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HomeMy WebLinkAboutMN-CA-2020-11-23CITY ADMINISTRATION COMMITTEE CITY OF ITHACA, NEW YORK Regular Meeting 6:00 p.m. November 23, 2020 PRESENT: Alderperson Mohlenhoff – Chair Alderpersons (3): Gearhart, McGonigal, Nguyen Mayor (1): Myrick EXCUSED: Alderpersons (1): Kerslick OTHERS PRESENT: Alderpersons (2) – Fleming, Lewis City Attorney – Lavine Acting City Chamberlain – Wright Assistant Superintendent of Public Works – Thorne Director of Engineering Services – Logue Chief of Staff – Cogan HR Director – Michell-Nunn Controller – Thayer 1. Call to Order 1.1 Agenda Review: Chairperson Mohlenhoff stated that the following would be added to the agenda as Item 4.1: Amendment to Personnel Roster – Planning Department. 1.2 Review/Approval of Minutes: Alderperson McGonigal made a motion to approve the minutes from the October 28, 2020 meeting of the City Administration Committee. Seconded by Alderperson Gearhart. Motion carried 4-0. 1.3 Statements from the Public: Public comments have been attached to the minutes. 1.4 Statements from Employees. None. 1.5 Council Response Chairperson Mohlenhoff stated that there was nothing on the agenda tonight related to 5G. The last action taken by Common Council, which happened before the budget season, was the approval of declaring itself Lead Agency for the Environmental Review of design guidelines. At a future meeting, the Committee will review and approve the design guidelines. Alderperson McGonigal thanked everyone for speaking and asked who would put together the guidelines. Chairperson Mohlenhoff responded that the Committee has already seen a draft of the guidelines presented by the contractor. City Administration Committee Meeting November 23, 2020 Page 2 2. Consent Agenda Items 2.1 Finance – Authorization to Cover Red Accounts Moved by Alderperson Nguyen. Seconded by Alderperson Gearhart. RESOLVED, That the City Controller be empowered to make transfers within the 2020 Budget appropriations, as needed, for the remainder of the 2020 Fiscal Year. A vote on the resolution resulted as follows: Passed 4-0. 2.2 Human Resources – Amendments to Personnel Rosters as Adopted in the 2021 Budget Moved by Alderperson Nguyen. Seconded by Alderperson Gearhart. WHEREAS, Common Council adopted the 2021 budget on November 4, 2020, and WHEREAS, several position changes were incorporated in the 2021 budget, now, therefore, be it RESOLVED, that the Personnel Rosters of the departments specified below be amended as follows: DPW: Abolish: One (1) Executive Assistant One (1) Manager of Fiscal Operations Controller’s Office: Decrease: One (1) Deputy Controller from 35 hours/week to 20 hours/week GIAC: Decrease: One (1) Administrative Coordinator from 37.5 hours/week to 30 hours/week One (1) GIAC Program Assistant from 35 hours/week to 30 hours/week One (1) GIAC Program Coordinator from 40 hours/week to 35 hours/week Human Resources: Decrease: One (1) Manager of Organizational Development from 40 hours/week to 32 hours/week Mayor’s Office: Decrease: One (1) Executive Assistant to the Mayor from 40 hours/week to 32 hours/week Youth Bureau: City Administration Committee Meeting November 23, 2020 Page 3 Decrease: One (1) Recreation Program Coordinator from 40 hours/week to 35 hours/week and be it further RESOLVED, that for the sole purpose of determining days worked reportable to the New York State and Local Employees’ Retirement System, the standard workday for the Administrative Coordinator and GIAC Program Assistant positions at GIAC shall be established at six (6) hours per day (thirty (30) hours per week), and be it further RESOLVED, that for the sole purpose of determining days worked reportable to the New York State and Local Employees’ Retirement System, the standard workday for the Manager of Organizational Development position shall be established at six and four tenths (6.4) hours per day (thirty-two (32) hours per week), and be it further RESOLVED, that for the sole purpose of determining days worked reportable to the New York State and Local Employees’ Retirement System, the standard workday for the Executive Assistant to the Mayor position shall be established at six and four tenths (6.4) hours per day (thirty-two (32) hours per week). A vote on the resolution resulted as follows: Passed 4-0. 3. Finance, Budget, and Appropriations 3.1 DPW - East State/MLK Jr. Street Mill & Pave Moved by Alderperson McGonigal. Seconded by Alderperson Nguyen. A resolution authorizing implementation and funding in the first instance 100% of the federal aid-eligible costs and State “Marchiselli” program-aid eligible costs, of a transportation federal-aid project, and appropriating funds therefore. WHEREAS, a Project for the State St (Rt 79) Mill and Pave, P.I.N. 375620 (the “Project”) is eligible for funding under Title 23 U.S. Code, as amended, that calls for the apportionment of the costs of such program to be borne at the ratio of 80% Federal funds and 20% non-federal funds, and WHEREAS, the City of Ithaca desires to advance the Project by making a commitment of 100% of the non-federal share of the costs of Preliminary Engineering/Design; and WHEREAS, preliminary engineering and design are exempt from further environmental review as Type II actions, now, therefore, the Common Council, duly convened does hereby RESOLVED, that the Common Council hereby approves the above-subject project, subject to further environmental review of construction; and it is hereby further City Administration Committee Meeting November 23, 2020 Page 4 RESOLVED, that the Common Council hereby authorizes the City of Ithaca to pay in the first instance 100% of the federal and non-federal share of the cost of Preliminary Engineering/Design work for the Project or portions thereof, and it is further RESOLVED, that the sum of $300,000 is hereby appropriated from the issuance of serial bonds and made available to cover the cost of participation in the above phase of the Project, and it is further RESOLVED, that Common Council hereby creates Capital Project # 880, East State/MLK Jr. Street Mill & Pave, to include the Project costs of $300,000, and it is further RESOLVED, that in the event the full federal and non-federal share costs of the project exceeds the amount appropriated above, the Common Council of the City of Ithaca shall convene as soon as possible to appropriate said excess amount immediately upon the notification by the NYSDOT thereof, and it is further RESOLVED, that the Mayor of the City of Ithaca be and is hereby authorized to execute all necessary Agreements, and the Superintendent of Public Works is hereby authorized to execute all necessary certifications or reimbursement requests for Federal Aid on behalf of the City of Ithaca with the New York State Department of Transportation in connection with the advancement or approval of the Project and providing for the administration of the Project and the municipality’s first instance funding of Project costs and permanent funding of the local share of federal-aid and state-aid eligible Project costs and all Project costs within appropriations therefore that are not so eligible, and it is further RESOLVED, That this project be undertaken with the understanding that the final cost of the Project to the City of Ithaca will be roughly 20% of said portion, currently estimated at $60,000 of the $300,000 authorized for this portion of the project, in monies and in-kind services as managed by the Superintendent of Public Works and monitored by the City Controller, and be it further RESOLVED, that a certified copy of this resolution be filed with the New York State Commissioner of Transportation by attaching it to any necessary Agreement in connection with the Project, and it is further RESOLVED, this Resolution shall take effect immediately. A vote on the resolution resulted as follows: Passed 4-0. 3.2 DPW – Future BUILD Grant Funding Director of Engineering Services Logue updated the Committee on the City’s request for DOT BUILD funding to “support comprehensive planning for multimodal accessibility and connectivity along Route 13 to the Cayuga waterfront, including the redesign and reconstruction of three intersections with Route 13”. 3.3 Finance – Local Law Amending Late Fees Moved by Alderperson Gearhart. Seconded by Alderperson Nguyen. City Administration Committee Meeting November 23, 2020 Page 5 Local Law No. __-2020 A local law entitled “Amendment of the City Code Late Fee Penalties” WHEREAS in many sections of the City Code, the late fee structure specifies adding interest in the amount of 12% per annum or a $3.00 per month charge, whichever is greater; and WHEREAS this late fee structure is in City Code provisions implemented by ordinance or local law, and amendment requires both an ordinance and a local law; and WHEREAS the City’s Finance Department now uses Munis software, and due to the new software limitations only one late fee can be imposed; and WHEREAS the City Chamberlain’s office has determined that in most cases it is more beneficial for the City to impose the 12% per annum interest late fee; and WHEREAS amendment of the City Charter and certain provisions of City Code must be accomplished by local law and others by the accompanying ordinance; now, therefore BE IT ENACTED by the Common Council of the City of Ithaca as follows: Section 1. Legislative Findings, Intent, and Purpose. The Common Council makes the following findings of fact: 1. The City’s financial software, Munis, is limited in its ability to apply multiple fee structures to late fee payments. 2. In many sections of the City Code, Common Council has authorized imposition of the greater of 12% per annum interest or $3.00 per month charge for late payments. 3. In most cases, imposition of 12% per annum is more beneficial to the City. Based upon the above findings, the intent and purpose of this Local Law is to amend the Charter and City Code to set the City’s late fee structure at 12% per annum. Section 2. Charter Amendments. Subsection C-73.1 (E) is amended as follows with the remainder of the section unchanged: (1) The determination of cost, apportionment and assessment of any sidewalk improvement carried out pursuant to Subsection C or D herein shall be governed by the provisions relating to improvement assessments (in § C-89 of the Charter), except that the entire cost thereof shall be deemed to benefit the adjoining owners. (2) Any expense incurred by the City pursuant to the provisions of this section shall be billed to the property owner, together with an overhead fee of 25%. The bill shall be payable to the City City Administration Committee Meeting November 23, 2020 Page 6 Chamberlain within 30 days of the billing date or, upon written request to the City Chamberlain within 30 days of the billing date, shall be payable in no more than five annual installments. If any bill or annual installment is not paid by November 1 of each year, the City Chamberlain shall enter the same as a lien against the premises as provided in § C-54 of the Charter of the City of Ithaca. The Chamberlain shall add the same to the next assessment roll of general City taxes and shall collect and enforce the assessment in the same manner and by the same proceedings, at the same time and with the same penalties as the general City tax and as a part thereof, except that, in addition to the penalties provided for in the aforementioned provisions, interest shall accrue on any unpaid balance from the date of billing to the date of actual payment at 12% per annum or $3 per month, whichever is greater. Section 3. Code Amendments. Subsection 348-49 (K) is amended as follows with the remainder of the section unchanged: K. The cost for the installation of water service lines and or sewer laterals shall be billed to the owner of the property, and bills shall be issued, and penalties assessed in accordance with § C-54 of the Ithaca City Charter, except that the penalty for bills not paid within 30 days shall be the greater of 12% per annum or $3 per month. If the service lines or laterals are installed at the request of someone other than the property owner, or if the property is not within the City of Ithaca, a deposit sufficient to cover the estimated cost of the installation shall be collected prior to commencement of the work. Section 4. Severability Clause. Severability is intended throughout and within the provisions of this Local Law. If any section, subsection, sentence, clause, phrase, or portion of this Local Law is held to be invalid or unconstitutional by a court of competent jurisdiction, then that decision shall not affect the validity of the remaining portions of this Local Law. Section 5. Effective Date. This Local Law shall take effect upon the filing of the Local Law in the office of the Secretary of State. A vote on the resolution resulted as follows: Passed 4-0. 