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HomeMy WebLinkAboutMN-CA-2022-12-21CITY ADMINISTRATION COMMITTEE CITY OF ITHACA, NEW YORK Regular Meeting 6:06 p.m. December 21, 2022 PRESENT: Alderperson Cantelmo – Chair Alderpersons (4): Barken, Defendini, McGonigal, Nguyen OTHERS PRESENT: Acting Fire Chief – Covert Director of Engineering Services – Logue CJC Executive Director – Smiley Chief of Staff – Vavra HR Director – Michell-Nunn Controller – Thayer Deputy Controller – Andrew 1. Call to Order 1.1 Agenda Review. None. 1.2 Review/Approval of Minutes: Alderperson Nguyen made a motion to approve the minutes from the City Administration Committee meeting held on November 30, 2022. Seconded by Alderperson Defendini. Motion carried unanimously. 2. Petitions and Hearings of Persons Before Council 2.1 Statements from the Public Denise Katzman, City resident, spoke about Environmental Sustainability & Resilience, NYS Laws, and the City Attorney’s Office. 2.2 Council Response. None. 3. Government Administration, Human Resources, and Policy 3.1 Resolution for Labor Liaison Moved by Alderperson McGonigal. Seconded by Alderperson Defendini. WHEREAS, A Common Council Liaison to contract negotiations between the City and its labor unions and bargaining units would give Council a better and more complete understanding of the issues that are most important to the City's union employees, and WHEREAS, A Common Council Liaison to union and bargaining unit labor contract negotiations would give Common Council better knowledge regarding potential future financial commitments before crafting the City's annual budget, and WHEREAS, A Common Council Liaison would not be a party to the negotiations themselves, but simply be an observer to the negotiations, and City Administration Committee Meeting December 21, 2022 Page 2 WHEREAS, There is precedent for Common Council Liaisons being involved in City labor contract negotiations, as this has been the case in years past, now, therefore, be it RESOLVED, That Mayor’s Office nominates one member of Council, subject to the approval by Common Council, to be Common Council Liaison to City of Ithaca labor contract negotiations for the year 2023, commencing January 1st, 2023, and RESOLVED, That this assignment be renewed and reassigned each following year on January 1st. A vote on the resolution resulted as follows: Passed unanimously. 3.2 Resolution for Fire Department Fee Increase Moved by Alderperson Defendini. Seconded by Alderperson Nguyen. WHEREAS, §181-9 F(1) and §181-16 C(1) of the Code of the City of Ithaca states the Fire Chief shall promulgate a fee schedule applicable to the permits and inspections authorized under such code; and, WHEREAS, §181-9 F(1) and §181-16 C(1) states that fees established in the fee schedule shall reasonably reflect the cost of receiving, investigating, processing, and issuing each of said permits; and, WHEREAS, §181-9 F(3) and §181-16 C(3) requires that any schedule and said changes proposed thereto shall be submitted to the Common Council for adoption prior to the collection of such fees; and, WHEREAS, the permit and inspection fee schedule is based on the cost of labor, fringe benefit, and operational costs of performing the inspections, plan reviews, and processing the permits; and, WHEREAS, the fees were last adjusted and approved by Common Council on December 1st, 2022, and the current fees do not reflect the actual costs of the service provided; and, WHEREAS, the proposed fee schedule for 2022 increases the hourly rate for inspections and plan reviews, from $60.00 to $65.00 per hour, and from $90.00 to $97.5 per hour for work performed during non-business hours, which will result in such fees reflecting current costs; and, WHEREAS, the prepared proposal includes additional permit fees for new operating permits required by 19 NYCRR Part 1203 approved on December 7th, 2022 by Common Council; and, WHEREAS, all operating permit fees will increase from $50 to $75 for permits previously authorized in 2022, $75 for permits approved on December 7th, 2022, and $100 for operating permits for outdoor assembly events; now, therefore, be it RESOLVED, the Common Council of the City of Ithaca does hereby approve the proposed increase in permit fees as proposed; and, be it further City Administration Committee Meeting December 21, 2022 Page 3 RESOLVED, these changes shall be authorized upon adoption of this resolution by the Common Council, with an effective date of January 1st, 2023. Fire Department Fees 2023 Operating Permit Type Fee Comments Assembly, Hazardous Materials, Explosives Permit, Open Flame, Lumberyard, Woodworking, Fruit Ripening, High Piled Storage, Combustible Storage, Energy Storage Systems, Parking Garage, Sugarhouse Alternative Activity, Combustible Dust Operations, Flammable Finishes, Fumigation and Insecticidal Fogging, Tire Rebuilding and Tire Storage $75 Issued annually for a building, facility or separated