town Board and shall recommend entities or persons with whom the Town shall contract for recreation services. (c) The Town Board recognizes that it is important to have a comprehensive, local recreation program for Town residents including its youth. In order to provide coordinated services, the Recreation Commission shall advise the Town Board on the suitability of appropriate recreation and youth programs and the advisability and costs of providing or contracting for recreation and youth services. In doing so the Commission shall, whenever feasible, attempt to arrange with other municipalities cooperative services or programs in providing and delivering recreation and youth programs. (d) The Town Board intends that the Commission will be a forum which encourages communication between the residents of the Town, the town community centers and the volunteer and school organizations that support recreation programs with the Town. In order to provide coordination of activities, encourage participation in activities and to assist in maximizing the value of these activities, the Recreation Commission shall: advise the Town Board on the suitability of programs desiring to be listed on the Town's web site and /or included in other Town publications, survey the Town to identify all organizations providing recreation services, encourage the development of volunteer coordinated recreation activities, provide the Town Board, the Village Boards of Trustees, and the town community centers with copies of the minutes of its meetings and provide a forum for hearing and deciding issues that may cause a conflict between recreation programs, their providers or residents when required. Prior Approval Required. 8. No act taken by the Recreation Commission shall bind the Town Board nor shall any Town monies be committed by the Recreation Commission without the prior approval of the Town Board. Annual Report. 9, The Commission shall report annually in January of each year to the Town Board its activities for the preceding year including matters in which it has devoted a substantial amount of attention. Such report shall include monies expended compared to amounts budgeted, recommendations for enhancement of existing programs or creation of new programs and an outline of its program goals for the coming year. Such report shall also include such other items as may be required by the Town Board. Effective Date. is TB 2 -9 -00 41 10, This local law shall take effect following its adoption and as provided in the Municipal Home Rule Law, and it is further RESOLVED, that the Town Clerk is hereby directed to file the same with the Department of State of the State of New York, 2nd Cl Grantham Roll Call Vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl Grantham Yes F... CITIZENS PRIVILEGE OF THE FLOOR The Tompkins County Communications Upgrade Project was presented by Barbara Blanchard chair of the committee, Sheriff Peter Meskill, Fire Chief Brian Wilbur of the Ithaca Fire Department, Jack Miller of the Fire Coordinator's Office, Captain Joseph Vitale of the Sheriffs Department, and Lee Shurtleff. (Several volunteer fire fighters representing local fire -1. departments were also present.) Peter Meskill - left videotape put out by the Federal Government about communications and why they "can't talk ". Explained that the various agencies cannot communicate in long • distances and different areas because of the topography and lack of a good systems. They cannot communicate with each other (in relation to Fire, EMS, police, public safety providers through the County). They do not have the ability to communicate over long distances and in some parts of the County, very short distances. A communications problem is faced on a regular basis. They are concerned about the safety of the providers as well as the public. The inability to effectively communicate can be distracting to the public safety providers. Many areas geographically are affected throughout the County. It occurs in some of the most heavily populated areas. The ability to communicate is lost in Pyramid Mall. The agencies are presently unable to communicate with each other and messages must be relayed through the respective bases. Lee Shurtleff - There are a presently fewer number of volunteers (1200 now, 1800 in 1972) providing services to a greater population. In 1999 there were 10,000 fire and emergency medical service calls. Advanced medical support began in 1978, causing a greater use in radios to communicate with doctors. Efficient operations require a unified communication system. Presently there are 60 radio frequencies used in County government alone. There are 14 different transmitting sites, plus boosters in Groton, Speedsville and Newfield for the pagers. This is a patchwork built in a piece -meal fashion. This system provides about 65% radio coverage (for mobile radios) throughout the County. There are critical areas where there is little communication, in the deep