Loading...
HomeMy WebLinkAbout1995-01-04TOWN BOARD MEETING JANUARY 4, 1995 9 Supv Schug called the meeting to order at 12 noon • Roll call was by Town Clerk Lloyd: Present: Supv Schug, Clm C. Hatfield and Clm Roberts Absent: Clm T. Hatfield and Clm Baker Members and guests participated in a moment of silence followed by the Pledge of allegiance. DISCUSSION WDCC - the board decided to send out a questionnaire within a 2 mile radius and put an advertisement in the Shopper for in put from the residents. Adjourned: 1 :30PM Susanne Lloyd Dryden Town Clerk RN d ORGANIZATIONAL MEETING JANUARY 4, 1995 The Organizational meeting was called to order at 12 :00 noon /'Roll call was by Town Clerk Lloyd: Present: Supv Schug, Clm C. Hatfield and Clm Roberts Absent: Clm T. Hatfield and Clm Baker Members and guests participated the Pledge of Allegiance. in a moment of silence followed by RESOLUTION #1 RULES OF PROCEDURE Clm C. Hatfield offered the following resolution and asked for its adoption: RESOLVED; that this Town Board use Town Law Section #63 2nd Clm Roberts Roll call vote - all voting Yes Clm Roberts adoption: RESOLUTION #2 SALARY SCHEDULE offered the following RESOLVED, that the salaries of the year 1995 as follows: Supervisor Councilman (4) Highway Superintendent Town Clerk Town Justice (2) 2nd Clm C. Hatfield Roll Clm C. Hatfield adoption: RESOLVED, that weekly, hourly Councilman will paid annually. 2nd Clm Roberts resolution and asked for its the elected Town Officials be set for $ 9,000 2,000 41,080 13,800 10,500 call vote all voting Yes RESOLUTION #3 SALARY PAYMENT offered the following resolution and asked for its salaried employees of the Town of Dryden will be paid employees will be paid bi- weekly, the Supervisor and be paid monthly and other appointed employees will be Roll call vote - all voting Yes RESOLUTION #4 TELEPHONE CREDIT CARDS Clm Roberts offered the following resolution and asked for its adoption: RESOLVED, that the telephone credit cards be renewed for the year 1995 for the Town Supervisor and Town Attorney. 2nd Clm C. Hatfield Roll call vote - all voting Yes RESOLUTION #5 MILEAGE Clm C. Hatfield offered the following resolution and asked for its adoption: RESOLVED, that the mileage will including election inspectors, at using their own car for official meetings. be paid to the Town Officials, a rate of 28 cents per mile when town business other than town 2nd Clm Roberts Roll call vote - all voting Yes is ream t RESOLUTION #6 DESIGNATE OFFICIAL BANKS Clm Roberts offered the following resolution and asked for its adoption RESOLVED, that the Town Board designate the First National Bank of Dryden and the Tompkins County Trust Company as the official banks for the Town of Dryden for the year 1995. 2nd Clm C. Hatfield Roll call vote - all voting Yes RESOLUTION #7 OFFICIAL ADVERTISING Clm C. Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Board designate the Ithaca Journal for official advertising for the year 1995. 2nd Clm Roberts Roll call vote - all voting Yes RESOLUTION #8 ADVANCE PAYMENT OF UTILITIES Clm Roberts offered the following resolution and asked for its adoption: RESOLVED, that this Town Board authorize the Supervisor to pay in advance of the audited claims the utility bills, all claims to be presented at the next regular board meeting. 2nd Clm C. Hatfield Roll call vote - all voting Yes RESOLUTION #9 SERVICE OFFICER Clm C. Hatfield offered adoption: RESOLVED, that this Town Officer for the year 1995, the following resolution and asked for its Board appoint the Supervisor as Service 2nd Clm Roberts Roll call vote - all voting Yes RESOLUTION #10 FIRE WARDEN Clm C. Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board appoint the Supervisor as Fire Warden for the year 1995. 2nd Clm Roberts Roll call vote - all voting Yes RESOLUTION #11 SPECIAL FUND ASSESSMENT ADMINISTRATION Clm Roberts offered the following resolution and asked for its adoption: RESOLVED, that the Town Supervisor has the power and duties of administration and supervision of the Town of Dryden on Special Assessment Fund functions to be performed on behalf of the Town Board for the year 1995. 2nd Clm C. Hatfield Roll call vote - all voting Yes PAGE 2 1 • RESOLUTION #12 FIRE CONTRACTS AND AMBULANCE CONTRACTS Clm C. Hatfield adoption: RESOLVED, that and Ambulance contracts. 2nd Clm Roberts offered the following resolution and asked for its the Supervisor be authorized to pay the Fire Contracts Contracts for the year 1995 as per the INSPECTOR budget and the Roll call vote - all voting Yes RESOLUTION #13 SUBDIVISION CONTROL OFFICER & MULTIPLE RESIDENCE INSPECTOR Clm Roberts offered the following resolution and asked for its adoption: RESOLVED, that this Town Board appoint Henry Slater as Subdivision Control Officer and Multiple Residency Inspector for the year 1995. 