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HomeMy WebLinkAbout1999-Organizational meeting 01- 6TB 1-6 -99 TOWN OF DRYDEN ORGANIZATIONAL MEETING JANUARY 6, 1999 The Organizational meeting was called to order at 6:40 p.m. Present: Cl Ronald Beck, Cl Thomas Hatfield, Cl Charles Hatfield, Cl Deborah Grantham, Supv. James Schug, Attorney Perkins Absent: none RESOLUTION #1 .RULES OF PROCEDURE Cl Beck offered the following resolution and asked for its adoption: RESOLVED; that this Town Board use Town Law Section #63 2nd CI T Hatfield Roll call vote - all voting yes RESOLUTION 92 SALARY SCHEDULE Cl T Hatfield offered the following resolution and asked for its adoption: RESOLVED, that the salaries of the elected Town Officials be set for the year 1999 as follows: Supervisor $ 8,900 Councilman (4) 2,100 ea. Highway Superintendent 61679 Town Clerk 140000 Town Justice Clauson 11,790 Town Justice Valentinelli 8,265 2nd Cl C Hatfield Roll call vote -all voting yes RESOLUTION #3 SALARY PAYMENT Cl C Hatfield offered the following resolution and asked for its adoption: RESOLVED, that salaried employees of the Town of Dryden will be paid weekly, hourly employees and paramedics will be paid bi- weekly, the Supervisor and Council will be paid monthly and other appointed employees will be paid annually. 2nd Cl Grantham Roll call vote - all voting yes RESOLUTION #4 TELEPHONE CREDIT CARDS Cl Grantham offered the following resolution and asked for its adoption: RESOLVED, that the telephone credit cards be renewed for the year 1999 for the Town Supervisor and Town Attorney. 2nd Cl Beck Roll call vote - all voting yes RESOLUTION 45 MILEAGE Cl T Hatfield offered the following resolution and asked for its adoption: RESOLVED, that the mileage will be paid to the Town Officials, including election inspectors, at a rate of 30 cents per mile when using their own car for official town business other than town meetings or travel to and from the job site. 2nd Cl C Hatfield Roll call vote - all voting yes Page I of 18 e r TB I -6-99 RESOLU'1'I.ON #6 DESIGNATE OFFICIAL BANKS Cl C Hatfield offered the following resolution and asked for its adoption: e RESOLVED, that the Town-Board designate the. First National-Bank of.Dryden and the Tompkins County Trust Company as the official banks for the Town of Dryden for the year 1999. 2nd Cl Grantham Roll call vote - all voting yes RESOLUTION #7 OFFICIAL ADVERTISING Cl Grantham offered the following resolution and asked for its adoption: RESOLVED, that this Board designate The Ithaca Journal for official advertising for the year 1999. 2nd Cl Beck Roll call.vote -.all voting yes RESOLUTION 48 ADVANCE PAV119CENT OF UTYLITI_ES Cl Beck offered the following resolution and asked for its adoption: RESOLVED, that this Town Board authorize the Supervisor to pay in advance of the audited claims the utility bills, all claims to be presented at the next regular board meeting. 2nd Cl T Hatfield Roll.call vote - all voting-yes RESOLUTION 49 SERVICE OFFICER/FIRE WARDEN Cl T Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town. Board. appoint the-Supervisor as Service Officer and Fire Warden for the year 1999. 2nd Cl C Hatfield Roll, call vote - all voting yes RESOLUTION #10 SPECIAL FUND ASSESSMENT ADMINISTRATION Cl C Hatfield offered the following resolution and asked for its adoption: RESOLVED, that the Town Supervisor has the power and duties of administration and supervision of the Town of Dryden on Special Assessment Fund functions to be performed on behalf of the Town Board for the year 1999. 2nd Cl Grantham Roll call vote - all voting yes RESOLUTION #11 PAYMENT OF CONTRACTS Cl Grantham offered the following resolution and asked for its adoption: RESOLVED, that the Supervisor be authorized -to pay the Fire & Ambulance Contracts for the year 1999 as per the budget and contracts. 2nd Cl Beck Roll call vote - all voting yes RESOLUTION #12 SUBDIVISION CONTROL OFFICER & MULTIPLE RESIDENCE INSPECTOR Cl Beck offered the following resolution and asked for its adoption: RESOLVED, that this Town Board appoint Henry- Slater as Subdivision.Control Officer and Multiple Residency Inspector for the year 1999. 2nd Cl T Hatfield Roll call vote - all voting yes I'ti gc 2 of 18 -r 0 RE OLU RON 413 LICENSOR FOR GAMES OF CIiANCE s TB 1 -6-99 Cl T Hatfield offered th e following resolution and asked for its adoption- RESOLVED, that this Town Board appoint Bambi Flollenbeck as licerrsor for Games of Chance for the year 1999 - 2nd GI C Hatfield Roll call vote - all voting yes RESOLUTION #14 PET' V CA SM Cl C Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board authariae a petty cash fund for the Town Clerk ri ot to exceed $100.00, and Receiver of Taxes and Assessments not to exceed 5100.00, petty cash as needed for postage meter, and Justice petty cash fund not to exceed $100,00 for the year 1999, 2nd Cl Grantham Roll call vote - all voting yes RESOLUTION 91.5 COURT CLERK DI Grantham offered the following resolution and asked for its adoption., RESOLVED, that this Town Soard appoint Jean Ryan as Senior Court Clerk for the year 1998 at a salary of 31,000 for a 40 hour work week as per the budget. 2nd Ci Beck Roll call vote - all voting yes RPSOLUTION 416 COURT CLERK Cl Beck offered the following resolution and asked for its adoption_ RESOLVED, that this Town Board appoint Debra Smiley as Court Clerk for the year 1999 at a salary of 22,950 for a 40 hour work week as per the budget. 2nd Cl T Hatfield Roll call vote all voting yes RESOLUTION #17 REC'E1 ER OF TAXES & ASSESSMENTS Cl T HaMeJd offered the following resolution and asked for its adoption: RESOLVED, that this Town Board appoint Bambi Hollenbeck as Receiver of Taxes and Assessments at a salary of 6,000 far the year 1999 as per the budget. 