valleys in Groton, Lansing, along the lakeshores and throughout the southern part of the county. Ellis Hollow is a problem area and becoming increasingly populated. The County began looking at this problem in 1993 or 1994 when it became clear they were going to lose some radio frequencies. Coverage cannot be improved with what is presently used. The solution is an 800 megahertz radio system, specifically allocated for public safety usage. Motorola has provided a plan for high level coverage and adequate frequencies, with the lease number of transmitting sites possible. They • have a proposal and it has been evaluated by an independent consultant. They do not feel there is an alternative, nor could it be done with fewer transmitting sites. Page 7 of 19 TB 2 -9 -00 Jack Miller - Distributed information to board members regarding trunking radio and coverage. The present system is not efficient. The new system will utilize 10 frequencies of 800 megahertz simulcast system. The number of transmitting sites will be reduced to 9 from 14. The system will maximize coverage and minimize the number of towers necessary. 800 megahertz is recommended for public safety. It will be a backbone system in the county that will allow any and every agency in the County that uses communications access, allowing for 400 different users and up to 4,000 talkers. It will provide an efficient communications link. This will not be an analog system. Mr. Miller explained what removal of a site would do to the system. Barbara Blanchard - The County will try to move quickly on this project now. A lot of time has been spent putting it together. Different groups are dealing with different aspects, financial, environmental, etc. In the next few months the procurement document will be prepared in order to bid it. The environmental review will be done and the sites will be secured. A resolution will be sought from the County Board after all the Towns have been visited, some time in March. Brian Wilbur - The current system presently has many problems. Communication problems have been encountered while trying to fight fires, etc. He cannot establish reliable communications in his vehicle from his home on Ellis Hollow Road until he approaches the Town of Dryden line. Feels this new system is not a luxury, it is a necessity. Audience member asked how many of the 9 sites would be new sites and was told six would be new sites. It does not appear that existing cell towers can be utilized as they would provide inadequate coverage and were often built for one user. The County is hoping that it can offer its towers for co- location. Margaret Walbridge - Wondered how quickly the technology will be obsolete and is whether it will actually do 90 -95% coverage. She was told that the estimated life is 20 years and is sized so that it will handle an adequate number of responders. The bid put out will be a performance specification. The successful bidder will have to provide 95% coverage and will be held strictly to that. Testing will be done throughout construction. Margaret Walbridge - What is the price and who is paying for it? Barbara Blanchard - The taxpayers in Tompkins County will be the major payers. The County is seeking grants for this type of project, although it will probably be mainly available for helping people upgrade their radios. The estimate is 8.5 million dollars. By the time they get through the procurement document and working through the more finite definition of the project etc, a solid number will be available some time in October during budget time. Supv Varvayanis noted that the individual departments will have to purchase radios and Ms Blanchard is hoping to find some outside assistance to help with that. Perhaps it would make sense to put together a bigger package based on inventory and who needs what and bid it out together. It could be a shared, matching grant kind of approach. The timeline, providing things move forward as planned, is about two years. Supv Varvayanis stated he had heard that if we didn't put the system in place by April 2002, we would loose the frequencies. Jack Miller said that is correct, but if we make a sincere effort we could probably get an extension. Robin Seeley asked if there would be a tower at the Hanshaw Road /Neimi Road site and was told that it was not one of the sites. They are still looking at getting the signal out of that site. Ms Seeley asked if one of the towers could not be sited as planned whether the others Is TB 2 -9-00 • would need to be moved and was told they would need to be moved. Steve Whicher, Tompkins County Assessment, addressed the Board regarding the recent county -wide revaluation and distributed information. The project is currently being completed and will be put in place for the 2000 roll. Notices will be going out to property owners in the next few weeks. For most of the Towns in the County it has not made a big difference. However there is a major problem in the Town of Dryden. The