3.4 Finance – Ordinance Amending Late Fees Moved by Alderperson Nguyen. Seconded by Alderperson Gearhart. Ordinance No. 2020-__ An ordinance to amend the City Code assessment of late fee penalties WHEREAS in many sections of the City Code, the late fee structure specifies adding interest in the amount of 12% per annum or a $3.00 per month charge, whichever is greater; and City Administration Committee Meeting November 23, 2020 Page 7 WHEREAS this late fee structure is in City Code provisions implemented by ordinance or local law, and amendment requires both an ordinance and a local law; and WHEREAS the City’s Finance Department now uses Munis software, and due to the new software limitations only one late fee structure can be imposed; and WHEREAS the City Chamberlain’s office has determined that in most cases it is more beneficial for the City to impose the 12% per annum interest late fee; now, therefore; BE IT ORDAINED by the Common Council of the City of Ithaca as follows: Section 1. Findings of Fact. The Common Council makes the following findings of fact: 4. The City’s financial software, Munis, is limited in its ability to apply multiple fee structures to late fee payments. 5. In many sections of the City Code, Common Council has authorized imposition of the greater of 12% per annum interest or $3.00 per month charge for late payments. 6. In most cases, imposition of 12% per annum is more beneficial to the City. Section 2. Code amendments (1) Add a new Section 4-20 entitled “Late Fees” as follows: § 4-20 Interest for Late Payment. In the absence of a higher interest or late fee payment set forth in this Code, the Chamberlain is authorized to assess interest in the amount of 12% per annum for any fee, bill, tax or assessment which has not been paid within 30 days from the billing date, or other period established for the particular fee, bill, tax or assessment. (2) Amend Section 210-43 as follows, with the remainder of the Section unchanged: G. Upon the issuance of a certificate of compliance or when the accumulated fee pursuant to Subsection F is $300 or more, the property owner shall be billed for services rendered at the rates established pursuant to Subsection F. This fee shall be paid to the City Chamberlain within 30 days of the billing date. If the required fee is not paid within 30 days of the billing date, the City Chamberlain shall enter the same as a lien against the premises as provided in § C-54 of the Charter of the City of Ithaca. The Chamberlain shall add the same to the next assessment roll of general City taxes and shall collect and enforce the assessment in the same manner and by the same proceedings, at the same time and with the same penalties as the general City tax and as a part thereof, except that, in addition to the penalties provided for in the aforementioned provisions, interest shall accrue from the date of billing to the date of actual payment at 12% per annum or $3 per month, whichever is greater. (3) Amend Section 285-4 as follows: City Administration Committee Meeting November 23, 2020 Page 8 Upon the failure of the owner of such property to clear any such sidewalk or access ramp within 24 hours of when the obstruction initially occurs, the sidewalks and/or access ramps may be cleared by employees or agents of the city at the expense of the property owner. In such event, the property owner will be charged the actual out-of-pocket cost to the city of such work plus an additional 50% for overhead and administration charges. Such charge shall be paid to the city within 30 days from the date the bill is sent to the owner. Bills remaining unpaid after such thirty-day period shall accrue a late penalty of 12% per annum from the date of the bill or $3 per month, whichever amount is greater. (4) Amend Section 325-37 as follows with the remainder of the Section unchanged: D. Collection of fees. Upon the issuance of a zoning compliance approval, the property owner shall be billed for services rendered at the rates established pursuant to Subsection C. This fee shall be paid to the City Chamberlain within 30 days of the billing date. If the required fee is not paid within 30 days of the billing date, the City Chamberlain shall enter the same as a lien against the premises as provided in § C-54 of the Charter of the City of Ithaca. The Chamberlain shall add the same to the next assessment roll of general City taxes and shall collect and enforce the assessment in the same manner and by the same proceedings, at the same time and with the same penalties as the general City tax and as a part thereof, except that, in addition to the penalties provided for in the aforementioned provisions, interest shall accrue from the date of billing to the date of actual payment at 12% per annum or $3 per month, whichever is greater. Section 3. Severability Clause. Severability is intended throughout and within the provisions of this Ordinance. If any section, subsection, sentence, clause, phrase, or portion of this Ordinance is held to be invalid or unconstitutional by a court of competent jurisdiction, then that decision shall not affect the validity of the remaining portions of this Ordinance. Section 5. Effective Date. This ordinance shall take effect immediately and in accordance with law upon publication of notices as provided in the Ithaca City Charter. A vote on the resolution resulted as follows: Passed 4-0. 