2nd Cl C Hatfield Roll call vote - all voting yes RESOE IFTION #19 APPO NT DEPUTY RI CE] VER O1± TAXES &ASSES W ENTSITO N CLERK Cl C Hatfield offered the following resolution and asked for its adoption= RESOLVED, that this Town Board, appoint Wanita Baldwin as Deputy Town Clerk & Deputy Receiver of Taxes & Assessments at a salary of $11,900 for a 20 hour week for the year 1999 as per the budget - 2nd Cl Grantham Roll call vote - all voting yes RESOLUf ION 019 APp01LINT DEPUTY RECEtVF9 OF TAXES &ASSESS141- XNTSIFOWIV CURK CJ Grantham offered the following resolutfon and asked for its adoption; RESOLVED, that this Town board appoint Linda oodin as Deputy Town Clerk & Deputy Receiver of Taxes & Assessments to be paid 510,00 per hour for the year 1999- 2nd Ci Beck Roll call vote - all voting yes I'agc 1 of 18 TB 11-6-99 RESOLUT [ON #2Q At'MINT.IDEPtTTY REC FIVER OF TAXES & ASS E4SSNIFN Srr()V4N CURT< Cl Beck offered the following resolution and asked for its adoption, RE OWED, that this Town. Board appoint Stephanie- Zedili as Deputy Town Clerk.& Deputy Receiver of Taxes and Assessments to be paid $10,00 per hour for the year 1999. 2nd Cl T Hatfield Roll calf vote - all voting yes RESOLUTO.ON #21 ASSISTANT BUDGET O'PFI.C'ER Cl T Hatfield offered the fallowing resolution and asked for its adoption: RESOLVED, that th is. Town Board- appoint Dianne W.Fall as the assistant Budget Officer at a salary of 5,950 for the year 1999 as per the budget. 2nd Cl D Hatfield Rofl call vote - all voting yes :111'CSO.LUT11.0N 42 CONTRACT TOWN ATTO,RINE Cl is Hatfield offered the following resolution and asked for its adopton: RE O LVE Dy that -this Town. Board contract with-Mahlon R. Perkins ss the Town Attomey at the rate of $1,054 per month for the year 1999 to do regular agreed upon Town-business. All- other. business will be billed at a rate of $125 per hour as per contract - 2nd CI Grantham Roll -call vote - all voting. yes RESOLUTION 423 ENGINEERING Cl Grantham offered th e following resolution and asked for its adoption: RE OLVED, that.this_Town. Board- conW act. with. T -- - _Miller -P- D..f or- engineering.services for the year 1999 as needed. 2nd Cl beck Roll call Vote - all votirtg yes .RESOLUTION' 424 INSPECTORSNACRINE CUSTO1DL"S 16eck offered the following resolution and asked for its adoption: RESOLVED, that this Town. Board, authorize.payment.ta.the_elecban inspectors -who. work -in 1999 as.. followsq $60.00 for primary day, $45 -00 for registration, $100.00 for election day, $10,00 for inspector class, $10,00 for each machine_class, and. S.1.0.00 -per. chair. Each machine_custodian will receive - $35.00 per machine setup. 2nd Cl T Hatfield Roll call vote - all voting yes ICE- SOLUTION #25 EUBLI.0 WORKS SUP ERINTENIDENT Cl T Hatfield offered th e following resolution and asked for its adoption; RESOLVED, that this Town Board appoint Donald A. Gilbert as. the. Public Works. Superintendent at a salary of $ 1.00 for the year 1999 as per the budget - 2nd Cl C. Hatfield Roll call vote - all voting. fires RESOLU` [ON 426 C.LEAKINO CCD1VTRAC%T Cl C Hatfield offered the following resolution 'and asked for its adoption: RESOLVED; that this Town- Board - appoint Debbie Foote as- the - cleaning person for the Town Hall for the year 1999 to be paid at the rate of $45-00 per week for three (3) haurs per week, 2nd C1 Grantham Roll Call vote -ail voting yes Amk page: 4 of 19 TB 1-6 -99 RESOLUTION 427 APPOINT BINGO INSPECTOR Cl Grantham offered the following resolution and asked for its adoption: RESOLVED, that this Town Board appoint Linda Woodin as Bingo Inspector for the year 1999 in the amount of $150.00 to be paid annually. 2nd Cl Beck Roll call vote - all voting yes RESOLUTION #28 DOG CONTROL CONTRACT Cl Beck offered the following resolution and asked for its adoption: RESOLVED, that this Town Board contract with the S.P.C.A. in the amount of $ 15,600 for the year 1999 to be paid monthly. 2nd Cl T Hatfield Roll call vote - all voting yes RESOLUTION 929 DEPUTY -HIGHWAY SUPERINTENDENT Cl T Hatfield offered the following resolution and asked for its adoption: RESOLVED, that since the Highway Superintendent has failed to appoint a deputy, the Town Board hereby appoints Jack A. Bush as Deputy Superintendent of Highways, to serve at the pleasure of the Town Board, at an annual salary of $38,150. 2nd Cl C Hatfield Roll call vote - all voting yes RESOLUTION 430 SECRETARY - BOOKKEEPER tUGHWAY DEPARTMENT is Cl C Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board appoint Teri McFall as the Highway Department Secretary- Bookkeeper for the year 1999 at a salary of $20,375 as per the budget. 2nd CI Grantham Roll call vote - all voting yes • RESOLUTION 431 GADABOUT Cl Grantham offered the following resolution and asked for its adoption: RESOLVED, that this Town Board authorize payment to Gadabout at a rate of $ 5,387 for the year 1999 as per the budget when the funds are available. 2nd Cl Beck Roll call vote - all voting yes RESOLUTION #32 T. C. SENIORS & DRYDEN SENIORS Cl Beck offered the following resolution and asked for its adoption: RESOLVED, that this Town Board authorize payment of $3,460 to T.C. Seniors and $500 to the Dryden Seniors for the year 1999 as per the budget when the funds are available. 2nd Cl T Hatfield Roll call vote - all voting yes R.ESOLUT.ION 933 RECREATION AND YOUTH SERVICES ADMINISTRATION Cl T Hatfield offered the following resolution and asked for its adoption: RESOLVED, that the Town of Dryden appoint Wanita Baldwin as the administrator for recreation and youth services for the year 1999 at a rate of $10.15 per hour. 2nd Cl C Hatfield Roll call vote - all voting yes Page 5 of 18 TB 1=6i 99 RESOLUTION #34 PURCHASING OFFICER • Cl C Hatfield offered the following resolution and asked for its adoption: RESOLVED, thatthe Town of_Dryden_appoint_Ted McFall.as the. Purchasing Officer at a salary of $6,000 for the year 1999 as per the budget. 