numbers in the presentation are best estimates with respect to what the final roll will.look like. The percentage of the roll for each property class in the County is basically the same. In the Town of Dryden the residential portion of the roll has dropped about $800,000. There were some market areas that were adjusted downward, because people were complaining that they were assessed too high. Where there is a real problem is with special franchise and utility accounts. The utility portion is primarily the gashne, CNG, and CNG had a very large depreciation. adjustment. The County has advisory appraisals from the State of New York for special franchise accounts and for the CNG accounts. The CNG account was actually adjusting by almost ten million dollars. Mr. Whicher reviewed those adjustments and refused to put the values on the roll. He put about half of the depreciation on. CNG was pretty understanding about it, however CNG has been sold and so it may not work out well. A sale can be beneficial when you compare the purchase price with the assessment. He feels comfortable with what he did, but would not be "- surprised to be in Court over it. The report indicates that approximately 60% of the people in Tompkins County will experience little or no shift. 231/o will experience a negative shift in their tax liability from 10- 25%. We need to remember that the star program is only in its second year, and the star exemption will increase from 10,000 to 20,0000. All in all it will not be a major impact on the taxpayers in the County. • In the Town of Dryden, the residential portion of the roll is about 600/x, seeing little or no shift. 85 -909/o will see a negative shift. This is reasonable. All the farm applications are not in so they cannot really compute their assessments perfectly. There are two major exemptions for farms, the agricultural land exemption and the agricultural building assessment. The chart indicates existing exemptions applied to the new assessment. Overall as a percentage of the roll for the County they are less than 21/61 Calculations are as close as possible, but do not include special districts. Every taxpayer in the County will receive a full disclosure notice with a cover letter that explains it. Single family residential properties in the Town of Dryden increased from $102,000 to $104,100. Overall the Town has decreased, but single family residential properties have increased a little bit. Division of Assessment has user - friendly computers available to members of the public who wish to look up information on their properties. Steve Whicher addressed the Board with respect to the disability exemption available to residents should the Board decide to adopt a local law. The exemption parallels the senior citizen exemption (but is for persons under 65 years of age) and there are currently six people in Dryden who would qualify. It runs around $150,000 to $200,000 in assessed value, relatively nothing as far as taxes go in the cost to the Town, but is a very important program to those persons with the disabilities who own their home. He feels it is a social responsibility that we have as citizens. It is not an expensive program, but is incredibly effective for those who qualify. This is for persons with long term disabilities and the program is narrowly defined (designation by Social Security, designated as blind, etc). A public hearing would need to be held on the proposed local law, and if it can be adopted by April, Mr. Whicher would see that our residents could take advantage of it for the • coming tax year. Page 9 of 19 TB 2 -9 -00 CITIZENS PRIVILEGE OF THE FLOOR Marshall Taylor - Distributed information regarding upcoming water events. The Tompkins County Museum is opening two exhibits, Walking the Watershed - Photographs of Six Mile Creek and Celebrating the Towns of Tompkins County, emphasizing the water dependent industries in the Town of Dryden. The Water Resources Council and Tompkins County Planning Department has received the data on the official aquifers of the County. Maps have not been published yet. It is available for planning town projects, etc. Mike Lane has put together a committee which has looked at reorganization of the Water Resources Council. It has made recommendations and one of those involves the Town of Dryden either receiving greatly modified or losing its representation on the County Water Resources Council. They are reorganizing the Council and no Town will have a direct representative to the Council. The Fall Creek Watershed Committee is holding a meeting on February 15 in Virgil. At the end of January 26 persons attended a water quality monitoring workshop held on how to get citizens doing monitoring in the Fall Creek Watershed. Six more attended a later workshop in Virgil. On February 24 from 7 to 9 pm there will be workshop entitled Water Quality: What is it and What Affects It. It will be sponsored by the Cayuga Lake Watershed Network and held at the