3.5 Finance - Approval of Bond Refunding Moved by Alderperson McGonigal. Seconded by Alderperson Nguyen. REFUNDING BOND RESOLUTION DATED DECEMBER 2, 2020. A RESOLUTION AUTHORIZING THE ISSUANCE PURSUANT TO SECTION 90.00 OR SECTION 90.10 OF THE LOCAL FINANCE LAW OF REFUNDING BONDS OF THE CITY OF ITHACA, TOMPKINS COUNTY, NEW YORK, TO BE City Administration Committee Meeting November 23, 2020 Page 9 DESIGNATED SUBSTANTIALLY “PUBLIC IMPROVEMENT REFUNDING (SERIAL) BONDS”, AND PROVIDING FOR OTHER MATTERS IN RELATION THERETO AND THE PAYMENT OF THE BONDS TO BE REFUNDED THEREBY. WHEREAS, the City of Ithaca, Tompkins County, New York (hereinafter, the “City”) heretofore issued $3,044,137 Public Improvement (Serial) Bonds, 2013 Series C, dated August 1, 2013, pursuant to duly authorized bond resolutions authorizing said serial bonds for certain City purposes, and a bond determinations certificate of the City Controller (hereinafter referred to as the “Refunded Bond Certificate”), such Public Improvement (Serial) Bonds, 2013 Series C, now outstanding in the amount of $2,315,000, maturing on August 1 annually in each of the years 2021 to 2035, both inclusive, as more fully described in the Refunded Bond Certificate; and WHEREAS, it would be in the public interest to refund all or a portion of the $2,195,000 outstanding principal balance of said bonds maturing in the years 2022 to 2035, both inclusive (the “Refunded Bonds”) by the issuance of refunding bonds pursuant to Section 90.00 or Section 90.10 of the Local Finance Law; and WHEREAS, such refunding will result in present value savings in debt service as so required by Section 90.10 of the Local Finance Law; NOW, THEREFORE, BE IT RESOLVED, by the Common Council of the City of Ithaca, Tompkins County, New York, as follows: Section 1. For the object or purpose of refunding the $2,195,000 outstanding principal balance of the Refunded Bonds, including providing moneys which, together with the interest earned from the investment of certain of the proceeds of the refunding bonds herein authorized, shall be sufficient to pay (i) the principal amount of the Refunded Bonds, (ii) the aggregate amount of unmatured interest payable on the Refunded Bonds to and including the date on which the Refunded Bonds which are callable are to be called prior to their respective maturities in accordance with the refunding financial City Administration Committee Meeting November 23, 2020 Page 10 plan, as hereinafter defined, (iii) the costs and expenses incidental to the issuance of the refunding bonds herein authorized, including the development of the refunding financial plan, as hereinafter defined, compensation to the underwriter or underwriters, as hereinafter defined, costs and expenses of executing and performing the terms and conditions of the escrow contract or contracts, as hereinafter defined, and fees and charges of the escrow holder or holders, as hereinafter mentioned, (iv) the redemption premium payable on the Refunded Bonds, and (v) the premium or premiums for a policy or policies of municipal bond insurance or cost or costs of other credit enhancement facility or facilities, for the refunding bonds herein authorized, or any portion thereof, there are hereby authorized to be issued not exceeding $2,300,000 refunding serial bonds of the City pursuant to the provisions of Section 90.00 or Section 90.10 of the Local Finance Law (the “City Refunding Bonds” or the “Refunding Bonds”), it being anticipated that the amount of Refunding Bonds actually to be issued will be approximately $2,045,000, as provided in Section 4 hereof. The City Refunding Bonds shall each be designated substantially “PUBLIC IMPROVEMENT REFUNDING (SERIAL) BOND” together with such series designation and year as is appropriate on the date of sale thereof, shall be of the denomination of $5,000 or any integral multiple thereof (except for any odd denominations, if necessary) not exceeding the principal amount of each respective maturity, shall be numbered with the prefix R-21 (or R with the last two digits of the year in which the Refunding Bonds are issued as appropriate) followed by a dash and then from 1 upward, shall be dated on such dates, and shall mature annually on such dates in such years, bearing interest semi-annually on such dates, at the rate or rates of interest per annum, as may be necessary to sell the same, all as shall be determined by the City Controller pursuant to Section 4 hereof. It is hereby further determined that (a) such Refunding Bonds may be issued in series, (b) such Refunding Bonds may be sold at a discount in the manner authorized by paragraph e of Section 57.00 of the Local Finance Law and pursuant to subdivision 2 of paragraph f of Section 90.10 of the Local City Administration Committee Meeting November 23, 2020 Page 11 Finance Law, and (c) such Refunding Bonds may be issued as a single consolidated issue. It is hereby further determined that such Refunding Bonds may be issued to refund all, or any portion of, the Refunded Bonds, subject to the limitation hereinafter described in Section 10 hereof relating to approval by the State Comptroller. Section 2. The Refunding Bonds may be subject to redemption prior to maturity upon such terms as the City Controller shall prescribe, which terms shall be in compliance with the requirements of Section 53.00 (b) of the Local Finance Law. If less than all of the Refunding Bonds of any maturity are to be redeemed, the particular refunding bonds of such maturity to be redeemed shall be selected by the City by lot in any customary manner of selection as determined by the City Controller. The Refunding Bonds shall be issued in registered form and shall not be registrable to bearer or convertible into bearer coupon form. In the event said Refunding Bonds are issued in non-certificated form, such bonds, when issued, shall be initially issued in registered form in denominations such that one bond shall be issued for each maturity of bonds and shall be registered in the name of Cede & Co., as nominee of The Depository Trust Company, New York, New York (“DTC”), which will act as securities depository for the bonds in accordance with the Book-Entry-Only system of DTC. In the event that either DTC shall discontinue the Book-Entry-Only system or the City shall