2nd CI Grantham Roll call vote - all voting yes RESOLUTION 435 S0lTTHW0R01'H; LIBRARY Cl Grantham offered the following resolution and asked for its adoption: RESOLVED; that the Supervisor be authorized-to pay_the Library.Contract_in the amount of $4,300 for the year 1999 when the funds are available. 2nd Cl Beck Roll call vote - all voting yes RESOLUTION #36 LEARNING WEB Cl Beck offered the following resolution and asked for its adoption: RESOLVED, that the Supervisor be- authorized to. pay Leaming_W. eb in.the amount.of_$ 1,648.00 for the year 1999 when the funds are available. 2nd Cl T Hatfield Roll call vote - all voting yes RESOLUTION #37 DISPLACED 1140MENUKERS Cl T Hatfield offered the following resolution and asked for its adoption: RESOLVED, that the Supervisor be authorized to pay Displaced Homemakers Center of Tompkins • Center in the amount of $463.00 for the year 1999 when funds are available. 2nd Cl C Hatfield Roll -call vote - all-voting yes. RESOLUTION #38 APPOINT TOWN HIS'T'ORIANS Cl C Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this-Town Board appoint Elsie. Gutchess &.Lawrence..Beach.as Town Historians to be annually paid $100 each for the year 1999. 2nd Cl Grantham Roll call vote - all voting yes RESOLUTION 1#39 DRYDLN HISTORICAL SOCIETY Cl Grantham offered the following resolution and asked for its adoption: RESOLVED, that this Town Board authorize. payment to the Dryden Historical-Society in the amount of $1,100 for the year 1999 as per the budget when the funds are available. 2nd Cl Beck Roll. call vote -all voting yes RESOLUTION 440 BUILDING CODE OFFICER/ZONING OFFICER Cl Beck offered the following resolution and asked for its adoption: RESOLVED; that this Town Board appoint.Henry. Slater as. Building Code Inspector &.Zoning Officer for the year 1999 at a salary of $42,490 as per the budget. 2nd Cl T Hatfield Roll call vote - all voting yes Pa 6 c6of18 • TB 1 �0- 9`I RESOLUTION tW 1 APPOINT ASSISTANT BUILDING CODE OFFICERIZONING OFFICER Cl T Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board appoint Kevin Ezell as assistant Building Code Officer & Zoning Officer at a salary $28,840 for the year 1999 as per the budget, 2nd Cl C Hatfield Roll call vote - all voting yes RII+;SOLUTION 942 APPOINT SECRETARY TO ZONING OFFICER & CEO Cl C Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board appoint Wanita Baldwin as Secretary to the Zoning Officer & Code Enforcement Officer at a salary of $11,090 for the year 1999 for a 20 hour work week as per the budget. 2nd Cl Grantham Roll call vote - all voting yes RESOLUTION 443 APPOINT SITE .PLAN REVIEW SECRETARY Cl Grantham offered the following resolution and asked for its adoption: RESOLVED, that this Town Board appoint Bambi Hollenbeck as secretary to the Site Plan Review Board for the year 1999 at a rate of $10.15 per hour as per the budget. 2nd Cl Beck Roll call vote - all voting yes RESOLUTION #44 PLANNING BOARD CHAIR Cl Beck offered the following resolution and asked for its adoption: RESOLVED, that this Town Board appoint Barbara Caldwell as the Planning Board Chair for the year ® 1999 at a rate of $400 to be paid annually as per the budget. 2nd Cl T Hatfield Roll call vote - all voting yes RESOLUTION #45 APPOINT PLANNING BOARD & ZBA SECRETARY Cl T Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board appoint Jean Ryan as secretary for the Planning Board & Zoning Board of Appeals for the year 1999 at a rate of $10.15 per hour. 2nd Cl C Hatfield Roll call vote - all voting yes RESOLUTION #46 ZONING BOARD OF APPEALS CHAIR Cl C Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board appoint Charles Hanley as the Zoning Board of Appeals Chair for the year 1999 at a rate of $400 to be paid annually as per the budget. 2nd Cl Grantham Roll call vote - all voting yes RESOLUTION #47 SPECIAL, DISTRICT ADMINISTRATION Cl Grantham offered the following resolution and asked for its adoption: RESOLVED, that the Town Supervisor has the power and duties of administration and supervision of the Town of Dryden on Special Improvement District functions to be performed on behalf of the Town Board. 2nd Cl Beck Roll call vote - all voting yes 0 Page 7 of 1 R TB 1-6i 99 RESOLUTION #48 ITIGHWAY SALARIES 0 Cl Beck offered the following resolution and asked for its adoption: RESOLVED, that all highway employees will be paid in a range not to exceed $13.40 per hour for the year 1999. 2nd Cl T Hatfield Roll call vote - all voting yes RESOLU'T'ION #49 CLOT111 -ING ALLOWANCE Cl T Hatfield offered the following resolution and asked for its adoption: RESOLVED, that the Highway Superintendent and Department.of Public Works Superintendent be authorized to have the full time permanent highway and department of public works employees purchase work clothing in an amount not to exceed $125.00 each for the year 1999. Cl C Hatfield Roll call vote - all voting yes RESOLUTION #50 PURCHASE OF SMALL. TOOLS CI C Hatfield offered the following resolution and asked for its adoption: RESOLVED, that the Highway Superintendent be authorized to purchase small tools not to exceed $4,000.00 for the year 1999. 2nd Cl Grantham Roll call vote - all voting yes RESOLUTION 451 APPOINT PLANNING BOARD MEMB =ER CI Grantham offered the following resolution and asked for its adoption: RESOLVED, that this Town Board reappoint Gordon Deibler to the Dryden Planning Board whose term will expire on Dec. 31 st 2005. 0 2nd Cl Beck Roll call vote - all voting yes RESOLUTION 452 APPOINT ZONING BOARD OF APPEALS ATEMBER Cl Beck offered the following resolution and asked for its adoption: RESOLVED, that this Town Board reappoint Alan (Nick) LaMotte to the Dryden Zoning. of Appeals Board whose term will expire on Dec. 31 st 2003. 