2nd Clm C. Hatfield Roll call vote - all voting Yes RESOLUTION #14 LICENSOR FOR GAMES OF CHANCE Clm C. Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board appoint Susanne Lloyd as licensor for Games of Chance for the year 1995. 2nd Clm Roberts Roll call vote - all voting Yes RESOLUTION #15 PETTY CASH Clm Roberts offered the following resolution and asked for its adoption: RESOLVED, that this Town Board authorize a petty cash fund for the Town Clerk not to exceed $100.00, and Receiver of Taxes and Assessments not to exceed $100.00, petty cash as needed for postage meter, and Justice petty cash fund not to exceed $100.00 for the year 1995. 2nd Clm C. Hatfield Roll call vote - all voting Yes Clm C. Hatfield adoption: RESOLVED, that Clerk for the week. 2nd Clm Roberts RESOLUTION #16 COURT CLERK offered the following resolution and asked for its this Town Board appoint Jean Ryan as Senior Court year 1995 at a salary of 5 26,775 for a 40 hour work Roll call vote - all voting Yes RESOLUTION #17 COURT CLERK Clm Roberts offered the following resolution and asked for its adoption: RESOLVED, that this Town Board appoint Debra Smiley as Court Clerk for the year 1995 at a salary $ 19,550 for a 40 hour work week. 2nd Clm C. Hatfield Roll call vote - all voting Yes PAGE 3 3 a • RESOLUTION #18 SECRETARY - BOOKKEEPER SUPERVISOR Clm C. Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board appoint Dianne McFall as the Supervisor's Confidential Secretary & Bookkeeper for the year 1995 at a salary of $19,700 for a 40 hour work week. 2nd Clm Roberts Roll call vote Yes RESOLUTION #19 RECEIVER OF TAXES & ASSESSMENTS Clm Roberts offered the following resolution and asked for its adoption: RESOLVED, that this Town Board appoint Susanne Lloyd as Receiver of Taxes and Assessments at a salary of $5,895 for the year 1995. 2nd Clm C. Hatfield Roll call vote - all voting Yes RESOLUTION #20 APPOINT DEPUTY RECEIVER OF TAXES & ASSESSMENTS Clm C. Hatfield offe adoption: RESOLVED, that this Receiver of Taxes & Receiver of Taxes & week for the year 1995. 2nd Clm Roberts Roll red the fol Town Board, Assessments Assessments call vote - lowing resolution and asked for its upon the recommendation of the appoint Wanita Baldwin as Deputy at a salary of $4,750 for a 10 hour all voting Yes RESOLUTION #21 APPOINT DEPUTY RECEIVER OF TAXES & ASSESSMENTS Clm Roberts offered the following resolution and asked for its adoption: RESOLVED, that this Town Board, upon the recommendation of the Receiver of Taxes and Assessments, appoint Linda Woodin as Deputy Receiver of Taxes & Assessments to be paid $7.50 per hour for the year 1995. 2nd Clm C. Hatfield Roll call vote - all voting Yes RESOLUTION #22 APPOINT DEPUTY RECEIVER OF TAXES & ASSESSMENTS Clm C. Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board upon the recommendation of the Receiver of Taxes & Assessments appoint Barbara Ensign as Deputy Receiver of Taxes and Assessments to be paid $7.50 per hour from April 1, 1995 through December 31, 1995. 2nd Clm Roberts Roll call vote - all voting Yes PAGE 4 v L� RESOLUTION #22A APPOINT DEPUTY RECEIVER OF TAXES & ASSESSMENTS Clm Roberts offered the following resolution and asked for its adoption: RESOLVED, that this Town Board upon the recommendation of the Receiver of Taxes & Assessments appoint Stephanie Zerilli as Deputy Receiver of Taxes and Assessments to be paid $7.50 per hour from January 1, 1995 through March 31, 1995. 2nd Clm C. Hatfield Roll call vote - all voting Yes RESOLUTION #23 APPOINT DEPUTY TOWN CLERK Clm C. Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board, upon the recommendation of the Town Clerk, appoint Wanita Baldwin as Deputy Town Clerk at a salary of $4,750 for a 10 hour week for the year 1995. 2nd Clm Roberts Roll call vote - all voting Yes RESOLUTION #24 APPOINT DEPUTY TOWN CLERK Clm Roberts offered the following resolution and asked for its adoption: RESOLVED, that this Town Board upon the recommendation of the Town Clerk appoint Linda Woodin as Deputy Town Clerk to be paid $7.50 per hour for the year 1995. 2nd Clm C. Hatfield Roll call vote - all voting Yes RESOLUTION #25 APPOINT DEPUTY TOWN CLERK Clm C. Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board upon the recommendation of the Town Clerk appoint Barbara Ensign as Deputy Town Clerk to be paid $7.50 per hour from April 1st through December 31st for the year 1995. 2nd Clm Roberts Roll call vote - all voting Yes RESOLUTION #25A APPOINT DEPUTY TOWN CLERK Clm Roberts offered the following resolution and asked for its adoption: RESOLVED, that this Town Board upon the recommendation of the Town Clerk appoint Stephanie Zerilli Deputy Town Clerk to be paid $7.50 per hour from January 1st through March 31, 1995. 2nd Clm C. Hatfield Roll call vote - all voting Yes RESOLUTION #26 ASSISTANT BUDGET OFFICER Clm C. Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board appoint Dianne McFall as the assistant Budget Officer for the year 1995 at a salary of $1,352.50 per year. 2nd Clm Roberts Roll call vote - all voting Yes PAGE 5 r RESOLUTION #27 CONTRACT TOWN ATTORNEY Clm Roberts offered the following resolution and asked for its adoption: RESOLVED# that this Town Board contract with Mahlon Perkins as the Town Attorney Public at the rate of 81,650 per month for the year 1995 to do regular agreed upon Town business. All other business will be billed at a rate of 8115 per hour as per contract. 2nd Clm C. Hatfield registration Roll call vote - all voting Yes ie RESOLUTION #28 ENGINEERING Clm C. Hatfield offered adoption: RESOLVED, that Hunt Engineers 1995 as needed. 2nd Clm Roberts the following resolution and asked for its this Town Board contract with T. G. Miller P.C. and and Architects for engineering services for the year Roll call vote - all voting Yes RESOLUTION #29 INSPECTORS Clm Roberts offered the following resolution and asked for its adoption: as the Public for the RESOLVED, that this Town Board authorize payment to the election inspectors who work in 1995 as follows: 850.00 for primary day, 845.00 for registration and 880.00 for election day. 2nd Clm C. Hatfield Roll call vote - all voting Yes RESOLUTION #30 PUBLIC WORKS SUPERINTENDENT Clm C. Hatfield offered adoption: RESOLVED, that this Works Superintendent year. 2nd Clm Roberts the following resolution and asked for its Town Board appoint Donald Gilbert as the Public for the year 1995 at a salary of 82,950 per Roll call vote - all voting Yes RESOLUTION #31 CLEANING CONTRACT Clm Roberts offered the following resolution and asked for its adoption: RESOLVED, that this Town Board appoint Debbie Foote as the cleaning person for the Town Hall for the year 1995 to be paid at the rate of $45.00 per week for three (3) hours per week. When asked, extra cleaning to be paid at the same rate. 2nd Clm C. Hatfield Roll Call vote - all voting Yes RESOLUTION #32 APPOINT BINGO INSPECTOR Clm C. Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board appoint Linda Woodin as Bingo Inspector for the year 1995 in the amount of 8150.00 to be paid annually. 2nd Clm Roberts Roll call vote - all voting Yes PAGE 6 6 RESOLUTION #33 DOG CONTROL CONTRACT Clm Roberts offered the following resolution and asked for its • adoption: RESOLVED, that this Town Board contract with the S.P.C.A. in the amount of $13,972.50 for the year 1995. 2nd Clm C. Hatfield Roll call vote - all voting Yes RESOLUTION #34 FIRST DEPUTY HIGHWAY SUPERINTENDENT Clm C. Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board upon the recommendation of the Highway Superintendent, appoint Jack Park as first Deputy Supt of Highways for the year 1995 at a salary of $32,500. 2nd Clm Roberts Roll call vote - all voting Yes RESOLUTION #35 SECOND DEPUTY HIGHWAY SUPERINTENDENT Clm Roberts offered the following resolution and asked for its adoption: RESOLVED, that this Town Board appoint Randy Riker as the Second Deputy Highway Superintendent for the year 1995 at an additional hourly rate of $1.00 when performing these duties. 2nd Clm C. Hatfield Roll call vote - all voting Yes RESOLUTION #36 SECRETARY - BOOKKEEPER HIGHWAY DEPARTMENT Clm C. Hatfield offered • adoption: RESOLVED, that this Secretary- Bookkeeper to salary of $12,050. 2nd Clm Roberts •' the following resolution and asked for its Town Board appoint Dianne McFall as the Highway Department for the year 1995 at a Roll call vote - all voting Yes RESOLUTION #37 GADABOUT Clm Roberts offered the following resolution and asked for its adoption: RESOLVED, that this Town Board authorize payment to Gadabout at a rate of $4,785 for the year 1995 as per the budget when the funds are available. 2nd Clm C. Hatfield Roll call vote - all voting Yes RESOLUTION #38 T.C. Seniors Clm C. Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board authorize payment to T.C. Seniors at a rate of $3,200 for the year 1995 as per the budget when the funds are available. 2nd Clm Roberts Roll call vote - all voting Yes PAGE 7 I E 6 qV RESOLUTION #39 RECREATION AND YOUTH SERVICES ADMINISTRATION Clm Roberts offered the following resolution and asked for its adoption: RESOLVED, that the Town of Dryden appoint Wanita Baldwin as the administrator for recreation and youth services for the year 1995 at a rate of $9.60 per hour. 2nd Clm C. Hatfield Roll call vote - all voting Yes RESOLUTION #40 SUPERVISOR ASSISTANT Clm C. Hatfield offered the following resolution and asked for its adoption: RESOLVED, that the Town of Dryden appoint Teri McFall as the Supervisor's Assistant for the year 1995 at a rate of $9.60 per hour. 2nd Clm Roberts Roll call vote - all voting Yes RESOLUTION #41SOUTHWORTH LIBRARY Clm Roberts offered the following resolution and asked for its adoption: RESOLVED, that the Supervisor be authorized to pay the Library Contract in the amount of $3,675 for the year 1995 when the funds are available. 