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HomeMy WebLinkAbout05-19-1976Wednesday, May 19, 1976 7:30 p.m. pg. 1 The second regular meeting of the month of the Town Board was held at the town hall, 15 Terrace Rd. with Supervisor Robert P. Blatchley presiding. Other Board members present were: Justices Donald5a41rfd Ronald Fish and Councilman Ray Miller. Council- man Sherman Griswold was absent due to illness. Others present were Town Clerk, Christine Canestaro; Town Attorney John Gardner; Town Engineer William Rowell; Deputy Town Clerk, Theresa Fortin; Town Highway Supt. Carl Eaton; Water & Sewer Dept. Supt. Fred Walker; Legislators Shirley Fish, Delmar Palm, and Henry Wadsworth; news -reporter Skip Chapman and several residents of the Town. The meeting was called to order by the supervisor and the pledge of allegiance was given by all in attendance. ® The reading of the minutes of the last meeting were dispensed with as each member had been mailed a copy of the minutes and had read them. Upon motion of Justice Fish seconded by Councilman Miller the minutes were approved as presented. Votes: Justice Eaton aye; Justice Fish aye; Councilman Miller aye; Supervisor Blatchley aye. Motion carried. The Town Clerk read the minutes of the special meeting held on May 12, 1976. Upon motion of Justice Fish, seconded by Council- man Miller, the minutes were approved as read. Votes: Justice Eaton, aye; Justice Fish, aye; Councilman Miller, aye; Supervisor Blatchley, aye. Motion carried. Supervisor Blatchley announced that the 701 program hearing originally planned for May 26, 1976 has been rescheduled for 6/28/76 at the town hall. Mrs. Canestaro read a letter from Thomas H. Huhn, Manufacturers agent for Automatic Voting Machine Division, requesting that a check be made on voting machine inventories and supplies and orders placed for needed equipment as soon as possible before price increases went into effect. The letter was ordered, received and filed on motion of Councilman Miller and seconded by Justice Fish. Votes: Justice Eaton, aye; Justice Fish, aye; Councilman Miller, aye; Supervisor Blatchley, aye. Motion carried. Mrs. Canestaro read a communication from Sammons Communica- tions, Inc. regarding their intention to file applications for Certificate of Compliance for its existing grandfathered cable television system serving the City of Cortland and the Town of Cortlandville. CATV service had commenced in the Town of Cortland- ville on June 19, 1968. The expiration date of Sammon°s grand - fathered local franchise authorizing CATV service in the Town of Cortlandville is 11/19/1985. Mrs. Canestaro said she had given these papers to the Town Attorney for his review. Mr. Gardner advised that no action was required on this communication except to receive and file it. Upon motion of Justice Eaton, seconded by Justice Fish, the communication was ordered received and filed. Votes: Justice Eaton, aye; Justice Fish, aye; Councilman Miller, aye; Supervisor Blatchley, aye. Motion carried. ® Councilman Miller reported that Councilman Griswold had been operated on. Everyone sends him their best wishes for a speedy recovery. Justice Fish reported that the 701 Program Committee had applied to the State for a 60 day extension. He said there is a considerable amount, of work yet to be done. On Thursday night they would be working on the master plan itself and hoped much could be accomplished at this meeting. Supervisor Blatchley commended the Planning Board and all members of the 701 Advisory Committee for the many hours spent on this project and the commendable job they were doing. Wednesday, May 19, 1976 7:30 p.m. pg. 2 Justice Eaton gave the following report on the activities of his office for the month of April as follows: 1423 completed cases $7623 turned over to State Comptroller $1355 being held by the Court in pending cases Highway Supt. Carl Eaton reported they had removed two heaters at the highway garage as they were very bad and dangerous to use. The heaters all had a one year guarantee on them and had been in service for at least seven years. Cost to replace these heaters will be $491 plus freightyr4"�Delivery would be four to six weeks. Carl Eaton reported he had