2nd Cl T Hatfield Roll call vote - all voting yes RESOLUTION 453 APPOINT IDA MEMBER Cl T Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board reappoint Tony Palumbo to the Dryden Industrial Agency whose term shall expire on Dec. 31st 2003. 2nd Cl C Hatfield Roll call vote - all voting yes RESOLUTION #54 MANDATORY JUSTICE SCHOOLING Cl C Hatfield offered the following resolution and asked for its adoption: RESOLVED, that the Justices be.authorized to attend training schools during the.year 1999 and be reimbursed for actual expenses. 2nd CI Grantham Roll call vote — all voting yes Psse 8 of 18 0 TB 1=0 -99 or catalog pricing Estimated Amount of Public Works Contract (under $20,000) Method under $1,000 No action required $11000 - $9,999 2 Written/fax quotations $10,000 - $19,999 3 Written/fax quotations, written requests for proposals A good faith effort shall be made to obtain the required number of proposals or quotations. If the purchaser is unable to obtain the required number of proposals or quotations, the purchaser will document the attempt made at obtaining the proposals. 4. Documentation is required of each action taken in connection with each procurement. 5. Documentation and an explanation are required whenever a contract is awarded to other than the lowest responsible offerer. This documentation will include an explanation of how the award will achieve savings or how the offerer was not responsible. A determination that the offerer is not responsible shall be made by the purchaser and documented. 6. Pursuant to General Municipal Law Section 104- b(2)(f), this procurement policy recognizes circumstances when, or types of procurements for which, in the sole discretion of the purchaser, the solicitation of alternative proposals or quotations will not be in the best interests of the TOWN. Those types of procurements include: a. Professional services or services requiring special or technical skill, training or expertise. The individual or company must be chosen based on accountability, reliability, responsibility, skill, education and training, judgment, integrity, and moral worth. These qualifications are not necessarily found in the individual or company that offers the lowest price and the nature of these services are such that they do not readily lend themselves to competitive procurement procedures. In determining whether a service fits into this category the TOWN BOARD shall take into consideration the following guidelines: (a) whether the services are subject to State licensing or testing requirements; (b) whether ® substantial formal education or training is a necessary prerequisite to the performance of the services; and (c) whether the services require a personal relationship between the individual and municipal officials. Professional or technical services shall include but not be limited to the following: services of an attorney; services of a physician; technical services of an engineer engaged to prepare plans, maps and estimates; securing insurance coverage and /or services of an insurance broker; services of a certified public accountant; investment management services; printing services involving extensive writing, editing or art work; management of municipally owned property; and computer software or programming services for customized programs, or services involved in substantial modification and customizing of prepackaged software. b. Repair of equipment and machinery and maintenance items i.e.: toner, ribbons, oil filters, nuts & bolts etc. These can be specialized items. The purchaser will obtain at least two verbal, written, faxed..or catalog prices. It is up to the purchaser which product to purchase. c. Emergency purchases pursuant to Section 103(4) of the General. Municipal Law. Due. to the nature of this exception, these goods or services must be purchased immediately and a delay in order to seek alternate proposals may threaten life, health, safety or welfare of the residents. This section. does. not. preclude alternate. proposals if time permits. d. Purchases of surplus and secondhand_goods from any source. If alternate proposals are required, the purchaser is allowed to purchase surplus and secondhand goods at auctions or through specific advertised sources where the best prices are-usually obtained. Prior Town Board.approval is required.for amounts over $1,000.00 7. This policy shall go into effect immediately and will be reviewed annually. 2nd CI T Hatfield Roll Call vote - all voting yes RESOLUTION #57 TOWN OF DRYDEN PURCHASE ORDER SYSTEM CI T Hatfield offered the following resolution and asked for its adoption: RESOLVED; that this Town Board adopt the following purchase order system for the Town of Dryden for the year 1999. • Page 11 of 18 TB 1-6-99 TOWN OF DRYDEN PURCHASE SYSTEM 1) A requisition form must be submitted -to the..budget officer by- employees needing to place an order for materials, supplies or services. 2) The budget officer will check to be sure sufficient funds are available. a) If sufficient funds are available the requisition form is given to the purchase officer who will prepare the purchase order and return it to the requisitioner for ordering. b) If funds are not available the budget officer will reject the request and ask the Town Board for approval to transfer funds if they are available and if the item is- needed within the current budget year. c) If bidding is necessary the budget officer will ask for approval of the Town - Board -to- bid -and then have the appropriate employee prepare the bid specifications. d) If per the procurement policy-quotes-are. necessary, the requisitioner will be- notified, and the. quotes will be. placed with the purchase order. 3) No items will be- received or-services-used by any_ employee_ unless a- purchase order_is.in place.. 