2nd Clm C. Hatfield Roll call vote - all voting Yes RESOLUTION #42 LEARNING WEB Clm C. Hatfield offered the following resolution and asked for its adoption: RESOLVED, that the Supervisor be authorized to pay Learning Web at a rate of $1,600.00 for the year 1995 when the funds are available. 2nd Clm Roberts Roll call vote - all voting Yes RESOLUTION #43 AIDS WORK Clm Roberts offered the following resolution and asked for its adoption: RESOLVED, that the Supervisor be authorized to pay AIDS Work at a rate of $550.00 for the year 1995 when the funds are available. 2nd Clm C. Hatfield Roll call vote - all voting Yes RESOLUTION #44 DISPLACED HOMEMAKERS Clm C. Hatfield offered the following resolution and asked for its adoption: RESOLVED, that the Supervisor be authorized to pay Displaced Homemakers Center of Tompkins Center at a rate of $450.00 for the year 1995 when funds are available. 2nd Clm Roberts Roll call vote - all voting Yes PAGE 8 • • • RESOLUTION #45 APPOINT TOWN HISTORIAN Clm Roberts offered the following resolution and asked for its adoption: RESOLVED, that this Town Board appoint Harland Carpenter as Town Historian in the amount of $200 for the year 1995 to be paid annually. 2nd Clm C. Hatfield Roll call vote - all voting Yes RESOLUTION #46 DRYDEN HISTORICAL SOCIETY Clm C. Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board authorize payment to the Dryden Historical Society at a rate of $1,050 for the year 1995 as per the budget when the funds are available. 2nd Clm Roberts Roll call vote - all voting RESOLUTION #47 BUILDING CODE INSPECTOR Clm Roberts offered the following resolution and adoption: RESOLVED, that this Town Board appoint Henry Slater Inspector for the year 1995 at a salary of $18,850. 2nd Clm C. Hatfield Roll call vote - all voting RESOLUTION #48 APPOINT ASSISTANT BUILDING CODE INSPECTOR Yes asked for its as Building Code Yes Clm C. Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board assistant Building Code Inspector the year 1995. 2nd Clm Roberts Roll call appoint Clinton Cotterill as the at the rate of $9.60 per hour for vote - all voting Yes RESOLUTION #49 ZONING OFFICER Clm Roberts offered the following resolution and asked for its adoption: RESOLVED, that this Town Board appoint Henry Slater as Zoning Officer for the year 1995 at a salary of $18,850. 2 d C1 C is m . Hatfield Roll call vote - all voting Yes RESOLUTION #50 APPOINT ASSISTANT ZONING OFFICER Clm C. Hatfield adoption: RESOLVED, that assistant Zoning 1995. 2nd Clm Roberts offered the following resolution and asked for its this Town Board appoint Clinton Cotterill as the Officer at the rate of $9.60 per hour for the year Roll -call vote - all voting PAGE 9 Yes i 9 i i RESOLUTION #51 APPOINT SECRETARY TO ZONING OFFICER Clm Roberts offered the following resolution and asked for its adoption: RESOLVED, that this Town Board appoint Wanita Baldwin the Secretary to the Zoning Officer at the salary of $4,750 for the year 1995 for a 10 hour work week. 2nd Clm C. Hatfield Roll call vote - all voting Yes RESOLUTION #52 APPOINT SECRETARY TO BUILDING INSPECTOR Clm C. Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board appoint Wanita Baldwin the Secretary to the Building Inspector at the salary of $4,750 for the year 1995 for a 10 hour work week. 2nd Clm Roberts Roll call vote - all voting Yes RESOLUTION #53 APPOINT SITE PLAN REVIEW SECRETARY Clm Roberts offered the following resolution and asked for its adoption: RESOLVED, that this Town board appoint Susanne Lloyd as secretary to the Site Plan Review Board for the year 1995 at a rate of $9.60 per hour. 2nd Clm C. Hatfield Roll call vote - all voting Yes RESOLUTION #54 PLANNING BOARD CHAIRPERSON • Clm C. Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board appoint Barbara Caldwell as the Planning Board Chairperson for the year 1995 at a rate of $400 to be paid annually. 2nd Clm Roberts Roll call vote - all voting Yes RESOLUTION #55 APPOINT PLANNING BOARD SECRETARY • Clm Roberts offered the following resolution and asked for its adoption: RESOLVED, that this Town Board appoint Jean Ryan as secretary for the Planning Board for the year 1995 at a rate of $9.60 per hour. 2nd Clm C. Hatfield Roll call vote - all voting Yes RESOLUTION #56 ZONING BOARD OF APPEALS CHAIRPERSON Clm C. Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board appoint Mark Varvayanis as the Zoning Board of Appeals Chairperson for the year 1995 at a rate of $400 to be paid annually. 