HomeMy WebLinkAbout1996-01-03ORGANIZATIONAL MEETING
JANUARY 3, 1996
The Organizational meeting was called to order at 12 noon
Roll call was by Town Clerk Lloyd
Present: Supv Schug, Clw Grantham, Clm T. Hatfield, Clm C.
Hatfield and Clm Roberts
RESOLUTION #1 RULES OF PROCEDURE
Clw Grantham offered the following resolution and asked for its
adoption:
RESOLVED; that this Town Board use Town Law Section #63
2nd Clm T. Hatfield Roll call vote - all voting Yes
RESOLUTION #2 SALARY SCHEDULE
Clm T.
adoption:
RESOLVED,
the year
Hatfield offered the
that the salaries of
1996 as follows:
Supervisor
Councilman (4)
Highway Superintendent
Town Clerk
following resolution and asked for its
the elected Town Officials be set for
S 8,160.00
2,000.00
42,350.00
14,250.00
2nd Clm C.
Town Justice Clauson
Town Justice
Hatfield Roll
100800000
7,500.00
call
vote
- all voting Yes
RESOLUTION #3 SALARY PAYMENT
Clm C. Hatfield
adoption:
RESOLVED, that
weekly, hourly
offered the following
salaried employees of the
employees and paramedics
resolution and asked for its
Town of Dryden will be paid
will be paid bi- weekly, the
Supervisor and
Councilman will be paid
monthly
and other appointed
employees will be
paid annually.
2nd Clm Roberts
Roll call vote - all
voting
Yes
RESOLUTION #4 TELEPHONE CREDIT CARDS
Clm Roberts offered the following resolution and asked for its
adoption:
RESOLVED, that the telephone credit cards be renewed for the year
1996 for the Town Supervisor and Town Attorney.
2nd Clw Grantham Roll call vote - all voting Yes
RESOLUTION #5 MILEAGE
Clw Grantham offered the following resolution and asked for its
adoption:
RESOLVED, that the mileage will
including election inspectors, at
using their own car for official
meetings.
be paid to the Town Officials,
a rate of 28 cents per mile when
town business other than town
2nd Clm T. Hatfield Roll call vote - all voting
PAGE 1
KM?
,- t
RESOLUTION #6 DESIGNATE OFFICIAL BANKS
Clm T. Hatfield offered the following resolution and asked for its
adoption:
RESOLVED, that the Town Board designate the First National Bank of
Dryden and the Tompkins County Trust Company as the official banks
for the Town of Dryden for the year 1996.
2nd Clm C. Hatfield Roll call vote - all voting Yes
RESOLUTION #7 OFFICIAL ADVERTISING
Clm C. Hatfield offered the following resolution and asked for its
adoption:
RESOLVED, that this Board designate the Ithaca Journal for official
advertising for the year 1996.
2nd Clm Roberts Roll call vote - all voting Yes
RESOLUTION #8 ADVANCE PAYMENT OF UTILITIES
Clm Roberts offered the following resolution and asked for its
adoption:
RESOLVED, that this Town Board authorize the Supervisor to pay in
advance of the audited claims the utility bills, all claims to be
presented at the next regular board meeting.
2nd Clw Grantham Roll call vote - all voting Yes
RESOLUTION #9 SERVICE OFFICER
Clw Grantham offered the
adoption:
RESOLVED, that this Town
Officer for the year 1996.
2nd Clm T. Hatfield
following resolution and asked for its
Board appoint the Supervisor as Service
Roll call vote - all voting Yes
RESOLUTION #10 FIRE WARDEN
Clm T. Hatfield offered the following resolution and asked for its
adoption:
RESOLVED, that this Town Board appoint the Supervisor as Fire Warden
for the year 1996.
2nd Clm C. Hatfield Roll call vote - all voting Yes
RESOLUTION #11 SPECIAL FUND ASSESSMENT ADMINISTRATION
Clm C. Hatfield offered
the
following
resolution and asked for its
adoption:
RESOLVED, that the Town
Supervisor
has
the power and duties of
administration and supervision
of the
Town of Dryden on Special
Assessment Fund functions
to be
performed
on behalf of the Town Board
for the year 1996.
2nd Clm Roberts Roll
call
vote - all
voting Yes
PAGE 2
RESOLUTION #12 FIRE CONTRACTS AND AMBULANCE CONTRACTS
Clm Roberts offered the following resolution
adoption:
• RESOLVED, that the Supervisor be authorized
and Ambulance Contracts for the year 1996
contracts.
and asked for its
to
pay
the
Fire Contracts
as
per
the
budget and
the
2nd Clw Grantham Roll call vote - all voting Yes
RESOLUTION #13 SUBDIVISION CONTROL OFFICER
AND MULTIPLE RESIDENCE INSPECTOR
Clw Grantham offered the following resolution and asked for its
adoption:
RESOLVED, that this Town Board appoint Henry Slater as Subdivision
Control Officer and Multiple Residency Inspector for the year 1996.
2nd Clm T. Hatfield Roll call vote - all voting Yes
RESOLUTION #14 LICENSOR FOR GAMES OF CHANCE
Clm T. Hatfield offered the following resolution and asked for its
adoption:
RESOLVED, that this Town Board appoint Susanne Lloyd as licensor for
Games of Chance for the year 1996.
2nd Clm C. Hatfield Roll call vote - all voting Yes
RESOLUTION #15 PETTY CASH
Clm C. Hatfield offered the following resolution and asked for its
adoption:
• RESOLVED, that this Town Board authorize a petty cash fund for the
Town Clerk not to exceed 8100.00, and Receiver of Taxes and
Assessments not to exceed 8100.00, petty cash as needed for postage
meter, and Justice petty cash fund not to exceed 8100.00 for the year
1996.