Cayuga Nature Center. There will be very informed speakers there talking about local issues. There will be a workshop held in Wysox, Pennsylvania, entitled Empowering Watershed Groups on March 18. Mr. Taylor is planning to attend and invited anyone who was interested in attending to ride with him. COUNCIL PRIVILEGE OF THE FLOOR Cl Grantham - She and Barbara Caldwell have spoken regarding the joint education for the Planning and Town Boards on the special permit authority. They believe it would be better to ask County Planning to organize the workshop that would be open to the rest of the County and provide a formal, full scale workshop. Mrs Caldwell has two requests with respect to the Master Plan: A map of all the water and sewer in Town, including the Villages (Dave Putnam to provide); and the aquifer data that the USGS has (Cl Grantham is securing). Draft maps will be presented next week by the County. Cl Grantham distributed a draft of a proposed resolution regarding the State Forest Master Plan, written after meeting with the Friends of Hammond Hill, and requested that it be placed on the agenda for the March meeting. Cl Grantham would like to pass a resolution similar to the one recently passed in Danby (and distributed to Board members). Cl T Hatfield agrees an effort should be made for Towns to be able to control speeds on town roads. Atty Perkins explained that historically the reason that other municipalities (excepting cities and villages) don't have control is that the State does not want to restrict transportation, but encourage free- flowing transportation and use of the roads. He feels it is certainly something that the Association of Towns and Association of Counties should be looking at. The State would still maintain control of state roads. Is Page 10 of 19 TB 2 -9-00 • RESOLUTION #91 - PROMOTE LOCAL CONTROL OF SPEED LIMITS ON LOCAL ROADS Cl Grantham offered the following resolution and asked for its adoption: WHEREAS, speed limits are a concern in many areas in the Town and County, and WHEREAS, the uniform state speed limit of 55 miles per hour is often inappropriately high on many local roads, and WHEREAS, the New York State Department of Transportation has exhibited great reluctance to lower speed limits on local roads when requested to do so, and WHEREAS, the local governments are better positioned to work with their residents to set speed limits on local roads and more likely to be responsive to their residents' concerns, and WHEREAS, the Association of Towns is well positioned to advance the passage of ., enabling legislation by the State Legislature, now be it RESOLVED, that the Town Board of the Town of Dryden requests that the Association Towns pursue the enactment of legislation by State legislators that would enable local governing bodies to set the speed limits on local roads under their jurisdiction, and be it further RESOLVED, that the Town Clerk is directed to convey a copy of this resolution to other municipalities in New York State, inviting them to support this request. 2nd Cl T Hatfield Roll Call Vote ATTORNEY C1 Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl Grantham Yes Atty Perkins - When preparing the ambulance and fire contracts it was discovered that the Board did not make certain determinations after it held public hearings last Fall. (proposed resolution distributed) This is something done annually in order to contract with the Slaterville Volunteer Fire Company for general ambulance service. We contract with them because there is a small portion of the southern part of the Town of Dryden covered by Slaterville and they are dispatched through E911. This is a token given to them for serving that part of the Town of Dryden. RESOLUTION #92 - AUTHORIZE CONTRACT WITH SLATERVILLE VOLUNTEER FIRE COMPANY INC. FOR AMBULANCE SERVICE DETERMINATION WHEREAS, the, Town Board caused notice of public hearing to be published in The Ithaca Journal, the official newspaper of the Town of Dryden on October 28, 1999, to 'consider the advisability of adopting a resolution, in accordance with the provisions of Section 209 -b of Page 11 of 19 TB 2 -9 -00 the General Municipal Law, authorizing the SLATERVILLE VOLUNTEER FIRE COMPANY, INC., to furnish general ambulance service for all of the residents of the Town of Dryden, and 0 WHEREAS, a public hearing pursuant to such notice was held on November 4, 1999, and which said notice of hearing described: (1) the general ambulance service which is proposed to be furnished; (2) the area to be served; (3) the names of the fire company affected; (4) the time and place within the Town where such hearing will be held; and (5) that all persons residing within the area to be served or persons, firms and corporations owning real property within the area to be served, or persons, firms and corporations whose business interests or employment would either be benefitted or adversely affected, whether or not a resident or owner of real property within the