received a request from Mr. Bell to repair the Fairground Rd. south to Planck Motors. Since this • is a private road owned by the Fair Assoc. and the Holstein Assoc., Supervisor Blatchley suggested that if they paid for the material, he saw no reason why the town shouldn't apply it. Carl Eaton reported that Mr. Zogg had given him permission to remove gravel from the creek bed on his property as he has done in the past many years and wondered if there was any reason why the town shouldn't continue to do so. After some discussion due to some legal -technicalities, Atty. Gardner advised to hold off on it until the matter could be studied further. Carl Eaton reported that the building from the old Cortland- ville waste disposal area had been moved and was now on its foundation at the Highway Garage. The overhead door on the building needs to be modified or replaced. He obtained the following quotes from Overhead Door Co.: Repair to overhead door to increase door height; install two new 12' sections, replace vertical and horizontal tracks, replace torsion spring, cables and hardware -- $525.00 or Remove and replace overhead door 12'x1216", torsion spring, rubber weatherstrip, primed wood stops, remove old door -- $640.00 Carl Eaton and Justice Eaton were designated to check if there were funds available for this item and for the four heaters needed for the garage and will report back to.the board at the next meeting. Supervisor Blatchley reported he had received the first payment from the State of New York, for the relocation of the water lines on Route 281, in the amount of $31,162.61 with $7000 more still due. Of the $7000, $3600 is still due the contractor. He had also received the Town's share of the mortgage tax for the first half of the year in the amount of $10,900. At 8:00 p.m. acceptance of bids was closed on the paving of the town hall driveway and parking lot. Two sealed bids had been received and were opened and read aloud by Mrs. Canestaro as follows: ' Economy Paving Co., Cortland, N.Y. $5650.25 B.J. Mastronardi Paving Inc. • Cortland, N.Y. $6800.00 Motion was made by Justice Eaton seconded by Councilman Miller that the bids be received and filed. Votes: Justice Eaton, aye; Justice Fish, aye; Councilman Miller, aye; Supervisor Blatchley, aye. Motion carried. The bids were turned over to the town attorney to examine for sufficiency and legality. Town Engineer, William Rowell, advised that he had notified the successful,low bidder, C.O. Falter Co. of North Syracuse, that they had been awarded the bid for the pump station and asked them to submit to. the Town Attorney the necessary bonds and insurance papers. Wednesday May 19, 1976 7;30 p.m. Pg. 3 Legislator Shirley Fish asked if any information had been received regarding the request for a lower speed limit on Fisher Ave. Supervisor Blatchley advised her that he had spoken to Mr. Bassler regarding Fisher Ave., McLean Rd. and Pendleton St. Ext. and had been told these places were under study. Supervisor Blatchley advised the Board that the Wright Way Oil Co. on Rte. 11 has requested a sewer hook-up to the Village of Homer sewer line. He presented a signed approval of terms and rates from the Village of Homer & asked the Board's approval to sign the "contract" for the Town of Cortlandville. There will be a contract between the Village of Homer and the Town of Cort- landville and another contract between Wright Way 01.1 Co. and ® the Town.of Cortlandville. The Village of Homer will bill the Town of Cortlandville and the Town, in turn, will bill Wright Way Oil Co. 1 After some discussion, the consensus of the Board was that the contract should be drawn up with Wright Way Oil Co. so that the town would break even on the cost including the cost of clerical work. Action was deferred until the next meeting. Mr. Mike Frontuto of Eastern Copy Products gave a presen- tation on the advantages of buying the Minolta 101 Copier. He had left a demonstrator in the Town Clerk's office for the past two weeks. Both the Town Clerk's office and the Justice's office had used it extensively during this period and expressed their satisfaction with the superior copying qualities and versitility of the machine in comparison to the 660-1 