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HomeMy WebLinkAbout06-1992MINUTES OF TOWN BOARD MEETING MONDAY, JUNE 8, 1992, AT 7:30 P.M. Those present: Teresa M. Robinson, Supervisor Ellard L. Sovocool, Councilman Gordon C. VanBenschoten, Councilman Donald E. Cummings, Councilman Carl E. Haynes, Councilman Jack Fitzgerald, Attorney Also present: Leland Cornelius, Liz Brennan, George Senter Moved by Mr. VanBenschoten, seconded by Mr. Cummings, that the minutes of May 11th be approved as presented. Ayes - Sovocool, VanBenschoten, Cummings, Haynes, Robinson. Claim Nos. 113 to 135 of the Highway Fund in the amount of $11,027.43 and Claim Nos. 156 to 180 of the General Fund in the amount of $5,862.42 were presented for audit. Moved by Mr. Haynes, seconded by Mr. Sovocool, that the bills be approved for payment. Ayes - Sovocool, VanBenschoten, Cummings, Haynes, Robinson. Highway Superintendent, Leland Cornelius, explained to Board that he is trucking tailings from our gravel mine to Lewbro's at $1.00 per ton and $1.00 for trucking. After crushing, #1 and #2 stones are returned which is a savings to the town of about half price for the stone. Mr. Cornelius would also like a resolution to obtain road oil on State Contract which is roughly 60 -65 cents for CRS2. Mr. Cornelius also obtained quotes for air breathing respirator as requested by Board at the last meeting. Groton Auto Supply quoted $917.40 for a hood and 3/4 horse compressor which doesn't compare with the other quote from Capital- Highway for $1,244.51 which included a full cape and 1 horse compressor. Oswego Tool was called for a quote but none was received. Mr. Cornelius attended seminar at Cornell today and they talked about new policies and procedures for purchasing. Also, Mr. Cornelius contacted Crispell about rebuilding engine in 1980 one ton Ford truck. They won't monkey with it and referred him to Newcombs. It's about $1200 to rebuild engine. Mr. Cornelius asked the Board if it's over $1200 do you want three quotes? Mr. Haynes drafted up some purchasing guidelines which will be discussed later in the meeting. LIZ BRENNAN - BOOKKEEPER - Presented Board with Bookkeeper's Report for the month of May. There are no transfers this month. The auditor's report has been received. Everything is fine financially. There are a few policy items that have to be added. Their recommendations have to be answered by the Board in writing. The Board and Bookkeeper reviewed auditor's report. They do not like a line item for ambulance. The Town should not be taxing McLean Fire District for ambulance service. McLean should be contracting with the Village of Groton for this service. It was suggested that some one check with the Town of Dryden to see how they handle ambulance service in the McLean Fire District. 1 It appears that end of year 1991 fund balance is approximately $700,000 which the auditor's don't like. It was suggested that some of this excess be put into a Capital Reserve Fund for Highway Equipment. Supervisor and Bookkeeper will work with Highway Superintendent to compile a list of trucks and equipment that we will need to purchase in upcoming years. We also need to put overhead doors on back of highway garage and a new roof on the Highway Garage. Additionally, the auditor's report indicated the Town had not adopted a Civil Right's Policy, A Drug Free Work Place Policy nor a Procurement Policies and Procedures. RESOLUTION NO. 35 - CIVIL RIGHTS POLICY Moved by Mr. Haynes, seconded by Mr. Sovocool Ayes - Sovocool, VanBenschoten, Cummings, Haynes, Robinson RESOLVED, that no person shall, on the grounds of race, color, place of national origin, age, sex, marital status, religion, or handicap, be excluded from participation in or be subjected to discrimination in any program or activity funded, wholly or in part, by Federal funds. RESOLUTION NO. 36 - DRUG -FREE WORKPLACE PLAN Moved by Mr. Haynes, seconded by Mr. VanBenschoten Ayes - Sovocool, VanBenschoten, Cummings, Haynes, Robinson RESOLVED, that the Town Board does hereby adopt the following Drug -Free Workplace Plan: This plan has been developed in order to disseminate information regarding a drug -free workplace to Town of Groton employees, particularly those employees engaged in performance of any grant programs administered by the U.S. Department of Housing and Urban Development. The Town of Groton will provide adequate information regarding the prohibited use of drugs in the work environment in addition to establishing a referral system for drug counseling, rehabilitation and employee assistance programs. The plan shall be followed immediately upon adoption and shall remain in effect until all activities assisted by Community Development (CD) funding are completed, or until it is superseded by a new plan. The Town of Groton's Supervisor is responsible for the implementation of the Drug -Free Workplace Plan. The plan will 2 include the elements listed below: (A)Provides for publishing and distribution to employees a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition (See attached Drug -Free Workplace Statement); (B)Establishes a drug -free awareness program for its employees; (C)Requires that each employee involved in the performance of the grant shall be given a copy of the Drug -Free Workplace Statement, as described in (A) above and attached hereto; (D)Requires employees to abide by the terms of the Drug -Free Workplace Statement as described in (A) above and attached hereto and requires employees to nofity the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5) days after such conviction; (E)Requires the employer to nofity HUD within then (10) days after receiving notice of any employee convicted of a violation as described in (D) above; (F)Requires the employer to take appropriate personnel action within a specified time frame against any employee convicted of a criminal drug statute violation occurring in the workplace (up to and including termination of employment) or requiring satisfactory participation in an approved drug rehabilitation program; and (G)Provides that