2nd Clm Roberts Roll call vote - all voting - Yes PAGE 10 la a L J RESOLUTION #57 SECRETARY TO ZONING BOARD OF APPEALS Clm Roberts offered the following resolution and adoption: RESOLVED, that this Town Board appoint Jean Ryan as Zoning Board of Appeals for the year 1995 at a hour, asked for its secretary for the rate of $9.60 per 2nd Clm C. Hatfield Roll call vote - all voting Yes RESOLUTION #58 SPECIAL DISTRICT ADMINISTRATION Clm C. Hatfield offered the following resolution and asked for its adoption: RESOLVED, that the Town Supervisor has the power and duties of administration and supervision of the Town of Dryden on Special Improvement District functions to be performed on behalf of the Town Board. 2nd Clm Roberts Roll call vote - all voting Yes RESOLUTION #59 HIGHWAY SALARIES Clm Roberts offered the following resolution and asked for its adoption: RESOLVED, that all highway employees will be paid in a range not to exceed $12.65 per hour, as recommended by the Highway Superintendent for the year 1995. 2nd Clm C. Hatfield Roll call vote - all voting Yes RESOLUTION #60 CLOTHING ALLOWANCE Clm C. Hatfield offered the following resolution and asked for its adoption: RESOLVED, that the Highway Superintendent be authorized to have the full time permanent highway employees purchase work clothing in an amount not to exceed $125.00 each. Clm Roberts Roll call vote - all voting Yes RESOLUTION #61 PURCHASE OF SMALL TOOLS Clm Roberts offered the following resolution and asked for its adoption: RESOLVED, that the Highway Superintendent be authorized to purchase small tools not to exceed $3,000.00 for the year 1995. 2nd Clm C. Hatfield Roll call vote - all voting Yes RESOLUTION #62 GASOLINE AND DIESEL PURCHASE Clm C. Hatfield offered the following resolution and asked for its adoption: RESOLVED, that the Town of Dryden accept State pricing, County or local bid for gasoline and diesel to be purchased for the use of town equipment for the year 1995. 2nd Clm Roberts Roll call vote - all .voting Yes PAGE 11 0 E i i • RESOLUTION #63 TIRE PURCHASE Clm Roberts offered the following resolution and asked for its adoption: RESOLVED, that the Town of Dryden accept State pricing, County or local bid for the purchase of tires for use on town equipment for the year 1995. 2nd Clm C. Hatfield Roll call vote - all voting Yes RESOLUTION #64 PIPE AND CULVERT Clm C. Hatfield offered the following resolution and asked for its adoption: RESOLVED, that the Town of Dryden accept County or local pricing for pipe and culvert purchased for town highway purchases for the year 1995. 2nd Clm Roberts Roll call vote - all voting Yes RESOLUTION #65 OIL AND STONE PURCHASE Clm Roberts offered the following resolution and asked for its adoption: RESOLVED, that the Town of Dryden accept State, County or local pricing for the purchase of road oils and stone for the year 1995. 2nd Clm C. Hatfield Roll call vote - all voting Yes RESOLUTION #66 SALT AND SAND PURCHASE Clm C. Hatfield offered the following resolution and asked for its adoption: RESOLVED, that the Town of Dryden accept State, County or local bid for the purchase of salt and sand for use by the town highway department for the year 1995. 2nd Clm Roberts Roll call vote - all voting Yes RESOLUTION #67 GUIDE RAIL PURCHASE Clm Roberts offered the following resolution and asked for its adoption: RESOLVED, that the Town of Dryden accept State, County or local bid for the purchase of guide rail for use by the town highway department for the year 1995. 2nd Clm C. Hatfield Roll call vote - all voting Yes RESOLUTION #68 APPOINT PLANNING BOARD MEMBER Clm C. Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board appoint Mitchell Lavine to the Dryden Planning Board whose term will expire on Dec 31st 2001. 2nd Clm Roberts Roll call vote - all voting Yes PAGE 12 I a • RESOLUTION #69 APPOINT ZONING BOARD OF APPEALS MEMBER Clm Roberts offered the following resolution and asked for its adoption: RESOLVED, that this Town Board appoint Joseph Jay to the Dryden Zoning of Appeals Board whose term will expire on Dec 31st 1999. 2nd Clm C. Hatfield Roll call vote - all voting Yes RESOLUTION #69A GRANT LEAVE OF ABSENCE ZBOA MEMBER Clm C. Hatfield adoption: RESOLVED, that Anne Everett. 2nd Clm Roberts offered the following resolution and asked for its this Town Board grant a leave of absence ZBOA member Roll call vote - all voting RESOLUTION #70 APPOINT IDA MEMBER Clm Roberts offered the following resolution and adoption: Yes asked for its RESOLVED, that this Town Board appoint Robert Porteus to the Dryden Industrial Development Agency whose term shall expire on Dec 31st 1999. 2nd Clm C. Hatfield Roll call vote - all voting Yes RESOLUTION #71MANDATORY JUSTICE SCHOOLING Clm C. Hatfield offered the following resolution and asked for its adoption: RESOLVED, that the Justices be authorized to attend training schools during the year 1995 and be reimbursed for actual expenses. 