terminate its participation in such Book-Entry-Only system, such bonds shall thereafter be issued in certificated form of the denomination of $5,000 each or any integral multiple thereof (except for any odd denominations, if necessary) not exceeding the principal amount of each respective maturity. In the case of non-certificated Refunding Bonds, principal of and interest on the bonds shall be payable by check or draft mailed by the Fiscal Agent (as hereinafter defined) to The Depository Trust Company, New York, New York, or to its nominee, Cede & Co., while the bonds are registered in the name of Cede & Co. in accordance with such Book-Entry-Only System. Principal shall only be payable upon surrender of the City Administration Committee Meeting November 23, 2020 Page 12 bonds at the principal corporate trust office of such Fiscal Agent (or at the office of the City clerk as Fiscal Agent as hereinafter provided). In the event said Refunding Bonds are issued in certificated form, principal of and interest on the Refunding Bonds shall be payable by check or draft mailed by the Fiscal Agent (as hereinafter defined) to the registered owners of the Refunding Bonds as shown on the registration books of the City maintained by the Fiscal Agent (as hereinafter defined), as of the close of business on the fifteenth day of the calendar month or last business day of the calendar month preceding each interest payment date as appropriate and as provided in a certificate of the City Controller providing for the details of the Refunding Bonds. Principal shall only be payable upon surrender of bonds at the principal corporate trust office of a bank or trust company or banks or trust companies located or authorized to do business in the State of New York, as shall hereafter be designated by the City Controller as fiscal agent of the City for the Refunding Bonds (collectively the “Fiscal Agent”). Refunding Bonds in certificated form may be transferred or exchanged at any time prior to maturity at the principal corporate trust office of the Fiscal Agent for bonds of the same maturity of any authorized denomination or denominations in the same aggregate principal amount. Principal and interest on the Refunding Bonds will be payable in lawful money of the United States of America. The City Controller, as chief fiscal officer of the City, is hereby authorized and directed to enter into an agreement or agreements containing such terms and conditions as he or she shall deem proper with the Fiscal Agent, for the purpose of having such bank or trust company or banks or trust companies act, in connection with the Refunding Bonds, as the Fiscal Agent for said City, to perform the services described in Section 70.00 of the Local Finance Law, and to execute such agreement or agreements on behalf of the City, regardless of whether the Refunding Bonds are initially issued in certificated or City Administration Committee Meeting November 23, 2020 Page 13 non-certificated form; provided, however, that the City Controller is also hereby authorized to name the City Clerk as the Fiscal Agent in connection with the Refunding Bonds. The City Controller is hereby further delegated all powers of this Common Council with respect to agreements for credit enhancement, derived from and pursuant to Section 168.00 of the Local Finance Law, for said Refunding Bonds, including, but not limited to the determination of the provider of such credit enhancement facility or facilities and the terms and contents of any agreement or agreements related thereto. The Refunding Bonds shall be executed in the name of the City by the manual or facsimile signature of the City Controller, and a facsimile of its corporate seal shall be imprinted thereon. In the event of facsimile signature, the Refunding Bonds shall be authenticated by the manual signature of an authorized officer or employee of the Fiscal Agent. The Refunding Bonds shall contain the recital required by subdivision 4 of paragraph g of Section 90.00 of the Local Finance Law or subdivision 4 of paragraph j of Section 90.10 of the Local Finance Law, as applicable, and the recital of validity clause provided for in Section 52.00 of the Local Finance Law and shall otherwise be in such form and contain such recitals, in addition to those required by Section 51.00 of the Local Finance Law, as the City Controller shall determine. It is hereby determined that it is to the financial advantage of the City not to impose and collect from registered owners of the Refunding Bonds any charges for mailing, shipping and insuring bonds transferred or exchanged by the Fiscal Agent, and, accordingly, pursuant to paragraph c of Section 70.00 of the Local Finance Law, no such charges shall be so collected by the Fiscal Agent. Section 3. It is hereby determined that: City Administration Committee Meeting November 23, 2020 Page 14 (a) the maximum amount of the Refunding Bonds authorized to be issued pursuant to this resolution does not exceed the limitation imposed by subdivision 1 of paragraph b of Section 90.10 of the Local Finance Law; (b) the maximum period of probable usefulness permitted by law at the time of the issuance of the Refunded Bonds, for the objects or purposes financed by the Refunded Bonds, pursuant to paragraph a of Section 11.00 of the Local Finance Law, is as described in Exhibit A attached hereto and hereby made a part hereof; (c) the last installment of the Refunding Bonds will mature not later than the expiration of the period of probable usefulness of the objects or purposes for which said Refunded Bonds were issued in accordance with the provisions of subdivision 1 of paragraph a of Section 90.00 of the Local Finance Law and subdivision 1 of paragraph c of Section 90.10 of the Local Finance Law, as applicable; (d) the estimated present value of the total debt service savings anticipated as a result of the issuance of the Refunding Bonds, if any, computed in accordance with the provisions of subdivision 2 of paragraph b of Section 90.10 of the Local Finance Law, is as shown in the Refunding Financial Plan described in Section 4 hereof. Section 4. The financial plan