2nd Clm Roberts Roll call vote - all voting Yes
i
RESOLUTION #16 COURT CLERK
Clm Roberts offered the following resolution and asked for its
adoption:
RESOLVED, that this Town Board appoint Jean Ryan as Senior Court
Clerk for the year 1996 at a salary of 827,800.00 for a 40 hour work
week as per the budget.
2nd Clw Grantham Roll call vote - all voting Yes
RESOLUTION #17 COURT CLERK
Clw Grantham offered the following resolution and asked for its
adoption:
RESOLVED, that this Town Board appoint Debra Smiley as Court Clerk
for the year 1996 at a salary 820,600.00 for a 40 hour work week as
per the budget.
2nd Clm T. Hatfield Roll call vote - all voting Yes
PAGE 3
RESOLUTION #18 SECRETARY - BOOKKEEPER SUPERVISOR
Clm T. Hatfield offered the following resolution and asked for
adoption:
• RESOLVED, that this Town Board appoint Dianne McFall as
Supervisor's Confidential Secretary & Bookkeeper for the year 1996
a salary of $28,900.00 for a 40 hour work week as per the budget.
2nd Clm C. Hatfield Roll call vote - Yes
RESOLUTION #19 RECEIVER OF TAXES & ASSESSMENTS
Clm C. Hatfield offered
adoption:
RESOLVED, that this
Taxes and Assessments
per the budget.
2nd Clm Roberts
its
the
at
the following resolution and asked for its
Town
Board appoint
Susanne
Lloyd as
Receiver
of
at
a salary of $6,100.00
Town Board,
for the
year 1996
as
Roll call vote - all voting Yes
RESOLUTION #20 APPOINT DEPUTY RECEIVER OF TAXES & ASSESSMENTS
Clm Roberts offered
the following resolution and asked
for its
adoption:
adoption:
• Clw Grantham offered
RESOLVED, that this
Town Board,
upon the recommendation
of the
Receiver of Taxes &
Assessments,
appoint Wanita Baldwin as
Deputy
Receiver of Taxes &
Assessments
at a salary of $5,070.00
for a 10
hour week for the year
1996 as per
the budget.
paid $9.75 per hour
2nd Clw Grantham
Roll call
vote - all voting Yes
budget.
RESOLUTION #21
APPOINT DEPUTY RECEIVER
OF
TAXES & ASSESSMENTS
adoption:
• Clw Grantham offered
the following
resolution
and asked
for its
adoption:
RESOLVED,
Receiver
Receiver
year 1996
that this
of Taxes
of Taxes
as per the
Town Board, upon
and Assessments,
& Assessments to
budget.
the
appoint
be paid
recommendation
Linda Woodin as
$9.75 per hour
of the
Deputy
for the
2nd Clm T.
Hatfield
Roll call vote
- all
voting Yes
paid $9.75 per hour
11
RESOLUTION #22 APPOINT DEPUTY RECEIVER OF TAXES & ASSESSMENTS
Clm T.
Hatfield offered the following
resolution and asked
for its
adoption:
RESOLVED,
that this
Town Board upon
the recommendation
of the
Receiver
of Taxes
& Assessments appoint
Stephanie Zerilli as
Deputy
Receiver
of Taxes
and Assessments to be
paid $9.75 per hour
for the
year 1996
as per the
budget.
2nd Clm C.
Hatfield
Roll call vote
- all voting Yes
PAGE 4
N
I
RESOLUTION #23 APPOINT DEPUTY TOWN CLERK
Clm C. Hatfield offered the following resolution and asked for its
adoption:
RESOLVED, that this Town Board, upon the recommendation of the Town
Clerk, appoint Wanita Baldwin as Deputy Town Clerk at a salary of
$5,070.00 for a 10 hour week for the year 1996 as per the budget.
2nd Clm Roberts Roll call vote - all voting Yes
RESOLUTION #24 APPOINT DEPUTY TOWN CLERK
Clm Roberts offered the following resolution and asked for its
adoption:
RESOLVED, that this Town Board upon the recommendation of the Town
Clerk appoint Linda Woodin as Deputy Town Clerk to be paid $9.75 per
hour for the year 1996 as per the budget.
2nd Clw Grantham Roll call vote - all voting Yes
RESOLUTION #25 APPOINT DEPUTY TOWN CLERK
Clw Grantham offered
the following resolution and
asked for its
adoption.
at a salary
of
$5,300.00
RESOLVED,
that this
Town Board upon recommendation of
the Town Clerk
appoint
Stephanie Zerilli
as Deputy Town Clerk to be
paid $9.75 per
hour for
the year 1996
as per the budget.
as the
2nd Clm
T. Hatfield
Roll call vote - all voting
Yes
RESOLUTION #26 ASSISTANT BUDGET OFFICER
I
Clm T.
adoption:
RESOLVED,
Hatfield offered the
that this Town Board
following resolution and asked for its
appoint Dianne McFall as the assistant
Budget Officer
budget.
at a salary
of
$5,300.00
for the year 1996 as per the
2nd Clm C.
Hatfield Roll
call vote -
all voting Yes
RESOLVED, that this
RESOLUTION
#27
CONTRACT
TOWN ATTORNEY
Clm C. Hatfield offered
the
following resolution
and asked
for its
adoption:
RESOLVED, that this
Town
Board
contract
with Mahlon
Perkins
as the
Town Attorney at the
rate
of $1,700.00
per
month for
the year
1996 to
do regular agreed
upon
Town
business.
All other
business
will be
billed at a rate of $120.00
per
hour as per
contract.