4) The purchase orders, quotes if necessary, packing slips and invoices will be given to the purchasing officer who will check them for accuracy. The purchase orders with backup-material will then. be. given to-the Town. Clerk's Office for entry and preparation for Town Board payment approval. 5) No purchase orders will be necessary-for utilities,.bilis from other municipalities,. legal. services,_roubne. engineering services, water and sewer billings, election services, jury expenses, law book expenses, softwarelhardware contracts and insurance_ payments.. If there is.any_doubt.please check with _the- budget_ officer. 6) The purchasing officer will_ receive.copies.of all contracts and-special resolutions of the board._ A purchase order will be made for each of these specific cases - 2nd CI C Hatfield Roll call vote - all voting yes RESOLUTION 458 TOWN OF DRYDEN 14AZA_RD MATERIALS PLAN Cl C Hatfield offered the following resolution and asked for its adoption: RESOLVED; that this Town Board approve the HazMat Plan as presented and copies of the amended • pages be distributed as per the plan. 2nd Cl Grantham Roll call vote - all voting yes RESOLUTION 059 TOWN OF'DRYDEN EMERGENCY PREPAREDNESS PLAN Cl Grantham offered the following resolution and asked for its adoption: RESOLVED; that this Town Board approve the Emergency Preparedness Plan as presented and copies of the amended pages be distributed as per the plan. 2nd Cl Beck Roll call vote - all voting yes RESOLUTION #60 TOWN OF DRYDEN .DRUG AND ALCOHOL POLICY Cl Beck offered the following resolution and asked for its adoption: RESOLVED; that this Town Board approve the Drug and Alcohol Policy for the Town of Dryden and include it as part of the Town of Dryden Employee Information and Policies Guide. 2nd Cl T Hatfield Roll call vote - all voting yes RESOLUTION #61 TOWN OF DRYDEN EMPLOYEE INFORMATION AND POLICIES Cl T Hatfield offered the following resolution and asked for its adoption: RESOLVED; that this Town Board approve the Town of Dryden Employee Information and Policies Guide and distribute to each employee. 2nd CI C Hatfield Roll call vote - all voting yes Pagc 12 of 18 • TB 1 -6 -99 RESOLUTION #55 INVESTMENT POLICIES /GUIDELINES FOR TOWN OF DRYDEN CI Grantham offered the following resolution and asked for its adoption: RESOLVED, that the objectives of the Investment policy of the Town of Dryden are to minimize risk; to insure that investments mature when the cash is required to finance operations; and to insure a competitive rate of return. In accordance with this policy, the Supervisor is hereby authorized to invest all funds including proceeds of obligations and reserve funds in: - Certificates of Deposits issued by a bank or trust company authorized to do business in New York State; - Time Deposit Accounts in a bank or trust company authorized to do business in New York State: - Obligations of New York State; - Obligations of the United States Government; - Only reserve funds may be invested in Obligations of the Town of Dryden. All other Local Government officials receiving money in their official capacity must deposit such funds in negotiable order of withdrawal accounts. All investments made pursuant to this investment policy shall comply with the following conditions: 1. COLLATERAL a. Certificates of Deposits shall be fully secured by insurance of the Federal Deposit Insurance Corporations or by obligations of New York State or obligations of the United States or obligations of federal agencies the principal and interest of which are guaranteed by the United States, or obligations of New York State local governments. Collateral shall be delivered to the Town of Dryden or a custodial bank. The market value of collateral shall at all times equal or exceed the principal amount of the certificate of deposit. Collateral shall be monitored no less frequentty than quarterly. b. Collateral shall not be required with respect to the direct purchase of obligations of New York State, obligations of the United States, and obligations of federal agencies the principal and interest of which are guaranteed by the United States Governments. 40 2. DELIVERY OF SECURITIES a. Payment shall be made by or on behalf of the Town of Dryden for obligations of New York State, obligations the principal and interest of which are guaranteed by the United States. United States Obligations, certificates of deposits, and other purchased securities upon delivery thereof to the custodial bank. All transactions shall be confirmed in writing. 3. WRITTEN CONTRACTS a. Written contracts may be required for the purchase of all certificates of deposits. 4. DESIGNATION OF CUSTODIAL BANK a. The First National Bank of Dryden and Tompkins County Trust Company both chartered by the State of New York are designated to act as custodial banks of the Town of Dryden's investments. 5. FINANCIAL STRENGTH OF INSTITUTIONS a. All trading partners must be credit worthy. Their financial statements must be reviewed annually by the Supervisor to determine satisfactory financial strength or the Supervisor may use credit rating agencies to determine credit worthiness. b. Investments in time deposits and certificates of deposits are to be made with banks or trust companies. Their annual reports must be reviewed by the Supervisor to determine satisfactory financial strength. 