for the aggregate of the refundings authorized by this resolution (collectively, the “Refunding Financial Plan”), showing the sources and amounts of all moneys required to accomplish such refundings, the estimated present value of the total debt service savings and the basis for the computation of the aforesaid estimated present value of total debt service savings, are set forth in Exhibit B attached hereto and hereby made a part hereof. The Refunding Financial Plan has been prepared based upon the assumption that the Refunding Bonds will be issued in one series to refund all of the Refunded Bonds in the principal amount of $2,045,000, and that the City Administration Committee Meeting November 23, 2020 Page 15 Refunding Bonds will mature, be of such terms, and bear interest as set forth in said Exhibit B. This Common Council recognizes that the Refunding Bonds may be issued in one or more series, and for all of the Refunded Bonds, or portions thereof, that the amount of the Refunding Bonds, maturities, terms, and interest rate or rates borne by the Refunding Bonds to be issued by the City will most probably be different from such assumptions and that the Refunding Financial Plan will also most probably be different from that attached hereto as Exhibit B. The City Controller is hereby authorized and directed to determine which of the Refunded Bonds will be refunded and at what time, the amount of the Refunding Bonds to be issued, the date or dates of such bonds and the date or dates of issue, maturities and terms thereof, the provisions relating to the redemption of Refunding Bonds prior to maturity, whether the Refunding Bonds will be insured by a policy or policies of municipal bond insurance or otherwise enhanced by a credit enhancement facility or facilities, whether the Refunding Bonds shall be sold at a discount in the manner authorized by paragraph e of Section 57.00 of the Local Finance Law, and the rate or rates of interest to be borne thereby, whether the Refunding Bonds shall be issued having substantially level or declining annual debt service and all matters related thereto, and to prepare, or cause to be provided, a final Refunding Financial Plan for the Refunding Bonds and all powers in connection therewith are hereby delegated to the City Controller; provided, that the terms of the Refunding Bonds to be issued, including the rate or rates of interest borne thereby, shall comply with the requirements of Section 90.00 or Section 90.10 of the Local Finance Law as applicable. The City Controller shall file a copy of his certificate determining the details of the Refunding Bonds and the final Refunding Financial Plan with the City Clerk not later than ten (10) days after the delivery of the Refunding Bonds, as herein provided. Section 5. The City Controller is hereby authorized and directed to enter into an escrow contract or contracts (collectively the “Escrow Contract”) with a bank or trust company, or with banks City Administration Committee Meeting November 23, 2020 Page 16 or trust companies, located and authorized to do business in this State as said City Controller shall designate (collectively the “Escrow Holder”) for the purpose of having the Escrow Holder act, in connection with the Refunding Bonds, as the escrow holder to perform the services described in Section 90.10 of the Local Finance Law. Section 6. The faith and credit of said City of Ithaca, Tompkins County, New York, are hereby irrevocably pledged to the payment of the principal of and interest on the Refunding Bonds as the same respectively become due and payable. An annual appropriation shall be made in each year sufficient to pay the principal of and interest on such bonds becoming due and payable in such year. To the extent not paid from other sources, there shall be annually levied on all the taxable real property in said City a tax sufficient to pay the principal of and interest on such Refunding Bonds as the same become due and payable. Section 7. All of the proceeds from the sale of the Refunding Bonds, including the premium, if any, but excluding accrued interest thereon, shall immediately upon receipt thereof be placed in escrow with the Escrow Holder for the Refunded Bonds. Accrued interest on the Refunding Bonds shall be paid to the City to be expended to pay interest on the Refunding Bonds. Such proceeds as are deposited in the escrow deposit fund to be created and established pursuant to the Escrow Contract, whether in the form of cash or investments, or both, inclusive of any interest earned from the investment thereof, shall be irrevocably committed and pledged to the payment of the principal of and interest on the Refunded Bonds in accordance with Section 90.10 of the Local Finance Law, and the holders, from time to time, of the Refunded Bonds shall have a lien upon such moneys held by the Escrow Holder. Such pledge and lien shall become valid and binding upon the issuance of the Refunding Bonds and the moneys and investments held by the Escrow Holder for the Refunded Bonds in the escrow deposit fund shall immediately be subject thereto without any further act. Such pledge and lien shall be valid and City Administration Committee Meeting November 23, 2020 Page 17 binding as against all parties having claims of any kind in tort, contract or otherwise against the City irrespective of whether such parties have notice thereof. Section 8. Notwithstanding any other provision of this resolution, so long as any of the Refunding Bonds shall be outstanding, the City shall not use, or permit the use of, any proceeds from the sale of the Refunding Bonds in any manner which would cause the Refunding Bonds to be an “arbitrage bond” as defined in Section 148 of the Internal Revenue Code of 1986, as amended, and, to the extent applicable, the Regulations promulgated by the United States Treasury Department thereunder. Section 9. In accordance with the provisions of Section 53.00 and of paragraph h of Section 90.10 of the Local Finance Law, in the event such bonds are refunded, the City hereby elects to call in and redeem each of the Refunded Bonds which the City Controller shall