HomeMy WebLinkAboutMN-CA-2023-02-22CITY ADMINISTRATION COMMITTEE
CITY OF ITHACA, NEW YORK
Regular Meeting 6:00 p.m. February 22, 2023
PRESENT:
Alderperson Cantelmo – Chair
Alderpersons (3): Defendini, Haines-Sharp, McGonigal
EXCUSED:
Alderpersons (1): Barken
OTHERS PRESENT:
Mayor – Lewis
GIAC Director – McBean-Clairborne
City Attorney – Lavine
Asst Superintendent of Public Works – Gibson
Chief of Staff – Mohlenhoff
HR Director – Michell-Nunn
Controller – Thayer
Deputy Controller – Andrew
Democratic Commissioner of Elections – DeWitt
1. Call to Order
1.1 Agenda Review. None.
1.2 Review/Approval of Minutes: Alderperson Defendini made a motion to approve the minutes from the
City Administration Committee meeting held on January 25, 2023. Seconded by Alderperson Haines-
Sharp. Motion carried 4-0.
2. Petitions and Hearings of Persons Before Council
2.1 Statements from the Public. None.
2.2 Council Response. None.
3. Consent Agenda
3.1 Amendment to Personnel Roster – Human Resources Recruitment Specialist
Moved by Alderperson Defendini. Seconded by Alderperson McGonigal.
WHEREAS, In the 2023 budget process Common Council approved the funding for a position
dedicated to recruitment with an equity lens, and
WHEREAS, this individual will work closely with departments and community members and
organizations to meet the staffing needs of all departments, and
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February 22, 2023
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WHEREAS, it is necessary to assign the position to a salary grade and establish a standard workday,
now, therefore, be it
RESOLVED, that the Personnel Roster of the Human Resources Department be amended as follows:
Add: One (1) Human Resources Recruitment Specialist
and be it further
RESOLVED, that the position of Human Resources Recruitment Specialist shall be assigned to the
Management Compensation Plan at salary grade 7, and be it further
RESOLVED, that for the sole purpose of determining days worked reportable to the New York State
and Local Employees Retirement System the standard workday for this position shall be established at
eight (8) hours per day (forty (40) hours per week), and, be it further
RESOLVED, that the funding for this change shall be derived from existing funds within the Human
Resources Department budget.
A vote on the resolution resulted as follows:
Passed 4-0.
4. Administration, Human Resources, & Policy
4.1 Modification to Council Rules of Procedure: Alderperson McGonigal made a motion to table this
resolution. Seconded by Alderperson Haines-Sharp.
WHEREAS, Common Council has Rules of Procedure that govern Council business, last updated
March 7, 2018, and
WHEREAS, in 2020 the City Administration Committee was charged with revision to the Rules of
Procedure to amend them to be in line with existing City practices, and
WHEREAS, the City Administration resumed this project in 2022 after a COVID-19 delay, now,
therefore, be it
RESOLVED, that sections [xxx] be amended as follows:
A vote on tabling the resolution resulted as follows:
Passed 4-0.
4.2 A Local Law to Entitled “Elective Office Vacancy Reform Act”: Stephen DeWitt, Democratic
Commissioner of Elections, attended the meeting to discuss the Special Election process.
4.3 HR Director Report: HR Director Michell-Nunn stated that her monthly report will be sent
electronically to the Committee. The report will include demographic information for new hires,
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February 22, 2023
Page 3
promotions, separations and retirements and any updates related to the HR Department. On tonight’s
agenda, the Committee passed a resolution to amend the personnel roster to include the position of
Human Resources Recruitment Specialist.
5. Finance, Budget, and Appropriations
5.1 GIAC – Amend Roster for Program Coordinator Position
Moved by Alderperson Haines-Sharp. Seconded by Alderperson Defendini.
WHEREAS, the Greater Ithaca Activities Center (GIAC) needs a Program Coordinator position to
manage some of its special initiatives including serving as the School Aged Child Care Program
Director (SACC); and
WHEREAS, the Mayor and Common Council included this position in the authorized 2023 GIAC
budget at 20 hours per week; and
WHEREAS, GIAC needs this position to be at minimum 25 hours per week to be able to fulfill the
demanding responsibilities of a SACC Director and other special events; and
WHEREAS, GIAC Administration is requesting this position be amended to 25 hours per week; and
WHEREAS, the cost for making this change is $7,220 for the remainder of 2023, including fringe; and
WHEREAS, GIAC’s 2023 budget as approved has funding to support the amendment of this position;
and
WHEREAS, no additional funds are being requested for this positions; now, therefore, be it
RESOLVED, that the Personnel Roster of GIAC shall be amended as follows:
Increase: One (1) GIAC Program Coordinator from 20 hours/week to 25 hours/week
And be it further,
RESOLVED, that said roster amendment will be made within the existing funds of the 2023 authorized
GIAC budget.
A vote on the resolution resulted as follows:
Passed 4-0.
5.2 Resolution for a Temporary Access Easement from the City of Ithaca to New York State Electric & Gas
Corporation (NYSEG)
Moved by Alderperson McGonigal. Seconded by Alderperson Defendini.
WHEREAS, the City of Ithaca owns a land interest for public water supply within Tax Parcel 55.-1-1,
and
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February 22, 2023
Page 4
WHEREAS, the New York State Electric & Gas Corporation (NYSEG) owns and maintains an
overhead utility easement within City land, and
WHEREAS, direct access to the NYSEG utility easement can be obtained through City property off of
Coddington Road in the Town of Ithaca, more specifically between Tax Parcel 48.-1-9.1 and Tax Parcel
48.-1-10, and
WHEREAS, NYSEG has prepared a Temporary Access Easement to service said utility through the
Coddington Road access, and
WHEREAS, the City is desirous in granting NYSEG access through its parcel; now, therefore, be it
RESOLVED, that careful review of the Temporary Access Easement by City of Ithaca staff and the
City legal team agree with the conditions therein and make recommendation to City Common Council to
approve said agreement.
A vote on the resolution resulted as follows:
Passed 4-0.
6 City Manager Transition
6.1 Written Report Provided: Chief of Staff Mohlenhoff gave an update on the City Manager transition.
7. Other Business. None.
8. Meeting Wrap-up
8.1 Announcements. None.
8.2 Next Meeting Date: Chairperson Cantelmo stated that he would not be in town for the next City
Administration Committee meeting on March 22, 2023. He is working with Alderperson Gearhart to
change the City Administration Committee meeting to March 15, 2023.
8.3 Review, Agenda Items for Next Meeting: The Committee discussed adding to future agendas the topic
“Renumeration for Common Council Members” and researching what is done by other municipalities on
this topic.
8.4 Adjourn: With no further business and on a motion by Alderperson Defendini, the meeting was
adjourned at 7:21 p.m.