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Home My WebLink About1991-10-07ru MINUTES OF TOWN BOARD MEETING HELD MONDAY OCTOBER 7 1291, AT ?w3O P.M. Those present: Teresa M. Ro?�znson, Supervisor Gordon C. VanBenschoten, Councilman Ellard L. Sovocool, Councilman John J, Fitzgerald, Attorney Arrived Late: Carl E. Haynes, Councxlmaxk Arrived Late: Donald E. 0u�r�r�ings, Councilman Also present: Leland Cornelius, Ka.a jox'ie VanBenschoten, Lee Shurtliff, Liz Brennen Gloved by Mr. Sovocool, seconded by Mr. VanBenschoten, to approve the minutes of Septembex 9th and 16th meetings as mailed. Ayes - Sovocool, VanBenschoten, Robinson (Absent - Halyn Cummings) claim Nos. 195 to 213 of the highway rand in the amount of $24,216.66 and Slain Nos. 295 to 326 of the General Fund in the amount of $8t465-83 Triare presented for audit. Moved by Mr. VanBenschoten, seconded by Mr. Haynes, the the bills be approved for payment. Ayes - -Sovocool, VarBenschoten, Cummings, Haynes, Robinson. Monthly reports from Town Cleric and Town Justice Heffron were xeviewed. Liz Brennen Bookkeeper - Passed out Treasurer's Report to Town Board Members. Consisted of a detail of revenues and expenditures and also a balance sheet. If ;i.t" s too much detail, she }1i11 provide �boa.rd with a. summary or whatever they want. Liz also presented a. list of transfers of positiaiis that were contractural in t'he past and t�ese people axe on the payroll and should be mover)! to a por.nt one. There were also a few accounts that were over -- attorney, insurance and health insurance , hav�.ng some come out of LB rather than all of it caming out of DA. Presented proposals for software computer payroll package. Williamson Law Book - 7X and Information Management Associates - $2100, Leaning toward IMA since reports were clearer to read and it seemed to work a.lot smoother. It xuns payroll, prints cheeks and reports to the government. Updates and maintenance is included in package fox first year, Village of Groton has IMA and Town of Lansing has ljillia.rnson. Would lute to start up with new oa.landar year. ADP has. not been very efficient.. Would be better to have some kind of a system in house. Also, suggested that vouchers be put. into computer before board meeting so that Colleen can have an abstract that is certified by her and pr'.esErded to Board for theiar approval for payment. This would eliminate abstract from being typed twice. Voucher will be available for more detail. Would need a. cut o'ff data in order 'Co input irnfe. Consensus of Board. was to go with Liz- inputting vouchers and providing Colleen with a. copy of abstract for her cext1 icati,on,arid presentation at Monthly Board Keetings. Aftex discussing what the Board would like to see for a report, it was decided that for the time being a summary of each find and a summary baJance sheet would be sufficient. General and Highway Funds are curxent, l,iz is working on Trust and Agency Fwd, List of transfers were presented to board fox their approval. RESOLUTION NO. 41 - AUTHORIZATIGN TO TRANSFER FUNDS Moved by Mr. Haynes, seconded by Mr. VanBenschoten Ayes - Sovocool, VanBenschoten, Ct3rnminga, Haynes, Robinson RESOLVED2 that the Town Board does hereby authorize the Bookkeeper to make the following transfers From Al #0.1 to A1320.4 From A1110. I-* to A1110. 1 From A111O44 to A1110.1 From A111044 to A111041 F'r'om EB9010.8 to n9 9D60 From A14.4 to A1424.4 From A1110.4 to A1110, 1 F`Vom 88160.4 to B8160. I From A1440,4 to A1910,4 Frc�m M_5110.4 General RE for audit - $609.62 for 0ourt ' Clerk Salary Jan -June - $1, 193w30 for Court Clerk Salary July) $176.10' for 0oux't 0lerk Salary (Aug) - $110.25 8 fox Health Ins. $2,000 far Attorney Fee - $1000 for 0ouxt Clerk Salary Remainder of year) $800 for Salary ,-500} for insurance $1,080.39 pairs to CHIPS 3M511. - $7,047.04 George Senter - Code Znforcement Offa,cer Yea,2� to ]]late Report on Build -ing Permits issued, 1990 , 86 16 Houses 20 Mobile Homes 50 Others 1991 - 70 7 Houses 11 Mobile Horner 52 Others l C Eight letters were sent out on unlicensed vehicle violations. First letter gives them 30 days to do something. If nothing is done a second letter is sent giving them 14 days to comply. If nothing is done then we have an option of either taking them before the ZBA or take