determine to be refunded in accordance with the provisions of Section 4 hereof and with regard to which the right of early redemption exists. The sum to be paid therefor on such redemption date shall be the par value thereof, and the accrued interest to such redemption date. The Escrow Agent for the Refunding Bonds is hereby authorized and directed to cause notice of such call for redemption to be given in the name of the City in the manner and within the times provided in the Refunded Bond Certificate. Such notice of redemption shall be in substantially the form attached to the Escrow Contract. Upon the issuance of the Refunding Bonds, the election to call in and redeem the callable Refunded Bonds and the direction to the Escrow Agent to cause notice thereof to be given as provided in this paragraph shall become irrevocable, provided that this paragraph may be amended from time to time as may be necessary in order to comply with the publication requirements of paragraph a of Section 53.00 of the Local Finance Law, or any successor law thereto. Section 10. The Refunding Bonds shall be sold at public competitive sale or at private sale to Roosevelt & Cross Inc. (the “Underwriter”) for purchase prices to be determined by the City Controller, City Administration Committee Meeting November 23, 2020 Page 18 plus accrued interest from the date or dates of the Refunding Bonds to the date or dates of the delivery of and payment for the Refunding Bonds. Subject to the approval of the terms and conditions of such private sale by the State Comptroller as may be required by subdivision 2 of paragraph f of Section 90.10 of the Local Finance Law, the City Controller, is hereby authorized to execute and deliver a purchase contract for the Refunding Bonds in the name and on behalf of the City providing the terms and conditions for the sale and delivery of the Refunding Bonds to the Underwriter if sold at private sale. After the Refunding Bonds have been duly executed, they shall be delivered by the City Controller to the purchaser or to the underwriter in accordance with said purchase contract upon the receipt by the City of said the purchase price, including accrued interest. Section 11. The City Controller and all other officers, employees and agents of the City are hereby authorized and directed for and on behalf of the City to execute and deliver all certificates and other documents, perform all acts and do all things required or contemplated to be executed, performed or done by this resolution or any document or agreement approved hereby. Section 12. All other matters pertaining to the terms and issuance of the Refunding Bonds shall be determined by the City Controller and all powers in connection thereof are hereby delegated to the City Controller. The City Controller shall be further authorized to issue said Refunding Bonds pursuant to Section 90.00 or Section 90.10 of the Local Finance Law as said officer shall determine necessary. Section 13. The validity of the Refunding Bonds may be contested only if: 1. Such obligations are authorized for an object or purpose for which said City is not authorized to expend money, or 2. The provisions of law which should be complied with at the date of publication of this resolution are not substantially complied with, City Administration Committee Meeting November 23, 2020 Page 19 and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication, or 3. Such obligations are authorized in violation of the provisions of the Constitution. Section 14. A summary of this resolution, which takes effect immediately, shall be published in the official newspapers of said City, together with a notice of the City Clerk in substantially the form provided in Section 81.00 of the Local Finance Law. Dated: December 2, 2020. A vote on the resolution resulted as follows: Passed 4-0. 4. City Administration, Human Resources, and Policy 4.1 Amendment to Personnel Roster – Planning Department Moved by Alderperson Gearhart. Seconded by Alderperson Nguyen. WHEREAS, the Planning Division wishes to create the position of Environmental Landscape Planner, and WHEREAS, since a Senior Planner was promoted to Deputy Director of Planning in 2017, the position of Environmental Landscape Planner will replace an entry level Planner position that the Division has had difficulty filling and/or retaining, and, WHEREAS, the position of Environmental Landscape Planner has a higher required level of knowledge, expertise and experience than an entry level Planner and is more suitable to the duties and responsibilities needed by the Planning Division, and WHEREAS, this position is urgently needed to assist with Planning Board and other functions that continue to be carried out in the interim by the Deputy Director of Planning, a situation that is unsustainable due to the unprecedented amount of development as well as transitions/successions within the Department and Division, and WHEREAS, the position will play a primary role in managing the aesthetic, technical and environmental review of development projects and developing programs and processes to implement the City's long- range goals and objectives relating to land use, sustainability, and the protection and management of the natural and built environment, and WHEREAS, the position will also provide guidance and staff support to the Planning and Development Board, Common Council and other decision-making bodies, and develop and implement environmental and sustainability programs and projects related to planning and development, now, therefore, be it City Administration Committee Meeting November 23, 2020 Page 20 RESOLVED, that the Personnel Roster of the Planning Department be amended as follows: Add: One (1) Environmental and Landscape Planner (40 hours) and be it further RESOLVED, that the position of Environmental and Landscape Planner shall be assigned to the CSEA Administrative Unit Compensation Plan at salary grade 16, and be it further RESOLVED, that for the sole purpose of determining days worked reportable to the New York State and Local Employees’ Retirement System, the standard workday for the Environmental and Landscape Planner shall be established at eight (8) hours per day (forty (40) hours per week), and be it further RESOLVED, that the above changes shall be funded as described in the 2021 City Budget, adopted by Common Council on November 4, 2020. A vote on the resolution resulted as follows: Passed 4-0. 