2nd Clm Roberts
Roll
call
vote - all
voting
Yes
PAGE 5
RESOLUTION #28 ENGINEERING
Clm Roberts offered the following resolution and asked for its
adoption:
RESOLVED, that this Town Board contract with T. G. Miller P.C. for
engineering services for the year 1996 as needed.
2nd Clw Grantham Roll call vote - all voting Yes
RESOLUTION 29 INSPECTORS
Clw Grantham offered the
following resolution and asked for its
adoption:
R.
Riker
as the
Public
RESOLVED,
that this Town
Board
authorize
payment to the election
inspectors
who work in
1996 as
follows:
$50.00 for primary day,
$45.00 for
registration and
$80.00
for election
day.
2nd Clm T.
Hatfield
Roll call
vote - all
voting Yes
RESOLUTION #30 PUBLIC WORKS SUPERINTENDENT
Clm T. Hatfield offered
adoption:
RESOLVED, that this
Works Superintendent
per the budget.
2nd Clm C. Hatfield
the following resolution and asked for its
Town
Board appoint
Randy
R.
Riker
as the
Public
at
a salary of $3,100.00
for the
year
1996 as
Roll call vote - all voting Yes
RESOLUTION #31 CLEANING CONTRACT
Clm C. Hatfield offered the following resolution and asked for its
adoption:
• RESOLVED, that this Town Board appoint Debbie Foote as the cleaning
person for the Town Hall for the year 1996 to be paid at the rate of
$45.00 per week for three (3) hours per week. When asked, extra
cleaning to be paid at the same rate.
2nd Clm Roberts Roll Call vote - all voting Yes
0
RESOLUTION #32 APPOINT BINGO INSPECTOR
Clm Roberts offered the following resolution and asked for its
adoption:
RESOLVED, that this Town Board appoint Linda Woodin as Bingo
Inspector for the year 1996 in the amount of $150.00 to be paid
annually.
2nd Clw Grantham Roll call vote - all voting Yes
PAGE 6
I
RESOLUTION #33 DOG CONTROL CONTRACT
Clw Grantham offered
adoption:
RESOLVED, that this
amount of $14,269.50
2nd Clm T. Hatfield
the following resolution and asked for its
Town Board contract with the S.P.C.A. in the
for the year 1996 to be paid monthly.
Roll call vote - all voting Yes
RESOLUTION #34 FIRST DEPUTY HIGHWAY SUPERINTENDENT
Clm T. Hatfield offered
adoption:
RESOLVED, that
Superintendent,
Highways for
budget.
the following resolution and asked for its
this Town
Board
upon the recommendation of the Highway
appoint
Randy
Riker as Deputy
Superintendent of
the year
1996
at a salary of $31,500.00
as per the
2nd Clm C. Hatfield
Roll call vote - all voting Yes
RESOLUTION #35 SECRETARY - BOOKKEEPER HIGHWAY DEPARTMENT
Clm C. Hatfield offered the following resolution and asked for its
adoption:
RESOLVED, that this Town Board appoint
Department Secretary- Bookkeeper for the
$18,600.00 as per the budget.
Teri
McFall
as
the Highway
year
1996
at
a salary of
2nd Clm Roberts Roll call vote - all voting Yes
RESOLUTION #36 GADABOUT
_ Clm Roberts offered the following resolution and asked for its
• adoption:
RESOLVED, that this Town Board authorize payment to Gadabout at a
rate of $4,929.00 for the year 1996 as per the budget when the funds
are available.
2nd Clw Grantham Roll call vote - all voting Yes
•
RESOLUTION #37 T.C. Seniors
Clw Grantham offered the following resolution and asked for its
adoption:
RESOLVED, that this Town Board authorize payment to T.C. Seniors at a
rate of $3,250.00 for the year 1996 as per the budget when the funds
are available.
2nd Clm T. Hatfield Roll call vote - all voting Yes
PAGE 7
RESOLUTION #38 RECREATION AND YOUTH SERVICES ADMINISTRATION
Clm T. Hatfield offered the following resolution and asked for its
adoption:
RESOLVED, that the Town of Dryden appoint Wanita Baldwin as the
administrator for recreation and youth services for the year 1996 at
a rate of $9.90 per hour.
2nd Clm C. Hatfield Roll call vote - all voting Yes
RESOLUTION #39 PURCHASING OFFICER
Clm C. Hatfield offered the following resolution and asked for its
adoption:
RESOLVED, that the Town of Dryden appoint Teri McFall as the
Purchasing Officer at a salary of 810,750.00 for the year 1996 as per
the budget.
2nd Clm Roberts Roll call vote - all voting Yes
RESOLUTION #40 SOUTHWORTH LIBRARY
Clm Roberts offered
adoption:
RESOLVED, that
Contract in the
are available.
2nd Clw Grantham
Clw Grantham
adoption:
RESOLVED, that
the amount of
available.
the following resolution and asked for its
the Supervisor
be
authorized
to
pay the Library
amount of 83,785.00
Learning Web
for the year
1996
when the funds
Roll call vote - all voting Yes
RESOLUTION #41 LEARNING WEB
offered the following resolution and asked for its
the
Supervisor
be
authorized
the
to pay
Learning Web
in
81,648.00
for
the
year
1996
when
the
funds
are
2nd Clm T. Hatfield
Roll call vote - all voting Yes
RESOLUTION #42 AIDS WORK
Clm T. Hatfield offered the following resolution and asked for its
adoption:
RESOLVED, that the Supervisor be authorized to pay AIDS Work in the
amount of 8567.00 for the year 1996 when the funds are available.