them to court. On Sept. 23rd we took eight people before the Zoning Board of Appeals. Four were dismissed, three were given a specific amount of time to comply and one was returned 'back to George. This one is McKane who rents property from Chris Conley whom we have been unable to locate. There is a major problem on Peru Road. The people who rent property have six big boats on property and four unlicensed vehicles. There is nothing in our regulations that says you can't have boats. Boats do create a nuisance, and I'll have to talk with Jack about this one. The gentleman that ownes most of these is doing time for not requistioning parts for his boats and stands and things. Attorney .Fitzgerald reported that Anderson's Attorney has agreed that he will not contest the warrant of the Mortgage and Judgement. His Secretary has contacted the Judge to find out when his next motion term is_. Nobody has said to go get an Abstract on this property yet to see if Anderson owns it or if there are any leins on it, nor do we know the value of it. Has the Board agreed to turn this over to the County? We were talking at one time of giving this to the County in lieu of them seeking a contribution for the last cleanup. Phone calls from.neighbors have indicated more rubbish, garbage and rats. Attorney suggested that Town representative find out where it stands and Counties position before we proceed with Abstract or turning property over to County: Pam Stonebreaker & Stephanie Shop - SPCA Handed out statistics for Groton Dog Control Services for Board to review. Explained services provided to Town and also fees that were collected and returned to the Town during 1.990 and 1991. For 1992 the SPCA's proposed contract amount is $8,340. This request represents a 5% increase over last years contract of $7,923.00 tolhelp'offset costs of rising operating expenses. Lee Shurtliff - Groton Fire Department Presented 1992 Groton Fire Department Budget to Board for their review. A zero percent increase has been budgeted for 1992. Mr. Shurtliff walked through proposed budget item by item explaining increases and decreases. Chuck Rankin Liz told me that she gave you proposals for payroll software. I don't know if you are going to make a decision on that tonight but the only thing I would emphasize is that you can't wait right to the 25th of December or something and be ready to go January 1. I'd saythat absolutely by the November meeting you've got to have a decision which ever one you choose. She made a suggest on the one she liked. Probably who ever programs will come down and look over and make sure it's pretty custom to the Towns needs. Discussed participating in Youth Recreation and Youth Service Projects jointly with the Village of Groton for the year 1992. In 1991, $5000 was approved for Youth Recreation and $3200 for Youth Services. Some of the monies are reimbursed by the State. This money stays in Groton. How much is this up from last year? Chuck Rankin explained that the main reason for passing this resolution is that the State Aid Application has a spot saying that the Board has certified the Application for State Aid. Mr. Rankin completes application since'Village employs workers for park. County monies are dealt with at another time. RESOLUTION NO. 42 - 1992 YOUTH RECREATION AND YOUTH SERVICE PROJECTS Moved by Mr. Cummings, seconded by Mr. Sovocool Ayes - Sovocool, VanBenschoten, Cummings, Haynes, Robinson RESOLVED, that the Town of Groton will participate jointly with the Village of Groton in the Youth Recreation and Youth Services'Projects for 1992 No Planning Board Members were present to discuss proposed zoning changes. Only problem we had was with Flag Lots, Attorney Fitzgerald was unable to find anything that would define this thing in such a way the we would be assured that there would be only one lot that was used as a flag lot. No one from the Planning Board gave Attorney any additional language J to incorporate into the statute which would limit the use of one access to one lot. General feeling was that they didn't dike the principle of a flag 10t nor creati=ng a law for a 1certain situation. That, is what variances are for. Board discussed with John Pachai praoedure he had taken in applying for permits criteria . results of same. Reviewed critea for