area to be served shall have the right to be heard in person or by representative at the public hearing, and at which public hearing it was pointed out that the Town of Dryden was served by several other Fire Companies which did not provide general ambulance service to the area proposed to be served by the Slaterville Volunteer Fire Company, Inc. and the understanding between the Town and the Slaterville Volunteer Fire Company, Inc., was that the fire protection contract is to be entered into principally for the furnishing of general ambulance service in the area to be served by Slaterville Volunteer Fire Company, Inc. in the Town of Dryden, and WHEREAS, the matter was fully considered and discussed by the Town Board and all persons present at the time of such hearing were given an opportunity to be heard with respect thereto and their statements considered by the Town Board, and WHEREAS, the Town Board deems it in the public interest to authorize the furnishing of such fire protection and general ambulance service and to enter into an agreement therefor with SLATERVILLE VOLUNTEER FIRE COMPANY, INC., for the consideration of FOUR THOUSAND ONE HUNDRED DOLLARS ($4,100.00) for one (1) year, to be paid on or before February 15, 2000 and WHEREAS, the consent of SLATERVILLE VOLUNTEER FIRE COMPANY, INC. to furnish general ambulance service has been obtained, and NOW, AFTER HEARING AND CONSIDERING THE STATEMENTS MADE AT THE PUBLIC HEARING: on motion of Councilperson Thomas Hatfield, seconded by Councilperson Ronald Beck, it is RESOLVED, that the Town Board hereby finds, in accordance with the provisions of Section 209 -b of the General Municipal Law, that it is in the public interest to authorize the furnishing of such fire protection and general ambulance service for the said residents of the Town of Dryden, and it is further RESOLVED, that such fire protection and general ambulance service shall be furnished subject to the rules and regulations as shall be prescribed by SLATERVILLE VOLUNTEER FIRE COMPANY, INC., and approved by the Town Board of the Town of Dryden, and it is further RESOLVED, that within ten (10) days after the date of the adoption of this resolution the Town Clerk shall cause a certified copy thereof and the determination on which it is based to be filed in the Office of the Clerk of the County of Tompkins together with the consent of SLATERVILLE VOLUNTEER FIRE COMPANY, INC., and it is further RESOLVED, that the Town Supervisor be, and he is hereby authorized to execute an agreement between the TOWN OF DRYDEN and SLATERVILLE VOLUNTEER FIRE COMPANY, Page 12 of 19 TB 2 -9 -00 INC., for such general ambulance service for the consideration of the payment by the Town of • FOUR THOUSAND ONE HUNDRED DOLLARS ($4,100.00). The vote on the adoption of the foregoing resolution was as follows: Supervisor M. Varvayanis - yes Councilperson T. Hatfield - yes Councilperson D. Grantham - yes Councilperson R. Beck - yes Atty Perkins will be meeting with Kevin Ezell to get the mapping done for the codification of the zoning ordinance. That is the only thing that remains to be done before it is presented. They will create each zoning map and each change, by parcel, so that the changes in the zones over the years and the effective dates will be readily available. This will aid in determining such things as non - conforming uses. Cl Grantham inquired about Atty Perkins' bill for work regarding the Cortland Road Sewer District. He explained that he had assisted the Town Clerk in dealing with an attorney whose was seeking some relief from his special assessment. He requested a meeting with the Town Clerk to go over billing and procedures to find out why he had a $10,000 bill which had not been paid and why it was relevied on the taxes. At the meeting the different between a benefit assessment and a bill based on consumption was explained. Supv Varvayanis asked if the Town Board could come for meetings a half hour earlier for the purpose of reviewing the vouchers. Dianne McFall would be available to answer any questions. The Board indicated that it was a good idea and they would be willing to do that. Atty Perkins also explained, with respect to his monthly bill, that he had spoken with a mobile home park owner who wondered what the Town's past policies had been with respect to the purchase of facilities which were privately installed and which subsequently became part of a Town water district. He explained that in the past the Town had entered into agreement with Wilcox Press where if the Town wanted to extend water and sewer services it could purchase the facilities as a previously agreed upon figure. It saves the Town money because it is buying at a fraction of what it would cost to put them in. TOWN CLERK Cl Grantham requested a number of changes on the January 5, 2000 minutes. Copies were distributed to the Board and it was decided to wait on approval of those until the Board could review the proposed changes. On motion