4.2 Employee Residency Requirements Alderperson Lewis asked that the residency requirements for employees be reviewed. The residency requirement, which states that certain positions must be a resident of Tompkins County, was adopted in 2002 and was last amended in 2006. Discussion took place about why the residency requirements was adopted and why there was a need to modify or repeal it. The Employee Residency Requirements will be added to a future agenda with the understanding that a list would be provided on what positions are impacted by this requirement. 5. Discussion 5.1 Reimaging of the Police Department: HR Director Michell-Nunn gave the Committee a brief update. 5.2 Possible Dissolution of the Board of Public Works: Chairperson Mohlenhoff stated that discussion will continue in 2021 on the possible dissolution of the Board of Public Works. 6. Meeting Wrap-up 6.1 Announcements. None. 6.2 Next Meeting Date: December 21, 2020. 6.3 Review, Agenda Items for Next Meeting. None. 6.4 Adjourn: With no further business and on a motion by Alderperson Gearhart, the meeting was adjourned at 7:32 p.m. 11/23/2020 Jerone Gagliano Verizon 4G/5G Design Guidelines My name is Jerone Gagliano. I am a professional engineer, father of two young boys, and a local resident of the City for almost 20 years. I am very concerned about the proposed 4G/5G Small Cell infrastructure and do not believe the current draft Design Guidelines are sufficient “to protect the residents and give the City of Ithaca sufficient control over the process”. A massive network of 4G/5G antennas is NOT something that we, the residents have asked for. It is not going to solve the internet inequalities that we currently have. It will be a big visual change to the beauty of our tree-lined streets and result in many trees being trimmed and/or removed. Look at how many antennas have been hung on Hotel Ithaca and the eyesore that is for our downtown. The many huge array of antennas that are proposed and allowed by the Design Guidelines will annually produce about 900 tons of carbon emissions for 1,000 antennas. For context, from the City of Ithaca Energy Action Plan 2012-2016, this would be more than the Water Delivery Facilities plus all of the Public Light emissions! And this is only for Verizon. This could double or triple as very other telecom who wants to compete here will have to be granted access to put up their own antennas. The 20 year outdated FCC regulations were never intended for the densification of RF sources like these 5G antenna arrays. And how will you ensure that Verizon and other telecoms certify the RF levels of each antenna each year as required by our City Code? I would like to suggest that the City of Ithaca address the real problem of internet inequality by following the example of the Town of Dryden. The Verizon 4G/5G antennas are NOT internet for our homes and businesses. They are only for mobile phones and perhaps IoT technologies in the future. What WE need is better internet for our homes and businesses. Ithaca could create a locally owned fiber optic internet service and provide this to every resident at a more competitive price than the poor and expensive service we get with Spectrum. The majority of people's mobile phone use is actually IN THEIR HOMES. So why not provide super fast and secure internet to everyone's home and they can use their WiFi router to connect their phones? This is much more economical for all residents, and can bridge the internet divide that persists in our community. 11/23/2020 Irina,Peress 5G You may have seen this, but in case you missed it, I want to share some direct quotes from the recently released official Commission on 5G in the State of New Hampshire. "To become acquainted with the issues relevant to 5G radiation exposure and health, the Commission heard from ten recognized experts in the fields of physics, epidemiology, toxicology, and public policy. All but the presenter representing the Telecommunications Industry acknowledged the large body of peer-reviewed research that shows that the type of RF-radiation generated by wireless devices can have a deleterious effect on humans. The World Health Organization and the whole insurance industry are hedging their bets against RF-radiation because of potential harm." "The significant disconnect between the [FCC’s] pronouncements that cellphone radiation is safe and the findings of thousands of scientific studies was one of the major issues that the Commission sought to address. Why are the FCC radiofrequency exposure limits set for the United States 100 times higher than countries like Russia, China, Italy, Switzerland, and most of Eastern Europe?" "The Telecommunications Act of 1996 was adopted before the health risks and biological effects of RF-radiation to the human body were fully known to the scientific community as well as the public. Why have thousands of peer-reviewed studies...showing a wide range of statistically significant DNA damage, brain and heart tumors, infertility, and so many other ailments, been ignored by the FCC?" "The Commission believes that it is important to prioritize citizen safety, particularly as 5G is an upgrade, rather than the provision of wireless service to unserved areas." This report reiterates many of my concerns about 5G that I have been expressing for months now. I was happy to hear your commitment to addressing these 5G concerns in the codes. I trust that you have been working diligently with Campanelli to ensure that we find a way to protect the well-being of Ithacans. It has been over 2 months, and I haven't heard anything regarding the new design guidelines. There may be a time limit with this, so I want to make sure you are moving forward in a way that gives sufficient time for public review of guidelines. I would appreciate an update on where you are in the process.