6. OPERATIONS, AUDIT AND REPORTING a. The Supervisor or Deputy Supervisor shall authorize the purchase and sale and execute contracts for certificates of deposits on behalf of the Town of Dryden. b. At the time independent auditors conduct the annual audit of the accounts and financial affairs of the Town of Dryden, the independent auditors shall audit the investments of the Town of Dryden for compliance with the provisions of this investment policy. c. Within sixty (60) days of the end of each of the first three quarters of the fiscal year, the Supervisor shall prepare and submit to the Town Board a quarterly investment report, which indicates the new investments, the inventory of existing investments and such other matters as the Supervisor deems appropriate. Nagc 9 of 18 TB 1-6 -99 d. Within 120 days of the end of the fiscal year, the Supervisor shall prepare and submit to the Town Board an . annual investment report; recommendations for change in these investment guidelines; the results of the annual independent audit, the investment income record; and such other matters as the Supervisor deems appropriate. At least annually, at the Organizational meeting of the Dryden Town Board, the board shall review and amend, if necessary these investment policies. The provisions of these Investment Guidelines and any amendments hereto shall take effect prospectively and shall not invalidate the prior selection of any Custodial Bank or prior investment. 2nd CI Beck Roll call vote - all voting RESOLUTION #56 PROCUREMENT POLICY Cl Beck offered the. following resolution and asked for its adoption: RESOLVED, that the TOWN of DRYDEN does hereby adopt the following procurement policy which is intended to apply to all goods and services which are not required by law to be publicly bid. 1. a. Every purchase to be made must be initially reviewed to determine whether it is a purchase contract or a public works contract. b. Once. that determination is made, a good faith effort shall be made to determine whether it is known or can reasonably be expected that the aggregate amount to be spent on the item of supply or service is not subject to competitive bidding; taking into account past purchases and the aggregate amount to be spent in a year. c. The following items are not subject to competitive bidding pursuant to Section 102 of the General Municipal Law: purchase contracts under $10,000 and public works contracts under $20,000; emergency purchases; goods purchased from agencies for the blind or severely handicapped; goods purchased from correctional institutions; purchases.under State and county contracts; and surplus and secondhand purchases from another governmental entity. • d. The decision that a purchase is not subject to competitive bidding will be documented in writing by the individual making the purchase. This documentation may include written or verbal quotes from vendors, a memo from the purchaser indicating how the decision was arrived at, a copy of the contract indicating the source which makes the item or service exempt, a memo from the purchaser detailing the circumstances which led to -an . emergency purchase, or any other written documentation that is appropriate. e. This policy will apply to all equipment.rentals. made throughout the..year with prior. Town Board approval per rental. 2. All goods and services which are -the subject -of this procurement policy_will be- secured -by use-of-written. requests for proposals, written quotations, verbal quotations, or any other method that assures-that-goods will be purchased at. the. lowest price and. that.favoritism. will be. avoided,.except.in the following circumstances: purchase contracts over $10,000 and public works contracts over $20,000; goods purchased from agencies for the - blind. or correctional institutions.pursuant to.Section 175 -b. of the. State Finance Law; goods purchased from correctional institutions pursuant to Section 186 of the Correction Law; purchases under State contracts pursuant to Section 104 of the General Municipal Law; purchases under county contracts pursuant to Section 103(3) of the Genera I- Municipal Law; or purchases pursuant.to. subdivision.6_of this policy._ 3. The time and-documentation required to_purchase goods. and services under $1,000.00 through this. policy may be more costly than the item itself and would therefore not be in the best interests of the taxpayer. In addition, it is not likely that such de minimis contracts would be awarded based on favoritism. The following are the, minimum requirements necessary for purchases and/or equipment rentals when the amount to be expended in any one year exceeds $1,000 as required by this policy in order to achieve the highest savings: Amount of Purchase Contract or Rental (under $10,000) Method under $1,000 No action required $1,000 - $4,999 2 Verbal. quotations or catalog pricing $5,000 - $9,999 3 Written /fax quotations, written requests for proposals Page 10 of 18 TB 1-6-99 • REESOIXTION 1462 TOWN OF DRYDEN .FAIR HOUSING Cl C Hatfield offered the following resolution and asked for its adoption: RESOLVED; that this Town Board designate Supervisor Schug as the Fair Housing Officer to coordinate all actions of the Fair Housing Plan. 2nd Cl Grantham Roll call vote - all voting yes RESOLUTION 463 SECURITY COURT OFFICER CI Grantham offered the following resolution and asked for its adoption: RESOLVED; that this Town Board appoint James Milewski as the court security officer at a rate of $20.00 per hour for the year 1999. 2nd CI Beck Roll call vote - all voting yes RESOLUTION #64 PARAMEDICS - full time CI Beck offered the following resolution and asked for its adoption: RESOLVED; that this Town Board appoint Doug Smith a rate of $10.90 per hour and Kathleen Perkins at a rate of $10.00 per hour for the year 1999. 2nd CI T Hatfield Roll call vote - all voting yes RESOLUTION #65 PARAMEDICS - part time Cl T Hatfield offered the following resolution and asked for its adoption: RESOLVED; that this Town Board appoint Erik Verfuss, Ken Thompson, Justin Norfleet & Nathan Paddock as the part time paramedics at a rate of $9.65 per hour for the year 1999. 2nd CI C Hatfield Roll call vote - all voting yes RESOLUTION #66 PUBLIC WORKS SECRETARY /CLERK CI C Hatfield offered the following resolution and asked for its adoption: RESOLVED; that this Town Board appoint Teri McFall as the Secretary/Clerk at a salary of $6,000 for the year 1999 as per the budget. 