2nd Clm C. Hatfield Roll call vote - all voting Yes
RESOLUTION #43 DISPLACED HOMEMAKERS
Clm C. Hatfield offered the following resolution and asked for its
adoption:
RESOLVED, that the Supervisor be
Homemakers Center of Tompkins Center in
year 1996 when funds are available,
authorized
to
pay
Displaced
the
amount
of
8463.00
for the
2nd Clm Roberts Roll call vote - all voting
PAGE 8
Yes
RESOLUTION #44 APPOINT TOWN HISTORIAN
Clm Roberts offered the following resolution and asked for its
adoption:
RESOLVED, that this Town Board appoint Harland Carpenter as Town
Historian in the amount of $200.00 for the year 1996 to be paid
annually.
2nd Clw Grantham Roll call vote - all voting Yes
RESOLUTION #45 DRYDEN HISTORICAL SOCIETY
Clw Grantham offered the following resolution and asked for its
adoption:
RESOLVED, that this Town Board authorize payment to the Dryden
Historical Society in the amount of 81,100.00 for the year 1996 as
per the budget when the funds are available.
2nd Clm T. Hatfield Roll call vote - all voting Yes
RESOLUTION #46 BUILDING CODE INSPECTOR
Clm T. Hatfield offered
adoption:
RESOLVED,
Inspector
2nd Clm C.
the following resolution and asked for its
that this
Town Board appoint
Henry
Slater
as Building Code
for the year
1996 at a salary
of $19,450.00
hour for the
per the budget.
Hatfield
Roll call vote
- all
voting
Yes
RESOLUTION #47 APPOINT ASSISTANT BUILDING CODE INSPECTOR
Clm C. Hatfield offered the following resolution and asked for its
adoption:
• RESOLVED, that this Town Board appoint Clinton Cotterill as the
assistant Building Code Inspector at the rate of 89.90 per hour for
the year 1996 as per the budget.
2nd Clm Roberts Roll call vote - all voting Yes
•
RESOLUTION #48 ZONING OFFICER
Clm Roberts offered the following resolution and asked for its
adoption:
RESOLVED, that this Town Board appoint Henry Slater as Zoning Officer
for the year 1996 at a salary of $19,450.00 per the budget.
2nd Clw Grantham Roll call vote - all voting Yes
RESOLUTION #49 APPOINT ASSISTANT ZONING OFFICER
Clw Grantham offered the
adoption:
RESOLVED, that this Town
assistant Zoning Officer
1996 as per the budget.
following resolution and asked for its
Board
appoint
Clinton
Cotterill as
the
at the
rate of
$9.90 per
hour for the
year
2nd Clm T. Hatfield Roll call vote - all voting
PAGE 9
Yes
9
RESOLUTION #50 APPOINT SECRETARY TO ZONING OFFICER
Clm T.
Hatfield offered
the following
resolution and
asked for its
adoption:
appoint Jean
at a rate
call vote
Ryan as secretary for the
of $9.90 per hour.
- all voting Yes
RESOLVED,
that this Town
RESOLVED,
that this Town
Board appoint
Wanita Baldwin
the Secretary
• to the
Zoning Officer
at the salary of
$5,070.00 for
the year 1996
for a 10
hour work week as
per the budget.
be paid
annually
2nd Clm C.
Hatfield
Roll call vote-
all voting
Yes
RESOLUTION #51 APPOINT SECRETARY TO BUILDING INSPECTOR
Clm C.
Hatfield
offered
the following resolution and asked for its
adoption:
that this Town Board
Board for the year 1996
Hatfield Roll
appoint Jean
at a rate
call vote
Ryan as secretary for the
of $9.90 per hour.
- all voting Yes
RESOLVED,
that this Town
Board appoint Wanita Baldwin the Secretary
to the
Building
Inspector
at the salary of $5,070.00 for the year
1996 for
a 10 hour
work week
as per the budget.
2nd Clm
Roberts
Roll
call vote - all voting Yes
RESOLUTION #52 APPOINT SITE PLAN REVIEW SECRETARY
Clm Roberts offered the following resolution and asked for its
adoption:
RESOLVED, that this Town board appoint Susanne Lloyd as secretary to
the Site Plan Review Board for the year 1996 at a rate of $9.90 per
hour as per the budget.
2nd Clw Grantham Roll call vote - all voting Yes
RESOLUTION #53 PLANNING BOARD CHAIR
Clw Grantham offered the following resolution and asked for its
• adoption:
RESOLVED, that this Town Board appoint Barbara Caldwell as the
Planning Board Chair for the year 1996 at a rate of $400.00 to be
paid annually as per the budget.
2nd Clm T. Hatfield Roll call vote - all voting Yes
RESOLUTION #54 APPOINT PLANNING BOARD SECRETARY
Clm T.
Hatfield offered the
following
resolution and asked for its
adoption:
RESOLVED,
Planning
2nd Clm C.
that this Town Board
Board for the year 1996
Hatfield Roll
appoint Jean
at a rate
call vote
Ryan as secretary for the
of $9.90 per hour.
- all voting Yes
RESOLUTION #55 ZONING BOARD OF APPEALS CHAIR
Clm C.
Hatfield
offered
the following
resolution and asked
for its
adoption:
RESOLVED,
that
this Town
Board appoint
Charles Hanley as the
Zoning
Board of
Appeals
Chair for
the year 1996
at a rate of $400 to
be paid
annually
as per the
budget.
2nd Clm Roberts
Roll
call vote -
all voting - Yes
PAGE 10
RESOLUTION #56 SECRETARY TO ZONING BOARD OF APPEALS
Clm Roberts offered the following resolution and asked for its
adoption:
• RESOLVED, that this Town Board appoint Jean Ryan as secretary for the
Zoning Board of Appeals for the year 1996 at a rate of $9.90 per
hour.