occupancy, and does not include inspection or safety plan review fees. Permits for the same tenant space or building will be charged one fee for all permits required for the space, or building. Outdoor Assembly Events $200 Issued annually for a single tax parcel or adjoining parcels under the same ownership. The fee does not include inspection or safety plan review fees Elevator Permit $75/ unit Issued every 3 years Fireworks Permit $75 Per location/month and does not include inspection fees Bon Fire Permit $75 Per event/day and includes 1 inspection Outdoor Fireplace Commercial Occupancy $75 Issued annually and does not include inspection fees Asphalt Kettles $75 Per location/month and includes 1 inspection Temporary Propane Permit $75 1 month/venue and includes 1 inspection Temporary Propane Permit $150 6 months/venue and includes up to 2 inspections Temporary Propane Permit $200 12 months/venue and includes up to 4 inspections Food Truck Permit $75 1 month/venue and includes 1 inspection Food Truck Permit $150 6 months/venue and includes up to 2 inspections Food Truck Permit $200 12 months/venue and includes up to 4 inspections Hot Work Permit $75 1 month / firm or business and includes 1 inspection Hot Work Permit $150 6 months / firm or business and includes up to 2 inspections City Administration Committee Meeting December 21, 2022 Page 4 Hot Work Permit $200 12 months / firm or business and includes up to 4 inspections Fire Protection System Installation $75 Per system and does not include inspection or plan review fees. Fire Inspection, Plan Review and Fire Safety Review Rate $65/hour A vote on the resolution resulted as follows: Passed unanimously. 3.3 Establishing the Tompkins County Community Justice Center Advisory Board Moved by Alderperson Defendini. Seconded by Alderperson Nguyen. WHEREAS, by response to Executive Order 203, the Tompkins County Legislature and City of Ithaca Common Council adopted joint resolutions on March 30 and March 31, 2021, to address systemic inequities including 4 disproportionate minority contact on People of Color, specifically Black people, in the public safety system, and WHEREAS, the Community Justice Center was established to coordinate the implementation of approved collaborative county and city plans outlined in the Reimagining Public Safety Plan, and WHEREAS, the Community Justice Center Advisory Board Development Committee was created and tasked with establishing an advisory board to advise the Community Justice Center on implementation of the joint Reimagining Public Safety plan recommendations, and WHEREAS, Community Justice Center Advisory Board Development Committee members met routinely from September 29, 2021, to April 19, 2022, with the goal of providing a report with recommendations for the establishment of the Community Justice Center Advisory Board, and WHEREAS, the Advisory Board Development Committee engaged in rigorous discussions regarding transparency, equity, accountability, and integrity, and WHEREAS, to achieve the goal of reducing disproportionate contact with minoritized groups in the criminal justice system, the committee has put forth recommendations for the structure and duties as a framework for the Community Justice Center Advisory Board, now, therefore, be it RESOLVED, that the Community Justice Center Advisory Board be established in accordance with the recommendations for membership and duties outlined and approved by the Community Justice Center Advisory Board Development Committee. A vote on the resolution resulted as follows: Passed unanimously. 4. Finance, Budget, and Appropriations City Administration Committee Meeting December 21, 2022 Page 5 4.1 A resolution authorizing implementation and funding in the first instance 100% of the federal aid- eligible costs and State “Marchiselli” program-aid eligible costs, of a transportation federal-aid project, and appropriating funds therefore Moved by Alderperson Nguyen. Seconded by Alderperson Defendini. WHEREAS, a Project for the State St (Rt 79) Mill and Pave, P.I.N. 375620 (the “Project”) is eligible for funding under Title 23 U.S. Code, as amended, that calls for the apportionment of the costs of such program to be borne at the ratio of 80% Federal funds and 20% non-federal funds, and WHEREAS, Common Council approved a Master Agreement for this project in January 2021 and a first supplemental agreement in March 2022, and WHEREAS, in anticipation of 2023 construction, Common Council approved $2,331,000 of additional funding for this project in the 2023 budget with the understanding that 80-95% of said funds would be reimbursable through the Transportation Improvement Program, and WHEREAS, estimate costs for construction and inspection exceed this additional $2,331,000 WHEREAS, the City of Ithaca desires to advance the Project by making a commitment of 100% of the non-federal share of the costs of Preliminary Engineering/Design, Construction and