granting variances, Moved by Mx. Haynes, seconded by Mr. SovoQool, to take off table zoning a;mendnents per hearing held on September 9p 1991. Ayes - Sovocooi, VanRenschoten, Cummings, Haynes, Robinson, RESOLUTION 110. _ 43 AMEND LAND USE AND DEVIIOPM2NT LODE DIMENSION REGULATIONS Moved by Mr. Haynes, seconded by Mr, Sovocool Aye$ - Sovocool, Vat7Benschoten, w rnings, Ha�mes, Robinson RESOLVED, that the Town Board of the Town of Groton does hereby adopt the following amendment to the Town of Groton Land Ilse and Development Lade: Amend the Dimension Regulations of lots as it appears in Sections 352- 1, 353,1P 354,1 and 35-5,1 to read as follows,: a, Lot without dither public sewex ur public water I. Lot Area: I acre (43p560 sq, ft.) minimum Z. Frontage or Pxincipal Frontage; 200 contiguous feet minimum b. Lot with public sewer and/or water 1, Lot Area: 1/2 acre (21,780 sq, ft.,) rninlrnum . Frontage or Frinoipal Franta,ge : 150 contiguous feet minimum c. Minimum size dKelling 1. 840 sq, ft, for envelope of structure . No separate dwelling unit within the structure less than UO sq . f t. Moved by Mr. VanBeasohoten, seconded by Mr. Haynes, to authorime Town Clexk to have enough copies printed of zoning changes to update all Land U$e and Development Code books. Ayes Sovccool, VanBenschoten, Cummings, Haynes, Robinson, RESOLUTION NO, 4 1992 HIGHWAY NEGOTIA'T'IONS Moved by Mr. Sovocool, seconded by Mr. Haynes Ayes Sovocool, VanBenschotsn, Cummings, Haynes, Robinson RESOLVED, that the Town of Groton Highway Employees be granted a 4400 per hour increase IacroSS the hoard; and FUR'T'HER RESOLVED, that four additional sick days per year-be. granted. Supai �sor handed out Tentative Budge; to Board Members. Supervisor Robinson informed Board Members that there would bi� an Open House on Tie$day, October 22nd from Z:Dp to 4:00, Invitations are being made. All should 'Have their lists ready, Notice has already been put in shopper. All should be here for tours, ter. Gummiags and Mr. Haynes have prior commitments. Moved by Mr. Haynes, seconded by Mr. Gummings to sohedule budget hearing. for Monday, November 4th at B:OOPM followed by fire budget gearing at B: PM. Ayes - Sovocool, VanBanschoten, Dmmings, Haynes, Robinwn. Islaved by Mr. Hayn4es, seconded by Mr. Cummings, to reschedule regular Movembex Tarn Board Meeting to Monday, November 4th at 7:3OPM'. Ayes - Sovocool, VanBensohoten, Cummings, Haynes, Robirtscn, Supervisor sta.ted that we may have cleanup days in March 1992 without a dumping fee. It' s lsoine' thing - we,,would 4have'._'to- -a.rrange. Another thing, I was questioned on our salt policy on town roads. They have asked L,yle's group to check out earn town hipo salt policy. We don't use any are dirt roads acid we use a 10y mix on othex roads. Budget, Work Session "as scheduled fox` Tues, , Oct. 22rad at 4:00PM 11 Mr. Cummings asked Supervisor if she had attended meeting on Fire and Ambulance Assessments for Agricultural Land. She was unable to attend meeting but others weren't to encouraged. Legislature has passed a new law that, at local option, allows for the taxing of farmland, which is in an agricultural district, at its agricultural value for the purposes of fire and ambulance protection. A Local Law must be adopted by the town, There being no further business, Mr. Sovocool moved to adjourn meeting, seconded by Mr, Cummings, at 10:001'19. Unanimous Colleen D. Pierson Town Cl erk BUDGET WORK SESSION - 'TUESDAY, OCTOBER 22, 1991 @ 4:00 P.M. Those present: Teresa Ellard Donald Carl E. Gordon Also Present: Leland M. Robinson, Supervisor L. Sovocool, Councilman E. Cummings, Councilman Haynes, Councilman C. VanBenschoten, Councilman Cornelius Purpose of meeting was to work on tentative budget. Proposed rates for 1992 are as follows. Whole Town - $3.35 Outside - 2.22 5 McLean Fire - 1.71 Groton Fire .93 McLean Lights .67 Peru Lights - .82 Highway Superintendent's salary was adjusted to reflect 4% increase that all employees would be receiving. Moved by Mr. Haynes, seconded by Mr. VanBenschoten, to accept tentative budget as preliminary budget. Ayes - Sovocool, VanBenschoten, Cummings, Haynes, Robinson. There being no further business, Mr. Cummings moved to adjourn meeting, seconded by Mr. Sovocool, at 5:455. Unanimous Colleen D. Pierson Town Clerk