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HomeMy WebLinkAboutMN-CA-2023-02-22CITY ADMINISTRATION COMMITTEE CITY OF ITHACA, NEW YORK Regular Meeting 6:00 p.m. February 22, 2023 PRESENT: Alderperson Cantelmo – Chair Alderpersons (3): Defendini, Haines-Sharp, McGonigal EXCUSED: Alderpersons (1): Barken OTHERS PRESENT: Mayor – Lewis GIAC Director – McBean-Clairborne City Attorney – Lavine Asst Superintendent of Public Works – Gibson Chief of Staff – Mohlenhoff HR Director – Michell-Nunn Controller – Thayer Deputy Controller – Andrew Democratic Commissioner of Elections – DeWitt 1. Call to Order 1.1 Agenda Review. None. 1.2 Review/Approval of Minutes: Alderperson Defendini made a motion to approve the minutes from the City Administration Committee meeting held on January 25, 2023. Seconded by Alderperson Haines- Sharp. Motion carried 4-0. 2. Petitions and Hearings of Persons Before Council 2.1 Statements from the Public. None. 2.2 Council Response. None. 3. Consent Agenda 3.1 Amendment to Personnel Roster – Human Resources Recruitment Specialist Moved by Alderperson Defendini. Seconded by Alderperson McGonigal. WHEREAS, In the 2023 budget process Common Council approved the funding for a position dedicated to recruitment with an equity lens, and WHEREAS, this individual will work closely with departments and community members and organizations to meet the staffing needs of all departments, and City Administration Committee Meeting February 22, 2023 Page 2 WHEREAS, it is necessary to assign the position to a salary grade and establish a standard workday, now, therefore, be it RESOLVED, that the Personnel Roster of the Human Resources Department be amended as follows: Add: One (1) Human Resources Recruitment Specialist and be it further RESOLVED, that the position of Human Resources Recruitment Specialist shall be assigned to the Management Compensation Plan at salary grade 7, and be it further RESOLVED, that for the sole purpose of determining days worked reportable to the New York State and Local Employees Retirement System the standard workday for this position shall be established at eight (8) hours per day (forty (40) hours per week), and, be it further RESOLVED, that the funding for this change shall be derived from existing funds within the Human Resources Department budget. A vote on the resolution resulted as follows: Passed 4-0. 4. Administration, Human Resources, & Policy 4.1 Modification to Council Rules of Procedure: Alderperson McGonigal made a motion to table this resolution. Seconded by Alderperson Haines-Sharp. WHEREAS, Common Council has Rules of Procedure that govern Council business, last updated March 7, 2018, and WHEREAS, in 2020 the City Administration Committee was charged with revision to the Rules of Procedure to amend them to be in line with existing City practices, and WHEREAS, the City Administration resumed this project in 2022 after a COVID-19 delay, now, therefore, be it RESOLVED, that sections [xxx] be amended as follows: A vote on tabling the resolution resulted as follows: Passed 4-0. 4.2 A Local Law to Entitled “Elective Office Vacancy Reform Act”: Stephen DeWitt, Democratic Commissioner of Elections, attended the meeting to discuss the Special Election process. 4.3 HR Director Report: HR Director Michell-Nunn stated that her monthly report will be sent electronically to the Committee. The report will include demographic information for new hires, City Administration Committee Meeting February 22, 2023 Page 3 promotions, separations and retirements and any updates related to the HR Department. On tonight’s agenda, the Committee passed a resolution to amend the personnel roster to include the position of Human Resources Recruitment Specialist. 5. Finance, Budget, and Appropriations 5.1 GIAC – Amend Roster for Program Coordinator Position Moved by Alderperson Haines-Sharp. Seconded by Alderperson Defendini. WHEREAS, the Greater Ithaca Activities Center (GIAC) needs a Program Coordinator position to manage some of its special initiatives including serving as the School Aged Child Care Program Director (SACC); and WHEREAS, the Mayor and Common Council included this position in the authorized 2023 GIAC budget at 20 hours per week; and WHEREAS, GIAC needs this position to be at minimum 25 hours per week to be able to fulfill the demanding responsibilities of a SACC Director and other special events; and WHEREAS, GIAC Administration is requesting this position be amended to 25 hours per week; and WHEREAS, the cost for making this change is $7,220 for the remainder of 2023, including fringe; and WHEREAS, GIAC’s 2023 budget as approved has funding to support the amendment of this position; and WHEREAS, no additional funds are being requested for this positions; now, therefore, be it RESOLVED, that the Personnel Roster of GIAC shall be amended as follows: Increase: One (1) GIAC Program Coordinator from 20 hours/week to 25 hours/week And be it further, RESOLVED, that said roster amendment will be made within the existing funds of the 2023 authorized GIAC budget. A vote on the resolution resulted as follows: Passed 4-0. 5.2 Resolution for a Temporary Access Easement from the City of Ithaca to New York State Electric & Gas Corporation (NYSEG) Moved by Alderperson McGonigal. Seconded by Alderperson Defendini. WHEREAS, the City of Ithaca owns a land interest for public water supply within Tax Parcel 55.-1-1, and City Administration Committee Meeting February 22, 2023 Page 4 WHEREAS, the New York State Electric & Gas Corporation (NYSEG) owns and maintains an overhead utility easement within City land, and WHEREAS, direct access to the NYSEG utility easement can be obtained through City property off of Coddington Road in the Town of Ithaca, more specifically between Tax Parcel 48.-1-9.1 and Tax Parcel 48.-1-10, and WHEREAS, NYSEG has prepared a Temporary Access Easement to service said utility through the Coddington Road access, and WHEREAS, the City is desirous in granting NYSEG access through its parcel; now, therefore, be it RESOLVED, that careful review of the Temporary Access Easement by City of Ithaca staff and the City legal team agree with the conditions therein and make recommendation to City Common Council to approve said agreement. A vote on the resolution resulted as follows: Passed 4-0. 6 City Manager Transition 6.1 Written Report Provided: Chief of Staff Mohlenhoff gave an update on the City Manager transition. 7. Other Business. None. 8. Meeting Wrap-up 8.1 Announcements. None. 8.2 Next Meeting Date: Chairperson Cantelmo stated that he would not be in town for the next City Administration Committee meeting on March 22, 2023. He is working with Alderperson Gearhart to change the City Administration Committee meeting to March 15, 2023. 8.3 Review, Agenda Items for Next Meeting: The Committee discussed adding to future agendas the topic “Renumeration for Common Council Members” and researching what is done by other municipalities on this topic. 8.4 Adjourn: With no further business and on a motion by Alderperson Defendini, the meeting was adjourned at 7:21 p.m.