2nd CI Grantham Roll call vote - all voting yes RESOLUTION #67 PUBLIC WORKS CI Grantham offered the- following resolution and asked for its adoption: RESOLVED, that Public Works employees be paid in a range not to exceed $ 13.50 per hour for the year 1999. 2nd CI Beck Roll call vote - all voting yes RESOLUTION #68 TOWN BOARD MEETING SCH- E.DULE Cl Beck offered the following resolution and asked for its adoption: RESOLVED, that this Dryden Town Board hold its regular meetings on Wednesday, January 13, 1999, Wednesday, February 3, 1999 and the second Tuesday of every other month beginning at 7:30 p.m. 2nd Cl T Hatfield Roll call vote - all voting yes • 1 ane 13 of 18 TB 1-6-99 RESOLUTION 969 SUVERVISOR'S CONFIDENTIAL SECRETARYL1130OKKEEPER • Cl T Hatfield offered the following resolution and asked for its adoption: RESOLVED, that the Dryden Town Board authorize a salary of $32,200 to the Supervisor's Confidential Secretary- Bookkeeper appointment for the year 1999 as per the budget for a 40 hour week. 2nd Cl C Hatfield Roll call vote - all voting yes RESOLUTION #70 FAIR HOUSING PLAN Cl C Hatfield offered the following resolution and asked for its adoption: RESOLVED, that the Dryden Town Board adopt the following Fair Housing Plan for the year 1999. 2nd CI Grantham Roll call vote - all voting yes FAIR HOUSING PLAN TOWN OF DRYDEN JANUARY 1999 Introduction The Town of Dryden received a 1995 and 1998 Small Cities CDBG grant to undertake a housing rehabilitation project in the Town- The Town anticipates further participation in the Small Cities program. As part of U.S. Department of Housing and Urban Development regulations for grantees, the Town must "take actions to affirmatively further fair housing." This Fair Housing Plan describes actions the "Town will undertake to meet this requirement. is Town .Profile 1. Location The Town of Dryden is located in the Finger Lakes region of New York State, and is part of the Southern Tier East Regional Planning and Development Board service area. The Town includes two villages, Dryden and Freeville. The center of the `.'own is approx. 40 miles southwest of Syracuse and 45 miles northwest of Binghamton. 2, Population The 1990 population of the Town of Dryden was 13,251,_ with 1,908 persons located in the Village of Dryden and 437 persons located in the Village of Freeville, for a total of 10,906 located outside the incorporated areas. The Town's population increased by 1,095,. or mne.(9) percent between 1980 and 1990, a slightly larger increase than the County's increase of eight (8) percent during the same period. A small portion of the Town. with 979 persons is located in the Ithaca Urban Area, the remainder of the Town is rural (12,272 persons). The Village of Dryden, the Town's largest.incorporated place, has 1,908 residents, or 14.4% of the Town population. Dryden's population is largely white, with 12,783 (96.5 %) of the population being white. Asian and Pacific Islanders are the Largest_ethnic minority in the Town, with 194 persons (1.5 %). There are also 187 Blacks, 55 American Indians, Eskimos, Aleuts, and 131 persons of Hispanic origin in the Town. Tompkins County is 90% White, 5.5% Asian and Pacific Islander, 3.3% Black, 0.3% American Indian Page 14 of 18 0 TB 1-6-99 • and 1.5% Hispanic, according to the 1990 U.S. Census. 3. Income Characteristics The Town had a per capita income of $12,850 based on 1990 U.S. Census data, and a median family household income of $39,578. Ten (10) percent of the persons in the Town of Dryden were below the poverty line in 1990. Six (6) percent of the households in the Town were on public assistance. Tompkins County had a per capita income of $12,709 in 1990, and a median family household income of $37,874,. according to the U.S. Census. Seventeen (l 7) percent of the persons in the County were below the poverty line in 1990, and four and a half (4.5) percent of the persons were receiving public assistance. 4. Land Use The Town of Dryden covers 94 square mules, which is 14 percent farmland and 10 percent forest lands. Commercial and industrial uses in the 'Town are largely concentrated along State .Routes 13 and 366, which go through the Town. The population density of Dryden is 141 per square mile. 5. Housing Characteristics The 1990 Census indicates there were 5,362 housing units in the Town of Dryden, of which 5,037 were occupied and 325 (6.1 %) were vacant_ Thirty (30) percent of the housing of the housing in the Town was renter- occupied, and seventy (70) percent was owner - occupied. Units included 2,901 single- family homes (54.1%), 951 units in structures with two to nine units, and 236 units in structures with more than 10 units. There were 1,190 mobile homes in the Town in 1990 (22.2 %). 6. Substandard Housing Conditions There is no current, definitive data on housing conditions in the Town as a whole. 1990 U.S. Census data indicates that approximately half of the housing in the Town is 30 years older or greater, and the Tompkins County Planning Department and Better Housing for Tompkins County, Inc., a not- for -profit housing agency in the County, indicate that there are substantial numbers of deteriorated units in the rural portions of the County, including the Town of Dryden. Most recent estimates indicate that about 20 percent of the Town's housing stock can be classified as substandard. 7. Vacancy Razes The 1990 U.S. Census indicated a vacancy rate of 6.1 percent. 