of Cl Grantham, seconded by Cl T Hatfield, and unanimously carried, the minutes of the January 12, 2000 meeting were approved. B Hollenbeck has spoken with the postmaster currently in charge of the Dryden Post Office regarding a bulk mail permit. The cost is $100.00 per year and there is a one time charge of $100.00 for the indicia. The biggest savings is in sealed, presorted material. The tax bills because of their format would not qualify for a great deal of savings. The permit could be used for mailing the questionnaires for the master plan project. RESOLUTION #93 - AUTHORIZE CLERK TO OBTAIN POSTAL PERMIT AND INDICIA • Supv Varvayanis offered the following resolution and asked for its adoption: Page 13 of 19 TB 2 -9 -00 RESOLVED, that this Town Board hereby authorizes the Town Clerk to take the necessary steps to obtain a postal permit and indicia for the Town of Dryden. 2nd Cl T Hatfield Roll Call Vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl Grantham Yes Clerk's monthly report and trial balance for tax collection have been distributed to Board members. RESOLUTION #94 - APPROVE ABSTRACT # 102 Cl T Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby approves Abstract # 102, vouchers #71 through #141, totalling $704,395.28. 2nd Cl Grantham Roll Call Vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl Grantham Yes In December the Board approved the water rates for Bolton Point. The agreement was distributed for Board signature. 0 Clerk shared a note received with payment of a tax bill from residents of Ringwood Road. It read "As I pay these taxes I think about the fun my husband and I have had riding our bikes on the Dryden Lake rail trail. Thank you." ENGINEERING Dave Putnam distributed a letter regarding the dry hydrant at the NYSEG Pump House. Dave will meet with the Chiefs of the Fire Departments and discuss the matter with them. The alternative would be to build an intake structure in the creek, which is a fairly difficult and expensive thing to do. The NYSEG site is a.nonconforming lot in the flood plain and they are trying to get rid of it. It would be a benefit to the Town to have the lot, but NYSEG needs to be contacted and the matter discussed with them. It is not possible to work out the costs until more details are obtained. Cl T Hatfield and Supv Varvayanis will serve as a committee to further investigate procuring the NYSEG site. ZONING OFFICER ZO Slater - Distributed monthly report. In January there were six calls for fire analysis. ZO Slater explained that the Fire Departments contact the building department during or after a fire. The building inspector reviews the incident with the fire chief and then must make a determination whether to allow occupancy or use of the equipment involved. If occupancy cannot be continued, the Red Cross is contacted and then finds appropriate lodging for the residence until there is clearance to occupy the premises again. 0 Page 14 of 19 TB 2 -9 -00 o No correspondence has yet been received relative to the Finger Lakes Stone matter. No further action has been necessary at the Ottenschot lot. The Varna Community Association has resolved its critical issues, a few minor issues remain. Zoning Board Attorney Randy Marcus has requested a clarification of the definition of "multiple residence ". ZO Slater believes the intent was to be consistent with the State Building Code and a multiple dwelling should be declared a structure that is dwelling units contained within four walls and a common roof, or something of that nature. The applicant in this matter has proposed a cluster housing project and ZO Slater believes it is good planning and there is room in our zoning for that. Perhaps concentrated cluster ought to also be considered for areas where municipal water and sewer services are available. ZO Slater suggested that the Planning Board needs to be aware that if it should acquire special permit and site plan authority it will be imperative that they make every effort to attend meetings, because in the past they have not always had a quorum. Also the Town Attorney and Town Engineer should be present at those meetings and that should be considered. The Board agreed that a multiple residence should be defined and requested that Atty Perkins provide the appropriate language for the revision. The Zoning Board of Appeals would like to know if the Town would consider amending the Zoning Ordinance and in certain circumstances permit flag lots in other than a subdivision to occur rather than entertain individual variances for flag lot projects. The Board was asked to do this in the past and took no action. ZO Slater will obtain a policy from Lansing with respect to flag lots. Cl Grantham is inclined to leave the matter as is, subject to individual case review. Cl Grantham distributed a memo to the Board regarding a subdivision on Brooktree Lane. A resident has brought to her attention the possibility that the subdivision had not been completed and did not