2nd Clw Grantham Roll call vote - all voting Yes
RESOLUTION #57 SPECIAL DISTRICT ADMINISTRATION
Clw Grantham offered the following resolution and asked for its
adoption:
RESOLVED, that the Town Supervisor has the
administration and supervision of the Town
Improvement District functions to be performed
Board.
2nd Clm T. Hatfield Roll call vote - all
power and duties of
of Dryden on Special
on behalf of the Town
voting Yes
RESOLUTION #58 HIGHWAY SALARIES
Clm T.
Hatfield offered the following resolution and
asked for its
adoption:
RESOLVED,
that all
highway employees will be
paid in
a range not to
exceed
$13.00 per
hour, as recommended by the
Highway
Superintendent
for the
year 1996.
2nd Clm
C. Hatfield
Roll call vote - all
voting
Yes
RESOLUTION #59 CLOTHING ALLOWANCE
• Clm C. Hatfield offered the following resolution and asked for its
adoption:
RESOLVED, that the Highway Superintendent be authorized to have the
full time permanent highway employees purchase work clothing in an
amount not to exceed $125.00 each for the year 1996.
Clm Roberts Roll call vote - all voting Yes
L�
RESOLUTION #60 PURCHASE OF SMALL TOOLS
Clm Roberts offered the
adoption:
RESOLVED, that
small tools not
2nd Clw Grantham
following resolution and asked for its
the Highway Superintendent be authorized to purchase
to exceed $4,000.00 for the year 1996.
Roll call vote - all voting Yes
RESOLUTION #61 GASOLINE AND DIESEL PURCHASE
Clw Grantham offered the following resolution and asked for its
adoption:
RESOLVED, that the Town of Dryden accept State pricing, County or
local bid for gasoline and diesel to be purchased for the use of town
equipment for the year 1996.
2nd Clm T. Hatfield Roll call vote - all voting Yes
PAGE 11
RESOLUTION #62 TIRE PURCHASE
Clm C. Hatfield offered the following resolution and asked for its
adoption:
• RESOLVED, that the Town of Dryden accept State pricing, County or
local bid for the purchase of tires for use on town equipment for the
year 1996.
2nd Clm Roberts Roll call vote - all voting Yes
RESOLUTION #63 PIPE AND CULVERT
Clm Roberts offered the following resolution and asked for its
adoption:
RESOLVED, that the Town of Dryden accept County or local pricing for
pipe and culvert purchased for town highway purchases for the year
1996.
2nd Clw Grantham Roll call vote - all voting Yes
RESOLUTION #64 OIL AND STONE PURCHASE
Clw Grantham offered the following resolution and asked for its
adoption:
RESOLVED, that the Town of Dryden accept State, County or local
pricing for the purchase of road oils and stone for the year 1996.
2nd Clm T. Hatfield Roll call vote - all voting Yes
RESOLUTION #65 SALT AND SAND PURCHASE
Clm T.
Hatfield
offered
the following resolution and asked for its
adoption:
RESOLVED,
that the
Town of
Dryden accept State, County or local bid
for the
purchase
of salt
and sand for use by the town highway
department
for the
year 1996.
2nd Clm C.
Hatfield
Roll
call vote - all voting Yes
0
RESOLUTION #66 GUIDE RAIL PURCHASE
Clm C. Hatfield offered the following resolution and asked for its
adoption:
RESOLVED, that the Town of Dryden accept State, County or local bid
for the purchase of guide rail for use by the town highway department
for the year 1996.
2nd Clm Roberts Roll call vote - all voting Yes
RESOLUTION #67 APPOINT PLANNING BOARD MEMBER
Clm Roberts offered the following resolution and
adoption:
RESOLVED, that this Town Board reappoint Erica Evans
Planning Board whose term will expire on Dec 31st 2002,
2nd Clw Grantham Roll call vote - all voting
PAGE 12
asked for its
to the Dryden
Yes
0
0
R
fl
I
0
RESOLUTION #67A APPOINT PLANNING BOARD MEMBER
Clm T. Hatfield
adoption:
RESOLVED,
• Planning
1998.
2nd Clm C.
•
offered the following resolution and asked for its
that this Town
Board
appoint
Gordon
Deibler to the Dryden
Board to complete
Ms.
Grantham's
term
to expire on Dec 31st
Hatfield
Roll
call vote
- all
voting Yes
RESOLUTION #68 APPOINT ZONING BOARD OF APPEALS MEMBER
Clm C. Hatfield offered the following resolution and asked for its
adoption:
RESOLVED, that this Town Board reappoint Charles Hanley to the Dryden
Zoning of Appeals Board whose term will expire on Dec 31st 2000.
2nd Clm Roberts Roll call vote - all voting Yes
RESOLUTION #69 APPOINT IDA MEMBER
Clm Roberts offered the following resolution and asked for its
adoption:
RESOLVED, that this Town Board reappoint Tom Hatfield to the Dryden
Industrial Agency whose term shall expire on Dec 31st 2000.
2nd Clw Grantham Roll call vote - all voting Yes
RESOLUTION #70 MANDATORY JUSTICE SCHOOLING
Clw Grantham offered the following resolution and asked for its
adoption:
RESOLVED, that the Justices be authorized to attend training schools
during the year 1996 and be reimbursed for actual expenses.