2nd Clm Roberts Roll call vote - all voting Yes RESOLUTION #72 INVESTMENT POLICIES AND GUIDELINES FOR THE TOWN OF DRYDEN Clm Roberts offered the following resolution and asked for its adoption: RESOLVED, that the objectives of the Investment policy of the Town of Dryden are to minimize risk; to insure that investments mature when the cash is required to finance operations; and to insure a competitive rate of return. In accordance with this policy, the Supervisor is hereby authorized to invest all funds including proceeds of obligations and reserve funds in: Certificates of Deposits issued by a bank or trust company authorized to do business in New York State; Time Deposit Accounts in a bank or trust company authorized to do business in New York State: Obligations of New York State, Obligations of the United States Government; Only reserve funds may be invested in Obligations of the Town of Dryden. All other Local Government officials receiving money in their official capacity must deposit such funds in negotiable order of withdrawal accounts. All investments made pursuant to this investment policy shall comply with the following conditions. PAGE 13 JJ i 1� 1. COLLATERAL a. Certificates of Deposits shall be fully secured by insurance of the Federal Deposit Insurance Corporations or by obligations of New York State or obligations of the United States or obligations of federal agencies the principal and interest of which are guaranteed • by the United States, or obligations of New York State local governments. Collateral shall be delivered to the Town of Dryden or a custodial bank. The market value of collateral shall at all times equal or exceed the principal amount of the certificate of deposit. Collateral shall be monitored no less frequently than quarterly. b. Collateral shall not be required with respect to the direct purchase of obligations of New York State, obligations of the United States, and obligations of federal agencies the principal and interest of which are guaranteed by the United States Governments. 2. DELIVERY OF SECURITIES a. Payment shall be made by or on behalf of the Town of Dryden for obligations of New York State, obligations the principal and interest of which are guaranteed by the United States. United States Obligations, certificates of deposits, and other purchased securities upon delivery thereof to the custodial bank. All transactions shall be confirmed in writing. 3. WRITTEN CONTRACTS a. Written contracts may be required for the purchase of all certificates of deposits. I 4. DESIGNATION OF CUSTODIAL BANK a. The First National Bank of Dryden and Tompkins County Trust • Company both chartered by the State of New York are designated to act as custodial banks of the Town of Dryden's investments. S. FINANCIAL STRENGTH OF INSTITUTIONS a. All trading partners must be credit worthy. Their financial statements must be reviewed annually by the Supervisor to determine satisfactory financial strength or the Supervisor may use credit rating agencies to determine credit worthiness. b. Investments in time deposits and certificates of deposits are to be made with banks or trust companies. Their annual reports must be reviewed by the Supervisor to determine satisfactory financial strength. 6. OPERATIONS, AUDIT AND REPORTING a. The Supervisor or Deputy Supervisor shall authorize the purchase and sale and execute contracts for certificates of deposits on behalf of the Town of Dryden. b. At the time independent auditors conduct the annual audit of the accounts and financial affairs of the Town of Dryden, the independent auditors shall audit the investments of the Town of Dryden for compliance with the provisions of this investment nnlinv_ v. w1Ln1n sixty kou) aays or the end of each of the first three quarters of the fiscal.year, the Supervisor shall prepare and submit to the Town Board a quarterly investment report, which indicates the new investments, the inventory of existing investments and such other matters as the Supervisor deems appropriate. PAGE 14 4 d. Within 120 days of the end of the fiscal year, the Supervisor shall prepare and submit to the Town Board an annual investment report; recommendations for change in these investment guidelines; the results of the annual independent audit, the investment income i record; and such other matters as the Supervisor deems appropriate. At least annually, y, at the Organizational meeting of the Dryden Town Board, the board shall review and amend, if necessary these I nvestment policies. The provisions of these Investment Guidelines and any amendments hereto shall take effect prospectively and shall not invalidate the prior selection of any Custodial Bank or prior investment. 