8. Economic Base The Town's economic base includes many persons who work at Cornell University, Tompkins County's leading employer. Portions of the University property are located in the Town, and employ many persons. In addition, several medium -sized companies and organizations, including Hi -Speed Checkweigher, Wilcox Press, Tompkins - Cortland Community College, New York State Electric and Gas, George Junior Republic and XCI' Inc. are located in the Town. Fair Nousing Problems The Town has not undertaken a formal study of fair housing problems in Dryden to date. Discussions with the Tompkins County Affordable Housing Advisory Board, Cornell University, the 0 Tompkins County Human Rights Commission and other interested agencies, have identified the Page 15 of 18 TB 1-6 -99 following possible but not substantiated areas of concern: -- Possible discrimination against families with children. -- Possible discrimination against the mentally handicapped. -- Economic constraints which restrict housing for low and moderate- income persons. -- Possible problems associated with renting to students. Through the efforts outlined in the following section, the Town will attempt to quantify and address the above areas of possible concern, Actions to Affirmatively Further Fair Mousing The Town of Dryden has undertaken the following actions to affirmatively further fair housing: 1. The designation of the Supervisor of the Town of Dryden as the Fair Housing Officer who will coordinate all actions described herein. 2. Maintain a dialogue with agencies and organizations that provide assistance to persons who feel they have been victims of discrimination,. including but not limited to: -- The Tompkins County Human Rights Commission Teddy Zimrot 301 Dates Dr_ Ithaca, NY 14850 • (607) 274 -5305 -- Legal Aid and Lawyer Referral Services Chemung Neighborhood Legal Services Mark Freedman Dewitt Mall Ithaca, NY 14850 (607) 273 -3666 -- The Community Dispute Resolution Center Judy Saul 120 W. State St. Ithaca, NY 14850 (607) 273 -9347 -- Neighborhood Legal Services Mark freedman DeWitt Building Ithaca, NY 14850 (607) 273 -5521 Page 16 of 18 TB 1-6-99 -- Tompkins County Planning Department Karl Heck 121 East Court Street Ithaca, NY 14850 (607)274 -5560 3. Compile a list of all fair housing related services available to the Town residents. See attachment A, 4. Compile available documentation applicable to fair housing, including complaint forms, placards and copies of laws and regulations. See attachment B. 5. Publicize the availability of assistance through newspaper publications at least twice annually in the official paper of the Town, This is done by Tompkins County Planning Department. 6. Solicit the cooperation of local banks and realtors in maintaining a fair housing environment in the Town at least once annually. This is done by the Tompkins County Planning Department. 7. Preparation and distribution of a summery brochure that summarizes fair housing laws applicable in the Town and assistance available. This is done by the Tompkins County Planning Department. 8. Undertake appropriate actions needed to respond to fair housing problems as they may occur. RESOLUTION 971 Dr. Crisoell Flood Control Project Maintenance Agreement CI Grantham offered the following resolution and asked for its adoption: RESOLVED; that this Town Board approve the Dr. Crispell Flood Control Maintenance Agreement as presented for the year 1999. 2nd CI Beck Roll call vote - all voting yes Page 17 of 18 TB 1 m6 -99 SUPERVISOR APPO -INT- ENTS 1999 • Confidential Sec- Bookkeeper----------------------------- - - - - -- Deputy Supervisor ---------------------------------------------- Town Hall & General Fund Bills Committee ---------------- Highway & Hwy Fund Bills Committee --------------- - - - - -- Building and Grounds Committee ----------------------------- Assessment Review Committee -------------------------------- Insurance Committee -------------------------------------------- Representative to Bolton Point --------------------------------- Representative to Planning Board ------------------------------ Representative to Zoning Board -------------------------------- Representative to IAW`I'F --------------------------------------- Representa6ves to Fire Departments--------------------------- Public Relations Dianne B. McFall Cl C. Hatfield Cl C. Hatfield & D. Grantham Cl T, Hatfield & R. Beck C1 T. Hatfield and R. Beck Cl C. Hatfield & D. Grantham Cl C. Hatfield and R. Beck Supv Schug and Steve Lipinski Cl R Beck Cl D_ Grantham Supv Schug, Cl C. Hatfield - Cl T. Hatfield and R. Beck Village of Dryden ----------------------------------------- - -- - -- Cl T. Hatfield Village of Freeville ---------------------------------------- - - - - -- Cl R Beck Recreation & Youth. Services .Comm -------------------- - - - - -- CI T. Hatfield Park & Conservation Committee ------------------------- - - - - -- CI C. Hatfield Public Works Committee ---------------------------------- - - - - -- Cl R. Beck Public Funds Committee ----------------------------------- - - - - -- Cl T. Hatfield Jan - June Audit. of Books --------------------------------- - - - - -- CI C. Hatfield & D.. Grantham July - Dec. Audit of Books -------------------------------- - - - - -- Cl T. Hatfield and R. Beck • Tompkins County Cable_ Commission----------- .... ----...... -- Cl T. Hatfield Village Water negotiations -------------------------------- - - - - -- Supv Schug & Cl C. Hatfield Ambulance Review Committee --------------------------- - - - - -- Cl T. Hatfield Cable Negotiations------------------------------------------- - - - - -- Cl T Hatfield & C Hatfield Community Block Grant Review Comm----------------- - - - - -- Supv Schug & Cl D. Grantham Rep. to MPO Planning & Policy--------------------------- - - - - -- Supv Schug Union Negotiations------------------------------------------ - - - - -- -Supv Schug & T. Hatfield TOWN CLERK HOURS Monday through Friday 9:00 am. to 4:30 p.m. Saturday 9:00 a.m. to 12 noon - Closed Saturdays for the months of June and July 74ON-ING AND BUELO)ING INSPECTOR HOURS Office hours 7:30 a.m. — 4:30 p.1-n, 2nd Saturday 9:00 am. — noon - Inspections and other business by appointment Adjourned - Bambi L. Hollenbeck, Town Clerk Page 18 of 18 is