2nd Clm T. Hatfield Roll call vote - all voting Yes
RESOLUTION #71 INVESTMENT POLICIES AND
GUIDELINES FOR THE TOWN OF DRYDEN
Clm T. Hatfield offered the following resolution and asked for its
adoption:
RESOLVED, that the objectives of the Investment policy of the Town of
Dryden are to minimize risk; to insure that investments mature when
the cash is required to finance operations; and to insure a
competitive rate of return. In accordance with this policy, the
Supervisor is hereby authorized to invest all funds including
proceeds of obligations and reserve funds in:
- Certificates of Deposits issued by a bank or trust company
authorized to do business in New York State,
Time Deposit Accounts in a bank or trust company authorized to do
business in New York State:
Obligations of New York State,
Obligations of the United States Government;
Only reserve funds may be invested in Obligations of the Town of
Dryden.
All other Local Government officials receiving money in their
official capacity must deposit such funds in negotiable order of
withdrawal accounts.
PAGE 13
a
i
i
w
All investments made pursuant to this investment policy shall comply
with the following conditions:
1. COLLATERAL
a. Certificates of Deposits shall be fully secured by insurance
of the Federal Deposit Insurance Corporations or by obligations of
New York State or obligations of the United States or obligations of
federal agencies the principal and interest of which are guaranteed
by the United States, or obligations of New York State local
governments. Collateral shall be delivered to the Town of Dryden or a
custodial bank. The market value of collateral shall at all times
equal or exceed the principal amount of the certificate of deposit.
Collateral shall be monitored no less frequently than quarterly.
b. Collateral shall not be required with respect to the direct
purchase of obligations of New York State, obligations of the United
States, and obligations of federal agencies the principal and
interest of which are guaranteed by the United States Governments.
2. DELIVERY OF
SECURITIES
AUDIT AND REPORTING
a. Payment
shall be made by
or on behalf of
the Town of Dryden for
obligations of
New York State,
obligations the
principal and interest
of which are
guaranteed by
the United
States. United States
Obligations, certificates
of deposits,
and other
purchased securities
upon delivery
thereof to the
custodial bank.
All transactions shall
be confirmed in writing.
3. WRITTEN CONTRACTS
a. Written contracts may be required for the purchase of all
certificates of deposits.
• 4. DESIGNATION OF CUSTODIAL BANK
a. The First National Bank of Dryden and Tompkins County Trust
Company both chartered by the State of New York are designated to act
as custodial banks of the Town of Dryden's investments.
•
5. FINANCIAL STRENGTH OF INSTITUTIONS
a. All trading partners must be credit worthy. Their financial
statements must be reviewed annually by the Supervisor to determine
satisfactory financial strength or the Supervisor may use credit
rating agencies to determine credit worthiness.
b. Investments in time deposits and certificates of deposits are
to be made with banks or trust companies. Their annual reports must
be reviewed by the Supervisor to determine satisfactory financial
strength.
6. OPERATIONS,
AUDIT AND REPORTING
a.
The
Supervisor or Deputy Supervisor
shall authorize
the
purchase
and
sale and execute contracts
for certificates of deposits
on behalf
of
the Town of Dryden.
b.
At
the time independent auditors
conduct the annual audit
of
the accounts
and financial affairs of
the Town of Dryden,
the
independent
auditors shall audit the
investments of the Town
of
Dryden for compliance with the provisions of this investment policy.
PAGE 14
C. Within sixty (60) days of the end of each of the first three
quarters of the fiscal year, the Supervisor shall prepare and submit
to the Town Board a quarterly investment report, which indicates the
new investments, the inventory of existing investments and such other
matters as the Supervisor deems appropriate.
• d. Within 120 days of the end of the fiscal year, the Supervisor
shall prepare and submit to the Town Board an annual investment
report; recommendations for change in these investment guidelines,
the results of the annual independent audit, the investment income
record; and such other matters as the Supervisor deems appropriate.
At least annually, at the Organizational meeting of the Dryden Town
Board, the board shall review and amend, if necessary these
investment policies.
The provisions of these Investment Guidelines and any amendments
hereto shall take effect prospectively and shall not invalidate the
prior selection of any Custodial Bank or prior investment.
2nd Clm C. Hatfield Roll call vote - all voting Yes
RESOLUTION #72 PROCUREMENT POLICY
Clm C. Hatfield
offered the
following
resolution and asked for its
adoption:
RESOLVED, that
the TOWN of
DRYDEN does hereby adopt the following
procurement policy
which is
intended
to apply to all goods and
services which are
not required
by law to
be publicly bid.
1. a. Every purchase to be made must be initially
determine whether it is a purchase contract or a
contract.
reviewed to
public works
b. Once that determination is made, a good faith effort shall be
made to determine whether it is known or can reasonably be expected
that the aggregate amount to be spent on the item of supply or
service is not subject to competitive bidding, taking into account
past purchases and the aggregate amount to be spent in a year.
c. The following items are not subject to competitive bidding
pursuant to Section 102 of the General Municipal Law: purchase
contracts under $10,000 and public works contracts under $20,000,
emergency purchases, goods purchased from agencies for the blind or
severely handicapped; goods purchased from correctional institutions,
purchases under State and county contracts; and surplus and
second -hand purchases from another governmental entity.
d. The decision that a purchase is not subject to competitive
bidding will be documented in writing by the individual making the
purchase. This documentation may include written or verbal quotes
from vendors, a memo from the purchaser indicating how the decision
was arrived at, a copy of the contract indicating the source which
makes the item or service exempt, a memo from the purchaser detailing
the circumstances which led to an emergency purchase, or any other
written documentation that is appropriate.
e. This policy will apply to all equipment rentals made
throughout the year with prior Town Board approval per rental.