2nd Clm C. Hatfield Roll call vote - all voting Yes RESOLUTION #73 PROCUREMENT POLICY Clm C. Hatfield offered the following resolution and asked for its adoption: RESOLVED, that the TOWN of DRYDEN does hereby adopt the following procurement policy which is intended to apply to all goods and services which are not required by law to be publicly bid. 1. a. Every purchase to be made must be initially reviewed to determine whether it is a purchase contract or a public works contract. b. Once that determination is made, a good faith effort shall be made to determine whether it is known or can reasonably be expected that the aggregate amount to be spent on the item of supply or service is not subject to competitive bidding, taking into account past purchases and the aggregate amount to be spent in a year. c. The following items are not subject to competitive bidding pursuant to Section 102 of the General Municipal Law: purchase contracts under $10,000 and public works contracts under 820,000, emergency purchases; goods purchased from agencies for the blind or severely handicapped, goods purchased from correctional institutions, purchases under State and county contracts, and surplus and second -hand purchases from another governmental entity. d. The decision that a purchase is not subject to competitive j bidding will be documented in writing by the individual making the purchase. This documentation may include written or verbal quotes from vendors, a memo from the purchaser indicating how the decision was arrived at, a copy of the contract indicating the source which makes the item or service exempt, a memo from the purchaser detailing the circumstances which led to an emergency purchase, or any other written documentation that is appropriate. e. This policy will apply to all equipment rentals made throughout the year with prior Town Board approval per rental. PAGE 15 I F 2. All goods and services which are the subject of this procurement policy will be secured by use of written requests for proposals, written quotations, verbal quotations, or any other method that assures that goods will be purchased at the lowest price and that favoritism will be avoided, except in the following circumstances: • purchase contracts over $10,000 and public works contracts over 520,000; goods purchased from agencies for the blind or correctional institutions pursuant to Section 175 -b of the State Finance Law; goods purchased from correctional institutions pursuant to Section 186 of the Correction Law, purchases under State contracts pursuant to Section 104 of the General Municipal Law; purchases under county contracts pursuant to Section 103(3) of the General Municipal Law; or purchases pursuant to subdivision 6 of this policy. 3. The time and documentation required to purchase goods and services under $1,000.00 through this policy may be more costly than the item itself and would therefore not be in the best interests of the taxpayer. In addition, it is not likely that such de minimis t contracts would be awarded based on favoritism. The following are the minimum requirements necessary for purchases and /or equipment rentals when the amount to be expended in any one year exceeds $1,000 as required by this policy in order to achieve the highest savings: Amount of Purchase Contract or Rental (under $10,000) Method under $1,000 No action required 81,000 - $4,999 2 Verbal quotations or catalog pricing 850000 - 89,999 3 Written /fax quotations, written requests for proposals or catalog pricings i Estimated Amount of Public Works Contract (under $20.000) Method under 81,000 No action required 810000 - 89,999 2 Written /fax quotations 810,000 - 819,999 3 Written /fax quotations or written requests for proposals A good faith effort shall be made to obtain the required number of proposals or quotations. If the purchaser is unable to obtain the required number of proposals or quotations, the purchaser will document the attempt made at obtaining the proposals. 4. Documentation is required of each action taken in connection with each procurement. PAGE 16 5. Documentation and an explan is awarded to other than the documentation will include an achieve savings or how the 1 determination that the offerer the purchaser and documented. ation is lowest explana offerer is not required whenever a contract responsible offerer. This tion of how the award will was not responsible. A responsible shall be made by 1 6. Pursuant to General Municipal Law Section 104- b(2)(f), this procurement policy recognizes circumstances when, or types of procurements for which, in the sole discretion of the purchaser, the solicitation of alternative proposals or quotations will not be in the best interests of the TOWN. Those types of procurements include: a. Professional services or services requiring special or technical. skill, training or expertise. The individual or company must be chosen based on