conform with the final plat. ZO Slater, Cl Grantham and Peggy Walbridge (on Town Board & liason to Planning Board at the time the subdivision was approved) met at the site. It appears to Cl Grantham that the drainage management was not completed. Another lot has been sold and a building permit has been issued. The two issues are: the subdivision itself and the administrative procedures, enforcement, etc of the building department. ZO Slater would like guidance from the Town Board. Cl Grantham feels if the subdivision is not complete he should not be issuing building permits and should be enforcing completion of the subdivision. She feels procedures in the zoning department need to be addressed. ZO Slater has begun to look into the situation after becoming aware yesterday that there was concern regarding this. He has spoken with the developer and briefly discussed it with Dave Putnam and Atty Perkins. He is not in a position at this point, given the amount of time he's had to look into the situation, to make any recommendations to the board. Because of the weather the conditions of the site are not easily determined and he would like to continue to investigate the situation. He is not prepared to make a recommendation at this time. Peggy Walbridge - Feels it is clear, though there is a foot of snow on the ground, that there are no swales where they are supposed to be. She had a shovel and Henry looked out and said there is no swale there. There is supposed to be one from Hunt Hill Road across to the creek. There are clearly no swales going from Hunt Hill Road to Brooktree. There have not been detention ponds. The manhole that was done on Ellis Hollow Road and Hunt Hill is not the detention pond that is supposed to be in the corner and clearly no work has been done on • a retention pond. The Town Board was not supposed to accept the road and let Sutton o$' with the bond. The bond was to get the work done and clearly it has not. She believes ZO Slater Page 15 of 19 TB 2 -9-00 admitted that this morning and feels that trying to wait until Spring to see whether the swales are there is purposely putting it off. Knowing the conditions that the Planning Board specifically put down, action needs to be taken now. Supv Varvayanis - Believes the Town should not issue more building permits until we know and the Board agrees. The memo that ZO Slater noticed that the driveway may be on an adjoining lot. ZO Slater - The developer agrees that the driveway needs to be moved. The problem is that it comes in on the wrong side of the drainage easement. We discovered that earlier this week and we have taken steps with respect to that. Mr. Sutton feels that he has done what was required of him other than an issue with Brooktree Lane which he was supposed to resolve last summer. He indicates he is ready and willing to do that, but he doesn't believe it should be done this time of year. Cl Grantham - We need to make sure that one way or another that the conditions of his subdivision approval were met and building permits should not be issued until that is determined. ZO Slater - There is always the potential for litigation and we need to be sure what ground we stand on when we make a decision. Three of us are not prepared to make that decision with what we have initially discovered. Peggy Walbridge pointed out that the Planning Board minutes specifically state that this has to be done. The plat specifically shows everything. The engineering reports talk about them. (She will provide copies of the engineering report she refers to.) Cl T Hatfield - The developer has stated that he feels he has complied with all the requirements with the exception of one item on Brooktree and we need to find out if that is a true statement. We need to rely on our staff to get to the bottom of it as we have in the past. ZO Slater - Typically we do look up subdivision information prior to issuing a building permit, but I don't believe it happened in this case. Peggy Walbridge - The Board should go over the zoning department's process so that we don't get into this problem in the fixture to safeguard the town and the people in it. A group should work with Henry to make sure that the process is protecting everyone. ZO Slater - There has never been any policy with the Town as to how our office should conduct itself, nor any other office. We should have policies and processes and procedures to follow. Most of the stuff I have lived through and I didn't need to look it up. Now somebody else is doing it and it is my shortcoming that Kevin didn't do that. I accept the responsibility of why that didn't get done. Peggy Walbridge - You approved the other building permits in the subdivision. ZO Slater - Correct, and that troubles me. Why did we do that? I don't think it was through oversite. There is more to this situation than meets just a quick casual look. We would like to uncover the entire situation and know where we stand and whether it is the correct place to be standing. Peggy Walbridge - Requested that the results be reported at a Town Board meeting. Supv Varvayanis - I think we'll have to discuss this at the March meeting. Page 16 of 19 TB 2 -9 -00 DEPARTMENT OF PUBLIC WORKS Jack Bush - Last month I talked about selling five vehicles and buying four new ones and advertising them for bid. Time became an issue and I don't want to lose the ability to take advantage of the state contract on these vehicles and request allowing the purchase of a 3/4 ton pickup for the DPW on state contract. RESOLUTION #95 - ACQUIRE TRUCK ON STATE BID Cl T Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby authorizes the purchase of a 3/4 ton pickup truck for the Department of Public Works via state contract. 