PAGE 15
i
I
i
w
0
•
2. All goods and services which are the subject of this procurement
policy will be secured by use of written requests for proposals,
written quotations, verbal quotations, or any other method that
assures that goods will be purchased at the lowest price and that
favoritism will be avoided, except in the following circumstances:
purchase contracts over $10,000 and public works contracts over
$20,000; goods purchased from agencies for the blind or correctional
institutions pursuant to Section 175 -b of the State Finance Law,
goods purchased from correctional institutions pursuant to Section
186 of the Correction Law, purchases under State contracts pursuant
to Section 104 of the General Municipal Law; purchases under county
contracts pursuant to Section 103(3) of the General Municipal Law; or
purchases pursuant to subdivision 6 of this policy.
30 The
time
and documentation
required to purchase
goods and
services
under
$1,000.00 through
this policy may be more
costly than
the item
itself and would therefore
not be in the best interests
of
the taxpayer.
In addition, it
is not likely that such
de minimis
contracts
would
be awarded
based
on
favoritism.
The following are the minimum requirements necessary for
purchases and /or equipment rentals when the amount to be expended in
any one year exceeds $1,000 as required by this policy in order to
achieve the highest savings:
Amount of Purchase Contract or Rental (under $10,000) Method
under $1,000 No action required
$1,000 - $4,999 2 Verbal quotations
or catalog pricing
$50000 - $90999
3 Written /fax quotations,
written requests for proposals
or catalog pricings
$10,000 - $190999
3 Written /fax quotations
or written requests for proposals
A good faith effort shall be made to obtain the required number
of proposals or quotations. If the purchaser is unable to obtain the
required number of proposals or quotations, the purchaser will
document the attempt made at obtaining the proposals.
4. Documentation is required of each action taken in connection with
each procurement.
PAGE 16
I
Estimated
Amount of
Public Works Contract
(under $20,000)
Method
under $1,000
No action
required
511000 -
$9,999
2 Written /fax
quotations
$10,000 - $190999
3 Written /fax quotations
or written requests for proposals
A good faith effort shall be made to obtain the required number
of proposals or quotations. If the purchaser is unable to obtain the
required number of proposals or quotations, the purchaser will
document the attempt made at obtaining the proposals.
4. Documentation is required of each action taken in connection with
each procurement.
PAGE 16
I
5. Documentation and an explanation is required whenever a contract
is awarded to other than the lowest responsible offerer. This
documentation will include an explanation of how the award will
achieve savings or how the offerer was not responsible. A
determination that the offerer is not responsible shall be made by
• the purchaser and documented.
6. Pursuant to General Municipal Law Section 104- b(2)(f), this
procurement policy recognizes circumstances when, or types of
procurements for which, in the sole discretion of the purchaser, the
solicitation of alternative proposals or quotations will not be in
the best interests of the TOWN. Those types of procurements include:
a. Professional services or services requiring special or
technical skill, training or expertise. The individual or
company must be chosen based on accountability, reliability,
responsibility, skill, education and training, judgment,
integrity, and moral worth. These qualifications are not
necessarily found in the individual or company that offers
the lowest price and the nature of these services are such
that they do not readily lend themselves to competitive
procurement procedures.
In determining whether a service fits into this category the TOWN
BOARD shall take into consideration the following guidelines: (a)
whether the services are subject to State licensing or testing
requirements; (b) whether substantial formal education or training is
a necessary prerequisite to the performance of the services; and (c)
whether the services require a personal relationship between the
individual and municipal officials. Professional or technical
• services shall include but not be limited to the following: services
of an attorney; services of a physician, technical services of an
engineer engaged to prepare plans, maps and estimates; securing
insurance coverage and /or services of an insurance broker; services
of a certified public accountant; investment management services;
printing services involving extensive writing, editing or art work,
management of municipally owned property; and computer software or
programming services for customized programs, or services involved in
substantial modification and customizing of pre - packaged software.
b. Repair of equipment and machinery and maintenance items
i.e.: toner, ribbons, oil filters, nuts & bolts etc. These
can be specialized items The purchaser will obtain at
least two verbal, written, faxed or catalog prices. It is up
to the purchaser which product to purchase.
c. Emergency purchases pursuant to Section 103(4) of the
General Municipal Law. Due to the nature of this exception,
these goods or services must be purchased immediately and a
delay in order to seek alternate proposals may threaten
life, health, safety or welfare of the residents. This
section does not preclude alternate proposals if time
permits.
0
PAGE 17
I
I
I
i
I
d. Purchases of surplus and second -hand goods from any source.
If alternate proposals are required, the purchaser is
allowed to purchase surplus and second -hand goods at
auctions or through specific advertised sources where the
best prices are usually obtained. Prior Town Board approval
I
s required for amounts over $1,000.00
7. This policy shall go into effect immediately and will be reviewed
annually.
2nd Clm Roberts
Roll Call vote - all voting Yes
RESOLUTION #73 TOWN OF DRYDEN PURCHASE ORDER SYSTEM
Clm Roberts offered the following resolution and asked for its
adoption:
RESOLVED; that this Town Board adopt the following purchase order
system for the Town of Dryden for the year 1996.
TOWN OF DRYDEN PURCHASE SYSTEM
1) A requisition form must be submitted to the budget officer by
employees needing to place an order for materials, supplies or
services.
2) The budget officer will check to be sure sufficient funds are
available.
a) If sufficient funds are available the requisition form is
given to the purchase officer who will prepare the purchase
order and return it to the requisitioner for ordering.
b) If funds are not available the budget officer will reject
the request and ask the Town Board for approval to transfer
funds if they are available and if the item is needed within
the current budget year.
c) If bidding is necessary the budget officer will ask for
approval of the Town Board to bid and then have the
appropriate employee prepare the bid specifications.
d) If per the procurement policy quotes are necessary the
requisitioner will be notified and the quotes will be placed
with the purchase order.