Xerox machine now in use.. There was only one disadvantage expressed by Justice Eaton that the machine would not copy on both sides of the paper. But he felt this was minor in comparison to the advantages of the machine. The machine could be leased or purchasedyor leased for a period of three years or five years with the option to purchase. The lease cost will be applied against the purchase price of the machine. The cost of the Minolta is $2395.00 if purchased out- right. Plus $200 for a cabinet. It can be leased as follows: 3 year lease $86.22 per month 5 year lease $62.27 per month Average supply cost per copy is -- $.026 - $.031 Xerox cost per copy is -- $•035 He suggested the cheapest plan would be to lease the machine on a three year basis with the option to buy at the end of that period. Action was deferred until the June 2 meeting so that the Xerox contract could be checked out and terminated. Attorney Gardner reported that the bids submitted for the paving met all the requirements set forth in the information to bidders and that all the necessary papers had been signed. RESOLUTION #64: AWARDING OF BID FOR THE PAVING OF THE TOWN HALL DRIVEWAY AND PARKING LOT Motion by Justice Eaton, seconded by Councilman Miller Votes: Justice Eaton, aye; Justice Fish, aye; Councilman . Miller, aye; Supervisor Blatchley, nay. Adopted. WHEREAS, Pursuant to resolution #54 dated 4/21/76 sealed bids were solicited for the paving of the Town Hall driveway and parking area, and WHEREAS, two sealed bids were received and read aloud by the Town Clerk at 8:00 p.m. on 5/19/76, and Wednesday, May 19, 1976 7:30 p.m. Pg. 4 WHEREAS, the Economy Paving Co., Cortland, N.Y. submitted the lowest bid in the amount of $5650.25, and - WHEREAS, the bid submitted by the Economy Paving Co. met all the specifications set forth in the information to bidders, NOW THEREFORE BE IT RESOLVED, that the bid of Economy Paving Co.,,.Cortland, N.Y. in the amount of $5650.25 be, and it hereby -is accepted, and BE IT FURTHER RESOLVED, that the certified check in the amount of $340 be returned to the unsuccessful bidder, B.J: Mastronardi Paving Co., Inc._ Engineer William Rowell reported: 1. Re: Pump Station for Well #3: C.O. Falter Co. notified they had been awarded the bid and contract documents had been sent to them for their signature. Unsuccessful bidders had been notified. 2. Re: Sewer District #2: Mr. Porter has requested prices from two contractors for work that has to be done and hopes to have this information within a week or 10 days. 3. Re: South Cortland Water: He and Mr. Blatchley will be meeting Friday with F.H.A. to discuss further funding for this project. Also, cost of individual wells is being considered vs. the cost of a 4" line installed by Cortlandville Water Dept. Mr. Rowell recommends the installation of the 4" line to assure water supply for fire protection. The County Health Dept. also recommends the 4" line. Justice Eaton commented that they had been given the impression in the past few months that the private line servicing this area was(3F.teriorated and leaking and would "blow up" at any time and need was urgent. Mel Pierce responded that he had not observed any leaks anywhere other than on his own property and was willing to make repairs there himself. Above him, he said, the pipes are very close to the surface of the ground, therefore unprotected, but as the pipes come down and cross the street, they are imbedded deeper and better protected. Supervisor Blatchley suggested a meeting, be held with the people in the hamlet to see what their feelings are. 4. Re: Gorman Tract: Mr. Gorman has received in detail the proposed rate structure with the Village of Homer. He has agreed that negotiations to date are all that could be expected and would like to proceed with the formation of a Water and Sewer District for his development. Mr. Rowell recom- mended that the Board authorize Attorney Gardner and himself to get the papers in order and to review the situation and material to date. They will re- port back to the Board at the next meeting, if possible. Justice Fish suggested that before any action was taken by the Board, the Town Engineer and the Town Attorney find out exactly what the