2nd Supv Varvayanis Roll Call Vote HIGHWAY DEPARTMENT Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl Grantham Yes Jack Bush is requesting the purchase of a 3/4 ton pickup on state bid and the purchase of two 1 -1 / 2 ton cab and chassis on state bid. RESOLUTION #96 - ACQUIRE TRUCKS ON STATE BID Cl T Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby authorizes the purchase of a 3/4 ton pickup truck and two 1 -1 / 2 ton cab and chassis for the Highway Department via state contract. 2nd Supv Varvayanis Roll Call Vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl Grantham Yes J Bush - Would like to authorization to seek bids for a cab and chassis, with fifth wheel and snow plow equipment, without plow and wing. The purpose is to replace the tractor that we currently have and one dump truck. Cost is covered in the budget and by not getting the plow and wing he would stay under his budgeted amount. There will be a spare truck and the plow and wing from it can be transferred. RESOLUTION #97 - AUTHORIZE BID PROCESS FOR HIGHWAY DEPARTMENT PURCHASE Cl T Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby authorizes the Highway Superintendent to prepare bid specifications and seek bids for a cab and chassis, with fifth wheel and snow plow equipment, without plow and wing. 2nd Cl Beck Roll Call Vote Cl Beck Yes Page 17 of 19 TB 2 -9-00 Cl T Hatfield Yes Supv Varvayanis Yes Cl Grantham Yes J Bush - Would like to purchase a computer. The Board authorized purchase of a computer last year to be shared between the Highway Department and mapping. The computer is not big enough or fast enough to accomplish necessary tasks. The Highway Department will keep the old computer and the new one will be used by mapping. The computer will also be utilized in the summer intern project. The intern will be provided through the RSMS program. One of the conditions of that is they must have access to a computer. RESOLUTION #98 - AUTHORIZE COMPUTER PURCHASE Cl T Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby authorizes the purchase of a computer at a cost not to exceed $1200.00 to be used for mapping purposes. 2nd Cl Grantham Roll Call Vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl Grantham Yes The Agreement to Spend Town Highway Funds was signed by Board members. The supervisor received a letter from Mr. Ross at TC3 and asked that it be addressed by Jack. Jack has written a response (board has copy), but has not yet heard from Mr. Ross. Manpower has provided someone for office help in the Highway Department. He is working from 9:30 until 1:30 and comes in earlier on payroll days. J Bush is asking for the Town's support in the summer intern program. The cost is approximately $10 to $12 /hour and we would have to provide a pickup truck, access to a computer and a few other things. The intern will work on the RSMS program; They will evaluate all the roads and help to formulate a five year plan. RESOLUTION #99 - SUPPORT SUMMER INTERN PROGRAM FOR THE HIGHWAY DEPARTMENT Cl Grantham offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby supports the Summer Intern Program for the Highway Department. 2nd Cl T Hatfield Roll Call Vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl Grantham Yes The paramedics report has not been received. • Page 18 of 19 TB 2 -9 -00 Cl T Hatfield and Cl Grantham will be on a committee to go through any resumes • received for the Recreation Commission, and make recommendations at the March meeting. Cl Beck asked about the status of the scoping document for the Varna H project. Supv Varvayanis indicated that the time has been extended to February 18. Cl Grantham is going to make comments and submit them to the Supervisor. Cl Beck suggested that after it is completed we will need to take the initiative to have some of our own engineering reports done and not rely on the applicant. On motion of Cl Grantham, seconded by Supv Varvayanis and unanimously carried, the meeting was adjourned at 10:50 p.m. Respectfully submitted, Bambi L. Hollenbeck Town Clerk Izor gemerelffig D Name - {Please Print) Town cf ®rvden Town Board Meeting February 9, 2000 \x.�1� #;5,4v�2 W ql Z r Address W \ 7T�k u Ax I c `t? L,, LUkr&� C/Z(e R 0 - 4 4,yv 5 /Z 0 141 Nsff A--vu PN, O