the Town will make a good faith effort to continue to maintain a drug -free workplace by implementing the requirements of (A) through (F) above. TOWN OF GROTON DRUG -FREE WORKPLACE STATEMENT TO ALL TOWN OF GROTON EMPLOYEES INVOLVED IN THE PERFORMANCE OF GRANTS FUNDED THROUGH THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD): It is the intention of the Town of Groton to provide a drug -free workplace environment particularly with respect to the performance of grant work funded through the U.S. Department of Housing and Urban Development (HUD) . The Town of Groton, through this statement, makes known that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and sanctions will be taken against any employee who violates the terms of this statement. The continued support and assistance of all of us is fundamental in 3 attaining the Town's goal of a drug -free workplace. We ask your cooperation in aiding the Town in this endeavor. The Drug -Free Workplace Coordinator for the Town of Groton is the Town Supervisor. The Town Supervisor is the person to contact regarding questions and concerns regarding this statement or to report any drug convictions as described below. To carry out its intentions to provide a drug -free workplace the Town will: (A) Establish a drug -free awareness program for its employees which will include, but not be limited to, establishing a referral system for drug counseling, rehabilitation, and employee assistance programs. (B) Require that each employee involved in the performance of the grant abide by the terms of this statement. Employees shall notify the Town of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5) days after such conviction. (C) Take appropriate personnel action within thirty (30) days as practicable against any employee convicted of a criminal drug statute violation in the workplace. These actions include, but are not limited to, requiring from said employee satisfactory participation in an approved drug rehabilitation program and up to and including termination of employment. (D) Disseminate the Town of Groton's Drug -Free Workplace Statement to any and all department heads, managers, supervisors, employees, and unions involved in the grant performance to make known the Town's commitment to providing a drug -free work environment. (E) Review, update, and publish the Town of Groton's Drug -Free Workplace Plan as required. Teresa M. Robinson, Supervisor GEORGE L. SENTER, SR., CODE ENFORCEMENT OFFICER - Building permits issued year to date: 1991 - 33; 2 houses, 4 mobile homes, 27 misc. 1992 - 35; 6 houses, 3 mobile homes, 26 misc. A couple unlicensed vehicle cases are going to the ZBA. We have nine others that the property owners are working on to clean up. We have a zoning violation on Route 222 at the Dorland Horn residence. His son is living in a little building out back. Ernie Stinehour has a mobile residence by Dusty Kyes that is in violation. Mr. Senter presented current pictures of the John Anderson property on Brown Road. Town Attorney and Mr. Senter were out to view site. Something has to be done to get the Andersons to clean up. We always have the option to put our own mortgage on property. Attorney Fitzgerald suggested that the Code Enforcement Officer bring legal action against the Andersons through our local courts. We've had some inquiries whether the Moravia Republican Register is a legal 4 paper for the Town of Groton. The State Auditor's that are currently working in Groton questioned whether it is legal. They asked that the Board review Town Law Article 64, Section 11. Board and Town Attorney concurred that it appeared that we were legal since no paper is printed in Groton and the nearest paper in the County is over five miles away. However, consensus was that the Ithaca Journal or Cortland Standard would have better coverage in Groton. At the current time we are also placing all our legal notices in The Shopper. It was suggested the the two papers be contacted to determine cost of publication and also the circulation in the community. RESOLUTION NO. 37 - PURCHASE ROAD OIL ON STATE BID Moved by Mr. Cummings, seconded by Mr. VanBenschoten Ayes - Sovocool, VanBenschoten, Cummings, Haynes, Robinson RESOLVED, that the Town Board does hereby authorize the Highway Superintendent to purchase road oil on State Contract RESOLUTION NO. 38 - PARTICIPATE IN SUMMER YOUTH WORKER PROGRAM Moved by Mr. Haynes, seconded by Mr. Cummings Ayes - Sovocool, VanBenschoten, Cummings, Haynes, Robinson RESOLVED, that the Town does hereby wish to participate in the Municipal Summer Jobs Program employing a maximum of three individuals during the summer. RESOLUTION NO. 39 - ACCEPT 1991 FINANCIAL REPORT Moved by Mr. Haynes, seconded by Mr. Sovocool Ayes - Sovocool, VanBenschoten, Cummings, Haynes, Robinson RESOLVED, that the Town Board does hereby accept the Independent Auditors' Financial Report for 1991 and the Supervisor will make written report regarding findings of noncompliance. Road Inspection was set for Friday, June 19th at 8:00 A.M. Board Members and Code Enforcement Officer will meeting promptly at 8:OOAM at the Town Hall. Supervisor Robinson said Torok Road and Sovocool Hill Road from Cobb Street to the Town Line will be CHIPS project for this year. Sovocool Hill Road section will also have 1500' drainage included. Supervisor Robinson checked with assessor regarding ag exemption from Fire and Ambulance taxes. Amount of exemption depends on soil classes. Will have more information in July when County has all the figures. Enfield is the only Town todate that has opted for this exemption. Mr. Haynes passed out Town of Groton Purchasing Guidelines for the Town Board, Town Attorney, Highway Superintendent and Town Clerk to review and have any comments or changes ready for next months Board Meeting. k, Monthly reports from the Town Clerk, Tax Collector, Town Justices Heffron and Alexander were reviewed. There being no further business, Mr. Sovocool moved to adjourn meeting, seconded by Mr. VanBenschoten, at 9:50 P.M. Unanimous. Colleen D. Pierson Town Clerk n