accountability, reliability, responsibility, skill, education and training, judgment, integrity, and moral worth. These qualifications are not necessarily found in the individual or company that offers the lowest price and the nature of these services are such that they do not readily lend themselves to competitive procurement procedures. In determining whether a service fits into this category the TOWN BOARD shall take into consideration the following guidelines: (a) whether the services are subject to State licensing or testing requirements; (b) whether substantial formal education or training is a necessary prerequisite to the performance of the services; and (c) whether the services require a personal relationship between the • individual and municipal officials. Professional or technical services shall include but not be limited to the following: services of an attorney; services of a physician; technical services of an engineer engaged to prepare plans, maps and estimates; securing insurance coverage and /or services of an insurance broker; services of a certified public accountant; investment management services; printing services involving extensive writing, editing or art work; management of municipally owned property; and computer software or programming services for customized programs, or services involved in substantial modification and customizing of pre - packaged software. b. Repair of equipment and machinery and maintenance items i.e.: toner, ribbons, oil filters, nuts & bolts etc. These can be specialized items The purchaser will obtain at least two verbal, written, faxed or catalog prices. It is up to the purchaser which product to purchase. c. Emergency purchases pursuant to Section 103(4) of the General Municipal Law. Due to the nature of this exception, these goods or services must be purchased immediately and a delay in order to seek alternate proposals may threaten life, health, safety or welfare of the residents. This section does not preclude alternate proposals if time permits. is PAGE 17 d. Purchases of surplus and second -hand goods from any source. If alternate proposals are required, the purchaser is allowed to purchase surplus and second -hand goods at auctions or through specific advertised sources where the i best prices are usually obtained. Prior Town Board approval is required for amounts over $1,000.00 7. This policy shall go into effect immediately and will be reviewed annually. 2nd Clm Roberts Roll Call vote - all voting Yes RESOLUTION #74 TOWN OF DRYDEN HAZARD MATERIALS PLAN Clm Roberts offered the following resolution and asked for its adoption: RESOLVED; that this Town Board approve the HazMat Plan as presented and since no changes have been made copies do not need to be distributed. 2nd Clm C. Hatfield Roll call vote - all voting Yes RESOLUTION #75 TOWN OF DRYDEN EMERGENCY REPAREDNESS PLAN Clm C. Hatfield offered the following resolution and asked for its adoption: RESOLVED; that this Town Board approve the Emergency Preparedness Plan as presented and since no changes have been made copies do not need to be distributed. 2nd Clm Roberts Roll call vote - all voting Yes • PAGE 18 ) I SUPERVISOR APPOINTMENTS 1995 Deputy Supervisor ------------ - - - - -- Cl C. Hatfield General Fund Bills Committee - - - - - -- Cl Baker & T. Hatfield Highway Fund Bills Committee - - -____ Cl C. Hatfield & Roberts Building and Grounds Committee - Cl C. Hatfield and T. Hatfield Assessment Review Committee -- - - - - -- C1 C. Hatfield & T. Hatfield Insurance Committee ---------- - - - - -- Cl C. Hatfield and Roberts Representative to Bolton Point - - - -- Supv Schug and Steve Lipinski Representative to Planning Board - -- C1 Baker , Representative to Zoning Board - - - -- C1 T. Hatfield Representative to IAWTF ------ - - - - -- Supv Schug, C1 C. Hatfield Representatives to Fire Departments- Cl Roberts and C1 T. Hatfield Public Relations Village of Dryden ---------- - - - - -- Cl C. Hatfield Village of Freeville ------- - - - - -- Cl Roberts Recreation & Youth Services Comm - -- C1 T. Hatfield Park & Conservation Committee - - - - -- Cl C. Hatfield Public Works Committee ------- - - - - -- Cl T. Hatfield Public Funds Committee ------- - - - - -- Cl T. Hatfield Jan - June Audit of Books ---- - - - - -- C1 Baker and C. Hatfield July - Dec Audit of Books ---- - - - - -- Cl T. Hatfield and Roberts MONTHLY MEETINGS Second Tuesday of each month at 7:30 p.m. at the Town Hall unless otherwise designated. TOWN CLERK HOURS Monday thru Friday 9:00 a.m. to 4:30 p.m. Saturday 9:00 a.m. to 12 noon Closed Saturdays for the months of June and July ZONING AND BUILDING INSPECTOR Office hours 8:00 a.m. - 1 :00 P.M. 2nd Saturday 9:00 a.m. - 12:00 noon Inspections and other business by appointment 1:00 p.m. - 5:00 P.M. Adjourned - 2 :0OPM Susanne Lloyd Town Clerk PAGE 19