Construction Inspection; and WHEREAS, in accordance with the State Environmental Quality Review Act and the City’s Environmental Quality Review Ordinance, as a rehabilitation project, this project is exempt from further environmental review as Type II action, now, therefore, the Common Council, duly convened does hereby RESOLVED, that the Common Council hereby approves the above-subject project; and it is hereby further RESOLVED, that the Common Council hereby authorizes the City of Ithaca to pay in the first instance 100% of the federal and non-federal share of the cost of Preliminary Engineering/Design, Construction and Construction Inspection work for the Project or portions thereof, and it is further RESOLVED, that the sum of $2,896,100 is hereby appropriated from the issuance of serial bonds and made available to cover the cost of participation in the above phase of the Project, with the understanding that these funds are made up of: $2,331,000 -- Authorization in 2023 Adopted Budget, 80% is reimbursable $224,000 – Additional Federal Aid made available by NYSDOT, 80% is reimbursable $341,100 – Local share, to be submitted for CHIPs or State Touring Route reimbursement and it is further City Administration Committee Meeting December 21, 2022 Page 6 RESOLVED, that Common Council hereby amends Capital Project # 880, East State/MLK Jr. Street Mill & Pave, to include the additional Project costs of $2,896,100, bringing the total authorization to $3,296,100, and it is further RESOLVED, that in the event the full federal and non-federal share costs of the project exceeds the amount appropriated above, the Common Council of the City of Ithaca shall convene as soon as possible to appropriate said excess amount immediately upon the notification by the NYSDOT thereof, and it is further RESOLVED, that the Mayor of the City of Ithaca be and is hereby authorized to execute all necessary Agreements, and the Superintendent of Public Works is hereby authorized to execute all necessary certifications or reimbursement requests for Federal Aid on behalf of the City of Ithaca with the New York State Department of Transportation in connection with the advancement or approval of the Project and providing for the administration of the Project and the municipality’s first instance funding of Project costs and permanent funding of the local share of federal-aid and state-aid eligible Project costs and all Project costs within appropriations therefore that are not so eligible, and it is further RESOLVED, That this project be undertaken with the understanding that the final cost of the Project to the City of Ithaca will be roughly 18% of said portion, currently estimated at $591,000 of the $3,296,100 authorized for this portion of the project, in monies and in-kind services as managed by the Superintendent of Public Works and monitored by the City Controller, and be it further RESOLVED, that a certified copy of this resolution be filed with the New York State Commissioner of Transportation by attaching it to any necessary Agreement in connection with the Project, and it is further RESOLVED, this Resolution shall take effect immediately. A vote on the resolution resulted as follows: Passed unanimously. 4.2 Approval of Bond Resolutions Moved by Alderperson Nguyen. Seconded by Alderperson Barken. The City borrows funds twice a year. This request is to approve the authorization of Capital Projects approved by Common Council since the last authorization in June 2022. The projects needed for authorization include projects approved as part of the 2023 budget process and any previously authorized projects not yet included in the bond resolution. The projects needed for authorization are in the amount of $23,947,800. The total issuance for mid-February will be $18,371,700 plus renewal of the Bond Anticipation Notes (BANs) coming due. Of the new money, $16,571.700 is needed for General Fund purposes. A vote on the resolution resulted as follows: Passed unanimously. 5. Discussion City Administration Committee Meeting December 21, 2022 Page 7 5.1 A Local Law to Entitled “Elective Office Vacancy Reform Act”. The Committee discussed the draft resolution and will vote on it at a future meeting. 5.2 An Ordinance to Repeal City of Ithaca Municipal Code Section 346-17, “Pedestrian Crossings”. The Committee discussed the Ordinance and will continue this discussion at a future meeting. 5.3 Common Council Rules of Procedure – Revised December 21, 2022. The Committee discussed the revised Rules of Procedure and continue to discuss at a future meeting. 6. Meeting Wrap-up 6.1 Announcements. Chief of Staff Faith Vavra stated that this was her last meeting and thanked everyone for making her time with the City an enjoyable one. 6.2 Next Meeting Date: January 25, 2023. 6.3 Review, Agenda Items for Next Meeting. Noe. 6.4 Adjourn: With no further business and on a motion by Alderperson Defendini, the meeting was adjourned at 7:04 p.m.