status of this project is before any authorization for the forinatioh - of any. - districts is given. Legislator. Shirley Fish.wanted to know if the Board intended to act on the suggestion made by the Town Planning Board to change the zoning in a portion of the subdivision from R-3 back to an R-1 zone. A great deal of discussion followed with a decision deferred until the report on the status of the project is given to the Town Board. Supervisor Blatchley requested the Board's permission to audit and pay the bill submitted by Mr. Chamberlain of Rowell and Assoc. for a consultation is 1 is 1 Wednesday, May 19, 1976 7,00 p.m. Pg. 5 and fire study he had done at the request of Super- visor Blatchley. The amount of the bill is $165.40. Justice Eaton said the bill will have to be paid as it was a service to the Town, but cautioned the Supervisor in the future these studies should be sanctioned by the Town Board before expending monies for this purpose. RESOLUTION #65: AUTHORIZATION TO PAY ROWELL AND ASSOCIATES BILL FOR FIRE STUDY Motion by Councilman Miller, seconded by Justice Fish Votes: Justice Eaton, aye; Justice Fish, aye; Councilman ® Miller, aye; Supervisor Blatchley, aye. Adopted. BE IT RESOLVED, that the bill submitted by Rowell and Associates dated 3/9/76 for a fire study requested by the Town Supervisor be paid in the amount of $165.4o. Mr. Rowell reported that some time ago he had been asked to make a feasability study on providing sewers for the Terrace Rd. and adjoining areas around the Town Hall area primarily for the purpose of protecting the town water supply. At that time, they had come up with some proposals and cost estimates and how the project would be financed. He suggested some additional thought should be given to this project with the possibility of having the Walkers install the sewer lines to lower the cost of the project and cost estimates along this line will have to be projected. Previously costs had been estimated on a contract basis. There are other methods that could be considered such as, construction by Town forces. The Town possibly should be taking a look at different methods of financing. He suggested the Board should give some urgency to these considerations if there was to be anything done within the next year. RESOLUTION #66: AUTHORIZATION FOR ENGINEER WILLIAM ROWELL TO CONTINUE FEASABILITY STUDY FOR PROVISION OF A SEWER SYSTEM IN THE IMMEDIATE AREAS OF TERRACE ROAD Motion by Councilman Miller, seconded by Justice Eaton. Votes: Justice Eaton, aye; Justice Fish, aye;. Councilman Miller, aye; Supervisor Blatchley, aye. Adopted. BE IT RESOLVED, that Town Engineer, William Rowell be, and he hereby is, authorized and directed to make a feasab ility study for the cost and construction of a sewer system in the immediate area of Terrace Road and Town Water Supply, and BE IT FURTHER RESOLVED, that this study also include the cost of construction of this project by the Town employees, and BE IT FURTHER RESOLVED, that the cost of this study is not to exceed $2000.00. Supervisor Blatct-ley introduced the new Town Bookkeeper, ® Wayne Ezick. RESOLUTION #67: AUTHORIZATION TO HIRE KAREN STONE AS GENERAL CLERK FOR THE TOWN OF CORTLANDVILLE Motion by Justice Fish, seconded by Councilman Miller. Votes: Justice Eaton, nay; Justice Fish, aye; Councilman Miller, aye; Supervisor Blatchley, aye. Adopted. BE IT RESOLVED, that the Town Board does hereby hire Karen Stone as General Clerk for the Town of Cortlandville under the direction of Supervisor Blatchley at an annual salary of $5200.00. Justice Eaton clarified the reason he voted nay on this resolution saying that Miss Stone would be working for him 90% of the time and therefore felt she should be under his supervision as the Supervisor did not know anything about what his office required of the General Clerk and that the friction with the prior General Clerk stemmed from this exact situation, since the Wednesday, May 19, 1976 7.30 p.m. pg. 6 Supervisor did not know how to co-ordinate her Fork. There being no further business, upon motion of Councilman Miller, seconded by Justice Fish, all voting aye, the meeting was adjourned at 9:34 p.m. Res ectfully submitted, f CHRISTINE CA TARO TOWN CLERK 1 • 1