3) No items will be received or services used by any employee unless
a purchase order is in place.
4) The purchase orders, quotes if necessary, packing slips and
invoices will be given to the purchase officer who will check
them for accuracy. The purchase orders with backup material will
then be given to the Town Clerk's Office for entry and
preparation for Town Board payment approval.
5) No purchase orders will be necessary for utilities, bills from
other municipalities, legal services, engineering services, water
and sewer billings, election services, jury expenses, law book
expenses and insurance payments. If there is any doubt please
check with the budget officer.
6) The purchase officer will receive copies of all contracts and
special resolutions of the board. A purchase order will be made
for each of these specific cases.
2nd Clw Grantham Roll call vote - all voting Yes
PAGE 18
I
R
RESOLUTION #74 TOWN OF DRYDEN HAZARD MATERIALS PLAN
Clw Grantham offered the following resolution and asked for its
adoption:
RESOLVED; that this Town Board approve the HazMat Plan as presented
• and copies of the amended pages be distributed as per the plan.
2nd Clm T. Hatfield Roll call vote - all voting Yes
RESOLUTION #75 TOWN OF DRYDEN EMERGENCY PREPAREDNESS PLAN
Clm T. Hatfield offered
adoption:
RESOLVED; that this
Plan as presented
per the plan.
2nd Clm C. Hatfield
the following resolution and asked for its
Town Board approve the Emergency Preparedness
and copies of the amended pages be distributed as
Roll call vote - all voting Yes
RESOLUTION #76 TOWN OF DRYDEN DRUG AND ALCOHOL POLICY
Clm C. Hatfield offered the following resolution and asked for its
adoption:
RESOLVED; that this Town Board approve the Drug and Alcohol Policy
for the Town of Dryden and include it as part of the Town of Dryden
Employee Information and Policies Guide.
2nd Clm Roberts Roll call vote - all voting Yes
RESOLUTION #77 TOWN OF DRYDEN EMPLOYEE INFORMATION AND POLICIES
Clm Roberts offered the following resolution and asked for its
adoption:
RESOLVED; that this Town Board approve the Town of Dryden Employee
• Information and Policies Guide and distribute to each employee.
2nd Clw Grantham Roll call vote - all voting Yes
•
RESOLUTION #78 TOWN OF DRYDEN FAIR HOUSING OFFICER
Clw Grantham offered the following resolution and asked for its
adoption:
RESOLVED, that this Town Board designate Supervisor Schug as the Fair
Housing Officer to coordinate all actions of the Fiar Housing Plan.
2nd Clm T. Hatfield Roll call vote - all voting Yes
RESOLUTION #79 APPOINT SECURITY FOR COURT
Clm T.
Hatfield offered the
following resolution and
asked for its
adoption:
RESOLVED,
that this Town Board
upon the recommendation
of the Justice j
Court appoint
Jim Milewski for
Monday night court at a
rate of $20.00
per hour
as per budget.
2nd Clm
C. Hatfield Roll
call vote - all voting
Yes
PAGE 19
I
F
I
SUPERVISOR APPOINTMENTS 1996
Deputy Supervisor --------------- - --
General Fund Bills Committee - - - - - --
Highway Fund Bills Committee - - -
Building and Grounds Committee -----
Assessment Review Committee -- - - - - --
Insurance Committee --------------- -
Representative to Bolton Point - - - --
Representative to Planning Board - --
Representative to Zoning Board - - - --
Representative to IAWTF ------ - - - - --
Representatives to Fire Departments -
Public Relations
Village of Dryden --------------- -
Village of Freeville ------- - - - - --
Recreation & Youth Services Comm - --
Park & Conservation Committee - - - - --
Public Works Committee ------- - - - - --
Public Funds Committee ------- - - - - --
Jan - June Audit of Books ---- - - - - --
July - Dec Audit of Books ---- - - - - --
Village Water negotiations --- - - - - --
Ambulance Review Committee --- - - - - --
Community Block Grant Review Comm - - --
Cl C. Hatfield
C1 C. Hatfield & Roberts
C1 T. Hatfield & Grantham
C1 C. Hatfield and T. Hatfield
C1
C.
Hatfield
Cl
& D.
Grantham
Cl
C.
Hatfield
and
Roberts
Supv Schug and Steve Lipinski
Cl Grantham
Cl Roberts
Supv Schug, C1 C. Hatfield
Cl Roberts and C1 T. Hatfield
C1
T.
Hatfield
Cl
Grantham
Cl
T.
Hatfield
Cl
C.
Hatfield
C1
Roberts
Cl
T.
Hatfield
Cl
C.
Hatfield & Grantham
Cl T. Hatfield and Roberts
C1 C. Hatfield & T Hatfield
Cl T Hatfield & Roberts
Supv Schug & C1 Roberts
MONTHLY MEETINGS
Second Tuesday of each month at 7:30 p.m. at the Town Hall unless
otherwise designated.
TOWN CLERK HOURS
Monday thru Friday 9:00 a.m. to 4:30 p.m.
Saturday 9:00 a.m. to 12 noon
Closed Saturdays for the months of June and July
ZONING AND BUILDING INSPECTOR
Office hours 8:00 a.m. - 12 :00
2nd Saturday 9:00 a.m. - noon
Inspections and other business
Act j ourned - /;' � Pm
Susanne Llo
Town Clerk
n
�J
p.m.
by appointment 1:00 p.m. - 5:00 P.M.
PAGE 20
E
0